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Home My Public Portal About058-2020 - Mayor - Indoor Evironmental Specialist - Perform maintenance on Midigation SystemAGREEMENT THIS AGREEMENT made and entered into this /r day of Q , 2020, and referred to as Contract No. 58-2020 by and between the City of Richm nd, Indiana, a municipal corporation acting by and through its Board of Public Works and Safety (hereinafter referred to as the "City") and Indoor Environmental Specialist, d/b/a Environmental Doctor, 438 Windsor Park Drive, Dayton, Ohio, 45459 (hereinafter referred to as the "Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor to provide services in connection with performing maintenance on the City's radon mitigation system located at the City Municipal Building, 50 North 5th Street, Richmond, Indiana, for the City (hereinafter "Project"). Contractor's proposal, consisting of three (3) pages, was received April 23, 2020, and is attached hereto as Exhibit A, which Exhibit is incorporated by reference and made a part of this Agreement. Contractor agrees to abide by the same. Should any provisions, terms, or conditions contained in any of the documents attached hereto as Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions, terms, or conditions of this Agreement, this Agreement shall be controlling. Contractor shall perform all work herein in a timely manner, conforming to all applicable professional standards. The Contractor shall furnish all labor, material, equipment, and services necessary for the proper completion of all work specified. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates of insurance; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11(a)(2); and 3. A purchase order has been issued by the Purchasing Department. SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the work. Contract No. 58-2020 Page 1 of 7 SECTION III. COMPENSATION City shall pay Contractor a sum not to exceed Five Thousand Dollars and Zero Cents ($5,000.00) for satisfactory completion of the Project. SECTION IV. TERM OF AGREEMENT This Agreement shall be effective when signed by all parties and shall continue in effect until completion of the Project, which completion shall be on or before May 30, 2021. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least five (5) working days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely manner its obligations under this Agreement; b. submission of a report, other work product, or advice, whether oral or written, by the Contractor to the City that is incorrect, incomplete, or does not meet reasonable professional standards in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination, the City shall be required to make payment for all work performed prior to the date this Agreement is terminated, but shall be relieved of any other responsibility herein. This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. This Agreement may also be terminated by the City if a force-majeure event occurs and the results or aftereffects of said event causes the performance of this Agreement to become impossible or highly impracticable. Said event or results or aftereffects of said event would include events or effects which the parties to this Agreement could not have anticipated or controlled. Examples of a force-majeure event, or its results, would include, but would not be Page 2 of 7 limited to, events such as an Act of God, an Act of Nature, an Act of Law, or an Emergency Act of Executive Enforcement of the Federal government, the State of Indiana, or local government. SECTI"ON V. INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from the Contractor's conduct or performance of this Agreement, either intentionally or negligently; provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub -contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverage Limits A. Worker's Compensation & Statutory Disability Requirements B. Employer's Liability $100,000 C. Comprehensive General Liability Section 1. Bodily Injury $1,000,000 each occurrence $2,000,000 aggregate Section 2. Property Damage $1,000,000 each occurrence D. Comprehensive Auto Liability Section 1. Bodily Injury $1,000,000 each person $2,000,000 each occurrence Section 2. Property Damage $1,000,000 each occurrence E. Comprehensive Umbrella Liability $1,000,000 each occurrence $1,000,000 each aggregate F. Professional Liability Errors and Omissions $1,000,000 each occurrence Page 3 of 7 SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall, before commencing work under this Agreement, provide the City a certificate of insurance, or a certificate from the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. SECTION VII. COMPLIANCE WITH E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 2275-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages. SECTION VIII. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5- 22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety (90) day period set forth above. Page 4 of 7 SECTION IX. PROHIBITION AGAINST DISCRIMINATION A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub -contractor, or any person acting on behalf of Contractor or any sub -contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. B. Pursuant to Indiana Code 5-16-6-1, the Contractor agrees: 1. That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub -contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub -contractor, or any person action on behalf of Contractor or any sub -contractor shall in no manner discriminate against or intimidate any employee hired for the performance of work under this Agreement on account of . race, religion, color, sex, national origin or ancestry; 3. That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and 4. That this Agreement may be canceled or terminated by the City and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. SECTION XI. RELEASE OF LIABILITY Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of the same from all liability for negligence which may arise in the course of Contractor's performance of its obligations pursuant to this Agreement. Page 5 of 7 SECTION XI. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. Any such delegation or assignment, without the prior written consent of the other party, shall be null and void. This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding upon the parties, their successors and assigns. This document constitutes the entire Agreement between the parties, although it may be altered or amended in whole or in part, at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. By executing this Agreement the parties agree that this document supersedes any previous discussion, negotiation, or conversation relating to the subject matter contained herein. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other action in any alternative forum, venue, or in front of any other tribunal, court, or administrative body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right Contractor may have to bring such suit in front of other tribunals or in other venues. Any person executing this Contract in a representative capacity hereby warrants that he/she has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this Agreement, including but not, limited to, City's reasonable attorney's fees. [Signature Page to Follow.] Page 6 of 7 In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. "CITY" THE CITY OF RICHMOND, INDIANA by and through its Board of Public Works and Safety By: G. Vicki Robinson, President By: Emily t almer, Member By: v..................... ........ ............. eo��75 Matt Evans, Member "CONTRACTOR" INDOOR ENVIRONMENTAL SPECIALIST, DB/A ENVIRONMENTAL DOCTOR 438 Windsor Park Drive Dayton, OH 45459 By. /:- Printed: Title: G APPROVED: Date: S or Date: �'� Izo Za Page 7 of 7 En VMponmanumaN ;.0 Dot oo ( Your Prescription for a HealthyIndoor Environment Commercial Services 438 Windsor Park Drive Dayton, CH 45459 Phone 937-433-5202 Fax 937-433-3475 TO Suzanne Bias City of Richmond Atten: Accounts Payable 50 North 51h Street Richmond IN 47374 Propos'a Ffor Services DATE: APRIL 22 2020 SALESPERSON JOB PAYMENT TERMS DUE DATE Brenden Radon Service Call Net 15 Days QTY DESCRIPTION UNIT PRICE LINE TOTAL 1 Mobilization $290.00 $290.00 1 Remove Ceiling Tiles as Necessary and Trace Radon Piping $340.00 $340.00 1 Perform Leak Testing on Accessible Radon Piping $510.00 $510.00 1 Repair Leaks found- includes gluing seams, replacing accessible fittings, etc. $510.00 $510.00 Note: Pricing assumes and includes only routine repairs such as gluing and replacing accessible standard fittings. Does not include any demolition or accessing inaccessible areas using normal means. SUBTOTAL $1650.00 TAX Included TOTAL $1650.00 ACCEPTANCE OF PROPOSAL The above stated prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined within. I understand that Environmental Doctor@ reserves the right to alter the above stated cost as is necessary due to the unexpected use of additional services and/or equipment needed to complete the job correctly (subject to customer's initialed or verbal approval). -� Accepted by _ Date Responsible Party Make all checks payable to Environmental Doctor@. Thank you for your business! It is appreciated. 1i A118,1 R'NGt l _°mil'° _ y n �}i.i�f��`�✓ W �� >i U 'L: i{ �..f��J �r.�.• �i^� ��"'• �..�^-�J Y��a , rep rl/�trd�rt for a pa he'edthy 1"I d,p oor Environment Commercial Services 438 Windsor Park Drive Dayton, OH 45459 Phone 937-433-5202 Fax 937-433-3475 TO Suzanne Bias City of Richmond Atten: Accounts Payable 50 North 5t" Street Richmond IN 47374 Proposal for SerAces DATE: APRIL 1 2020 SALESPERSON JOB PAYMENT TERMS DUE DATE Brenden Radon Service Call Net 15 Days QTY DESCRIPTION UNIT PRICE LINE TOTAL 1 Service Call- Fee Waived NC NC 2 Replaced both HP2190 fans with new RN3 fans $723.00 $1446.00 1 Labor - 1 1 /4 hour on site $115.00 $144.00 SUBTOTAL $1590.00 TAX Included TOTAL $1590.00 ACCEPTANCE OF PROPOSAL The above stated prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined within. I understand that Environmental Doctor@ reserves the right to alter the above stated cost as is necessary due to the unexpected use of additional services and/or equ!pmejjeeded to complete the job correctly (subject to customer's initialed or verbal approval). R. G: Accepted by Date Responsible Party Make all checks payable to Environmental Doctor@. Thank you for your business! It is appreciated. _ _ Your Pre5C I'J fN o: fOj' a, Herdi lj. IndoOi"4�?it'ii'�t➢fii�:i`c' Commercial Services 438 Windsor Park Drive Dayton, OH 45459 Phone 937-433-5202 Fax 937-433-3475 To Suzanne Bias City of Richmond Atten: Accounts Payable 50 North 51' Street Richmond IN 47374 j"I Services DATE: MARCH 31 2020 SALESPERSON JOB PAYMENT TERMS DUE DATE Brenden Radon Service Call Net 15 Days QTY DESCRIPTION UNIT PRICE LINE TOTAL 1 Service Call - Accessed the problem of the manometer displaying $225.00 $225.00 a level reading and performed diagnostics. $115.00 $115.00 1 Labor - 1 hour on site 1 Parts - Removed the elbows off the roof pipes and added vent $100.00 $100.00 stacks with critter guards. SUBTOTAL $440.00 Included TAx TOTAL $440.00 ACCEPTANCE OF PROPOSAL The above stated prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined within. I understand that Environmental Doctor® reserves the right to alter the above stated cost as is necessary due to the unexpected use tinnal secviees andfor.-equi rr etrt,rtded to complete the job correctly (subject to customer's initialed or verbal approval). Accepted by Responsible Party Make all checks payable to Environmental Doctore. Thank you for your business! It is appreciated. RAGE 3 EEH ` �,T i