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Home My Public Portal About2015 MinutesMinutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont §uccessor Agency (formerly RDA) 550 E. 6 Street, Beaumont, California Tuesday, Janus 6, 2015 Regular Session (:00 p.m.) Closed Session (following regular session) REGULAR SESSION Regular Session began at 6:00p.m. Place: Beaumont Civic Center Roll Cali: Mayor Knight, Mayor Pro Tem Fox, Council Member Lara, Council Member Orozco, and Council Member White were present. Pledge of Allegiance: Invocation: Chaplain Westholder Adjustments to Agenda: None 1. PRESENTATIONSIRECOGNITIONS a) Recognition — Sharon Hazell b) GRID Alternatives Presentation c) Mayors Annual Report 2. PUBLIC COMMENT PERIOD: a) Sheri Bogh — Chamber of Commerce Update b) John Dyson — Social Media, Transparency, Camera on PowerPoint presentations, Campaign Signs c) Judy Bingham — Comments about City Staff d) Steve Mehlman — Fire Services in the Tournament Hills Area e) Gunnar Hardy — Dip at the Intersection of 61h and Beaumont Avenue 3. ACTION ITiEMSIPUBLIC HEARINGIRE VESTS a. Consent ales ar (rams on the consent calendar are taken as one action item unless an item Is pulled for further discussion) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary 2) Approval of the Minutes of the December 11, 2014 and December 16, 2014 3) Approval of the Warrant List for January B, 2015 Options: I) Approval of the Consent Calendar as presented; or 2) pull Items for further discussion, approval, continuation, or denial. Council Member White requested the Warrant List be pulled for questions. Motion by Fox, Second by White to approve the remainder of the Consent Calendar as presented. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None Motion by Fox, Seconded by Lara approve the warrant register with the exception of Check # #87759 and continue it to January 20, 2015 for consideration. AYES. Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None City of Beaumont Core Vhlues. rreat everyone rlgW Keep a customerserWce focus; Effocffve Communicaft"; Present opportunity; Operate Ilse a great business, Eliminate bur+esucrabc solutions; Embrace positive change b. State Water Resources Control Board -Clean Water State Revolving Fund Reimbursement and Pledged Revenues and Fund Resolutions Action; Receive Staff Report Options: APPROVE the attached reimbursement resolution and pledged revenues and funds resolution and authorize staff to submit the approved resolutions to the State Water Resources Control Board • DENY the attached reimbursement resolution and pledged revenues and funds resolution and suspend the City's application for the State Revolving Fund; ® CONTINUE the attached reimbursement resolution and pledged revenues and funds resolution. Staff report was given by Keisey Gormley, Management Analyst Speakers: Victor Dominguez Motion by Orozco, Seconded by White to continue to the next regular meeting. AYES: Fox, Knight, Lam, Orozco, White ABSTAIN: None NOES: None ASSENT: None C. nuisance Abatement: 537 fiftpie — Jack and Jean Walsh Action: Receive Staff Report, Take Testimony, and view evidence for the Appeal to City Council of Nuisance Abatement under Beaumont Municipal Code Section 8.32.495 OPTIONS: ® Affirm the Decision of the Hearing Officer • Deny the Decision of the Hearing Officer • Modify the Decision of the Hearing Officer Staff report was given by Marcedes McFayden, Code Compliance Manager Speakers: Jack Walsh — Property Owner Roger Berg — In Favor Motion by Fox, Seconded by White to continue for a 30 day period with the applicant allowing the City inspection of the premises with 10 days of this meeting. AYE'S: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None d. Appointment of Planning Corr M138i'onem Options: Receive Staff Report Applicant Presentation 1) Paul St. Martin 2) Nathan Smith 3) Richard Bennecke City of Swumont Corn Values: Treat everyone right; X"p a customer service focus; Effective Communiaation; PrOsent opportunity; (Perate like a great business; Eliminate buteaucratie solutions; Em&mw pogave change Actions, Make appointments to fill two vacancies from application(s) received * Continue to a future meeting and extend the terms for the current positions until vacancies can be filled Motion by Fox, Seconded by Lara to appoint Nathan Smith and Paul St. Martin to fill the vacancies. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None ®. Appointment of the C'st,,f Clark Options: Receive Staff Report Applicant Presentation 1) Sheila Walker 2) Julio Martinez 3) Jessica Ramirez Actions: e Make appointment to fill vacancy from application(s) received * Continue to a future meeting, no later than the Regular meeting of January 20, 2014 to meet Government Code 36512(b) requirements Speakers: Judy Bingham Victor Dominguez Motion by Orozco, Seconded by Fax to appoint Julio Martinez as the City Cie.& AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None L City Council Re -Organization Actions/Options: Entertain nominations for the positions of Mayor and Mayor Pro Tem and Authorize the Mayor to make appointments to the various boards and com mitteestcom missions per the attached list of organizations. Motion by Fox, Seconded by Orozco to continue City Council Re -Organization to the next regular meeting. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None 4. POTENTIAL FU bTi�REE ACTION ITEMS FOR CtiUIdG1 r�DNSENSI aAdditional Streeight-Requests Councilmember requests 1 Video Retention/Multi Carrera 2 Municipal Code Update 3 Elected Officers Budget & Equipment 4 Standing Committees 5 road Improvements Fox left the dais City of Beaumont Cors Values: Treat everyone righk Keep a cusiamer service focus; Effective Communication; Award opportunity; COwate like a great business; oiminate bureaucratic solutions; Embrace positive change 5. CITY TREASURER REPORTS a) !Nancy Carrol w ity reasurer gave an update 6. COLINCIL R .PORTS (This is Phe poriton of the agenda where the City council Will present updates on city acbbna taken, committee assignments„ and training and travel} a) Fox - Absent b) Knight - none C) Lara -- Update on Toy Drive, Winter Wish, Ad hoc Committee Internal Controls Meeting d) Orozco - Coal to support staff with best customer service for the public, Council Office Hours, Town Hall Meetings e) Write — Internal Controls Meeting Update 7. CITY MANAGER a. amr t l , eta � atio � anu: i-ocai Preject Update 1) Streets/Facilities 2) Connecting with the City 3) Economic Development 4) Beaumont Chamber of Commerce Report 5) Beaumont Charitable Foundation b. Caisndav of Events 1) January 31, 2015 — Pass Area Vetarans Expo — 9 am to 1 pm - Civic Center 2) 15} Wednesday of each Month — Beaumont Care Awareness Team C. Rumor Control and Report on Publlc Comments 1) City Council Conference Room 2) Animal Care Proposals 3) Open Gov 4) Economic Development Workshop 5) Handling of City Mail 6) Administrative Appeal Appointments 7) Reports from Beaumont Unified School District Updates on future agendas 8) Video Recording 9) Elaction Signs — Place request in Ask Beaumont 10) Regional Fire Stations 11) Beaumont Avenue and a Street —Cross Gutters 12) Street/Lane Markers Q. C? .OSED SESSION a. Conference with Labor Negotiator — Pursuant to Government Cade Section 54957.6 City Negotiator b. Pursuant to Government Code 54956.9 (d)(1)— Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) Oak Free Alternative Care vs. City of Beaumont RiC 1109687 (Appeal Filed) 3) Morgan/Luna vs. City of Beaumont RIG 1118540 (Judgment for City) 4) City of Beaurnont vs. WRCOG/RCTC — RIC 1211222 (Stayed) 5) Sontoski vs. City of Beaumont — RIC 1217866 6) Hernandez vs. City of Beaumont, et.al. ED CV 13-00967DDP (DTBx) (Set' lernent Agreement Signed) 7) City of Beaumont vs_ Beaumont Cherry Valley Water District RIC 1314072 (Settlement Offer Received) 8) Pedroza %vs. City of Beaumont EDCV-13-01800.1Gr3 (DTBx) (Stayed pending criminal case against Pedroza) City of Beaumont cone Values: Treat everyone right; Keep a customwserviee focus; ETiective Communication; Present opportunity; Operate Hke a great business, Eliminate bureaucratic solutions; Embrace positive change 9) Ellis vs. City of Beaumont RIC 1402938 10) Bingham vs. City of Beaumont RIC 1408807 11) Hupp vs. City of Beaumont EDCV14.02560 C. Pursuant to Government Code 54956.9(d)(2)— Anticipated Litigation (one potential case) d. Personnel Matters — Evaluation of City Manager and k.egal Counsel (Govt. Code 54957 (b)) City Council gave direction to Legal Counsel Adjournment of the C ty Council Meeting a't =2:30 a.m. Respectfully SubrnNed Office of the City Clerk City ofBeaumont Cone Values: TrM everwne right Keep a custamer service f mw, motive CommunlcaEloo; Preaent opportunity; Operate like a 9AW business; Eliminate bumucrade soluti arts; Embrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6t' Street, Beaumont, California Tuesday, January 20, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) pular Session began at 6:00p.m. Place: Beaumont Civic Center Roll Cali: Mayor Knight, Mayor Pro Tem Fox, Council Member Lara, Council Member Orozco, and Council Member White were present. Pledge of Allegiance: Chief Smith, CDF Invocation: Chaplain Grimes Adjustments to Agenda: Move item 7.g up to be heard right efter council appointments, continue item 7g to the regular meeting of February 3, 2015 1. f'"nnaaF Rw rpanlzatlon of the Beaumont City Com-,clli wtdl Bo ,mss x:16 Committees (continued frorn January 3, 2crVW) Actions/Options., Entertain nominations far the positions of Mayor and Mayor Pro Tem and Authorize the Mayor to make appointments to the various boards and committees/commissions per the attached list of organizations. Buddy Dahl - Orozoo for Mayor Nancy Carroll -- Any newly elected for Mayor/Mayor Pro Tern Julio Martinez - Orozco for Mayor Jim Smith - Orozco for Mayor David Castaldo - Feels experience is needed Deepan Gagneja - Orozco for Mayor Monica Rice - Orozco for Mayor Dr. Blair Ball - Encourages Fox be Mayor Victor Dominguez - Orozco for Mayor 7g. Deceive and File - Proposed Preliminary Pian and Schedule regarding the Salt Mitigation Facilities and Expansion of the Waste Water Treatment Plant Actions/Options: Deceive and File; and direct staff to submit the Preliminary Plan and Schedule Implement both subject to further approvals by Council Staff report was given by Kyle Warsinsk-4, Devalopment Services Director Mary Daniel - Neutra, Kurt Berchtold - In Favor Andrew Schlange - in Favor Dr. Blair Ball Judith Bingham Ron Roy - Neutral Victor Dominguez City of Beaumont Cone Valum. Treat everyone right, Keep a customer service focus; Ef cdve Communication; Present opportunFgr, operate like a great business; Eliminate bureaucratic solutions; Embrace positive change Motion by White, Second by Lara to Receive and File; and direct staff to submit the Preliminary Plan and Schedule Implement both subject to further approvals by Council. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: Bone NOES: done ABSENT: None 2. ?RI=SEN TATIONSIRECOGNIT110NS a) Ca i ornia MuniRpal Financing Authority b) Fire Services C) Transit Semi -Annual Update Ben Baker — Item 2.a Steve Mehiman — 2.b lloaird-Ciaan YV&f-,sr Sista Revo!virlg Fund 0 -gid F1gd19,�d P—s-va Y.`az and Fund Resolutions (continued 7rCn`i rsn a� a) # sur : uplang Swiver g a lao ion of t'he East eh S re , t l e) Aids. Receive Staff Report Optlals: APPROWE the attached reimbursement resolution and pledged revenues and funds resolution and authorize staff to submit the approved resolutions to the State Water Rescurces Control Board • DE'N`S'the attached reimbursement resolution and pledged revenues and funds resolution and suspend the City's application for fhe State Revolving Fund; G0K1'T K - E the attached reimbursement resolution and pledged revenues and funds resolution. Staff report was given by Kelsey Gormley, Management Analyst Speakers: Judith Bingham Motion White, Seconded by Lara to approve the attached reimbursement resolution and pledged revenues and funds resolution and authorize staff to submit the approved resolutions to the State Water Resources Control Board. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None Dr. Blair Ball — Comments on City Staff Jack Walsh -- Change inspection to Thursday at l0 a.m., property ownership Ernie Saldana — Comments on Code EnForeement .iudith Binghern — Staff about staff Ron Roy Comments on Tentative Tract 86588 - Answer: Plannino Commission recommended approval of TM 36586 to City Council at its meeting on January 13 It has already been advertised for City Council Public Hearing on February 1 r. 6. COUNCIL REPOR i 8 0 -his is the portion of the agenda whom am Cay Council will prevent updates on city actloas taken, aammit! re assignments, and training and travel a) vox - Update on League of California Cities Conference in Sacramento, Meetings with Assembly and Senate Members b) Knight— O'Reilly Re -Grand Opening, League Environmental Committee C) Lara -- Nothing to report City of Beaumaitt Core Values; Trot evaryane right; Keep a comer service ibcus; EffmWe Communication; Present opportunity; Opwate like a great business; 01minate bureaucratic sotudons; Embrace positive change d) Orozco - Sacramento League of California Cities Conference and Meeting with legislators e) White -League of California Cities Riverside Division Meeting, Chamber of Commerce Installation Dinner C 1TY T.R.F.ASURER REPOR E a) Financial Update b) Information on Warrants a. CITY MANAGZR REPORTS a. Community Information and Locai Project Update 1) Streets/Facilities a) Veteran's Memorial - Purchase of additional Granite Name Walls* 2) Connecting with the City- a) Open Gov; b) Free Public WiFi 3) Economic Development 4) Beaumont Chamber of Commerce Report 5) Beaumont Charitable Fund B) Decision Packager, — Current Lists 2015-2018 Budget b. Calendar & Events 1) January 31, 2015 - Pass Area Veterans Expo - 9 am to 1 pm - Civic Center 2) February 7, 2015 - Low Cost Animal Shot Clinic - Beaumont Civic Center 9-11a.m. 3) 1:t Wednesday of each Month - Beaumont Care Awareness Team c. Report on 'ubllc Commeri{ts and Information 1) Regional Fire Concept (currently 5 stations) 2) Gross gutters *Consensus from council that staff purchases the granite name walls and keep the monument moving forward. Staff will report back to Council on progress. S A�EO I I'ta[ M81PUBLiC HEARliNGIR,EQU ESTS � :rm3w't 4 sig- " der (Items on the coneent calendar sre taken as Gn4 ac%an item unless an item Is puiied for further discussion) 1) Approval of all Ordinances & Resolutions to be E ead by We only & publish by summary 2 Approval of the Minutes of the January 6, 2015 3 Approval of the Warrant List for January 20, 2015 4 Approval of Warrant # 087759 payable to Wildermuth Environmental (continued from January 6, 2015) Options: 1) Apps ovaI of the ConserA Caieindar as presert-ted; cw 2) pull items for further discussion, approvae, cor:tinuation, o; denial. Motion by White, Seconded by Fox to approve the Consent Calendar as presented. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: none NOES: None ABSENT: None C.8301UM-ord Esta1.A5hIn2 a 15apcalt banned Amami Cost Fea Systa, mn, EstablisMnfi a Und iidanigarnwi ra,-Watarn Faa Surcharge, fi4dopting a ReE,isad Fire Stzt;on I=Ecil;ty FOG, and Wfuciting aMayf Feo schiiduie Action; Receive Staff Report and Hold a Public Hearing OPTIONS: • Adopt the Resolution as presented; • Modify and Adopt the Resolution; • Deny the Resolution; or Continue the Resolution Staff report was given by Kyle Warsinski, Development Services Director Open Public Hearing 9:58 p.m. City of Beaumont Core Valuas: Treat everyone right; Keep a customer service focus; Effective Communication; Present oppwtunity; Operate hire a great business; Elfminats bureaucratic solutions; Embrace poxfdve change Mike Taylor - Developer - Neutral Victor Dominguez - Neutral Ron Roy -Neutral Dr. Blair Ball - Neutral Closed Public Hearing 10:25 p.m. Motion by Lara, Seconded by Orozco to modify and approve with the exception of the public works fees and the fire fees which will come AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None d. Proprsaia to P-rovide A:z tai Sha�itar Se vi Op"Lioas: Receive Staff Report Auctions, Approve contract with Ramona Humane Society and Authorize the Mayor to execute the contract subject to non -substantive changes by the City Attorney; Approve contract with Riverside County Department of Animal Services and Authorize the Mayor to execute the contract subject to non -substantive changes by the City Attomey; or Reject both proposals and direct staff to return with additional proposals Motion by Lara, Seconded by White to continue to the regular meeting of February 3, 2015 at approximately 6:00 p.m. AYES: Fox, Knight, Lare, Orozco, White ABSTAIN: None NOES: None ABSENT: None G. A Re,sofut on of the City Councli Of Zhe City crF Bei urneall, )Wifornla, Essig+'a:°i�g the Appiicaint's Authorized Agent for 2014-2015 Prop 3B 4`val'!R smaa. ` a-ansc, Secunty Great Program f CTSGP) California Transit Assistance Fujr-A Options: Receive Staff Report Actions; Approve the resolution authorizing the City of Beaumont to apply for 2014-2015 Prop. 1 B funding and submit all required accompanying documents listed to complete the application or the FY2014-15 Prop. Grant funds DisapQrove the resolution authorizing the ;ity of Beaumont to apply for 2014-2015 Prop. 1 B funding and submit all required accompanying documents listed to complete the application for the FY2014-15 Prop. Grant funds a Continue the resolution authorizing the City of Beaumont to apply for 2014-2015 Prop. 1 B funding and submit all required accompanying documents listed to complete the application for the FY2014-15 Prop. Grant funds Staff report was given by Elizabeth Urtiaga-wGibbs, Recourses Direetor Motion by White, Seconded by Lara to adopt the Resolution as presented. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: Nona NOES: none ABSENT: None f. Resolrr-ie 1 of E '63112ti-1�n i.-; Fw m Comm.- nt y Facilities Diiszr:cr: (CFD) 93-1 - Irnprov4--ment AL oas :Ho. sFS 6l', and 17D Olay of Beaumont Core Values: Treat everyone dgirt; Keep a customer service focus; Effective Communication, Pment opportunity; Operate like a great ibuslness; Eliminate bureauc+reft solutions; Embrace posftive change Actions: 0.eceh,a Staff Report Options: City Council/Beaumont Financing Authority may: 0 Approve Resolutions (may be by a combined vote); 46 Continue the Proceeding for a specified period of time; or 0, Abandon the Formation. Staff report was given by Alan Kapanicas, City Manager Open Public Comments 10:33 p.m. Judith Bingham Ron Ray Victor Dominguez Closed Public Comments 10:42 p.m. Mike Taylor — Pardee Homes — Property Owner Motion by Fox, Seconded by White to continue until after a workshop on Cr=D's can be held. AYES: Fox, knight, Ura, Orozco, White ABSTAIN: None NOES: Mone ABSENT: done $. POTENTIAL FUTLR� AC0.101V Mrpifiiq vniz _"'iv ihirij r_nhji4r:A1Qi iQ ar tniroauction • _anoscape Standards Amendment (17.06) b) Introduction - Amendment to Section 8.50 of the Beaumont Municipal Code "Outdoor Lighting" Motion and second to adjourn the City Council Meeting at 11:48 p.m. and continue tyre remaining items ics the nex: regular- meeting. AYES: Fox, Knight, Lara, Orozco ABSTAIN: None NOES: White ABSENT: None Respectfully Submitted, City Cleric's Ciffice chy of Beaumont Core Values: Treat everyone right; Keep a customerservke focus; EKoctive Communication; Present apportUnW, Operate like a great business; Eliminedt bureauca'atic sokalons, l=mbnwe positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. a Street, Beaumont, California Tuesday, February 3, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) REGULAR SESSION Regular Session to begin at 6:00p.m. Place: Beaumont Civic Center Roll Call. Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excused. Pledge of Allegiance: Beaumont Police Explorers Adjustments to Agenda: Continue CFO Workshop to Monday, February 23, 2015 at 6:00 P.M. 1. PRESENTATIONSIRE+COGNITIONS aBeaumont Police Explorers b) Climate Action Plan 2. PUBLIC COMMENT PERIOD: a) John Dyson — Thank Council for asking questions, Improve Council Meeting Video b) Steve Melhman -w Citizen Public Safety Committee for Fire Services c) Judy Bingham — Regional Board deadline, Cal River Watch Report, 2014 Audit, staff/positions 3. COUNCIL REPORTS (this is the portion of the agenda where the City Council wiflpresent updates on city aetfans taken, committee assignments, and training and travel) a) Fox -excused b) Knight - None C) Lara — Update on the Veteran Expo d) Orozco - None e) White - Mone 4. CITY TREASURER REPORTS a Financial Update b Information on Warrants c Request for breakdown of payment to Wildermuth and Wildan by Council Member White 5. CITY MANAGER REPORTS a. Community Information and Local Project Update 1) Streets/Facilities — SOQ for Water Improvements 2) Connecting with the City — Open Gov Update 3) Economic Development a) 2014 -Third Quarter Sales Tax Update 4) Public Safety Update 5) Beaumont Chamber of Commerce Report - Linda Hanley— Bank of Hemet 6) Beaumont Charitable Fund 7) Decision Packages — Current Lists 2015-2016 Budget — Continued requests, next step costing City of Beaumont Care Values. Treat everyone right; Keep a customer service focus; Effective Communication; Present opportunity; Operate like a great business; Ellminate bureaucratic solutions; Embrace positive change b. Calendar of Events 1) February 7, 2095 - Low Cost Animal Shot Clinic- Beaumont Civic Center 9-11a.m. 2) 14 Wednesday of each Month - Beaumont Care Awareness Team C. Report on Public Comments and Information 6. ACTION ITEMS/PUBLIC HEAR!NGIlRE UESTS a. Consent Calendar (items on the consent calendar are taken as one action item unless an item is pulled for further discussion) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary Z Approval of the Minutes of the January 20, 2016 3 Approval of the Warrant List for February 3, 2015 4) Approval of Agreement to Provide Financial Security for public improvements related to private development - Sundance 5) Approval of Agreement to Provide Financial Security for public improvements related to private development - Fairway Canyon 6) Approval of Agreement to Provide Financial Security for public improvements related to private development - Four Seasons Options: 1) Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Speaker: Judy Bingham - 6.a.4.5.6 - opposed Motion by White, Seconded by Lara to approve the Consent Calendar as presented. AYES: Knight, Lara, Orozco, White ABSTAIN: Mone NOES: None ABSENT: Fox b. Resolution: .aril a Municipal Finance Authority Financing for the Rudolph Foods Company, Inc. Actions: Receive the Staff Report & Conduct the public heating under the requirements of TEFRA and the Intemal Revenue Code of 1986, as amended (the "Code"), Options: Adopt the Resolution approving the issuance of the Revenue Bonds by the California Municipal Finance Authority ("CMFA"), not to exceed $10,000,000, for the purpose of financing or refinancing the acquisition, rehabilitation, improvement and equipping of certain food manufacturing facilities for the benefit of Rudolph Foods Company, Inc. Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Govemment Code Section 6500 (and following) a Deny the Resolution Staff report was given by Kyle Warsinski, Development Services Director Open Public Hearing 7:26 p.m. John Dyson - Opposed Judy Bingham -- Opposed Closed Public Hearing 7:28 p.m. CMFA Representative Rudolph Food Representative City of Beaumont Core Values: Treat everyone right, Keep a customer'service focus; Effective Communication; Present opportunity, Operate like a great business; EHminafe bureaucratic solutions. Embrace poslUve change Motion by Orozco, Seconded by Lara to adopt the Resolution approving the issuance of the Revenue Bonds by the California Municipal Finance Authority ("CMFA"), not to exceed $10,000,000, for the purpose of financing or refinancing the acquisition, rehabilitation, improvement and equipping of certain food manufacturing facilities for the benefit of Rudolph Foods Company, Inc. Such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Govemment Code Section 6500 (and following). AYES: Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: Fox C. Proposals to Provide Animal Shelter Services (Continued from January 20, 2015) Options: Receive Staff Report Actions: • Approve contract with Ramona Humane Society and Authorize the Mayor to execute the contract subject to non -substantive changes by the City Attomey; o Approve contract with Riverside County Department of Animal Services and Authorize the Mayor to execute the contract subject to non -substantive changes by the City Attorney; or IP Reject both proposals and direct staff to return with additional proposals Staff report was given by Frank Coe, Chief of Police Mr. Sheppard - Ramona Humane Society Representative County of Riverside Representatives Speakers: Bekki Larimer - In Favor - Ramona Marlene Pirtle - No kill shelter Stacie Jarvis - Reject Tiffany Hines - County Chris Darling - In Favor - Ramona Denise Glass - In Favor - Ramona Rachel McKee - In Favor - Ramona Wayne Disher - In Favor -- Ramona David Kirk Leigh Kirk Victor Dominguez - In Favor - County Karyanne Sekerak - In Favor - Ramona Motion by White, Seconded by Lara to approve the Contract with Ramona Humane Society for a one year period. AYES: Knight, Lara, Oraxcc, WhKe ABSTAIN: None NOES: None ABSENT: Fox C1W of Beaumont Core Values: treat everyone right; Keep a customer service focus; Effective Communication; Present opportunity; Operate like a great business, Mminaie bureaucratic solutions, Embrace positive Change d. Nuisance Abatement: 537 Maple - Jack and Jean Walsh (dontinued from January 6, 20 5) Ac:ion: Receive Staff report, Take Testimony, and view evidence for the Appeal to City Council of Nuisance Abatement under Beaumont Municipal Code Section 8.32.495 OPTIONS: • Affirm the Decision of the Hearing Officer Deny the Decision of the Hearing Officer Modify the Decision of the Hearing Officer Staff report was given by Marcedes McFayden, Code Enforcement Speakers: Jack Walsh - property ownsr Nancy Gall Emile Saidana Judy Bingham Victor Dominguez Motion by White, Seconded by Lara to uphold the hearing officers decision, suspend the an order for 90 days, with the amendment that they may keep existing cars with no new cars to be brought onto the property and work with the Walsh's to set benchmarks to clean up the property. Ki" Knigid, Lam, eroxcag, White AS -74` AIN: Lowe N,0ES. None ABSENT: ox e. AgTe*51ea4 with Macias Gini & O'C3nneil, LLP for Financial An.alys,is and Internal Cant vl Review Services Options, Approve agreement with minor modifications by the City Attorney, if neoessary • Modify agreement Deny the agreement, or Continue the agreement to a future meeting Staff report was given by Nancy Carroll, City Treasurer Speakers: Judy Bingham Motion by White, Seconded by Lara to approve the agreement with the authorization that the City Attomey can mare non -substantive changes. AYE -Z': Knight, Lava, Onaxim, Vvj—, AB0T J : None NOES-: Nors ASSENT: Fox f. Rea0!uN an: to A Prove tt`wa Rew-ognlz,ed; Obligation Paynn •nt Schedule 1 -4 -ISA for juk 1, 2015 to Decernb3r 31, 20,11S Actions: Receive Staff Repor Options: ADOPT the resolution to Approve the Recognized Obligation Payment Schedule 15-16A for the six-month period or July 1, 2015 through December 31, 2015. MODIFY and ADOPT the Resolution • CONTINUE the Resolution • DENY the Resolution City of Beaumont Come Values, Treat sveryoone right; Keep a customer service focus; EffocMps Communisation; ,PresentOpportunity; Operate fike a great business; Ellminal's bweaucraffc so►utkm, Embrace positive change Staff: report was given by Kyle Warsinski, Development Services Director Motion by White, Seconded by Orozco to adopt the resolution as presented. AYES: Knight, Lara, ©rezco, White ABSTAIN: Norse NOES: None j BSENT: Fox 7. WORKSHOP: a) Community Facilities District 93 - Motion by Orozco, Seconded by Lara to continue the Workshop to February 23, 2015 at 6:00 p.m. AYES: Knight, L exa, Orozco, White ABSTAIN: Norse NOES: None ABSENT: Fox 8. POTENTIAL FUTURE ACTION l4 EMS FOR COUNCIL CinAgi;.;JAHR a) Counclimember requests I Public Safety Ad -Hoe Committee - Council consensus 2 Ciiy Maintenance of Private Property - Council Consensus b) Introduction - Request for Proposals for Auditing Services - Council Consensus c Prior Meeting Request d Records Retention Update - Council Consensus to bring back to a future meeting e Laserfiche Update - Council Consensus Adjourned to C+osed Session 10:50 pm g. CLOSED SESSION a. Conference with Labor Negotiator - Pursuant to Government Code Section 54957.6 City Negotiator b. Pursuant to Government Code 54956.9 (d)(1)- Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) Oak Tree Altemative Care vs. City of Beaumont RIC 1109687 (Appeal Filed) 3) Morgan/Luna vs. City of Beaumont RIC 1118540 (Judgment for City) 4) City of Beaumont vs. WRCOGfRCTC - RIC 1211222 (Stayed) 5) Sontoski vs. City of Beaumont - RIC 1217866 6) Hernandez vs. City of Beaumont, et.al. ED CV 13-00967DDP (DTBx) (Settlement Agreement Signed) 7) City of Beaumont vs. Beaumont Cherry Valley Water District RIC 1314072 (Settlement Offer Received) 8) Pedroza vs. City of Beaumont EDCV-13-01800JGB (DTBx) (Stayed pending criminal case against Pedroza) 9) Ellis vs. City of Beaumont RIC 1402938 10) Bingham vs. City of Beaumont RIC 1408807 11) Hupp vs. City of Beaumont EDCV14-02560 C. Pursuant to Government Code 54956.9(d)(2)- Anticipated Litigation (one potential case) d. Personnel Matters - Evaluation of City Manager and Legal Counsel (Govt. Code 54957 (b)) By unanimous vote of those present, Council Member Fox being absent, direction was given to staff and the city attorney on Closed Session item 9.b.7. with an announcement to be made in open session once a final agreement is signed by both parties Adjournment of the City Council Meeting at 11:15 p.m. Respectfully Submitted, City Clerk's Office Char of Beaumont Cora Values: Treat everyone right Keep a customer service focus; Effective Communication; Present apportunhy; Operate like a great business; Eliminate bureaucratic salutlons; Embrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6th Street, Beaumont, California Tuesday, February 17, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) REGULAR SESSION Regular Session began at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tern Lara, Council Member Fox, Council Member Orozco, and Council Member White were present_ Pledge of Allegiance: Council Member Orozco Invocation: Cal Fire Chaplain Adjustments to Agenda: Date corrections on the consent calendar 1. PRESENTATIONS/RECOGNITIONS a) Climate Action Plan 2. PUBLIC COMMENT PERIOD: a) Janice Reed — Comments on Mailbox Theft b) John Dyson — Comments on the General Plan c) Judy Bingham — Comments on Riverwatch, Financial Statements, and City Staff d) Carol Abouldin — Comments of Alliance for Democracy e) Avi Greene - Comments of Alliance for Democracy f ) Sharon Geiser - Comments of Alliance for Democracy 3. COU NCI L RE PORTS {This is the porn of the egende where the City Council will present updates on dW actions taken, committee assignments, and training and travel) a) Fox - Beaumont Rugby b) Knight -- Transportation Update, Meeting with BOE Director Diane Harkey C) Lara - None d) Orozco —AYSO Update e) White — ERICA Update 4. CITY TREASURER REPORTS a) Financial Update; u it Update b) Information on Warrants. Reviewed c) .lob Description 5. CITY CLERK REPORTS aublic Records Request Update (will be shared with Council) b Job Description: Setting up Office Hours City of Beaumont Core Values: Treat everyone daft Keely a customer service focus; Effective Communication; Present opportunity; operate like a greet business; Eliminate bureaucratic solutions; Embrace positive change 6. CITY MANAGER REPORTS a. Community Information and Local Project Update 1) Streets/Facilities a) Bike Race Cancelled for 2015 b) RFQ for Brine/Server Expansion 2) Connecting with the City a) Open Gov Update 3) Economic Development a) State RDA Hearings 4) Public Safety Update a) a Regional Fire Station Status Update 5) Beaumont Chamber of Commerce Report 6) Beaumont Charitable Fund 7) Decision Packages - Current Lists 2015-2016 Budget a) CostiBenefif Analysis b. Calendar of Events 1) March 3, 2015 - March 8, 2015 - CERT Training 2) March 5, 2015 - Boys in Blue Serving You -Applebee's 5 p.m. to 8 p.m. - MDA fundraiser 3) Mardi 7, 2015 - Low Cost Animal Care Clinic 4) March 10, 2015 - Planning Commission 5) 1"t Wednesday of each Month - Beaumont Care Awareness Team C. Report on Public Comments and Information Fox left the dais at 7:4u, p.n. 7. ACTIO -N arli;i'E SIPUBLIC HEARINGIREQUESTS &. U.ei?rzea �wandt' ar (rmms on the consent calendar are taken as one action item unless an item is pulled for further discussion) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary 2) Approval of the Minutes of the February 3, 2015 3) Approval of the Warrant List for February 17, 2015 4) Denial of Claim - AFNI on behalf of Auto Club Enterprise as subrogees of Kenton Roy & Valerie Monroe 5) Denial of Claim - Steven Tarr 6) Approval of Agreement to Provide Financial Security for Public Improvements related to Private Development - Sundance Options: 1) Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Speakers: Judy Bingham - Item 7.a.2 Motion by White, Seconded by Orozco to approve the Consent Calendar as presented. AYES: Knight Lam., Orozco, White ABSTAIN: Norse ALOES; Atone ABSENT: Fox b. Tentative Tract Map 36558 (14-rM-02) for the Residential Development Planning Area 14 within the Oak Valley PGA_ Specific Plan (Fairway Canyon) - Applicant: Argent Management Actions: Receive the Staff Report & Hold a Public Hearing City of Beaumont cars values. Treat everyone right; keep a customer service focus; Effeedve Communication; Present opporhunity, Operate litre a great business; Eliminate bureaucratic solutions; Embrace posi8ve change Options; • Approve Tentative Tract Map No. 36558 (14 -TM -02) with the attached Conditions of approval, as presented, or Modify and Approve Tentative Tract Map No. 36558 with the attached Conditions of approval; or, Continue Tentative Tract Map No. 36558; or, o Deny Tentative Tract Map No. 36558. Staff report was given by Rebecca Deming, Director of Planning Open Public Hearing 8:24 p.m. Speakers: Ron Roy - Opposed Judith Bingham - Opposed Closed Public Hearing 8:30 p.m. Motion by Lara, Seconded by Knight to approve as presented. AYES: Knight, Labra NOES. Orozco, 'Vvh 'B RS AIN: Mons A33EN T : Fox Motion by White, Seconded by Orozco to Continue off calendar until such time that an addendum EIR can be supplied to the City. AYES: Lara, Orozco, White NOES: Knight, ABSTAiiN: Nans ABSENT: Fox c. Issuance of Bonds for Community Faceiities District (CFD) 93-1 - Improvement Area 7A1 (Four Z-maora - first area) Actions: Receive Staff Report and Hold a Public Hearing Options: City Council/Beaumont Financing Authority may: ■ Approve; • Request additional information; or • Abandon process. Staff report was given by Alan Kapanicas, City Manager and George McFarlin, Bond Counsel Open Public Hearing 9:10 p.m. Speakers: Jackie Sneddon -- In Favor Judith Bingham - Opposed Closed Pubic Hearing 9:12 p.m. Motion by Lara, Seconded by Orozco to approve as presented. AYES: Knight, Lara, Orozco A13STAIN: Mone NOES: White A13SENT: Fox d. Easement Dead - Morongo Golf Club at Tukwet Canyon Action: Receive Staff Report OW of Beaumorrt Cam Values. Treat everyone right, Keep a customer service focus, Ef eative communication; Pfaseet opportunit}r, Operate like a great business, Eliminate bunmucratic solutions; Embrace positive charge Options: o Approve the proposed easement deed * Approve the proposed easement deed with modifications Continue the easement deed; or W Deny the proposed easement deed Staff Report was given by Kyle Warsinski, Development Services Director Motion by White, Seconded by Lara to approve as presented. ,YES: Anight, Laea, Oroxco, White ABSTAIN: NOES: alone ASE,4EP1 : 4. FF&seri : A 11 =gid -- C*;�ern-, Avenue and C �vgar Way Actions: Receive Staff Report Options: Approve the proposed easement deed a Approve the proposed easement deed with modifications Continue the easement deed Deny the proposed saserneri; daed Staff Report was given by Kyle Warsinski, Development Services Diraciior None Motion by White, Seconded by Orozco to approve as presented. AYES: Knight, Lar , Oro - o, White ABSTAUH: None NOES: Nona B, SE N' r: Fox G �ff ;r of Dedication — of Cherry Avenue anis Mot y t .qw e Actlon: Receive Staff Report: Option: Approve the proposed easement deed Approve the proposed easement deed with modifications • Continue the easement deed 4L Deny the proposed easement daed Staff Report was given by Kyle Warsinski, Development Services Director Motion by Orozco, Seconded by Lara to approve as presented. AYES: KnM4 I, Lara, Orozco, Wmite ABSTAIN: NOES: 'Hvne ABSENT. a. .Aziti b B —, PU021c Documents Action.: Receive Staff deport Options: Approve the purchase as presented Modify and Approve the purchase Deny the purchase Continue to a future meeting Motion by White, Seconded by Orozco to approve as presented. AYES: Kaigh , Lara, Oro c, Wnite NOES: Norse, .ABSTAIN: Noss ABSENT: Fox Clay of Beaw"Ont Core Values. Treat zveryone right, • KeV a customer service focus; Effective Conunurarcatfon; Prasefrt opporfunity; Operate ffke a ,great business; Eliminate buresueraffe 4ofubons; Embrace poaltfve change h. Request for Proposal for Auditing Services ,fiction: Receive Staff Report Option: City Council may: Approve RFP for auditing services for 4 years with two additional years at the City's option Modify RFP Continue discussion to future meeting Staff report was given by Alan Kapanicas, City Manager Motion by Lara, Seconded by Orozco to continue to a future meeting, AYES: Kn;gi—t} Lara, 00;oZI=, White 04.68TA K: N,a e: 8. WORKSHOP: 9T Riverside Rail Meetings in Planning – Staff will attend for Beaumont Representation b) Reminder of Fa,)ruary 23, 2015 Workshcp on Cr D's PQ17 i,14 'iAi. i'3J' ''' R_IAl"r,'TON i s FAS t'Oh" COUNCIL CQNSEWVIJi a} L! IIC .xg! et r p► -Hoc CU_m7mittee Re port,was gilvzrl F-kzrik C0a, CNIlef of Po!ice tr" �ltitsiOr r.,o requesiezi it reLuh-q to the next rnsallhig to set the acmmittee aind a -aka sp,5a!ntrn. ft - b) b) Maintenance of Clustered Post Office Boxes Rlepurt g ve �y Bis l � amniczaa, City Manager F'o'uni3dl gavz Consensus asking jo"r the Pasizoasiter to ue avld-eC 3o the neZR :sies!"mg er:d lvu a prysant tion on rlcrw this. prac&zs works and devolop �:�p3i�^re'is c;) Noir fliesting Requests ijpd¢se d) Councilmember requests C07' seim uz 0:,F :n 4y 0vii-ncsl tv dim e.;, cIV elms ff isok Into charging slm:sslccy for cre cancaip: Adjournment of the City Council 'Meeting at 10:09 p.m. Respectfully Submiltted, Office of tr.e CFty C!erk City of Beaumont Core Values: Treat everyone right; Keep a ctaftmer service focus; Effw6ve Communication; (*resent opportunity; Operate like a great business, Eliminate bureaucratic solations; Embrace posWe change Minutes Beaumont City Council Beaumont f=inancing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. a Street, Beaumont, California Monday, February 23, 2095 Special Session (6:00 p -m_) S eclat SESSION Special Session to begin at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White Pledge of Allegiance: Adjustments to Agenda: None I. PRESENTATIONS/RECOGNITIONS: None 2. PUBLIC COMMENT PERIOD: a) Libi Uremovic 3. WORKSHOP: Beaumont Cornmunity Facilities Districts (CFD/Meilo-Roos) a) UVWerviem 1) Need for Facllltlas and Services 2 Hlow it was formed? 3 What was built? bi Beaumont Financing Authoritf I ) Bond Structure 2) Benefits c) Annual Administration and Reporting 9) Current Operation 2) Contracting Option d) Faure 1) Refunding/Refinancing 2) What remains to be built' @R Council Directions Fox left the dais at 7:44 p.m. No action taken by Council. Motion by Lasa, Seconded by Orozco to adjourn the meeting. Adjournment of the City Council Meeting at 8:53 p.m. Respectfully Submitted, Office of the City Clerk City of Beaumont Core Values. Treat everyone right; Kap a customer service focus; Ef ctfve Communication; Present opportunity; Operate like a great business, Effminate bureaucratic solutions; Embrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. a Street, Beaumont, California Tuesday, March 3, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) REGULAR SESSION Regular Session began at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Coundl Member Fox, Council Bamber Orozco, and Council Member White were present. Pledge of Allegiance{ Isaac Galbraith Invocation: Clem Roggenback, Fire Chaplain Adjustments to Agenda: None 9. PRESEkgTATION'31RECOQNrrIONS a) Oscar Garcia, Postmaster— mailbox clusters in Three Rings were repaired by residents. b) AYSO 2. PUBLIC COMME,ff PERIOD: a) Bruce Murrill — Bree-An thru Beaumont b) Richard Mosley — Service Dog c) Bob Botts — Chamber Update d) John McLaughlin — Need for Fire Stations e) Ron Roy — Growth Issues f) Steve Mehlman — Need for Fire Stations 3. COUNCIL REPORTS (This Is the portion of the agenda where the City Council will present updates on city actions taken, committee assignments, and training and travel) a) Fox — Nothing to report b) Knight — Update on Police Volunteer Dinner C) Lara — Reading to children at Tournament Hills d) Orozco — Update on RCA e) White - Update on Police Volunteer Dinner, Qualifying Golf Tournament 4. CITY TREASURER REPORTS a) Financial Update b) Information on Warrants c) Audit Update 1) Scheduled 3123 workshop (draft on web) 2) Submit questions by 3113 d) Job Description 6. CITY CLERK REPORTS a) Public Records Request Update b) Job Description 6. CITY MANAGER REPORTS a. Community Information and Local Project Update 1) Streets/Facilities a) Rail Station b) Street Repair Funding C) General Plan Schedule City of Beaumont Core Values. meat everyone right Keep a customer service locus, eve Communication; Present opportunity, Operate tike a great business; Eliminate bureaucratic solut/ons; Embrace pooNvse change 2) Connecting WE, the City a) Open Gov Presentation c) Mobile Command Center C) SCAG GIS 3) Economic Development a) Successor Agency Update b) RDA State Hearings 4) Public Safety Update a) Fire Meeting by Chief Hawkins 5) Beaumont Chamber of Commerce Report 6) Beaumont Charitable Fund 7) Decision Packages — Current Lists 2015-2016 Budget 8) Recycling your E -Waste b. Calendar of Events 1) March 3, 2015 - March 8, 2015 — CERT Training 2) March 5, 2015 — Boys in Blue Serving You — Applebee's 5 p.m. to 8 p.m. — MDA fundraiser 3) Larch 7, 2015 — Low Cost Animal Care Clinic 4) March 10, 2015 -Planning Commission 5) 1'd Wednesday of each Month — Beaumont Care Awareness Team 6) Community Outlook C. Report on Public Comments and Information 7. ACTION ITEMS/PUBLIC HEARiNG►RE VESTS a. Consent Calendar (items on the consent calendar are taken as one action item unless an Item is pulled for further discussion) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary 2) Approval of the Minutes of the February 17, 2015 Council Meeting 3) Approval of the Minutes of the February 23, 2015 Special Council Meeting 4) Approval of the Warrant List for March 3, 2015 5) Approval of Agreement to Provide Financial Security for Sewer Improvements on Cherry Avenue North — Pardee Homes 6) Approval of Agreement to Provide Financial Security for Channel and Storm Drain Improvements related to private development — Pardee Homes 7) Approval of Agreement to Provide Financial Security for Storm Drain Improvements — Pardee Homes 8) Approval of Notice of Completion, and Performance Bond Reduction to Maintenance - Amerlcan Center on 6"' Street 9) Approval of Final Map for Pardee Sundance Tract No_ 31469-1 and 31469-2 10) Approval of Waiver of Fees for Breezin through Beaumont 11) Approval of City Maintenance Landscape Area Policy Options: 1) Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Speakers: Ron Roy — Item 7.a.9 — Opposed Council Member White requested items 7.a.4, 8, 10, and 11 be pulled for further discussion. Motion by Fox, Seconded by Orozco to approve items 7.a.1, 2, 3, 5, 6, 7, and 9 as presented. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None City of Beaumont Core Values; Treat everyone right; Keep a customer service focus; Effective Communication; Present opportunity; Operate lift a great business; Ehminsts bureaucratic solutions, Embrace positive change Item 7.a.4 - Approval of the Wa,,ant List for March 3, 2015 - Discussion/QU%.-Lions from Council Motion by White, Seconded by Lara to approve the Warrant register with the exception of the warrant to the Steiner Group. Council requested further information from staff/treasurer on the warrant. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None Item 7.a.8 - Approval of Notice of Completion, and Performance Bond Reduction to Maintenance - American Canter on 6th Street - Discussion/Questions from Council Motion by White, Seconded by Orozco to approve as presented. AYES: Fox, Knight, Lara, Orozoo, White ABSTAIN: None NOES: None ABSENT: None Item 7.a.10 - Approval of Waiver of Fees for Breezin through Beaumont Speakers: Roy Brownie — In Favor Dr. Kathryn Wines — In Favor Martin Bright — In Favor David Castaldo — In Favor Motion by White, Seconded by Orozco to approve as presented. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: Nona NOES: Atone ABSENT: None Council Member White recused himself from the item and left the Chambers Item 7.a.11 -Approval of City Maintenance Landscape Area Policy Motion by Fox, Seconded by Lara to approve as presented. AYES: Fox, Knight, Lara, Orozco NOES: None ABSTAIN: None ABSENT: White Council Member White retumed to the dais b. Outdoor Lighting Update (Dark Sky Ordinance) Actions: Receive the Staff Report & Hold a Public Hearing Options: Approve the 1 " reading of the attached Ordinance amending Chapter 8.50; d Modify and approve the 1"t reading of the attached Ordinance amending Chapter 8.50; Deny the Ordinance amending Chapter 8.50; or Continue the Ordinance amending Chapter 8.50 Staff report was given by Rebecca Deming, Planning Director Open Public Hearing 7:49 p.m. Speakers: Ron Roy — Opposed Elizabeth Wurtz Closed Public Hearing 7:57 p.m. Motion by Lara, Seconded by Orozco to approve the 1'3' reading of the Outdoor Lighting Ordinance as presented. AYES: l=ox, Knight, Lara, Cro=o, Whita A19STAIN: Mone NOES: None ABSENT: None Chy of Beaumont Can Vahms: Treat everyone fight; Jeep a customer service focus; Effbedve Communication, Present opportunity; Operate time a greet business; Eliminate bureaucratic soiudons; Embrace positive change C. Public Safety Ad -Hoc Committee for Fire Stations (to end in December 2015) Options: Mayor to make appointments Russ Bogh, Fire Station Committee Chair Frank Coe, Police Chief Mike Smith, Fire Chief Jeff Fox, Council Member Mark Orozoo, Council Member Julio Martinez, City Clerk Clancy Carroll, City Treasurer Steve Mehlman, Resident John McLaughlin, Retired Fire Chief/Resident David Castaldo, Resident Valerie Hernandez, Resident Rick Cannady, Resident Eric Ustation, Resident 8. WORKSHOP., I (currently acnedulad for :tea a Monday of each month) 9. POTENTIAL FtlTURE ACTION ITEMS -FOR COUNCIL Ct3NSENSl1S a) City Council Annual Compensation Ordinance - consensus to not move forward b) City Clerk and City Treasurer Compensation Direction -- Consensus to put together a decision package with options C) Political Sign Ordinance Update - Consensus to move forward with amendment d) Consensus to move forward with CFD process (formation and refinancing) - Consensus to move forward e) Travel Policy Directions - Material handed out for future action item f) Councilmember requests Council Member Fox left the dais at 8:31 p.m. (during item 9.b) Adjourned to Closed Session at 9:42 p.m. 10. CLOSED SESSION a. Conference with Labor Negotiator - Pursuant to Government Code Section 54957.6 City Negotiator b. Pursuant to Government Code 54956.9 (d)(1)- Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) Oak Tree Alternative Care vs. City of Beaumont RIC 1109687 (Appeal Filed) 3) Morgan/Luna vs. City of Beaumont RIC 1118540 (Judgment for City; Appeal filed) 4) City of Beaumont vs. WRCOGIRCTC - RIC 1211222 (Stayed) 5) Sontoski vs. City of Beaumont - RIC 1217866 6) Hernandez vs. City of Beaumont, et.al. ED CV 13-00967DDP (DTBx) (Settlement Agreement Approved by Court, Dismissal Pending) 7) City of Beaumont vs. Beaumont Cherry Valley Water District RiC 1314072 (Settlement Pending) 8) Pedroza vs. City of Beaumont EDCV-13-01800JGB (DTBx) 9) Ellis vs. City of Beaumont RIC 1402938 10) Bingham vs. City of Beaumont RIC 1408807 11) Hupp vs. City of Beaumont EDCV14-02550 C. Pursuant to Government Code 54956.9(d)(2)- Anticipated Litigation (one potential case) d. Personnel Matters - Evaluation of City Manager and Legal Counsel (Govt. Code 54957 (b)) No reportable action taken in closed session. Adjournment of the City Council Meeting at 10:15 p.m. Respectfully Submitted, Office of the City Clerk City of Beaumont Core Values: Treat everyone right, Keep a cust9ww service focus, Effective Communication, Present opportunity, operate Ift a givat burslness; Elkninats bureaucratic solutions: Embrace positive change Minutes Beaumont City Council Beaumont f=inancing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. Gt�' Street, Beaumont, California Tuesday, March 17, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) REGU Leai2 SESSION egular Session to begin at 6:00p_m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. Pledge of Allegiance: Invocation: John Hunter Adjustments to Agenda: 7.a.5 -- No action required so it has be n removed from the agenda by Legal Counsel 1. ::�RESEN7A T iONSIRECOGNITIONS a Honor Kay agner - Retiring Bus Driver b) Veteran's Job/Education & Resource Fair 2. PUSQC COMMENT PERIOD: a. Marls .lay - Summer Concerts Series b. Annette Franco - Edison Grant Program c. Johl I Dyson - CFD d. Avi Greene - Resolution Request e. Kieran McKie; nan - Contract 3. COUNCIL L REPORTS (Mis to the pardon of the agenda where the Chy Coundi rAl!present updates on city actions taken, committee asslgnrnents, and &SIning and tr rel) a) FOX - None b) Knight - Veteran's Programs, Animal Care Ride a Long c) Lara - None d) Orozco - Water Conference e) White - hone 4. CITY TREASURER REPORTS a7- Financial Up ate --Update on the Phase 1 - Fund Analysis e Draft of the Fund Analysis is expected on March 30, 2015 Phase 11 expected in April 2015 Revenue and Expense Report Through January 2015- expected to be posted on the website today b) Information on Warrants Update on the Steiner Group invoice c) AuditUpdate - Summary of Audits prepared to be posted on the City website for 2014 Draft has been give to the Counci Draft Management Letter and !ntemal Control Findings posted on the website All of the questions are submitted for the March 23, 2015 workshop CNy of Beaumont Cone Values, (neat everyone right, Keep a customer service focus; EffecbVe Communicatlalr; Present opportunh)r, Operate Ift a great business; Ellminsta buresucratic solutions; Embrace positive change 5. CITY CLERK REPORTS a) Public Records Request Update Q Public Records Request Responses are up to date 11. CITY MANAGER REPQR a S a. d6mmunity Information and Leal Project Upcla 1) Streets/Facilities 2) Connecting with the City a) Open Gov - 90% operating 3) Economic Development 4) Public Safety Update - Neighborhood Watch and Beaumont Cares Presentation 5) Beaumont Chamber of Commerce Report 6) Beaumont Charitable Fund T $1,200 raised at the Boys in Blue Fundaraiser b. Calendar of Evants 1) April 8, 2015 - 2015 Miss Beaumont ContestantlParent Meeting 5:30 p.m. to 6:00 p.m. CRC 2) April 10 through 12, 2015 - Chamber of Commerce City Wide Yard Sale 3) April 11, 2015 - Low Cost Animal Shot Clinic - 9 a.m. -11 a.m. Civic Center 4) April 14, 2015 - PIanning Commission - 8;00 p.m. Civic Center 5) 1s' Wednesday of each Month - Beaumont Care Awareness Team 6) Community Outlook C. report on Public Comments and Information 7. ACT20M i1s`"."sliSIPU$LIC HEARING/REgUESTS a. oriserit046-d-ar (items on the consent calendar are ft ken as one action itasn unless an item Is pulled for further discussion) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary 2) Approval of the Minutes of the March 3, 2015 3 Approval of Warrant # 088092 - (continued from March 3, 2015) 4) Approval of the Warrant List for March 17, 2015 5) Denial of Claim - John Huff` 6) Denial of Claim -- Paul Ellis 7) Approval of Notice of Acceptance of Street Improvements and Exoneration of Bond #83BSB613153 for Tract 31519-1, Richmond American Homes 8) Approval of Agreement to Provide Financial Security for Street Improvements - Perricone Juice 9) Adoption of Outdoor Lighting Ordinance (Dark Sky Ordinance) at its second reading by title only. 10) Approve Potrero Interchange Progress Report 11) Approve City Clerk .Job Description 12) Approve City Treasurer Job Description Options: 1) Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Speakers: Bruce McDonald- Item 7.a.10 John Dyson - Item 7.a.10 Ron Roy - Item 7.a.9, 7.a.10 - opposed Peter Helfrich - 7.a.10 - In Favor Ralph Engh - 7.a.10 - In Favor Jeff Armour - 7.a,10- In Favor Brian Hall - 7.a.10 - In Favor Scott Krentel - 7.a.10 - In Favor David Colkar 7.a.10 -,n Favor Dr. Blair Ball - 7.a.10 Jan Leja - 7.a.10 - In Favor Chy of Beaumont Gore Values: 'Treat everyone right, Keep a customer service focus; Effective Communication; Prrsent opportunlfy; Operate like a great business, .Eliminate bureaucretle solutions; Embrace positive change Motion by White, Seconded by Orozco to approve items 1, 2, 6, 7, 8, 11, and 12 as presented. (item 5 was removed from the agenda under adjustments to the agenda) AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None Motion by White, Seconded oy Orozco to consider item 7_a_10 at this time, and consider items 3, 4, and 9 at the end of the agenda. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None Motion by Fox, Seconded by Lara to approve item 7.a.10 as presented AYES: Fox, Knight, Lara, Orozco NOES: White ABSTAIN: None ABSENT: None b. Tentz&s a &rcei Map No. 36732; Proposad Dwision of a 277.00 Acre Parcel into 19 lots for -onvey ance PL rposss; Located Mck-th of Oak alae P ur 6' wzyv and East e almierlifii w -'M Fae7v; ay Canyon Actions: Receive the Staff Report & Hold a Public i1earing Options- Approve Tentative Parcel I' iap # 36732, subject, to the conditions of approval Continue Tentative Parcel Map # 36732 Staff report was given by Rebecca Deming, Director of Planning Open Public Hearing 8:24 p.m. Speakers: Ron Roy: - Opposed Closed Public tearing 8:25 p.m. Motion by White, Seconded by Lara to approve as presented. AYES: Fox, Knight, Lare, Orozco, White ABSTAIN: None NOES: None ABSENT: Bone C. Rs 1nar z;"ng Sonds for Oornnturdty F,�;;z1HU D'st."Ict 93-1 improvement area 19A 'r ai wiiy Canyons — f t-st lira) w ctlon: Racefve Staff Report and Hold a Public Hearing Options: City Council/Beaumont Financing Authority may: Approve; :Request additional'ifor�imstian; or Abandon process. Staff report was given by Aan Kapanicas, City Mianager Open Public Hearing 9:12 psn. Ron Roy — Neutral Closed Public Hearing 5:20 p.m. Motion by I.,Gia, S :oorided by Orozco to approve as presented. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN;: None LACES: None ABSENT: None City ofSeaumont Cara Values. Trot everyone rfght, Keep a customer service focus; Elfective Communication; Present opportunity; Operate Rho a great business; Eliminate bumucra is solutions; Embrace posNve change d. Resolution of Intention to Form Community Faclilties District 93-1 Improvement Area 8E, 8F, 17D Actions: Receive Staff Report Options: City Council/Beaumont Financing Authority may: z Adopt Resolutions o Continue the Proceeding for a specified period of time; or i Abandon the Formation. Staff report was given by Alan Kapanicas, City Manager Motion by Lara, Seconded by Orozco to approve as presented. AYES: Fox, Knight, Lara, Orozco ABSTAIN: NOES: White ASSENT: e. Request for Proposals for Auditing Sarvices None None Options: City Council may: 0 Approve RFP for auditing services for 4 years with two additional years at the City's option. Modify RFP Continue discussion to future meeting Staff report was given by Nancy Carroll — City Treasurer lMoVon by White, Seconded by Lara to approve as presented. AY`S: Fox, Knight, Lara, Orozco, Wh to ABSTAIN: None NOES: None ABSENT: None Council Member For, left the dais at 9:57 p.m. Item 7.a.3 — Motion by White, Seconded by Orozco to continue Warrant # 088092 for further review by staff and considered discontinuing the contract with The Steiner Group. AYES: knight, Lara, Orozco, White NOES: None ABSTAIN: None ABSENT: Fox Item 7.a.4 — Motion by Orozco, Seconded by White to approve the Warrant List of March 17. 2015 as presented. AYES: Knight, Lara, Orozco, White NOES: Nons ABSTAIN: None ABSENT: Fox Item 7.a_9 — Motion by White, Seconded by Lara to Adopt the Outdoor Lighting Ordinance (Danek Sky Ordinance) at its second reading by tifie only as presented_ AYES: Knight, Lara, Orozco, White NOES: None ABSTAIN: None ABSENT: Fox 8. WOR KSH+tr P: (aur+ently sctedulrdd for the 4t" Monday of aach marith) March 23, 2015 — Audit April 27, 2015 --Budget May 25, 2015 -- Holiday - No Meeting City of Beaumont Core Vahms: creat averWne right, Kesp a customer service focus; Eft Communication; Present opportunity; operate Ske a great business; aminate bureaucratic sohrtions, Embrace positive change 9. a) Decision Packages -- Current Lists 2015-2016 Budget b) Councilmember requests Discussion on WIFi (citywide), Council would like to see the options Adjourned to closed session at 10:25 p.m. 10. CLOSED SESSION a. Pursuant to Government Code 54956.9 (d)(1)— Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) No other reports b. Pursuant to Government: Code 54956.9(d)(21— Anticipated Litigation (three potential cases) No reportable action taken in closed session Adjournment of the City Council Meeting at 11:15 p.m. Respectfully submitted, ®Mice of the City Cleric My of Beaumont Core Values: Treat everyone right; KOW a customer service focus; EMPcVV* Communkatlon, Prrsent oppartunhy; Operate like a great business; ElAnlnate bureaucradc solutions; Embrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6t' Street, Beaumont, California Monday, March 23, 2015 Special Session (6:00 p.m.) Special SESVON Special Session to begin at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excused Pledge of Allegiance: Adjustments to Agenda: Bone 1. PR+',E,�t.`ENTATIONSIRECOGNI71.QNS: None 2. PUBLIC COMMENT PERIOD: a) Dr. Avi Greene — Resolution of Support 3. WOREKSHOP; a) Audit 1) June 30, 2014 City of Beaumont Financial Statement 2) June 30, 2014 Management Report and Auditor's Communications Letter Speakers: Dr. Blair Ball Lib! Uremovic Council Consensus to place on the Consent Calendar of the April 7, 2015 agenda for consideration of approval. Adjournment of the City Council Meeting at 9:10 p.m. Respectfully Submitted, Office of City Clerk City of Beaumont Core Values: Treat everyone right, Keep a custamerservice f+acus; Effective Communication, Present aPPortunny; Operate like a great business; Elfin irk bureauaroft sohrtlons; Embrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6t' Street, Beaumont, California Tuesday, April i, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) REGULAR SESSION Regular Session began at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. Pledge of Allegiance: Council Member Fox Invocation: Rob Peterson Adjustments to Agenda: None f, PRESENTATIONS/RECOGNITIONS a) Donate Life Proclamation - Michael Flannery 2. PUBLIC COMMENT PERIOD: a. Grady Hanshaw — Development in 2nd Street Marketplace area b. Shelia Walker — Comments on Public Comments from the Audience C. Sheri Bogh — Beaumont Chamber of Commerce Update d. Judy Bingham -- Evaluation of Legal Counsel and Staff 3. COUNCIL RE PORTS ('This is the portion of the agenda where the City Council will present updates on dty acdans taken, committee assignments, and gaining and travel) a) Fox - Reminder for Memorial Day b) Knight - Update on RTA, RCTC C) Lara - Update on Beaumont Collaborative Meeting d) Orozco - Update on RCA, Public Safety Ad Hoc Committee e) Write - Update on San Gorgonio Pass Water and Inland Empire regional Broadband Consortium 4. CITY TREASURER REPORTS a) Financial Update b) Information on Warrants C, Warrants were reviewed and signed C) Audit Update • Meet with MGO regarding the draft report - expecting update next week e MGD is on schedule and should have a draft by the end of the month for the Council d) Budget Need to possibly establish a financial committee Examples: Clear strategic decisions such as: o Department reducing expenses by 10% City of Beaumont Core Values; Treat everyone right; Keep a customer service focus; Effective Communication; Present oypportunhy; Operate like a great business; Eliminate bureaucratic solutions; Embrace positive change 5. CITY CLERK REPORTS a Public R-ec-o-rUs-ITequest Update a Public records are up to date as of April 6, 2015 0 Access to bank accounts b) Municipal Code has been updated online C) Laserfiche - Still working on public access d) Update on Public Safety Committee Meeting 6. CITY MANAGER REPORTS a. Community Information and Local Project Update 1) Streets/Facilities 2) Connecting with the City a) Open Gov 3) Economic Development 4) Public Safety Update b. Calendar of Events 1) April 10 through 12, 2015 - Chamber of Commerce City Wide Yard Sale 2) April 11, 2015 - Open Art Show- Civic Center -10 a.m. to 4 p -m. 3) April 11, 2015 - Low Cost Animal Shot Clinic - CANCELLED 4) April 14, 2015 - Planning Commission - 6:00 p.m. Civic Center 5) April 18, 2015 - Relay for Life Bunco Fundraiser - Civic Center -12 p.m. to 4 p.m. 6) April 23, 2015 - Veterans Job/Education and Resource Fair - 3a.m. to 1 p.m. 7) V" Wednesday of each Month - Beaumont Care Awareness Team 8) Community Outlook C. Report on Public Comments and Information 7. ACTION ITEMSIPUBLIC HEARINGIREQUESTS a. Consent Calendar (Items an the consent calendar are taken as one action Item unless an Ilam Is pulled for further discussion here or at the and of action items) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary 2) Approval of the Minutes of March 17, 2015 3 Approval of the Minutes of March 23, 2015 4 Accept and File June 30, 2014 Audited Financial Statements and Management Report 5) Denial of Claim - Shelley Olsen Options: 1) Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Speakers: Judy Bingham - Item r.a.2, 7.a.4, 7.a.5 Motion by White, Seconded by Fox to approve items 1 and 3 of the Consent Calendar as presented. AYES: Fox, Knight, Lara, Orozco, Knight ABSTAIN: None NOES: None ABSENT: None Motion by White, Seconded by Orozco to Deny approval of item 4 as presented. AYES: Lara, Orozco, White ABSTAIN: None NOES: Fox, Knight ABSENT. None Motion by White to not approve the Denial of Claim and request staff to begin negotiations. Lack of Second. Motion by Orozco, Seconded by Lara to Deny the Claim and request staff to return to Council at a future date with a status update. City of Beaumont Corer Values: Treat everyone right; Keep a customer service focus; Eftective Communication; Present opportunity; Operate like a great business, Eliminate bumucratic solutions; Embrace positive change AYES: Fox, Lara, Knight, Orozco ABSTAIN: None NOES: White ABSENT: None PUBLIC H—ARINGS: b. An Ordinance Repealing Section 9.38 of the Beaumont Municipal Code — Residency Requirements for Sex Registrants (read by title only) Actions: Receive the Staff Report & Hold a Public Hearing Options: * Approve First Reading of Ordinance repealing Section 9.38 of the BMC Modify the Ordinance as presented Deny the Ordinance as presented Continue and direct staff to return with additional information Open Public Hearing 7.26 p.m. Della Condon — Opposed Closed Public Hearing 7:29 p.m. Motion by White, Seconded by Lara to approve the first reading and request staff to come back with a list of State limitations and Legal Counsel to bring rack ideas on limited restriction that can possibly be put in place. AYES: Fox, Knight, Lara, Orozco, Knight ABSTAIN: None NOES: None ABSENT: None PLANNING: C. Tentative Tract Map 36658 (14-1"M-02) for the Resideniial Davelopment Planning Ai -ea 14 within the Oak ValPey FGA Specific Plan (Faimmy Ga--iyon) Actions: Receive Staff Report Options: Rescind Council Action to Continue Off -Calendar and Approve Tentative Tract Map No. 36558 (14 -TM -02) with the Conditions of approval, as presented. Staff report was given by Rebecca Deming, Director of Planning Speakers: Mary Daniel - Opposed Judith Bingham - Opposed Ron Roy — Opposed Motion by Lara, Seconded by Orozco to Rescind Council Action to Continue Off -Calendar and Approve Tentative Tract Map No. 36558 (14 -TM -02) with the added Condition of Approval that they will work with staff on provide a more stringent drought friendly landscaping, AYES: Fox, Lara, Knight, Orozco ABSTAIN: None NOES: White ABSENT: None d. Memorandum of Understanding (MOU) with the County of Riverside to allow Digital Submittal of Documents for Recording Actions: Receive Staff Report Options: • Approve National Submitter/Agent MOU as presented; or, e Continue National Submitter/Agent MOU; or, City of Beaumont Caw Values. Treat everyone right: Keep a customer service focus; EffectWe Cammunicafta, Resent opportunity; Operate Nke a great business; Eliminate bureaucratic solutions; E nbrace positive change • Deny National Submitter/Agent MDU Motion by White, Seconded by Lara to approve National Submitter/Agent MOU as presented. AYES: Fox, Knight, Lara, Orozco, Knight ABSTAIN: None NOES: None ABSENT: None GRANTS ADMINISTRATION: e. Ygr+ene Property Assessed Clean Energy (PACs~) Program and Community Facilities (CFD) 20%01 Cleary Energy Action: Receive Staff Report Options: • Approve, Deny, or Continue the attached resolution consenting to ?nciusion of Properties within the City's Incorporated Area in California Home Finance Authority (CHF) Community Facilities District No. 2014-1 (Clean Energy) to Finance Renewable Energy Generation, Energy Efficiency, Water Conservation and Electric Vehicle Charging Infrastructure Improvements and approving associate membership in CHF; and a Approve, Deny or Continue the second resolution consenting to Inclusion of Properties within the City's Incorporated Area in the CHF PACE Frtwgram to F=inance Renewable Energy Generation, Energy and Water Efficiency Improvements and Electric Vehicle Charging Infrastructure and approving associate membership in CHF Staff report was given by Kelsey Gormley, Management Analyst Speakers: Crystal Crawlfo d — Ygrene Representative Judy Bingham - Opposed Motion by White, Seconded Fox to approve the resolutions as presented. AYES: Fox, Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: None f. 43rant Wilkin Z and Grant ManagpmenCunzact whh California Consulting Action: Receive Staff Report Options: Approve, Deny, or Continue the attached agreement with California Consulting to provide grant -writing and grant management services to the City of Beaumont on a "grant -by - grant" basis; or Approve, Deny or Continue the attached agreement with California Consulting to provide grant -writing and grant management services to the City of Beaumont on a retainer basis; Staff report given by Kelsey Gormley, Management Analyst Speakers: Applicant Representative Judy Bingham - opposed M- otion by Orozco, Seconded by Fox to approve the attached agreement with California Consulting to provide grant -writing and grant management services to the City of Beaumont on a "grant -by -grant" basis City/ of Bgaumont Core Vslucs. Treat sysryone right;1(mw a customer service focus; Ei%cMm Communication; Present opportunity; operate like a gruel business; laminate bureaucratic soluL ons; Embrace positive charge AYES: Fox, Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: None °hUBLIC'U'VORKS: g. Hidden Canyon Specifar. Maa Fee Credlt raYnar"Ll. Action: Receive Staff Report Options: • APPROVE the proposed Agreement and AUTHORIZATION of the Mayor to execute the Agreement subject to the authority of the City Attorney to make non -substantive changes. • MODIFY and APPROVE the proposed Agreement and AUTHORIZATION of the Mayor to axacute the Agreement subject to the authority of the City Attorney to make non - substantive changes. ■ CONTINUE the item. DENY the item. Staff report was given by Kyle Warsanski, Development Services Director Speakers: Peter Helfrich -- in favor Judy Bingham - Opposed Brian Hall - In Favor David Golkar -- In Favor Bruce McDonald -!n Favor Ryan Ing -.n Favor Motion by Fox, Seconded by Knight to Approve the proposed Agreement and Authorizatlon of the Mayor to execute the Agreement subject to the authority of the City Attorney to make non - substantive changes. AYES; Fox, Knight, Orozco ABSTAIN: done NOES: White, Lara ABSENT: None Motion by Fox, Seconded by White to Continue items h, i, k, and I to the regular City Council meeting of April 21, 2015 and consider item j at this time. AYES: Fox, Lara, Knight, White ABSTAIN: None NOES: Orozco ABSENT: None h. a+sgi a;,y ft'r F'ropizaeaiz fti, Oparatione arx Maim. -O Bance Services at the t6 i1�a3c rn m x'�. rie-M Monitoring Program 2014 annual report k. Elac + a ' Appointsd Oficial Travel Expense and Reimburses gn,6 Palicy I. *W rx Pt L!Ws 7w Apri! 7, 2311 5 '"Na'yimm, .5 t16SV92 The Sieinet . i�J w"GD — ",ecr tinuad from Mi h, 11 2616, March 171 f, r''f Options: o Approve the Warrant Continue the Warrant ti Deny the Warrant Speakers: Lana Steiner - The Steiner Group Judy Bingham - Opposed City of Beaumont Core Values: Treat everyone right; Keep a customer service focus; Effective Communication; Present awortun ty; Operate lore a great business; Eliminate bureaucratic sohrtions; Embrace positive change Motion by White, Seconded by Orozco to approve the payment of Warrant # 068092 and other warrant for services rendered and cancel the contract with The Steiner Group with 10 day notification (effective April 17, 2015). AYES: Fox, Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: None 10. CLOSED SESSION a. !pursuant to Government Code 54956.9 (d)(1)— Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) Hernandez vs. City of Beaumont Case # ED CV 13-00967 DDP (DTBx) (Settlement signed, Dismissal Files March 19, 2015) 3) No other reports b. Pursuant to Government Code 54956.9(d)(2)— Anticipated Litigation (three potential case) Adjournment of the Cit.- Council Meering at 12:15 a.m. lRespectfuNy Subm ttecl, Office of the Lity Clerk City of Beaumont Cora Values: Treat everyone dight; keep a customer service focus; EReetive Can munieadon; Present opportunity; Operate like a great business, S hninate bureaucratic solutlons, Embrace posJWe change Minutes Special Meeting 550 E. & Street, Beaumont, California Tuesday, April 7, 2015 6:00 P.M. (Following the Regular Council Meeting) Call to Quer: 5:00 P.M. Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Mem. ber Fox, Council Member Orozco, and Council Member White were present. Invocation: Rob Peterson, Chaplain Pledge of Allegiance Fox 'd. :,3 0r. C 4M E -NT PE -R QD:. None �. C7OS D S E83�0«i" a. Personnel Matters - Evaluation of City Manager & Legal Counsel (Gov. Code 54957 (b)) The City Attorney submitted his resignation to be effective thirty days from today. Motion by White Second by Orozco to accept the resignation. AYES: Lara, Knight, Orozco, White ABSENT: None NOES: Fox ASBSTAIN: None Adjournment of the City Councii Special Meeting at 12:15 a.m. Respectfully Submitted, Office of the City Cleric City of Beaumont Core Valu9os_ Treat everyone right, Keep a customer service tbcus; EfYff" communieatlon; Present apportunity; Operate like a great business; ElhWaata bureaucratic solutions, Embrace positive change Call to Order: 4:31 p.m. Minutes Special Meeting 550 E. 6t' Street, Beaumont, California Tuesday, April 14, 2015 4:30 p.m. Location: 550 E, Bs' Street, Beaumont CA 92223 Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White. Council Member Fox were excused. Pledge of Allegiance: Mayor Knight PUBLIC COMMENT PERIOD: Judy Bingham — Comments on Audit, City Attorney, Staff, Recycled Water, TUMFe Fire Station Fees Ron Roy — Comments Item 7.c from April 7, 2015 agenda Adjourned to Closed Session at 4:40 p.m. CLOSES! SESSION a. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6 City Negotiator b. Pursuant to Govemment Code 54956.9 (d)(1 }- Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) Oak Tree Alternative Care vs. City of Beaumont RIC 1109687 (Appeal Filed) 3) Morgan/Luna vs. City of Beaumont RIC 1118540 (Judgment for City; Appeal filed) 4) City of Beaumont vs. WRCOGIRCTC — RIC 1211222 (Stayed) 5) Sontoski vs. City of Beaumont — RIC 1217866 6) City of Beaumont vs. Beaumont Cherry Valley Water District RIC 1314072 (Settlement Pending) 7) Pedroza vs. City of Beaumont EDCV-13-01800JGB (DTBx) 8) Ellis vs. City of Beaumont RIC 1402938 9) Bingham vs. City of Beaumont RIC 1408807 10) Hupp vs. City of Beaumont EDCV14-02560 11) Ford and Police Dept. Personnel Arbitration Matter (No Court Action; Settlement Pending) C. Pursuant to Government Code 54956.9(d)(2)— Anticipated Litigation (three potential cases) d. Personnel Matters — Evaluation of City Manager and Legal Counsel (Govt. Code 54957 (b)) Approval of the Settlement agreement for the Ford and Police Dept. Personnel Arbitration Matter. AYES: Lara, Knight, Orozco, White ABSENT: Fox NOES: None ABSTAINED: None No action taken on any other items. Adjournment of the City Council Special Meeting at 7:42 p.m. Respectfully submitted, Office of the City Clerk City of Beaumont Core Values; Treat everyone right; Keep a customer seervlce focus; Effective Communkadon; Present opportunity, operate !fide a great business; E iminatee bureaucrodc solutions; Embrace posltNe change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6th Street, Beaumont, California Tuesday, April 21, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) REGULAR SESSION Regular Session to begin at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excused. Pledge of Allegiance: Council Member Lara Invocation: Jerry Westholder Adjustments to Agenda: None ''. PRESENTATIONS/RECOGNITIONS a) Vental Health Month Proclamation 2. PUBLIC COMMENT PERIOD: a) Judy Bingham — Comments on Water, Staff, Audit b) John Dyson - Comments on Patch Article C) Martin Bright — Community Events Update 3. COUNCILREPORTS (This is the portion of the agenda where the city council win present updates on city actions taken, committee assignments, and training and travel) a) Fox - Absent b) Knight — Update on State of Public Policy Committee C) Lara — Update on Beaumont Education Support Team d) Orozco — Update on Sustainability Meeting, RCA e) White -None 4. CITY TREASURER REPORTS a Monty Financial Update b) Information on Warrants • Signed and all concerns were looked into C) Audit Update o Draft on Timeline for phase I —Waiting for a response from Moss, Levy and Hartzeim Phase ll —they have interviewed staff, now in testing phase d) Open Gov e Fire Station Funding f) Financial Committee Recommended g) Attorney that can handle several fields h) Budget 1) 10% reduction in departments Council gave consensus to have the City Treasurer be involved in Labor Negotiations 5. CITY CLERK REPORTS a) Public ecords equest Update b) Online Documents City of Beaumont core lfalues: Treat everyone right; Keep a customer service focus, Effective Communkcation; Present oppartgnity; Operate like a great business; Eliminate bunauraratic solutions; Embrace positive change: B. CITY MANAGER REPORTS a. Community Information and Local Project Update 1) Streets/Facilities 2) Connecting with the City 3) Economic Development 4) Public Safety Update 5) Beaumont Chamber of Commerce Report b. Calendar of Events 1) April 23, 2015 - Veterans Job/Education and Resource Fair - 9a.m. to p.m. - Civic Center 2) May 2-3, 2015 — Relay for Life — 9 a.m. — 9 a.m. - Sports Park 3) May 7, 2015 — Cherries Jubilee — 6 p -m. — 8 p.m. - Civic Center 4) May 18' 2015 - Breezin through Beaumont — Civic Center 5) May 16, 2015 - Miss Beaumont Queen's Pageant - CRC 6) May 25, 2015 - Memorial Day - City Offices and CRC Closed 7) May 25, 2015 - Memorial Day Ceremony -11 a.m. Civic Center 8) May 30, 2015 - Cherry Festival Car Show --10 a.m. — 2 p.m. Stewart Park 9) 1°k Wednesday of each Month — Beaumont Care Awareness Team 10) Community Outlook C. Report on Public Comments and Information 7. PUBLIC HEARINGS AND ACTION ITEMS ADMINISTRATIVE. a. (Refinancing Bonds for Community Facilities District (CFD) 93-1 - Improvement Area 16 (Ryland Homes - Oak Valley) ACTION: Receive Staff Report and Hold a Public Hearing OPTIONS: City Council/Beaumont Financing Authority may: * Approve; Request additional information; or Abandon process. Staff report was given by George McFarlin, Bond Attorney Open Public Hearing 7:49 p.m. Speakers: Judy Bingham - Opposed Closed Public Hearing 7:51 p.m. Motion by White, Seconded by Orozco to continue to May 5, 2015 at 6:00 p.m. AYES: Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: Fox b. Refinancing Bonds for Community Facilities District (CFD) 93-1 -- Improvement Area 18 (Stetson) ACTION: Receive Staff Report and Hold a Public Hearing OPTIONS: City Council/Beaumont Financing Authority may: r Approve; rt Request additional information; or Abandon process. Staff report was given by George McFarlin, Bond Attomey City of Ssaumant Core Vahms: 'rraat everyone right; Keep a customer service focus; Effecd" Communication; Present opportunity; Operate like a great business; EllmFnate bureaucratic solutions; Embrace positive Change Open Public Hearing 8:03 p.m. No Speakers Closed Public Hearing 8:04 p.m. Motion by White, Seconded by Lara to continue to May 5, 2015 at 6:00 p.m. and add the matter of the Petition submitter! in 2014. AYES: Lara, Knight, Orozco, White NOES: None ABSTAIN: None ABSENT: Fox C. An Ordinance Repealing Section 9.38 of the Beaumont Municipal Code - Residency Requirements for Sex Registrants (Second Reading - By Title Only) Options: o Adopt the Ordinance at its second reading Modify and Adopt the Ordinance at its send reading 43 Continue the Ordinance 4 Deny the Ordinance Motion by White, Seconded by Lara to approve the Ordinance as presented. AYES: Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: Fox d. Warrant List for 7, 2015 (Continued from April `l, 2015) Options: e Approve the Warrant List Q Continue the Warrant List ® Deny the Warrant List Speakers: Judy Bingham - Opposed Motion by White, Seconded by Lara to approve as presented. AYES: Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: Fox e. Warrant List for April 21, 2015 Options: Approve the Warrant List Continue the Warrant List C Deny the Warrant List Speakers: Judy Bingham - Opposed Motion by Orozco, Seconded by White to approve as presented. AYES: Lara, Knight, Orozco, White NOES: None ABSTAIN: None ABSENT: Fox City of Beaumont Cone Vahm. Treat everyone right; Keep a customer service focus; Ef active Communkadon; Pwsent opportunity; Operaie hire a great business; Elfmfnete bureaucratic solutions; Emhrace positlw change f. Minutes of April 7, 2015 Options: Approve the Minutes as presented + Modify and Approve the Minutes Motion by White, Seconded by Orozco to approve the minutes of April 7, 2015 as presented. AYES: Lara, Knight, Orozco, White ABSTAIN: None NOES: Mone ABSENT: Fox G. 4411nutes fe. the Special Meef n2 of April 7, 2015 Options: F Approve the Minutes as presented o Modify and Approve the Minutes Motion by Lara, Seconded by White to approve the Special Meeting of April 7, 2015 as presented. AYES: Lara, Knight, O.ozco, White ABSTAIN: None NOES: done ABSENT: Fox h. minutes for tae 35�edsi Mesting, of April 14. 2015 Options: Approve the minutes as presented Modify and Approve the Minutes Motion by Crozco, Seconded by Lara to approve the minutes of the Special Meeting of April 14, 2015 as presented. AYES: Lara, Knight, Orozco, White NOES: None ABSTAIN: None ABSENT: Fox i. Eleciee. or Appointed OffWal 1 raveE Expensa and Rsinnbursw ns7-2 Pc3icy, (cont!nued frcrn W-117,2015) Option: 9 Approve the proposed Policy Approve the proposed Policy with modifications Continue the proposed policy + Deny the proposed Policy Motion by White, Seconded by Lara to approve the Elected or Appointed Official Travel Expense and Reimbursement Policy with a change to 30 business days to submit reimbursement requests. AYES: Lara, Knight, Orozco, White NOES: None ABSTAIN: None ABSENT: Fox City of Beemnont Cue Values: Treat everyone right; Keep a customer service (acus; EfFeetive Communication; Present opportunity; operate ftke a great business; Elimincte bureaucratic soluftns; Embrace positive change PUBLIC WORKS: j. Operations and Maintenance Services at the Wastewater Treatment Facility (Continued from April 7, 2015) Action: Receive Staff Report Options: o Approve the proposed RFP Approve the proposed RFP with modifications Continue the proposed RFP Deny the proposed RFP Staff report was given by Kyle Warsinski, Development Services Director Speakers: Judy Bingham — Opposed Dr. Blair Bail Motion by Orozoo, Seconded by White to approve the proposed RFP as presented. AYES: Lara, Knighi, O-ozco, White ABSTAIN: none NOES: None ABSENT: L=ox k. Maximum Sonefit Annual Repor (Continued from Aprii 7, U iz Action: Receive Staff Report Options: Receive and File Staff report was given by Kyle Warsinski, Development Services Director Speakers: Judy Bingham — Opposed Dr. Blair Ball Motion by Orozco, Seconded by White to receive and file as presented. AYES: Lara, Knight, Orozco, White NOES: None ABSTAIN: Norte ABSENT: Fox Agreement to Provide Fsanzinclal Sec r'"Ity frac Drainage Improvements — North of Oak Valle Parkvfaj? — E:assn Outlet — '�'ra� 35307, TvurnarneY Hulls 3 - Pardee Homes (FUe # 2029) Action: Receive Staff Report Options: 0 Approve the Proposed Agreement as presented 41 Modify and Approve the Proposed ,agreement 0 Continue the Proposed Agreement Deny the Proposed Agreement Motion by Orozco, Seconded by Lara to approve as presented. AYES: Lara, Knight, Orozco, White NOES: None ABSTAIN: None ABSENT: Fox City of Beaumont Cors 'values: Treat everyone right, keep a customer service Locus; Eifecffve Communication; Present oppo tun1W, operate byre a great business: Eliminate bureaucratic soled ns, Embrace positive change M. Agreement to Provide Financial Security for Street and Storm Drain Improvements Highland Springs Avenue — South of Breckenridge — Four Seasons - K. Hovnanian (File #2032) Action: Deceive Staff Report Options: Approve the Proposed Agreement as presented • Modify and Approve the Proposed Agreement 10 Continue the Proposed Agreement 0 Deny the Proposed Agreement Motion by Orozco, Seconded by Lara to approve as presented. AYES: Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: Fox Agreement to Provide Financial Security for Street Improvements -- Cherry Avenue North from Oak Valley Parkway to Cougar Way --- Sundance - Pardee Homes (File # 2420) Action: Receive Staff Report Options: ■ Approve the Proposed Agreement as presented • Modify and Approve the Proposed Agreement Continue the Proposed Agreement Deny the Proposed Agreement Motion by Orozco, Seconded by Lara to approve as presented. AYES: Lara, Knight, Orozco, White ABSTAIN: done NOES: None ABSENT: Fox o. Certificate of Acceptance of Landscape & Irrigation and Refund of Cash Bond for Tract 31521 and Trac -14'31521-2 — KB Home Coastai Inc. Action: Receive Staff Report Options: o Approve the Proposed Certificate of Acceptance and Authorize the City to Refund $1,920 of the cash bond 45 days after the recordation of the Certificate of Completion Modify and Approve the Proposed Certificate of Acceptance and Authorize the City to Refund $1,920 of the cash bond 45 days after the recordation of the Certificate of Completion • Continue the Proposed Certificate of Acceptance and Authorize the City to Refund $1,920 Deny the Proposed Certificate of Acceptance and Authorize the City to Refund $1,920 Staff report was given by Kyle Warsinski, Development Services Director Motion by White, Seconded by Orozco to approve as presented. AYES: Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: Fox My of 9eaumont Care Values_ Treat everyone right; Keep a customer service lacus; EffecUve Communication; Present opportunity; Operate like a great business; Eliminate bureaucratic sak t%ns; Embrace posfflm change P. Certificate of Acceptance Exoneration of Bond Tract 31462-14 and 15. Acceptance of Storm Drain Improvements and Exoneration of Bond # 5029656 - Off Palmer Avenge Between Devlin Drive and Crenshaw Street — Fairway Canyon — Argent Management (File #1500) Action: Receive Staff Report Options: • Approve the Proposed Certificate of Acceptance, release and exonerate the bond o Modify and Approve the Proposed Certificate of Acceptance, release and exonerate the bond Continue the Proposed Certificate of Acceptance, release and exonerate the bond Deny the Proposed Certificate of Acceptance, release and exonerate the bond Staff report was giver: by Kyle Warsinski, Development Services Director Motion by Lara, Seconded by White to approve as presented. AYES: Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: Fox atii"i7;WVar., for f rofc Osa f or 45filaft DIZM.Y"/a'.0 al S ufjy Action: receive Staff report Options: o Approve the Proposed RFP ® Modify and Approve the Proposed RA=P a Continue the item Deny the item Staff report was given by Kyle Warsinski, Development Services Director Judy Bingham — Opposed Dr. Blair Ball Motion by Orozco, Seconded by Lara to approve with authorization for staff to make non- substantive changes. AYES: Lara, Knight, Orozco ABSTAIN: None NOES: White ABSENT: Fox r. Req .iest for Rn,%posc; for Wastewater Treatment Plats Expaazici• Action: Receive Staff Report Options: O Approve the Proposed RFP 0 Modify and Approve the Proposed RFP Continue the iters a Deny the iters Staff report was given by Kyle Warsinski, Development Services Director Speakers: Kieran McKlernan -- Urban Logic Consultants Owner Judy Bingham - Opposed Motion by White, Seconded by Lara to continue to the May 19, 2095 with staff looking into the relationship between Land Metrics, Deepak Moorjani and the three potential qualified bidders, if any. City of Beaumont Core Vahms. Treat everyone right; Keep a customer service focus; Effective Communicatfan; Present opportunity; Operate Ma a greet business, Eliminate bureauerade solutions; Embrace posNve change AYES: Lara, Orozco, White ABSTAIN: None NOES: Knight ABSENT: Fox S. WORKSHOP: (currerMy scheduled for the 4th Monday of each month) X27,20 Budget May 25, 2015 — Holiday - No Meeting Special Meeting - April 28, 2015 — Closed Session 6:00 p.m. Budget Workshop - May 4, 2015 6:00 p.m. 9. POTENTIAL FUTURE ACTION ITEMS FOR b) Ordinance setting the City Clerk and City Treasurer Compensation c Ordinance — Landscape Standards Amendment (17,06) d Dissolution of PASIS Consensus from the Council to request that staff look at other City for comparisons and also look at advances for elected officials. Consensus to start bringing this ordinance forward. Planning will return with the key elements to the next meeting. Consensus to bring back the required resolutions for Dissolution of PASIS Adjournment of the City Council Meeting at 10:30 p.m. Respectfully Submitted, Office of the City Clerk City of Beaumont Core Vakres. Treat everyone right; Keep a customer servk e, focus; EtrecbW Commutdcatlon; Present opportuMty; operate Me a great business; Eliminate bureaucratic solutions; Embrace paskive change Minutes Special Meeting 554 E. 61" Street, Beaumont, California Thursday, April 23, 2015 4:00 p.m. fail W Cr yr: kiY3 p.m. Location: b6o E, e See:a: oi,.:i CA 22223 Roll Call: Mayor Knight, Mayor Pro Tam Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excus9d. Pledge of Allegiance: Mary Daniel — comments about staff P.nd contractors Judy Bingham — comments about staff and councii Nancy Hall - comments about staff and contractors a Pursuant to Government Code 54956.9(d)(2)— Antic,pated Litigation (one potential case) b. Personnel Matters — Consider the Appointment of Inted (i t City Attorney (Govt. Code 54957 (b)) No reportable action taRan on anticipated Litigation, item a. Council voted 410 to move forward with Interim City Attorney Services with Slovak, Baron, Empey, Murphy & Pinkney LLP and hold a special meeting on April 28, 2015 at 6:00 p.m. to consider that agreement. Comments made by John Pinkney. Adjournment of the City Council Special Meeting at 8:43 p.m. Respectfully Submitted, Office of the City Clerk City of Beaumont Core Values, Treat everyone right, Xaep a customer service *wus; Eifecd" Communication; Prresent opportunity, Operate lure a greak buslmms; Eliminate bureaucratic solutions; Embrace poXVjV& charrge Cali to Order: 6:00 p.m. Minutes Special Meeting Tuesday, April 28, 2015 6:00 p.m. Location: 650 E, a Streat, Beaumont CA 82223 Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excused. Pledge of Allegiance: PUBA iC C(3MM7r=CN T P2�` 10&&4 Judy Bingham - comments on public Records LIN Uremovic - staff comments Nancy Gail - staff comments John 7latic - staff comments ACTION iiTEMS a. Approval of Contract with Interim City Attorney - Slovak, Baron, Empey, Murphy & Pinkney LLP Option: D Approve the Proposed Agreement Approve the Proposed Agreement with modification Continue the Proposed Agreement 4 Deny the Proposed Agreement Speakers: John Pinkney - Applicant Judy Bingham Dr. Blair Ball - In Favor Motion by Lara, Seconded by White to approve the contract the contract for interim Attorney Services with Slovak, Baron, Empey, Murphy & Pinkney LLP as presented. AYES: Lara, Knight, Orozco, White ABSTAIN: Done NOES. None ABSENT: Fox '8SjM 6:21 p.m. a. Conference with Labor Negotiator -- Pursuant to Government Code Section 54957.6 City Negotiator b. Pursuant to Government Code 54956.9 (d)(1)- Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) Oak Tree Alternative Care vs. City of Beaumont RIC 1109687 (Appeal Filed) 3) Morgan/Luna vs. City of Beaumont RIC 1118540 (Judgment for City; Appeal filed) 4) City of Beaumont vs. WRCOG/RCTC - RIC 1211222 (Stayed) 5) Sontoski vs. City of Beaumont -.RIC 1217856 6) Hernandez vs. City of Beaumont, et.al. ED CV 13-00967DDP (DTBx) (Settlement Agreement Approved by Court, Dismissal Pending) City of seaurnont Cora Values: Treat everyone fight; Keep a customer service focus; Mective communication; Present opportunity; opera?e Hke s great business; Eftinete bureaucratic solutions, Embreca positive changQ 7) City of Beaumont vs. Beaumont Cherry Valley Water District RIC 1314072 (Settlement Pending) 8) Pedroza vs. City of Beaumont EDC1/ 13-01800JGB (DTBx) 9) Ellis vs. City of Beaumont RIC 1402938 10) Bingham vs. City of Beaumont RIC 1408807 11) Hupp vs. City of Beaumont EDCV14-02560 C. Pursuant to Government Code 54956.9(d)(2)— Anticipated Litigation (one potential case) d. Personnel Matters — Evaluation of City Manager (Govt. Code 54957 (b)) Motion by White, Seconded by Lara to continue item "d" from closed session to the regular meeting of May 5, 2016 under closed session. AYES: Lara, Knight, Orozco, White ABSTAIN: None NOES: None ABSENT: Pox Motion by White to add termination of urban Logic Consultant Contract to the regular meeting of May 5, 2015. Motion fails due to Tack of a ewcond Announcement by Mr. Pinkney that no reportable action was taken in closed session. Adjournment of the City Council Special Meeting at 11:27 p.m. Respectfully submitted, Office of the City Clerk City of Beaumont Core Values. Treat everyone night; Keep a customer service focus; EflEctive Communlcadw; Present opportunity; Operate like a great business; Eliminate bumaucraft solutions; Embrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. a Street, Beaumont, California Monday, May 4, 2015 Special Meeting (6:00 p.m.) Special 04ttedn Specie ee:ing o begin a'�L 0:00p.m. Place: Beaumont Civic Center Roil Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member Whitewere present. Council Member Fox was excused. Pledge of Allegiance: Elizabeth Urtiaga Adjustments to Agenda: alone Mone 2. PUBLIC t 0MMEN7 PERIOD: a. Judy Bingham — Union Bank Statements b. Dr. Avi Greene — Move to Amend C. David Castaldo — Concerts in the Park d. John Dyson — Urban Logic Consultants 3. ACTiOs ITEMS: �- �. a. Ap�ac�4��v�aent o�� br�ra to a Permanent City C�Qmmit~ee Op'Jons: Approve the creation of a perrnanent Clty Finance Committee and appoint members or Lake applications Do not approve the creation of a permanent City Finance Committee 0 Approve an Ad -Hoc Finance Committee to address the interview and recommendation of neve City Auditors It Continue this item to a future meeting Motion by White, Seconded by Lara to Approve an Ad -Hoc Finance Committee to address the intervilew and make recommendation to the council on how to go forward with the public finance committee. AYES: Lara, Knight, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None City of Beaumont Core Valves: Treat everyone frghf; Keop a customer service focus; Effeative Gonmunla tion; Present opportunity; Operage like a great ,business; Eliminate bureaucratic solutions; Embrace pasNve change 4. WORKSHOP: a) 201512tr16 Budget Speakers: Libi Uremovic Next Budget Workshop will be on May 18, 2015 at 6:00 p.m. Adjournment of the City Council Meeting at 8:10 p.m. Respectfully Submitted, Office of the City Clerk City of Beaumont Corte Values. Treat everyone right, Keep a customer service focus; Efibcdve Communication; Present opportunity; Operate lift a great business; Eliminate bumaucratic solutions; Embrace, positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6t' Street, Beaumont, California Tuesday, May 5, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) REGULAR SESSION Regular ession to begin at 6:00p.m. Place. Beaumont Civic Center Roli Cali: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excused. Pledge of Allegiance: Nancy Carroll Invocation: Jerry Westholder Adjustments to Agenda: I. PRESENTATIONS/RECOGNITIONS a. Proclamation - Peace Wicer Memorial Day b. Proclamation - Public Service Recognition Week 2. PUBLIC COMMENT PERIOD: a. Frank Meneses - CFD 93-1 b. Anita Worthen - Veteran's Job Fair C. Judy Bingham - Public Trust d. Daryl Terrell - Our community e. Roger Berg - Comments on Bingham Wholesale Nursery f. Llbi Uremovic - Budget, houses, water, audit g. Frank Valasquez - Comments about the Police Chief h. John Dyson - Budget Workshop i. Nancy Hall - Comments about Roger Berg j. Barbara Brown — Comment about Roger Berg Adjourned to Closed Session 6:40 p.m. a. Pursuant to Government Code 54956.9(d)(2)- Anticipated Litigation (one potential case) Reconvened at 7:30 p.m. No reportable action taken in closed session. 3. COUNCIL REPORTS jThisisthapordon of Me agenda wirer the Giy Council will present updates on dly actions Taken, commWee assignments, and training and travel) a) Fox- Excused b) Knight - LEAC Awards G) Lara -Relay for Life d) Orozco - Grey Water Presentation, Relay for Life, Budget Review Committee, RCA update e) White - None CHy of Beaumont Cam Vakres: Treat everyone right; Keep a customer service f wus; MON@ Communlcaftfi, Present opportunity; Operate Me a great business, E ninate bureaucratic solutions; Embrace positive change 4. CITY TREASURER REPORTS lbMonthly Financia p ate Information on Warrants G) Audit Update d) Open Gov Warrants Signed MGO Phase 1 received today • Check Signatures have been changed Monthly Summary Reports • Budget Email Group has been set up for the public a Financial Committee 4 Open Gov Speakers: Judy Bingham - RFP for Audit 5. CITY CLERK REPORTS a Public Records Request Update b Online Documents Speakers: Judy Bingham - Public Records Request 6. CITY ATTORNEY ,REPORTS Update on items working on, on behalf of the city 7. CITY MANAGER REPORTS a. Community Information and Local Project Update 1) Streets/Facilities 2) RFP's Status 3) Economic Development /Legislative Update 4) Public Safety Update 5) Beaumont Chamber of Commerce Report b. Calendar of Events 1) May 4, 2015 - Sign-up for Swim Lesson opens - CRC 2) May 7, 2015 -- Cherries Jubilee - B p.m. - 8 p.m. - Civic Center 3) May 16' 2015 - Breezin through Beaumont - Civic Center 4) May 16, 2015 - Miss Beaumont Queen's Pageant- CRC 5) May 21, 2015 — State of the City 6) May 25, 2015 — Memorial Day — City Offices and CRC Closed 7) May 25, 2015 — Memorial Day Ceremony —11 a.m. Civic Center 8) May 30, 2015 - Cherry Festival Car Show —10 a.m. — 2 p.m. Stewart Park 9) June S, 2015 - Beaumont Municipal Pool opens for summer swim 10) tat Wednesday of each Month — Beaumont Care Awareness Team 11) Community Outlook C. Report on Public Comments and Information Consensus to put the "Move to Amend" on a future agenda for consideration. City of Beaumont Cora Values: Treat everyone right, Keep a customer service focus; Effectnia Communication; Present oppartunity; operate like a great business; Eliminate bureaucratic satudow,, Embrace posife change S. ACTION iITEIVIS1PUBLit; HEARI'NGIREQUESTS a. Consent Calendar (Items on the consent calendar are taken as one action item unless an item is pulled for further discussion mere or at the end of action items) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary 2 Approval of the Minutes of April 21, 2015 3 Approval of the Minutes of April 23, 2015 4 Approval of the Minutes of April 28, 2015 5 Ratification of Warrants of May 5, 2015 6) Approval of Agreement to Provide Financial Security for improvements -Street Scene Landscaping 31482-7 and -8, Fuel Modification Zone 31462-8 and PM 32776, Parcel 9 (PA5 Park) file #2843 SDC Fairway Canyon, LLC 7) Approval to Extend Tolling Agreement — Sunny Cal and Calimesa Options: 1) Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. White requested that the Mayor pull items 2 and 7 for further discussion Orozco requested that item 5 be pulled for further discussion Motion by White, Seconded by Lara to approve items 1, 3, 4, and 6 of the consent calendar as presented. AYES: Lara, Knight, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None Motion by White, Seconded by Orozco to continue the Minutes of April 21, 2415 (Item 8.a.2) to this: regular meeting of May 19, with direction to staff to review the audio for the vote on item r. AYES: Lara, Knight, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None Speaker. LIN Uremovic -- Item 8.a.5 Motion by White, Seconded by Orozco to approve the warrants (Item 8.a.5) as presented. AYES: Lara, Knight, Orozoo, White NOES: None ABSENT: Fox ABSTAIN: None John Pinkney, interim City Attorney, provided a staff' report on item 8.a.7 Council Member White recused himself and left the Council Chambers due to proximity in the project parcel(s) and personal property. Motion by Lara, Seconded by Orozco to approve to Extend the Tolling Agreement with Sunny Cal and Calimesa as presented. Speakers: Nancy Carroll AYES: Lara, Knight, Orozco NOES: None Council Member White returned to the dais ABSENT: Fox, White ABSTAIN: None City of Beaumont Core Values: Treat everyone right; Keeyp a customer service focus, Nffecthm Communka don; Present opportunity; Operate litre a great business; E ninate bureaucratic sokidons; Ernbrace positive change ADMINISTRATIVE: b. Refinancing Bonds for Community Facilities District (CFD) 93-1 — Improvement Area 16 (Nyland homes — Oak Valley) — Continued from April 21, 2015 ACTON: Receive Staff Deport CF't1U'gS: City Council/Beaumont Financing Authority may: • Approve; • Modify; or Abandon process. Staff report was given by Alan Kapanicas, City Manager and George MCFarlin, Bond Attorney Motion by White to approve only the reduction in interest. Libi .7removic - Opposed Motion by Whits to approve only the reduuctior in irtarest rate. No Second Motion by Orozco, Seconded by Lara to Approve Refinancing Bonds for Community Facilities District 93-1 — Improvement Area 16 with modifications as follows: •, Rodd Gunn & Associates provide a breakdown of the cost of issuance before issuance of the bond and "hen once the bonds have been issued, direct staff to come back w#th proposed uses for the bond proceeds for the facilities. AYES: Lara, Knight, Orozco NOES: White ABSENT: Fox ABSTAIN: None Council Member White recused himself and left the Council Chambers due to proximity in the project parcel(s) and personal property. a. Refinancing Bonds f,r Comfru;:it1 Dlstriat (CFO) 93-1 — lmurovement Area 76 (Stetson) Continued);—o n April %1, 26,41S and consideration of hc;meowners Petition ACTION: Receive Staff Report OPTIONS: City Council/Beaumont Finanoing Authority may: Approve; Modify; or Abandon process. Staff report was given by Alan Kapanicas, City Manager and George McFarlin, Bond Attorney Motion by Orozco, Seconded by Lara to Approve Refinancing Bonds for Community Facilities District Improvement Area fib with modifications as follows: Rodd Gunn & Asso. provide a breakdown of cost of issuance and also once the bond has been issued direct the staff to come back with a plan in terms of the facilities that would be funded AYES: Lara, Knight, Orozco ABSENT: Fox, White NOES: None ABSTAIN: None Council Member White returned to the dais City of Beaumont Core Values: Treat everyone right; Keep a customer service Focus; Effective Communication; Present opportunity; Operate like a great business; Sftinate bureaucratic so:udws; Embrace positive change d. Continue the Public Hearing to Form Community Fat;dIties District 93-1 — Improvement Areas BE, BF, 17D to the regular meeting of May 19, 2015 at 6:00 p.m. Actions: Take Testimony Give !direction Motion by White, Seconded by Lara to continue to the regular meeting of May 19, 2015. AYES: Lara, Knight, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None +E. Appointment to th-, Beaumont Board of Administrath.fe +kcparis Actions: Review Applications Option: Make Appointment to fill the Vacancies; terms to end December 2016 Staff report was given by Alan Kepanicas, City Manager and Shelby Hanvey, Administrative Services Manager. Motion by White, Seconded by Lara to approve the applications from Ron Rader and John Halliwill. AYES: Lara, Knight, Orozco, White ABSENT: Fox NOES: alone ABSTAIN: Ione f. Asquzst fir Sponaarshar:-Zan Gcc -g E o Pazs Sumsnit 2015 Actions: o Receive staff report. Option; The City Council of the City of Beaumont may: * Approve sponsorship of the San Gorgonio !Pass Summit at any level detailed in the staff report; or Deny the request for sponsorship of the San Gorgonio Pass Summit, individual Council members and other elected /appointed officials may still request to attend this event as individuals and submit for reimbursement of individual attendance fees with the consent of the majority of the City Council. Motion by White to approve allow all elected officials to attend at the $501$65 rate. No second. Motion by Orozco, Seconded by Lara to deny the request for sponsorsl9p but approve elected and appointed officials to attend per the Travel Policy, AYES. Lara, Knight, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None 9. WORKSHOP: (currently scheiiuled for the 4th Monday of each month) May 4, 2015 — Budget Ma25, 2015 — Holiday - No Meeting Add a Budget Workshop on May 18, 2015 10. (POTENTIAL FUTURE ACTION ITEMS /FOR COUNCIL CONSENSUS a urainance — Lanascape �tanaarc b Counciimember requests C) Consent items on future agendas Consensus to move forward with the Landscape Standards Amendment Consensus to seek proposals for financial advisor services in the issuance of bonds on CFI's My of Beaumont Core Values: 'Treat everyone right; XoW a customer service focus; Effedive communication; Present apporiunily; Operete Uke a Wvat business; Eliminate bureaucratic soludPons; Embrace ,vosltive change Consensus to ask Bank of Hemet for confirmation of Bank Accounts for the City of Beaumont White made a motion to add the ULC Contract to the May 19, 2014 agenda for review and discuss the future of the contract with the City of Beaumont. Orozoo made a motion to amend the motion by White to place on a future agenda for discussion only. Motion seconded by Knight. Roll Call: AYES: Orozco, Knight ABSENT: Fox NOES: Lara, White ABSTAIN: None Original motion is ioack on the table for consideration. White made a motion to add the ULC Contract to the May 19, 2014 agenda for review and discuss the future of the contract(s) with the City of Beaumont. Motion seconded by Lara Roll Call: AYES: Lara, Knight, White ABSENT: Fox NOES: Orozco ABSTAIN: None No requests to speak on closed session Adjourned to closed session 11. CLOSED SESSION a. Conference with tabor Megotiator— Pursuant to Government Code Section 54957.6 City Designated Representative City Manager Alan Kapanicas or his designee. Employee Organization: el Beaumont Managers Police Officers Association Police Sergeants ® Professionalfrechnical Police Safety Support: Services • General Unit SEW Local 721 Customer Service Coordinators b. Pursuant to Government Code 54956.9 (d)(1)— Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) C. Pursuant to Government Code 54956.9(d)(2)- Anticipated Litigation (two potential cases) d. Personnei Matters — Evaluation of City Manager (Govt. Code 54957 (b)) No reportable action was taken in closed session Adjournment of the City Council Meeting ar 3:15 a.m. Respectfully Submitted, Office of the City Clerk City of Beaumont Can Haloes: Treat everyone dght, Jeep a customer servkse focus; Lfreebfve Communication; Present opportunity; Operate like a great business; Eliminate bureaucratic schMons; Embrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6th Street, Beaumont, California Monday, May 18, 2015 Special Meeting (6:00 p.m.) Sternal Meeting Special Meeting began at 6:04p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Wayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excused. Pledge of Allegiance: Frank Coe Adjustments to Agenda: None 1. .0RESEKTATi0NS/REC0GNIT1aNa: done 2. �UELIC'; COMMENT PERiODo a) Judy Bingham - b) Libi Uremovic — Bank Statements c) Avi Greene — Move to Amend Council Member White left the dais at 7:03 p.m. 3. WORKSHOP: a) 2015/2016 Budget 1) Community Services Department 2) Police Department City Council received a presentation for Community Services No action was taken Adjournment of the City Council Meeting at 8:20 p.m. Respectfully Submitted, Office of the City Clerk MY of Beaumont Core Vaheas: Treat everyone right; Keep a customer service incus; Eflscdve Communication; Present opportunity; Operate like a great business; Effminate bureaucratic solutions, Embrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6t' Street, Beaumont, California Tuesday, May 19, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) REGULAR SESSION egular Sessionbegan at 6:03p.m. Place: Beaumont Civic Center Roll Call. Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox excused. Pledge of Allegiance: Girls Scout Troop 2021 Invocation: AI Christensen Adjustments to Agenda: o Pull item 8.f from the agenda to return at a future date • Move items 8.1, h, and n to be heard directly after the City Attorney Reports I. PRESENTATIONSIRECOGNITIONS - None 2. PUBLIC COMMENT PERIOD: O Judy Bingham — Comments about staff v, Libi Uremovic — State Controller Roger Berg — WWTP • Avi Greene — Move to Amend ® Martin Bright — Breezin thru Beaumont • Ron Roy — Potrero • John Dyson — Bonds • John Swain — Police Officer Standards & Training • James Walling — Positive community • Ed Wright — Budget Steve Mehlman - WRCOG 3. COUNCIL REPORTS Mis is the portion of the agenda where the Cly Council will present updates on CI& actions taken, commitlge asaAemWM and training and travel) a) Fox - Excused b) Knight — Miss Beaumont Pageant, San Gorgonio Pass Summit, 50t' Anniversary German American Club C) Lara - None d) Orozco - None e) White - None 4. CITY CLERK REPORTS a Public Records Request Update b) Online Documents 5. CITY TREASURER mEPORTS a Monthly Financial p ate b Information on Warrants c Internal Controls Review Ad -Hoc Committee Update d) Open Gov 4 Warrant List • MGO Update Draft Review — 2 questions received Budget questions ■ Internal Controls Review Ad Hoc Committee update — next meeting 6!1f15 6. CITY ATTORNEY REPORTS a Council Policies for Meetings • Consensus was given to place the ordinance on a future agenda for consideration 8.1. interim City Engineer Actions: Receive Staff report Options: Select a firm to provide this service based on the proposals. Continue the item for additional discussion. Staff report was given by Kyle Warsinski, Development Services Director Speakers: Lib! Uremovic Mike Myers — HR Green representative Consensus to Place on the Agenda for dune 2, 2015 Motion by White to continue to see if Muni -Temp can provide an Interim City Engineer. No Second. Motion by Orozco, Seconded by Lara enter into a contract with HR Green as the Interim City Engineer, with the understanding that the new contract will end all existing contract work that they are doing. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None 8.h. Draft Analysis of City Funds by Macias Gini and O'Connell Actions: Receive Analysis of City Funds Report (Phase 1) Options: Approve Analysis of City Funds Report • Deny Analysis of City Funds Report a Continue Discussion of Analysis of City Funds Report Staff Report was given by Nancy Carroll, City Treasurer Speakers: Libi Uremovic — Opposed Ron Roy — Neutral Motion by White, Seconded by Orozco to approve with modifications with the understanding that those modifications will come back to council for review but no further action. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None 8.n. Review of Contract: Urban Logic Consultant Action: Review the information provided requested by City Council. Options: All Items to be considered: Continuance or cancellation on Agreement • Continuance or cancellation of current (in the process) Individual Task Orders • Approval of two new Task Orders or Request quotes from others o Plan Check and Inspection Services o Maximum Benefit Compliance Services Staff Report was given by Kyle Warsinski, Development Services Director Speakers: Kieran McKieman --- ULC Owner Jundy Bingham — Opposed Diane Gonzales — Neutral Libi Uremovic — Opposed John Dyson Ron Roy — Opposed Nancy Gall — Opposed Michael Heishman — Neutral Dr. Blair Sall — opposed Steve Melman Motion by White that Mr. McKiernan sit down with the public works department, when its necessary for the City Attorney to get involved, put together a list of all the projects that you are working on, review that list and determine which projects need to go forward with Urban Logic and which projects would not harm the City too much to send out to RFP and so I'll make a more concise motion. My motion is that Kieran McKiernan sit down with public works or Kyle and put together a list of projects and make a determination on which projects should go out to RFP and then we can move forward with our RFP process in place with whatever our new city engineer we have. So that my motion. Council Member Lara: Can I add to that motion? Vdifh that motion, I guess you would continue to work on projects that you, for example, the plan checks. I think those are critical to our constituents because of the money that they have invested and the time. So you would continue white you're working with Kyle, continue working with those projects that are necessary, White: Yes. I meant to include that. Council Member Lara made the second with the modifications. Mayor: Did you get that at all? We need to repeat that Okay. Whine: Do you want me to repeat that? I moved that we instruct staff to meet with Mr. McKiernan to come up with a list of ongoing projects and determine which projects are critical and which one can go back out to RFP and bring that list back to Council for us to review and act upon and continue, the plan checks, I think falls under the category of critical at this point. McKiernan: Plan Check, inspections, and Max Benefit White: if you and Kyle believe those are critical then I think we will take your advice on those things. McKiernan: Max Benefit, if you're not in compliance, you are putting the City... (inaudible. Council member speaking at the same time) White: Sure. And I am just looking for a review coming with a list McKlernan: (Inaudible) White; 'shank you Harvey: That's fine. I will go hack listen to the audio. Mayo.: We have a second by Mr. Lara. I am not going to try io repeat that. Oruzem Let me get clarification. A list will come back to us with major projects that McKieman is invoived in, and then they will come rack to us and we will make that determination. Warsinaki: Assuming the motion and second passes, the vote would be: • Identify ongoing projects Separate the two into what ongoing projects are critical to continue and which ones will be going out to RFP and hopefully we will even be able to identify the prioritization of which ones need to go to RFI' first verses the ones that may be able to wait a little bit because we probably couldn't do all of them at the same time, but we will try to prioritize the list for you and bring back for review. White: That sounds good Hanvey: We have a motion by Write, Second by Lara, and if you ars agree, I am going to go with what kyle just repeated in the minutes. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: bone ABSTAIN: None b. a''�blic �ioarinq to Form Community Faciiitles Distri ! 4-nprovement Arias 82" 8F, 17�1 (continued from May 5, 2015 at 6:00 p.m.) Actions: Receive Staff Report; Hold a Public Hearing; Adopt the Resolution calling for the Election, Hold the Property Owner Election; Adopt the Resolutions to Certify the Election; and approve the 1*t reading of the Ordinance(s) Options: City Council/Beaumont Financing Authority will convene a Public Hearing and nay: • Approve; • Modify; * Deny; or Continue Open !Public Hearing at 90:40 p.m. Speakers: Nancy Gall: opposed Libi Uremovic —opposed Closed Public hearing at 0.43 p.m. Mike Taylor — Property Owner Motion by White, Seconded by Lara to adopt Resolution Nos. 2015-23, 2015-24, 2015-26, 2015- 27, 2015-29, 2015-30 as presented. AYES: Knight, Lara, Orozco ABSENT: Fox WOES: White ABSTAIN: None Ballots were opened: Improvement Area 17D 65 yes/0 no Improvement Area 8F 81 yes/ 0 no Improvement Area 8E 108 yes/ 0 no Motion by White, Seconded by Lara to adopt Resolution No. 2015-25, 2015-28, and 2015-31 as presented. AYES: Knight, Lara, Orozco NOES: White ABSENT: Fox ABSTAIN: None Motion by Lara, Seconded by Orozco to approve the 1 °t reading of the Ordinances), by title only, as presented. AYES: Knight, Lara, Orozco ABSENT: Fox NOES: White ABSTAIN: none G. CQf131dC=;C 1 zc: Re&�Uz Akiufi and Wysocki as City Special Counsel for Bond Fl-auncing on CMUI: 3-1 i-+irea 13 Actions: Receive Staff Report Options: City Council/Beaumont Financing Authority may: Approve Modify Deny; or Continue Speakers: Nancy Gall - opposed Libi Uremovic — opposed Dr. Blair Ball - opposed Motion by White, Seconded by Orozco to approve retaining Akiufi and Wysocki as City Special Counsel for Bond Financing on CFD 93-1 Improvement Area 16 as presented. AYES: Knight, Lara, Orozco, White NOES: None ABSENT: Fox ABSTAIN: None Council Member White recused himself due to property ownership in Improvement Area 18. Council Member White left the room. d. Consideration to Retain Aklufi and Wysocki s4i City Special Counsel for Bond i Inancing on CFD 23-1 Improvement Area IS Actions: Receive Staff Report Options: City Council/Beaumont Financing Authority may: Approve ® Modify • Deny; or Continue Motion by Orozco, Seconded b Lara to approve retaining Aklufi and Wysocki as City Special Counsel for Bond Financing on by 93-1 Improvement Area 18 as presented. AYES: Knight, Lare, Orozco NOES: None ABSENT: Fox, White ABSTAIN: None Council Member White returned to the dais. I. Approval of Weed Abatement and Property Abatement Contractors Actions Receive the Staff Report and Hold a Public Hearing Options *� Approve contracts for weed and property abatement from the list of submitted contractors; Modify and Approve or subject to modified conditions of approval with the findings stated herein, contracts for weed and property abatement from the list of submitted contractors; Continue contracts for weed and property abatement from the list of submitted contractors; or, Deny contracts for weed and property abatement from the list of submitted contractors Staff report was given by Marcedes McFayder: Open Public Heating 11:20 p.m. No Speakers Closed Public Hearing 11:20 p.m. Motion by Orozco, Seconded by Lara to Approve contracts for weed and property abatement from the list of submitted contractors. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None a. Beaumont Charnber of Cornmerce Marketing Opportunity -City daps Actions: Receive Staff Report Options: Approve advertising in the Official City of Beaumont maps distributed by the Beaumont Chamber of commerce at any of the levels described on the attached rate sheet; or Deny advertising in the Official City of Beaumont maps distributed by the Beaumont Chamber of Commerce. Nancy Gall - opposed Motion by White, Seconded by Lara to deny advertising in the Official City of Beaumont maps distributed by the Beaumont Chamber of Commerce. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None ff. Request for Re ccgnidon i3y SEW, Local 721 as Exclusive Collective Bargaining Representative of the Community Service Coordinators (CSC) Actions. Receive the staff report Options: Accept the request for recognition and gather the information necessary from Local 721 to evaluate the request Delay acceptance of the request and instead begin discussions regarding the request for recognition with Wendy Thomas, Regional Vice President of SEIU, Local 721, and gather the information necessary from Local 721 to evaluate the request Deny the request for recognition This item was pulled for a future meeting. 8.a.4 - Consent item - Minutes of May 5, 2015 Motion by White, Seconded by Orozco to continue to the next regular meeting. AYES: Knight, Lara, Orozco, White NOES: None ABSENT: Fox ABSTAIN: None 8. A%"s'10N iTEWSUPUBLIC HIAA°RINGI'REOUESTS a. Col osp;a Vr alendar (items on the consent calendar area taken as one action Item unless an item Is pulled for Further discusalon here or at the encs of action Item ro) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary 2) Approval of Minutes of April 21, 2015 (Continued from May 5, 2015) 3) Approval of the Minutes of May 4, 2015 4 Approval of the Minutes of May 5, 2015 5 Ratification of Warrants of May 19, 2015 8 Approval of Transfer of Surplus Police Equipment to the City of Banning Police Department 7) Approval of Surplus Police equipment to the City of Banning Stagecoach Days Rodeo Committee 8) Approval of Agreement to Provide Financial Security for Street[Drainage, and Sewer Improvements - Fairway Canyon, 31462-8, SDC Fairway Canyon, LLC (File #2037, 2036 and 1689-A) 9) Approval of Agreement to Provide Financial Security for Street Improvements - Tract 31462-7, Woodside 05S, LP (File #2038, 2039, and 2040) Options: 1) Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Motion by White, Seconded Lara to approve the consent calendar with the exclusion of item 8.a.4 which has been continued. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None Motion by White to continue items B.j, 8_k, 8.m j. Request for Proposal for Wastewater Treatment Plant Expansion k. Ratification of Emergency Purchase - WWTP Secondary Clarifiers - SCADA PLC Control Panel M. Approval of Notice of Completion of Storm Drain Improvements and reduction to Maintenance Bond # 5029656 for Tract 31462-14 & 15, Off Palmer Avenue between Devlin Drive and Crenshaw Street - Fairway Canyon - Argent Management (File #1500) TREASURER g. RFP for Auditing firm for the City's Financial Statements Actions: Receive Staff Report Options: Assign responsibility to the Internal Controls Review Ad Hoc Audit Committee or designee, and either 1) Accept receive RFP's for review and follow up actions; or 2) Extend deadline and request RFP be re -distribute No public comments Motion by White, Seconded by Lara to approve as presented. AYES: !(right, Lara, Orozco, White ABSENT: Fox NOES: none ABSTAIN: None 9, WORKSHOP: (currently scheduled for thee Monday of each month) May 25, 2015 - Holiday - No Meeting June 8, 2015 - Budget Workshop June 22, 2015 - Budget Workshop 10. a) L:ounciimemoer requests b) Direction for Future Consent Calendar Items Public Comments on closed session: Libi Uremovic — Item 1 i .d Adjourned to Closed Session at 11:35 p.m. u . CLOSED SESSION a. Conference with Labor Negotiator - Pursuant to Government Code Section 54957.6 City Designated Representative City Manager Alan Kapanicas or his designee. Employee Organization: 4 Beaumont managers Police Managers • Police Officers Association Police Sergeants Profess ionallTechnical Police Safety Support Services * General Unit SEIU Local 721 * Customer Service Coordinators b. Pursuant to Government Code 54956.9 (d)(1)- Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) Conference with legal oounsel--existing litigation (Govt Code Section 54956.9(d)(1)). (Hernandez v. City of Beaumont: Regarding third party complaint filed by City against Plexon AG, et al.): including discussion regarding retention of legal counsel pursuant to Govt Code Section 54957(b)(1). C. Pursuant to Government Code 54956.9(4)(2)- Anticipated Litigation (two potential cases) d. Personnel Matters - Evaluation of City Manager (Govt_ Code 54957 (b)) ^ouncli tcdy9ov''_'1od ri'c, C�oz,,o, aase;nn at 11:35 por.. Councl" reconverjefi µ operi session on May 20, 2015 at 3:16 a.m. After closed session the council went back into open session and reported the following: As to Agenda Item 11: Closed Session a. Conference with Labor Negotiator— Pursuant to Government Code Section 54957.6 City Designated Representative City Manager Alan Kapanicas or his designee. Employee Organization: 0 Beaumont Managers Police Managers o Police Officers Association • Police Sergeants ProfessionaVrechnical Police Safety Support Services General Unit SEtU Local 721 Customer Service Coordinators No reportable Action b. Pursuant to Government Code 54956.9 (d)(1)-- Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) No veportable action 2) Conference with legal counsel --existing litigation (Govt Code Section 54956.9(d}(1)). (Hernandez v City of Beaumont: Regarding third party complaint filed by City against Piexon AG, et.al.): Including discussion regarding retention of legal counsel pursuant Govt Code Section 54957(b)(1): The action taken by the council was to retain the services of the law firm of Lewis Brisbole and AK vunningharn AYES: Lars, Knight, Orozco, White ABSENT: Fox NOES: Nome ABSTAIN: None C. Pursuant to Government Code Section 54956.9(d)(2)- Anticipated Litigation (two potential cases); No reportable seUor teikee, on wither ria-Vmr d. Personnel Matters -Evaluation of City Manager (Govt Code 54957(b)): The Council voted to Place a closed session Item on the agenda for a special meeting on May 29, 2015 at Spm at City Council Chambers pursuant to Government Code Section 54957(b) to evaluate the City Manager's performance and consider the potential discipline and/or dismissalfremoval of the City Manager and to give direction to the City attorney to prepare and 2Iva written notice to the Clty Manager. The motion by White, seconded by Lara. The votes were as follows: AYES: Lara, Knight, Orozco, White NOES: Mono ABSENT: Fox ABSTAIN: None Adjournment of the City Council Meeting at 3;15 a.m. on May 20, 2015 Respectfully Submitted, Office of the City Clerk Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6t' Street, Beaumont, California Friday, May 29, 2015 Special Session (5:00 p.m.) Special SESSION Special session to begin at 5:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White where present. Pledge of Allegiance: Elizabeth Gibbs-Urtiaga Adjustments to Agenda: None 1. PRESENTATIONS/RECOGNITIONS: none Update from the City Attorney on the closed session items from the Regular Meeting of May 19, 2015 as follows: Council reconvened to open session on May 20, 2015 at 3:15 a.m. After closed session the council went back into open session and reported the following: As to Agenda Item 11: Closed Session a. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6 City Designated Representative City Manager Alan Kapanicas or his designee. Employee Organization: • Beaumont Managers Police Managers 0 Police Officers association a Police Sergeants ® ProfessionalfTechnical G Police Safety Support Services e General Unit SEIU Local 721 C Customer Service Coordinators No reportable Action b. Pursuant to Government Code 54956.9 (d)(1)- Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) No reportable action City of Beaumont Core Values: Treat everyone right; Keep a customer service focus; Effsaive communication; Present oppo ftnityr; operate litre a groat business; Eliminate bureaucratic solutions; ,Embrace positive change 2) Conference with legal counsel—existing litigation (Govt Code Section 54956.9(dXl )). (Hernandez v City of Beaumont: Regarding third party complaint filed by City against Piexon AG, et.al.): Including discussion regarding retention of legal counsel pursuant Govt Code Section 54957(b)(1): The action taken by the council was to retain the services of the law firm of Lewis Brisbois and Art Cunningham AYES: Lara, Knight, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None C. Pursuant to Government Code Section 54956.9(d)(2)- Anticipated Litigation (two potential cases); No reportable action taken on either matter d. Personnel Matters -Evaluation of City Manager (Govt Code 54957(b)): The Council voted to Place a closed session item on the agenda for a special meeting on May 29, 2015 at 5pm at City Council Chambers pursuant to Government Cotte Section 54957(b) to evaluate the City Manager's performance and consider the potential discipline and/or dismissal/remov=al of the City Manager and to give direction to the City attorney to prepare and give written notice to the City Manager. The motion by White, seconded by Lara. The votes were as follows: ,AYES: Lara, Knight, Orozco, White ABSENT: Fox NOES: Norte ABSTAIN: None 2. PUBLIC COMMENT PERIOD: 9 Judy Bingham - Investigations 0. Avi Greene - Moved to Amend 0 Dave Castaldo - Management 0 Ron Rader -- Testimonial in favor of Alan Kapanicas as the City Manager Nancy Gall - New City Manager John Halliwill - Will item 4 take place On the advice of Legal Counsel Council Member Fox will recused himself due to a loan from 15 year ago and left the dais. Public Comments on Closed Session: Phyllis Williamson and Mary Jo Falcon - Support the City Manager David Castaido - Leave the current City Manager until a new one is hired Nancy Gall - City Manager and ULC are the problem Judy Bingham - Need to fire the City Manager * Cecil Garcia and Joey Walling - Support the City Manager Adjourned to closed session at 5:32 p.m. City of Beaumont Core Values: Treat everyone right, Keele a customer ""k* focus; offec&q Commu nkation; Present opportunity; Operaft like a grmt business; Effm►nate bureauomac solutions; Euebrww posltire change 3. CLOSED SESSION a. Pursuant to Government Code 54956.9(d)(2)- Anticipated Litigation (two potential cases) b. Personnel Matters -Evaluation of City Manager (Govt. Code 54957(b)): Evaluation of the City Manager's performance and consider the potential discipline and/or dismissaVremoval of the City Manager. Reconvened to regular session 6:40 p.m. City Council met in closed session Pursuant to Government Code 54956.9(4)(2)- Anticipated Litigation (two potential cases) - no action taken 3.b - Personnel Matters -Evaluation of City Manager (Govt. Code 54957(b)): Evaluation of the City Manager's performance and consider the potential discipline and/or dismissal/removal of the City Manager. Legal Counsel read a letter submitted by the Attorney of the City Manager In that letter the City Manager reluctantly proposed that he voluntarily be placed on administrative leave while issues are being resolved. Motion by Orozco, Seconded by Lara to accept the City Managers proposal to be placed on administrative leave effective immediately. AYES: Knight, Lara, Orozco, White NOES: None Absent: Fox Abstain: None Motion by Orozco, Seconded by Lara to place an item on the agenda of June 2, 2015 for appointing an Acting City Manager. AYES: Knight, Lara, Orozco, White Absent: Fox NOES: None Abstain: None Adjournment of the City Council Meeting at 6:45 p.m. Respectfully submitted, Office of the City Clerk C1W of Beaumont Core Values: Treat everyone right; Keep a customer service lacus; Effec4ve Communication; Present opportun ft, Operate h7w a great business; Eliminate bumaucradc sohodms; Fmbrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. fit' Street, Beaumont, California Tuesday, June 2, 2015 Regular Session (6:00 p.m.) Closed Session (following regular session) REGULAR, Bi:S 5Oil Regular Session to begin at 6:03p.m. Place: Beaumont Civic Center Roil Calf: Mayor Knight, Mayor Pro Tern Lara, Council Member Fox, Council Member Orozco, and Council member White were present. Pledge of Allegiance: Andy Zanforiin Invocation: CalFire Chaplain Adjustments to Agenda: • Add the appointment of the Acting City Manager to this agenda for consideration Motion by Orozco, Seconded by Lara to add the appointment of the Acting City Manager to this agenda for consideration because there is a need to take immediate action on this appointment which arose after the posting of this agenda. AYES: Fox, Knight, Lara, Orozco, White NOES: Mone ABSENT: None ABSTAIN: None Motion by Orozco, Seconded by Fox to appoint Elizabeth Gibbs-Urtiaga as the Acting City Manager. Open Public Comments: 6:10 p.m. David Castaldo — In Favor of Appointing Elizabeth Gibbs-Urtiaga Closed Public Comments: 5:12 p.m. AYES: Fox, Knight, Lala, Orozco, White NOES: None ABSENT: None ABSTAIN: None Adjustment to the agenda to request to move item 8.c to be considered at this time. Consensus to move item forward ac. Eagle Scout Candidate Andy Zan'forlin of Beaumont Troop 322 to replace grasz adjacent to the police facility with drought -tolerant landscaping as his Eagle Sco�y Leadership Project Actions: See options Options: • Approve and authorize Andy Zanforlin to submit pians to replace the grass adjacent to the police facility with drought -tolerant material as his Eagle Scout Leadership Project; o Do not approve and authorize Andy Zanfodin to submit plans to replace the grass adjacent to the police facility with drought -tolerant material as his Eagle Scout Leadership Project; M Direct staff to returr with alternatives Staff report was given by Frank Coe, Chief of Police Motion by Orozco, Seconded by Lara to Approve and authorize Andy Zanforlin to submit plans to replace the grass adjacent to the police facility with drought -tolerant material as his Eagle Scout Leadership Project AYES: Fox, Knight, Lara, Orozco, White NOES: None ABSENT: None ABSTAIN: None 8.b - Additional Adjustment to the agenda to continue Item 8.b Formation of Community Facilities District 93-1 — Improvement Areas BE, 8F, 17D to the Regular City Council Meeting of June 16, 2015. Motion by Orozco, Seconded by White to continue to the Regular meeting of June 16, 2015 at 6:00 P.M. Open Public Comments 6:20 p.m_ Speakers: Judy Bingham �- opposed Dr. Blair Ball Closed Public Comments 6:23 p.m. AYES: Fox, Knight, Lara, Orozco, White NOES: None ASSENT: None ABSTAIN: None: Motion by White, Seconded by Lara to add the Appointment of a Financial Advisor to this agenda for consideration. AYES: Fox, Knight, Lara, Orozco, White ABSENT: done NOES: None ABSTAIN: None Consideration of Hiring a Financial Advisor Motion by White, Seconded by Lara to authorize the Acting City manager to interview and hire a financial advisory, and enter into an agreement with the focus on the budget, within the $10,000 allowance. Open Public Comments 6:46 p.m. David Castaldo - feels Council should make the decision Roger Berg — feels the Acting City Manager should make the decision Close Public Comments 6:50 p.m. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None 8.1i Release of a Request for Proposal for Financia: Advisor Services ACTIONS: Receive and file the staff report OPTIONS: Authorize staff to release the proposed Bequest for Proposals (RFP) for financial advisor services as attached and accept proposals from qualified firms Authorize staff to release the proposed RFP for financial advisor services with modifications and accept proposals from qualified firms Deny the release of the proposed RFP for financial advisor services Staff Report given by Elizabeth Gibbs—Urtlaga, Acting City Manager Open Public Comments 7:04 p.m. Speakers: John Halliwill — Council should follow the policy that is in place Close Public comments 7.06 p.m. Motion by White, Seconded by Lara to Authorize staff to release the proposed Request for Proposals (RFP) for financial advisor services, accept proposals from qualified firms, and bring three of the qualified candidates back to City Council consideration. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None 1. PRESENTA T IONSIRECOGNITIONS a. OES Update 2. 7J8Lt�: CO-MMENT PERIOD: Annette Franco - SCE Grant Program Roger Berg - Comments about previous requested submMal regarding Bingham property John Dyson - Comments on CFD's .Judy Bingham - Comments about staff 3. COUNCIL REPORTS (This Is dw portion of the +,agenda where Me Cray Council will prasent updates on city actions taken, commifee assignmmtss, and gaining and travel) a. Fox - thank everyone for their support to him and his family b. Knight - Council plans to move forward in a positive manner and work together C. Lara - none d. Orozco - Update on Memorial Day Event and Public Safety Community, comments on rumors e. White - Update on Memorial Day Event 4. CITY CLERK REPORTS a. Update on PuBlic Records Speakers: Judy Bingham 5. CITY TREASURER REPORTS a. Update on arrants b. Update on MGO Reports C. Budget Update d. Internal Controls Review AD -Hoc Committee Update Speakers: Judy Bingham - Comments about Invoices 6. CITY ATTORNEY REPORTS a Council needs to appoint an Executive Director and Secretary of the Beaumont Financing Authority b) City Attorney attending Council Meeting with Lena Wade attending Planning Commission meetings and staff meetings c} Code Enforcement and Planning Meeting d) Working with the Acting City Manager to try to streamline some of the functions to keep costs down on a going forward bases e) Listed project SBEMP is currently working on f) Ordinance of the City of Beaumont Approving Amendments to the City of Beaumont Municipal Code Pertaining to the Procurement of Professional Services g) Ordinance of the City Council of the City of Beaumont, California Amending Section 2.04.040 of Chapter 2.04 of Title 2 of the Beaumont Municipal Code (Rosenberg's Rules of Order) 7. CITY MANAGER REPORTS a. Community Information and Local Project update 1) Streets/Facilities a) HR Green Contract and Actions to date b) Pavement Management Program (PMP) 2) Economic Development /Legislative Update 3) Public Safety Update 4) Beaumont Chamber of Commerce Report 5) Sales Tax Update b. Calendar of Events 1) June 4-7, 2015 Cherry Festival 2) June 8, 2015 - Beaumont Municipal Pool opens for summer swim 3) 13'Wednesday of each Month - Beaumont Care Awareness Team 4) Community Outlook C. report on Public Comments and Information 1 } Cost of Issuance - CFD 2 Kirkwood Ranch Project L. ACTION ITEMSIPUBLIC HEARINGIRE VESTS a. Consent Calendar (items on the consent calendar are taken as one action item unless an (tern is pulled for further discussion here or at the end of action items) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary 2 Approval of the Minutes of May 5, 2015 3 Approval of the Minutes of May 18, 2015 - Workshop 4 Ratification of Warrants of June 2, 2015 5) Adoption of a Resolution of the City Council of the City of Beaumont Amending Resolution 1978-15, Article 1, Paragraph N to Coincide with Government Code Section 3507.1(c) Options: 1) Approval of the Consent Calendar as presented, or 2) pull items for further discussion, approval, continuation, or denial. Council Member White requested that item 8.a.2 be pulled for further discussion Council Member Orozoo requested that item 8.a.4 be pulled for further discussion Council Member Fox stated that he would abstain from items 8.a.2 and 8.a.3 due to absence Motion by Dara, Seconded by White to approve items $.a.1 and 8.a.5 as presented. AYES: Fox, Knight, Lara, Orozoo, White ABSENT: None NOES: None ABSTAIN: None Motion by Lara, Seconded by White to approve items 8.a.3 be approved as presented. AYES: Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: Fox Motion by White, Seconded by Orozco to approve the Minutes of May 5, 2015 with amendment to items 8.b and 8.c to show that Rodd Gunn & Asso. is to provide a breakdown of cast of issuance before the issuance of bonds. Speaker: Lib! Uremovic - opposed AYES: Knight, Lara, Orozco, White ABSENT: None NOTES: None ABSTAIN: Fox d, "Move to Amend" Request for Support and Formal Adoption of Resolution ACTIONS 1 FUTURE ACTIONS: Receive staff report. OPTIONS: The City Council of the City of Beaumont may: Approve the attached resolution formally supporting the "Move to Amend" campaign, Deny the attached resolution formally supporting the "Move to Amend' campaign; or • Continue the attached resolution formally supporting the "Move to Amend" campaign; Staff, report was given by `Kelsey Gormley, Management Analyst Speakers: Carol Bouldin — in favor Monica Ohrberg — In Favor Avi Greene — In Favor Motion by Orozco to continue to the regular meeting of July 7, 2015 No second Motion by White, Seconded by Lara to ferry the attached resolution inrmaily supporting the "Move to Amend" campaign. AYES: Fox, Lara, White NOES: Orozco, Knight ABSENT: ABSTAIN: Mayor Knight recused herself due to family member writing the insurance for the event Elizabeth Gibbs-Urtiaga recused herself because she is a member of Rotary and the Parade Chair Both left the Council Chambers e. Wfalver ov 5=s+es for Ctrerrr.4 Fest!val Association .ZiC i01q a: Racelve the staff report OFTI'ONS: Approve the fee waiver as presented Modify the fee waiver as presented • Deny the fee waiver as presen�ed Continue the fee waiver as presented to a future date specific Staff report was given by Frank Coe, Chief of Police Speakers: Martin Bright — Rotary President Motion by White, Seconded by Fox to approve the waiver of fees as presented. AYES: Fox, Lara, Orozco, White NOES. None ABSENT: Knight ABSTAIN: None Mayor Knight returned to the dais and Elizabeth Gibbs-Urtiaga returned to the meeting f. Request for Recognition by SEW, Local 721 as Exclusive Collective Bargaining Representative of thb Customer Service Coordinators (CSC) Actions: Receive the staff report Options: Accept the request for recognition and gather the information necessary from Local 721 to evaluate the request * Delay acceptance of the request and instead begin discussions regarding the request for recognition with Wendy Thomas, Regional Vice President of SEIU, Local 721, and gather the information necessary from Local 721 to evaluate the request Deny the request for recognition Staff report was given by Elizabeth Gibbs-Urtiaga, Acting City Manager Motion by White, Seconded by Lara to Accept the request for recognition and gather the information necessary from Local 721 to evaluate the request AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: Ncne ABSTAIN: None g. Setting a pubi.-c ±year ir,g for atioty-don cfi Chy-wide budgets Actions: Set a Public !Tearing for .tune 15, 2015 at 6:00 p.m. Options: Set another date prior to July 1, 2015 or give staff direction on ar, extension necessity Motion by Fox, Seconded by Orozco to set the Public Hearing for Adoption of City -Wide Budgets for June 16, 2015, AYES: Fox, Knight, Lara, Orozco, White NOES: None ABSENT: None ABSTAIN: None ;�. RQkEa� a Request for Propcissi for s Comprehensive Classification and CG- ,� nse on Study Actions: Receive and file the staff report Options: Authorize staff to release the proposed Request for Proposals (RFI') for a classification and compensation study as attached and accept proposals from qualified firms Authorize staff to release the proposed RFP for a classification and compensation study with modifications and accept proposals from qualified firms Deny the release of the proposed RFP for a classification and compensation study Staff report was given by Elizabeth Gibbs-Urtiaga, Acting City Manager Motion by White, Seconded by Lara to Deny the release of the proposed RFP for a classification and compensation study AYES: Fox, knight, Lara, White ABSENT: None NOES: Orozco ABSTAIN: None FY16 Annual Dues Assessment for Southern Kalifornia Association of Governments Options_ Approve the Invoice Continue the item Deny the item Motion by White, Seconded by Fox to approve the invoice as presented. AYES: Fox, Knight, Lara, Orozco, White NOES: None ABSENT: None ABSTAIN: None John Pinkney, Interim City Attorney recused himself left the Council Chambers due to financial interest in the outcome of the vote k. Approval of Invoices for Lsgal Services from Slovak, Kron, Empey Murphy � Pinkney LLP Options: 0 Approve the Invoices 49 Continue the item G Deny the itarn Motion by White, Seconded by Lara to approve the invoices as presented. AYES: Fox, Knight, Lara, Orozco, White NOES: Bone ABSENT: done ABSTAIN: None VU5E �. y"µ Ri ff= O OMIC PaihLOPM' ZfiY tifD Ra L ?i�t4_- E Ei�I tCES fi. Request for Proposal for Wastewater Trseatrnecit Plant Expansion (continued from May 19, 2015) Actions: Receive Staff report Options: Approve the proposed RFP Modify and approve the proposed RFP • Continue 'rhe iters Deny the item Motion by White, Seconded by Lara to coltinue items 8.1 and 8.m to the regular meeting of June 16, 2015. Speakers: Judy Bingham Libi Uremovic Dr. Blair Bali Council Member White restated his motion after the staff report Motion by White, Seconded by Lara tc approve the RFP with the conditions that Urban Logic is not permitted to bid on the project. Speakers: Dr. Blair Ball Kieran McKiernan Council Member restated his motion Motion by White to have the RFP drawn up separate of anyone having anything to do with Urban Logic, Willdan, Wildermuth, anyone who is going to bid on the project. Council Member Orozco seconded the motion deny this RFP and have staff prepare a new RFP for the Waste Water Treatment Plant Expansion. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None M. Request Vor €proposal - LZlty Engineer Actions: Direct Staff Options: * Issue a Request for Proposal for City engineer, and/or * Hire a recruitment firm to complete an executive search for a in-house City Engineer, and/or, * Contact Muni -temps or similar company and schedule irate,views Motion by Orozco. Seconded by Lira to approve the Request for 1-1roposal for Ci y engineer as presented_ Motion by White to Amend iih3 motion made by Orozco Motion by White to release the RPF and contact Muni -Temp and schedule interviews Council Member White withdrew his motion and seconded Council Member Orozco's motion Clarification on the second already being stated by Council Member Lara Motion by Orozco, Seconded by Lara to approve the Request for Proposal for City Engineer as presented. AYES: Fox, Knight, ' ara, Orozco, Whits NOES: None ABSENT: None ABSTAIN: None ��. Ratification c't Emezzancy parrcemes — tllgvi? Clarifiers — Se AD,4 pt.c �'sd, ntmi Paha (c%ntJ%-, ad '. rom aqhy IS, 201 ; Actions: Receive Staff report Options: • Ratify the attached Purchase Order. • Continue the item for additional discussion. a. Approval cf Notice of Cutup patio n of Storm Drain bIrn;provements and reduction to MaIntenance Bond # 5029666 for Tract 31462-14 & 16, Off Palmer Avenue ,between Devlin Dr:vs and Crenshaw Street -- Fairway Canyon — Argent Management (File #1500) (continued Esrorn May 1g, 2015) Action: Receive Staff Report Options: • Approve the proposed Notice of Completion, and Bond reduction to maintenance • Approve the proposed Notice of Completion, and Bond reduction to maintenance with modifications m Continue the proposed Notice of Completion, and Bond reduction to maintenance • Deny the proposed Notice of Completion, and Bond reduction to maintenance P. Notice of Completion of Storm Drain improvements and Reduction of Bond # 5026145 to Maintenance for Tract 33096-2 — K. Hovnanian Homes Action: Receive Staff Report Options: e Approve the proposed Notice of Acceptance, release and exonerate the bond QL Approve the proposed No"ice of Acceptance, release and exonerate the bond mith modifications Continue the proposed Notice of Acceptance, release and exonerate the bond Deny the proposed Notice of Acceptance, release and exonerate the bond c?. Notll�e of Completion of Suer !mprovements and edLIC-tier. vF Bond # 5626142 to df3ai , ananca for i ract 330 8-2 (File # 1707-A) -- K. havezan'6an Hornes Actions: Receive Staff Report Options: ® Approve the proposed Notice of Acceptance, release and exonerate the bond Approve the proposed Notice of Acceptance, release and exonerate the bond with modifications e Continue the proposed Notice of Acceptance, release and exonerate tha bond • Deny the proposed notice of Acceptance, release and exonerate the bond Notice of Compiatior: and Certificate of Acceptance of Ctraat yap.-ovements and Exoneration of Bond 131462 ease 3 (F tie # 1451 — A gest: Ma,nagernant' (Palmer Avenue and Oak Valley ?aa twr-y Sreet Improvemoi ) Action: Receive Staff Reports Options: o Approve the proposed Notice of Completion and Certificate of Acceptance, release and exonerate the bond Approve the proposed Notice of Completion and Certificate of Acceptance, release and exonerate the bond with modifications • Contnue the proposed Notice o, Completion and Certificate of Acceptance, release and exonerate the bond Deny the proposed Notice of Completion and Certificate of Acceptance, release and exonerate the bond motion by Whits, Secone3d by councfi member Orozco to approve items 8.n, o, p, q, and e as presented. No Spaaka.-a AYES: Fox, Knight, Lara, Orozco, White NOES: None ABSENT. None ABSTAIN: None Motion by White, Seconded by Lara to add the consideration of the appointment of an Acting Executive Divector and Secretary to the Beaumont Financing Authority to this agenda. This hems came up after the posting of the agenda and needs to be address ,prior to the next regular meeting, AYES: Fox, Kn;ght, gra, Orozco, White NOES: None ABSENT: None ABSTAIN: None Motion by Orozco! Seconded by White to appoint Elizabeth Gibbs-Urtiaga as Acting Executive Director and Secretary of the Beaumont Financing Authority. AYES: Fox, Knight, Lara, Orozco, White ASSENT: None NOES: None ABSTAIN: None 9. WORKSHOP: (currently scheduled for the 4th Monday of each month) .lune 8, 2015 - Budget Workshop June 22, 2015 - Budget Workshop 19. a) OK I r Tor r Y zul n-zul u coming juiy r, zui b) Councilmember requests c) Direction for Future Consent Calendar Items Consensus was given by Councii to add an item on Beaumont Eiect.ric and two ordinances as follows, which were previously +discussee: Ordinance of the City of Beaumont Approving Amendments to the City of Beaumont Municipal Code Pertaining to the Procurement of Professional Services G Ordinance of the City Council of the City of Beaumont, California Amending Section 2.04.040 of Chapter 2.04 of Tile 2 of the Beaumont Municipal Code (Rosenberg's Rules of Order) No Speakers on Closed Session Closed session discussion will be on items 11.a, 11.c, and 11.d Adjourned to Closed Session at 10:45 11. CLOSED SESSION a. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6 City Designated representative City Manager Alan Kapanicas or his designee. Employee Organization: o Beaumont Managers Police Managers Police Officers Association Police Sergeants Professional/Technical Police Safety Support Services General Unit SFIU Local 721 Customer Service Coordinators b. Pursuant to Government Code 54956.9 (d)(1)- Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) Conference with legal counsel—existing litigation (Govt Code Section 54956.9(4)(1)}. (Hernandez v. City of Beaumont: Regarding third party complaint filed by City against Piexon AG, et al.': including discussion regarding retention of legal counsel pursuant to Govt Code Section 54957(bXl). C. Pursuant to Government Code 54956.9(d)(2)- Anticipated Litigation (two potential cases) d. Personnel Matters - Evaluation of City Manager (Govt. Code 54957 (b)) No reportable action was taken in closed session. Adjournment of the City Council Meeting at 12:45 p.m. Respectfully Submitted, Office of the City Cleric Staff Report TO: Mayor and City Council FROM: Office of the City Clerk DATE: July 7, 2015 SUBJECT: Minutes of May 5, 2015 The Minutes of May 5, 2015 were presented to City Council for consideration of approval at the regular meeting of May 19, 2015. At the meeting of May 19, 2015, the May 5th minutes were continued to the next regular meeting, with no further direction. The May 5th Minutes were again presented to City Council for consideration at the regular City Council Meeting of June 2, 2015. During the meeting of June 2nd, Council gave direction to make correction to items 8.b and 8.c to state that the consultant would provide a breakdown of the cost of issuance before issuance of the bond. Once those two changes were made to the motion on item 8.b and 8.c, the minutes could be filed without returning to Council for further consideration. Staff went back to the audio recording to review the motions and state them correctly on minutes of May 5th for items 8.b and 8.c and they were presented for consideration at the Regular City Council Meeting of June 16, 2015. At the June 16, 2015 meeting, there were comments made about the motion for item 8.c and the accuracy of what was in the minutes. The City Council approved the minutes as presented. Staff asked that the City Clerk review the audio against the minutes. Upon that review by the City Clerk, it was noticed that there were additional comments and clarification made by the City Attorney after the Motion and Second was made by Council. The clarification by the City Attorney on Item 8.c has been added to the Minutes of Record, and the minutes were placed on this Council agenda for consideration and approval, so that this correction was on the record. Q. or-: Approve the Minutes with the added clarifications to item 8.c Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6" Street, Beaumont, California Monday, June 15, 2015 Special Meeting (7:00 p.m.) Workshop Meeting Workshop Meeting began at 7:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White, Council Member Fox were present. Open Public Comments on Closed Session at 7:01 p.m. Speakers: Libi Uremovic — Comments on Bonds, General Ledger, and Opposed to Urban Futures Closed Public Comments at 7:04p.m. I. CLOSED SESSION a. Public Consultant Appointment Pursuant to Government Code Section 54957(b): Interim Financial Advisor/Consultant (to prepare City Budget) b. Personnel Matters — Evaluation of Acting City Manager (Govt. Code 54957 (b)) No reportable action taken in Closed Session Rofl Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White, Council Member Fox were present. Pledge of Allegiance: Adjustments to Agenda: None Conflicts of Interest: None 2. PUBLIC COMMENT PERIOD: None 3. WORKSACIP: a) 2015/2016 Budget 1) Presentation by Michael Busch Regarding Budget Speakers: Judy Bingham 1L.ibi Uremovic 4. ACTION ITEMS a) Public Consultant Appointment: Interim Financial Advisor City of Beaumont Gore Values. Treat everyone right; Keep a customer service focus; Effective Communication; Present opportunity; Operate like a great business; Eliminate bureaucratic solutions; Embrace positive change Options: City Council may: Approve the Interim Financial Advisor Services Agreement as presented; ® Modify the Interim Financial Advisor Services Agreement and Approve; a Deny the Interim Financial Advisor Services Agreement; or Continue the Interim Financial Advisor Services Agreement Staff report was given by John Pinkney, City Attorney City Attorney state that in Exhibit. B, the second sentence should be removed and the Council would like to add that they will get regular monthly reports. Motion by Orozco, Seconded by Fox to approve with the amendments to 1, eliminate maximum in Exhibit B and 2, include monthly reports being provided on services rendered. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None b) Resolution of the City Council of the City of Beaumont Authorizing the Continuance of Operation into Fiscal Year 2015-2016 at Fiscal Year 2014-15 Appropriations Levels Option: Receive Staff Report Actions: Adopt the Resolution as presented Modify and Adopt the Resolution a Continue the Resolution Deny the Resolution Staff report was given by Elizabeth Gibb-Urtiaga Motion by White, Seconded by Lara to adopt the Resolution of the City Council of the City of Beaumont Authorizing the Continuance of Operation into Fiscal Year 2015-2016 at Fiscal Year 2014-15 Appropriations Levels as presented. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None Adjournment of the City Council Meeting at 935 p.m. Respectfully Submitted, Office of the City Clerk City of Beaumont Core Values. Treat everyone right; Keep a customer service focus; Effective Communication; Present opportunity; Operate like a great business; Eliminate bureaucratic solutions; Embrace positive change Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. Wh Street, Beaumont, California Tuesday, June 16, 2015 Closed Session (5:00 p.m.) Regular Session (6:00 p.m.) Closed Session began at 5:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, and Council Member White were present. Council Member Orozco was absent. Public Comments regarding Closed Session - None Recess to Closed Session at 5:01 p.m. Council Member Orozco arrived at 5:02 p.m. CLOSED SESSION a. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6 City Designated Representative Acting City Manager Elizabeth Gibbs-Urtiaga or her designee. Employee Organization: * Beaumont Managers a Police Managers Police Officers Association CD Police Sergeants o Professional/Technical Police Safety Support Services General Unit SEIU Local 721 Customer Service Coordinators b. Pursuant to Government Code 54956.9 (d)(1)— Pending Litigation 1) Western Riverside Council of Governments vs. City of Beaumont RIC 536164 (Appeal Filed) 2) Conference with legal counsel --existing litigation (Govt Code Section 54956.9(d)(1)). (Hernandez v. City of Beaumont: Regarding third party complaint filed by City against Piexon AG, et al.): including discussion regarding retention of legal counsel pursuant to Govt Code Section 54957(b)(1). 3) Sontoski vs. City of Beaumont — RIC 1217866 C. Pursuant to Government Code 54956.9(d)(2) - Anticipated Litigation (two potential cases) d. Personnel Matters — Evaluation of City Manager (Govt. Code 54957 (b)) REGULAR SESSION! Regular Session began at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. Pledge of Allegiance: Council Member Lara Invocation: Chaplain Report out from Closed Session by City Attorney: No reportable action taken on item a No reportable action taken on items b.1 No discussion took place on item b.2 Action on Item b.3 — Sontoski vs. City of Beaumont — RIC121786.6 - Vote to settle at $30,000 Vote as follows: AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None No reportable action taken on Item c No reportable action taken on item d Approval/Adjustments to Agenda: None Conflict of Interests Disclosure: None Announcements/Recognitions/Proclamations/Correspondence CVC 10851 Award Presentation from CHP to Detective Christopher Walsh o Presentation was given by Lt. Brain Gonzalves 'I. PUBLIC COMMENT PERIOD: Avi Greene — Move to Amend Carol Bouldin -- Move to Amend Roger Berg — Conflict of Interest John Dyson — CFD's Dr. Blair Ball — Commend the City Council, Hire long term upper management David Castaldo — Apologize for inappropriate word used at the previous meeting 2. COUNCIL REPORTS (This is the portion of the agenda where the City Council will present updates on city actions taken, committee assignments, and training and trave# a. Fox - None b. Knight - Salvation Army Recognition C. Lara - None d. Orozco - None e. White - None 3. CITY TREASURER REPORTS Warrant List Update MGO Phase I Update MGO Phase 11 Update Monthly Revenue and Expenditure Report Internal Control Review AD-HOC Committee Update 4 Communication with Staff 4. ACTION ITEMS1PUbLIC HEARINGSIREQUESTS a. Consideration and Possible Action on Appointment of Interim Special Tax Consultant Options: 3 Approve the Proposal and Appoint an Interim Special rax Consultant U Modify and Approve the Proposal and Appoint an Interim Special Tax Consultant 0 Deny the Proposal 0 Continue the Proposal Staff report: was given by Elizabeth Gibbs-Urtiaga, Acting City Manager Speakers: Shane Spicer —Webb and Associates Libi Uremovic— Comments about staff David Castaldo -- Opposed Motion by Orozco, Seconded by White to authorize the City Manager move forward with the contract for up to $10,000 and bring a written formal contract back to the July 7, 2015 meeting. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None b. Formation of Community Faciiities District 93-1 — Improvement Areas 8E, 8F, 17D Actions: Receive Staff Report: Options: City Council/Beaumont Financing Authority may: Adopt three Ordinances at the 2"d Reading; Adopt three Ordinances and Approve and Direct the Mayor to Sign the two Facilities and Fee Agreements; Modify; Q Direct Staff; a Deny; or a Continue Staff report was given by Elizabeth Gibbs-Urtiaga, Acting City Manager Speakers: Libi Uremovic — Opposed Dr. Blair Bail — Opposed Greg Holman — Pardee Homes Motion by White, Seconded by Lara to continue to the regular meeting of July 21, 2015. Jeff Chambers — Pardee Homes AYES: Fox, Lara, Orozco, White ABSTAIN: None NOES: Knight ABSENT: None C) Mid -County CLETSIMSS System Placement Joint Powers Authority (JPA) Actions: See Options. Options: * Approve the Budget. * Do not approve the Budget. Direct staff to return with alternatives Motion by White, Seconded by Lara to approve the budget as presented. AYES: Fox, Knight, Lara, Orozco, White NOES: None ABSTAIN: None ABSENT: None d) Public Safety Men, oral Invoice Actions: Receive staff report. Options: The City Council of the City of Beaumont may: Approve invoice in the amount of $19,560.00 payable to Hemet Valley Monuments for completed statue order; or Derry invoice in the amount of $19,560,00. Staff report was given by Ashley Starr and Robert Tinker Motion by White, Seconded by Orozco to approve invoice in the amount of $19,560.00 payable to Hemet Valley Monuments for completed statue order as presented. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None e, Standing Frnanciai Committee Recommendation Action: Receive and File the Staff Report Options: p Accept the proposed draft for formation of a Standing Financial committee Modify the proposed draft for formation of a Standing Financial Committee Deny approval of the proposed draft for formation of a Standing Financial Committee Staff was given by Nancy Carroll, Treasurer Motion by White, Seconded by Orozco to approve the structure of the formation of the committee. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None f. Macias, Gini and O'Connell Draft Financial Analysis of the City Funds Actions: Receive and file the staff report Options: Accept the Draft Financial Analysis of the City Funds by MGO as Final Continue discussion of the Draft Financial Analysis of the City Funds by MGO o Deny approval of the Draft Financial Analysis of the City Funds by MGO as final Staff report was given by Nancy Carroll, City Treasurer Motion by White, Seconded by Lara to Accept the Draft Financial Analysis of the City Funds by MGO as Final. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None g. Restoration of In -mouse Self Insurance Worker's Compensation Program Actions: Receive staff report. Options: The City Council of the City of Beaumont may: fl Approval or Denial of Third Party Claims Administration Agreement with York Claims Services; Approve or Deny Joint Powers Agreement Creating the CSAC Excess Insurance Authority; Approval or Denial of CSAC Excess Insurance Authority Memorandum of Understanding Excess Workers' Compensation Program. Staff report was given by Elizabeth Gibbs-Urtiaga, Acting City Manager Speakers: Nancy Gall — opposed Motion by White, Seconded by Orozco to approve for a period of 60 days, with direction to staff to go out to RFP. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None h. Affant Network Services Contract Action: See Options. Options: Approve the Contract. Do not approve the Contract. • Direct staff to return with alternatives Staff report was given by Kari Mendoza, Support Services Director Motion by Orozco, Seconded by Lara to approve the contract as presented. AYES: Fox, Knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None 5. CITY MANAGER REPORTS a. Reports on Department Activities 1) Projects 2) Legislative Update b. Calendar of Events 1) Community Outlook 6. CITY CLERK REPORTS G Update on Public Records Speakers: Libi Uremovic — Bank Statements 7. CITY ATTORNEY REPORTS Update on Public Records Requests • Task that the firm has been working on for the past 30days 10 pending lawsuits C. City Attorney gave a summary of current projects 8. Consent Calendar (Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items) 1) Approval of all Ordinances & Resolutions to be read by title only & publish by summary 2) Approval of the Minutes of May 5, 2015 3) Approval of the Minutes of May 19, 2015 4 Approval of the Minutes of May 29, 2015 5 Approval of the Minutes of June 2, 2015 6) Ratification of Warrants of June 16, 2015 7) Adopt a Resolution of the City Council of the City of Beaumont, California Designating the Applicant's Authorized Agent for 2014-2015 Low Carbon Transportation Operations Program (LCTOP) 8) Approval of City Attorney Invoices dated June 3, 2015 9) Deny Extended Cyber Liability Coverage 10) Approval of Beaumont Unified School District Agreement for Livescan Fingerprint 11) Approval of Weed Abatement Contract (Fire Hazard Abatement) — I and J Landscaping 12) Approval of Request for Proposals for Special District Administration Services Options: °) Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Acting City Manager requested that item 8.a.8 be pulled for further discussion City Attorney recused himself on this item due to financial interest Item 8-8 - Approval of City Attorney Invoices dated June 3, 2015 Motion by Fox, Seconded by White to approve with the added invoice. AYES: Fox, knight, Lara, Orozco, White ABSTAIN: None NOES: None ABSENT: None Item 8-2 Statement read by the City Clerk explaining the addition of the vote being added on item 8.a.7 of the May 5, 2015 minutes. Motion by White, Seconded by Orozco to approve the Minutes of May 5, 2015 as amended. AYES: Knight, Lara, Orozco, White NOES: None ABSTAIN: Fox due to absence ABSENT: None Motion by White, Seconded by Orozco to approve item 1, 5, 6, 7, 9, 10, 11, and 12. AYES: Fox, Knight, Lara, Orozco, White NOES: None ABSTAIN: None ABSENT. None Motion by White, Seconded by Lara to approve item 3 and 4 from the consent calendar. AYES: Knight, Lara, Orozco, White ABSTAIN: Fox NOES: None ABSENT: None Adjournment of the City Council Meeting at 9:33 p.m. Respectfully Submitted, Office of the City Clerk Minutes . Beaumont City Council Special Meeting Agenda 550 E. 6th Street, Beaumont, California Tuesday, July 28, 2015 Special Session (6:00 p.m.) Closed Session (following open session) Special Session began at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present I. PUBLIC COMMENT PERIOD. Judy Bingham -- Comments about transparency • Libi Uremovic — comments about closing the books 2. PRESENTATIONS a. Presentation of Estimated FY 201512016 Operating Revenues Presentation was given by Michael Busch and Bob Deis, Urban Futures Speakers: Dr. Blair Ball Adjourned to closed session at 8:05 p -m. 3. CLOSED SESSION a. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6 City Designated Representatives Acting City Manager Elizabeth Urtiaga or her designee and legal counsel Mark Bennett. Empioyee Organizations: Beaumont Managers a Police Managers Police Officers Association Police Sergeants Professional/Technical Police Safety Support Services General Unit SEIU Local 721 • Customer Service Coordinators b. Personnel Matters — Evaluation of Acting City Manager — Pursuant to Government Code Section 54957 (b). 4. RETURN TC OPEN SESSION FOR REPORT OUT BY CITY ATTORNEY No reportable action taken in closed session Adjourn the Special Meeting at 11:00 p.m. Respectfully Submitted, Office of the City Clerk Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6�' Street, Beaumont, Califomia Tuesday, August 4, 2015 Closed Session (5:00 p.m.) Regular Session (6:00 p.m.) Closed. 0'6za oyk began at 5:00p.m. Piac e: Beaumont Civic Center Roll Cal: Mayor Knight, Mayor Pro Terri Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. Public Comments reoardine Closed Session — Mone Adjou,med to CEosed Sau-slop at 5:02 p.m. Rw-gular r1'*'-ZW0n 0 -began all. 6:00par"'. Place: Waurront Civic ;enter Roll Call: Mayor Knight, Mayor Pro Tam Lara, Council Member Fox, Council Member Orozco, and Council Member White were present, Fledge of Allegiance: Mike Lara Invocation: Chaplain: Gck es Report out from Closed Session by City Attorney: a. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6. City Designated Representative Acting City Mai Mager Elizabeth Gibbs- Urtiaga or her designee. Employee Organizations: • Beaumont Managers Police Managers Polica Officers Association • Police Sergeants ProfessionaVrechn ical • Police Safety Support Services General Unit SEIU Loca' 721 Customer Service Coordinators No reportable action taken. b Conference with Legal Counsel Regarding Existing Litigation -- Pursuant to Governs-nent Code Section 54956.9(d)(1). 1) Western Riverside Council of Governments v. City of Beaumont [Case Number RIC 536164] (Appeal Filed); No reportable action taken. C. Anticipated Litigation (two potential cases) — Pursuant to Government Code Section 549.56.9(d)(2). No reportable action taken. d. Conference with Legal Counsel — Anticipated Litigation: Significant exposure to litigation pursuant to Government Gode Section 54956.9(d)(2) (one case: Claim by Estate of Mathew Perez adv. City of Beaumont). Motion by Fox, Seconded by might to deny the claim made by Es4ate of Matthew Perez adv. City of Beaumont. AYES: For, K,night,' ara, Orozco, White ABSENT: None Nfl,-S: Torre ABS 'AI�IN: Ione e. Personnel Mattes s — E,vaivatiun of Acting City Manage; — Pursuan to Government Code Sectlon 54967 (b). No discussion. f. Personnel matters — Evaluation of Intarim City Attorney-- Pursuant to Government Code Section 54957 (b). Continued to and of Regular Session. g. ftwnnei Ma:ters-- Public employee discipline matter pursuant "to ';ovarnrnerrt Coue Sec`r.•wr; 64957(b) No reportable action taken. ApprovaliAdjustments to Agenda: Request by Orozco to switch items 4.f and item 4 e. He would like item 4.e heard and considered prior to item 4.f. Conflict of Interests Disclosure: Nione Announcements/Recognitions/Proclamations/Correspondence: White asked if an item on the consent calendar was a conflict. The City Attorney explained that at the time of considering the Consent Calendar, Council member White could simply abstain from that particular item, if the item is not pulsed for separate discussion and consideration. If it is pulled for separate discussion and consideration, uouncij Member White would need to recused himself and leave the Chambers. Acting City Manager Elizabeth Gibbs-Urtiega stated that she would be leaving the room when the Council considered ',tams 4.g, contract with the Acting City Manager. City Attorney explained ,hat yt was not a conflict of interest. 1. PUBLIC COM'MEwl' PERIOD: Q Dr. Maureen Lathum — Beaumont Unified School District — Working with the City ® John Dyson — Comments about agenda, applaud Council on transparency 2. C L NCiL REPORTS {This is the ". rftn of the agenda where the City Council will pmasw� u, —fes Dn city actions faker, c ammif#ee assignments, and training and travel) w Fox — Update on Concerts in the Park, Public Safety Dedication, Public Safety Golf Toumament, Veteran's Affairs Knight — Update on Concert in the Park, Testing at the WWTP Lara ., bone Orozco - None White — update on Concerts in the Park 3. ClYY]"R1EASUR.H-'R REPORT * Warrants ■ MGO Update • Revenue and Expenses Update • Financial Auditors Standing F-inanclai committee al. C."tra ber of Commerce �' flnua � up -date Action: Informationai purposes. No Action required. Presentation vtms g v : ; by Sneri Bogh, D�Wecior of the Chamber of Commerce Speakers: John Dyson — opposed to funding Chamber gatherings b. Donnafflz ie Neighbor Pedition Actions/Options: Receive and F le Staff report was given by Kyle Warsinski, Development Services IDirec.or Speakers: Mr. Smith — Resident None Action Taken �. Macias 31nr and O'Con nal! Phase H internal Cont -cis Review C.Dsh and Disbursemonts Actions: Receive staff report and presentation of findings by MGO staff Options: ■ Accept the MGC Advisory Services Phase II Review of Internal Controls Cash and Disbursements as Fina! Discuss and request modifiloations Deny acceptance Staff report was given by Nancy Carroll, City Treasurer Comments by Onyx Jones, Interim Finance Director Motion by Orozco, Seconded by Fox to accept the report as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None d. Short 11cange `T'd°a _sat P'kar Actions: i ake testimony and continue the Public Hearing to the regular meeting of September 1, 2015 Motion. by Fox, Seconded by White to continue to the regular meeting of September 1, 2015. AYES: For., bright, Lara, Orozco, White ABSENT: None NQE-S: Bone ABSTAIN: None +i€'i:Ct4 4nF:d — City Egbieer Ac -dons: Receive Staff Report OptaGns. Approve one of the four propesais received for professional services Continue the iteir. Reject the proposals Staff report was given by KV.e Warsinski, Development Services Director Chris Vogt — Interwest Consulting Tim D'zmura — Interwest Consulting Noel Owsley— NRO Engineering Phillip Hannawi — Southstar Motion by Orozco, Seconded by White to approve Intenriest to perform the City Engineer services. AYES. Fox, Knight, Lara, Orozoo, White ABSENT: None NOES: None ABSTAIN: None AViard &"o"r1!T&:::: "jai'". 1).osa1 r terra Ives Feasibility Sturdy Actions: Receive Staff report Options: Approve one of the two proposals for professional services. Continue the item. • Rejeci the proposals. Staff report was given by Kyle Warsinski, Development Services Director Motion by White, Seconded by Fox to continue to the 15t meeting after the budget is adopted. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: Bone ABSTAIN: None rg. Aeling ': ,V Manage,- Corgi tact Actions: Receive Staff Report Options: • Authorize the Mayor to execute the contact Deny .he Agreement Continue the Agreement Staff report was given by John Pinkney, Interim City Attorney Potion by White, Seconded by Lara to approve the agreement with the amendment to item 8.d of the agreement that the Acting City Manager has the right to resign as the Acting City Manager, with 30 days written notice, and go back to her role at Resources Director. AYES: Fox, Knight, Lara, Orozco, White ABSENT: done NOES: None ABSTAIN: None 5. a N a q- REPORT rojects b. �. alir"±dAro r'vertla 1) Community Outlook o CITY Ry i-ERK IREFOR1' None C1,7Y , -1-ORNEY REPORT d City UieriVCity Treasurer Compensation Council Member Fox left the meeting at 9:37 due to not feeling well CAL:�:�DAR (aam s on the cciisent caiendas sre iakza'^. as one action. iters riid33 an i";err is pule T•)a' ,roger discuaskm here or at the E:7:: cif actiort items) a) Approva4 of ail Ordinances & Resolutions tc -.e mead by title only & publish by summary b) Approvai of the Minutes of July 21, 7015 c) Approval of the Minutes of July 28, 2015 d) Ratification of Warrants of August 4, 2015 e) Receive and File Sales Tax update f) Adoption of a Resolution Delegating Authority to the City Manager to Act on Behalf of the Beaumont City Council for the CSAC Excess Insurance Authority g) Approval of CIS Services 'Program Letter of Agreement h) Accept and Approve Contract with York Risk Services Croup i) Authorize tree Mayor to Execute the Agreement for Temporary Employment with Interim Finance Director Onyx .cones Options: Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Motion by White, Seconded by Lara to approve the consent Calendar as presented. AYES: Fox, Knight, Lara, Orozco, White NOES: None Adjourned to Closed Session at 10:00 p.m. Report out of Closed Session at 10:33 p.m. ABSENT: None ABSTAIN: White abstained on item 8.g f. Personnel Matters — Evaivation of Interim City Attorney - Pursuant to Government Code Secticn 54957 (b). No reportable action aake E. Adjourned the City= Council Meeting at 10:33 p.m. Respectfully Submitted, Office of the City C;erk: Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6th Street, Beaumont, California Tuesday, July 7, 2015 Closed Session (5:00 p.m.) Regular Session (6:00 p.m.) Closed Session began at 5:06p.m. Place: Beaumont Civic Center Roll Cali: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. Public Comments regarding Closed Session - None CLOSED SESSION a. Conference with Labor Negotiator— Pursuant to Government Code Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs-Urtiaga or her designee. Employee Organizations: Beaumont Managers Police Managers m Police Officers Association Police Sergeants g Professionalffechnical ® Police Safety Support Services General Unit SEIU Local 721 Customer Service Coordinators b Conference with Legal Counsel Regarding Existing Litigation — Pursuant to Government Code Section 54956.9(d)(1). 1 } Western Riverside Council of Governments v. City of Beaumont [Case Number RIC 536164] (Appeal Filed); 2) Galletta v. City of Beaumont [Case Number RIC 1508955]. Discussion and possible action to retain Attorney Art Cunningham of Lewis Brisbois Bisgaard & Smith LLP as defense counsel and possible action to provide defense to named defendants Chief Frank Coe and Commander Greg Fagan. c. Anticipated Litigation (two potential cases) — Pursuant to Government Code Section 54956.9(d)(2). d. Personnel Matters -- Evaluation of Acting City Manager — Pursuant to Government Code Section 54957 (b). REGULAR SESSION Regular Session began at 6:13 p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. • Pledge of Allegiance: Kelsey Gromley • Invocation: Al Christensen Report out from Closed Session by City Attorney: Closed session is not yet completed. They will go back into closed session after regular session. a Approval/Adjustments to Agenda: Move item 4.h to be heard after City Treasurer Report Conflict of Interests Disclosure: None • Announcements/Recognitions/Proclamations/Correspondence , Interim Police Chief introduction 1. PUBLIC COMMENT PERIOD: ® Dr. Della Condon — Comments Changes in Council, Public Perception, WRCOG 4 Judy Bingham — Comments about staff and public records ® John Halliwill — Comments on podcast, taxation on gas bill, 3%UUT Libi Uremovic — Comments on budget, bonds, transparency/public records, hiring staff p Sheri Bogh — Chamber of Commerce Update • John Swain — Comments on Beaumont Municipal Code Section 2.48 2. COUNCIL REPORTS (This Is the portion of the agenda where the City Council ►sill present updates on city actions taken, committee assignments, and training and tr rmo a. Fox - none b. Knight — Update on the a of July Celebration, State of the Water Meeting c. Lara - None d. Orozco - Mone e. White — e of July Celebration 3. CITY TREASURER REPORT MGO Phase II SCO Update Monthly Expense Report ® Standing Committee Internal Controls Ad Hoc Committee Speakers: Libi Uremovic — Sales Tax, General Ledger Entries Hire staff 4. AC110K ITHMSIPUBLIC_9EARINGSIREQUESTS 4.h - Recommendation of Van Lant aind Fankhanel CPXs for Annual Audit Services Action: Receive and fife the staff report Options: Accept the RFP response for VLF and respond with contract Modify the recommendation for engagement Deny acceptance and redirect the Internal Controls Review Ad Hoc Committee to continue search Staff report was given by Nancy Carroll, Treasurer Speakers: Greg Fankhanel —Applicant Council would like to have the 2013-2414 Financial Audit reviewed Motion by Orozco, Seconded White to Accept the RFP response for VLF, respond with contract and authorize the City Attorney to make non -substantive changes to the contract. . AYES: Fox, Knight, Lara, Orozco, White ABSENT; None NOES: None ABSTAIN: None a. Headrig an Cosies of Nuisance Abatement 540 Edgar Avenue Actions: Receive the Staff Report and Hold a Public Hearing Options: Adopt, Modify or Deny the resolution to accept the Report of Costs of Nuisance Abatement for 540 Edgar Avenue under section 8.32.440 Staff report was given by Mercedes McFayden Speakers: Lib! Uremovic - Opposed Gail Wallis — Property owner Motion by White, Seconded by Orozoo to continue to the regular meeting of July 21, 2015. AYES: Fox, Knight, Lara, Orozco, Whits ABSENT: None NOES: None ABSTAIN: None b. Ordinance — Procurement of Professional Services Actions: Receive the Staff Report and Hold a Public Hearing Options: Approve, Modify, or Deny the 181 reading of the Ordinance for Procurement and Professional Services as presented Staff report was given by Lena Wade, Deputy City Attorney Open Public Hearing 7:08 p.m. Speakers: John Swain — Questions on limits Closed Public Hearing 7:13 p.m. Motion by Orozco, Seconded by Lara to approve tine first reading of the Ordinance for Procurement of Professional Services as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None C. Ordinance — Approving Amendments to the City of Beaumont Municipal Code Pertaining to City Council Fleeting Actions: Receive the Staff Report and Hold a Public Hearing Options: Approve, Modify, or Deny the 1 st reading of the Ordinance Approving Amendments to the City of Beaumont Municipal Code Pertaining to City Council Meeting Staff report was given by Lena Wade, Deputy City Attorney Open Public Hearing 7:18p.m. No Speakers Closed Public Hearing 7:18 p.m. Motion by Orozco, Seconded by Lara to approve the first reading of the Ordinance for Approving Amendments to the City of Beaumont Municipal Code Pertaining to City Council Meetings with amendments to Item #6 on page 2. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None Action: Receive Staff Report and Hold a Public Hearing Options: Approve, Modify, or Deny the SUP for FY 2015-16 as presented Staff report was given by Elizabeth Gibbs — Urtiaga, Acting City Manager Open Public Hearing 7:38 p.rn. No Speakers Motion by Orozco, Seconded by White to continue the Public Hearing to the regular meeting of August 4, 2015. AYES: Fox, Knight, Lara, Orozoo, White ABSENT: None TOES: None ABSTAIN: None e. i—,�esOi� :ion — Sewer Standby Fees Actions: Open a Public Hearing Options: Continue the Public Dearing to the Regular Meeting of July 21, 2015 Open Public Hearing 7:48 p.m. Staff report was given by Elizabeth Gibbs — Urtiaga Judy Bingham — Opposed Closed Public Tearing 8:02 p.rn. John Swain -- Comments about property Motion by White, Seconded by Orozco to continue to the regular meeting of July 21, 2015. AYES: Fox,'Giight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None f. Review of Federal Lobbying Services David Turch and Associates Actions: Rzceive Staff Report Options: • Continue, modify or tenninate existing contract with David Turch and Associates for Federal Lobbying Services Direct staff to solicit bids from qualified Federal lobbying firms; or Direct staff to terminate Federal lobbying activities. Staff report was given by Kelsey Gormley, Management Analyst David Turch - Consultant Motion by White to take one year off from the Federal Lobbying contra :t. Request for clarification from Orozco. Sefore allowing staff the opportunity to negotiate terms now. I woulci like io give there the opportunity to renegotiate. Mayor Knight — Mr. White made a motion. !a there a second? Lara — I'il second MarUn--z That's a motion to take a year off. Is that to terminate? White - It's a month to month contract. I believe that would be terminating the contract. Gibbs-Urtiags—There is a termination clause. White - My motion would be to terminate the contract and look at Federal Lobbying in a year. AYES: Lara, White ABSENT: None NOES: Fou, Knight, Orozco ABSTAIN: None Motion by Orozco to direct staff to go back and w, k with David Tt,rch and Associates to re- evaluate the current contact and to come back :o Council after tha bu4gel. Gibbs-Urtiaga — Gan I recommend the first meeting in September? Orozco - Okay White — r need clarification. `:'oto are not considering at all the RFP process for this lobbying? Orozco — Nio. i did. Gibbs-Urtiaga — I have a motion by Council Member Orozco to direct staff to negotiate a dollar amount and contract with Daviel Turch and Associates, to re-evaluate the contract and come back to the first meeting in September_ White -- Mrs. Wade, Can I esk you a point of order question? I'm trying to follow the Rosenberg Rules here. I believe that it's possible that there are enough votes up here to go with an RFP. He's made a motion. Can I maks a motion to either amend his motion, table his motion? How can give the Council an opportunity to vote on an RFP '-Pi oeess? Orozco — I would like to modify motion on the current item we are working on here. Continue the item to September to allow staff to give options for month-to-month re-negotlations with our current consultant as well as an option for RFP White — I don't understand. It's an or motion? Wade -- What he is saying, i believe, is that he is asking staff to continue this item to the September meeting. Have the staff come back to you regarding either or both options. Orozco — So there will be both options at that point. Gibbs-Urtiags — I need clarification Orozco — Okay. Let me say it again. Continue the item to September to allow staff to give options for month to month re -negotiations arra also an option for an RFP as well as an option to direct staff to terminate the contract. White — I'm really confused Orozco — so there are three options. The same as we had before. White — here's ,-ny question to you Orozco - Continue the item to September to allow staff to give options for month to month to re- negotiation the contract and the RFP White - Are you saying that we will give staff the opportunity to negotiate a louver price or a lower contract with Mr.:7urch and associates and then also consider an RF 9. So we are going to negotiate to ge,. a lower price with him understanding that there is a chance that air all the negotiations that at the next meeting we decide to go to RFP. Orozco — Well we may not White — That's the clarification i am looking for. is that your recommendation? Orozco -- When staff brings it back to us, hopefully in September, we can ra-eva,aate fat, White — So Mr. Turch is going to negotiate no'i knowing that even if he comes up with a good price, that we may stiih go to _'RFP? Orozco — yes White — 1 hank you for the ciadfication Knight - Do we have a second? Mayor Knight made a second on the motion. AYES: Knight, Orozco NOES: Fox, Lara, White ABSENT: None ABSTAIN: None Motion by Fox, Seconded by White allow the process :o go to RFP right away and in the meantime coniinue with a month-to-month services until that RFP is approved. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None �. Reviaw W Stats Lobbying Services --�Garssalves and Sjnz Actions: Receive staff report. Options: ON Continue, modify or terminate existing contract with Gonsalves and Sons; or Direct staff to solicit bids from qualified State lobbying firms; or Direct staff to terminate State lobbying activities. Staff report was given by Kelsey Gormley, Management Analyst Motion by White, Seconded by t=ox to continue with a month to month contract while the City prepares a RFP. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None h. n vara Lr`xclt and 'Y3n'khw ai CPA';!,'�ar Annu J Aud t x ervicas Action: :Receive and file the staff report Options: Accept the RFP response for VLF and respond with contract Modify the recommendation for engagement Deny acceptance and redirect the Internal Controls Review Ad Hoc Committee to continue search This item heard and considered before item 4.a L Beaumont Basin pi�ratermastar Invoice for Annual Report and Equipment Actions: Receive Staff report Options: a Approve, Modify or Deny the attached Invoice. Continue the item for additional discussion. Staff report was given by Kyle Warsinski, Community Development Analyst Motion by Orozco, Seconded by White to approve the payment of the invoice as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES:AA none p yy r Ai3STAiN: done +i.i 1. pdz� lc r l rel,"' NPDE ;"orrniL No. C J'�0903c3?aS Action: Receive and File Staff report was given by Kyle Warsinski, Community Development Analyst Speakers: Mike Libi Uremovie - opposed 5. CITY MANAGER REPORT a. Reports on Department Activities 1) Projects 2) Cost of Issuance - Improvement Area16 b. Calendar & _v*!A 1) Community Outlook C-1. CITYr CL L.E. 0 : 7 Update on o Website Updates 4 CFD 93-1 Public Records Request Bond Accounts requested by Libi Uremovic Assistance from Paralegal from City Attorney Office on Public Records Requests Status of Public Reccurs Request for emalis 6 City Clerk out on July 21, 20'15 7. CITY ATTORNEY REPORT. Deferred to the next City Council Meeting a. CONSENT CALENDAR (f erns on the consent calendar aN takor, as orte action item g lass an iters is pulled for further discussion here or at the and of action! a) Approval of all Ordinances & Resolutions to be read by title only & publish by summary bApproval of the Amended Minutes of May 5, 2015 c Approval of the Minutes of June 15, 2015 d) Approval of the Minutes of June 16, 2015 e) Ratification; of Warrants of duly 7, 2015 I) appointment of Board of Administrative Appeals -Av`! �u Greene g) Approval of Nuisance Abatement Contractor -- CCS Property Service ;7) Adopt Resolution Ordering the Collection of Delinquent Sewage and Sanitation Fees and Directing the County Auditor to Collect Such Fees on the Tax Roll i) Adopt Resolution Ordering the Collection of Nuisance and Building Abatement Charges and Directing the County Auditor to Collect Such Fees on the Tax Roll j) Adopt Resolution Ordering the Collection of Weed Abatement Charges and Directing the County Auditor to Collect Such Fees on the Tax Moll k) Adopt Resolution Approving the Strictly Race Neutral Annual Anticipated DBE Participated Level (AADP?) of 13% for Federal Fiscal Year (FFY) 2015/16 1) Adopt Resolution Levying the Special Tax in Community Facilities District No. 93-1 and Directing the County Auditor to Collect on the Tax Rolls m) Approval of Agreement with Albert A. Webb and Associates - Special District Administration n) Approval of Public Safety Memorial Golf Tournament o) Approval of the investment Policy for the 2015-2016 Fiscal Year P) Approval of the Task Order in the amount of $9,469 dor the UV Validation at the Wastewater Treatment Plant for Title 22 - second bank Options: Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Council Member White requested that items K, O, and P be pulled for further discussion Council Mem bar Lare requested that Item G be pulled for further discussion Council Member Orozco requested that item M be pulled for further discussion Motion by White, Secondea by Lara to approve items a, b, c, d, o, f, h, j, m, and n as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None Rebecca Deming answered questions on item 8.g Motion by Lara, Seconded by White to approve as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None Staff answverad goesiions on items 8-k, m, o, and p Speakers: Libi Uremovic—:tem 8.m and 8.p Motion by White, Seconded by Lara to approve items 8.k, m, o, and p with modification to item 8.o to clarify the Finance Committee in the Investment Policy. AYES: Fox, Knight, Lara, Orozco, !!White ABSEIL T: None NOES. None ABSTAiN: none Report out of Closed Session: 10:37 p.m. a. Conference with Labor Negotiator Pursuant to Government Code Section 54967.6. City Designated Representative Acting City Manager Elizabeth Gibbs-Urtiage or her designee. — No actions tame:, b Conference with Legal Counsel! Regarding Existing Litigation — Pursuant to Government Code Section 54956.9(d)(1). 1) Western Riverside Council of Governments v. City of Beaumont [Case Number RIC 636164] (Appeal Filed); No Action taken 2) Galletta v. City of Beaumont [Case Number RIC 15069851. discussion and possible action to retain Attorney Ai t Cunningham of Lewis Brisbois Bisgaard & Smith U -P as defense counsel and possible action to provide defense to named defendants Chief Frank Coe and Commander Greg Fagan. Motion by White, Seconded by Lara to retair. Attorney Art .4nningimm of Lewis Brisbols Blsgaard & Smith UP. AYES: Fox, Knight, La a, Orozco, White ABSEN"': done 1\i0 S: None jaSTAIN: None C. Anticipated Litigation (two potential cases) — Pursuant to Gove: nment Code Section 54966.9(d)(2). Miction b ° :,ars, 84uonded by Oro= to approve a settlernerd for the Rlvar'yvatch matter in the sum e' Udx'oao. AYES: Fox, Knight, Lara, Orozco, White ABSENT None NOES: None ABSTAIN: None d. Personnel Matters — Evaluation of Acting City Manager — Pursuant to Government Code Section 54957 (b). No action taken. Adjournment of the City Council Meeting at 10:40 p.m. Respecfiiully Submitted, Office of the City Clerk Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6t' Street, Beaumont, Califomia Tuesday, July 21, 2015 Closed Session (5:00 p.m.) Regular Session (6:00 p.m.) Closed Session began at 5.00p.m. Place: Beaumont Civic Center Roll Cali: Mayor Knight, Mayor Pro Tenn Lara, Council Member Fox, Council Mambar Orozco, and Council Member White were present. Public Comments regarding Closed Session — none Adjourned to closed session at 5:02 p.m. REPORT OUT OF CLOSED SSION a. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs-Urtiaga or her designee. Employee Organizations: • Beaumont Managers • Police Managers 0 Police Officers Association 0 Police Sergeants 0 Profess ionairrech n 1 cal Police Safety Support Services General Unit SEIU Local 721 o Customer Service Coordinators N*ot discussed b Conference with Legal Counsel Regarding Existing Litigation — Pursuant to Government Code Section 54956.9(d)(1). 1) Western Riverside Council of Governments v. City of Beaumont [Case Number RIC 536164] (Appeal f=iled); Not Discussed C. Anticipated Litigation (two potentia[ cases) — Pursuant to Government Code Section 54956.9(dx2). Discussed — no Reportable Action Taken d. Personnel Matters — Evaluation of Acting City Manager — Pursuant to Government Code Section 54957 (b). Discussed — no reportable action — continue closed session after regular session e. Personnel Matters- Public employee discipline matter pursuant to Government Code Section 54957(b) No Discussion Pledge of Allegianca: Cal Fire Chaplain Invocation: Cal Fire Chaplain Approval/Adjustments to Agenda: None Conflict of Interests Disclosure: Mayor will recused herself at the Spirit Run item due to potential conflict due to relative AnnouncementstRecognitions/ProciamationatCorrespondenoe - None 1. PUBLIC COFAMEN FERIOO: Judy Bingham — Insurance Status Libi Urernovic - Staff Comments 2. CCNU NCIL REPORTS (rhos is the partion of the agenda where the City Council will present updates an dtyr actions taken, cammhUo assignmer , and training and travel] a. Fox - Update on Legislation, Thank City Council and Staff b. -:night - Update on Neighborhood Watch, Dragonfly Galla C. Lara - None d. Orozco - thank staff for lowering flags, BCVWD Meeting e. White - None 3. CITY TREASURER REPORT' i Warrant Lists • MGO Phase II Monthly Financial Statements m Standing Finar;cial Committee 4, ACTION I T `MSIPUB ",HEAR NGSIf EQUESTB a. Formation of Community Facilities District 93-1 - Improvement Areas 8E, 8F, 17D (Continued from June 2, 2015 and June 16, 2015) Actions: Receive Staff Report Options: City Council/Beaumont Financing Authority may: • Adopt three Ordinances at the 2d Reading; * Adopt three Ordinances and Approve and Direct the Mayor to Sign the two Facilities and Fee Agreements; g Modify; Q Direct Staff; o Deny; or Continue Staff report was given by Lena Wade - Deputy City Attorney Speakers: Libi Uremovic - opposed Mike Taylor -- Applicant/Developer Motion by Orozco, Seconded by Lara to Adopt Ordinance loos. 1058, 1057, and 1058 at the second reading. AYES: Fox, Knight, Lara, Orozco ABSENT: None NOES: White ABSTAIN: None Motion by Lara, Seconded by Orozco to remove References to Improvement Areas 8G - 8J and Also, the maximum bond indebtedness for each Improvement Area as follows: 8E $13,000,000.00, SF $9,000,000.00 and $17D $10,000,000.00 and Authorize the Mayor to execute the Agreement(s). AYES: Fox, Knight, Lara, Orozco ABSENT: None NOES: White ABSTAIN: None b. Hearing on Costs of Nuisance Abatement 540 Edgar Avenue (Continued from July 7, 7015) Actions: Receive the Staff Report and Hold a Public Hearing Options: Adopt, Modify or Deny the resolution to accept the Report of Costs of Nuisance Abatement for 540 Edgar Avenue under section 8.32.440 Staff report was given by Marcedes McFayden, Quality of Life Open Public Hearing 7:00 p.m. Speakers: Gail Wallace — Property Owner Libi Uremovic — opposed Closed Public Hearing 7:35 p.m. Richard Homer— Assistant Fire Marshal Sean Thuilliez — Interim Chief of Police Motion by Orozco, Seconded by Lara to Adopt the resolution as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: Nona NOES: Mone ABSTAIN: None C. Resoiution — Sewer Standby Fees (continued from July 7, 2015) Actions: Open a Public Hearing Options: Continue the Public Hearing to the Regular Meeting of July 21, 2015 Staff report was Kyle Warsinski, Development Services Director Open Public Hearing 7:37 p.m. No Speakers Closed Public Hearing 7:37 p.m. Motion by White, Seconded by Fox to Adopt the Resolution as presented and direct staff to prepare an RFP prior to future considerations. AYES: Fox, knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None d. Fee Waiver for Spirit stun Options: Waive all fees associated with the cost of city provided services/ resources for this event. ■ Charge the Spirit Run Committee all fees associated with the cost of city provided services/ resources ;or this event. Staff report was given by Martin Bright, Beaumont Rotary. Motion by Orozco, Seconded by Fox to approve the fee waiver as presented. AYES: Fox, !might, Lara, Orozco, White ABSENT: None NOES: none ABSTAIN: None e. Raisojution.'IIut ovming +p=cit, :wine Dirsc,'cr f Indueb—I'M Rwatlons, State of Callfibmiia foP a e i fe i,z o��s°ant to 4aif 1nszara v :C.ec ' w`ojnta+s�satiar� Labciitlss Action: Receive S'iaff Report Options: ;adopt the Resolution; .- Deny the Resolution, a Direct stay to return with alternatives. Staff report was given by Kari Mendoza, Support Services Director Motion by fox, Seconded by i.ara to adopt the resolution as presented. AYES: Fox, Knig�;i, Lara, Orozcc, White ABSENT: None NOES: Nora ABSTAIN: None r. Const devv.Von of Attersdacnce to the Lssgue of %Gzliforala 0, ss Annual Collfarence Saptam. bar 30, 2011 5 through Orbe: 2, 015 — San Joss and Designation of VotingDsla alas fir the y.,eague e, Callfornia : Ries Annup-.' Confare icA 1f,e's' ending Actions: Consideration cf Councli Attendance and Appoint of Delegate and Alternate Options: 4 Approve attendance and make Appointments Deny Attendance to the Conference Motion by kni ht, Seconded by to designate council Member Orozco as the Voting Dalegate for the League of California Cities Annual Confarence. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None g. Request for Sponsorship — San Gorgonio Memorial Hospital Foundation's 12th Annual Golf Tournament and Dinner Options: Approve sponsorship of the San Gorjonio Memoriai Hospital Foundation's Annual Golf Tournament and Dinner at any level detailed in the staff report; or Deny the request for sponsorship of the San Gorgonio Memorial Hospital Foundation's Annual Golf Tournament and Dinner, individual Council Members and other elected /appointed officials may still request to attend this event as individuals and submit for reimbursement of individual attendance fees with the consent of the majority of the City Council. Motion by Lara, Seconded by Orozco to deny the sponsorship. Members of the Council will pay out of pocket at the door if they attend. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None r�. D 5cU!Za1,= a ld :.ownLlia 2t o f k s Fri ,C w r z �� .�� . s � ��c�k,��zr� a�E.�+��-it viith Regior: L ; b �tilinr;�1 a' sf �� v'� �ii3� �`:ir �r � � f �;,.+� Vit"'` � i,i'L ) Options: * Approve proposed settlement for $48,000 10 Continue item Q Reject proposed settlement Staff report was given by Kyle Warsinski, Development Services Director Speakers: Judy Bingham —Opposed Motion by White, Seconded by Orozco to approve the settlement in the amount of $48,000. AYES: Fox, Knight, Lara, Orozco, White ABSENT; None NOES: done ABSTAIN: None City Attorney, John Pinkney, recused himself and left the room due to conflict of interest. i. APPoWtei: Ci In V?, -ices Vor Lega i ��, I+�d Zw, Ba, n, Empey Murphy & �31r�;'aLQi�3� IL.LF Opi Ions: 4 Approve the Invoices b Continue the item Deny the item Staff report was given by Elizabeth Gibbs-Urtiaga, Acting City Manager Motion by White, Saconded by Lare to approve the invoices as presented. AYES: Fox, eight, Lara, Orozco, White ABSENT: None TOES: None ABSTAIN: None City Attorney returned to the room S. CITY MANAGER REPORT a. 'Reports on Department ActIvUlles 1) Projects 2) :Public Works Project List b. Calendar of Events 1) Community Outlook Speakers: • Judy Bingham – 5.a.2 Libi llrernovic – 5.a.2 C4� C..ERK REPORT - None 7. CI il� AT "VORIN E Ir REI��:r��T The City Attomey gave an update on projects and assignments their firm is working on: • City Council (Meeting/Planning Commission Meetings ■ Code Eriforcementl Planning Meetings Administrative Hearings Assisted staff with 10 Code Hr';forcemeni cases RDA Dissolution ■ Development Agreements with Developer Advise on 5 Police Matters 17 legal research assignments S. C01qSENT =— Nil (Items on the consent calendar are taken as one action item unleas an Item is pullse. fc. INirther 0scussion hare or at the and of action i-tems) a) Approval of all Ordinances & Resolutions to be raad by title only & publish by summary b) Approval of the Minutes of July 7, 2015 C) Ratification of Warrants of July 21, 2015 d) Receive and File MSHCP Development Mitigation Fee Attestation FY2013 e) Receive and file the Closeout of the Beaumont Economic Stimulus Program Report and Economic Impact of Growth Report f) Adoption of Ordinance – Procurement of Professional Services at its second reading by fi#le only g) Adoption of Ordinance – Approving Amendments to the City of Beaumont Munic!pai Code Pertaining to City Council Meeting at its second reading by title only h) Approval of Detention of Less Lethal Pepper -Ball Launchers i) Approval of Animal Services Contract Rate Increasa – City of Calimesa P pSons. Approval of the Consent Calendar as presented; or 2) pufi items for further discussion, approval, continuation, or denial. Council Member White requested that item S.h be pulled for further discussion. Motion by Fox, Second by Lara to approve the remainder of the Consent Calendar as presented. AYES: Fox, Knight, ;:,era, Orozco, White ABSENT: None ALOES: none ABSTAIN, Alone Questions for Council on item 8.h Motion by Orozoo, Seconded by White to approve item 8.h as presented. AYES: Fox, Knight, Lara, Orczco, White ABSENT: None NOES: bone ABSTAIN: None Adjourned to Closed Session at 8:40 p.m. Return for Closed Session at 10:15 p.m. No reportable action taken Adjournment of the City Council Meeting at 10:115 p.m. RespectfuRy Submitted, Office of the City Clerk Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 61h Street, Beaumont, California Tuesday, August 4, 2015 Closed Session (5:00 p.m.) Regular Session (8:00 p.m.) Closed Session began of 5:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. Public Comments regarding Closed Session — None Adjourned to Closed Session at 5:02 p.m. Regular Session began at 6:00 p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. Pledge of Allegiance: Mike Lara Invocation: Chaplain Grimes Report out from Closed Session by City Attorney: CLOSED SESSION a. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs- Urtiaga or her designee. Employee Organizations: Beaumont Managers Police Managers Police Officers Association o Police Sergeants a Profess!onal/Technical a Police Safety Support Services • General Unit SEIU Local 721 In Customer Service Coordinators No reportable action taken. b Conference with Legal Counsel Regarding Existing Litigation — Pursuant to Government Code Section 54956.9(d)(1). 1) Western Riverside Council of Governments v. City of Beaumont (Case Number RIC 536164] (Appeal Filed); No reportable action taken. C. Anticipated Litigabuil (two potential cases) - Pursuant to jovernment Code Section 54955.9(dx2). No reportable action taken. d. Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (one case: Claim by Estate of Mathew Perez adv. City of Beaumont). Motion by Fox, Seconded by Knight to deny the claim made by Estate of Matthew Perez adv. City of Beaumont. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None e. Personnel Matters - Evaluation of Acting City Manager - Pursuant to Government Code Section 54957 (b). No discussion. f. Personnel Matters - Evaluation of interim City Attorney - Pursuant to Government Code Section 54957 (b). Continued to end of Regular Session. g. Personnel Matters- Public employee discipline matter pursuant to Government Code Section 54957(b) No reportable action taken. Approval/Adjustments to Agenda: Request by Orozoo to switch items 4.f and item 4 e. He would like item 4.e heard and considered prior to item 41 Conflict of Interests Disclosure: None Announcements/Recognitions/Proclamations/Correspondence: White asked if an item on the consent calendar was a conflict. The City Attorney explained that at the time of considering the Consent Calendar, Council member White could simply abstain from that particular Item, if the item is not pulled for separate discussion and consideration. If it is pulled for separate discussion and consideration, Council Member White would need to recused himself and leave the Chambers. Acting City Manager Elizabeth Gibbs-Urtiaga stated that she would be leaving the room when the Council considered items 4.g, contract with the Acting City Manager, City Attorney explained that it was not a conflict of interest. 1 PUBLIC COMMEF— PERIOD: e Dr. Maureen Lathui — Beaumont Unified School District — Working with the City a John Dyson — Comments about agenda, applaud Council on transparency 2. COUNCIL REPORTS (This is the portion of the agenda where the City Council will present updates an city actions taken, committee assignments, and training and trav►elj Fox — Update on Concerts in the Park, Public Safety Dedication, Public Safety Golf Tournament, Veteran's Affairs a Knight — Update on Concert in the Park, Testing at the WWTP Lara - None Orozco - None a White —Update on Concerts in the Park 3. CITY TREASURER REPORT Warrants • MGO Update • Revenue and Expenses Update a Financial Auditors 0 Standing Financial Committee 4. ACTION iTENISIPUBL C1.3 a. Chamber of Commerce Annual Update Action: Informational purposes. No Action required. Presentation was given by Sheri Bogh, Director of the Chamber of Commerce Speakers: John~ Dyson — opposed to funding Chamber gatherings b. Donna/Maple Neighbor Coalition Petition Actions/Options: Receive and File Staff report was given by Kyle Warsinski, Development Services Director Speakers: Mr. Smith — Resident None Action Taken c. Macias Gini and O'Connell Phase �u Internal Controls Review Cash and Disbursements Actions: Receive staff report and presentation of findings by MGO staff Options: • Accept the MGO Advisory Services Phase 11 Review of Internal Controls Cash and Disbursements as final Discuss and request modifications * Deny acceptance Staff report was given by Nancy Carroll, City Treasurer Comments by Onyx Jones, Interim Finance Director Motion by Orozco, Seconded by Fox to accept the report as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None a. Short Range Transit Elan (SR7.12) Actions: Take testimony and continue the Public Hearing to the regular meeting of September 1, 2015 Motion by Fox, Seconded by Whig to continue o i le regular mee' ng of September 1, 2015. AYES: Fox, Knight, Tara, Orozco, White ABSENT: None NOES: None ABSTAIN: None :�. Avand sof G'3n-U y'ct Acflons: Receive Staff Report op' ions: G Approve one of the four proposals received for professional services . Continue the item o Reject the proposals Staff -epofi was givers by Kyie Warsinski, Development Services Director Chris Vogt — Interwest Consulting Tim D'zmura — Interwest Consulting Noel Owsley — NRO Engineering Phillip Hannawi — Southstar Motion by Orozco, Seconded by White to approve Interwest to perform the City Engineer services. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: Nome ABSTAIN: None e. i ward el Crdract� Sal: Disposal J-",Az:•icativac Feasibility Study Actions: Receive Staff report Options: Approve one of the two proposals for professional services. Continue the item. Reject the proposals. Staff report was given by Kyle Warsinski, Development Services Director Motion by White, Seeone ' by Orozco to continue this to a ft, a item, after the budget with the possibility of considering a workshop. City attorney advised that there was a motion and second to continue the item which is on the table which counsel understands to be a motion to table it to a future date which cuts off debate. There are requests from the public to speak so that needs to be honored. If Council is not inclined to table it yet because they want to have further discussion, then they can reject the motion, it can fail, and then you can have further debate. Orozco pulled his second so there is time to continue discussion. Open Public Comments 9:16 p.m. Speakers: Dr. Blair Ball — table item Motion by White, Seconded by Fox to continue to the l st meeting after the budget is adopted. AYES: Fox, Knight, La a, Orozco, White ABSENT: Mone NOES: None ABSTAIN: None City Attorney Pinkney advised tha council that if there is a desire by the Council to have an inter -agency meeting of the elected, you can always direct staff to work to arrange that as a part of your council ....'inaudible) White stated that was wl at he was going to ask because he would like to know if there is a consensus tonight because he wants to let lJlr. Zoba know, who has their meeting tomorrow, to propose it to his board and see if it's something they would be welcome to. Mayor stated that there was a consensus. Orozco wants city engineer to "weigh-in" on the proposal. go Acting Cid,ta�ger �ca3�i Actions: Receive Staff Report Options: a Authorize the Mayor to execute the contract Deny the Agreement Continue the Agreement Staff report was given by John Pinkney, Interim City Attorney Motion by White, Seconded by Lara to approve the agreement with the amendment to item 8.d of the agreement that the Acting City Manager has the right to resign as the Acting City Manager, with 30 days written notice, and go back to her role at Resources Director. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None 5. CITY MANAGER REPORT a. Reports on (Department Activities 1) Projects b. Calendar of Events 1) Community Outlook fi. CITY CLERK REPORT None 7.. ,TY ATTORNEY REPOKI' City Clark/City Treasurer Compensation Council Member Fox left the meeting at 9:37 due to not feeling well 8. CONSENT CALENDAR (items on the consent calendar are taken as one action item unless an item Is pulled for further discussion hers or at the end of action items) a) Approval of all Ordinances & Resolutions to be read by title only & publish by summary b) Approval of the Minutes of July 21, 2015 c) Approval of the Minutes of July 28, 2015 d) Ratification of Warrants of August 4, 2015 e) Receive and File Sales Tax update f) Adoption of a Resolution Delegating Authority to the City Manager to Act on Behalf of the Beaumont City Council for the CSAC Excess Insurance Authority g) Approval of GIS Services Program Letter of Agreement h) Accept and Approve Contract with York Risk Services Group i) Authorize the Mayor to Execrate the Agreement for Temporary Employment with Interim Finance Director Onyx Jones Options: Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, of deniai. Motion by White, Seconded by Lara to approve the consent Calendar as presented. AYES:Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: White abstained on item 8.g Adjourned to Closed Session ai 10:00 p..m. Report out of Closed Session at 10:33 p.m. f. Personnel (Nutters - Evaluation of Interim City Attorney - Pursuant to Government Code Section 54957 (b). No reportable action taken. Adjourned the City Council Meeting at 10:33 p.m. Respectfully Submitted, Office of the City Clerk Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6th Street, Beaumont, California Tuesday, August 18, 2015 Closed Session (5:00 p.m.) Regular Session (6:00 p.m.) Closed Session began at 5:00p.m. Place: Beaumont Civic Center Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excused Public Comments regarding Closed Session Judy Bingham - comments about staff 0 Libi Uremovic - comments about staff CLOSED SESSION a. Conference with Labor Negotiator - Pursuant to Government Code Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs- Urtiaga or her designee. Employee Organizations: Beaumont Managers 8 Police Managers Police Officers Association Police Sergeants Professional/Tec-bnical Police Safety Support Services General Unit SEW Local 721 • Customer Service Coordinators No reportable action taken in closed session b. Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case: Alan Kapanicas adv. City of Beaumont) No reportable action taken in closed session C. Personnel Matters - Evaluation of Acting City Manager - Pursuant to Government Code Section 54957 (b). No reportable action taken in closed session d. Personnel Matters - Evaluation of Interim City Attomey - Pursuant to Government Code Section 54957 (b). No reportable action tak, in closed session e. Conference with Legal Counsel Regarding Existing Litigation — Pursuant to Government Code Section 54956.9(d)(1). (One Claim: Saban Hardesty PASN- 002919; 00290"1). No reportable action taken in closed session REGULAR SESSION Regular Session to begin at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excused by the following vote: Motion by White, Seconded by Lara to excuse Council Member Fox from this meeting. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None Pledge of Allegiance: Orozco Invocation: Jerry Westholder Report out from Closed Session by City Attorney: Listed above under closed session ApprovaVAdjustments to Agenda: None Conflict of Interests Disclosure: None Announcements/Recognitions/Proclamations/Correspondence: None I. PUBLIC COMMENT PERIOD: + Darrell Terrell – Fiscal Challenges • Nancy Gall Comments about ERMAC ® Judith Bingham – Noise Complaint + John Dyson – Thank Nancy Carroll • Ron Roy – Financial investment Issues • Annette Franco – SCE + Kathleen Dysart -- Noise complaint • Nancy Hall – Noise complaint 2. COUNCIL REPORTS {This is the portion of the agenda where the Cfty Council will present updates on city actions taken, committee assignments, and training and travel) Fox - Excused Knight - Update on T -Naw Lara - Gearing up for EI Nino – have sandbag information available ® Orozco – Update on RCA, Thank the Acting City Manager, Thank Edison White – Update on T -Now 3, CITY TREASURER REPORT 4. ACTION ITEMS/ `ELIC HEARINGSIRE UESTS a. Staff report and v,scussion regarding past transac...)ns between Beaumont Electric and City/Beaumont Finance Authority. Actions: Receive Staff Report Staff report was given by John Pinkney, Interim City Attorney Speaker: ® Judy Bingham — Opposed ® Nancy Hail — Opposed Jim and Stacy Love requested that all questions from the City be submitted in writing and they will answer them. Motion by White, Seconded by Orozco to continue to a future meeting until the questions can be answered. AYES: Knight, Lara, Orozoo, White ABSENT: Fox NOES: None ABSTAIN: None b. Beaumont Chamber of Commerce Contract Review Actions: Receive staff report. Options: The City Council of the City of Beaumont may: a Direct staff to work with the City Attorney on a new contract with specific terms as per Council decision; OR * Continue existing contract with specific task orders to be determined by Council; OR • Modify existing contract with specific task orders to be determined by Council; OR Terminate existing contract and specific task orders. Staff report was given by Elizabeth Gibbs-Urtiaga, Acting City Manager Speakers: * Libi Uremovic - opposed e Judy Bingham — opposed Motion by White, Seconded by Lara to continue to a future meeting with the Chamber of Commerce submitted their priority of projects. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: done C. Automobile for I 3 Business License — Valley Cab Actions: Receive starf report Options: 4 Approve the Business License for Valley Cab with attached conditions of approval. • Approve the Business License for Valley Cab with modified conditions of approval. Continue the Business License for Valley Cab ■ Deny the Business License for Valley Cab Staff report was given by Rebecca Deming, Director of Planning Motion by White, Seconaed by Lara to table this item until they meet County of Riverside requirement and City of Beaumont proof of insurance. AYES: Knight, Lara, Orozco, White ABSENT: Fox DOES: None ABSTAIN: None o C - ti,;�t ^ C r� ;iG l tW`te C�af Beaumont, California,, riding � �xc d. i . i �V Glevk Dub6s` te. the Beaumont Municipal Action: Receive the Staff Deport and Mold a Public Hearing Option: © Approve the I st reading of the Ordinance as presented • Modify and Approve the '1st Reading of the Ordinance as presented Continue the Ordinance to a future meeting Deny the Ordinance Saff report was given by Julio Martinez, City Cleric Open Public Hearing 8:34 p.m. No Speakers Closed Public Hearing 8:34 p.m. Motion by Orozco, Seconded by Lara to approve the first reading as presented. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None e. An Ordinance or the City Council of the City art Beaumont, California, Addirig .section 2,08.120 "City Treasurer Duties" to tt s Ba,sum-noat Municipal Code Action: Receive the Staff Report and Hold a Public Hearing Option: • Approve the 9 st reading of the Ordinance as presented • Modify and Approve the lot Reading of the Ordinance as presented Continue the Ordinance to a future meeting • Deny the Ordinance Staff report was given by Nancy Carroll, City Treasurer Open Public Hearing 8*3 p.m. No Speakers Closed Public Hearing 8:43 p.m. Motion by Orozco, Seconded by Lara to continue to the regular meeting of September 1, 2015 with modifications. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None . An Ordinance or the k.►ty Council of the CIU'V of Beaumont, Califoirnia, AddIng Chapter 2.38 "Standing Financial �;o-mnrgUs" to the Beaumont Municipal Code Action: Receive the Staff Report and Hoid a Public Hearing Option: ® Approve the 1" reading of the Ordinance as presented Modify and Approve the 1st Reading of the Ordinance as presented Continue the Ordinance to a future meeting Deny the Ordinance Staff report was given by Nancy Carroll, Treasurer Open Public Hearing 8:58p.m. No speakers Close the Public Hearing 8:58 p.m. Motion by White, Seconded by Orozco to approve the first reading as presented. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None . .o st rata :n of Pnopossd .Sundance North Rai k, Withln the Sundance c c limn — Pfanning Area 45 (TM31468.3) — Par6ee, Homas Actions: Receive Staff Report Options: I . Approval of Planning Area 45 Sundance Park; or 2. Approval of Planning Area 45 Sundance Park with modifications; or, 3. Continue Planning Area 45 Sundance Park; or, 4. Deny the Planning Area 45 Sundance Park. Staff report was givers by Rebecca Derning, Director of Planning Speakers: Libi Uremovic — Opposed Motion by White, Second by Orozco to approve Planning Area 45 Sundar:ce Park as presented. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None h. Santa Ana Watershed Project Authority Invoice for Annual Basin Monitoring and Amendment No. 2 to the Agreement to Form a Task Force to include four new agencies Actions: Receive Staff report Options: * Approve, Deny or Continue the attached Invoice; and Approve, Deny or Continue the Agreement Amendment to include the four new Agencies. Staff report was given by Kyle Warsinski, Development Services Director Motion by Orozco, Seconded by White to approve the invoice as presented, AYES: Knight, Lata, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None Motion by Orozco, Seconded by White to approve the Agreement Amendment as presented. AYES: Knight, Lam, Orozco, Write ABSENT: Fox NOES: None ABSTAIN: None 1. Interum Engineering Services — Wilidan Engineering Actions: Receive the Staff Report and Review the Purchase Orders Options: * Approve the Purchase Orders. Continue the Item. * Deny the Purchase Orders. Staff report was given by Kyle Warsinski, Development Services Director Speakers: Libi Uremovic — Ooposed Judy Bingham -- Opposed Motion by White, Seconded by Orozco to continue to September 1, 2015 where questions can be answered. Acting City Manager Eiizabeth Gibbs-Drtiaga asked for confirmation that the motion was to continue the item with the understanding that no payment would be made to the contractor until that time. City Attorney stated that the language on the purchase order could be amended to show a "not to exceed" and "May be terminated by the City with 30 written notice. Motion by White moved to continue to the next meeting. White withdrew nis motion. Orozco made a motion to continue to the next meeting. Orozco pulled the motion. Motion by White, Seconded by Lara to approve with the modification to show NOT TO EXCEED on the Purchase Order as well as language of "may terminate with 30 day notice". AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None I. Interim Engineering Services — Utility Partners Actions: Receive the Staff Deport and Review the Purchase Orders Options: • Approve the Purchase Orders. Continue the Item. Deny the Purchase Orders. Staff report was given by Kyle Warsinski, Development Services Director Open public comments 9:40 p.m. Speakers: Libi Uremovic — opposed Closed public comment 9:42 p.m. List of questions given to staff to get written responses from the contractor. Why is the new headwork's, installed a year ago, is still not online? Did they place a request for a pump 7-8 month ago? Was it placed with Urban Logic? * Was there a suggestion to clean out the aeration basins to improve the capacity? Why wasn't it done? Acting City Manager gave a response on the second question regarding the replacement of the pump. She was made aware o*' this situation and there are three quotes for that replacement. Staff has been directed to prepare that purchase order on an emergency bases. It takes 10 weeks to get that particular piece of equipment, so the plan it to go ahead with that purchase order and bring it back to council on September ,I st for ratification. It would still be another 8 weeks out before delivery and payment but it does set the clock for the order for that piece of equipment. As far as they are aware, are there any other agencies that they deal with an additionai consultant rather that the ciient? Kyle Warsinski iet Council know that Utility Partners is now coming directly to the City rather that another consultant. Question from Orozco • Third party people doing work for Utility Partners. Does Hassam Baqui do work for them? Motion by White, Secom ' by Lara to approve with the modif tion to Purchase Order with add language of "may be terminate with 30 day notice". AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: Bone ABSTAIN: None k. Intarim EngiTmering Services — Urban Logic Consultants Actions: receive the Staff Report and Review the Purchase Orders Options.' 6 Approve the Purchase Orders, 9 Continue the item. i Deny the Purchase Orders. Staff reporr was given by Kyle Warsinski, Development Services Director Motion by White to deny purchase order number 2015-15 and do it all in house. Mayor asked for a second Clarification giver, by White that the motion include that we pay all of the outstanding invoices. Speaker. Kieran McKiernan — It's critical and it's the obligation of the City to mark underground utilities, specifically what we do is for the sewer. For the past several months, if you look back at out invoices, we often exceed 30 hours, but we do not bill for that. We keep it at 30 hours because that was what our task order was. if you stop us tomorrow and USA Underground Alert, you're a member of that, your obligated by law to protect and mark that, so is a contractor goes out tomorrow, if we don't go mark it and somebody cuts into a Verizon Wireless line or cuts into a water line and it wasn't marked, it comes back on the City and you'll get sued. It's critical. We do not have to do it. I understand. It's fine. But for the safety of the City you need someone who's capable of reading the plans tomorrow morning and getting these USA Underground alerts faxed to there and getting out first thing in the morning and marking them. White withdrew his motion White made a motion to approve the purchase order and give Urban Logic 30 day notice to terminate service for this, to give in house staff time to get up to speed on what we need to do. City Attorney asked for clarification. Would you be making a motion to approve the purchase order YAth the change the language to say that the purchase order is valid June 1, 2015 through September 18, 2015? White — Yes that would be good Questions by Orozco and item Orozco — I would really li o have an engineer here for us to ke a decision before we cancel anything. Just timeline wise, not having an engineer giving his recommendation and asking him direct questions, because again, an engineer is an expert on the liability of the City. i am going to reiterate what Council has said, we need to have an engineer here able to talk to us on some of these questions. I know one of the Council members has brought up about making an action quickly and not knowing the liability especially since it has been said one of our consultants. I am just going of my own feelings here, my own gut, and wanting to make decisions on something like this and asking him directly on advice on how long is it going to take? Do you feel comfortable with this? Not asking anybody else. Not asking Kyle, no offence. Not Elizabeth. I want to ask him directly and verbally state on record to us what his opinion is. Until then I do not feel comfortab'ie voting yes or no. Kyle Warsinski — Asked council to keep in mired that the RFP for the City Engineer Services was based on 8-12 hours per week to handle work and we are talking about adding 30 hours a month for this one single task. We would need to address the consistence with the RFP document that was bid on by firms and how to work this into that. Second the City Engineer needs to provide an unbiased oversight on the projects. I have a feel that Chris himself is not going to be doing the underground Alert requests. It would be someone from his firm. It is my understanding that Council wanted our engineer to oversee other City operations and other contractors operations that didn't work for his company. Lara — Is this beyond to scope of the RFP? Do we even know if this service can be provided by the engineering firm? Kyle Warsinski — It is outside the scope of the service based on. the number of hours. i cannot answer the second cuestion? Lara — I would like to find out, before we go without any contractor to do the work, if the company has the ability to take that particular scope over. Orozco — I am not sure if my question was clear. I had no intenHor.. to have the engineer do the work. I just wanted his opinion in term of what direction. I want to hear his advice. And two, I do not have a problem in paying what has been done, just going forward. White — I need to clarify. I thought I brought it up in the comments I made. There was a motion that the council approved some time ago to continue to work with Urban Logic as long as we could determine projects and jobs that were not critical, that we could replace or use an RFP to replace those and then move everything as smoothly and quickly as we can to competitive bid. I thought i made it clear that what I was suggesting was that we continue to contract with Urban Logic for the 30 days. This will give the new City Engineer the opportunity to review it to determine who we need to have come in and then he can make a recommendation to us until the process gets through. I think we all agreed that we were going to move forward and I am not asking for a gap where work is not getting done. I am think 30 days. If you want to make it 45 days, I'm okay with 45 days but we need .o start moving the process to competitive bid. I don't believe that was competitively bid because we discussed it before we put out the ordinance on competitive bids. Onyx Jones -1 just want reiterate, because if we go by the v ordinance with the RFP process, 45 days is really short to do that. And yes, we need the City Engineer to weigh in but it won't surpass the whole process that we need to go through for the RFP. You've got to give the firms at least 30 days to respond if you want to get good proposals. You could do less, but I'm just saying it' really does take some time if we do it properly. We do interviews with the firms and we do matrixes to see the pros and cons of each one and we bring it back to you. So we could make this a high priority sure, I just don't know if the process could be done in 45 days. We can't fust use the City Engineers input. White - I guess my argument to that is if we wait 30 days to make a decision on this, we are still back at the 30 day time period. i thought we were going to give our City Engineer the ability to seek consultants that can do this kind of work and i think there is some authority to do professional services work on contracts that were less than $10,000 without having to go to RFP. if you're true to what we voted on before, which were non- critical items go out to RFP. We have a solution on how to make it a non-critical item to stay with Urban Logic at this point. So my motion stands. If it dies of a second then we need to have that process go through. Orozco - I just don't feel comfortable back us in the comer, but i think we can come to a compromise in terms of doing what you want to do. White - is that a second? Orozco - no No second to Whites Motion Motion by Lara to approve the purchase order and continue doing this until such time as we have a new contract with someone that can take over. We won't have a time limit but at least we approve it and get the bail rolling. White - We should just leave it at December 31't then because we have already got it written in the agreement that if we get the RFP process done before hand, we can move over to the new contractor with a 30 day.. _ (inaudible) Orozco — Basically what is on there already. Basically approve it, it's already on here and once we do the RFP process it end sooner than that. City Attorney - So one option is to go back to what we have been doing which is that the purchase order would be valid from June 1, 2015 to December 31, 2015 but may be terminated by the City upon 30 days written notice. Then if you award a contract. Let's say you go through an RP process, and J think what Mrs. Jones said is correct, you want to give engineering firm sufficient time otherwise they may not make a proposal. if you have an engineering firm with, with the assistance with your engineer, that you want to go with then you can start the contract in 30 days and give notice to this company and then there is a smooth transition. Orozco — Before I second the motion, Change audio Orozco -Kyle, I don't know where it would fall. know that we have talk about the Potrero Project and some of these other key projects and the priority of projects and some of the work that has been done in the past. Where would that fall under in the purchase orders? Kyle — Potrero would be on this one because that had a council item .. inaudible... March the 171`' which council discussed and approve the expenditure up to the $819,000. So that was clear direction to proceed on that project. As with all contracts.. Inaudible... we can terminate within 30 days. Orozco - Because I know that was one of the thing that was on your list and I just wanted to make sure where that was on Here. I wanted to make sure it was tied Into one of them that wasn't in here or if it is going to come back to use later. Motion by Orozco to added language of the 30 day notice and not to exceed language as approved on the previous purchase order. White — With respect to this current purchase order? Orozco — Yes Purchase Order . 5-15 City Attorney — I am going to ask for clarification. The first purchase order that you have before you is number DS 2015-13 and what it says is time and materials under the amount not to exceed 75% of developer application fee totals paid for each project in accordance with the City fee schedule. So it does have a not to exceed amount. Not a dollar amount but a percentage amount. The language you are proposing to add, on the bottom left, is purchase order is valid for June 1, 2015 through December 31, 2015 but may be terminated by City upon 30 days written notice. White — No I don't believe that is correct. Because what we were doing , is I had problems with two of these purchase orders. My suggestion was going to be that we address those two purchase orders. 111 be happy to make a motion to the remaining purchase orders to move forward. I didn't think we had to take each one of these individually, but 15-1.5 is the one he just made the motion for. That one I believe that he was asking that the 30 day notice be added to that one, and the not to exceed. Orozco — But the December deadline would be on there, right? White — That's not changing, just adding the 30 day notice Lara — I'll second that motion. (Motion by Orozco, Seconded by Lara to approve purchase order number 15 with the modification to Purchase Order with added language of "Not to Exceed" and "may be terminate with 30 day notice". AYES: Knight, Lara, Orozco ABSENT: Fox NOES: White ABSTAIN: None Motion by White, Secont by Lara to approve purchase ord€ umbers 13, 16, 14 with the modification to Purchase Order with added language of "Not to Exceed" and "may be terminate with 30 day notice" on each one. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None Motion by White to deny 2015-17 and pay any outstanding invoices on that task. Warsinski — For clarification, the site support for the operator and the operations of the treatment plant is what we discussed before and a lot of those items have been removed from this purchase order and are going to be performed by Utility Partners, myself and the City Engineer. What is left on this purchase order is two dollar amounts. One is for outstanding invoices related to the engineering report for Title 22 Compliance and the $14,000 is a not to exceed to give them additional time since the prior dollar amount ended through June. So as you can see, fiscal year ends 2015, that's a June invoice. They've been working on that Title 22 engineering Report in July and we expect them to finish it hopefully in August, possibly September, so this gives them a prorated cost of finishing that report. Hopefully they; do it faster and its much less then this dollar amount. Maybe Kieran can speak to that. This was solely to finish the title 22 Compliance Report that is performed by the City after the testing that occurred. White — May I modify my motion? Knight — yes Motion by White to deny the purchase order, pay the outstanding invoices, and any work that is completed we receive invoice and then have the invoices approved before we pay there. Knight — Motion dies due to iack of a second. Knight — Kyle, I want to ask you something. 1 want to make sure that we do not hijack our Title 22. Warsinski — that is the reason that I created this purchase order. To have something that gives the Contractor authority to finish that report and the ability to follow title 3 and our new purchase order system on a way that we can approve those invoices when they come in. White — May ask a question? If the oversight and the management of the operator an d operations of the WWTP has been removed from this, then why is it on the description for supplies and services? Warsinski — It is going to coincide with their invoices. That is what their invoice was named from June. Motion by White to approve the purchase order and remove the "provide oversight and management of the operator and operations of the WWTP from the purchase order and pay any outstanding invoices. Speaker: Kieran McKiernan — There are a number of questions that you brought up tonight Council Member White that hopefully I can answer for you that you addressed to Willdan and others. There were points made about Title 22 and what the city hasn't been compliant but I can't answer that better than the Regional Board answered it to some questions that were close to it explaining that the tertiary treat has been provided by title 22 water now for the last White — that wasn't my question. i could ask you my questions if you would like me to? McKiernan — okay White — Why isn't the new headwork's on line? McKiernan — that headwork's dia come online and there were some components that failed so the manufacture now is, the subs that worked on it are re -coordinating and fixing the broken components and that should be, I think next Wednesday, we are having another run through. We have had several run troughs where it runs for awhile and then an alarm goes off so we have to work through the problems White — when was ;t originally installed? McKiernan — The construction started in 2013. It was supposed to be finished in 2014. It stopped because in that process, during that time we were given direction, we were working on what was called a recycled water project. We were designing a weft well and a pumping station to pump water through a pipe and we were going to reallocate the portion of the work that was supposed to be done at the headwork's so it was decided at that point to put everything on hold and wait. Then the world blow up here at the City and there was an order to stop every project. We did, they did, and everybody did stop everything in 20`i4 when the world blew up here. White — In April of 2394 1 had a tour given to be by Mr. Warsinski. It was boasted to me, Look at our new headworks. Their hooked, they are connected, about ready to go online. We didn't have a blowup in the City until a year later, March and April 2015. So that has been a problem for over a year? McKiernan — i sorry. White — nothing really happened until March when Stainer Group came in here and then McKiernan — That's not what I'm talking about White — What blow up are you talking about McKiernan — I am talking about the TUMF and former Council Member gave a direction to stop all projects White — Which Council Member was that? McKlernan —1 don't remember the person. it could have been Unknown speaker - Cast, :) White — Okay. How about the request for the pump. Why has that taken so long? McKiernan — There have been several requests made. We've given memos to City. I think it was a financial issue. We don's have control. We've never had control of any decisions that were made when something was purchased and when it wasn't purchased. Its not just that pump. There's a pump at the Mesa Lift Station. There a pump at the Four Seasons Lift Station that needs to be. There's a lot of work that needs to be, that was differed. We've recommended all of that stuff when Utility Partners has told us, we've forwarded that information right to the City. Beyond that we have no control, we have no power to pull the tiger on anything. White — Then why do we need tour services? Why can't utility Partners come straight to the City with all of these? McKiernan — Because on some or these you need an engineer to because White -r Our City Engineer won't be abie to look at it and determine McKiernan — Our City engineer has a specialist in wasts water design White - I'm saying he could then go to another consulting engineer and say what your opinion on that? McKiernan - He can go to anybody, it's just the person who's of my team happens to have an intimate knowiedge of what's going on (inaudible) White - I understand I just uncomfortable with the fact that utility Partners told me we are the only ones that have this second layer of consultants and they are able to successfully do their jobs in all the other plants McKiernan — We've consulted at many other Cities in the same capacity because f a pump is being replaced the (inaudible) White — in other words ;inaudible) as overseers of other plant? McKiernan — Absolutely. Not currently, but we have yes White —Which plants? McKiernan — iil have Zuzanna tell you. She'll remember White — Okay. I'm done McKiernan -- I do have a question. You said several times tonight, and it sort of to the context of my company, You said we will get this out so we will get another company in there. Does that mean we shouldn't bid? White — no I didn't say that. McKiernan -, Its been sai( couple of time tonight we will get a ther company in there. White — that not what I said Inaudible White — What I said was we would throw this to our new City Attomey, City Engineer to determine whether or not we need to go and get somebody in there. I didn't say who would be bidding on it or who wouldn't be McKieman — I'm sorry. Maybe I miss heard it. I heard it a couple of times. City Attorney — Ex: use me Mayor. If there was any misunderstanding its now been clarified for the record. McKieman -- The other thing I would like to clarify with the Council, if I can, I tried and properly filed a DBA or fictitious business name to get away from Urban Logic because everything is Urban Logic and 1 hate Urban Logic Name and we have tried to use it and I don't know what the proper procedure is but I would like to have it out there if we can use it on our Invoices or whatever else. I am not sure how that is handled. The other question I have is regarding the invoices. These POs only go back to June. There's several, multiple outstanding invoices that go back much farther than .lune and I want to Understand if we are going to be reimbursed and paid for those, for work that we have completed. White — Mayor may 1 clarify? Knight -- I would ieke our City Manager to White — I was just going to say every purchase order we have approved tonight we said we would pay any back invoices that were due. McKiernan — That my one clarification, because if I can does that mean just to June or does that mean ones prior to June? Gibbs-Urtiaga — let me address the first issue. Mr. McKiernan presented invoices with a different name on the invoice and we do not have a contract with that new name so I asked that the name of the company that we have a contract with, which is Urban Logic be added to the invoice. He can add DBA but when we are presented with an invoice from a company that we do not have a relationship with, it's going to be denied. The second point is, I met with Mr. McKiernan and during the course of that conversation it was brought to my attention that there might be invoices outstanding from 2014, 2013, and at that point I am not comfortable signing invoices that far back White — But you would reconcile those invoices and if they are appropriate to pay then we are not going to not pay them, right? Gibbs-Urtiaga — Correct. But we have to do our due diligence on our side. That was the first time that I knew that we owed the company that much, that far back. Knight— How come we have invoices that are so far back? Gibbs-Urtiaga — I do not )w. McKiernan — They have been handed in. Some of them six times because I handed them in and the former finance director and the former city manager would hand them back and say we are not paying these now. There's not enough information on this. Give us more information. I would change the format to how they would want it and I would hand it in again and it was turned back to me again. Then they would ask for more information. I would provide more information. It was always an unofficial here, we are not paying these right now. Pinkney — I'll make a suggestion madam mayor. Since those invoices are not before you, perhaps the thing to do would be to have those put on a future agenda and then you can ask any questions you have and clarify it with the contractor and then decide what you are going to do with those. Knight — yes. Pinkney — the items that you have before you tonight are in your packet Knight — Mrs. Tones did you have something you wanted to add? Jones — I apologize, just really quick I just wanted to be on record that i did send an email to Mr. McKiernan asking him to give us all of the invoices, everything that he has that is outstanding. We were going to put it in a packet and forward it to the City Attorney for review because we did learn that they had been rejected in the past and my concern was having staff being able to certify that the work has actually been done and why were they rejected. So he has been given instructions to gather up all the invoices and get them to us by Friday and then we would take that to the City Attomey. Knight — Okay. thank you McKiernan — To that point I asked for an extension from Friday as I was asked for additional information. On August 6t' I produced a thousand pages of back up documents and it was handed back to me and said can you subdivide this further? And that was just for 4 invoices, So to produce all of that, it's going to be thousands and thousands and thousands of pages. Some of them are going to be duplicate copies bit my people have been working on :t and working on it and I am not sure I can get everything in by deadline on Friday but we are working our hardest to get it in by Friday and if I can have a couple more days or another week it would be helpful. I am trying to produce all of the documents. Some of the documents the city already has. They have in email. They have it in pfd forms, but they are asking us to reproduce it so we have no problem in doing that it's just when 1 do it and its handed back to me, it once again has to be done over again. Gibbs-Urtiaga — If we can, might I suggest that we schedule this for the September 15 that will give Mr. McKiernan plenty of time to get the documents together. Our deadline for the agenda is September S. Knight — Is that agreeab,e? White — I'm good with that Knight - I think we are al' iod with that. You'll have more tim( Orozco -- Lets tackle the one we have Gibbs-Urtiaga - And one more thing, the backup documentation to the invoices, correct me if I am wrong, is the inspection records. McKiernan - Right. That's what I produced. A thousand pages of dailies and inspections dailies. I've probably got four thousand of those. Knight - Okay. Alright. We will move forward on that. We need to go back to where we were with the Pinkney - Purchase Carder 17 Martinez - We have a speaker Mayor Knight - Alright Oper. Public Comments at 10:35 p.m. Dr Ball -- I appreciate the Council for looking into these situations. They are very complex. It is my understanding from prior Council meetings that Urban Logic was going to do only essential, critical wrap ups of projects that they were involved with. I personally don't see how this fifteen was really an urgent or critical. It could have been spun off several months ago because of the background and whatever happened with him. At some point there has to be some accountability on these firms and I know you are getting to the bottom of that but in addition to that there has to be some accountability on the staff level and they could have looked at that ad said this in not critical therefore we need to move it out IFP and so forth. There needs to be accountability here. You've got an enterprise fund that the Council has no idea what that money is, where it's at, where it's going. And to continue to put out just invoices here of things that are going to be done, that $14,000, the natural human tendency is to go right up to $13, 995. Whether those hours are really need or not saying they will do that, but that the natural tendency. If you give someone $14,000 more dollars to wrap this up, the tendency is they are going to go tap to $14,000. You give them $10,000 they go to $10,000_ So how they pull these numbers, and I understand, this is just a ratio of so forth, but you know there needs to be accountability here on the staff level too. Thank you Knight - thank you for your comments. Are there any other request to speak? Martinez - no. no others McKieman - With respect to us going to the limit of he not to exceed, I can show you many invoices where it say not to exceed 75% as a fee for $75.00, its cost us $3,000 in billing time and we get paid $520 on that. There's also numerous, numerous plan checks that we are not even close to hitting 50% and we won't even get past 50% on the fees that have been taken in. i can show you numerous invoices of that situation, both plan check and -inspection as you tally all of it by project. So I understand the gentleman's point that, but we are getting painted with a broad brush here. There are no facts to back these clair i can show you invoices. There invoices that show we get paid $520 when sometimes it a thousand, two thousand, or three thousand dollars to actually complete the job. Knight - Thank you Mr. McKiernan. We need to go back here, do we have more people speaking? Martinez - no. Knight- okay. We will close the Public Comments at 10:38 p.m. White - Would you like me to restate my motion? Knight - 1 would White -- Before we do that, even before i make my motion, I'm moving that we make a small change. We are already approving $150,000 in work, in invoices for urban Logic, none of it being competitively bid. So my motion was Motion to approve purchase order 17, we remove the description that say provide oversight and management operator and operation of the WWTP. Knight - Motion dies for lack of a second. Do have an additional motion? Lara - I have a question. The removal of the oversight, I thought Kyle had indicated that the reason that's ot, there is because we are actually paying for an invoice that is for that service. That is my concern about removing it. Pinkney - the invoice number I believe is at the bottom White - So we are still approving that? Gibbs-Uirtlaga -Ale that is not the invoice number. That's the account number. Would it be helpful if we splint these two into two separate purchase orders? White - I am okay with saying we will pay any invoices that are out there. I don't know why its so hard to remove two line that we are being told we do not need them to do anymore. Lara - because I don't want you to come back later and say that we paid for something that wasn't identified on the invoice White - Well that what I am saying. I will add to my motion, 1 thought it was standard from all the other motions we are making tonight that we pay any outstanding invoices for work that's already been done. Lara - does that need to be in the description? White -- I think it says it down there. Doesn't it? If not part of the $9400 and we are authorizing another $14,000. Gibbs-Urtlaga — it would inclusive of those dates. So I want be very clear to Council and the Contractor. If an invoice is dated between June and December but the work was done outside of that time frame, this PO does not cover it. White — but if it is done within that time frame, and it had to do with oversight and management operator and operation of the WIMP, I'm okay with that being paid. If we need to put that in the motion, I can put that the motion. I am just trying to ask you guys to make a baby step. Lara — Can 1 just make a motion to add the comments we have added about the 30 day as well as the not to exceed? White - And approve this purchase order Lara — And approve this purchase order Knight — Do I have a second? Orozco — i W1 second but I have a question. So just to clarify what is going on here because there are motions thrown around here. Just because it has that wording doesn't necessarily mean we will go out and ask them to do the work, right? White — Yes it does, because if you are telling me that its not on there (inaudible) Knight — Point of order here Orozco — Lets let s aN be accountable to the council Warsinsk! -- The reason that the title was on there was because the Fiscal Year 15 invoices i have received. The prepared Engineers Report related to Title 22 Compliance of the facility fell under that task order. That is what the name of the task order was so i carried that over to this purchase order so there wouldn't be confusion on starting new work without an RI=P. This was an on gong project that started last year and continued past the testing and will be completed hopefully in the near future. That was my reasoning on putting that title on there, so there was no confusion on what's this new purchase order on work that has never been presented or paid for before. So I wanted that consistency over there. The only dollar amounts on FY ends 16 after the July 2015 is going to be the Engineering report. That's the only thing you are going to see from July White — I would like to call for the question Orozco — Can he finish answering? White — What happens when someone calls for the question? What did we decide? We might as weil just vote: (inaudible) Pinkney — You can call for the question or call to end debate which is essentially a motion and then you would have a second and you would vote on that White — I called to end the debate Gibbs-Urtiaga -- I have a motion and a second Knight — We have a motion and a second to end debate Pinkney — It's not a debatable motion. If you have a motion and a second then you would (inaudible) Martinez — Who was the second? White — It was Mr. lura Ma!klnez - So we have a motion as it stands. Knight — yes Martinez - Dc we read to repeat? White — this is tike motion to and debate Knight — to end debae Martinez — to end debate, then it goes to roll call White — yes, Orozco —Bio, !era — yes, Knight — yes White — I call for the question on tra second one. I called for ending the debate on the other motion that has been seconded Knight — Okay. We do have a motion and a second on the floor Write — cow act and i arr calling for the question. I am caning to end debate. i guess I need a secor:d can that Knight — so we need a vote White — we don't have a second on my motion (inaudible) Pinkney — we need to make sure the City Clerk is clear on what Martinez — so we do not need to call for a motion to end debate, so we are ready for roll, is that correct? White — if he is Crone debating then yes Martinez - The motion is by Lara Ssconded by Orozco for the 2015-17 apporval With modifications (not sure who answered) yes Knight — we are spot on know? Martinez -- Now we are ready to voce on it. Roil Carl: AYES: Knight, Lara, Orozco ABSENT: Fox NOES: White ABSTAIN: None City Attorney Pinkney recused himself because this item involves his firm and left the room 1. Approval of invoices for tWegai Setvicas from �,lov&k, Barran, ,Ena392,t' Murphy & Pinkney LLP Options: Approve the Invoices Continue the item 41 Deny the itern Motion by White, :seconded by Lara to approve as presen'md wnd request that staff put a cover on future submittals with totals. AYES: Knight, Lara, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None a. R9 'ports on Departmert Activities 1) Projects 2) Public Works Project List b. +Caiendar of Events 1) Community Outlook Speakers: �& LIM Urerrovic B. COITY CLERK REPOR1` 0 Update on Public Records 7. CI'N. ":IIl NEV REP0,"4 71 13. CONSENT CAI-ENCA'R (Items on the consent calendar arz taken as orm WAlen ism unless an Ram is pulled for further d1scu slan ho=•a o at the and of action items) a) Approval of all Ordinances & Resolutions to be read by title only & publish by summary b) Approval of the Minutes of August 4, 2015 c) Ratification of Warrants of August 4, 2015 d) Approval of Animal Services Contract Rate iricraase — Morongo Band of Mission ;ndians e) Approval of Animal Services Contract Rate Increase -- City of Banning f) Authorize.!' T to Reiease RFP for Third Party C ns Administrator g) Award of Contract — Financial Auditing Services — Van Lant & i=ankhanel h) Award of Contract — City Engineer — Interwest Consulting i) Response to Council - City Clerk: Appointed VS Elected j) Approval of Final Map 33096-5 and Agreement to Provide Financial Security for Monument Bond No. 41314572 related to private development — K. Hovnanian — Four Seasons At Beaumont k) Approval of the Lake Elsinore and San Jacinto Watershed Authority Invoice for Annual Task Force Contributions Options: Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Speakers: Libi Uremovic Motion by White, Seconded by Lara to approve items a, c, d, e, f, g, h, j, and k. AYES: Knight, Lara, Orozco, White ABSENT: Foy: NOES: None ,ABSTAIN: None 8.b - Mo ion by White, Seconded bre Lara to approve the Minutes v ith modificaticris to item 4.e to sho4w that counci: requested staff to reach out to neighboring water districts AYES: Knight, Lara, Qozco, White ABSENT: Fox NOES: Bone ABSTAIN: None 8.i - Motion by White, Seconded by amara to continue to the meeting following the budget adoption. AYES: Knight, Lara, Orozco, Write ABSENT: Fox NOES: None ABSTAIN: none Adjournn, ent of the City Council Meeting a 11:08 p.rn. Respectfully Submitted, Office of the City Clerk Minutes Beaumont City Council Special Meeting Agenda 550 E. 6th Street, Beaumont, California Monday, August 24, 215 Special Session (7:00 p.m.) Special Session began at 7:02p.m, Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozoo, and Council Member White Public Comments regarding Closed Session: Speakers. Libi Uremovic – Comments about staffing John Pinkney, Interim City Attorney made a clarification on the following: Item 1 b. - Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case) That one case is a potential claim from Alan Kapanicas against the City of Beaumont relating to his employment status. For clarification in case anyone from the public wants to make comments they should be given the opportunity to do so before going into closed session. The Mayor asked if there were additional comments from the public. There were none. Adjourned to closed session at 7:05 p.m. 1. CLOSED SESSION a. Conference with Labor Negotiators — Pursuant to Govemment Code Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs-Urtiaga or her designee and attorney Mark Bennett. Employee Organizations: Beaumont Managers Police Managers • Police Officers Association • Police Sergeants • Professional Technical • Police Safety Support Services • General Unit SEIU Local 721 • Customer Service Coordinators b. Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(4)(2): (One Potential Case: Alan Kapanicas adv_ City of Beaumont) Report out of Closed Session: No reportable action taken in closed session. Adjournment of the Special meeting at 9:05 p.m. Respectfully Submitted, Office of the City Clerk Minutes Beaumont City Council Special Meeting Agenda 550 E. 6th Street, Beaumont, California Wednesday, August 26, 2015 Special Session (6:00 p.m.) Special Session to begin at 6:05p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. 1. PUBLIC COMMENT PERIOD: + Judy Bingham — Comments about staff Libi Uremovic — Comments about the budget Mary Daniel — Comments on past practices 2. PRESENTATIONS a. FY 201512016 Proposed Budget Presentation given by Elizabeth Gibbs-Urtiaga, Acting City Manager, and Michael Busch, Urban Futures Public Comments 7:47 p.m. Mary Daniel — Comments about City Services, Potrero Judy Bingham — Comments about staff ® Libi Uremovic -- Comments about filing claims !Nancy Gall — Comments about budget, street lighting, street paving ® Kay Gential -- Comment about self insurance, bank reconciliation, 5 year forecast Comments and questions from Council No action taken Adjourn the Special Meeting at 10:17 p.m. Respectfully submitted Office of the City Clerk Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 60' Street, Beaumont, California Tuesday, September 1, 2015 Closed Session (5:00 p.m.) Regular Session (6:00 p.m.) Closed Session began at 5:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present No public comments on closed session Adjourned to Closed Session az 5:04 p.m. CLOSED SESSION 1. CLOSED SESSION a• Conference with Labor Negotiators — Pursuant to Government Code Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs- Urtiaga or her designee and attorney Mark Bennett. Employee Organizations: Beaumont Managers Police Managers Police Officers Association Police Sergeants Professional Technical • Police Safety Support Services General Unit SEIU Local 721 Customer Service Coordinators No reportabie action taken b. LITIGATION: 1. Conference with Legal Counsel —Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). (Case name: Oak Tree Alternative v. City of Beaumont, Case No. RIC1109687) No reportable action taken 2. Conference with Legal Counsel —Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). (Case name: Pedroza v. City of Beaumont et al., EDCV 13-01800-JGB (DTBx)) No reportable action taken 3. Conference wi' _egal Counsel --Existing Litigation ,rsuant to Government Code Section 54956.9(4)(1). (Case name: Morgan v. City of Beaumont, et al., RIC 1118540) No reportable action taken 4. Conference with Legal Counsel —Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). (Case name: Robert Galletta v. City of Beaumont, et al., RIC 1506985) No reportable action taken 5. Conference with Legal Counsel —Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). (Case name: (HUPP IV) Hupp v. City of Beaumont, USDC Central, 5:14-cv-01303-VAP-SP) No reportable action taken 6. Conference with Legal Counsel —Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). (Case name: (HUPP V) Paul Hupp v. Hubbs, City of Beaumont, USDC Central, Case Nos. 5:14-cv-02560-VAR-SP) No reportable action taken 7. Conference with Legal Counsel —Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). (Case name: Irene Ellis v. City of Beaumont, et al., Case No. RIC 1402938) No reportable action taken 8. Conference with Legal Counsel —Existing Litigation Pursuant to Government Code Section 54956.9(4)(1). (Case name: Judith Bingham v. City of Beaumont, Case No. RIC 1408807) Council Member Recused himself and ;eft the room No reportable action taken 9, Conference with Legal Counsel —Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). (Case name: Sontoski v. City of Beaumont, et al., RIC 1217866) No reportable action taken 10. Conference with Legal Counsel ----Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2); (One claim by Estate of Matthew Perez) No reportable action taken 11 Conference wit' egal Counsel—Anticipated Litigati( Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One claim by Edith Grunewald) On a unanimous vote of 510 with all Council Members present, the Council voted to deny this claim. 12. Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One claim by Ana Espinoza) On a unanimous vote of 510 with all Council Members present, the Council voted to deny this ciai m. 13. Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case: Alan Kapanicas adv. City of Beaumont) No reportable action taken 14. Conference with Legal Counsel — Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) (two cases). No reportable action taken REGULAR SESSION Regular Session to begin at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present Pledge of Allegiance: Kristin Warsinski Invocation: Rob Peterson – Police Department Chaplain Report out from Closed Session by City Attorney: See closed session section on this agenda. Approval/Adjustments to Agenda: Item 8.d needs to be pulled due to error in agenda item wording. The item should have been the seconded reading for the Standing Financial Committee Ordinance rather than City Treasurer Duties. The City Treasurer Duties Ordinance needed to be re -advertisement due to substantive changes by the City Council at the Regular Meeting of August 18, 2015 and is scheduled for the regular City Council Meeting of September 15, 2015. Conflict of Interests Disclosure: None AnnouncementslRecognitions/ProciamationslCorrespondence: Presentation by Mrs. Teeman and Mr. Jenson regarding transportation for seniors. 1. PUBLIC COMMENT PERIOD: ® Mrs. Condon – Comments on the budget John Dyson – Comments on budget and CFD's Betty Yarnel – Comments about 1086 Edgar (Code Enforcement, Police, Fire) and business at her home 0 Judy Bingham – Comments about budget workshop © Kate Considine - nments about the Beaumont Char v of Commerce Deborah West — Comments about Ms. Yarnel's property 2. COUNCIL REPORTS (This is the portion of the agenda where the City Council will present updates on city actions taken, committee assignments, and training and travel) 3 Fox -None Knight - None Lara - None Orozco -None White - None 3. C°TY TREASURER REPORT Progress with Finance Department on the Warrant List Standing Financial Committee City Treasurer Duties Monthly Expense Reports Bank Reconciliation up to April 4. ACTION i +-EMS0LIBLIC HEARINGSIREQUES 'S a. Resolution — FY 2015-2016 Operating Budget — Ali Funds Actions: Receive and file staff report and Hold a Public Hearing Options: The City Council of the City of Beaumont may: e Adopt Resolution as presented. L3 Adopt Resolution with changes_ Do not adopt Resolution as presented. Hold this item to a future meeting. Staff report was given by Elizabeth Gibbs—Urtiaga, Acting City Manager John Pinkney suggested that the budget be continued and that staff runs a legal advertisement in the paper and consider it on September 15, 2015. Open Public Hearing 7:00p.m. Judy Bingham Libi Uremovic John Dyson Nancy Gall Closed Public Hearing Motion by Fox, Seconded by Orozco to continue the Public Hearing to the regular meeting of September 15, 2015. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None b. Short Range Transit Plan FY 2015-16 (Continue from August 4, 2015) Action: Take Testimony and Close Public Hearing Options: o Approve the SRTP for FY 2015-16 as presented; Modify and Approve the SRTP for FY 2015-16; 15 Continue the SRTP for FY 2015-16 for a future meeting (date specific); or 0. Deny the SRTP for FY 2015-16 and direct staff to cease transit operations. Staff report was given by Elizabeth Gibbs-Urtiaga, Acting City Manager Motion by Fox, Seconded by Orozco to approve the STRP for FY2015-2016 as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None C. Adoption of the FY 2015-20'16 Appropriations Limits Options: o Adopt Resolution as presented. R Do not adopt Resolution as presented. Adopt Resolution with changes. Hold this item to a future meeting. Staff repot was given by Onyx Jones, Interim Finance Director Motion by White, Seconded by Lara to continue to the regular meeting of September 15, 2015. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None d. Ratify Purchase of WWTP Influent Pump Actions: Receive Staff report Options: o Ratify the approval of the Purchase Order. Continue the item for additional discussion. Staff report was given by Elizabeth Gibbs-Urtiaga, Acting City Manager Motion by Lara, Seconded by Orozco to ratify the approval of the purchase order as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None 5. CITE' MANAGER REPORT a. Reports on Department Activities 1) Response to Council Questions - Willdan Engineering b. Calendar of Events 1) Community Outlook 6. Cr,Y CLERK REPORT 6 Nothing to report 7. CITY A:TORHEY REPORT Update on assignments currently working on for the City of Beaumont 8. CONSENT CALEN®AR(gems ori the consent calendar are taken as one action item unless an iters is pulled fmr further discussion here or at the enc" of action items) a) Approval of all Ordinances & Resolutions to be read by title only & publish by summary b) Ratification of the Warrants for September 1, 2015 c) Adopt the Ordinance of the City Council of the City of Beaumont, California, Adding Section 2.08.160 "City Clerk Duties" to the Beaumont Municipal Code at its second reading by title only d) Adopt the GrdinanGe of the Gity GounG*1 of the Gity of BeauFnGllt, , Adding SeGtiGn 2.0 .120 "City T-FeasuF-eF �.-SLtO4411-39eaumvnt t�+n;G' e) Approval of the Sale of Prisoner Transport Van f) Approval of the Auction of Retired Police Vehicles g) Authorize Staff to Release RFP for Information Technology Services Options: Approval of the Consent Calendar as presented, or 2) pull items for further discussion, approval, continuation, or denial. Request by Orozco to pull item 8.b for further discussion Request by Lara to pull item 8.f for further discussion Item 8.d has been pulled for consideration on September 15, 2015 Motion by White to approve items 8.a, c, e, and g as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: done Item 8.b - Questions asked and answered with regards to Scott Fazekas, the pump replacement at the WWTP, and Payment to City of Corona Motion by Orozco, Seconded by Lara to approve item 8.b as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None Item 8.c - Questions asked and answered with regards to Fiscal Impact. Motion by Lara, Seconded by Orozco to approve item 8.b as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None Adjourning to closed session at 8:45 p.m. Report out of Closed Session by the City Attorney is listed under closed session section. Adjournment of the City Council Meeting at 11:1 g p.m. Respectfully Submitted, Office of the City Clerk Any Person with a disability who requires accommodations in order to participate in this meeting should telephone Shelby Hanvey at 951-769- 8520 ext. 323, at least 48 hours prior to the meeting in order to make a request for a disability -related modification or accommodation Minutes Beaumont City Council Special Meeting 550 E. 6th Street, Beaumont, California Wednesday, September 9, 2015 Closed Session (5:00 p.m.) Open Session (6:00p.m.) Closed Session to begin at 6:00p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present Public Comments regarding Closed Session — None Adjourned to Closed Session at 5:02 p.m. 1. CLOSED SESSION a. Conference with Legal Counsel --Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case: Alan Kapanicas adv. City of Beaumont) No reportable action taken b. Conference with Labor Negotiator— Pursuant to Government Code Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs-Urtiaga or her designee. ® Beaumont Managers • Police Managers Police Officers Association Police Sergeants Professional/Technical Police Safety Support Services o General Unit SEIU Local 721 Customer Service Coordinators SEIU Local 721 No discussion, therefore, no action taken C. Conference with Legal Counsel Regarding Existing Litigation — Pursuant to Government Code Section 54956.9(d)(1) 1. Western Riverside Council of Governments v. City of Beaumont [Case Number RIC 536164] (Appeal Filed) No discussion, therefore, no action taken REGULAR SESSION Place: Beaumont Civic Center Regular Session began at 6:15p.m. Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present Pledge of Allegiance: Report out of Closed Session by City Attomey: indicated above in closed session section Approval/Adjustments to the Agenda: None Conflict of Interests Disclosure: None Announcements/Recognitions/Proclamations/Correspondence: None PUBLIC COMME Y PE;1IOD: * Judy Bingham — Comments about Council and Staff Libi Uremovic — Comments about prior staff, current council, and contractors 2. ACTION iTEMS/PUSLiC IHiEAR!NGS/REgUESTS a. Award of Contract: Special District Administration Services Actions: Receive Staff Report Options: Approve one of the four proposals for professional services ® Continue the item Reject the proposals Staff report was given by Elizabeth Gibbs-Urtiaga, Acting City Manager and Onxy Jones, Interim Finance Director Speakers: Shane Spicer — Albert A. Webb Associates Danielle Wood — NBS Representative Mark Risco — Willdan Libi Uremovic — Opposed John Dyson — In favor of Webb Motion by White, Seconded by Lara to award the contract for Special District Administration Services to Albert A. Webb Associates. AYES: Fox, Lara, Orozco, Knight, White ABSENT: None NOES: None ABSTAIN: None Adjournment of the Special meeting at 8:17 p.m. Respectfully Submitted, Office of City Cleric Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. fit' Street, Beaumont, California Tuesday, September 15, 2015 Closed Session (5;00 p.m.) Regular Session (6:00 p.m.) —M Close; Sessicri began at 5:01 p.m. Race, Beaumont Civic Center *boli Call: Mayor Knight, Mayor Pro Tern � ara, Council Member Fox, Council Member Orozco, and Council Member White were present. Pubr'ic Com;net ra ard; n Closed Session,– None Adjourned to closed session at 5:03 p.m. 1. C- IF S : SION a. Conference with Legal Counsei—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(dx2): (One Potential Case: Alan Kapanicas adv. City of Beaumont) .'"kep . lis aftsr i aguiEy, 3&.z,0;- "Lj b. Conference with Labor Negotiator – Pursuant to Government Code Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs-Urtiaga or her designee. * Beaumont Managers Police Managers • Police Officers Association • Police Sergeants Professional/Technical Ponce Safety Support Services • General Unit SEW Local 721 Customer Service Coordinators SEW Local 721 No reportable ac.- on taken C. Conference with Legal Counsel Regarding Existing Litigation – Pursuant to Government Code Section 54956.9(d)(1) 1. Western Riverside Council of Governments v. City of Beaumont [Case Number RIC 5369 64] (Appeal Filed) No reportabie action taj�;ecj •x.00309 d, Conference with Legal Counsel --Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(dX2): (One claim by Andrea Avitia) Council to .settle it tha amorint of $241.51 on 2. V0 w;ta e. Conference with Legal Counsel --Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One claim by Edith Grunewald) CeLinc -Wotszi to wattle in thS amount crf $311.00 on a bm ve�iM f. Conference with Legal Counsel—Anticipated Litigation: Significant exposure ro litigation pursuant to Government Code Section 54956.9(d)(2): (One claim by Aria Espinoza) �7,euP61 vanedtm settle In the amount of $500.00 on a bid vote 9. Conference with Legal Counsel —Existing Litigation Pursuant to Government Codra Saction 54958.9(d)(1). (Case name: Pedroza v. Cita of Beaumont et ai., EDCV 'i 3-01800-JGB (DTBx)) No 7ep ryabio ac• lor., ta;€4n h• Conferance with Legal Counsel --Existing Litigation Pursuant to Govemment Code ;Action 54956.9(4)(1). (Case name: Robert Galletta v. City o` Beaumont, et al., RIC 1505985) ttae a'TO;Ant of $10,000 and directed to ��r•e �}e a for•nal um-Wau-tant &greement or, a 510 vote Regula' Session began at 6:10p.m. Place: Beaumont Civic Centsr Rall ^all: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were present. Pledge of Allegiance: Invocation: Chaplain VVestl polder Report out from Closed Session by City Attorney: reported under closed session ApprovaVAdjustments to Agenda: None Conflict of Interests Disclosure: None Announcernents]Recognitions/PrioclamationsfCorrespondence: None 1. PUBLIC COMMENT PE 00: • John Dyson — CFD Comments Judy Singharn — LjLC Comments J00310 2. COUNCIL REPORTS (This is the portion of the agenda where the City Council wili present updates on city sadons taken, committee assignments, and fmining and travel) 4 Fox — Update on Yucaipa Valley Water, asked Ashley Starr to provide a update on the Public Safety Memorial Golf Tournament, Memorial dedication a Knight — Thank Yucaipa Valley Water District for the Tour 6 Lara - Update on Yucaipa Valley Water District Tour • Orozco - Update on Yucaipa Valley Water District Tour, Public Safety Committee, Water Resource Committee, RCA, a White - Update on Yucaipa Valley Water District Tour CITY TREASURERREPO h Bank Reconciliations Update Investment Poiicy update ■ Standing Financial : ommiitee Update Warrant Review — Request for Questions from Council • Request a formal process on submittal of invoices 4. C l i0 d i : lw' H ..r z i�P. "fig Mqj Actions: Receive staff report and Mold a Pubii; nearingAll fi�nds Options: • Adopt Resolution as presented • Adopt Resolution with changes Do not adopt Resolution • Hold item to a future meeting Staff report was given by Elizabeth Urtiaga, Acting Lity Manager Speakers: John Dyson — Add video recording of meetings Closed Public Hearing 5:45 p.m. Moved to ad}oum for 5 minutes All Council Members left the room Reconvene at 6:58 p.m. Victor Dominguez — in favor of video or. demand of the Council meetings Motion by Fox, Seconded by White to adopt the resolution which approves the budget with the amendment to add the line iters to the IT budget in the amount of $15,000 for Video feed for Council meetings. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None 001031 b. Adoption of the FY 2015-2016 Appropriations Limit Action: Receive Staff report and Hold a Public Hearing Options: * Adopt Rasolution as presented • Adopt Resolution with changes * Cho Not adopt Resolution * Hold item to a future meeting Open Public Hearing 7:18 p.m. No Speakers Closed Public Hearing 7:18 p.m. Staff report was given by Onyx Jones, Interim Finance Director Motion by White, Seconded by mars to adopt the resolution as presented. AYES: Fox, Knight, Lara, Orozco, Write ABSENT: None NOES: None ABSTAIN: None C. yr, Orr mance of the CnIty COUnch 05 th,3 City of Beaumont;, California Adding Ue ons 2.0A20 "City, Treasurer Duties" to tha Citi uyv Beaumont municipal Codes Actions: Receive Staff Report and Hold a Public Hearing Options: * Approve the first reading of the ordinance as presented * Modify and Approve dhe first treading of the ordinance Continue the ordinance Deny tine ordinance Staff repod was given by John Pinkney, Interim City Attorney Open Public Hearing 7:22 p.m. No Speakers Closed Public Hearing 7:22 p.m. Motion by Fox, Seconded by Orozco to approve the first reading as presented. AYES: For, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None d. An Ordinance of the Clty Council of the City of Beaumont, California Adding Chapter 15.40 "Expedited Permitted Procedures for Stall Residential Rooftop Sola; Energy Systems" to the Beaumont Municipal Code Actions: Receive Staff, Report and Hold a Public Hearing Options: ' Approve the first reading of the ordinance as presented Modify and Approve the first reading of the ordinance Continue the ordinance * Deny the ordinance x(;0312 Staff report was given by Keith Hightower, Building Official Open Public Hearing 7:28 p.m. No Speakers Closed Public Hearing 7:28 p.m. Motion by Orozco, Seconded by Fox to approve the first reading as presented. AYES: Kr:ight, Lara, Orozco, White ABSENT: None NOES: done ABSTAIN: None Acticns: Receive Star Report and lHold a Public Hearing Options: Direct staff on the CDBG Allocation funding and Appropriate funds in the r=Y2016 CDBG fund for the amount of $474,173 (Account #07-9070) Continue the CDBG Allocation Funding Staff rapori was given by Rebecca Deming, Planning Director No action taken fOutatknd1na irnicices — Lt: bs ^n '�.ogic Consultants Ac�ions: Receive Staff Report and Review the invoices Cpticns: Approve the invoices Approve a portion of the invoices Continue the item c. Deny the invoices Staff report was given by Kyle Warsinski, Development Services Direcxor Speakers: Libi Uremovic — opposed Judy Bingham — opposed Motion by White, Seconded by Lara, to approve all invoice under Exhibit A and continue invoices under Exhibit B & C to a future meeting with verifying documentation. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None Direction was given to staff to place the invoice under Exhibit B on the Warrant List under the Consent Calendar of a future meeting. Exhibit C will be reviewed by Albert Webb Associates and potentially paid by the Trustee. ino."I3 a. Approval of Invoices for Legal Services from Slovak, Baron, Empey, Murphy & Pinkney LLP Options: * Approve the Invoices Continue the item * Deny the item Motion by White, Seconded by Lara to approve as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None Open Meeting 'c 1TV Gaauniont Successor, Aarir;y (formerly RDA) at 9:18 p.m. Place: Beaumont Civic Center Roll Call: Chairman Knight, Vice -Chairman Lara, Agency Member Fox, Agency Member Orozco, and Agency Member White rye"a present. JkC'1 J L S 11,A i, rC ip;ARItXSi:1ZE: VESTS Ei. Resolution ta Approve tha Successor Agenc., Administrative Budget for the periods of Januarf 21:18 Vhrou& Juane 2018 Actions: Receive Staff Repoi i Options: Adopt resolution to approve the Administrative Budget for the Period of January 1, 2016 through June 30, 2016 Modify and Adopt the Resolution Continue the Resolution • Deny the Resolution Staff report was given by Kyle Warsinski, Development Services Direti or Speakers: Libi Uremovic - Opposes Motion by Write, Seconded by Lara to adopt the resolution as presented. AYES: Fox:, Knight, La a, i mi zco, White ABSENT: None NQLS: None ABSTAIN: Done b. Resolution to Approve the Recognized Obligation Payment Schedule 15 -IBB for January 2016 through June 2016 Actions: Receive Staff Report Options: Adopt resolution to approve the Recognized Obligation Payment Schedule 15- 16B for the six-month period of January 1, 2016 through .tune 30, 2016 * Modify and Adopt the Resolution * Continue the Resolution -jn0314 Deny the Resolution Staff report was given by Kyle Warsinski, Development Services Director Motion by White, Seconded by Lara to adopt the resolution as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None C. li WJc* of ;vacant position on the Oversight Board to the Successor Agency of the ormar Beaumont Redevelopment Agency Actions: Racelve and File Staff Report Staff report was given by Kyle Warsinski, Development Services Director No action required or taken Ad ournment of the Beaumont Successor Agency 'Meeting at 9:29 p.m. Rscunven.o tha Regu4 S&rozford win• taws Bsaumonti City Council CRBY MANAGER REPORT a. Reports cr, Department Activities 1) Projects 2) Response to Council Questions —1086 Edgar Avenue 3) Response to Council Questions —1070 Edgar Avenue 4) Response to Council Questions — Utility Partners 5) Response to councir Questions — Hisam Banal 6) Response to Council Questions — Wildermuth Environmental 7) Requisition of Authority a Cost of issuance Reallocation — Improvement Area No. 19A 8) Beaumont Chamber of Commerce update b. Calendar of _ 'v, rtts 1) Community 00ook Speakers: 6.a.6 -- Dr. Eclair Sall Update or, Outstanding Public Records Requests 8. Ci V%r A"'r '7* NEY REi'OR` a. Report by City Attomey introducing proposed amended warrant approval procedure in Conformity with procedure established by the Government bode. J(1)0%3I5 9. CONSENT CALENDAR (Items on the consent calendar are taken as one action Item unless an item Is pulled for further discussion hens or at the end of action items) a) Approval of all Ordinances & Resolutions to be read by title only & publish by summary b) Approval of Minutes of August 4, 2015 ;as amended by Council on August 1 S, 20'14) c) Approval of Minutes of August 18, 2015 d) Approval of Minutes of August 24, 2015 e) Approval of Minutes of August 26, 2015 f) Approval of Minutes of September 1, 2015 g) Approval of Minutes of September 9, 2015 h) Ratification of Warrants for September 15, 2015 i) Adoption of an Ordinance of the City Council of the City of Beaumont, California Adding Chapter 2.35 "Standing Financial Committee" to the City of Beaumont Municipal Code j) Approval of Request for Proposal — On -Call Environmental Consulting Services k) Interim Staffing Services — Muni Temps 1) interim Staffing Services — Accountemps/Robert Half international, Inc m) Elected Official Travel Reimbursement - Council Member Orozco n) Elected Official Travel Reimbursement -- Council Member White o) Approval of Certificate of Acceptance of Lot 44 Tract Map 34362 (Albert Chatigny Community Center), located at 1310 Oak Valley Parkway p) Approval of Purchase of WWTP Sludge Pump q) Approval Agreement to Provide Financial Security for Street Improvements on Veile Avenue r) Approval of Resolution: Designating the City Engineer with the discretionary Authority to Give Approval of Public Improvement flans and Specifications s) Approval of Final Map 31462-7 and Agreement to Provide Financial Security for monument Bond No. PB00535000069 related to private development t) Authorize Transfer of AB109{Board of State and Community Corrections Funding u) Request for Expenditure of Supplemental Law Enforcement Services Aceourd (SLESA) funds for the purchase of COP -LOGIC Desk Officer Online Reporting System v) Request for Expenditure of Supplemental Law Enforcement Services Account (SLESA) funds for the purchase of Gunshot Residue Detection System Options: Approval of the Consent Calendar as presented; or 2) pull items for further discussion, approval, continuation, or denial. Motion by Lara, Seconded by Fox to pull item 9.n and 9.m and approve the remainder of the consent calendar as presented. AYES: Fox, Knight, Lara, Orozco, White ABSENT: None NOES: None ABSTAIN: None J00316 ven A4,0 04110 ."0140 'pg�l!wgnS AIIry--padseN 'w'd 89:1,I le pawno(pe 6uljaalN uaN;ev uolpe algspodai ON (}uowneaa So A410 -npe seopedey, ueld :ase0 lel4u8lod BUM :(Z)(p)6'996V9 uopaeS apoC) luawwanoE) of ;usns ind ualleBiM o} ainsodxa 4ueogluft :uoge5ir l pajeclimpiN►—!esuno0 left; q;lf.A aauajejuo0 •e 14 0ISSUR CE -75 T3 AOLNuld ugor 'Aawo:4d An mom ayj Aq uolsses pasolo jo Ino podgy auoN :NIVIS8d 031LIWIN3S8b -w'd q I.:p I^ uolssaS pasolo of pownofpy suoN :S3ON oozWC;I 'BJ9-1 `1AuA `Va3 :S3hV -pa}uesajd se jumesingwpi aql anoidde al xo3 Aq pepuooaS 'eie-1 Kq uoljoyy -wo(m aq1 1191 pue wlq .ao4 6ulaq juawasingwlai ay; o} anp jlaswiLl pasnow ajlgM jagwaV4 llounoo auoN :NIb1Ssa oozaap :IN3SEIV auoN :S30N 9VLlAA 'BJB I '}y61uyl 'xo=l :SBAV -pa}uasaid se juawasjngwiw ay} anoudde of ejej Aq papaooeS 'a;lq,A Aq uoljoyl •uuow 941 )jai pue wIq jol bulaq juawasingwla.� aqj ol. anp llaswly pesnoei oozwo Jagwayy llouno0 w'6 W81l Minutes Beaumont City Council Special Meeting 660E. 6th Street, Beaumont, California Wednesday, September 23, 2015 Closed Session (5:00 p.m.) Open Session (6:00p.m.) Closed Session began at 5:01 p.m. Place: Beaumont Civic Center Roll Call: 'Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was excused due to medicai. Public Comments regarding Closed Session - None Adjourned to Closed Session at 5:04 p.m. �– a. Conference with Legal Counsel –Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case: Alan Kapanicas adv. City of Beaumont). No reportable action taken b. Conferanee with Legai Counsel —Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). (Case name: Chris Ramos v. City of Beaumont, et ai., RIC 1509111) No reportable action taken 2, REC�,� Vlr tE; ESSI SIE3i� ..N Pledge of Ailegiance: Report out of Closed Session by City Attorney: Reported 6 -hove under Closed Session Approval/Adjustments to the Agenda: Continue Item 3.c to October B, 2015 Conflict of Interests Disclosure: None Announcements/Recognitions/Proclamations/Correspondence: None F2 El CiMl1EIi7_PER9+B; ,_.�–.a. • Judy Bingham -- Comments about Council Libi Uremovic – Comments about Public Comments and Union Bank 3. ACTION ITEMS/PUBLIC HEARINGS/REQUESTS a. Amendment No. 2 to Tolling Agreement between CV Communities, LLC, the City o-? Beaurnont and 'the City of Cal1w.asa Actions: Receive the staff report Options: ® Approve Amendment No. 2 to the Tolling Agreement * Continue the item Deny the item Staff: report was given by John Pinkney, Interim City Attorney Speakers: Libi Uremov;c — Oppcsed Council Member White recused himself due to property ownership proximity to development and left the Council Chambers. Motion by Lara, Seconded by Orozco to approve the tolling agreement as presented with an update to come back to Council in November 2015. AYES: Lara, Knight, Orozoo ABSENT: Fox, White NOES: None ABSTAIN: None Council Member White rzturned to the Chambers b. PL;Fnchsse Q71Q:e for Wilider. Flnenciaf Services for Arbitrage Semces Actions: Receive the staff report and review the p-rcl ease order Options: * Approve the Purchase Order as presented Approve the Purchase Order with changes Do not approve the Purchase Order as presented Hold this item to a future meeting Staff report was given by Onyx Jones, Interim Finance Director Speakers: Ann Pelej — Willdan Financia? Services Motion by Orozco, Seconded by White to approve the purchase order as presented with a Contract to return to Council for Arbitrage Services with Wllldan Financial Services. AWES: tiara, Knight, Orozco, White ABSENT: Fox NOES: None ABSTAIN: None 10101119 C, Adoption of An Ordinance of the City Council of the City of Beaumont, California Adding Chapter 15.46 "Expedited Permitted Procedures for Small Residential Rooftop Solar :energy Systems" to the Beaumont Municipal Code — S-3+cond Reading Actions: Receive the staff report Options: Adopt the Ordinance at its second reading as presented; Modify and Adopt the Ordinance at its second reading; Continue the Ordinance • Deny the Crdinance No action taken. item continued to October 6, 2015. Adjournment of the special meeting at 7.47 p.m, Respectfully submitted, Office of the City'' erk JOO�go City Council Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6 t Street, Beaumont, California Tuesday, October 6, 2015 Closed Session (6:00 p.m.) Regular Session (7:00 p.m.) Page 1 of 20 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk's office at 550 E. & Street during normal business hours" CLOSEIO SES&OH Closed Session began at 6:00 p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro -Tam Lara, Council Member Fox, Council Member Orozco, and Council Member White were all present. Action on any requests for excused absence: None. Public Camamanta rc sed'ina close. --.51 SKssir0n: Public Comments were taken after an overview of the Closed Session items. Before convening into Closed Session, Interim City Attorney John Pinkney briefly discussed Item 1(a), and addressed some key provisions, which were part of the Employee Contract made with Mr. Kapanicas in 2011, including a memo by the 2011 City Attorney to hire Mr. Kapanicas as an employee with specific recommendations as listed below. Mr. Pinkney noted the 2011 City Council approved the recommended actions. 1. CLOSED SESSION a. Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case: Alan Kapanicas adv. City of Beaumont): Mr. Kapanicas' legal counsel has threatened a lawsuit against the City of Beaumont for wrongful termination and other potential causes of action should the City of Beaumont terminate Mr. Kapanicas' employment contract prior to its term expiring. Mr. Kapanicas' legal counsel has submitted and proposed a Separation/ Settlement Agreement between the City of Beaumont and Mr. Kapanicas. A copy of the separation f settlement agreement proposed by Mr. Kapanicas' legal counsel will be made available to the public prior to the closed session. City of Beaumont October 6, 2015 C COUNCIL MINUTES Page 2 of 20 Mr. Pinkney further noted the City Council's handling of this matter would be transparent. The proposed Separation I Settlement Agreement has been made available to the public and posted with the Agenda to ensure the public is aware of the contents. Mr. Pinkney also stated there would not be a vote taken, formal or informal, during Closed Session. Any decision would be handled during Agenda Item 4(a) and the Public would have an opportunity to provide input. A voluminous amount of information was disclosed, however, only some of the specific information is listed below since the agreement was provided with this Agenda. Sections: 2.1 Compensation: All duties, $218,920. (pro -rafted bi-weekly) 2.2 Deferred compensation: City will contribute 10% of his salary. 2.3 Salary adjustment: 2.5% each January 1St. If the Council felt he had exceeded expectations the adjustment could go as high as 5% with council approval. 2.5 Pension: He would be enrolled in CalPers; the City would purchase 5 years, 3.2 Term of employment: 6 years. 3.3 Termination: Done by mutual agreement, or, by City for cause, such as a felony conviction, or abandonment of duties without severance pay. 4.2 Leave time: Holiday leave 14 days per year. Vacation time would be 5 weeks per year. 4.3 Receives all other benefits as other employees receive. b. Conference with Labor Negotiator — Pursuant to Government Code Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs-Urtiaga or her designee. 49 Beaumont Managers • Police Managers Police Officers Association Police Sergeants rProfessionairrechnical Police Safety Support Services General Unit SEIU Local 721 • Customer Service Coordinators SElU Local 721 c. Conference with Legal Counsel -Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). Case name: Chris Ramos v. City of Beaumont, et al., RIC 1509111) City of Beaumont Y COUNCIL_ MINUTES October 6, 2045 Page 3 of 20 CLOSE! SESSION continued d. Conference with Legal Counsel - Existing Litigation Pursuant to Government Code Section 54956.9(d)(1). (City of Beaumont v. Michael J. Rosten et all. Case No. RIC 1408772) [Discussion f Action on proposed settlement agreement]. David Castaldo: Noted he was a former Council Member who presented in June, 2014, a twelve step proposal for improving business activities at City Hall. Council Member Fox made the second for the motion, but all of it was not accomplished. He noted in comparison to the 2011 contract awarded to Mr. Kapanicas, with the numbers proposed now, it would only cast the City $17,000. To eliminate him from employment and the City. He recommended Council consider this, it is the least amount of money the City could spend. Nancy Hall: Ms. Hall stated prior to 2011, the finances of the City were in poor shape. When asking questions this was never the response. The City reported having millions in funds. She further stated, once the Federal Bureau of Investigations (FBI), and the State Controller's office showed up to audit, the truth was out. She noted twenty-four employees had to be laid off to balance the budget. She stated the contract from 2011, was made under false pretense, and questioned the accrual amounts which were reported. Mary Daniel: Ms. Daniel stated she had previously tried to get others to look into Mr. Kapanicas' business practices. She noted he didn't deserve the settlement agreement, but also noted it was the best and quickest way for him to be gone. No lengthy trials and years of fighting. If the Council chose to accept the Agreement, the City would be done dealing with him. Judy Bingham: Ms. Bingham recommended the Council should wait to see what the other investigations brought out. She noted the havoc he had caused, such as the problems with the Western Regional Council of Governments (WRCOG), and to see what the State audit discovered before the City let him go. She stated in 2011, she expressed her displeasure of the contract he was offered. City of Beaumont Y COUNCIL MINUTES October 6, 2015 Page 4 of 20 CLOSED SESSION PUBLIC COMMENTS: continued John Swene: Mr. Swane spoke overall about the abundance of white-collar crime Riverside County seems to have at all levels. He noted examples from Police, Judges, elected officials, and eider abuse. Once Public Comment ended for the Closed Session portion of the meeting, Mr. Pinkney noted to Ms. Hall, many of the numbers would be addressed and modifications would be recommended regarding language, hours, and other changes. Closed Session was adjourned at 6:35 p.m. for the Council to privately discuss the matter before them. Council Member White requested clarification from Mr. Pinkney that he was not necessarily recommending acceptance of the Settlement Agreement. Mr. Pinkney confirmed he was not recommending the Agreement as it was. REGULAR SUSION Regu:ar Session began at 7:30 p.m. Place: Beaumont Civic Center Doll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were all present. Action on any requests for excused absence: None. The Pledge of Allegiance was led by Mr. David Castaldo. The Invocation was given by Mr. Christensen. Report from Closed Session by C:Ity Attorney: Interim City Attorney Pinkney reported on all of the Closed Sassion items. Item 1a Anticipated Litigation: Alan Kapanicas adv. City of Beaumont Mr. Pinkney noted discussion was held, but there was no vote (formal or informal), therefore, no reportable action. Item 1 b Conference with Labor Negotiator No reportable action. City of Beaumont October S, 2015 'Y COUNCIL WMIJ 7S Page 5 of 20 � 000r . facet Closed Session by Cit Attorney: continued Item 1c Existing Litigation: Chris Ramos v. City of Beaumont Motion was made by Council Member Orozco to settle the litigation; Second by Mayor Pro -Tem Lara. The item was approved by a unanimous vote. Item 1 d Existing Litigation: City of Beaumont v. Michael J. Rosten Motion was made by Council Member White to settle the litigation and bring $55,000. back to the City; Second by Council Member Orozco. The item was approved by a unanimous vote. Approval 1 Adjustments to Agenda: alone. Conflict of Interests Disclosure: None. Announcements / Recognitions / Proclamations 1 Correspondence: Mayor Knight reported Planning Commissioner Nick Wierick's family just had a baby and he has also resigned his position on the Commission, therefore the City 4-.11 be needing a Planning Commissioner. Mayor Knight also reported Boger Berg had resigned his position on the Beaumont Successor Agency (formerly Redevelopment Agency RDA) and the City will need an appointment replacement. -06. PUBLiC COWU&71141 Anita Morgan: Invited those looking for employment to come to the "Veterans Expo Fair" which is open to all, not just veterans. Date is October i 5, 10 a.m. in the Civic Center gym. She noted many local employers along with marry colleges would be present, incuding an EDD trailer with computers to use would be available. City of Beaumont October 6, 2015 PUBLIC COMMENT: continued C f COUNCIL MINUTES Page 6 of 20 John Ablering Mr. Aberling noted he was mere regarding another matter, and while he was waiting, he John Dyson walked across the street and discovered a safety issue. There were no street lights or cross walks across 6th Street. John Dyson Mir. Dyson stated ha was p3 ese it to announce the extremely high property takes assessed for 1!3 of the Solara homeowners regarding their Mello -Roos rates. He noted he had already spoke with Webb & Associates and Pulte Homes, and was appalled at the lack of response. He noted there may be a lawsuit in the future. Ron Roy Thanked f "e City for their transparency and accountability of the $34,000 Chamber of Comrnerca bil2,. Ne suggested Beaumont focus on bringing new business into town and on marketing. He suggested allocating funds used to be matched. Judy Bingham Ms. Bingham noted both current and previous Council are responsible for the problems, transparency and accountabiiity including conflict of interest, contract management, and stolen funds From the City. David Castaldc Noted his civic duties included being a Planning Commissioner from 2004 to 2008, and a City Council member from 2010 to 2014. He noted from this point forward, the past needs to remain there and to focus on the future. He stated currently the Council displayed transparency, accepted the criticism, and were moving forward. He noted now the City needs to heai. The Public Comment portion of the meeting was closed at 7:55 p.m. 2., COUNCIL REPC.IRTS i=v c Pancake breakfast will be held on October 10, at 7 a.m. at the tions Club for $ 5. at 10 a.m. 2 Police and 1 Fire Fighter will be memorialized with bronze statues i 0 their memory. City of Beaumont October 6, 2015 21. 4. a. COUNCIL REPORTS: continued Y COUNCIL MINUTES Page 7 of 20 • Knight Reporied on a tour taken of the "World Logistics Center" which is in Morena Valley. Also gave details on a program for seniors on how to ride the bus for their transportation needs, and the driving of a 40 foot RTA bus in which Council Member Fox is known as a legend. Lara Question regarding future meeting. • Orozco None. « White Responded officially regarding an accusation made in June 2015, stating he had a Conflict of Interest which he did not report, Not so, per the FPPC. ;reconciliation Is in p.ogress. City Treasurer Carroli provided a verbal report to Council regarding the approval of Ordinance leo. 1062, which was approved at the September 15, 2015 Council Meeting and noted an advertisement requesting residents and local business owners to submit applications for the Standing Financial Committee. Treasurer Carroll reported there was an Item on toaighi'.; Agenda regarding `Lhe handling of Warrants. AC's i N iT'!'='8/-PUBLaC HEARINGSIREQUESTS Action o approve or reject separation 1 settlement agreament submitted by legal vounuai8 for Alan Kaparnhess. Mr. Pinkney spoke briefly regarding his recommendations during Closed Session. He stated the recommendations he proposed were related to Section 2 regarding language and the amounts of accruals, benefits, sick leave, and holidays. He advised everyone to obtain a copy of the proposed Agreement and to go over it to get a full understanding of the terms. Mr. Dais introduced himself stating he was working in the capacity of a sub- contractor to Urban Futures to assist the City regarding fiscal matters to help the City obtain an accurate understanding of the fiscal crisis and to avoid getting caught in a deeper Dole. He gave a history of his background, and assured everyone he had the knowledge and experience to uncover the actual facts. He noted the 5 years were not ,purchased from Gainers for Mr. Kapanicas, and had previously offered to provide a "Lessons Leamed" to ensure the past was not City of Beaumont October 6, 2015 item •4a C3ntlnued i" Y COUNCIL MINUTES Page 8 of 20 repealed in the future. He noted the biggest problem currently facing the City was the lack of cash. He also stated the City was insured up to $ 1 Million from the general fund, which meant the City would have to front those funds before the insurance would pay on any claim. RuhAvk; ri1 Nancy Gall: (Least expensive way to go is to set#le. Mr. Berg accused her of being the cause of Mr. Kapanicas being a city employee, yet she was against this, and voted against it. John Dyson: Encouraged the Council to reject the agreement, stating there must rye evidence to suppor� wrong doing. He noted it was the tax payers who would pay, especially with the agreement slanted in Mr. Kapanicas' favor. Mr. Dyson further noted Mr. Kapanicas mismanaged millions, and the City should have the right to go after the misappropriated funds. David Cas`ialdo: He noted Mr. Dais brought up good points, however, there are both pro's and con's. Years of fighting raises the cost. If the City doesn't settle now, it will be more money later. Long ago, the City could have settled with WRCJG, but now the cost to settle has risen significantly. The Mayor closed the Public Comment portion of the item at 8:47 p.m. Council Disou vz;ar�. Council Member Orozco: Difficult situation and decision. Turning point for the history of Beaumont regarding the future. Budget and employees, more difficulties ahead. Hope is in the potential of criminal charges. The best for the City is to eliminate risk, finances versus unknowns. Transparency is of utmost importance. Mayor Pro -Terra .ara. Fiscal oversight and solvency is paramount to the City. Emotions not business is what matters now, the past can't be changed. The City needs to move forward. City of Beaumont Y COUNCtL MINUTES October 6, 2015 Page 9 of 20 Item 4a Council Uiscussion: contla uerf Council Member White: Several years ago, no matter how many people complained, they fell on deaf ears. In the past ten months new Council Members have helped to contribute to change, and promote transparency. This is not a difficult decision, but making best decision to move forward for the better. Council Member Fox: Thanked the Council for support stating yes, previous Council Members were not aware of actual working conditions 1 practices of Mr. Kapanicas. He thanked Judy Bingham for identifying so marry things. Previously, they were given the facts, now there is more transparency. He further stated this is a business matter, not a matter of the heart, but a time to move forward. Mayor Knight: Thanked the C.ouncii and everyone involved for their time, which has baen tumultuous. She thanked the community for their concerns and input. Treasurer Carroll: The City has been pushed over the financial cliff, but they have to be fiscally responsible. With the amended modifications Mr. Pinkney recommended, Council Member Fox stated he would make the motion. Motion was made by Council Member Fox to approve the Settlement Agreement with the recommended modifications by Attorney Pinkney. Second provided by Council Member White. The item was approved unanimously. Council Member White requested a "Point of Clarification" from Attorney Pinkney, requesting clarification that although the City Council approved the Agreement and will sign the document; it will not final until signed by Mr. Kapanicas. Attorney Pinkney confirmed it will not be final until signed by all parties. Mayor Knight requested a Press Release be done once signed by all parties. City of Beaumont Y COUNCIL MINUTES October 6, 2015 Page 10 of 20 b. Throvi Flings Ranch Monument Repair The Cities' Monument sign needs to be replaced. It was originally installed in 2001 per the Masterplan. tetters have been stolen twice. The 3`d time the previous City Manager decided not to repair the sign. This time, the Community has brought in proposals. In addition, the City is considering using public works personnel. The City thanked the Community for their patience while this process was moving forward. It has now been determined and confirmed by Webb 8: Associates that CFD funds can be used. Mr. Wall spoke from Webb & Associates and confirmed this; due to the fact the City now owns the sign. Council gave staff authority to use CFD funds to expend $ 7,000. to pu, chase an anti -vandalized replacement sign. Motion was made by Mayor Pro -Tem Lara to repair the sign at the high cost and to vandalize -proof the sign. Second by Council Member Orozco. The item was approved unanimously. Z. Wildermuth Environmental .enc. Project Update Kyle Warsinski provided an update of Wildermuth's locai projects, and specializes in water resources. This project is required to meet water discharge, and credit will be given to the City for using recycled water, which is required for discharge rates. It was noted they worked for the City previously in 2009. Mr. Warsinski noted he does have a signed contract which was not attached to the staff report, and clarified the difference of the dollar amount between the Purchase Order and what is identified in the staff: report, is due to the new protocols in the process of financial matters. Mark Wildermuth gave a lengthy presentation and an overview of water requirements. Council Member White questioned haw long Wildermuth leas been a coniractor of the City (since 2009). He questioned the tasks identified in the Contract, but noted what Mr. Wildermuth was referring to was not identified in the Contract. Staff noted the discussed task was in the Contract on Page 36. Council did not have the documentation referenced. Council Member White expressed concerns of being in the water business, and asked how much was owed to the company should the Contract be terminated. It was questioned if the City is mandated for this specific water work. Future may be to re-evaluate current needs. City of Beaumont .OUNCii.. MINUTES October 6, 2015 Page 11 of 20 Item 4c contlnued Councii Member Fox stated this is brought to Council as a Deceive and File, and should be brought flack to Council as an Action item. Mayor Knight noted Wildermuth was writing the technical document for the Cities' Title 22 due in December. The Mayor stated she did not want to derail the Title 22 process, in which Wildermuth stated this was a completely different area. Mayor Knight questioned that since 2004 there were new water rights for the City of Beaumont. New land that is paved and has water rinoff, this is new recharge, not available previously. A definition of what is recycled water was discussed later and answered by Mr. Wildermuth. Council Member Orozco stated new water rights can be a battle and is grateful Mr. Wildernuth noted Beaumont has a right to this water and placed this in the report. He then noted the Agenda does not allow the Council to tape the action asked for at this firne. Council member Orozco noted someone needs to complete the work, regardless if Regional level or City levei. He also questioned If the City was receiving their water credit, and was informed no, because the City has not yet determined they have new water. Beaumont's City Engineer was asked if it was necessary if the City needed the work dune before they becarne involved at a Regional level. Contract Engineer Chris Vogt stated yes, the work should be done, it is important to protect our water rights due to the "Clean Water Act„ and involvement n the Water Quality Board. It was noted that it does not matter who does the work, but the numbers are needed. Mr. Wildermuth noted all work should have been completed, but the City incurred delays around June, 2014. He noted CEQA should be involved; however they have not been involved at all. Acting City Managr Elizabeth Urtiaga read into the record correspondence received October 6 , via email regarding Indirect Potable Reuse. " While reviewing the agenda for your October 6, 2015 council meeting, I noticed that the city has expended a large amount of funds witty Wildermuth Environmental to develop an indirect potable reuse program. This is the first time we have seen this in any official city document since the scope of work he was hired to perform did not include this project description. The Beaumont -Cherry Valley Water District would like to express our concerns regarding the City of Beaumont engaging in indirect potable reuse projects. We have suspected that the City was pursuing this type of City of Beaumont f y COUNCIL MINUTES October C, 2015 Page 12 of 20 Item 4c continued activity and repeatedly questioned Ilia. Kapanikas and Mr. Wildermuth at various -meetings regarding the project only to be met with evasive responses. To date, no one from the City or Wildermuth Environmental has contacted the District to seek our concerns regarding this type of activity. The District has specific concerns related to potential water quality impacts, point source pollution issues, and inverse condemnation impacts to existing wells and well sites. Uncoordinated recharge locations may severely Impact our ability to meet customer demand, District operations, and the ability to locate wells in the most cost effective and productive locations in the Beaumont Basin. The City will be held liable for any impacts to existing wells and District operations including the capital and recurring costs for wellhead treatment, loss of production, costs associated with compliance issues required by the State of California Division of Drinking Water, etc. The continued push by the city towards duplication of service within the District's service area is not considered acceptable by the District. These issues have already been litigated in the past and we do not fael it is appropriate to burden the citizens of the community with the expense of litigating it again. We are committed to providing the best service to the community. We would hope that with the recent changes in City ieadership, a more open and cooperative approach that benefits the citizens we both serve is the principie focus shared by all Public Comments Judy gingham: Selling of recycled water to the tribe was on the October 2014 Agenda, but pulled at the request of the tribe. She further noted the previous City Attorney, Mr. Joe Aklufi was involved in the Adjudication along with Urban 'a..ogic and Wildermuth. In 2007, she brought her Attorney to a STUMA f PC 'I meeting due to Conflict of Interest issues. In 2003, there were upgrades to the sewer plant to bring about recycled water. City of Beaumont Y COUNCIL MINUTES October 6, 2015 Page 13 of 20 item tit cor:dnved Dr. Blair Ball: Has worked with the water industry for more than 13 years, was not happy with Beaumont's City Manager. Dr. Ball repeatedly asked for a letter stating the status of the local water, but never received it. Therefore, funds were lost from Sacramento because of this. He went over past history to ensure the Council fully understands exactly what is happening with the local cities and water agencies. Council held discussion with the Acting City Manager, City Attorney, about meeting with ail of the local water agencies and cities about the status and focus of each entity and their future plans. City Attorney Pinkney noted Council has adopted a policy regarding the time frame of Agreements, flask orders, and the completion of work. Termination may be a valid choice. Council should evaluate how they want to address this Agreement, and asked for the dollar amount owed should the Agreement be terminated. ;"ire Mayor voiced her concern regard;ng duplication of work may be in process. Council also stated they understood they could bring the item back. Staff RepoK was raceived and filed. Council entertained the possibility of reviewing Item F and the Consent Items; and then continuing the balance. Council consensus was to complete all of the scheduled items. PUUPL,tk1..._.."11Ez r4i.N i. d. AN ORDtNANCE THE s.I"f'Y CO+UX.111L OF THIS: OF BEAUMONT, CALIFORNIA AMENDING SECS ION 3.12.020 OF `t -HE BEAUMONT MUNICIPAL CODE r.EGARDING ITY COUNCIL PIROVA-11- O WARRANTS Staff Report was provided by Interim City Attorney Mr. John Pinkney relates to auditing, process, and then exceptions, Section B. Additional verbiage added to the Ordinance due to past experience was the statement that both the Finance Director and the Treasurer will review the warrants and the process. �'h,e Public Hearing was opened at 10:55 p.m. by Mayor Knight. There were no Public Speakers. ha Public Hearing was closed at 10:55 p.m. by Mayo- Knight. City of Beaumont Y COUINCIL MINUTES October e, 2015 Page 14 of 20 Item 4d continued Council Member White requested the exceptions coiled out in Section B, includes .he statement that warrants will be brought to the Council on the next Agenda for approval. Mr. Pinkney noted this modification will be included and read in the second reading of the Ordinance. He proposed Section B of the Ordinance will be modified to state something similar as: In conformance with the authority provided by Section 37208 of the Government Code, the following demands and payments need not be audited by the City Council prior to payment provided such paymant shall be included in the register of audit demands presented to the City Council at the first meeting after the delivery of Warrants. Metion was made by Mayor Pro -Tem Lara to approve the first reading of the Ordinance. Second by Council Member Write noting the rrodfed language. The item was approved unanimously. Cao Bas!a,, Gov Annual Software Renewal Agreement and Purchase Order Staff Report given by Rebecca Damming as an overview of 3asicGov system software. he Planning, Building, and Code Enforcement departments use this system. Ns is the first renewal of the software which includes a 3 % rate ir*crease. She verified with tw3 other software competitors, which offer similar software and noted their prices were exceedingly high in comparison. Council Member Orozco requested Contract City Engineer Chris Vogt to come forward to confirm if this was similar to the software they viewed at the California League of Cities. Contract Engineer Vogt stated this was similar. He asked Ms. Demining if the software was web based, which it is not. He noted hove important it is for staff to input data in first thing in the morning. Ms. Denning noted yes, and attachments are added also. Mayor Pro -Tem Lara, price includes updates. Ms. Deming answered "Yes, ors -line web based system, done zan the backend on their server, not an off the shelf product, yet customized. Motion was made by Council Member White to approve the renewal agreement and Purchase Order of the software. Second by Mayor Pro -Tem Lara. The item was approved unanimously. City of Beaumont 'Y COUNCIL MINUTES October 6, 2015 rage 15 of 20 f 9Rejecting! for Public Purposes — Previously Dedicated Lets in Sundance project Overview of staff report by Ids. Demming. She stated the lots were listed inadvertently and submitted on the track map by the sub -contractor and approved. Rejecting these lots will be a cost savings for the City. Mayor Pro -Tem Lara questioned if the land will be given back to the developer, and if so, who is responsible for the maintenance. it was noted the iois will be the responsibility of the developer. Pubirc Comment Jeff Chambers with Pardee Homes stated they have invested millions of dollars in the Beaumont area, and will be developing near these lots in the future. They ars proud to be hare. Council Member White asked Mr. Chambers what thia city owed Pardee homes. Interim City Attorney stated the timer was not working and we must be consistent with all speakers. In addition, the question is not on the Agenda and should not be addressed at this time. RESOLUTION NO. 20 5-45 REJECTINGFOR PUBLANC PURPOSES CERTAIN LOTS ?1R.,E . X',dSLV DEDICATED LOTS IN THE SUNDANCE PROJECT rviotion was made by Council Member White to reject the proposed !ots and adopt Resolution 2015-45. Second by Mayor Pro -Tern Lara. The item was approved unanimously. g. Draft Sustaina bib Beaumont Pian (Climate Action Overview of staff report by Ms. Demming. Southern California Association of Governments (SLAG) offered a grani to develop and implement a Climate Action Plan, also known as a Sustainable Plan. Several workshops and a luncheon were held to advise them of mitigation options and receive input regarding which option they preferred. Ms. Demming noted Michael Hendericks from Atkins (contracted by SLAG) is present to perform a presentation. City of Beaumont October 6, 2015 stem 49 confinua 'Y COUNCIL MINUTES Page 16 of 20 Council Member White as'ced if he could "Call for the Question." City Attorney Pinkney stated since there were no comments, a motion could be made. Mayor Knight noted she had a comment. She wanted everyone to know the City of Beaumont was complimented for this pian at the California League of Cities. City Attorney Pinkney stated since there were nc comments, she could make a Second to stop farther debate. Motion was made by Council Member White to approve the Draft Climate Plan. Second by Mayor Pro -Tern Lara. The f ern was approved unanimously. h. Cornraunity Development Block Grant (CD BG) Allocation Note: This item has been continued from the September 15th Councii Meeting to provide Council time to review additional documentation. Overview of staff report by Ms. Damming. She provided a history a? the projects which had been done previously. She noted this was a new situation for the City. Currently, Beaumont is at risk of losing the FY 2013 — 2014 ($162,670) and FY 2014 — 2015 ($ 161,876), and FY 2015 — 2016 ($ 149,627) for a total of $ 474,173. Our original plan was to utilize the funds in conjunction with the Capital Improvement budget to repair low income sidewalks, and to add new sidewalks where needed for safer travel for pedestrians, however, the CIP budget process is taking longer than anticipated. There are a few options for keeping the funds, but are short-term projects, such as Neighibcrhood improvement Program, for small projects, such as roofs, windows, or landscaping. The County of Riverside also has a Neighborhood Improvement Program. i. City of Beaumont October 6, 2015 h. CDG.B Allocation condbued The options provided are listed below: 'Y COUNCIL MINUTES Page 17 of 20 1. Direct staff on the CDBG Allocation Funding and appropriate funds in the FY2016 CDBG fund for the amount of $359,241 (Account #07-9070) and budget amendment to add 2 community services personnel for FY2016 in the amount of $114,932, for an ADA and Sidewalk rehab project. 2. Direct Staff on the CDBG Allocation Funding and appropriate in the FY2016 CDBG fund for the amount of $474,173 for a council designated CDBG eligible construction project. 3. Continue the CDBG Allocation Funding. Council Members held discussion with staff to help determine qualified improvements, such as cross walks, and handi-capped ramps / sidewalks. Council determined Option 1 would be the best decision at this point and directed Ms. Demming to implement Option No. 1 Motion was made by Council Member White to implement Option No. 1. Second provided by Council Member Orozco. The following vote was approved unani-novsiy. To help clarify what Option No. 1 consists of it is noted below: CDBG Allocation Funding and appropriate funds in the FY2016 CDBG fund for the amount of $359,241 (Account #807-9070) and budget amendment to add 2 community services personnel for FY2016 in the amount of $114,932, for an ADA and Sidewalk rehab project. 2016 — ,?0 37 zPrr.mu;11 ,1 Davolopment 6'iock Gran (CDBG) Applications Actions: Receive Staff Report and Take Testimony Options: Direct Siaf. Motion not required. Staff will research low income areas and notify staff what they feel will be appropriate. City of Beaumont -Y COUNCIL MINUTES October 6, 2015 Page 18 of 20 h. U+ae D�"iwertce Revieec- — Psyn,:aviPlan Action: Receive Staff Report provided by Nis. Jones. She gave the history of how the funds were spent which was owed to the General Fund. $300,000. Is owed to the City. SB 107 will mandate the City sign a Notification of Completion for a payment plan, and to allow the City to pay the debt with payments. Council Member Orozco questioned if the Lobbyist was beneficial to the City. Kyle provided his dealings with the lobbyists. Council Member Orozco stated at times it is beneficial to have a lobbyist. Ms. ,tones noted this problem was due to the actions of the City by not doing proper duty. Motion was made by Council Member White to approve the attached payment agreement with the Department of Finance. Second provided by Council Member Orozco. The item was approved unanimously. Consensus was determined by Council to Continue Consent Items No.5, S, and 7 until the next meeting. Community Director Mr. Sherwood reminded all the day programs would be open on a trial basis. To date, there was enough staff to man the centers. Acting City Manager Uritaga noted there would be an EI Nino workshop held next Monday at the Civic Center for those who wanted to attend. She also notad C;ty Haii would be closets to employees due to Columbus Day. 5. Ciri NANALaER REPORT a. Repor's on 09partment Activities I ) Projects 2) Response to Council Questions — Beaumont Electric 3 l=ire Station Committee Report and Recommendation 4) Community Services Update b. Csiendar of Events 1) Community Outlook 6. fey y�� City of Beaumont October 6, 2015 ( ''Y COUNCIL MINUTES Page 19 of 20 7. CiTV A T yURNEY REPORT CALENDAR Councii Member Milte requested ts� Pull Items No.s F. +G, H, and P, which are related to Request for Proposa'is (RFP's). 8. CONSENT CALENDAR PUL UED ITEMS f) Approved Request for Proposal — Building and Safe€j Plan check services g) Approved request for Proposal — Survey Services h) Approved Request for Proposal — Public Works Plan check and inspection services p) Approval of Request for Proposal -- Financial Advisor Services T'16 balance cY Ccnsent atenrs to continue are Items -A, C, Cp D, E, I, J, K, L, MI, and 0. Motion Trade by Mayor Pro -Tem Lara to approve the remaining continued items as listed below (A, B, C, D, E, 1, J, K, L, M, and O). Second was provided by Council Member Orozco. The items were approved unanimously. O1�iSEi ' CALENDAR CONTINUED ITEMS a) Approved all Ordinances & Resolutions to be read by title only & publish by summary b) Approved Minutes of September 15, 2015 c) Approved F-Anutes from Special Meeting of September 23, 2015 d) Ratified Warrants for October E, 2015 e) Adopted Ordinance No. 1054 of the City Council of the City of Beaumont, California Adding Sections 2.08.120 "City Treasurer Duties" to the City of Beaumont Municipal Code — Second leading Approved a Notice of Completion, Certificate of Acceptance of Arch Culvert and Exoneration of Bond # 81970882-M for Tract 31288, Oak Vailey Parkway — Tournament Hills — Pardee Homes (File # 1580) j) Approved Interim Staffing Services — Accountemps/Robert Half International, Inc. k) Approved of Interim Staffing Services — Muni -Temps 1) Adopted Ordinance No. 1065 of the City Council of the City of Beaumont, California Adding Chapter 15.46 "Expedited Permitted Procedures for Small Residential Rooftop Solar Energy Systems" to the Beaumont Municipal Code —Second Reading m) Approved Purchase Order with Lewis Brisbois Bisgaard & Smith LLP (Art Cunningham) in the amount Not to Exceed $ 4,250.00. o) Approval of Agreement for Professional Services by Independent Contractor — Wildan Financial Services — To Provide Tax -t=ree Municipal Bond Related Arbitrage Services City of Beaumont October 6, 2095 COUNCIL MINUTES Page 20 of 20 8. CONSENT CALENDAR PALLED ITEMS f) Approved Request for Proposal — Building and Safety Plan check sarvices g) Approved Request for Proposal — Survey Services h) Approved Request for Proposal — Public Works Plan check and inspection services p) Approval of Request for Proposal — Financial Advisor Services Council Member White held a discussion with Attorney Pinkney regarding modifying the verbiage in Section 12. The current wording states "may have an kripact" and he would like to limit it further to ensure the Contractor f Consultant has clarification on what is a Conflict of interest which he should report. It was agreed upon the verbiage could address any potential questions, and the following verbiage was discussed: The verbiage shall state. the Consultant shall disclose any financial business or other relationships and list current clients which shall impact this Council Member Wilhite addressed the responsibility of Item No. 12 where it is the Consultant shall disclose any financial business or with any City, its officials, current clients, or relationships that may have an impact. Council Member White and other Council Member's were satisfied with the proposed verbiage, therefore, the RFP items were voted upon. Motion was made by Council Member White to approve Item No.'s F, G, H, and P. Second by Council Member Orozco. The item's were approved unanimously. The City Council Meeting adjourned at 11;55 p.m. Any Person with a disability who requires accommodations in order to participate in this meeting should telephone Shelby Hanvey at 951-769-8520 ext. 323, at least 48 hours prior to the meeting in order to make a request for a disability -related modification or accommodation 'I D SPECIAL MEETING MINUTES Beaumont City Council Regular Session (6:00 p.m.) Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) (AFTER REGULAR SESSION) Closed Session (AFTER SUCCESSOR AGENCY) 550 E. Sth Street, Beaumont, California Tuesday, October 27, 2015 Page 1 of 13 "Materials related to an item on this agenda submitted to the City Council after disWbution of the agenda packets are available for public inspection in the City Clerk's office at 550 E. a Street during normal business hours" Any Person with a disability who requires accommodations in order to participate in this meeting should telephone Debi Thomsen at 951-769-8520 ext. 323, at least 48 hours prior to the meeting in order to make, a request for a disability -related modification or accommodation NOTE: 70 BE HELD AFTER THE SPECIAL MEETING Place: Beaumont Civic Center REGULAR SPECIAL MEETING The Regular Session meeting began at 6:04 p.m. Place: Beaumont Civic Center Roll Cal?: Mayor Knight, Mayor Pro -Tem Lara, Council Members Orozco and White were all present EXCEPT for Council Member Fox who was out ill. The Pledge of Allegiance was led by Interim Deputy City Clerk Debi Thomsen. No Invocation was given. After a brief reminder of what was an excused absence per the Government Code, action was taken for record purpose to document Council Member Fox was absent due to an excused absence. It was noted if there were many unexcused absences, a member may be asked to step down. Motion was made by Mayor Pro -Tem Lara to note Council Member Fox was absent due to illness. Second was made by Council Member White, with Mayor Knight and Council Member Orozco voting Yes. City of Beaumont October 27, 2015 SPECIAL MEETING MINUTES Page 2 of 13 There were no Approvals or Adjustments made to the Agenda. Interim City Attorney Pinkney noted he had a Conflict of Interest regarding Item 4f, and stated he would recuse himself and leave the Council Chambers when this item was discussed. Announcements, Recognitions, Proclamations, Correspondence to report: Acting City Manager Urtiaga made an announcement to introduce new Interim Deputy City Clerk to assist staff in developing appropriate processes. 1. PUBLIC COMMENT PERIOD ITEMS NOT ON THE AGENDA): The Public Comment section of the meeting opened at 6:10 p.m. Judy Bingham Ms. Bingham requested how and when a new City Manager would be obtained. She also noted a reminder to Mayor Knight it was less than 60 days when site would no longer be the Mayor. John Dyson Mr. Dyson identified he was a Solera resident. The Council was informed the CFD Mellow -Roos taxes for the Solera community exceeded the rate which was disclosed when the homes were purchased. He advised the Council that CFD rates were not being honored by the developers relating to fraud. He noted the financial impact on the loan debt of the homeowners and stated lawsuits may be filed. No more CFD bond debt in Beaumont. Tile Public Comment section of the meeting closed at 6:15 p.m. 2. COUNCIL DEPORTS ® Fox Absent Knight Mayor Knight stated she had attended the Whitewater Conservancy Preserve event in which there were a thousand plus attendees, mostly government officials, including Senator Feinstein and the Riverside County Board of Supervisors. There were many speakers and the focus was regarding conversancy. PASSCOM speaker was the Union Pacific Rail Road for Haz-Mat. Lara Mayor Pro -Tem Lara joined others in the effort to relocate the Historical Society containers, and recognized the Police Department for their involvement Orozco Council Member Orozco recognized Latino recognition awards celebration for students honoring their hard work City of Beaumont October 27, 2015 S. COUN01— REPORTS continued SPECIAL MEETING MINUTES Page 3 of 13 White Council Member White spoke about the Hero's Ball with the Joint Committee of the Beaumont Cherry Valley Water District and the appointment of Nathan Douglas as a new Board Commissioner and requested to schedule a meeting with Beaumont. CITY TREASURER Rz:-P:OFZT Treasurer Carroll noted the improvement of internal and external best efforts by staff to ensure the corruption from the past was eliminated. She complimented the improvements now in place at the direction of the Interim Finance Director. It was mentioned that new reports to help identify any duplications of efforts to ensure efficiency. Treasurer Carroll also complimented Urban Futures for their input. The Warrants were addressed, with remaining questions about HDL and Polydyne Inc. Council Member Orozco questioned a grant which paid for the Chamber of Commerce. Ms. Deming noted other Grants will be received, specifically one from Calvary Cycle which covers several areas. Treasurer Carroll stated there was another payment made to Joe Gonsalves and Sons, but this should be the last. A question was raised if California Consulting had charged $ 8,000 for work on a grant. It was determined no further communication had been made. Council Member White questioned the status of the Standing Financial Committee and if more requests and advertisements could be made. 4. AC a DON I r'EMSfPUBLIC HEARINGSIREQUESTS a. PUBL C HEARING Beaumont Electric Update RECOMMENDED C UNC IL ACTiONS: 1) Receive and file staff report Reconciliation was completed and there were several findings. Beaumont Finance Authority did not make any purchases or sales, yet recorded on the General Fund valance ledger. BOE stated the Sellers Permit needed to be cancelled, but a Sellers Permit does need to be obtained by the City. Further meeting will be set for a Forensic audit. City of Beaumont October 27, 2015 SPECIAL, MEETING MINUTES Page 4 of 93 6` 113F. �� 4_:, cim7finuac+ 2) Direct staff~ to invoice Beaumont Electric in the amount of $9,234.04 3) Received payments through August totaling $ 66,000 + An error was found where the City owed funds. +) Another error was found and corrected regarding improper coding. 5) Total amount paid to Beaumont Electric through the trustee Union Banta, and working to involve this process which has been transpiring since 9994. Detailed discussion regarding questions and answers between Council and Staff continued. Flibile Conimmeti: The Public Hearing opened 6:55 p.m. Judy Bingham spoke of these exact concerns since 2004, however no one listened. She recommended an electrical contractor be hired to audit also; since Mr. Jim Love performed his own electrical work, inspected his work, yet did not have a contractor's license. The Public Hearing was closed at 6:53 p.m. Motion made by Council Member Orozco to invoice Beaumont Electric in the amount of $ 9,234.04. Second made by Mayor Pro - Tern Lara. The item: passed unanimously with the absence of Gouncii Member Fox. b. Approve Dodd Cc niaa i 1 Legal Agh-ev.-ner� w1th ftadlling Yocca arlson a lkiti ijt i RECOMMENDED COUNCIL. ACTIONS: ,) Approve Bond Counsel I Legal Agreement with Stradling Yocca Carlson & Rauth (SYCR); 2) Approved a $50,000 budget appropriation from fund balance in the Sewer fund; 3) Approved a $50,000 budget appropriation from fund balance in the CFD find; 4) Adopted Resolution No. 20154.7 approving a budget amendment for FY201i5-2016 City of Beaumont October 27, 2015 I" �M 4h continued SPECIAL MEETING MINUTES Page 5 of 13 Council Member Orozco recommended a local representative handle the account. Council Member White recommended a non-competitive bid be done. Acting City Manager Urtiaga stated a competitive bid will replace existing. Interim Finance Director Jones stated she will speak with Urban Futures regarding the bid process f proposal, bond mitigation and fees. Public Comments were opened at 7:10 p.m. There were no epeakers Public Comments ��erz c osead az 7:10 p.m. Motion made by Mayor Pro- T em Lara to adopt all requested Recommended Council Actions and Adopt Resolution No. 2015-47 approving a budget amendment for FY 2015-2016 which outlines the budget appropriation from the sewer fund balance and the CFD fund balance. Second mase by Council Member Orozco. The item passed unanimously with the absence of Council Member Fox. C. ieaumont Basin Watermaster appointments RECOMM-ENDED DED COUNCIL ACT;ONS: 1) Nominate Kyle Warsinski to serve as the primary representative; 2) dominate Elizabeth Goibbs-U tiaga as the aitef-nate representative Coundi had questions regarding how the appointment was handled. Interim City Attorr'ey Pinkney stated a decision is sent to the WaterMaster, then the Court reviews and either accepts or rejects the decision. There is no Process to remove a representative, therefore a new representative must be reappointed. A lengthy discussion was held between Council and Staff. It was noted currently Mr. Dave Dillon was the primary representative and Kyle Warsinski has been the alternate. It was mentioned Mr. Dillon had not attended a meeting in three years. Council Member White noted he would be interested in attending the meetings as the primary; however, Acting City Manager Urtiaga stated per the judgement received by the City, Page 17 does not allow elected officials to be representatives. City of Beaumont October 27, 2015 ITEM, 4v confinued SPECIAL. MEETING MINUTES Page 6 of 13 It was announced at 7:20 p.m. a break would be taken. The meeting reconvened at 7:28 p.m. The discussion continued between the Council and staff regarding how to handle. Discussion included what if we made no rasponse, and if there was a time deadline to handle ay. It was also noted when a new Public Works Director -would be or, board or the new City Engineer. {questions were also addressed regarding how many applications had been received, when the application date was ending, and how the City was advertising. Eventually it was determined there were currently too many unknowns to make a Nnal decision. Consensus was made to keep representatives as they were; with Mr, Dillon* as the primary representative, and Kyle as the alternate representative until more information is available. !notion to table this Item untie January was made by Council Member White. Second was made by Mayor Pro -Teen Lara. The item passed unanimously with the absence of Council Member Fox. d'o Sas; Gorgonio plass Regional Water Alliance , Memorandum of Understanding (Dia OU) and invoice for member A.-anzy duu;u for the I"Y 2016-2016 fascaiE year budget RECOMMIENIDED] COUNCIL ACTIONS: 1) Apprcve the Revised MOU; and 2) Approve invoice in time amount FY 2015-2016 fiscal year budget of $500 for member Agency dues for A lengthy Discussion was held regarding the San Gorgonio Pass Regional Water Alliance, the Memorandum of Understanding, and the annual Agency dues. Matters of interest included haw our involvement was a "betterment' for Beaumont, the pro's and con's of being a member or not being a member, being a .2 --am player, the misconception of isolating our City, what benefits have been received and could be received in the future. A consensus was not reached between each Council Member. Council Member White tailed for a Lotion Council Member Orozco called for a "Point of Question The Lotion moved forward first. City of Beaumont October 27, 2015 ITEM 4d continued SPECIAL MEETING MINUTES Page 7 of 13 Motion made by Council Member White to discontinue Membership in the San Gorgonio Pass Regional Water Alliance and the Membership Agency. Second was made by Council Member Orozco. A vote was taken, with Council Members White and Orozco voting in favor of the Motion, and Mayor Knight and Mayor Pro -Tern Lara voting against the Motion. An alternate Motion is proposed: Motion made by and Mayor Pro -Tem Lara to continue Membership in the Sari Gorgonio Pass Regional Water Alliance and the Membership Agency. Second was made by Mayor Knight. A vote was taken, with Mayor Pro -Tera Lara and Mayor Knight voting in favor of the Motion, and Council Members White and Orozco voting against the Motion. Therefore, 9aftn der:i-aje !1 t C,ra t.zeP es.:��@_{{ors r ari Safety Co:nrrrie Report CO6-3,': E -NDE -C COUNC,L AC410 S: t) Receive and Fife repo -t.- 2) Direct staff on one option to proceed and report back to Council at a future meeting Fire Chief Smith gave a detailed report on the background, scope and proms the Public Safety Committee compieted to evaluate the current emergency services offered. Delivery, response time, and medical services were of utmost value, Initial concerns were the response time to the west end of the city due to the Population increase. Station 66 is located downtown and Station 20 is near the eastern edge. Beaumont provides Fire and Emergency Medical Services (EMS) to residents. In addition, Regional partnering with the City of Banning and Calimesa is a potential revenue to and beneficial to each City. Three options have .been identified for the Council's consideration should these options be considered by the Council. They were discussed in detail with the Council. After a lengthy question and answer period, the City Council determined a decision vms ill order. City of Beaumont October 27, 2015 SPECIAL MEETING MINUTES Page 8 of 13 continued Motion was made by Council Member Orozco to promote Option No. 1 as a Regional partnership for fire services. Second was provided by Council Member White. The item passed unanimously with the absence of Council Member Fox. C Ci wx ;%'No= ney invoices for professional services through SQpis. mbar 30, 2015 F EC0i I'V. 1:=: COUNCIL ACTIONS, ;) _ Approve invoices n the amount of $68,258.23 Attorney .loin Pinkney recused himself from the Council Chambers while this item was under discussion. A brief discussion was held noting Mr. Pinkney is aware of the financial status of the City and has clone his best to minimize legal action and by settling lawsuits he has saved the Cit money. ;Mention was made the City had poor legal counsel previously, 'he Acting, City Manager noted having a Deputy City Clerk should halp alleviate some c f the legal costs in the future. Motion was made by Council member White to approve the legal invoices in the amount of $68,288.98. Second was provided by Mayor Pro -Tem Lara. The item passed unanimously with the absence of Council Member Fox. A break was taken at 8:40 p.m. The meeting reconvened at 8:45 p.m. 9. VCRIPa Vafty Water District I li,''f'F' w our Suir -mar �, Q -C ENDED COUNCIL_ ACTION: 'i) Receive and File report -� Summary of the Yucaipa Valley Water District Waste Water Tour held September 14, 2015. The purpose of the tour was to review similar treatment processes needed by the City of Beaumont to comply with the Santa Ana Regional Water Quality Control Basin Plan and waste discharge requirement included in the adcpted Order No. R8-2015-0026. A meeting is in the process of being set up with Beaumont Cherry Valley Water City of Beaumont October 27, 2015 SPECIAL. MEETING MINUTES Page 9 of 13 District Board and other local water districts. The Report was received and filed. Revenue ;ounces a on City Property RECOMMENDED COUNC& ACTIONS. 1) Direct staff to move forward with requests for cell towers on City property, using the normal Conditional Use Permit process. Rebecca Ceming gave a report to Council to update them regarding a request for piacernent of Verizon Wireless cell towers, It was noted Verizon would have to comply with standard requirements as everyone else including Conditional Use Permits. The location Verizon chose is on the Community Recreation Center property at 1310 Oak Valley Parkway. Staff is requesting direction to move forward with these types of requests and are requesting a $ 2000, ;nonthi�f fee. Council Reid a brief discussion related to disposal of the equipment should it be out -dated, types of trees, signing fees, upgrade clauses, renewals, sub -lease of equipment, and standard inspections. It was also noted that it is the City who sets the standards. Motion was made by Council Member White to approve the Verizon request. Second was provided by Mayor Pro -Tern Lara. The item pasesd unanimously with the absence of Council Member Fox. S. CITY MANAGER DEPORT a. Raport on Department Activities 1) s=uture Agenda peens Updated by Acting City Manager 2) Community Servicas Update (Continued from Oct 6th) Status provided by Mr. Sherwood 3) Beaumont Crime Statistics (Continued from Oct 60) Police reported on their work -release program 4) City -owned property list — potential revenue source (Continued from Oct 6t") Discussed in generai Several residents (Mr. John: Garrison) approached the Council regarding vacant property at 500 Grace Street and requested consideration to locate the cities Museum there. Many of the Council thought this was an excellent use of the property although some renovation would need to be done. Treasurer Carroli noted there were two historical organizations which are also interested in being housed in the same meeting. 5) Update on Solera Mello -Roos Handout given at meeting by residents City of Beaumont SPECIAL MEETING MINUTES October 27, 2015 Page 10 of 13 5. b. C alai &s aEventa 1) Community Outlook Local plans for Halloween were outlined along with other events 6. Cirl CLERK{ REPORIT City Cleric Martinez introduced the new, Interim Deputy City Clerk to all in attendance. Mayor Knight requested information regarding an Ordinance regarding the changing of Commissions and the time frame. Councii Member White requested an update of findings of improvements to be made. Acting Cit+j Manager Urtiaga and the City Clerk both offered to coordinate. in addition, Mayor Knight requested QUYA i° t� l fE ' REPORT" It was announced he wouia provide a report at the next meeting. 8. CALLNEIAR, a) Approval of all Ordinances and Resolutions to by read by title only and Publish by summary C) Approved second reading of Ordinance No. 2015 -amending Title 3, Chapter 3.12.020 of the Beaumont Municipal Code Motion was made by Council Member White to approve Items 8a & 8c. Second was provided by Mayor Pro -Tem Lara. The items passed unanimously with the absence of Council Member Fox. 8. —,',-;0WSiE 4T GAL=-NQAR continued b) Ratified Warrants for October 20, 2015 d. Receive and file riverside County Flood Control and Vater Conservation District Annual MS4 Monitoring Report Pubes l'ic Sowad or: Judy Bingham questioned the $134,000 paid to Urban Logic, and questioned what we owe them for. In addition, she questioned creating a new fund Item of 3100 and urban Logic being paid out of that fund. Previously Urban Logic was paid from the sewer services fund. City of Beaumont October 27, 2015 . C®CAL ENDAR continued SPECIAL- MEETING MINUTES Page 11 of 13 Also, regarding Worker's Compensation, why did the Council not approve the moving of the funds to the Workers Compensation fund and why are there late funds charged from the Bank of Hemet? A brief break was taken to change out the recording system. The meeting was Reconvened at 10:'10 p.m. Response was provided by Acting City Manager Urtiaga. She noted the 3100 fund was provided for Public Works Department and was approved in the 2015 budget. There will be other related items being paid from this department fund. It was noted there are several Request for Proposals out and due back next week. They will be coming to Council for approval once determined will also be charged to the 3100 account. In addition, other Public Works Department duties will also be paid from this account, such as Plan Check Inspections, Miscellaneous Storm Drains, City Engineer Items including their duties and mandated Dig Alert notifications. New ;protocols and processes mandate the reviewing of every contract and invoices. Related to the Workers Compensation charges and the Bank of Hemet„ when we received the funds deposited, we did not have funds for Worker's Compensation. Once they were received, they were paid from the Bank of Hemet, and we received late fees. Discussion was heid this morning with them, and the late charges will end up being waived. Regarding Urban Logic and funds owed to them, the City was just informed via email there are still funds not yet received. Ms. Urtiaga just pulled an item to hold and not bring to Council, until all invoices are received rather than continuing to take valuable time to consistently go through the same process. Discussion was held with Council and direction was given to Staff` to notify them of a due date where we will no longer accept invoices from them, and consider cutting ties. Kieren McKlernan Clarification stated the invoices ere not new invoices, but have been resubmitted several times. New invoices are fcr new work. Motion was made by Council Member White to approve Item 8b. Second was provided by Mayor Pro -Tem Lara. The item passed unanimously with the absence of Council Member Fox. Motion was made by Mayor Pro -Tem Lara to approve item 8d. Second was provided by Council Member Orozco. The item passed unanimously with the absence of Council Member Fox. Recess the spe— ias meeting at 0:15 City of Beaumont SPECIAL MEETING MINUTES October 27, 2015 Page 12 of 13 SPECIAL MEETING COs" OF BEAUMONT SUCCESSOR AGENCY (forrnarly Radevalopment Agency) OC n01800 V7,Z 1 b; SPECIAL MEETING OF BEALIMON PS 8UCCE8S0R AGENCY Piace: Beaumont Civic Center t�i City of Beaumont SPECIA,- MEETING MINUTES October 27, 2015 Page 13 of 13 RECONVENE CITY OF BEAUM01VT CITY COUNCIL SPECIAL MEET IIVG CLOSED SESSION PORTION ONLY CLOSED SiESSION THE ACES P 11-9122-1.1--i AFTER~ '4, ' "��_.� AGENCY C:3v 1'��Eg'g �:�`', �_'yv SPECIAL MEETING Place: Beaumont Civic Center Reconvene at 10:20 p.m. Roll Call: Mayor Knight, Mayor Pro -Tem Lara, Council Members Orozco and White were all present EXCEPT for Council Member Fox who was out ill, Action on ar u requasts for excused absence: Motlon was made by Mayor Fro -Tem Lara to note Council Member Fox was absent due to illness. Second was made by Council Member White, with Mayor Knight and Council Member Orozco voting Yes. Pub -He C � r��er�� ar 'cL".'i a ,:� ► ss= 1. -1a.103-1r7) S-SSION a. Connference with Legal Counsel Regarding Fisting Litigation — Pursuant to Government Code Section 54956.9(d)(1) 1. Western Riverside Council of Governments v. City of Beaumont [Case Number RIC 536164] (Appeal Filed) b. Personnel Matters -- Evaivation of Acting City Manager — Pursuant to Government Code Section 54957(b). C. Conference wth Labor negotiator — Pursuant to Government Cade Section 54957.6. City Designated Representative Acting City Manager Elizabeth Gibbs-Urtiaga or her designee. Beaumont Managers Police Managers • Police Officers Association Police Sergeants Professional/Technical • Police Safety Support Services General Unit SEIU Locaa 721 3 Customer Service Coordinators SEIU Local 721 2. Report from Closed Session action by City Attorney: No reportable action taken. Adjournment of 0.losed Session Portion of the October 27, 2015 Specia" Meeting at 11:26 p.m. City Council Minutes Beaumont City Council Special Meeting 550 E. 6th Street, Beaumont, California Monday, November 9, 2015 Closed Session (6:00 p.m.) Page I of 2 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk's office at 550 E. 6th Street during normal business hours" CLOSED SESSION Closed Session began at 6:00 p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Council Member Fox, Council Member Orozco, and Council Member White were all present. Mayor Knight stated that Mayor Pro -Tem Lara was on his way. Action on any requests for excused absence: None Approval/Adjustments to Closed Session Agenda: None Conflict of Interests Disclosure: None Public Comments reciardina Closed Session: None 1. CLOSED SESSION a. Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case) Closed Session was adjourned at 6:04 p.m. for the Council to privately discuss the matters before them. Report from Closed Session by City Attorney: Interim City Attorney Pinkney reported on all of the Closed Session items. Item 1 a Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case) City of Beaumont November 3, 2015 CITY COUNCIL MINUTES Page 2of2 Interim City Attorney Pinkney indicated there was no reportable action taken during Closed Session. Adjournment of the November 9, 2015 Special Meeting of the City of Beaumont's City Council at 6:51 p.m. Minutes verified and approved by: Jar 2-1. 201t Date City Council Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6t" Street, Beaumont, California Tuesday, November 17, 2015 Closed Session (5:00 p.m.) Regular Session (6:00 p.m.) Page 1 of 9 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk's office at 550 E. 6tn Street during normal business hours" CLOSED SESSION Closed Session began at 5:02 p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro -Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were all present. Action on any requests for excused absence: None Approval/Adjustments to Closed Session Agenda: None Conflict of Interests Disclosure: None 1. CLOSED SESSION ITEMS a. Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case) b. Conference with legal counsel and discussion regarding resolution of worker's compensation claim pursuant to Government Code Section 54956.95: (Geelan v. City of Beaumont; Case No. ADJ 7288405; Agency Claimed Against: City of Beaumont.) C. Personnel Matters – Evaluation of Acting City Manager – Pursuant to Government Code Section 54957(b). City of Beaumont November 17, 2015 CLOSED SESSION PUBLIC COMMENTS: No Speakers 'Y COUNCIL MINUTE=S Page 2of9 Closed Session was adjourned at 5:04 p.m. for the Council to privately discuss the matters before them. REGULAR SESSION Regular Session began at 6:30 p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco, and Council Member White were all present. Action on any requests for excused absence: None The Pledge of Allegiance was led by: The Invocation was given by: Approval/Adjustments to Agenda: Mr. Taylor of Pardee Homes Cal Fire Representative Mayor Knight requested that item 7a be moved to the beginning of the agenda due to amount of speakers. Conflict of Interests Disclosure: None Announcements 1 Recognitions 1 Proclamations 1 Correspondence: None Report from Closed Session by City Attorney: Interim City Attorney Pinkney reported on all of the Closed Session items. Item 1 a Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case) Interim City Attorney Pinkney reported no reportable action taken. Item 1 b Conference with legal counsel and discussion regarding resolution of worker's compensation claim pursuant to Government Code Section 54956.95: (Geelan v. City of Beaumont; Case No. ADJ 7288405; Agency Claimed Against: City of Beaumont.) Interim City Attorney Pinkney reported the item was not discussed during closed session and that it would be moved to the end of the City of Beaumont November 17, 2015 -Y COUNCIL MINUTES Page 3 of 9 meeting. The public is welcome to make a comment remain for a report out on the item. Item 1 c Personnel Matters — Evaluation of Acting City Manager Interim City Attorney Pinkney reported no reportable action taken. 7. CITY ATTORNEY REPORT Proposed Initiative to limit the number of building permits issued per year and discussion regarding the Initiative process Staff report given by Interim City Attorney, John Pinkney Interim City Attorney received permission from Mayor Knight to address item 7a. Mr. Pinkney provided an overview of the initiative process regarding the initiative submitted to the City on or about September 21, 2015. A clarification was made that petition signatures must be submitted to the Registrar by April 2016. Mr. Pinkney explained that if the petition qualifies per the Registrar, the Council may adopt the Ordinance that is being presented in the initiative or submit the Ordinance to the voters. Mr. Pinkney stated that he has reviewed the petition but will not be providing an opinion. The timing of the election is dependent on the number of qualified signatures. A majority vote is needed to adopt the Ordinance. Mr. Pinkney stated that the Council may forgo the collection of signatures and vote to place the initiative on the ballot for vote. Mr. Pinkney provided a review of the initiative measure including potential exemptions from the Ordinance. John Dyson- Presented a pre-recorded PowerPoint presentation explaining the proposed initiative. A request was made to place the initiative on the next Council agenda for vote. Public Comment opened at 7:00 p.m. Daniel Dorazi — Spoke in opposition of the initiative. Ron Roy — Spoke in favor of the initiative. Robert Marks — Spoke in opposition of the initiative. Sean Hale — Spoke in opposition of the initiative. Jerry Dolbee — Spoke in opposition of the initiative. William Nutthall — Spoke in opposition of the initiative. City of Beaumont November 17, 2015 Jan Harriman - Spoke in opposition of the initiative. Mike Sutton - Spoke in opposition of the initiative. Sam Patalano - Spoke in favor of the initiative. Denise Shirley - Spoke in opposition of the initiative. Y COUNCIL MINUTES Page 4 of 9 Steve Mehlman - Expressed concerns and encouraged voters to decide. Nicholas Reyes - Spoke in opposition of the initiative. Patrick Emmanuel - Spoke in opposition of the initiative. Blake Harrison - Spoke in opposition of the initiative. Mark Parrish - Spoke in opposition of the initiative. Edwina Grayer - Spoke in opposition of the initiative. Sean Balingit - Spoke in opposition of the initiative. Mike Ballinger- Spoke in favor of the initiative. Michael Garrison -Spoke in opposition of the initiative. Michael Tidus - Spoke in opposition of the initiative. Council took a 10 minute recess. Victor Dominguez - Spoke in opposition of the initiative. Marco Hatchett - Spoke in opposition of the initiative. Aura Navejas -- Spoke in opposition of the initiative. Judy Bingham - Spoke in favor of the initiative. Interim City Manager, Urtiaga stated that there were 16 pieces of written correspondence. It was decided that the name and whether they were in favor or opposed would be read aloud. All letter read aloud were opposed. Jeff Chambers - Spoke in opposition of the initiative. Mike Taylor- Spoke in opposition of the initiative City of Beaumont 'Y COUNCIL MINUTES November 17, 2015 Page 5 of 9 Public Comment closed at 8:10 p.m. Motion to bring back this subject matter item on the second meeting in January 2016 with the option to move forward with a City sponsored ordinance as a Workshop by Council Member White. Second by Mayor Pro Tem Lara. Approved by unanimous vote. 1. PUBLIC COMMENT PERIOD ITEMS NOT ON THE AGENDA): Public Comment opened at 8:40 p.m. John Halliwill - Asked for a status of SCAT meetings. David Weiner - Thanked Council for streaming meetings online Judy Bingham - Read quotes out loud. Victor Dominguez - Expressed various concerns. Public Comment closed at 8:53 p.m. 2. 3. CI COUNCIL REPORTS • Fox No report • White No report • Orozco No report © Lara No report • Knight No report CITY TREASURER REPORT City Treasurer Carroll gave a summary of warrants and the Standing Financial Committee applications. ACTION ITEMS/PUBLIC HEARINGS/REQUESTS a. PLANNING COMMISSION APPOINTMENT Explanation of application process and deadline given by interim City Manager, Urtiaga. Consensus from Council to hear from both applicants. City of Beaumont 'Y COUNCIL MINUTES November 17, 2015 Page 6 of 9 10 minute recess called. Motion to extend the application deadline and re-advertize by Council Member Fox. Second by Council Member Orozco It was recommended that the roll call for this motion be held after Public Comment Public Comment opened at 9:16 p.m. Judy Bingham — Expressed concerns. Victor Dominguez — Supports the extension of the application process. Public Comment closed Motion to call further question by Council Member Orozco Second by Council Member Fox Ayes: Orozco, Fox, Knight, Lara Noes: White Motion to extend the application deadline and re-advertize by Council Member Fox. Second by Council Member Orozco Ayes: Fox, Orozco, Lara, Knight Noes: White Direction to staff to extend the deadline and to bring this item back to the first meeting of January 2016. b. TITLE 22 ULTRAVIOLET VALIDATION — PURCHASE ORDER Staff report given by Interim City Manager, Urtiaga. Public Comment opened at 9:30 p.m. Judy Bingham — Expressed concerns regarding Title 22 compliant water. Public Comment closed at 9:33 p.m. Motion to approve Purchase Order No DS 2016-02 in the amount of $73,214 by Council Member White Second by Mayor Pro Tem Lara Approved by unanimous vote C. COMMUNITY CLEAN UP EVENT 2015 Staff report given by Police Services Analyst, Marcedes Mcfayden. No Public Comment City of Beaumont November 17, 2015 5. Y COUNCIL MINUTES Page 7 of 9 Motion to approve payment to Beaumont Interact in the amount of $5,000 from the CalRecycie grant by Council Member White Second by Council Member Fox Approved by unanimous vote d. CITY ATTORNEY INVOICES — October 2015 Interim City Attorney, John Pinkney recused himself from this item. Motion to approve invoices in the amount of $66,385.37 by Council Member Orozco Second by Mayor Knight Approved by unanimous vote CITY MANAGER REPORT a. Reports on Department Activities Interim City Manager, Urtiaga gave a summary of future agenda items, asked Council to start recruitment for a permanent City Manager. Consensus to direct staff to start an RFP process for recruitment of a City Manager and to hold a workshop as part of the scope of the RFP by Council Member White Second by Council Member Orozco Approved by unanimous vote Consensus to bring a future item of a Resolution regarding Council Reorganization in the second meeting in December by Mayor Knight Second by Council Member White Approved by unanimous vote b. Calendar of Events Interim City Manager, Urtiaga addressed the concern of the BCAT meetings and its attendance. 6. CITY CLERK REPORT Public Comment opened at 9:55 p.m. Judy Bingham — Expressed concerns regarding Public Records Requests. City of Beaumont November 17, 2015 Y COUNCIL MINUTES Page 8 of 9 Victor Dominguez — Expressed concerns regarding the process of turning in public records requests during the Council Meeting and public records request in regards to the Police Department. Public Comment closed at 10:04 p.m. City Clerk, Julio Martinez spoke to the comment and gave a status of the Clerk's office. 7. CITY ATTORNEY REPORT Interim City Attorney, John Pinkney gave an overview of practices and motions during a Brown Act Meeting. 8. CONSENT CALENDAR a) Approval of all Ordinances and Resolutions to be read by title only and publish by summary b) Ratification of Warrants for November 17, 2015 c) Approval of Minutes dated October 6, 2015 d) Approval of Professional Services by Independent Contractor — Taso Tech, Inc. e) Approve Invoice in the budgeted amount of $40,876 from Riverside Cal -ID f) Approve Purchase Order No. DS 2016-07 in the amount of $85,714 for Clinical Labs of San Bernardino g) Approve Purchase Order No. DS 2016-06 in the amount of $71,760 for Polydyne, Inc Motion to approve the balance by Council Member Fox Second by Council Member Orozco Approved by unanimous vote No Public speakers Adjourned to Closed Session. Report out from Closed Session: City of Beaumont Y COUNCIL MINUTES November 17, 2015 Page 9 of 9 Item b Conference with legal counsel and discussion regarding resolution of worker's compensation claim pursuant to Government Code Section 54956.95: (Geelan v. City of Beaumont; Case No. ADJ 7288405; Agency Claimed Against: City of Beaumont.) No reportable action. Adjournment of the City Council November 17, 2015 Meeting at 10:36 p.m. Minutes respectfully submitted by: Deputy City Clerk, Nicole Wheelwright Minutes verified and approved by: Julio Martine, ,,�Beaum nt City0erk 7�, Date: 10 / Z7'1 City Council Minutes Beaumont City Council Beaumont Financing Authority Beaumont Utility Authority Beaumont Conservation Authority Beaumont Successor Agency (formerly RDA) 550 E. 6th Street, Beaumont, California Tuesday, December 1, 2015 Closed Session (5:00 p.m.) Regular Session (6:00 p.m.) Page 1 of 14 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk's office at 550 E. 6th Street during normal business hours" CLOSED SESSION Closed Session began at 5:04 p.m. Place: Beaumont Civic Center Roll Call: Mayor Knight not present, Mayor Pro Tem Lara present, Council Member Fox present, Council Member Orozco not present, and Council Member White present Action on any requests for excused absence: Mayor Knight asked for the records to show that she and Council Member Orozco were both present at closed session. Approval/Adjustments to Closed Session Agenda: None Conflict of Interests Disclosure: None PUBLIC COMMENTS REGARDING CLOSED SESSION None CLOSED SESSION a. Conference with Legal Counsel—Liability Claim and Anticipated Litigation. Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) and Consideration of Liability Claim pursuant to Government Code Section 54956.95: (One Potential Case and Claim by Claimant Andy George against City of Beaumont relating to vehicle accident with a City employee). Council will consider resolution of claim. b. Conference with Legal Counsel Regarding Existing Litigation — Pursuant to Government Code Section 54956.9(d)(1) Western Riverside Council of Governments v. City of Beaumont [Case Number RIC 536164] (Appeal Filed) C. Conference with Legal Counsel—Anticipated Litigation: Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): (One Potential Case) City of Beaumont December 1, 2015 14 AGENDA Page 2 of d. Conference with legal counsel and consideration of possible resolution of worker's compensation claim pursuant to Government Code Section 54956.95: (Case No. Agency Claimed Against: City of Beaumont.) e. Conference with legal counsel and consideration of possible resolution of worker's compensation claim pursuant to Government Code Section 54956.95: (Case No. Agency Claimed Against: City of Beaumont.) f. Conference with legal counsel to consider resolution of worker's compensation claim pursuant to Government Code Section 54956.95 and 54956.9(1): (Geelan v. City of Beaumont; Case No. ADJ 7288405; Agency Claimed Against: City of Beaumont.) g. Conference with Labor Negotiator – Pursuant to Government Code Section 54957.6. City Designated Representative Interim City Manager Elizabeth Gibbs- Urtiaga or her designee. • Beaumont Managers • Police Managers • Police Officers Association • Police Sergeants • Professional Technical • Police Safety Support Services • General Unit SEIU Local 721 • Customer Service Coordinators SEIU Local 721 h. Personnel Matters – Evaluation of Interim City Manager – Pursuant to Government Code Section 54957(b). Closed Session was adjourned at 5:05 p.m. for the Council to privately discuss the matters before them. Report from Closed Session by City Attorney: Item a Conference with Legal Counsel—Liability Claim and Anticipated Litigation: (One Potential Case and Claim by Claimant Andy George against City of Beaumont relating to vehicle accident with a City employee). Council will consider resolution of claim. Reportable action taken Motion made by Council Member White and second made by Council Member Lara to settle the matter for $1,074.00. Approved 3 – 1 due to Council Member Orozco was not present for the vote. Item b Conference with Legal Counsel Regarding Existing Litigation: Western Riverside Council of Governments v. City of Beaumont [Case Number RIC 536164] Appeal pending. No reportable action taken Item c Conference with Legal Counsel—Anticipated Litigation: No reportable action taken City of Beaumont December 1, 2015 14 AGENDA Page 3 of Item d Conference with legal counsel and consideration of possible resolution of worker's compensation (Case No Agency Claimed Against: City of Beaumont.) Reportable action taken Motion made by Council Member White to settle the claim for $6,960.00. Second made by Council Member Fox. Motion approved by unanimous vote. Item a Conference with legal counsel and consideration of possible resolution of worker's compensation claim (Case No Agency Claimed Against: City of Beaumont.) Reportable action taken Motion made by Council Member Lara to the claim. Second motion made by Council Member White. Motion approved by unanimous vote. Item f Conference with legal counsel to consider resolution of worker's compensation claim (Geelan v. City of Beaumont; Case No ADJ 7288405; Agency Claimed Against: City of Beaumont.) Reportable action taken Motion made by Council Member Lara to settle claim. Second motion made by Mayor Knight. Motion approved by unanimous vote. Item g Conference with Labor Negotiator — City Designated Representative Interim City Manager Elizabeth Gibbs-Urtiaga or her designee • Beaumont Managers • Police Managers • Police Officers Association • Police Sergeants • Professional/Technical • Police Safety Support Services • General Unit SEIU Local 721 • Customer Service Coordinators SEIU Local 721 No report action taken Item h Personnel Matters — Evaluation of Interim City Manager: No reportable action taken REGULAR MEETING Regular Session began at 6:30 p.m. Place: Beaumont Civic Center City Hall Bldg Room 5 Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Fox, Council Member Orozco and Council Member White were all present. Action on any requests for excused absence: None Pledge of Allegiance: Mayor Knight Invocation: Cal - Fire Report from City Attorney regarding Closed Session action. City of Beaumont December 1, 2015 14 AGENDA Page 4 of Approval/Adjustments to Agenda: Acting City Manager requested to pull item 4d and to continue item until next meeting. Conflict of Interests Disclosure: None Announcements/Recognitions/Proclamations/Correspondence: None 1. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA): The Public Comment period of meeting was opened at 6:38 p.m. Nancy Gall Ms. Gall wanted to speak on the meeting that was held last night on November 30, 2015 with the water district. Ms. Gall is in favor of the plan they are making to go to Yucaipa in stages. She feels we others in charge of the sewer system. Judy Bingham - Minnesota Ave Ms. Bingham stated her business on 6th is still on septic tank and she has to rent porta potties because the City of Beaumont cannot service the citizens. Ms. Bingham told council that if they think the citizens are going to pay for another sewer system that they are wrong. Ms. Bingham indicated how frustrated she is with council. David Weiner Mr. Weiner wants to know where the vision for the city is. He requested it last meeting and still has not gotten and any answers. Mr. Weiner wants to know where the city's transparency is. Steve Mehlman Mr. Mehlman spoke on The Growth Initiative. Mr. Mehlman does not agree with people believing this would shut down growth and cause a moratorium. He feels it is a lie. Mr. Mehlman brought up the last minute when someone came to the podium and warned the council that the seniors are trying to take over the community. The happened after a Vietnam Veteran spoke on the growth initiative. Mr. Mehlman said that if he warned council about other ethnic backgrounds are taking over the city they would have been called a discussing beget. Well he feels that this person was a discussing beget. Mr. Mehlman told council this has not place in our city nor in the council room. Bill Souder Mr. Souder thanked the council members and acting city manager for putting together the presentation a Solera yesterday for the CFD issue. Mr. Souder stated that not all residents in the Solera Community (Zone A) received the letter regarding the increase in CFD assessments. Jeff Chambers with Pardee Homes Mr. Chambers read a short paragraph from Prop 8 to council members. City of Beaumont December 1, 2015 14 AGENDA Page 5 of John Dyson Thanked council for allowing The Beaumont Balance Growth Initiative an opportunity to be introduced at the last council meeting. Mr. Dyson submitted requests to council and staff to provide approved housing developments to include contracts and presumed invested rights related to theses developments. He has not heard from staff as of yet. Dr. Blair Ball Dr. Ball congratulated the council for attending the meeting last night. He does not agree that it is a hard sale. Dr. Ball appreciates the willing of the council to listen and participate. He looks forward to the city future actions. He does not want monies moved into the general fund from the City of Beaumont, Waste Water Treatment Plant and Transportation funds. He wants them to remain restricted. Mary Daniel — 14250 S. Beaumont Ave. Ms. Daniel commented on the transparency she has been noticing by the city. She wants to extend her appreciation to the person who is transcribing of the minutes of meetings. Debbie She notice when she purchase her home a year ago in the Sundance Community that cars fly up and down the roads. She has complained many times to the police officers to someone out there to slow the cars down. She said nobody has listened to her. She informed the council that somebody crashed into her home last week. The car crashed happened at 4 o'clock in the afternoon. She pleaded with council to not put her request aside to have the speeding to be address. Mayor assured Debbie that she will have staff take a serious look going forward. Acting City Manager told Mayor Knight it will be brought back at next meeting. Public Comments closed at 7:06 p.m. 2. COUNCIL REPORTS • White Thanked Bob and city staff for putting together delivery of the senior meals on Thanksgiving's day. He commented on the Regional Water meeting being very well prepared. He is in favor of bring on an engineer to give analysis. �hanksgiving's Orozco Thanked Bob and the team for a great turnout for the Day. �hanksgiving's Lara Thanked the employees for their donations for the Day meals. He mentioned that there was no cost to the city it was all the city employees who handled all cost. Thanked the city staff who worked over Thanksgiving weekend. City of Beaumont December 1, 2015 14 AGENDA Page 6 of ;roject Fox He hopes that the City is diligent in making a decision for the with Beaumont water. He mentioned that it was his 31St wedding anniversary. • Knigght Read a letter from the Brownie Girl Scouts, Troup 412 regarding The water drainage channel by Community Center. They would like a gate put up and signs posted to warn others of the dangers playing in channels. The mayor would fike to invite Troup 412 to the December 15, 2015 meeting. 3. CITY TREASURER REPORT Treasurer Carroll requested for item 9d to be pulled from the consent calendar. She said she has a concern with the minutes on this item. a. Standing Financial Committee There were 16 applications received. The application termination date was November 20, 2015. There are 5 citizen positions allowed and 1 designated for a Beaumont business owner. She preceded to name off all applicants names. She gave the application to the council for review. Carroll requested to have the selection be continued to the next council meeting so the council can review and consider which applicants they want to appoint. Recommended Council Action(s): 1. Receive and File; and 2. Discuss evaluation matrix and give direction; and 3. Continue to the December 15th Council meeting. No Public Speakers Motion made by Council Member White to have special meeting to be held December 14, 2015 and invite the top 8 applicants. Second made by Mayor Pro Tem Lara. Motion approved by unanimous vote. 4. ACTION ITEMSIPUBLIC HEARINGS/REQUESTS a. INDEPENDENT ACCOUNTING FUND RECONCILIATION SERVICES — CFD & MITIGATION FEE FUNDS Recommended Council Action(s): Receive and File Mayor Knight asked for recess at 7:39 p.m. Meeting brought back to order at 7:48 p.m. City of Beaumont December 1, 2015 14 Presentation given by Michael Bush from Urban Futures on reconciliation his office is performing. The kick off started on November 3, 2015. It will take approximately 4 to 6 months to complete the reconciliation. Finance Director Jones responded to Mayor Knight's questions regarding if Union Bank has been working better on getting the information requested by the city. Union Bank stated that information is online from 2014 and going forward. Union Bank said that the DA office has made the same request the city has in regards to documentation prior to 2014. Mrs. Jones said that Union Bank would charge a pretty hefty cost. Union Bank suggested that we get our copies from the DA office as it may be less expensive. Public Hearing open at 7:56 p.m. Alan Horwitz — Attorney for Judy Bingham Public Records Request made on September 1, 2015. Request for documents on what is being done by Urban Futures. Mr. Horwitz stated that the city has 10 days to complete request by code and its now 3 months. He wants council to get tough with Union Bank in getting the documents. Mr. Horwitz wants to know how council and staff are going to speed this process up. Acting City Manager explained to Council how the city is doing their process in getting Mr. Horwitz and Judy Bingham's public request done. Judy Bingham - Minnesota Mrs. Bingham said she has been asking for Union Bank statements for at least two years now. She was able to get some statements at her own expense. She wants to know where the Union Bank statements are. Mrs. Bingham wants the city to get the statements as quickly as possible. Nancy Gall Mrs. Gall stated when she was on the city council in 2010 she has requested records from Union Bank. She had no success either and said the people requesting the statements deserve and answer. Public Hearing Closed at 8:06 p.m. Mayor asked City Attorney Pinkney is there any recourse that can be taken with regards to Union Bank. Pinkney reported that the city gave Union Bank a deadline which they did not meet. Union Bank asked for additional time and Finance Director Mrs. Jones is working with them. Mr. Pinkney stated that the public is entitled to AGENDA Page 7 of City of Beaumont December 1, 2015 14 AGENDA Page 8 of the documents and the city is not disputing that. The city is working on trying to get them for the public request received. Mayor Pro Tem Lara asked if the city could look for another financial institution to money into. The Acting City Manager Gibbs is working on bring a RFP to council soon. Council Member asked if there is any charge for scanning the documents. Acting City Manager Gibbs responded with stating there it is free of charge. Council Member White asked for the name of the legal counsel for Union Bank. Finance Direction Mrs. Jones responded, Mr. John Greene is the name. Council Member White wants to pull the city's money out of Union Bank as fast as it can be done. Finance Manager Jones stated that Union Bank is not withholding the information from the city. They are giving the city the option to pay for the copies or get the copies from the District Attorney's office. Mrs. Jones stated that the bank statements are each 800 pages and will have to be redacted by going through each page at a time. The statements go back to 2005. b. BEAUMONT'S WORK OUT PLAN TO SUSTAINABILITY Recommended Council Action(s): 1. Consider this proposal, solicit public input and provide staff with direction on the Work Out Plan to Sustainability; and 2. Approve Purchase Order 2016-16 to Urban Futures, Inc. for $97,320 to be paid from 01-1200- 4060-0000. Acting City Manager Gibbs does not feel it's in the best interest of the city to file Bankruptcy at this point. The benefits do not out weight the cost. The city is in a fragile state and feels it's best to come up with a Workout Plan. Bob Deis from Urban Futures gave presentation on Work Out Plan. Motion made by Council Member Orozco to approve Purchase Order. Second was made by Mayor Pro Tem Lara. Motion approved by unanimous vote. Motion made by Council Member White to approve Work Out Plan. Second was made City of Beaumont December 1, 2015 14 by Council Member White. Motion Approved by unanimous vote. Council Member Orozco requested that item 4h be moved up to this position. Rebecca Deming gave report. AGENDA Page 9 of h. COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR 2016- 2017 PROGRAM YEAR Recommended Council Action(s): 1. Hold a public hearing; and 2. Direct staff on non-profit programs and public improvement projects; and 3. Approve and authorize staff to prepare and submit CDBG applications for non-profit public programs based on approved prioritization and subject to the condition that applicant apply for and receive funds for the same program from the County or other EDA participating cities; or 4. Deny authorization for non-profit funding Council Member Orozco questioned if the improvements had to be in a low income area. Mrs. Deming stated yes they had to be in a map approved area. Break Meeting brought back to order at 9:15 p.m. Council Member White asked if any non profits received funds in the pass. Mrs. Deming response was yes. She named off a list of non profits from the pass who had received the funds. Public Speakers Jim Smith — Table of Plenty Table of Plenty serves approximately 4,000.00 meals per month in three kitchens. Mr. Smith is not asking for money. He is asking to use the money to development an assets to use for a long period time. Mr. Smith wants the funds to be used to develop the infrastructure. Mayor Knight ask Rebecca Deming if money had to spent and Rebecca agreed it had to be used or it will be taken back. Megan Grisham — Boys and Girls Club City of Beaumont December 1, 2015 14 AGENDA Page 10 of Ms Grisham explained how the funds will be used for the kids if funds would be received. Public comments closed. Council Member Orozco is in favor of the Boys and Girls club. But he also stated that the groups received funds from other agencies as well as from the County. He would like to see the funds got to the community to feed and help the homeless. He would like to see the streets and sidewalk repaired Council Member Fox would like to see the sidewalks and streets be repaired and to have the infrastructure completed. Council Member White feels that funds should to go to Boys and Girls club. He also would like funds to go to Table of Plenty as well. Mayor Pro Tem would like to see funds evenly disbursed across the board. He would like to see funds go to ARC too. Mayor Knight would like to see the Boys and Girls club to get funds. Motion made by Council Member White to gives funds to non-profit organizations; Two— Thirds goes to Boys and Girls club and One— Third goes to ARC as long as it meets the requirement of minimum of 5k. Second was made by Mayor Pro Tem. Mrs. Deming clarified it there would be an alternate choice if the organizations chosen did not meet the requirements. Council Member White withdrew his first motion. Council Member White made motion that Two -Third of the funds go to Boys and Girls Club and One -Third to ARC and anything that is not eligible will go to the construction projections. A second was made by Mayor Pro Tem Lara. Motion approved by unanimous vote. City of Beaumont December 1, 2015 14 Motion made by Council Member White to do the Stewart Park bathroom upgrade, Stewart Park ADA parking upgrades, remainder to the street, sidewalk and pool project. A second was made by Mayor Pro Tem Lara. Motion approved by unanimous vote. C. WILDERMUTH ENVIRONMENTAL CONTRACT REVIEW Recommended Council Action(s): AGENDA Page 11 of 1. Approve WEI Invoice No. 2015334 dated November 2, 2015 in the amount of $39,470.50; and 2. Provide Staff with Direction on continuing the project to completion or terminating the contract with a date specific termination. Motion made by Council Member White to terminate contract on November 17, 2015 and to pay invoice in the amount of $39,470.50. Second was made by Council Member Fox. Motion approved by unanimous vote. d. ORDINANCE AMENDING SECTION 9.02 OF CHAPTER 9 OF THE BEAUMONT MUNICIPAL CODE - NOISE CONTROL Recommended Council Action(s): 1. Hold a public hearing; and 2. Approve the first reading of the ordinance amending Section 9.02 of the Beaumont Municipal Code. Item pulled at the request of Acting City Manager. To bee continued to next council meeting. Motion made by Mayor Pro Tem Lara to continue to next council meeting. Second was made by Council Member White. Motion approved by unanimous vote. e. ORDINANCE AMENDING CHAPTER 12 OF THE BEAUMONT MUNICIPAL CODE 12.20.060 — NOTICE OF DANGEROUS TREES - CONTENTS, 12.20.070 — REMOVAL BY CITY, AND 12.30 — MAINTENANCE AND REPAIR OF SIDEWALKS Recommended Council Action(s): City of Beaumont AGENDA December 1, 2015 Page 12 of 14 1. Hold a public hearing; and 2. Approve the first reading of the ordinance amending Chapter 12, Sections 12.20.060, 12.20.070 and 12.30 of the Beaumont Municipal Code. Motion made by Council Member Fox to approved. Second was made by Mayor Pro Tem Lara. Motion approved by unanimous vote. f. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, CA, INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND Recommended Council Action(s): 1. Adopt Resolution authorizing signers for the City of Beaumont LAIF account. Motion made by Council Member White to adopt Resolution. Second was made by Mayor Pro Tem Lara. Motion approved by unanimous vote. g. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BEAUMONT, CA, PARTICIPATING WITH THE COUNTY OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE (MCC) PROGRAM Recommended Council Action(s): 1. Adopt Resolution approving participation in the Riverside County Mortgage Certificate (MCC) program Motion made by Council Member White to adopt Resolution. Second was made by Mayor Pro Tem Lara. Motion approved by unanimous vote. Open Meeting of the Beaumont Successor Agency (formerly RDA) Place: Beaumont Civic Center Roll Call: Chairman Knight , Vice -Chairman Lara , Agency Member Fox , Agency Member Orozco , and Agency Member White City of Beaumont AGENDA December 1, 2015 Page 13 of 14 5. ACTION ITEMS/PUBLIC HEARINGS/REQUESTS a. RESOLUTION OF THE BEAUMONT SUCCESSOR AGENCY LONG RANGE PROPERTY MANAGEMENT PLAN Recommended Council Action(s): 1. Adopt the Resolution approving the Long Range Property Management Plan; and 2. Authorize the Executive Director to submit the LRPMP to the DOF for approval in accordance with Health and Safety Code Section 34191.5(b). Motion made by Council Member White to adopt Resolution. Second was made by Mayor Pro Tem Lara. Motion approved by unanimous vote. Reconvene the Regular Session of the Beaumont City Council 6. CITY MANAGER REPORT a. Reports on Department Activities 1) Future Agenda Items 2) Update on Solera CFD Meeting held November 30, 2015 b. Calendar of Events 1) Community Outlook 7. CITY CLERK REPORT 8. CITY ATTORNEY REPORT a. City attorney report on state legislation regarding medical marijuana related activities and seek direction from council on whether to amend the city code provisions currently banning specified marijuana activities b. Discussion regarding proposed amendment of council rules of procedure and seek council direction regarding draft ordinance amending council rules of procedure. 9. CONSENT CALENDAR (Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items) a) Approval of all Ordinances and Resolutions to be read by title only and publish by summary City of Beaumont December 1, 2015 14 b) Ratification of Amended Warrants for November 17, 2015 C) Ratification of Warrants for December 1, 2015 d) Approval of Minutes dated October 27, 2015 e) Request for Proposal — Geographic Information Systems (GIS) f) Request for Proposal — City Vehicle Maintenance Services g) Request for Proposal — Professional Recruitment Services h) Ratification of November 2007 Approval of Final Tract Map Located at the Southwest Corner of Oak Valley Parkway Boulevard- LV Heartland LLC AGENDA Page 14 of Services No. 27971-5 and Potrero Request to pull 9d by Treasurer Nancy Carroll Motion made by Council Member White to approve the remaining balance of the consent calendar. Second was made by Pro -Tem Lara. Motion was carried by a unanimous vote. Motion to continue the item of 9d to the next meeting by Council Member White Second by Mayor Pro -Tem Lara. Motion was carried by a unanimous vote. Adjournment of the City Council of the December 1, 2015 Meeting at 12:32 a.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, Beaumont Utility Authority, Beaumont Conservation Authority, and the Beaumont Successor Agency (formerly RDA), is scheduled for Tuesday, December 15, 2015, at 5:00 p.m. or thereafter as noted on the posted Agenda for Closed Session items in the City Council Board Room No. 5, followed by the regular meeting at 6:00 p.m. or thereafter as noted on the posted Agenda at City Hall. Beaumont City Hall — Online .cii.beaumont.cams Special Meeting Minutes Beaumont City Council Special Session (3:00 p.m.) 550 E. 6th Street, Beaumont, California Wednesday, December 9, 2015 Page 1 of 1 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk's office at 550 E. 6th Street during normal business hours" SPECIAL MEETING Call to Order 3:00 p.m. Place: Beaumont Civic Center City Hall Bldg Room 5 Roll Call: Mayor Knight was present. Council Members were not required to attend meeting. 1. PUBLIC COMMENTS: Judy Bingham — 115 Minnesota Feels that City of Beaumont has destroyed public's trust. Nancy Hall Spoke on Brown Act. Ms. Hall brought up last council meeting on December 1, 2015 that she should have been allowed to speak longer. Ms. Hall stated that other cities allow the public a longer time to speak at council their council meetings. City attorney Pinkney responded to Ms. Hall's comments. 2. AB 1234 ETHICS TRAINING PRESENTATION BY SBEMP Adjournment of the Special Meeting held by the City Council on December 9, 2015 was at 5:20 p.m. Beaumont City Hall — Online www.ci.beaumont.ca.us Page 1 of 1 SPECIAL MEETING MINUTES Beaumont City Council Special Session (5:00 p.m.) 550 E. 6t" Street, Beaumont, California Monday, December 14, 2015 "Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk's office at 550 E. 6th Street during normal business hours" SPECIAL MEETING Call to Order 5:00 p.m. Place: Beaumont Civic Center City Hall Bldg Room 5 Roll Call: Mayor Knight, Mayor Pro Tem Lara, Council Member Orozco, and Council Member White were present. Council Member Fox was an excused absence. Motion made by Mayor Pro Tem Lara to excuse Council Member Fox absence. Second was made by Council Member Orozco. Motion approved by unanimous vote. Action on any requests for excused absence: Pledge of Allegiance: Julie Farren Invocation: 1. NO PUBLIC COMMENTS: 2. CITY TREASURER REPORT a. Standing Financial Committee Appointments Recommended Council Action(s): 1. Discuss Council Members' evaluations of applicants; and 2. Interview top eight applicants; and 3. Appoint five applicants to the committee; and 4. Appoint two Council Members to the committee. Motion made by Council Member White to appoint Rebecca Carr. Second was made by Mayor Pro Tem Lara. Motion was approved by unanimous vote. Motion made by Council Member Orozco to appoint Rey Santos. Second was made by Mayor Knight. Motion was approved by unanimous vote. Motion made by Mayor Knight to appoint Dr. Della Condon. Second was made by Council Member Orozco. Motion approved by unanimous vote. City of Beaumont AGENDA December 14, 2015 Page 2 of 2 Motion made by Mayor Pro Tem Lara to appoint Diana Harris. Second was made by Council Member Orozco. Motion approved by 3 — 1 vote. AYES: Knight, Orozco, Lara ABSENT: Fox NOES: White ABSTAIN: None Motion made by Council Member White to appoint Bill Souder. Motion died for a lack of second. Motion made by Council Member Orozco to appoint Jennifer Burnett. Second was made by Mayor Pro Tem Lara. Motion approved by unanimous vote. Motion made by Mayor Pro Tem Lara to appoint Elaine Morgan. Second was made by Council Member White. Motion approved by unanimous vote. Motion made by Council Member Orozco to appoint John Halliwill and Bill Souder as alternates. Second was made by Council Member White. Motion approved by unanimous vote. Motion made by Council Member White to appoint John Halliwill as first alternate. Second was made by Mayor Pro Tem Lara. Motion approved by unanimous vote. Motion made by Mayor Pro Te Lara to appoint Council Member Lloyd White. Second was made by Mayor Knight. Motion approved by 3 — 1 vote. AYES: Knight, Lara, White ABSENT: Fox NOES: Orozco ABSTAIN: Motion made by Council Member White to appoint Mayor Pro Tem Lara. Second was made by Mayor Knight. Motion approved by unanimous vote. Adjournment of the Special Meeting held by the City Council on December 14, 2015 was at 7:59 p.m. Beaumont City Hall — Online www.ci.beaumont.cams,