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Home My Public Portal AboutSelect Board -- 2020-11-02 Minutes U\\\UINNNIIIkIWlpjl// °0Va1% £ wer '''''' Town of Brewsterofs SelectCBoard 2198 Main Street Town Administrator o " Brewster, MA 026314898 VO w Phone : (508) 896-3701 W Fax : ( 508) 896-8089 _ " -; ; �y�4"UAB//�/Hi11Nf1111NN\\\UV�\�\\\ MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : November 2, 2020 TIME : 6 : 00 PM PLACE : Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Chaffee, Selectperson deRuyter, Selectperson Whitney, Selectperson Chatelain , Selectperson Bingham ( 6 : 05pm ) Town Administrator Peter Lombardi , Assistant Town Administrator Donna Kalinick, Executive Assistant to the Town Administrator Robin Young, & Finance Director Mimi Bernardo Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Chaffee called the meeting to order at 6 : 01pm , conducted a roll call vote of attendance, declared a quorum present, and read the meeting participation and recording statements . Executive Session — To consider the purchase, exchange , taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body : 1848 Main St, Brewster, MA ( Historic Preservation Restriction ) Chair Chaffee stated that the Board would be going into executive session to discuss strategy with respect to consider the purchase , exchange , taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body : 1848 Main St, Brewster, MA ( Historic Preservation Restriction ) and would be returning to open session . i i Selectperson deRuyter moved that the Board go into executive session at 6 : 00 pm consider the purchase, exchange, taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body : 1848 Main St, Brewster, MA ( Historic Preservation Restriction ) and would be returning to open session . Selectperson Chatelain second . Selectperson Whitney- i yes, Selectperson deRuyter-yes, Selectperson Chatelain, Chair Chaffee -yes . The Board vote was 4-yes, 0 - No 1 and every party present declared that no other person is present and /or able to hear the discussion at the remote location . Select Person Bingham moved to end Executive Session and return to open meeting at 6 : 13pm , Selectperson { Chatelain second . Selectperson Whitney-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Selectperson Chatelain, Chair Chaffee-yes . The Board vote was 5 -yes, 0- No : The Select Board returned to Open Session . i www , brewster- ma . gov i BoS 11 -02-20 Page 1 of 5 1 3 DOC ID : ed012d3f255eb55a93ccd55a5e9a92992be726b2 I \\a\t�pgt�llMUIklWrltip� Office/// Ew Tom' ' Town of Brewster Oce of: \\� 00Select Board 2198 Main Street Town Administrator # Brewster, MA 02631 = 1898 r --� Phone : (508) 896-3701 Fax : ( 508) 896 - 8089 Public Announcements and Comment ' Members of the public may address the Select Board on matters not on the meeting's agenda for a maximum 3 5 minutes at the Chair's discretion Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda. Select Board Announcements and Liaison Reports No discussion . Town Administrator' s Report Mr . Lombardi reviewed the latest state initiatives issued by Governor Baker as of the meeting . A new stay at home advisory was put in place from 10pm -5am . Executive Order 53 orders the closure of businesses by 9 : 30pm , Order 54 sets limitations on indoor and outdoor gatherings, and Order 55 makes face coverings mandatory in all public spaces . These orders are intended to give local officials the ability to respond to local spreader events, and as a means to avoid broader shut downs . A " Partnerships for Recovery" plan was announced , to allocate state funding to economic development and recovery response . Thanksgiving holiday guidance will be sent out, once updated from the State . The ABCC issued clarifying advisory statements that were sent to the local businesses . County wide CovicI49 data is trending up slightly, but not as severe as in other parts of the State . The Cape Cod Reopening Task Force continues to meet . Brewster cases are up slightly, 5 cases in the past two weeks, but the Town remains in the low risk category . There were no issues or incidents in Town related to Halloween . The Brewster Ladies Library opened for grab and go service, as well as for in - person limited capacity use on Wednesdays, Fridays and Sundays . Monday, Tuesdays and Saturdays will remain as days for curbside pickup . The Covid Relief Fund working group met for the first time last week, to begin to allocate the $ 32, 000 . 00 in the Covid Relief Fund . A donation from Friends of Brewster Elders in the amount of $ 5 , 000 . 00 was recently made . A Brewster for the Holidays event will be sponsored by the Chamber to promote to shop local this holiday season . The Presidential Election will be held tomorrow, and all mail in ballots received by Friday the 6th will be counted . The ballot drop off box has been moved inside nightly for security . In person voting will take place tomorrow at the Brewster Baptist Church . i The culvert project at Crosby beach is continuing and access is restricted to the parking lot until the end of the month . The Cyprus Lane storm water project is continuing and they are now installing drainage to improve water quality at Owl Pond and improve the water run - off. The Conservation Commission is looking 1 to change the hunting policy on some town owned lands . After initial public input meeting, it will now be on the agenda at a future water commissioners meeting and at a Select Board meeting . Chair Chaffee asked that I the website be updated to add today' s orders from the Governor . { 1 Consent Agenda • Vote to Disband COVID Relief Fund Committee and Authorize Town Administrator to Expend COVID Relief Funds • Vote to Amend Drummer Boy Park Advisory Committee Charge and and Make Appointments : John Kissida Cherylanne Lombardi, Andrea Nevins, E . James Veira , and Tom Wingard www , brewster- ma . gov i BoS 11 -02 -20 Page 2 of 5 1 1 DOC ID : ed012d3f255eb55a93ccd55a5e9a92992be726b2 I ��a�ottutu+�ruuru+nui,a E W iii �A:�: ;r�, Town of Brewster Office of: � 2198 Main Street Select Board 0 Brewster, MA 026314898 Town Administrator w Phone : (508) 896-3701 ¢ Fax : (508) 896- 8089 %y�4im • Vote to Extend Outdoor Dining Modifications as Previously Approved per Gov . Baker COVID Executive Order #50 • Audit Committee Appointment : David Whitney • Meeting Minutes : October 5 , 2020 Selectperson Bingham moved to approve the consent agenda as recommended by administration , Selectperson deRuyter second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain - yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 5-yes, 0- No . Discuss & Vote on Historic Preservation Restriction for Brewster Baptist Church Mr . Lombardi summarized the Church ' s award and use of Community Preservation funds several years ago . One of the requirements of the Community Preservation Act is that a historic restriction be placed on the project . This will be on the chapel itself, not the whole building . The remainder of the funds authorized that were unused will be returned . Selectperson deRuyter moved to approve the preservation restriction for the Brewster Baptist Church, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes , Chair Chaffee -yes . The Board vote was 5 -yes, 0 - No . Discuss & Vote on Special Act Conveying Parcel of Nickerson Park Land to Town of Brewster for Millstone Road Project (Select Board FY21 -22 Strategic Plan Goal CI - 6) This home rule petition was included in the design process for the Millstone road project . Approximatly 10, 000sq feet of the project runs on the frontage of Nickerson State Park . Town meeting approved the Select Board to engage in the process and file the petition . Town Counsel has been involved , as well as the Local and State delegation . The overall goal of this land acquisition is to widen the road and make it safer for j walkers and bicyclers on Millstone Road . This will connect with the trail system within the park and will provide better access to this use point . Rep . Peake will be in charge of working it through the legislative approval process . Selectperson deRuyter asked why if this was approved at Town Meeting, the Select Board i needs to authorize it . Town meeting approved the process of the home rule petition to be filed, the Select Board will vote tonight on the detailed petition . Selectperson deRuyter moved to approve the Special Act Petition , Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 5 -yes, 0- No . i Discuss & Vote on Allocation of Proceeds from Solar Carport Project ( s ) I Mr . Lombardi gave the Board an update on the two solar projects at the Captains Golf Course . The current j plan will be to revise the initial application with a comprehensive storm water management plan , peer reviewed , to the Planning Board to hold a hearing in January . This special permit requires a super majority of votes in favor of the Planning Board . The revenues have been locked in to Block 4 of the special State www . brewster"ma . gov BoS 11 -02-20 j Page 3 of 5 t DOC ID : ed012d3f255eb55a93ccd55a5e9a92992be726b2 j 1 Aa £ / OP Town of Brewster t�9 �� Office of: 3a Select Board +� 1 . 2198 Main Street Town Administrator " w o Brewster, MA 02631 - 1898 �V0 00 Phone : (508) 896= 3701 Fax : (508) 896=8089 %AD�N��°` �\\ incentives . Taking into account financial considerations with the delays, the Town would net approximately $44, 000 . 00 annually from each lease agreement . The allocation of the revenue was discussed by Mr . Lombardi . He proposed $ 20, 000 . 00 with a 2 % escalator payment, to fund an energy manager position . The balance of revenues would be directed to the Golf Course, approximetly $ 65, 000 annually . Ms . Bingham commended Mr . Ellsworth for his foresight of solar arrays at the Golf Course many years ago . She spoke with Mark O' Brien and he feels that the panels will be essentially paying for the golf course' s electric invoices . Selectperson deRuyter and Selectperson Chatelain are in favor of the proposal from Mr. Lombardi . Selectperson Chatelain feels that the Golf Course has a funding source currently and would like to see more of the funds from the solar projects to relieve pressure elsewhere in the town budget . If the funds were directed to the General Fund , they could be spent on items of than the Golf Course , if directed to do so by Town Meeting , Mr . Lombardi asked the Select Board if they would like to create a policy for use of the funds . This could be determined as a general policy decision, which could be formally memorialized and voted on after the Planning Board decision . Chair Chaffee supports the proposal from Mr . Lombardi . Public comment email was read to the Board from Jeff O' Dell . Mr . Lombardi and the Select Board further discussed the best use of the fund for the specific revenues . Selectperson deRuyter moved to approve the allocation of funds from the Solar Carport projects as recommended by administration, Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain - no, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 5 -yes, 1 - No . Review Proposed FY22 Budget Calendar Mr . Lombardi reviewed the Budget Calendar process including; department head planning, capital planning committee review, and a review and presentation to the Select board in January . February 1 begins the first in a series of joint meetings with the Finance Committee and Select Board , On February 16, the Capital Planning Committee will give their recommendations, and February 17 is the dead line for Town Meeting warrant articles . February 24th will be the school budget presentations from Nauset and Cape Cod Tech . March 19 and 29th are deadlines for finalizing warrant articles and recommendation votes . April 12th is the dead line to post the warrant, April 13 is final date to place questions on the warrant . May Yd is the target i o date for Town Meeting, with election to follow on May 18th Discuss & Vote on Proposed Select Board Policy on Fee Waivers Postponed until next meeting . Discuss & Vote on Pending Fee Waiver Requests • Our Lady of the Cape Roman Catholic Church • Arts Empowering Life • Captain' s Golf Course Solar Projects Postponed until next meeting . www . brewstermma . gov BoS 11 -02 -20 j Page 4 of 5 I a I 1 DOC ID : ed012d3f255eb55a93ccd55a5e9a92992be726b2 i o� ."L 0 Town of Brewster Office of: .* Select Board 2198 Main Street Town Administrator s o Brewster, MA 02631 - 1898 r Phone : (508) 896-3701 Fax : ( 508) 896-8089 For Your Information No discussion . Matters Not Reasonably Anticipated by the Chair Chair Chaffee noted that the Veterans' Day Ceremony will be held virtually this year . Questions from the Media No discussion . Next Meetings : November 16 , November 18 (Joint with Finance Committee ), and December 7, 2020 Adjournment Selectperson Bingham moved to adjourn at 7 : 25 pm , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 5 -yes, 0- No . Respectfully submitted , Robin Young Approved : 12 / 08 / 2020 Signed : C�,Ag Ao w Date Selectperson Bingham , Clerk of the Board of Selectman I Accompanying Documents in Packet : agenda, consent agenda, FYI's, Millstone Road documents, Captains Golf Course Solar Panel information, 3 FY22 Budget Calendar information , i I I I i `i i i www , brewster- ma . gov BoS 11 -02-20 Page 5 of 5 DOC ID : ed012d3f255eb55a93ccd55a5e9a92992be726b2 j i i