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HomeMy Public PortalAbout01-08-2001 Regular Session . . . 7 MINUTES HILLSBOROUGH TOWN BOARD Monday, January 8, 2001 7:30 PM, Town Barn The Hillsborough Town Board held a regular meeting on January 8, 2001 at 7:30 PM in the Hillsborough Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr., Commissioners Kenneth Chavious, Frances Dancy, Evelyn Lloyd, Mark Sheridan, and Brian Lowen. Staff present were Town Manager Eric Peterson, Town Clerk Donna Armbrister, Finance Director Sherry Carter, Planning Director Margaret Hauth, Town Engineer Keel, Management Intern Jim Klingler, and Town Attorney Robert E. Hornik, Jr. Mayor Horace H. Johnson, Sr., called the meeting to order at 7:32 PM. 1. PUBLIC CHARGE Mayor Johnson read the Public Charge. 2. PUBLIC HEARING & PRESENTATION REGARDING CONSIDERATION OF RENEWING THE CABLE TELEVISION FRANCHISE AGREEMENT WITH TIME WARNER Mayor Johnson opened the Public Hearing to receive citizen comment on the proposed Cable Television Franchise Agreement with Time Warner. Bob Sepe, TJCOG Cable TV Consultant, provided an overview ofthe Franchise Agreement. Pryor Allen Gibson, Time Warner Representative, addressed the Board and requested an amendment to Page 9, Section 7B ofthe Franchise Agreement to add at the end of this section the words "construction and service area". Bob Sepe discussed with the Board the debate on the aforementioned amendment. There were no public comments. Mayor Johnson closed the Public Hearing. Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved to approve the Franchise Agreement as presented by Triangle J Council of Governments by a vote of5-0. The motion was declared passed. There will be a second reading of the Franchise Agreement at the February Board Meeting. 3. AGENDA CHANGES FROM THE BOARD OR STAFF There were no Agenda changes. 4. CITIZEN COMMENTS OR REQUESTS TO BE ADDED TO THE AGENDA . . . 8 John McAdams requested to speak to Item 8.K. David Daniel requested to speak to Item 8.B. 5. APPROVAL OF THE MINUTES OF THE DECEMBER 11, 2000 REGULAR BOARD MEETING AND CLOSED SESSION. Note: The minutesfrom this meeting are not completed and will be presented at the February meeting. 6. REPORT FROM THE TOWN MANAGER Town Manager Eric Peterson announced that Public Works Director Pete Champion has submitted his resignation. Manager Peterson discussed the possibility of imposing Impact Fees for Public Works, Administration, fire, and Police Facilities as a way of making new development pay it's "fair share" of service demands. A thorough analysis would need to be done by a consultant before this could be done.. Peterson reported that Annexation Feasibility studies are in currently in process for the following properties: a. b. c. The property next to the Timbers Mobile Home Park The subdivision off of Oakdale Drive Gateway Oaks Manager Peterson stated that the Citizens Advisory Taskforce 3- Year Forecast is complete and will be distributed later this week. Peterson informed the Board that there had been a fire and the inert landfill on Sunday. He commended the Orange Rural Fire Department for their efforts and stated that the Town Public Works employees will monitor the area for fire restarts periodically. Peterson recommended paying the tipping fee and having our inert landfill material taken to the Eubanks Landfill. The Manager thanked Utilities and Planning Analyst Julie Fogleman for coordinating the Board Agenda for this meeting due to illness of Town staff members. 7. REPORT FROM THE TOWN ENGINEER Town Engineer Kenny Keel advised the Board that the Town was awarded a two million dollar grant from the State. Keel presented a status report on all current water and wastewater projects. 2 9 8. ITEMS FOR DECISION - REGULAR . A. Presentation and Discussion of Report from the Commercial Garbage Collection Alternatives Committee Town Manager Eric Peterson presented the Committee's recommendation stating that during the process of discussing several different proposals, the Committee developed what it believes is a fair compromise by addressing concerns raised by the business community as well as the Town. He stated that the recommendation is also relatively simple and provides more of a "middle ground" solution that the Town Manager's original proposal and some other alternatives discussed by the Committee. The Committee's recommendation to the Town of Hillsborough Mayor and Board of Commissioners is as follows: . . Continue providing commercial dumpster service "as is" until June 30, 2002, approximately an additional year and a half. At this time the Town will eliminate commercial garbage/dumpster collection as a service. . Update the current $475 per year charge for one additional pick-up per week. Currently the three businesses that opt for this service are paying $9.13 per dump when the Town's average per dump cost is a least $64.00 and even higher for restaurants. Starting July 1, 2001 begin charging businesses that request additional pick-ups (above the two per dumpster per week) the actual cost, which should be in the $3,200 to $3,900 per year range, as opposed to the current $475. This should allow the Town to save and/or earn approximately $10,000 in FYOl. The Town will need to address the issue of making sure that additional dumpsters are not added by the affected businesses (via a code or policy amendment) so as to circumvent the intention of this recommendation. . The town will start planning in FYOl to prepare guidelines that allow it to award "non-exclusive" franchises to companies that are interested in providing commercial garbage collection service in Town starting July 1, 2002. More than one company can receive a franchise. Any company wishing to provide this service in Town would need to request a non-exclusive franchise from the Town Board. The franchise will stipulate guidelines in which the company must comply if they wish to do business within the Town of Hillsborough. Requirements could include that companies are bonded, have adequate references, keep trucks clean, operate during certain hours (e.g., not in violation of the noise ordinance), that they dispose of all waste collected in Hillsborough at the Orange County Landfill and/or future Orange County disposal facility (e.g., transfer stations, etc.). The benefit of a non-exclusive franchise to local businesses is that they can choose what company they want to do business with and the competition should help to keep costs competitive. Concern about additional garbage trucks in Town should be minimal since the small Hillsborough market can likely only support a few private companies. . The Town needs to send a letter to all businesses as soon as it determines what course of action it plans to take on this issue. Once again, providing early notice for the many small businesses to plan and prepare, for whatever changes the Town makes, is important to the Hillsborough business community. The Town needs to continually inform new businesses that sign up for commercial . 3 . . . 10 dumpster service of the plan (if approved by the Board) to eliminate the service effective June 30, 2002. In addition, reminder notices should be sent out to all businesses six (6) months prior to the elimination of the service. . The Town should also include several business owners and/or the Chamber of commerce in the process of developing standards for the awarding of non- exclusive franchises. This is important since the terms of the franchise will provide protection to both the business community and the Town of Hillsborough. Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board moved to approve the Commercial Garbage Collection Alternatives Committee's recommendation as presented by a vote of 5-0. The motion was declared passed. B. Consideration of an Ordinance to Rezone 24.72 acres at the Southeast Quadrant of the NC86/US70A intersection from Limited Office to Entranceway Special Use C. Consideration of Master Plan/Special Use Permit for She1co, Inc. to develop the 24.72 acre site at the Southeast Quadrant of the NC86/US70A intersection for a Light Industrial/Office Use Planning Director Margaret Hauth presented Items B and C together reporting that the Planning Board approved both Items by a 5-2 vote with Planning Board Members Daniel and Ketchem opposmg. John Couch, a Craig Davis Properties Representative, reported that due to cost constraints they are unable to offer anything aesthetically more than what was presented in their original proposal. David Daniel addressed the Board and expressed his concerns that A Southern Season may be the "right tenant, but at the wrong site" stating that the proposed building is not suitable for an entranceway location. The Board requested a map to the site of the building Mr. Couch mentioned as an example of the building so they could view it for themselves. Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board moved to table any decision on this Item until the February Board Meeting. D. Consider Awarding a Contract to DMG-Maximus, Inc. to Perform a Compensation & Classification Study Town Manager Eric Peterson presented the Compensation and Classification Study bids for the Board's consideration. Peterson recommended that the Board award the Compensation and Classification Study contract to DMG-Maximus, Inc. in the amount of$19,900. Upon a motion by Commissioner Sheridan, seconded by Commissioner Chavious, the Board moved to award the contract to DMG-Maximus, Inc. in the amount of$19,900 to perform a Compensation and Classification Study for the Town of Hillsborough as presented by a vote of 4 . . . .,~ 11 ~ 5-0. The motion was declared passed. E. Discuss 2001 Legislative Policies & Goals to Share with TJCOG Commissioner Dancy, as the Town's representative to the TJCOG, informed the Board that the COG is requesting the local governing bodies share any key legislative policies or goals that the COG needs to support during the upcoming session ofthe General Assembly. Commissioner Dancy requested the Board members let her know of any issues they have so she can update the COG on the Town's priorities. F. Consider invitation to join the Durham-Chapel Hill Workgroup Planning Director Hauth advised the Board that she had received an invitation for the Town to join the Durham-Chapel Hill Workgroup. She reported that this is a free standing committee which has been in effect for approximately 10 years consisting of elected officials and staff which meets four times a year to discuss items of mutual interest to the two cities plus Durham and Orange Counties. Hauth explained that although the invitation was presented staff-to-staff, the participation of an elected official is desired and expected. By consensus, the Board requested this Item be placed on the Agenda for the February Board Meeting. G. Update on Approval of 2002-2008 State TIP Planning Director Hauth presented Draft 2002-2008 State Transportation Improvement Program. She stated that the Transportation Advisory Council is expected to take a final vote on the draft at their February meeting. Elizabeth Brady Road has been flagged by the T AC as a discussion item. There is one higher priority project (Estes Drive in Chapel Hill/Carrboro) that was not funded while Brady received significant funding. Commissioner Chavious requested that Planning Director Hauth draft a letter to the Secretary of Transportation clarifYing the Elizabeth Brady Road project for the Board to consider at their Annual Goal Setting Retreat on January 20th. Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board moved to adopt a Resolution Supporting the Hillsborough Projects Listed in the Draft 2002-2008 Transportation Improvement Program as presented by a vote of 5-0. The motion was declared passed. A copy of the Resolution is hereby made a part of these Minutes as an Attachment. H. Consider Passing a Motion changing the Mileage Reimbursement Rate from 32.5 cents to 34.5 cents per mile Upon a motion by Commissioner Sheridan, seconded by Commissioner Dancy, the Board moved to increase the Town's Mileage Reimbursement Rate from 32.5 cents by a vote of 5-0. The motion was declared passed. I. Consider Acceptance of Dedication ofthe Utilities and Streets from Beckett's Ridge Phase 2B 5 . . . J.. 2 Town Engineer Kenny Keel presented this Item for the Board's consideration. Upon a motion by Commissioner Lowen, seconded by Commissioner Chavious, the Board moved to accept the Dedication ofthe Utilities and Streets from Beckett's Ridge Phase 2B by a vote of 5-0. The motion was declared passed. 1. Consider Acceptance of Dedication of the Water facilities from the Pathways Elementary School Project Town Engineer Keel presented this Item for the Board's consideration. Upon a motion by Commissioner Chavious, seconded by Commissioner Lowen, the Board moved to accept the Dedication ofthe Water facilities from the Pathways Elementary School Project by a vote of 5-0. The motion was declared passed. K. Discuss and Consider a Draft Water and Sewer Extension Agreement to the Proposed Development "The Preserve" Town Engineer Keel presented the Draft Water and Sewer Extension Agreement to the Proposed Development "The Preserve" for the Board's consideration. Project Developer John McAdams addressed the Board and appealed to them to approve the Water and Sewer Extension Agreement. After some discussion, the Board opted to hold off on a decision on this Item until after the next Orange County Board Meeting and tabled this Item to the February Board Meeting. L. Update on January 20th Goal-Setting Retreat & Cancellation of January 22nd Workshop By consensus, the Board agreed to cancel the January 22nd Board Workshop. 9. CLOSED SESSION A. Closed Session for the purpose of discussing a Personnel Matter Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board moved to go into Closed Session for the Purpose of Discussing a Personnel Matter by a vote of5-0. The motion was declared passed. 10. ADJOURN Upon returning to Open Session, and upon a motion by Commissioner Lowen, seconded by Commissioner Chavious, the Board moved to adjourn at 11 :20 PM. 6 ~ . " ~. 3 Resolution Supporting the Hillsborough Projects Listed in the Draft 2002-2008 Transportation Improvement Program WHEREAS, The Town of Hillsborough participates In the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization, and WHEREAS, the Durham-Chapel Hill-Carrboro T AC created a priority list for projects based on various criteria for evaluation and submitted it to the Department of Transportation, NOW, THEREFORE BE IT RESOLVED, that the Hillsborough Town Board of Commissioners supports the Hillsborough Projects listed in the 2002-2008 Transportation Improvement Program. This, the 8th day of January 2001. A TrEST: Lddn,~ , Donna F. Armbrister, Town Clerk ~~~~.~~ o ce H. Johnson, Sr, ayor