HomeMy Public PortalAbout01-08-2001 Regular Session
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MINUTES
HILLSBOROUGH TOWN BOARD
Monday, January 8, 2001
7:30 PM, Town Barn
The Hillsborough Town Board held a regular meeting on January 8, 2001 at 7:30 PM in the
Hillsborough Town Barn. Present for the Board Meeting were Mayor Horace H. Johnson, Sr.,
Commissioners Kenneth Chavious, Frances Dancy, Evelyn Lloyd, Mark Sheridan, and Brian
Lowen. Staff present were Town Manager Eric Peterson, Town Clerk Donna Armbrister,
Finance Director Sherry Carter, Planning Director Margaret Hauth, Town Engineer Keel,
Management Intern Jim Klingler, and Town Attorney Robert E. Hornik, Jr.
Mayor Horace H. Johnson, Sr., called the meeting to order at 7:32 PM.
1. PUBLIC CHARGE
Mayor Johnson read the Public Charge.
2. PUBLIC HEARING & PRESENTATION REGARDING CONSIDERATION OF
RENEWING THE CABLE TELEVISION FRANCHISE AGREEMENT WITH
TIME WARNER
Mayor Johnson opened the Public Hearing to receive citizen comment on the proposed Cable
Television Franchise Agreement with Time Warner.
Bob Sepe, TJCOG Cable TV Consultant, provided an overview ofthe Franchise Agreement.
Pryor Allen Gibson, Time Warner Representative, addressed the Board and requested an
amendment to Page 9, Section 7B ofthe Franchise Agreement to add at the end of this section
the words "construction and service area".
Bob Sepe discussed with the Board the debate on the aforementioned amendment.
There were no public comments.
Mayor Johnson closed the Public Hearing.
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to approve the Franchise Agreement as presented by Triangle J Council of Governments by a
vote of5-0. The motion was declared passed. There will be a second reading of the Franchise
Agreement at the February Board Meeting.
3. AGENDA CHANGES FROM THE BOARD OR STAFF
There were no Agenda changes.
4. CITIZEN COMMENTS OR REQUESTS TO BE ADDED TO THE AGENDA
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John McAdams requested to speak to Item 8.K.
David Daniel requested to speak to Item 8.B.
5. APPROVAL OF THE MINUTES OF THE DECEMBER 11, 2000 REGULAR
BOARD MEETING AND CLOSED SESSION. Note: The minutesfrom this meeting
are not completed and will be presented at the February meeting.
6. REPORT FROM THE TOWN MANAGER
Town Manager Eric Peterson announced that Public Works Director Pete Champion has
submitted his resignation.
Manager Peterson discussed the possibility of imposing Impact Fees for Public Works,
Administration, fire, and Police Facilities as a way of making new development pay it's "fair
share" of service demands. A thorough analysis would need to be done by a consultant before
this could be done..
Peterson reported that Annexation Feasibility studies are in currently in process for the
following properties:
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The property next to the Timbers Mobile Home Park
The subdivision off of Oakdale Drive
Gateway Oaks
Manager Peterson stated that the Citizens Advisory Taskforce 3- Year Forecast is complete and
will be distributed later this week.
Peterson informed the Board that there had been a fire and the inert landfill on Sunday. He
commended the Orange Rural Fire Department for their efforts and stated that the Town Public
Works employees will monitor the area for fire restarts periodically. Peterson recommended
paying the tipping fee and having our inert landfill material taken to the Eubanks Landfill.
The Manager thanked Utilities and Planning Analyst Julie Fogleman for coordinating the Board
Agenda for this meeting due to illness of Town staff members.
7. REPORT FROM THE TOWN ENGINEER
Town Engineer Kenny Keel advised the Board that the Town was awarded a two million dollar
grant from the State.
Keel presented a status report on all current water and wastewater projects.
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8. ITEMS FOR DECISION - REGULAR
. A. Presentation and Discussion of Report from the Commercial Garbage Collection
Alternatives Committee
Town Manager Eric Peterson presented the Committee's recommendation stating that during
the process of discussing several different proposals, the Committee developed what it believes
is a fair compromise by addressing concerns raised by the business community as well as the
Town. He stated that the recommendation is also relatively simple and provides more of a
"middle ground" solution that the Town Manager's original proposal and some other
alternatives discussed by the Committee. The Committee's recommendation to the Town of
Hillsborough Mayor and Board of Commissioners is as follows:
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. Continue providing commercial dumpster service "as is" until June 30, 2002,
approximately an additional year and a half. At this time the Town will
eliminate commercial garbage/dumpster collection as a service.
. Update the current $475 per year charge for one additional pick-up per week.
Currently the three businesses that opt for this service are paying $9.13 per dump
when the Town's average per dump cost is a least $64.00 and even higher for
restaurants. Starting July 1, 2001 begin charging businesses that request
additional pick-ups (above the two per dumpster per week) the actual cost, which
should be in the $3,200 to $3,900 per year range, as opposed to the current $475.
This should allow the Town to save and/or earn approximately $10,000 in FYOl.
The Town will need to address the issue of making sure that additional
dumpsters are not added by the affected businesses (via a code or policy
amendment) so as to circumvent the intention of this recommendation.
. The town will start planning in FYOl to prepare guidelines that allow it to award
"non-exclusive" franchises to companies that are interested in providing
commercial garbage collection service in Town starting July 1, 2002. More than
one company can receive a franchise. Any company wishing to provide this
service in Town would need to request a non-exclusive franchise from the Town
Board. The franchise will stipulate guidelines in which the company must
comply if they wish to do business within the Town of Hillsborough.
Requirements could include that companies are bonded, have adequate
references, keep trucks clean, operate during certain hours (e.g., not in violation
of the noise ordinance), that they dispose of all waste collected in Hillsborough
at the Orange County Landfill and/or future Orange County disposal facility
(e.g., transfer stations, etc.). The benefit of a non-exclusive franchise to local
businesses is that they can choose what company they want to do business with
and the competition should help to keep costs competitive. Concern about
additional garbage trucks in Town should be minimal since the small
Hillsborough market can likely only support a few private companies.
. The Town needs to send a letter to all businesses as soon as it determines what
course of action it plans to take on this issue. Once again, providing early notice
for the many small businesses to plan and prepare, for whatever changes the
Town makes, is important to the Hillsborough business community. The Town
needs to continually inform new businesses that sign up for commercial
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dumpster service of the plan (if approved by the Board) to eliminate the service
effective June 30, 2002. In addition, reminder notices should be sent out to all
businesses six (6) months prior to the elimination of the service.
. The Town should also include several business owners and/or the Chamber of
commerce in the process of developing standards for the awarding of non-
exclusive franchises. This is important since the terms of the franchise will
provide protection to both the business community and the Town of
Hillsborough.
Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board moved
to approve the Commercial Garbage Collection Alternatives Committee's recommendation as
presented by a vote of 5-0. The motion was declared passed.
B. Consideration of an Ordinance to Rezone 24.72 acres at the Southeast Quadrant of the
NC86/US70A intersection from Limited Office to Entranceway Special Use
C. Consideration of Master Plan/Special Use Permit for She1co, Inc. to develop the 24.72
acre site at the Southeast Quadrant of the NC86/US70A intersection for a Light
Industrial/Office Use
Planning Director Margaret Hauth presented Items B and C together reporting that the Planning
Board approved both Items by a 5-2 vote with Planning Board Members Daniel and Ketchem
opposmg.
John Couch, a Craig Davis Properties Representative, reported that due to cost constraints they
are unable to offer anything aesthetically more than what was presented in their original
proposal.
David Daniel addressed the Board and expressed his concerns that A Southern Season may be
the "right tenant, but at the wrong site" stating that the proposed building is not suitable for an
entranceway location.
The Board requested a map to the site of the building Mr. Couch mentioned as an example of
the building so they could view it for themselves.
Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board moved
to table any decision on this Item until the February Board Meeting.
D. Consider Awarding a Contract to DMG-Maximus, Inc. to Perform a Compensation &
Classification Study
Town Manager Eric Peterson presented the Compensation and Classification Study bids for the
Board's consideration. Peterson recommended that the Board award the Compensation and
Classification Study contract to DMG-Maximus, Inc. in the amount of$19,900.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Chavious, the Board
moved to award the contract to DMG-Maximus, Inc. in the amount of$19,900 to perform a
Compensation and Classification Study for the Town of Hillsborough as presented by a vote of
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5-0. The motion was declared passed.
E. Discuss 2001 Legislative Policies & Goals to Share with TJCOG
Commissioner Dancy, as the Town's representative to the TJCOG, informed the Board that the
COG is requesting the local governing bodies share any key legislative policies or goals that the
COG needs to support during the upcoming session ofthe General Assembly. Commissioner
Dancy requested the Board members let her know of any issues they have so she can update the
COG on the Town's priorities.
F. Consider invitation to join the Durham-Chapel Hill Workgroup
Planning Director Hauth advised the Board that she had received an invitation for the Town to
join the Durham-Chapel Hill Workgroup. She reported that this is a free standing committee
which has been in effect for approximately 10 years consisting of elected officials and staff
which meets four times a year to discuss items of mutual interest to the two cities plus Durham
and Orange Counties. Hauth explained that although the invitation was presented staff-to-staff,
the participation of an elected official is desired and expected.
By consensus, the Board requested this Item be placed on the Agenda for the February Board
Meeting.
G. Update on Approval of 2002-2008 State TIP
Planning Director Hauth presented Draft 2002-2008 State Transportation Improvement
Program. She stated that the Transportation Advisory Council is expected to take a final vote
on the draft at their February meeting. Elizabeth Brady Road has been flagged by the T AC as a
discussion item. There is one higher priority project (Estes Drive in Chapel Hill/Carrboro) that
was not funded while Brady received significant funding.
Commissioner Chavious requested that Planning Director Hauth draft a letter to the Secretary of
Transportation clarifYing the Elizabeth Brady Road project for the Board to consider at their
Annual Goal Setting Retreat on January 20th.
Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board moved
to adopt a Resolution Supporting the Hillsborough Projects Listed in the Draft 2002-2008
Transportation Improvement Program as presented by a vote of 5-0. The motion was declared
passed. A copy of the Resolution is hereby made a part of these Minutes as an Attachment.
H. Consider Passing a Motion changing the Mileage Reimbursement Rate from 32.5 cents
to 34.5 cents per mile
Upon a motion by Commissioner Sheridan, seconded by Commissioner Dancy, the Board
moved to increase the Town's Mileage Reimbursement Rate from 32.5 cents by a vote of 5-0.
The motion was declared passed.
I. Consider Acceptance of Dedication ofthe Utilities and Streets from Beckett's Ridge
Phase 2B
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Town Engineer Kenny Keel presented this Item for the Board's consideration.
Upon a motion by Commissioner Lowen, seconded by Commissioner Chavious, the Board
moved to accept the Dedication ofthe Utilities and Streets from Beckett's Ridge Phase 2B by a
vote of 5-0. The motion was declared passed.
1. Consider Acceptance of Dedication of the Water facilities from the Pathways
Elementary School Project
Town Engineer Keel presented this Item for the Board's consideration.
Upon a motion by Commissioner Chavious, seconded by Commissioner Lowen, the Board
moved to accept the Dedication ofthe Water facilities from the Pathways Elementary School
Project by a vote of 5-0. The motion was declared passed.
K. Discuss and Consider a Draft Water and Sewer Extension Agreement to the Proposed
Development "The Preserve"
Town Engineer Keel presented the Draft Water and Sewer Extension Agreement to the
Proposed Development "The Preserve" for the Board's consideration.
Project Developer John McAdams addressed the Board and appealed to them to approve the
Water and Sewer Extension Agreement.
After some discussion, the Board opted to hold off on a decision on this Item until after the next
Orange County Board Meeting and tabled this Item to the February Board Meeting.
L. Update on January 20th Goal-Setting Retreat & Cancellation of January 22nd Workshop
By consensus, the Board agreed to cancel the January 22nd Board Workshop.
9. CLOSED SESSION
A. Closed Session for the purpose of discussing a Personnel Matter
Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board moved
to go into Closed Session for the Purpose of Discussing a Personnel Matter by a vote of5-0.
The motion was declared passed.
10. ADJOURN
Upon returning to Open Session, and upon a motion by Commissioner Lowen, seconded by
Commissioner Chavious, the Board moved to adjourn at 11 :20 PM.
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Resolution Supporting the Hillsborough Projects
Listed in the Draft 2002-2008 Transportation Improvement Program
WHEREAS, The Town of Hillsborough participates In the Durham-Chapel Hill-Carrboro
Metropolitan Planning Organization, and
WHEREAS, the Durham-Chapel Hill-Carrboro T AC created a priority list for projects based
on various criteria for evaluation and submitted it to the Department of Transportation,
NOW, THEREFORE BE IT RESOLVED, that the Hillsborough Town Board of Commissioners
supports the Hillsborough Projects listed in the 2002-2008 Transportation Improvement
Program.
This, the 8th day of January 2001.
A TrEST:
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, Donna F. Armbrister, Town Clerk
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o ce H. Johnson, Sr, ayor