HomeMy Public PortalAboutTBM 2023-01-18FRASER BOARD OF TRUSTEES
MINUTES
DATE: January 18, 2023
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room and Virtually
PRESENT
Board:
Staff:
Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Lewis
Gregory, Parnell Quinn and, Katie Soles
Town Manager, Ed Cannon; Town Clerk, Antoinette McVeigh; Assistant
Town Manager, Michael Brack; Finance Director, Rob Clemens;
Marketing and Communications Manager, Sarah Wieck; Chief of Police
Glen Trainor
Others: See attached list
Mayor Vandernail called the meeting to order at 7:05 p.m.
1. Rollcall: Mayor Philip Vandernail; Mayor Pro-Tem Eileen Waldow; Trustees; Lewis
Gregory, Parnell Quinn and, Katie Soles
2. Approval of Agenda:
Trustee Gregory moved, and Trustee Soles seconded the motion to approve the
amended agenda removing item 5f Resolution 2023-01-04 Victoria Village Contract
Award and the amended minutes of January 4, 2023. Motion carried: 5-0.
3. Consent Agenda:
a) Minutes November 30, 2022
b) Minutes January 4, 2023
Trustee Quinn moved, and Trustee Waldow seconded the motion to approve the
consent agenda. Motion carried: 5-0.
4. Open Forum:
Mike Ziehler, Baseline costs. Will wait to comment during the discussion item.
5. Discussion and Possible Action:
a) Grand County Historical Association Funding Request and Document and Photo
Preservation
Shanna Ganne, Executive Director presented. She requested waiving the building permit
fees for the roof replacement. She also discussed that the GCHA could preserve any
Fraser photos, documents or other items.
Clark Lipscomb, Grand Park said he would match any funds the Board approved during
the meeting.
Page 2 of 3
Trustee Soles moved, based on the offer of the matching funds from Lipscomb motioned
to approve a $10,000 donation to the Grand County Historical Association and waive the
building permit fee, Trustee Quinn seconded the motion. Motion carried: 5-0.
Staff will research what historical items are located at Town hall and who donated them
prior to a decision on how to preserve them.
b) Treasurer's Report, Finance Manager Rob Clemens
c) Baseline Planning Services Cost Analysis, Finance Manager Rob Clemens
Comments were taken by: Clark Lipscomb Grand Park, Greg Beckler Koselig on Main,
Mike Ziehler Muse Drive, Kevin Rifkin Bison Development, and Megan Luther resident
and realtor.
Staff will gather additional information such as projected fees, reimbursable fees, what is
working or not and assemble to present at a future meeting.
d) Vacant Land Service Water Fees
No action. There will be no change to the current status of vacant land service fee
structure.
e) Ordinance No. 490 Appointment to The Joint Facilities Oversite Committee
Trustee Quinn moved, and Trustee Gregory seconded the motion to approve Ordinance
No. 490 Appointment to The Joint Facilities Oversite Committee. Motion carried: 5-0.
6. Updates
a) Trustee Gregory, Lions Ponds bathrooms are in progress.
b) Trustee Soles attended a webinar regarding Prop. 122, 123 and 125.
7. Executive Session:
For a conference with the Special Attorney for the purpose of receiving legal advice on
specific legal questions under C.R.S. Section 24-6-402(4)(b) and for the purpose of
determining positions relative to matters that may be subject to negotiations, developing
strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-
402(4)(e). Regarding litigation. Including Town Attorney Kent Whitmer, Town Manager
Ed Cannon; Assistant Town Manager Michael Brack
Trustee Waldow moved, and Trustee Soles seconded the motion to open the Executive
Session at 8:22 p.m. Motion carried: 5-0.
Trustee Quinn moved, and Trustee Gregory seconded the motion to close the
Executive Session at 10:01 p.m. Motion carried: 5-0.
Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney
representing the Town of Fraser, I am of the opinion that the entire executive session,
which was not recorded, constituted a privileged attorney -client communication.
Page 3 of 3
own Attorney
8. Adjourn:
Trustee Quinn moved, and Trustee Gregory seconded the motion to adjourn. Motion
carried: 5-0. Meeting adjourned at 10:02 p.m.
\(1(\&\).0 -
Antoinette McVeigh, Town CIerR