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Home My Public Portal About085-2020 - 911 Agreement with county - Interlocal Agreement No. 1-2020 (kc)iNTERLOCAL AGREEMENT FOR EMERGENCY COMMUNICATIONS DEPARTMENT THIS RI TERLOCAL AGREEMENT FOR EMEGENCY COMMUNICATIONS DEPARTMENT ("Agreement's is entered into thij L�:j-t_ day of L.2020, to be effective as of January 01, 2020, by and between WAYNE COUNTY, I TAN(hereinafter "County") and the CTI'Y OF RICHMOND, INDIANA (hereinafter "City"). WITNESSETH: WHEREAS, County and City currently operate a joint Combined Dispatch and 911 Public Safety Answering Point (hereinafter "PSAP") wherein all emergency communications within Wayne County, Indiana, are centrally directed and dispatched; and WHEREAS, County and City desire to create a joint executive committee and joint board, each consisting of representatives from County and City, to govern the operations of the PSAP. NOW, THEREFORE, in consideration of the following terms and conditions, including the above -stated recitals, and for other good and valuable consideration, the parties hereby agree as follows: 1. County and City hereby create a joint department known as the "Wayne County Emergency Communications Department" (hereinafter "WCECD") which shall govern the operations of the PSAP. 2. County and City hereby create a joint committee known as the "Policy/Executive Committee" which shall establish policies for, and provide oversight to, the WCECD. 3. The six (6) members of the Policy/Executive Committee shall be the Mayor of City, each Member of the Board of County Commissioners, the President of City Common Council, or his/her designee, and the President of County Council, or his/her designee. 4. County and City hereby create a joint board known as the "Operations Board" which shall, in cooperation with the Director, establish and implement operational policies and procedures for the WCECD. Personnel policies of the WCECD shall be consistent with those contained in the Wayne County Employee Handbook, except as to, those deviations therefrom that. shall have been approved by the County Council and/or County Commissioners, as applicable. 5. The seven (7) members of the Operations Board shall be the Sheriff of County, the Police Chief of City, the Fire Chief of City, one (1) Fire Chief of a Unit within County appointed by the President of the County Fire Board, one (1) police chief or law enforcement officer of a Unit within County appointed by the Board of County Commissioners on the recommendation of the remaining members of the Operations Board, one (1) representative of emergency medical services within County appointed by the Board of County Commissioners and the Director of the County Emergency Management Office, or the duly named designees of each of the above described offices. Each appointed member shall serve for at least one (1) year but Contract No. 85-2020 Interlocal — Wayne County - 911 City / County 911 Interlocal Page 2 of.5 shall not serve more than four (4) years unless such extended service shall be recommended by the appointing authority and approved by the Policy/Executive Committee. 6. The Operations Board shall report to the Policy/Executive Committee. 7. The Operations Board, with the approval of the Policy/Executive Committee, shall hire one (1) Director for the WCECD. The Director shall manage and conduct the day-to-day operations of the WCECD. 8. All other personnel of the WCECD shall be hired by the Director and shall report and be accountable to the Director. 9. The Director, the Deputy Director, one (1) shift supervisor and five (5) communications specialists, (1) part-time communications specialists, (1) partial salary of IT Public Safety Specialist, and (1) partial salary of Office Coordinator shall be compensated by funds received by County from the State of Indiana for all 911 telephone surcharges. Said compensation shall include all benefits paid to the Director, the Deputy Director, one (1) shift supervisor and five (5) communications specialists, (1) part-time communications specialists, (1) partial salary of IT Public Safety Specialist, and (1) partial salary of Office Coordinator 10. All other personnel of the WCECD (11 communications specialists, 3 part-time communications specialists and 3 communications supervisors) shall be compensated by funds contributed equally by County and City, or in such respective percentages as shall be agreed upon by the parties from time to time. A schedule of the shared costs positions is attached hereto as "Exhibit A". Such compensation shall include all wages, benefits (including employer's portion of health insurance premium charges, but excluding actual paid claims) and employer PERF / retirement contributions. It is further agreed by the County and City that City's total payments to be made to County representing City's share of the costs of operating and staffing the WCECD for the calendar year 2020 shall not exceed fifty percent (50.0%) of the actual incurred costs of WCECD operations and staffing in the particular calendar year, based upon the same levels of operations, staffing and the same manner of operational costs allocations to City as prevailed in the 2020 calendar year or the sum of Four Hundred Ninety Four Thousand Four Hundred Thirty Two and 78/100 US Dollars ($494,432.78), whichever is the lesser. County shall bill City for such actually incurred costs one month in arrears and as soon as the actual costs of operating and staffing the WCECD have been determined for the prior month.. 11. All personnel of the WCECD shall be deemed County employees to compute benefits and to establish personnel policies not otherwise created and implemented as provided herein. 12. All equipment required for the implementation of the services contemplated by this Interlocal Agreement shall be provided by County and shall remain the property of County upon the termination of this Agreement. 13. The term of the Agreement shall be for a period of one (1) year commencing as of January 1, 2020 and continuing through December 31, 2020. Either party hereto may terminate this City / County 911 Interlocal Page 3 of 5 Agreement in the final year of its term by providing at least three (3) months prior written notice to the members of the other party's Policy/Executive Committee. 14. This Agreement shall be construed in accordance with the substantive laws of the state of Indiana. This Agreement has been the product of the parties' negotiations and prior years of past practice under predecessor agreements. This Agreement shall enjoy a neutral construction and shall not be strictly construed against either City or County, notwithstanding the fact that counsel for one of the parties may have been the primary scrivener of this document. This Agreement constitutes the entire Agreement between the parties and any alteration, amendment, or modification shall be in writing and signed by both parties. (End of Page 3 - Signature Templates Follow) City / County 911 Luterlocal Page 4 of 5 IN WITNESS WHEREOF, the parties hereby execute the Interlocal Agreement for the Wayne County Emergency Communications Department as of the day and year first above written, although signatures may be affixed on different dates. "WAYNE COUNTY, INDIANA" Also Approved by Wayne County Council Auditorm ;Xton, yio "CITY OF RICHMOND, INDIANA CITY OF RICHMOND COMMON COUNCIL Dr. Ronald Oler President This Instrument Prepared by: Ronald L. Cross Indiana Attorney 43450-49 BOSTON BEVER "MGE CROSS & CHIDESTER 27 North 8* Street Richmond, IN 47374 Telephone: 765.%2.7527 Facsimile: 765.966.4597 Email: rcross@bbkcc.com City / County 911 Interlocal Page 5 of 5 Exhibit A Eh1Af911 General fund 2020 Insurance per montth Can 10102 Director - .. w w .... w Duke 10354 Deputy - - - - - - - Spears 10906 Assistant - - - - - Bradley 1021-1 Comm Spec. - - - - • - Leffel 12212 5upetvicor - - - - - L Pierce 12220 Comm Spec. - - - - - P.uhl 12230 Camm Spec. Meyers 12240 Comm Spec. Purcell 125`0 Comm_ Spec. - - - - - - P,o�rtson 12260 SupsR:sar Fry 12290-SupeMsorJ. Buckler 12300 Comm Spec._- Bald.rin 12310. Comm Spec. - -_ -_ TV,artin 12320 Comm Spec. _ _ - Peneranda 12330 Comm Spec. -------------- Ball 12340 Comm Spec. _ _ _ _ _ A. Pierce 12350 Comm Spec- _ _ Barker 13460 Pt. Time Comm Spc. --------------- Chris dan 13 90 ?t Time Comm Spc. Schneider 13500 Pt. Time' Comm Spc. - - - - - 13630 1-131iday Pay - - - - - - - 13640 Overtime "110 Of ice Supplies �3;200 0fl 22120 Printed Once Supplies00AQ - - - - - -#;Ji 22_1b_0_S_upplies_ Equip 3 9i3$ t7A �= - - - - �?^1fl GaslFuei � '3w5004.fl - _ - 22=99 Supplies Other 1,SOO:0 w �'31fl Trrs 600.f1i? .2 20 Supplies G r_arageMotor f, DMa 33200 Contractural - - - - ' 8�4an,n ..� -.. 33230 TraveModginglAleais 2 2009 33240 Communications > a' OOfl1D 33510 Utilities 2UQAA � 33621) rdaint/Rep-EquiptClothing 2�t1i000 .. _ ... .. - ..,,r.r,,.r.. •� 33810 Duesf5ubscriptionc 44070 Equipment -Orrice ii00IIfife 1,323.72 1,621.03 --790.02 iota - 790,0 os e -1,247 00 Para. 1,323.72 Sub 1,323.72 iess 790.02 Sara --790.02 FIC, 1,323.72 Pert Pert -_-844.00 LTD _-844.00 insu 2,320.15 s ota 844.00 Tate Er ---nse Divide by 1t3 nond's Portion FICA i2 Pelf LTD Benzfis (3) ,tYs Portion 590,410.08 52,741.00 28,578.00 671,729.08 2�,57s.on 643,151.Q3 49,291.06 72,032.92 1,800.82 194,101.68 317,136.48 671,729.08 $ 494,432.78 $ 494,432.78 '.' $ 96,526.47 $ 7,384 27 s 26,612.92 5 10,610.96 s 270.27 S 47,078.43 3 41,795.00 $ 679,832.68