HomeMy Public PortalAbout03-22-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, MARCH 22, 2012
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, March 22, 2012, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Director of Public
Works and Engineering Greg Stiens and Assistant Fire Chief Jared Rudy.
The following business was conducted:
CALL TO ORDER
Ms. Robinson called the meeting to order and noted for the minutes that all B
board members and legal counsel were present.
APPROVAL OF MINUTES
Ms. Robinson made a request to the board to approve the minutes for the March 15, 2012
meeting. Ms. Lawson noted for the minutes that she wanted to clarify that the (3) three used cars
that were purchased from Studebaker Buick was for use at the Police Department. Mr. Foster
moved to approve the minutes for the March 15, 2012 meeting with a second by Ms. Lawson.
The motion was unanimously passed.
CLAIMS FOR PAYMENT
Ms. Robinson made a request to the board to approve the claims for payment for March 23, 2012
in the amount of $221,834.41. She explained of that total:
• $41,438.49 was paid to Harvest Land for gasoline
• $25,000.00 was paid to Center City Development for a (3) three
years operating fund for the Innovation Center
• $27,800.00 was paid to Star Development for consulting fees for
the NSP Grant
• $26,466.41 was paid to Eastern Alliance for Workers'
Compensation premium
Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously
passed.
Board of Works Minutes
March 22, 2012
Page 2 of 3
ADDENDUMS
A. Mr. Stiens requested approval of Addendum No. 3 to Contract No. 115 -2009 with
Clark- Dietz, Inc for Right -of -Way services associated with the South "E" Street
Reconstruction Project in the increased amount of $69,645.00. Mr. Stiens told the
board since this was a Federally funded project there were certain guidelines that had
to be followed of which was going to require additional work by this firm that is
providing appraising and acquisition services. It has been discovered that in some
areas it has been determined that additional strips of land will be needed to complete
the project. Mr. Foster noted for the minutes that this amount will be credited to the
City as part of the 20% match. Ms. Lawson moved to approve with a second by Mr.
Foster. The motion was unanimously passed.
B. Mr. Stiens also requested approval of Addendum No. 4 to Contract No. 115 -2009
with Clark- Dietz, Inc for the Indiana E- Verify Program requirements. He explained
that this program is to verify that the people that are working on any federally funded
project are legal American citizens or are legally able to work on these projects. This
addendum provides the language that is needed for this program that isn't currently
present in some of the older contracts. Mr. Foster moved to approve with a second by
Ms. Lawson. The motion was unanimously passed.
CONTRACTS
A. Mr. Rudy requested approval of Contract No. 39 -2012 with Breathing Air Systems
for general maintenance for the Fire Department's MAKO and Bauer breathing air
compressors not to exceed $2,500.00. Ms. Lawson moved to approve with a second
by Mr. Foster. The motion was unanimously passed.
BID OPENING
A. BID OPENINGS: 318 -320 North 9t11 Street (Model T Project) and 132 & 133 South
11th Street (NSP Project.)
1) Cox Excavating Plus
i. 318 North 9t11
Street - $8,000.00
ii. 320 North 9t11
Street - $9,000.00
iii. 132 South 11th
Street - $10,000.00
iv. 133 South 11th
Street - $8,000.00
2) KAF Enterprises
i. 318 North 9th Street - $9,300.00
ii. 320 North 9th Street - $8,400.00
iii. 132 South 11th Street - $9,800.00
iv. 133 South 11th Street - $10,500.00
Board of Works Minutes
March 22, 2012
Page 3 of 3
3) Potters Contracting
i. 318 North 9t11 Street - $14,600.00
ii. 320 North 9t11 Street - $14,800.00
iii. 132 South 11th Street - $14,200.00
iv. 133 South 11th Street - $14,196.00
4) Butler Excavating
i. 318 North 9t11 Street - $10,000.00
ii. 320 North 9t11 Street - $12,000.00
iii. 132 South 11th Street - $12,500.00
iv. 133 South 11th Street - $12,500.00
5) Mike Delucio & Son
i. 318 North 9t11 Street - $5,800.00
ii. 320 North 9t11 Street - $5,833.00
iii. 132 South 11' Street - &11,500.00
iv. 133 South 11th Street - $10,000.00
6) Reynolds Service Tech
i. 318 North 9t11 Street - $9,500.00
ii. 320 North 9t11 Street - $9,500.00
iii. 132 South 11th Street — No Bid
iv. 133 South 11th Street - $11,500.00
These bids will be for due diligence.
MISCELLANEOUS BUSINESS:
Ms. Robinson announced as point of notification there will be a final meeting concerning a Rose
View Transit grievance on April 5, 2012 after regular Board of Works business.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk