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Home My Public Portal About09-24-2020 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 24,2020 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, September 24, 2020, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL • Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns,Deputy City Clerk; Derek Hill,Director of Code Enforcement; Stephanie Sherwood,Payroll Benefits Specialist;Tracy Bosell, Street Commissioner; and, Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of September 17, 2020, supported by Mr. Evans. Upon a vote viva voce,the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for September 25, 2020 in the amount of Three Hundred Ninety Nine Thousand Five Hundred Ninety Four Dollars and thirty three cents ($399,594.33), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for September 25, 2020 in the amount of Seven Hundred Fifteen Thousand Twenty Five Dollars and eighty eight cents ($715,025.33), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION-None REQUESTS -None BID OPENINGS • DEMOLITION OF THE FOLLOWING PROPERTIES Board of Works Minutes September 24,2020 Those bids are as follows: Cox Excavating: 1) 2014 North"C" Street House and outbuilding $10,000.00 2) 230 North 21' Street Garage $ 2,500.00 3) 310 North 18th Street Garage $ 2,000.00 4) 429 South 15th Street Garage $ 2,400.00 5) 812 South 12th Street Garage $ 2,400.00 6) 727 South 10th Street Garage $ 3,500.00 7) 1000 South 7th Street Garage, rear stairs and deck. $ 2,500.00 8) 1229 South 5th Street Garage $ 1,200.00 9) 409 Randolph Street Garage $ 1,200.00 10)415 Russell Street House and outbuilding $ 5,200.00 Total: $32,900.00 Mikesell Excavating: 1) 2014 North"C" Street House and outbuilding $ 7,100.00 2) 230 North 21' Street Garage $ 1,800.00 3) 310 North 18th Street Garage $ 1,600.00 4) 429 South 15th Street Garage $ 1,800.00 5) 812 South 12th Street Garage $ 1,900.00 6) 727 South 10th Street Garage_ $ 2,400.00 7) 1000 South 7th Street Garage,rear stairs and deck. $ 2,000.00 8) 1229 South 5th Street Garage $ 1,700.00 9) 409 Randolph Street Garage $ 1,800.00 10)415 Russell Street House and outbuilding $ 6,200.00 Total: $28,300.00 These bids were taken under advisement. BID AWARDS -None CONTRACTS • CONTRACT NO. 111-2020—TRUE RX MANAGEMENT SERVICES,INC They will provide professional pharmacy and prescription management and claim services for the City's Finance Department. Ms.Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. Board of Works Minutes September 24,2020 • CONTRACT NO. 112-2020—TRUE RX MANAGEMENT SERVICES,INC. This is the Business Associate Agreement that outlines the protection of employee's Personal Health Information(HIPAA) Mr.Evans moved to approve,supported by Ms.Palmer. Upon a vote viva voce,the motion carried. Ms. Palmer moved to allow Vicki Robinson as Board President to sign the contract, supported by Mr. Evans. Upon a vote viva voce,the motion carried. • CONTRACT NO. 113-2020 — LARKIN GREENE ENTERPRISES, LLC D/B/A LARKIN GREENWOOD FORD The purchase of two F350 Diesel Crew Cab Pickup Trucks with 8-foot beds for the Street Department. Not to exceed $88,070.18 Ms.Palmer moved to approve,supported by y Mr.Evans. Upon a vote viva voce,the motion carried. • CONTRACT.NO. 114-2020 —HENRY COMMUNITY HEALTH They will provide testing services in connection with the City Employee Health Fair on Wednesday, September 30, 2020 through Friday, October 3, 2020. The cost will be as follows: $60.00 per female participant and $70.00 per male participant. There is a difference of$10.00 for PSA testing for male participants. Mr.Evans moved to approve,supported by Ms.Palmer..Upon a vote viva voce,the motion carried. • CONTRACT NO. 115-2020—PRINCIPAL LIFE INSURANCE COMPANY They will provide Open Enrollment software services for the City. This software will be available for employees to use throughout the year to update their insurance/benefits selections. This is a. 12 month contract with an automatic renewal. The cost is $.75 per employee,per month. The estimated cost is $308.25 per month or$3,699.00 per year. Ms.Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. Mr. Evans moved to allow Emily Palmer as City Controller to sign the Contract, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. CHANGE ORDERS -None Board of Works Minutes September 24,2020 ADDENDUMS • ADDENDUM NO. 1 TO CONTRACT NO. 115-2020 - PRINCIPAL LIFE INSURANCE COMPANY This addendum moves COBRA administration for the City's Health Insurance plan from UMR to Principal Life Insurance Company. This is a one year term effective September 15, 2020 to be paid monthly. The cost is $.75 per employee,per month. The estimated cost is$308.25 per month or$3,699.00 annually. Mr.Evans moved to approve,supported by Ms.Palmer. Upon a vote viva voce,the motion carried. RESOLUTIONS -None PETITIONS • CURB CUT 1800 South 23rd Street Mr.Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion carried. MISCELLANEOUS—None ADJOURNMENT After a motion was duly made,the meeting was adjourned. Vicki Robinson, President ATTEST: 717G9�2'li�J Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.