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TYBEE ISLAND MAIN STREET BOARD OF DIRECTORS MEETING
Minutes: August 13, 2014
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Vision: To improve the quality of life for those that live, work,and visit Tybee Island through a healthy business corridor and enhance the
cultural experience while preserving the community's barrier island heritage.
The Mission of the Tybee Island Main Street Program is to:
-facilitate efforts to revitalize,redevelop,and enhance the business corridor;
-create a sense of place and improve the quality of life for residents,business owners,and visitors using the Main Street Four Point
Approach;
-encourage quality economic growth and development while preserving Tybee Island's unique architectural and community heritage;
-support and encourage the arts as a cultural endeavor and economic engine on the Island.
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DIRECTORS PRESENT: Jim Glass, Bill Garbett, Vicki Hammons, Deana Harden, Brenda Marion,
Melissa Memory
DIRECTORS ABSENT: Angela Caldwell, Steve Kellam, Ted Lynch, Kelly Partridge, John Yarbrough
GUEST(S): Wanda Doyle
CALL TO ORDER
Vicki called the meeting to order at 6:05pm.
MAIN STREET BOARD OF DIRECTORS MINUTES
Jim made a motion to approve the Main Street Board of Directors June 18, 2014 meeting minutes.
Brenda seconded. Chantel confirmed Ted approved via email. The minutes were approved unanimously.
ORGANIZATION
Chantel provided an update about the Non-Profit options Directors have been discussing since the May
Board Retreat. She read the information about the new 1023-EZ form with user fee and auditing that Ted
provided her with prior to him leaving town. Directors discussed the options of becoming a 501C3 versus
a 50106 as Billy and Jessica have explained. Directors will continue consideration.
Chantel confirmed that Deana is going to DDA training in Decatur on August 19. This is the first day of the
annual Downtown Conference, which Chantel is attending. Vicki confirmed the resolution for elected
officials to activate the DDA will be considered at the August 14 City Council meeting. This will add to the
economic resources currently being offered by providing more options of low interest loans for interested
property owners, grant opportunities, property acquisition, and such. Once activated,the Authority
Directors will meet to review identified/suggested needs and then meet with elected City Officials to
discuss. These steps will be helpful for a strong partnership in planning. Directors discussed the current
program budget from the City's general fund. Additional funding for future projects will be decided once
planned projects that meet required needs are agreed upon. Chantel confirmed she has not received
questions/concerns about the resolution she emailed to Directors. Wanda expressed her support for
activating the DDA.
DESIGN COMMITTEE
Vicki reviewed the approved Mural Guidelines with the suggested wording Melissa provided to explain
why plywood is required with a mural. The second reading of the Sign ordinance,which provides
allowance for murals, will be considered at the August 14 City Council meeting. Chantel confirmed she
reviewed the mural guidelines with the Planning and Zoning Manager. The manager confirmed that the
permit fee their office will require covers the requirement of the plywood. Chantel has put together a
MSBOD approved: 9/17/14 Page 1 of 2
binder for applicants to review for example mural designs. The binder also includes the facade
improvement grant information with the applicable design guidelines.
Vicki thanked Wanda for attending the meeting to discuss the rope lighting on the palm trees downtown.
Wanda suggested a compromise that white and blue rope lights alternate on the trees along Butler
between 14th Street and Tybrisa and Strand Street. The Department of Public Works is working on the
electrical needs for both areas. All discussed pros and cons of solar versus LED,the desire for consistency,
and budgetary conservativeness. Directors agreed that soft white LED rope lights should be ordered and
the existing blue rope lights should be used in order to have white rope lights and blue rope lights
alternate along the palm trees once turtle nesting season is over.
BUSINESS ASSISTANCE COMMITTEE UPDATE
Deana confirmed that a Merchant Meet-Up is taking place on August 26 at the Guard House beginning at
9:30am. The meeting is for merchants to gather and talk about what marketing they have found to be
successful and what each other's marketing plans are for the fall/winter seasons. Chantel has emailed
business owners/employees and has received 20 confirmations so far. Deana confirmed she has visited
with a few business owners and reported that she spent a good amount of time explaining the concept of
Main Street. She will continue to reach out.
Directors discussed the Financial Opportunities brochure Chantel put together and emailed to them.
Brenda suggested the font size be increased. Deana suggested the Main Street website be more
noticeable. Deana confirmed these brochures will be available at the Merchant Meet-Up meeting and
that Chantel will post on the Main Street webpage.
PROMOTIONS COMMITTEE
Brenda reported that last month's Movie in the Park was held in the gym due to rain. She thanked Jim for
his assistance. Attendance was down due to the bad weather. She confirmed that Chantel recently found
out that the city has a projector and speakers that can be borrowed for this Saturday's Movie in The Park.
The YMCA will distribute flyers at skate night. Tybee Island Area Rental Association (TIARA) was trying to
secure a vendor in order to submit a proposal for sponsoring Movies in the Park with a screen, projector,
and sound equipment, but they confirmed with Brenda that they were not able to for this season. They
will contact Brenda with information for the next season Main Street hosts Movies in the Park.
Chantel shared the poster for the fall series of Third Thursdays on Tybee, which begins September 18 with
Chris Desa. Brenda commented that students with the Maritime Academy might do skits in the future.
She will coordinate with Chantel regarding the announcement for submissions for next year as November
nears.
Chantel confirmed that the form was sent to local non-profit groups and civic organizations to participate
in this year's Community Day on October 19. The dunk tank will be here again this year and the YMCA is
splitting the cost with Main Street. Melissa confirmed that Ft. Pulaski will be participating. Monty is lining
up the musicians for the day. Jim,Ted and John will coordinate for the food, condiments and grill. Vicki
has updated the flyer, which is posted on the FB page and in the lobby already.
The Promotions Committee will be meeting soon to review Tybee for the Holidays and Brenda will report
an update at the next board meeting.
OTHER BUSINESS
Directors discussed the new public safety building with Wanda.
ADJOURN
The meeting adjourned at 6:40pm.
MSBOD approved: 9/17/14 Page 2 of 2