HomeMy Public PortalAbout03-March 22, 2017 Special Ciommission Meeting Minutes CITY OF OPA-LOCKA
"The Great City"
CLERK'S ACTION SUMMARY MINUTES
SPECIAL COMMISSION MEETING
FY 2016—2017 BUDGET AMENDMENT
Wednesday, March 22, 2017 6:00 P.M.
Sherbondy Village Auditorium
215 Perviz Avenue
Opa-locka, FL 33054
1. CALL TO ORDER:
Mayor Myra L. Taylor called the meeting to order at 6:00p.m. on Wednesday, March 22, 2017 in
the Auditorium at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka,
Florida.
2. ROLL CALL:
The following members of the City Commission were present: Mayor Myra L. Taylor, Vice
Mayor Joseph L. Kelley, Commissioner Timothy Holmes, Commissioner John B. Riley and
Commissioner Matthew A. Pigatt. Also in attendance were: Acting City Manager Yvette Harrell,
City Attorney Vincent T. Brown, and City Clerk Joanna Flores.
3. INVOCATION:
The invocation was delivered by Mayor Taylor.
4. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was recited in unison.
5. PUBLIC INPUT:
Agenda Items Only
City Manager Harrell said that the budget amendment before the commission is the same one
from the last meeting. She said there were statements made that the numbers have changed, but
this is untrue. She wants to reiterate to the commission that no information has changed except
for Commissioner Riley's funds going into the clerk's office budget, when it is approved today,
it will be sent to the board for approval as is.
Commissioner Riley asked if the change that he made is rescinded tonight will it affect the
budget.
City Manager Harrell said that it will affect the budget and an amendment would have to be done
to reflect this before being sent to the board for approval.
5. SECOND READING ORDINANCES/PUBLIC HEARINGS:
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1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AMENDING ORDINANCE NO. 16-16 BY AMENDING THE
ANNUAL ADOPTED GENERAL FUND BUDGET FOR THE FISCAL YEAR 2016-2017,
COMMENCING OCTOBER 1, 2016, THROUGH SEPTEMBER 30, 2017; PROVIDING
FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING
FOR APPROPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR FEES
CONSISTENT WITH APPROPRIATION AND AMENDMENT; PROVIDING FOR
CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE (first
reading held on February 16, 2017. Sponsored by City Manager
The above ordinance was read by title by Attorney Brown.
Mayor Taylor opened the floor for a public hearing.
Former Commissioner Dorothy Johnson, 14225 NW 22nd place, said that she has doubt in the
document that she has before her regarding the budget. She has an older budget book and she has
compared them and has found that some of the numbers aren't adding up. There is a rec leader
making more than the director and that is not right. She has found at least fifteen (15) errors and
hopes that these will be addressed before sending the budget to the board for approval.
There being no further persons to speak on the public hearing, and the public hearing was closed.
It was moved by Commissioner Holmes, seconded by Commissioner Riley for discussion.
Vice Mayor Kelley said that he knows that at some point there will be amendments to the
budget. He asked the city manager how the process is going to work for these amendments.
City Manager Harrell said that the amendments will be made as all of the other prior
amendments.
Vice Mayor Kelley said that the city manager should have an idea of how she will handle the
amendments because he sees that this will arise at a later time and departments may have to
amend their budgets. He inquired about the Brownsfield Project as well as the Cultural Arts
Center Project and where those dollars will go once obtained by the City. City manager Harrell
said that once the funds are disbursed the City will handle the mold and refurbishing of the
Cultural Arts Center and the Brownsfield project is ongoing until 2018.
Commissioner Pigatt said that on page 67 which is the city commission's budget sheet, he is not
listed.
Finance Director Charmaine Parchment said that the expenses were defunded so the finance
department did not see a reason to include him as a line item.
Commissioner Pigatt said that he sees a budgeted line item for former Commissioner Luis
Santiago who is no longer a commissioner for the City. He said that his name should be included
in the budget to reflect a current commissioner even though it has been defunded.
City Manager Harrell agreed to add Commissioner Pigatt's name to the budget.
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Commissioner Pigatt said the finance director's salary was at $90,000.00 and the reduction was
$9,000.00,but the new salary is at $90,000.00 when it should be at $81,000.00.
Finance Director Charmaine Parchment said that she will make the changes.
Commissioner Pigatt said that all errors should be corrected before being sent to the state.
Commissioner Holmes asked the city attorney if this is the proper forum for bringing up all of
these issues with the budget being that this is not a workshop.
City Attorney Brown said that this is the forum for addressing these concerns.
Commissioner Riley asked the city manager if there is a time line on the budget.
City Manager Harrell said that the City is looking at May 31St
Commissioner Riley asked if the process has started to do budget amendments.
City Manager Harrell said that the City anticipates the amendments so they have started already.
There being no further discussion, the motion on the amendment passed by a 4-0 vote.
Commissioner Pigatt Yes
Commissioner Riley Yes
Vice Mayor Kelley Yes
Commissioner Holmes Yes
Mayor Taylor Yes
2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AMENDING ORDINANCE NO. 16-16 BY AMENDING THE
ANNUAL ADOPTED PROPRIETARY AND SPECIAL REVENUE FUND BUDGET
FOR THE FISCAL YEAR 2016-2017, COMMENCING OCTOBER 1, 2016, THROUGH
SEPTEMBER 30, 2017; PROVIDING FOR THE EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE
CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGET
EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION
AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING
FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on
February 16, 2017.Sponsored by City Manager
The above ordinance was read by title by Attorney Brown.
Mayor Taylor opened the floor for a public hearing.
Dorothy Johnson, 14255 NW 22n1 Place, said that she does not remember where the risk
management was tied to the law enforcement department. She would like to be provided with a
copy of the employment agreement. She does know where the City is going with this, but the
City has never paid for litigation for contracted persons. The decisions that the city commission
is making is costing the City and it will continue to do so. She does not like it.
Special Commission Meeting Minutes—3/22/2017 3
There being no further persons to speak on the public hearing, and the public hearing was
closed.
It was moved by Commissioner Riley, seconded by Commissioner Holmes for discussion.
Vice Mayor Kelley said that he is intrigued that when he asked for a response regarding the
budget, not much was said, but when his colleague asked about it, he was given information and
a timeframe. Also, he is concerned about the numbers for the franchise fees. He knows it is set at
28%, but he is concerned with the numbers that are being projected and may change at a later
time.
There being no further discussion, the motion on the resolution passed by a 4-1 vote.
Vice Mayor Kelley No
Commissioner Riley Yes
Commissioner Pigatt Yes
Vice Mayor Holmes Yes
Mayor Taylor Yes
7. ADJOURNMENT:
There being no further business to come before the Commission, it was moved by
Commissioner Riley, seconded by Commissioner Pigatt to adjou n the meeting at 6:30 p.m.
i
AYOR
ATTEST:
CITY CLERK
Special Commission Meeting Minutes—3/22/2017 4