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HomeMy Public PortalAbout03-March 22, 2017 Special Commission Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES SPECIAL COMMISSION MEETING FY 2016—2017 BUDGET AMENDMENT Wednesday, March 22,2017 6:00 P.M. Sherbondv Village Auditorium 215 Perviz Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra L. Taylor called the meeting to order at 6:00p.m. on Wednesday, March 22, 2017 in the Auditorium at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Mayor Myra L. Taylor, Vice Mayor Joseph L. Kelley, Commissioner Timothy Holmes, Commissioner John B. Riley and Commissioner Matthew A. Pigatt. Also in attendance were: Acting City Manager Yvette Harrell, City Attorney Vincent T. Brown, and City Clerk Joanna Flores. 3. INVOCATION: The invocation was delivered by Mayor Taylor. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. PUBLIC INPUT: Agenda Items Only City Manager Harrell said that the budget amendment before the commission is the same one from the last meeting. She said there were statements made that the numbers have changed, but this is untrue. She wants to reiterate to the commission that no information has changed except for Commissioner Riley's funds going into the clerk's office budget, when it is approved today, it will be sent to the board for approval as is. Commissioner Riley asked if the change that he made is rescinded tonight will it affect the budget. City Manager Harrell said that it will affect the budget and an amendment would have to be done to reflect this before being sent to the board for approval. 5. SECOND READING ORDINANCES/PUBLIC HEARINGS: Special Commission Meeting Minutes—3/22/2017 1 1. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING ORDINANCE NO. 16-16 BY AMENDING THE ANNUAL ADOPTED GENERAL FUND BUDGET FOR THE FISCAL YEAR 2016-2017, COMMENCING OCTOBER 1, 2016, THROUGH SEPTEMBER 30, 2017; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION AND AMENDMENT; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE (first reading held on February 16, 2017. Sponsored by City Manager The above ordinance was read by title by Attorney Brown. Mayor Taylor opened the floor for a public hearing. Former Commissioner Dorothy Johnson, 14225 NW 22nd place, said that she has doubt in the document that she has before her regarding the budget. She has an older budget book and she has compared them and has found that some of the numbers aren't adding up. There is a rec leader making more than the director and that is not right. She has found at least fifteen (15) errors and hopes that these will be addressed before sending the budget to the board for approval. There being no further persons to speak on the public hearing, and the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Riley for discussion. Vice Mayor Kelley said that he knows that at some point there will be amendments to the budget. He asked the city manager how the process is going to work for these amendments. City Manager Harrell said that the amendments will be made as all of the other prior amendments. Vice Mayor Kelley said that the city manager should have an idea of how she will handle the amendments because he sees that this will arise at a later time and departments may have to amend their budgets. He inquired about the Brownsfield Project as well as the Cultural Arts Center Project and where those dollars will go once obtained by the City. City manager Harrell said that once the funds are disbursed the City will handle the mold and refurbishing of the Cultural Arts Center and the Brownsfield project is ongoing until 2018. Commissioner Pigatt said that on page 67 which is the city commission's budget sheet, he is not listed. Finance Director Charmaine Parchment said that the expenses were defunded so the finance department did not see a reason to include him as a line item. Commissioner Pigatt said that he sees a budgeted line item for former Commissioner Luis Santiago who is no longer a commissioner for the City. He said that his name should be included in the budget to reflect a current commissioner even though it has been defunded. City Manager Harrell agreed to add Commissioner Pigatt's name to the budget. Special Commission Meeting Minutes—3/22/2017 2 Commissioner Pigatt said the finance director's salary was at $90,000.00 and the reduction was $9,000.00,but the new salary is at $90,000.00 when it should be at $81,000.00. Finance Director Charmaine Parchment said that she will make the changes. Commissioner Pigatt said that all errors should be corrected before being sent to the state. Commissioner Holmes asked the city attorney if this is the proper forum for bringing up all of these issues with the budget being that this is not a workshop. City Attorney Brown said that this is the forum for addressing these concerns. Commissioner Riley asked the city manager if there is a time line on the budget. City Manager Harrell said that the City is looking at May 31st. Commissioner Riley asked if the process has started to do budget amendments. City Manager Harrell said that the City anticipates the amendments so they have started already. There being no further discussion, the motion on the amendment passed by a 4-0 vote. Commissioner Pigatt Yes Commissioner Riley Yes Vice Mayor Kelley Yes Commissioner Holmes Yes Mayor Taylor Yes 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING ORDINANCE NO. 16-16 BY AMENDING THE ANNUAL ADOPTED PROPRIETARY AND SPECIAL REVENUE FUND BUDGET FOR THE FISCAL YEAR 2016-2017, COMMENCING OCTOBER 1, 2016, THROUGH SEPTEMBER 30, 2017; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (first reading held on February 16,2017. Sponsored by City Manager The above ordinance was read by title by Attorney Brown. Mayor Taylor opened the floor for a public hearing. Dorothy Johnson, 14255 NW 22nd Place, said that she does not remember where the risk management was tied to the law enforcement department. She would like to be provided with a copy of the employment agreement. She does know where the City is going with this, but the City has never paid for litigation for contracted persons. The decisions that the city commission is making is costing the City and it will continue to do so. She does not like it. Special Commission Meeting Minutes—3/22/2017 3 There being no further persons to speak on the public hearing, and the public hearing was closed. It was moved by Commissioner Riley, seconded by Commissioner Holmes for discussion. Vice Mayor Kelley said that he is intrigued that when he asked for a response regarding the budget, not much was said, but when his colleague asked about it, he was given information and a timeframe. Also, he is concerned about the numbers for the franchise fees. He knows it is set at 28%, but he is concerned with the numbers that are being projected and may change at a later time. There being no further discussion, the motion on the resolution passed by a 4-1 vote. Vice Mayor Kelley No Commissioner Riley Yes Commissioner Pigatt Yes Vice Mayor Holmes Yes Mayor Taylor Yes 7. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Riley, seconded by Commissioner Pigatt to adjou n the meeting at 6:30 p.m. fro YOR ATTEST: (to CITY CLERK Special Commission Meeting Minutes—3/22/2017 4