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HomeMy Public PortalAbout01-04-15I . WAW 4 2015 The Re- Organization Meeting of the Governing Body of the RE -CWANIZA MEErW Borough of Carteret was called to order by Mayor Daniel J. Jerry 4, 2015 Reiman on Sunday, January 4, 2015, 11:30 P.M. at the Thomas J. Deverin Community Center, 100 Cooke Avenue, Carteret, New Jersey. ROLL CALL 2014 BOROUGH COUNCIL ROLL CAL Upon Individual Roll Call Vote the following were noted present: Councilmember Vincent Bellino Jorge Diaz " Dennis DiMascio " Randy Krum Susan Naples Noted Absent was Councilmember Joseph W. Sitarz. Also noted present was Kathleen M. Barney, Municipal Clerk and Robert J. Bergen, Law Director. 2014 YEAR END REPORTS 2914 YMR RD REUM Mayor Reiman then asked for the Year End Reports from the Committee Chairperson. BUIDLINGS & GROUNDS: Committee Chairperson Naples reported all the work is getting done. They are replacing the fixtures with LED technology and LED bulbs are being put in the Library . The work at the Sports Complex is complete and the halls are being painted at the Police Department. She mentioned the work done at the Historical Building, which was the old Library and encouraged the public to stop in. 2 JWIW 4 2015 YEAR RD REDS BOARD OF EDUCATION: Committee Chairperson Naples reported Cont: that the District received a grant for $931,000.00 and replaced windows at the Middle School. Improvements will be made in the High School, such as in their Science Lab and Communications. She said our Pathway Program continues to provide services to the students and their families and Boys and Girls Club continue to provide services to our High School Students and other than what the Board of Education provides, the Borough is looking into the initiative as well. They provide a teacher at the Library Program every day after school and the Boys and Girls Club at the Middle School did not get refunded so we put it on as well. FINANCE & ADMINISTRATION: Committee Chairperson Diaz reported that the Finance Department is using all their available resources and in the last twelve (12) years in this administration we have received one hundred million dollars in grants which was at no cost to our taxpayers. He reported under our financial officer we have continued to cut operating costs by consolidating departments and reducing our work force by attrition. He said we continue to make our municipal work force more efficient while maintaining services to our residents and we have reduced our debt obligations by over ten (10) million dollars. We have an Al credit rating and we continue to work with our non - profit economic development needs. He spoke about the project at Washington Avenue where a redevelopment agreement was signed for fifteen (15) million dollars for the Meridian /Cosmopolitan at Carteret. The project includes two hundred and sixty -one (261) residential units and sixteen thousand square feet of commercial space. This building will include a rooftop restaurant and will be across the street from Ritz Theatre. He thanked the Department Heads and congratulated Mayor Reiman and Councilmembers Krum and Naples on their re- election. He thanked everyone for coming and wished all a Happy New Year. 3 .TtYQIW 4, 2015 FIRE & DOMESTIC PREPAREDNESS: Committee Chairperson Krum )D�R IID REF= Gant: thanked all the male and female members of the EMS, our career firefighters and our volunteer firefighters. He wished all a Happy New Year and Holiday. He reported there was 4,139 calls for assistance in 2014. He said they expanded the Fire House to house the ambulances and for a substantial storage area, By expanding into the existing building we saved over one million dollars. We were able to secure 2.1 million dollars in private and federal funding in 2014, which will move our department forward while sparing taxpayers the burden of funding the required improvements and due to funding we were able to make major purchases of a new ladder truck a pumper and two (2) ambulances. He thanked his Council mates, his Running mate and the Mayor for continued success for more years. PARKS & RECREATION /PUBLIC PROPERTY: Committee Chairperson Bellino reported the Parks and Streets and Roads Departments are working together. We hired a part time custodian to maintain the bathroom at the normal hours at Carteret Park. The work was completed on the miniature golf course which was destroyed by Sandy and work is on the way for a new bathroom, concession stand and light house adjacent to the golf course, which should be completed by the spring. He said artificial turf is being installed in front of the band stand area and we are working with the Army Core of Engineers with the boat slips. He said the spray park has become very popular. He congratulated the Mayor, Sue Naples and Randy Krum on their re- election and wished everyone a Happy New Year. POLICE: Committee Chairperson Sitarz was noted Absent and in his absence the Mayor reported Progress. W ,JANJW 4, 2015 )M END REF= PUBLIC WORKS: Committee Chairperson DiMascio wished Ccht: everyone a Happy New Year and said that this year was a great year for the Carteret residents reporting all over Carteret road improvements were being done. He thanked the Department of Public Works employees, complimenting them on a terrific job they did on a daily basis and said he was behind them one hundred per cent. He said we are ready to try our new brine truck. He thanked all for coming and again wished them a healthy and Happy New Year. 21714 O= 2014 COUNCIL ADJOURNMENT SINE DIE AIlF LR' NP SRE DIE Mayor Reiman asked for a motion to adjourn the 2014 Borough Council Sine Die. There being no further business, the Borough Council of 2014 Adjourned, Sine Die, upon MMS &C by Councilmembers Diaz and Bellino and unanimous affirmative vote of the five (5) Councilmembers present. Certifica Certification of Election - Kathleen M. Barney, MMC of Mection The Borough Clerk read the following statement: State of New Susm Jersey, County of Middlesex, a statement of Determination of the Bomigh ( ncil Board of County Canvassers relative to an election held in the County of Middlesex on the fourth day of November in the year of Our Lord, two thousand and fourteen, for the election of Borough Council. The said Board did determine that at the said election Susan Naples was duly elected Member of the Borough Council for the Borough of Carteret, County of Middlesex, State of 5 .FYI 4, 2015 New Jersey. I do hereby certify, that the foregoing is a true, full Sinai tkiples Cont: and correct statement of the determination of the Board of County Canvassers as filed in the Office of the County Clerk of Middlesex. OATH OF OFFICE: Mayor Daniel J. Reiman then administered the Oath of Office to Councilmember -elect Susan Naples. At this time Councilmember Naples took her seat on the dias. Certification of Election- Kathleen M. Barney, MMC The Borough Clerk read the following statement: State of New Jersey, County of Middlesex, a statement of Determination of the Board of County Canvassers relative to an election held in the County of Middlesex on the fourth day of November in the year of Our Lord, two thousand and fourteen, for the election of Borough Council. The said Board did determine that at the said election Randy Krum was duly elected Member of the Borough Council for the Borough of Carteret, County of Middlesex, State of New Jersey. I do hereby certify, that the foregoing is a true, full and correct statement of the determination of the Board of County Canvassers as filed in the Office of the County Clerk of Middlesex. OATH OF OFFICE: :Mayor Daniel J. Reiman then administered the Oath of Office to Councilmember -elect Randy Krum. At this time Councilmember Naples took her seat on the dias. Certification of Election - Kathleen M. Barney, MMC The Borough Clerk read the following statement: State of New Jersey, County of Middlesex, a statement of Determination of the Board of County Canvassers relative to an election held in the A Daniel J.1Feirrai County of Middlesex on the fourth day of November in the year of Cent' Our Lord, two thousand and fourteen, for the election of Mayor. The said Board did determine that at the said election Daniel J. Reiman was duly elected Mayor for the Borough of Carteret, County of Middlesex, State of New Jersey. I do hereby certify, that the foregoing is a true, full and correct statement of the determination of the Board of County Canvassers as filed in the Office of the County Clerk of Middlesex. OATH OF OFFICE: Senator Joseph Vitale then administered the Oath of Office to Mayor -elect Daniel J. Reiman. At this time Mayor Reiman took his seat on the dias. MT) r Remran Mayor Reiman then recognized some dignitaries that were present in the audience, such as Senator Vitale, Assemblymen Wisniewski and Coughlin, Freeholder Director Ron Rios, Freeholders Kenneth Armwood, Carol Barrett and Charles Kenny. Sheriff Mildred Scott and former Mayor of Keyport, Robert Bergen and former Mayor of South Amboy , John O'Leary. South Amboy Councilman Mickey Gross and former Carteret Councilmembers, Tony Neibert, John DuPont, Joe Witkowski, William Feingold and Iris Colon. Democratic Chairmen Joe Gasparro and Kevin McCabe, Judge Comba and Commander George Lisicki. Mayor Reiman delivered his speech: " Good Morning and thank you for being here today at our annual Borough Reorganization Meeting. Although we don't have the fanfare - disruptions or suspense that other municipalities may have and that once was a staple of these meetings here in the eighties and nineties, they are no less important. Today not only do we meet the statutory requirement of reorganization and taking our oaths, but it gives us all an opportunity to come out to P the Deverin Center and to break bread. As you know I generally hold my remarks for the annual State of the Borough Address in early spring and while I'll continue that tradition and present my plans for the year then I do want to take a few minutes to say thank you. Thank you for your support and friendship and for the work that you do each and every day to better Carteret. From our municipal employees to our volunteer board and committee members I thank you for your service to my administration and to your neighbors. To the Councilmembers behind me I say thank you to each of you for being a intricate part of my team and for sharing the vision that I have for a better Carteret. Together we have made Carteret a better place for those of us that call Carteret home. Together we have made it a better place to do business and to start up a business. We have made it a better, safer and cleaner place to work, to raise a family and to visit. While we have accomplished much during our time here, there is still much more to be done. Our singular goal is to build a better community for our residents and for the generations of residents that will come after us. The election was about accomplishments, future goals and the direction of our community and today is about saying thank you and taking that next step to a better and brighter Carteret." ROLL CALL 2015 BOROUGH COUNCIL: Councilmember Vincent Bellino It Jorge Diaz Dennis DiMascio Randy Krum " Susan Naples " Joseph W. Starz L It. EMI Councilmember Sitarz was noted Absent. J SDUH4 L OF STATEMENT OF MEETING NOTICE: WffM NMCE The Clerk stated that the notice of today's meeting was mailed to The Home News Tribune, The Star Ledger and posted on the Bulletin Board on December 23, 2014. Notice was published in The Home News Tribune on December 29' 2014 and in the Star Ledger on December 31, 2014. RAWMCN INVOCATION: The Very Reverend Taras Chubenko then led the meeting in prayer for the Invocation. Ft.M OF PLEDGE OF ALLEGIANCE: AUICIAME The Pledge of Allegiance was then led by Mayor Daniel J. Reiman. N3411W= AND NOMINATION and ELECTION - 2015 Borough Council President ELBMCN - 2015 Randy Krum. BTUM CUIC[L FFM'M d Mayor Reiman then asked for a nomination for the 2015 Borough Rally Knm Council President. Nmduation Councilmember Naples then nominated Councilmember Randy Krum for the office of Council President. Councilmember DiMascio second the motion. 9 Upon MMS &C by Councilmembers Naples and DiMascio and unanimous affirmative vote of the five (5) Councilmembers present, Councilman Krum was elected Council President. Freeholder Director Rios swore in Councilman Randy Krum as Council President. ADOPTION OF 2015 RULES OF BOROUGH COUNCIL. Upon MMS &C by Councilmembers DiMascio and Bellino and unanimous affirmative vote of the five (5) Councilmembers present the 2015 Rules of Council were Adopted . 2015 RULES OF THE BOROUGH COUNCIL BOROUGH OF CARTERET ARTICLE I The deliberations of the Council shall be governed by "Robert's Rules of Order ". ARTICLE II YLITTIVIOT.1 SECTION 1. The Mayor shall preside over the deliberations of the Council and shall conduct the meetings thereof. He shall see that the laws of the State and the ordinances of the Borough are faithfully executed and followed. He shall recommend to the u i m • .,• •�I D. !. •!•�i ! Is 10 .IN WY 14, 2015 RX CP aurl:. Council such ordinances, resolutions or actions that he shall deem Ccnt: necessary or expedient and in the best interest and the welfare of the Borough. He shall maintain peace and good order and have power to suppress all tumultuous assemblies in the Borough. The Mayor shall oversee the daily departmental and agency responsibility of the Borough. He shall approve or veto all expenditures made by the Council and /or departments. In his absence this duty shall be assumed by the Council President. (See R.S. 40:87 et seq. and 40:88 -1). SECTION 2. He shall, on all occasions preserve the strictest order decorum, and he /she shall cause the removal of all persons who interrupt the orderly proceedings of the Council. SECTION 3. He shall decide all questions of order. SECTION 4. In the absence of the Mayor, or if he is unable to perform his duties, the Council President (or, in his inability to act, the Councilmember having the longest term as such in consecutive years) shall act as Mayor, as provided by Statute. (See R.S.40A:60 -3). ARTICLE III BOROUGH CLERK SECTION 1. The Clerk shall perform the duties enjoined upon him /her by revised Statutes of New Jersey and these By -Laws. (See R.S. 40A:9 -133 et seq.) 11 SECTION 2. He /she shall keep the minutes and ordinance books MM (' mllUIL Cont: properly and fully indexed and shall perform all the duties usually devolving upon such officer; and in addition, such other duties or services as the Mayor or Council may direct. SECTION 3. He /she and /or the Deputy or Assistant Clerk shall be the liaison officer between the Civil Service Commission and the Borough of Carteret. ARTICLE IV MEETINGS SECTION 1. The Council shall hold an annual meeting on the first Sunday of January at Eleven O'CLOCK or, during the first seven days of January in any year (See R.S. 40A:60 -3 and 40A:60- 5) in the Council Chambers at the Memorial Municipal Building or such place as designated by the Mayor. SECTION 2. That at the aforesaid meeting the Council shall fix the time and place for holding regular meetings during the ensuing year, which time and place shall be as set forth in the annual notice published by the Borough Clerk pursuant to the Open Public Meetings Act and which shall include at least one Regular Meeting to be held each month at 6:00 P.M., at the Memorial Municipal Building, 61 Cooke Avenue, Carteret, New Jersey. The public shall receive due notice of the meetings pursuant to the "Open Public Meetings Act ". 12 ,MM 4, 2015 R11 CF omqm SECTION 3. At the annual meeting, the Mayor will appoint with Cont. advice and consent of Council one of its members as Council President to serve for the calendar year. (See R.S. 40A:60 -3). SECTION 4. The Mayor shall, when necessary, call special meetings of the Council, in case of his neglect or refusal, and four members of the Council may call such meetings at such time and place in such Borough as they may designate, and in all cases of special meetings reasonable advance notice considered to be of forty -eight hours except in case of emergency shall be given in person to all members of the Council, or left at their place of residence. (See R.S. 10:4 -6). SECTION S. As provided for in the annual notice, preceding every regular Council Meeting the Council shall hold an Agenda Meeting at the Memorial Municipal Building at 6:00 P.M.. This shall be known as the official Agenda Meeting. At this meeting the agenda of that week's regular Council Meeting shall be planned. Resolutions, ordinances or other items of business being proposed by a Standing Committee or member of the Council shall be considered by the whole Council. If the majority of the Council agrees to put the proposal on the agenda for the business meeting, it shall then be turned over to the Borough Attorney to be put in its proper legal form. The Council shall be polled in alphabetic order to determine if any new business will be proposed and the nature of its subject matter. Any business not placed on the agenda shall be out of order and prohibited. Where, however, the majority of the Council present at a regular, special or adjourned meeting of the Council approve the matter not previously listed on the agenda, such matter may then be considered. The public shall receive due notice of the agenda meetings pursuant to the "Open Public Meetings Act ". A portion of every meeting conducted pursuant to the Open Public Meetings Act shall be set aside for public comment. The public will be permitted to speak on any issue of concern as it relates to any federal, state, county, school, municipal or local authority 13 JtNQ14i?Y 4 2015 matter. No one may be allowed more than three (3) minutes III CI OMCI Cmt: when addressing the Council, and the public comment period on any matter before the Governing Body shall not extend beyond thirty (30) minutes. The Borough Clerk is hereby authorized to schedule the public comment period within the order of business for any agenda and /or special meeting as she /he shall determine in consultation with the Mayor and Council. SECTION 6. A quorum shall be provided by the Revised Statutes of New Jersey, viz.; three Councilmembers and the Mayor, and in the absence of the Mayor, four Councilmembers (See R.S. 40:88- 1). SECTION 7. If no quorum be present at any meeting, those assembled shall have the power and are hereby authorized to set a new meeting date, and then adjourn. SECTION 8. The following order of business shall be observed viz.: 1. Call the roll 2. Moment of silent prayer 3. Pledge of Allegiance 4. Approval of minutes 5. Introduction of Ordinances 6. Public Portion on Resolutions and other Agenda items 7. Introduction of Resolutions 8. Payment of Bills 9. Presentation of communications, petition, etc. 10. Reports of committees and department heads 11. Greeting of public and invitation of discussion and new business only 12. Adjournment 14 MUM 4 2075 71M OF 0aVM SECTION 8.1. Any member of the public wishing to address the Cmt: Governing Body during the public discussion portion of a meeting must request to do so by registering with the Borough Clerk in the official Borough log book. Registration is to include name, address, phone number, topic or purpose of discussion. SECTION 9. The public shall be afforded the opportunity to speak on the contents of the proposed resolutions. The public shall not be allowed to address the Council while they are taking action on the resolutions. No one may be allowed more than three (3) minutes when addressing the Council, and the public comment period shall not extend beyond thirty (30) minutes. SECTION 9.1. The Council may take action on the proposed resolutions either as individual resolutions, or grouped together as block or resolutions pursuant to a consent agenda. Any vote cast by a respective Councilmember on the proposed resolutions comprising the consent agenda will be recorded as that Councilmember's vote upon each resolution so listed on the consent agenda. SECTION 10. Reports of committees shall be presented by alphabetic order of the members of Council. SECTION 11. During the public discussion portion of a Council Meeting, each person recognized by the Chair shall be permitted to discuss matters of public concern at said meeting limiting their speaking to three (3) minutes per person, and the public comment period shall not extend beyond thirty (30) minutes. 15 .FWYtKY 4, 2015 SECTION 12. The aforesaid order of business at any meeting Ids CIF COLUM Gant: may be changed by the Mayor or a majority vote of the members of the Council present at such meeting. SECTION 13. Except as otherwise required by the Statutes, or specially provided in the By -Laws, all action of the Council shall be by a majority vote of those present. SECTION 14. Upon demand of one member of the Council, or when ordered by the Mayor or when directed by Statute, a roll call vote shall be taken and the yeas and nays entered in the minutes of the meeting. SECTION 15. For all Council Meetings, members of the Governing Body, Officers and Officials of the Borough shall be dressed in a professional and businesslike manner. At the Council's Agenda Meetings, male Councilmembers shall wear either a necktie or a jacket. At the Council's Regular Meetings, male Councilmembers shall wear a necktie and a jacket. Female Councilmembers shall dress in a similarly appropriate manner. No jeans or slacks made of denim material shall be worn to any Council Meeting. This Dress Code shall be applicable to all Borough Boards and Commissions. ARTICLE V STANDING COMMITTEES SECTION 1. The Mayor shall name all committees with such appointment subject to the concurrence of a majority of the Council. The Mayor shall see that all matters referred to the 16 MOW 4, 20]5 am CF m[rM committees are acted upon and reported promptly. Should a Cent: majority of the Council not concur in the appointment by the Mayor or any Councilmembers to any committee, a majority of the members of said Council are hereby empowered to make such appointment. SECTION 2. The following Standing Committees of the Council consisting of three Councilmembers, with the first named Councilmember to act as Chairperson shall be proposed at the annual Meeting, viz.: 1. Buildings and Grounds 2. Finance and Administration 3. Fire & Domestic Preparedness 4. Parks and Recreation /Public Property 5. Police & Public Safety 6. Public Works 7. Board of Education Liaison Committee members shall meet and /or consult during the first and fourth weeks of each month as the need arises in order to conduct their respective committee business. They also shall coordinate their common efforts, so as to adhere to requirements of all local Ordinances and Resolutions, as well as purchasing practices and procedures for the benefit of the Borough. A Councilmember at the discretion of the Mayor with consent of the Council may head one or more committees. SECTION 3. In addition to other responsibilities, the Standing Committees shall perform the following functions: 1. DEPARTMENT OF BUILDINGS AND GROUNDS: This committee shall be responsible for the proper maintenance and janitorial service of all Borough owned buildings. 17 2. FINANCE AND ADMINISTRATION: The primary function of this committee is to assist the Mayor and Council in the preparation of the annual budget to be prepared on or before February 15, of each year as well as providing assistance for the proper coordination of purchasing functions and needs of the departments and agencies which the Standing Committee of the Borough represents. This committee shall be responsible for the personnel and equipment of the offices of the Borough Clerk, Assessor, Collection- Treasurer, Building Inspector, Engineer, Auditor, Attorney, and Senior Citizen Transportation. FIRE & DOMESTIC PREPAREDNESS: This Committee shall be responsible for the personnel and equipment of the Fire Department, including all fire houses. PARKS AND RECREATION /PUBLIC PROPERTY: This Committee shall be responsible for the personnel and equipment of the parks, playgrounds, senior citizens transportation and all recreation activities. This Committee shall also be responsible for the implementation and administration of the Shade Tree Program. 5. POLICE & PUBLIC SAFETY: This Committee shall be responsible for the personnel and equipment of the Police Department and facility. .TWWN 4 2015 LU MEW 4, 2015 HIES CF CarELL 6. PUBLIC WORKS: Cmt: This Committee shall be responsible for the personnel and equipment of the Streets and Roads Department, Central Vehicle Maintenance, Recycling Department, Sewerage Department, including street cleaning and the borough dump. 7. BOARD OF EDUCATION LIAISON: This Committee shall be responsible for communicating and sharing pertinent information with the Board of Education. SECTION 4. Standing Committees are appointed to expedite and facilitate the work of the Council, but only within statutory, Borough Ordinance and Rules of Council limits as the entire Council is held responsible for any or all of its acts. SECTION S. A Standing Committee shall: 1. Plan, study and control within budgetary and statutory limitations; carry on the routine activities for which it has primary responsibility. 2. Perform such acts as may be assigned to it by the Council. 3. Report and make recommendation to the Council regarding its responsibilities and activities. SECTION 6. The Mayor shall not: 1. Make promises or commitments to anyone which directly or by inference bind the Council. 2. Act in such manner or make decisions which set a precedent or violate established Council policy. 19 ,TAIaM 4, 2015 I 3. Expend any money whatsoever, except with the MI CF OaKM Curt: approval of the Council. SECTION 7. Special committees shall be appointed for purposes other than those included in the duties of the Standing Committees by a majority vote of the Council. SECTION 8. The Chairperson of each Standing or Special Committee shall be prepared to report to the Council at each regular meeting on the principal activities and achievements of his /her Committee. SECTION 9. All department heads in charge of Direct Supervision of Borough Employees, shall prepare and submit a monthly report on his /her department activities and achievements and a report on the conduct of his /her employees including sick leave, overtime and attendance. The report is to be submitted to the Mayor, Department Chairperson and the Municipal Clerk for proper filing. ARTICLE VI BILLS. CLAIMS & VOUCHERS SECTION 1. All bills, vouchers, or claims against the Borough shall be in writing and certified by the vendor, fully itemized and on such forms as the Borough shall promulgate for that purpose through the Finance Department. As required by Statute, said forms shall be sworn to by the claimant before submission for approval and payment, verifying that the work or materials have been supplied, or services rendered, to the Borough, in accordance with specifications, plans or order. Borough Ordinance #05 -67, et seq., sets forth the specific procedures in connection with bills, claims and vouchers, and the requirements thereto. pill .ItYEW 4, 2015 14IES OF OMCLL Cont: SECTION 2. Pursuant to the Borough's Purchasing Agent Ordinance, Resolution #89 -300 and other formerly adopted resolutions of Council and State Statute, no vendor's request for payment, supplies or services rendered shall be honored unless properly completed. No Borough Officer, Official, Agency Head or any other Borough employee, may purchase any article, item, material, service or equipment for use by the Borough, except in accordance with the provisions contained in Borough Ordinance #05 -67. SECTION 3. The route of purchasing requisitions, purchase orders, vouchers, bills or claims to be paid by the Borough shall be in accordance with the Purchasing Agent Ordinance #05 -67, et seq., which shall govern all purchasing within the Borough, and shall be the sole guide, subject to requirements of State Statute. The Finance Department, having confirmed compliance with the provisions of the Purchasing Ordinance, shall refer all verified bills, claims and vouchers recommended for payment to the Council. The Finance Department shall prepare a list of the total amount of the individual vouchers approved by each committee, and subsequently recommend for payment by the Financing Committee, according to budgetary appropriations. The Finance Department shall keep an accurate running total as to any appropriation for payment of any particular account or accounts, or for any particular services or supplies, so as to be available to provide this information readily. The Finance Department shall also maintain costs and /or a voucher trail as to all vouchers which have been paid and shall be paid. Authorization to draw checks and pay the amount of the approved vouchers by the Councilmembers shall be made by formal resolution of the Council, in compliance with applicable State Statute. The Chief Finance Officer may delegate the above duties /functions but in all cases shall be responsible for compliance. 21 .IAIQM 4 2015 SECTION 4. Corresponding vouchers, invoices, or bills shall R[I » OF Cam Cmt' accompany all checks drawn in payment thereof, when the said checks are presented to the Chief Financial Officer, Mayor and Borough Clerk for original and /or mechanical signatures. SECTION S. All bills, vouchers, invoices and paychecks shall be filed in a safe place in the Finance Department Office. ARTICLE VII AMENDMENTS SECTION 1. The Mayor and any member of the Council may propose amendments to these By -Laws at any Regular Meeting. If the proposed amendments are listed on the formal agenda, a vote on said amendments may take place during that meeting. If not so listed, the proposed amendments may be listed for discussion at the next regularly scheduled Council Meeting; the proposed amendments may then be voted upon at the next subsequently scheduled Regular Council Meeting. Any proposed amendments to these By -Laws must be approved by a 2/3 vote of the full membership of the Governing Body. ARTICLE VIII ADOPTION AND TERM SECTION 1. The By -Laws shall be adopted by a resolution of Council concurred in by a majority of the Members of Council and approved by the Mayor. The By -Laws shall become effective immediately after adoption and shall remain in effect for no longer than December 31st of the calendar year in which the By- Laws were adopted. 22 .IAIUW 4, 21)]5 ARTICLE IX SECTION 1. Any Borough Employee violating any of these rules shall be subjected to disciplinary proceedings and may be suspended or removed. ARTICLE X All Department Heads and Supervisors shall The Borough Engineer, Borough Attorney, Borough Collector- Treasurer, Borough Auditor, Business Administrator and Police Director shall submit the following written reports to the Mayor and to the members of Council: 1. A monthly report summarizing the progress of all matters being handled or worked upon by each. This is a monthly "Progress Report" to be submitted prior to the first meeting of the next month. 2. Project or Case Report - Reports that will give in detail all facts about the projects or cases completed by either or both the Borough Attorney, Borough Engineer, Borough Auditor, Business Administrator and Police Director, to be presented before the meeting next following the completion of the case or project. 3. Special Reports - To deal with any special information the Borough Council may need to be informed on any new case or project of either the Attorney, Engineer, Collector- Treasurer, or Auditor. To be presented as soon as needed and requested by majority vote of Borough Council. 23 4. Year End Reports - These will summarize work for the year by the Borough Attorney, Borough Engineer, Borough Auditor, Business Administrator and Police Director. They will be presented to the Mayor and Councilmembers prior to the first regular meeting of the Council in the next succeeding year. They will serve to acquaint new officials with prior and continuing activities of the Borough Attorney, Borough Auditor, Borough Engineer, Business Administrator and Police ORDINANCES: First Reading: ORDINANCE #15 -1 was introduced and adopted on First Reading and the Clerk authorized and directed to advertise same for Public Hearing to be held on February 26, 2015, upon MMS &C by Councilmembers Naples and DiMascio. Upon Individual Roll Call Vote Councilmembers Bellino, Diaz, DiMascio, Krum and Naples voted in the Affirmative. Councilmember Sitarz was noted Absent. "ORDIINANCE PROVIDING FOR VARIOUS SEWER AND STORMWATER IMPROVEMENTS" RESOLUTIONS: 1. #15 -1 Designating Official to Issue Certificates as to Liability for Assessments for Municipal Improvements. 2. #15 -2 Designating Official to Issue Tax Searches for the Borough of Carteret. 3. #15 -3 Designating Official Newspapers of the Borough of Carteret. • .I1 dal • .. _ r M1990117211vW111 0 KOIT - Rim ME '.:.1 _ 24 .JATdM 4 2015 R�CNS 4. #15 -4 Designating Official Depositories of the Borough of Gmt: Carteret. 5. #15 -5 Fixing Rate of Interest to be Charged on Delinquent Taxes and Assessments. 6. #15 -6 Establishing a Petty -Cash Fund for the Borough of Carteret Pursuant to N.1.S.A.40A:5 -21. 7. #15 -7 Providing for a Temporary Budget for the Year 2015 Pursuant to N.J.S.A.40A:4 -19. 8. #15 -8 Authorizing the Mayor to Execute any and all Grants Agreements, Donations /Endowments on Behalf of the Borough. 9. #15 -9 Making Application to the Local Finance Board. 10. #15 -10 Amending Resolution No. 14 -251 adopted December 18, 2014. Mayor Reiman asked if there Vvere any questions on any of the Resolutions. 12MJIZICN #15-1 Certificates, Be: Lin ility for Assessmnts for Mnicipd burMMIents There were no questions. Mayor Reiman then asked for a motion on the Consent Agenda. RESOLUTIONS #15 -1 thru #15 -10 were introduced by the Mayor and referred to the Council for action. Upon MMS &C by Councilmembers DiMascio and Naples RESOLUTION #15 -1 "DESIGNATING OFFICIAL TO ISSUE CERTIFICATES AS TO LIABILITY FOR ASSESSMENTS FOR MUNICIPAL IMPROVEMENTS" RESOLUTION #15 -2 "DESIGNATING OFFICIAL TO ISSUE TAX SEARCHES FOR THE BOROUGH OFCARTERET 25 RMJIHTM #1`53 RESOLUTION #15 -3 Off icial Nasfapeis "DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF CARTERET" RF9JIT= #15-4 RESOLUTION #15 -4 Off icial DTosi "DESIGNATING OFFICIAL DEPOSITORIES OF THE BOROUGH OF CARTERET" RESOLUTION #15 -5 RF9"YIiIKN #15-5 "FIXING RATE OF INTEEST TO BE CHARGED ON DELINQUENT Rate of Interest, Re: D al' r t TAXES AND ASSESSMENTS" Tams and Assesments RESOLUTION #15 -6 RE91iTIZQV #15-6 "ESTABLISHING PETTY -CASH FUND FOR THE BOROUGH OF Prtty Cash Find CARTERET PURSUANT TO N.J.S.A.40A:5 -21" RESOLUTION #15 -7 FRin QV #15-7 "PROVIDING FOR A TEMPORARY BUDGET FOR THE YEAR 2015 Tmparary Beget PURSUANT TO N.J.S.A.40AA -19" RESOLUTION #15 -8 RE33= I #15-8 " "AUTHORIZING THE MAYOR TO EXECUTE ANY AND ALL GRANTS, � , AGREEMENTS, DONATIONS /ENDOWMENTSON BEHALF OF THE pdwnents BOROUGH" RESOLUTION #15 -9 RE3tl1i(N #15-9 "MAKING APPLICATION TO THE LOCAL FINANCE BOARD" OlI icaticn to the local F ria ce Board RESOLUTION #15 -10 RE931TICN #15-10 "AMENDING RESOLUTION NO. 14 -251 ADOPTED DECEMBER 18, AnmliIg ResohlUen No. 14 -251 2014" were Adopted. Upon Individual Roll Call Vote Councilmembers AD0PJI7D Bellino, Diaz, DiMascio, Krum and Naples voted in the Affirmative. Councilmember Sitarz was noted Absent. 26 SDWIM 01DJ 5 NAMING OF THE 2015 STANDING COMMITTEES BUILDING & GROUNDS NAPLES, Krum, Diaz FINANCE & ADMINISTATION DIAZ, DiMascio, Bellino FIRE & DOMESTIC PREPAREDNESS: KRUM, Diaz, Bellino PARKS & RECREATION/ PUBLIC PROPERTY: BELLINO, DiMascio, Sitarz POLICE & PUBLIC SAFETY: SITARZ, Naples, Diaz PUBLIC WORKS: DIMASCIO, Krum, Sitarz BOARD OF EDUCATION LIAISON: NAPLES, Bellino, Diaz REM4W CoArr l�ted REMARKS: Newl Elected Councilmembers Cn mi lmarirrs Y Councilmember Susan Naples: She thanked everyone for coming Susan mp�es today, especially her family and her daughter Amy. She thanked the residents of Carteret for supporting us in 2002 and stated it has been a very long and rewarding ride for all of them and our wish is to, as a team, serve the best interests of all of the citizens. Caicil President Ra Knm Council President Randy Krum: He thanked the residents of Carteret and all that was present. He wished everyone a Happy New Year and Happy Holidays. He thanked his entire family and his Council and running mates and the Mayor and said they do a great job and wished them continued success. BFNMIMCN BENEDICTION The Very Reverend Taras Chubenko then delivered the Benediction. 27 .ItNUNY 4 2015 ADJOURNMENT t iatwua After no further discussion, upon MMS &C by Councilmembers Diaz and Naples and unanimous affirmative vote of the five (5) Councilmembers present the meeting was Adjourned at approximately 12:05 P.M. Respectfully submitted, n KATHLEEN M. BARNEY, MMC Municipal Clerk KMB /Ir 9-: