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Home My Public Portal About03-16-2020 r PROCEEDINGS OF THE BOARD OF DIRECTORS FOR RICHMOND POWER& LIGHT MARCH 16, 2020 The Board of Directors for Richmond Power& Light Plant met in regular session at 7:00 p.m, March 16, 2020, in the Council Chambers of the Municipal Building in said City. Chairperson Oler presided. ROLL CALL: Board members present were Doug Goss, Kelley Cruse Nicholson, Bill Engle, Jeff Cappa, Jeffrey Locke, Gary Turner, Jane Bumbalough, Ron Oler and Larry Parker. Also present were: Randy Baker, General Manager; Tony Foster, Assistant General Manager; Andrew Sickmann, Corporate Council; Karen Chasteen, City Clerk; Aaron Lower, Equipment Supervisor; Matt Evans, City Planner; Media; and, Sergeant-at-Arms. APPROVAL OF MINUTES: Board Member Parker moved to approve the minutes of the Regular Meeting held March 2, 2020, supported by Board Member Goss. Upon a vote viva voce,the motion carried. APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS: Upon recommendation of the Finance Committee, Board Member Parker moved to approve claims for payment in the amount of Five Million Eight Hundred Sixty Six Thousand Six Hundred Sixty Nine Dollars and twenty three cents ($5,866,669.23), supported by Board Member Locke. Upon a vote viva voce, the motion carried. OLD BUSINESS: • Open bids on a 2020 compact SUV for the Engineering Department: Board member Oler moved to accept and file the Proof of Publication, supported by Board Member Engle. Upon a vote viva voce, the motion carried. Bids received: Wetzel Ford (Escape S All Wheel Drive) $ 24,700 W/TI Exercised the Buy Local Option Hubler Ford/Hyundai (Escape S All Wheel Drive) $21,092 W/TI Muncie, IN Board Member Locke moved to refer the bids to the General Manager for due B • RP&L—Board of Directors Minutes March 16,2020 Page 2 diligence, supported by Board Member Bumbalough. • Open bids on a new 2020 Vacuum Excavator Truck for the Line Department: Board Member Oler moved to accept and file the Proof of Publication, supported by Board Member Cruse-Nicholson. Upon a vote viva voce, the motion carried. Bids received: Sewer Equipment of America—Dixon, IL $352,050.00 W/TI Southeastern Equipment Company—Indianapolis $336,592.96 W/TI Eco Infrastructure Solutions—Whitestown, IN $472,038.00 W/TI Best Equipment Company—Indianapolis $368,630.00 W/TI Board member Locke moved to refer the bids to the General Manager for due diligence, supported by Board Member Bumbalough. Upon a vote viva voce, the motion carried. NEW BUSINESS: Relative to the Coronavirus(COVID 19)Pandemic,Board Member Locke moved to amend the agenda to include the suspension of shut offs and late payments, supported by Board Member Cappa. Upon a vote viva voce the motion carried. Upon the recommendation of the General Manager, Board Member Cruse-Nicholson moved to suspend "shut offs" and late fees until April 13, 2020, supported by Board Member Parker. Upon a vote viva voce, the motion carried. REPORT BY GENERAL MANAGER: None MISCELLANEOUS BUSINESS: None ADJOURNMENT: There being no further business and a motion duly made, the meeting was adjourned. J ATTEST: Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk.