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HomeMy Public PortalAbout05- May 24, 2017 Regular Commission Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING WEDNESDAY, May 24, 2017 7:00 P.M. Sherbondv Village Auditorium 215 Perviz Avenue Opa-locka,FL 33054 1. CALL TO ORDER: Vice Mayor Joseph L. Kelley called the meeting to order at 7:00 p.m. on Wednesday, May 24, 2017 in the Auditorium at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Vice Mayor Joseph L. Kelley, Commissioner Timothy Holmes, Commissioner John Riley and Commissioner Matthew Pigatt. Also in attendance were: City Manager Yvette Harrell, City Attorney Vincent T. Brown, and City Clerk Joanna Flores. Mayor Myra L. Taylor was not in attendance. 3. INVOCATION: The invocation was delivered by Vice Mayor Joseph L. Kelley. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: deferred 13-1, 13-2, 13-3, (Commissioner Riley); deferred 13-4 (City Manager Harrell). A Request was made to amend the agenda as follows: NEW ITEMS: 14-1: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER AND/OR CITY ATTORNEY TO RESPOND TO ERIC MILLER'S MAY 18, 2017 LETTER (EXHIBIT "A"); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Vice Mayor Kelley Regular Commission Meeting Minutes—5/24/2017 1 The above resolution was read by Attorney Brown. It was moved by Commissioner Riley, seconded by Commissioner Pigatt to be added to the agenda as item 14-1. There being no discussion, the motion to amend the agenda to include item 14-1 failed by a 3-1 vote. Commissioner Pigatt Yes Commissioner Riley Yes Commissioner Holmes No Vice Mayor Kelley Yes Mayor Taylor Not Present 14-2: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER TO ACCEPT AND IMPLEMENT THE FINANCIAL EMERGENCY BOARD'S RECOMMENDATIONS AS SET FORTH IN ERIC MILLER'S MAY 18, 2017 LETTER (EXHIBIT "A") FOR COMMERCIAL SOLID WASTE COLLECTION AND DISPOSAL CONTRACT; A WASTE MANAGEMENT OF FLORIDA AND GREAT WASTE RECYLCLING OF FLORIDA, LLC; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolution was read by Attorney Brown. It was moved by Commissioner Riley, seconded by Vice Mayor Kelley (the vice mayor relinquished the gavel to Commissioner Holmes) to be added to the agenda as item 14-2. There being no further discussion, the motion to amend the agenda to include item 14-2 failed by a 3-1 vote. Commissioner Pigatt Yes Commissioner Riley Yes Commissioner Holmes No Vice Mayor Kelley Yes Mayor Taylor Not Present 14-3: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO SOLICIT QUOTES FROM MIAMI-DADE COUNTY MANAGEMENT CONSULTING SERVICES POOL FOR ACCOUNTING SERVICES NECESSARY TO FINAL THE CITY AUDIT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolution was read by Attorney Brown. It was moved by Commissioner Riley, seconded by Commissioner Pigatt to be added to the agenda as item 14-3. Regular Commission Meeting Minutes—5/24/2017 2 There being no further discussion, the motion to amend the agenda to include item 14-3 passed by a 4-0 vote. Commissioner Pigatt Yes Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 14-4: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE CONTRACT AMENDMENT NUMBER TWO TO THE URBAN QUALIFICATION COOPERATION AGREEMENT WITH MIAMI-DADE COUNTY FOR CONTINUED PARTICIPATION IN MIAMI-DADE COUNTY'S COMMUNITY DEVELOPMENT BLOCK GRANT CDBG HOME INVESTMENT PARTNERSHIP HOME AND EMERGENCY'S SOLUTION GRANT ESG PROGRAM'S ADMINISTERED THROUGH HUD; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolutions were read by title by Attorney Brown. It was moved by Commissioner Riley, seconded by Commissioner Holmes to amend the agenda to include the above resolution as item 14-4. There being no discussion, the motion to amend the agenda to include item 14-4 passed by a 4-0 vote. Commissioner Pigatt Yes Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 7. APPROVAL OF AGENDA: It was moved by Commissioner Riley, seconded by Commissioner Holmes to approve the agenda, consent agenda and pull list. There being no discussion, the motion passed by a 4-0 vote. Commissioner Pigatt Yes Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 8. APPROVAL OF MINUTES: Special Commission Meeting—February 16, 2017 Regular Commission Meeting Minutes—5/24/2017 3 It was moved by Commissioner Riley, seconded by Commissioner Holmes to approve the minutes of the Special Commission Meeting Minutes of February 16, 2017. There being no discussion, the motion passed by a 4-0 vote. Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Pigatt Yes Mayor Taylor Not Present Regular Commission Meeting—February 22, 2017 It was moved by Commissioner Riley, seconded by Commissioner Holmes to approve the minutes of the Regular Commission Meeting Minutes of February 22, 2017. There being no discussion, the motion passed by a 4-0 vote. Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Pigatt Yes Mayor Taylor Not Present 9. DISTRICT ONE/DISTRICT TWO - COUNTY COMMISSIONER REPORT Larry Gardner, Commissioner Barbara Jordan's Office, District I, said that he does not have anything at this time, but will take any issues or concerns from the commission back to Commissioner Jordan. Commissioner Holmes sent his condolences to Commissioner Jordan on the loss of her husband. Cedric Brazle, Commissioner Jean Monestime's Office, District II, said that he does not have anything to report, but will take any issues or concerns back to Commissioner Monestime. 10. PUBLIC PRESENTATION: 11. CITIZENS' INPUT: 12. ACTION ITEMS: 13. CONSENT AGENDA: 1 (13-5). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE BROWN LAW GROUP, LLC, TO REPRESENT THE CITY OF OPA-LOCKA IN GEORGE SUAREZ ET AL VS. CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager Regular Commission Meeting Minutes—5/24/2017 4 2 (13-6). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE BROWN LAW GROUP, LLC, TO IDENTIFY SUITABLE C-COUNSEL TO ASSIST IN DEFENDINGG THE CITY OF OPA-LOCKA IN GEORGE SUAREZ ET AL VS. CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Attorney The above resolutions were read by Attorney Brown. It was moved by Commissioner Holmes, seconded by Commissioner Pigatt to pass the resolutions. The motion passed by a 4-0 vote. Commissioner Pigatt Yes Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 14. NEW ITEMS: 14-3: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO SOLICIT QUOTES FROM MIAMI-DADE COUNTY MANAGEMENT CONSULTING SERVICES POOL FOR ACCOUNTING SERVICES NECESSARY TO FINALIZE THE CITY AUDIT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolution was read by Attorney Brown. Vice Mayor Kelley opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Pigatt for discussion. Commissioner Pigatt asked the manager what the purpose is for hiring an accounting firm to assist the City. City Manager Harrell said that the item is needed to allow the city to procure the services of an accounting firm in order to complete the audits that are still outstanding and for the current year. There being no further discussion, the motion on the resolution passed by a 4-0 vote. Commissioner Pigatt Yes Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present Regular Commission Meeting Minutes—5/24/2017 5 14-4: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE CONTRACT AMENDMENT NUMBER TWO TO THE URBAN QUALIFICATION COOPERATION AGREEMENT WITH MIAMI-DADE COUNTY FOR CONTINUED PARTICIPATION IN MIAMI-DADE COUNTY'S COMMUNITY DEVELOPMENT BLOCK GRANT CDBG HOME INVESTMENT PARTNERSHIP HOME AND EMERGENCY'S SOLUTION GRANT ESG PROGRAM'S ADMINISTERED THROUGH HUD; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolution was read by title by Attorney Brown. Vice Mayor Kelley opened the floor for a public hearing. There being no persons to speak on the public hearing, the public hearing was closed. It was moved by Commissioner Holmes, seconded by Commissioner Riley for discussion. Commissioner Pigatt asked for an explanation on the item since he just received the information and is unable to review it. Finance Director Charmaine Parchment said that in order for the City to qualify for certain funding, there has to be a certain number of population for each City to receive certain funding. This item also has a June 12, 2017 deadline. Commissioner Pigatt said that inside the document it states that this item automatically renews itself. Why does it have to come before the commission for approval? City Manager Harrell said that it is just a technicality. Vice Mayor Kelley said that in the future the grant writer should be answering these questions and not the finance director. There being no discussion, the motion on the resolution passed by a 4-0 vote. Commissioner Riley Yes Commissioner Pigatt Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present 15. PLANNING & ZONING: A. HEARINGS: B. APPEALS: 16. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING ORDINANCE(S): Regular Commission Meeting Minutes—5/24/2017 6 B. SECOND READING ORDINANCE(S)/PUBLIC HEARING: C. RESOLUTIONS: 17. CITY MANAGER'S REPORT: City Manager Harrell addressed the sinkhole near Sherbondy Village and said that the City is working with a contractor to resolve the situation. The easement on Cairo Lane is also being handled. A payment came in for the old city hall so that renovations can continue; the City is waiting for approval from the oversight board in order to move forward. Most, if not all of the grants in the City have been noncompliant. The City is working to clear up all of the issues surrounding that. This is the reason the finance director is speaking on behalf of the grant item. The water bills are still being monitored. Residents have been informed to pay only the current bills and the City does not know how it will handle the past due amounts as accurate billing is still questionable. There is still no franchise agreement in place and there will need to be a budget amendment to reflect this. The City is working on the budget amendment and the budget for the new fiscal year at the same time and it is not on a regular schedule. Commissioner Holmes announced the passing of Mr. David Grant who owned Kut Above Barber Shop on Fisherman Street. There will be a memorial held on this coming Friday at 4:00 p.m. Commissioner Pigatt said that the memorial will be held at Universal Truth Center off of 37th Avenue and 209th Street. He said that he is concerned about the lack of communication from the oversight board and the City being put on hold as a result. He asked the manager if a report can be put together and sent to the board so that the City can receive a response. Since Ms. Miguel resigned, the City has not been receiving any technical support from the board. City Attorney Brown said that the matter has already been addressed and staff is in the process of drafting letter to the board to provide a response on the current matters at hand. A resolution will be brought at the next commission to reflect what Commissioner is speaking on; the matter is being addressed. 18. OFFICIAL BOARD REPORTS: City Clerk Flores announced that the Planning and Community Development Department has requested that the commission make reappointments to the newly merged Planning and Zoning Board and the Historic Environmental Preservation Boards. Commissioner Riley made a motion to reappoint the current members of the Planning and Zoning Board; it was seconded by Commissioner Pigatt who appointed Dawn Mangham. There being no further discussion, the motion passed by a 4-0 vote. Commissioner Pigatt Yes Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Mayor Taylor Not Present Regular Commission Meeting Minutes—5/24/2017 7 19. MAYOR/COMMISSION REPORT: Commissioner Pigatt said that during the last meeting, there were some concerns from certain commissioners about the agenda briefing meetings and his interns. He said that since the full commission was not in attendance, he will wait to address the agenda briefings, but he introduced his two (2) interns to the commission. Commissioner Riley asked Vice Mayor Kelley to announce an evidentiary hearing to address the e-mail that was sent to the commission. This will be a special meeting and the clerk can send out subpoenas and he can call witnesses to testify if need be. Vice Mayor Kelley asked the attorney if this can be done. City Attorney Brown said that he would have to research this because he has never heard of this type of request before. Commissioner Riley said that he does not have a problem with the attorney researching this request for a special meeting. Commissioner Pigatt said that he is concerned with the nature of this complaint regarding the Chief of Police. Commissioner Holmes made a point of order and asked that the complaint go to the attorney before having a discussion at this time. Commissioner Riley said that is why he requested the hearing. Vice Mayor Kelley ruled on the point of order. Commissioner Pigatt said that he will not go into the details of the e-mail, but encouraged all employees to complain against people who overstep their boundaries and involve themselves in day to day operations. Commissioner Riley said that is why he requested the hearing so that proof can be provided regarding the complaint in question, he did not want to discuss it at this time. 20. OFFICIAL BOARD APPOINTMENTS: 21. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Commissioner Riley, seconded by Commissioner Pigatt to adjourn the meeting at 9:31 p.m. / — I AYOR ATTEST: Regular Commission Meeting Minutes—5/24/2017 8 CITY CLERK Regular Commission Meeting Minutes—5/24/2017 9