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Home My Public Portal Aboutr 15-026Pallutiou of 14e Poralzo4 of &r#erd �q_ 51 No. 15 -26 Date of Adoption Jm y 29 + 2015 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T &M ASSOCIATES — MINUE STREET & INDUSTRIAL ROAD L IPROVENIENTS PROJECT CONTRACT ADMINISTRATION & INSPECTION SERVICES WHEREAS, the Borough of Carteret is in need of contract administration and inspection services in regard to the Minue Street and Industrial Road Improvements Project; and WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise for said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $48,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: L That the proposal from T &M Associates for contract administration and inspection Services related to the Minue Street and.Industrial Road Improvements Project at a total cost not to exceed $48,000.00 at the rate set forth in T &M's existing contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to 40A:11- 5(I)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 4. That a copy of this resolution be forwarded to the Borough's Purchasing Department and T &M Associates. Adopted this 29 day of Jaraiary, 2015 and certified as a true copy of the original on Jaraary 30, 2015. RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO MV I A.B. X MIM X DTAZ X X X X 4t X - Indicate Vote AB-Absent NV . Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council ,Tare -aty 29,. 2015 CLE 1 Mayor Daniel Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, New Jersey 07008 Re: Minue Street & Industrial Road Improvements Contract Administration & Inspection Services Dear Mayor Reiman: As requested, we are providing herein a summary of the Minue Street & Industrial Road Improvements construction phase scope of services and fee estimate for the project. Scope of Improvements The Minue Street & Industrial Road Improvements consists of improvements to within the following limits: Mill and Overlay • Minue Street — Self Boulevard to Pendro Avenue / (3,850 LF) e Industrial Road — Roosevelt Avenue to Bristol Station Court / (2,150 LF) The improvements on each of the roads include limited base repair and underdrain installation along with the milling and overlay of the roadways. The estimated construction cost for the Minue Street & Industrial Road Improvements is $48,600.00 . based on the recent low bid received from Lucas Brothers, Inc. Upon authorization from the Borough, we are prepared to proceed with the construction phase work for the Minue Street & Industrial Road improvements, as described below. CART -02031 December 17, 2014 Page 2 Le: Alayor Daniel Reiman Borough of Carteret Re: Minue Street & Industrial Road Improvements Professional Services Scope of Services Based on the above scope of work, we will provide the following contract administration and inspection phase services for the project. The construction inspection effort will be accomplished in three phases — Pre - Construction, Construction and Post Construction. Pre- Construction Phase T &M will request the contractor prepare and submit its proposed baseline project schedule. Included in the project schedule will be the contractor's submittal schedule outlining the submission of shop drawings and submittal documents. Upon receipt of contract documents and prior to the start of any site activity, we will conduct a pre - construction meeting. All participants of the project team will be invited to this kick -off meeting — Borough personnel involved in day -to -day operations that interface with the work; contractor; utility reps, as required, and our construction team. At this meeting, among other topics, there will be an exchange of requirements, needs and protocols necessary for the project. A police representative will be invited; and a procedure for notifying local residents will be determined. Construction Our construction team, under my overall guidance, consists of individuals each with a specific role and responsibility in carrying out the construction management plan. The Project Manager (PM) has day -to -day responsibility for contract administration. He and his inspection team will monitor performance with the baseline schedule and contracted costs. The team will perform the required inspection and conduct bi- weekly job meetings as necessary to discuss performance to -date, any design and contract issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes of all meetings. Our staff will provide part -time construction coverage Monday through Friday. As necessitated by the contractor's work schedule, on -site inspection will be provided, as required, beyond an eight - hour workday and Saturdays. In the field, our staff will oversee the construction activity including performing and documenting inspections to determine if the work is done in general conformance with the contract plans and specifications. We will notify the contractor in writing of any unacceptable work or material, track the deficient condition and inspect the work until it is corrected. CART -02031 December 17, 2014 Page 3 Le: Mayor Daniel Reiman Borough of Carteret Re: Minue Street & Industrial Road Improvements Professional Services We will address surrounding property and general public concerns that may arise during the construction phase. We will work closely with the neighboring property owners to achieve timely and efficient completion of the work with minimal disruption and inconvenience to the residents, while maintaining a safe work zone. Monthly contractor payment requisitions will be processed by our office. Pay items will be checked for accuracy with field measurements taken during the month. Post - Construction During this phase, we will perform a final inspection of work with involvement from the Borough as desired, issue a punchlist to the contractor, as necessary, and expedite corrections. Particular attention will be given to the restoration of adjacent property. We will manage the contract closeout process, including execution of any affidavits, release of liens, production of maintenance bond, warranties /guarantees, operations and maintenance manuals and other technical data, as required; and prepare paperwork and documentation needed for project closeout. Summary of Fees and Schedule Our estimated fee for the scope of services listed above is a not to exceed fee of $48,600.00. Any independent testing laboratory costs (i.e., cost of pavement cores) will be billed directly to the Borough and are not included in the below fees. Upon authorization, we will initiate the construction phase services for this program immediately. It is expected that Lucas Brothers, Inc. will be initiating work on the project on or about 4/15/2015, weather permitting. CART -02031 December 17, 2014 Page 4 Le: Mayor Daniel Reiman Borough of Carteret Re: Minue Street & Industrial Road Improvements Professional Services If you have any questions concerning the information provided herein or require additional information, please call. Very truly yours, T &M ASSOCIATES DONALD J. NORBUT, P.E., P.P., C.M.E. ASSOCIATE DJN:sp cc: Patrick DeBlasio, Chief Financial Officer John DuPont, Director of Engineering Kathleen M. Barney, Clerk K: \CAR1102031\ Correspondence VlvfayorReimmi_DJN_Year 2015 Road Program CAM Proposal.doc CART -02031 December 17, 2014 Page 5 Le: Mayor Daniel Reiman Borough of Carteret Re: Minue Street & Industrial Road Improvements Professional Services bcc: DJN, SL, WLC � = ji iT C T EL (732) 541- a"100' 07; icS OF _ 1 .7 Hi. °_EN dL FAX (732) 541 -3925 2AF -143 -Y AMGcMc F1Uni CIaAL CLE , 61 Coon:E AVENUE CA!.TERET, ! ( W JERSE'y 07005 Date: Mary 2 2014 6 TO: Patrick J, De3(asia, Treas u re, Borough cr Ca, — ieret , P.EO UF.S FFOP C4.P T.> "_ICAT_rPN OF A VA. LAEBLE t Th\DS: For: 'I8M Assoicated, Re: FYgineaug Savices,'Re: Mime Street & h s trial Road bprcverents Project. Contract Achdnistrat., & "LOJ Ctl.on ServIcas. 1ta�e orAc' coup A!SOUNT TO EE E2dCUIMt ERE.D; - %t to Dzeed $48,000.00 at a rate'set forth in RM's existirg con rac . KA E 1 tEEty hi 7 ZNti �Iunicipalf Clerk CERTi h1CAiZON OF A V_a i i. 3 i I i —� OF H'Uji� DI S I, Treasurer Of the Borough of Ca -_eret do' hereby cerd> d7zt T here ar e s --- budget.to_eaabte he Mu icio I Coe — -cient g 'nds ar! o iu_ttuu: n a nc1"l%O eU ChO CLe dnz encnng LZTO c CO niCaci be[V/ ii c' . -- nd. h of Ca_rtcrct The tunds available ix L`is c ont ract are' n the BudJet L'i ]e 2ccount OI �t� SUD- o�_y/_ G� is the amount ors /I k 5 By Chis cerLScacon, I have hereby encumbered the above vaned acc uni r L"! .2 a -mount of he con CF act. PATR_i <I. Dc3 !,Sip Treasurer AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: Ma 1, 2015 Notary Public of New Jersey LINDA A. RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2 2016 Sworn and subscribed before me this _� day of M K athleen M. Barney, MMC Municipal Clerk I Process as authorized So: T &M i R . es.:. l nc eel I g, Re: 'eel & ndustrial Rgad tents 1.s t Contract 'anon a & Inipection ". n: 415 -26 to Exceed $48,000.00 e set forth in T &M's . ontracl J M. BARNEY, MMC Clerk..! .... 101, action is (appproved : as an award <of Protesslonal 5ervlces.. Contract pursuant to BOROUGH OF CARTERET 100 COOKE AVENUE CARTERET, NEW THIS AGREEMENT: made this 29 of January 2015 By and between: T &M Associates 1373 Broad Street, Suite 306 Clifton, NJ 07012 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008 As per Resolution Number 15 -26, THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE FOR CONTRACT ADMINISTRATION AND INSPECTION SRVICES IN REGARD TO THE MINUE STREET & INDUSTRIAL AVE., ROAD IMPROVEMENT. 2013 NJ DOT CONTRACT NOT TO EXCEED $18,500.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate offices and their corporate seals to be hereto affixes, the day and year written above. WITNESSED BY: For the C r or BY: Municipal aerK BOROUGH OF CARTERET 100 COOKE AVENUE CARTE RET, NEW JERSEY 07008 THIS AGREEMENT: made this 29 of January 2015 By and between: T &M Associates 1373 Broad Street, Suite 306 Clifton, NJ 07012 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008 As per Resolution Number 15 -26. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE FOR CONTRACT ADMINISTRATION AND INSPECTION SRVICES IN REGARD TO THE MINUE STREET & INDUSTRIAL AVE., ROAD IMPROVEMENT. 2014 NJ DOT CONTRACT NOT TO EXCEED $29,500.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate offices and their corporate seals to be hereto affixes, the day and year written above. WITNESSED BY: For the Co oration: BY: TITLE: BOROUGH.OF - C "ERE? BY• � '� Daly 03. Reiman Mayor Kathleen M. Barney Municipal Clerk