HomeMy Public PortalAboutAddendum No. 2 to Contract No. 98-2018 - Donohue Engineering - Project DesignADDENDUM NO.2 to CONTRACT NO.98-2018,
as Amended by Addendum No. 1 to Contract No. 98-2018
THIS ADDENDUM, Addendum No. 2 to Contract No. 98-2018, is made and entered into
this 13_ day of 0 OfV be r , 2020, by and between Richmond, Indiana, a municipal
corporation acting by and through its Board of Sanitary Commissioners of the Richmond Sanitary
District, with its office at 50 North 5th Street, Richmond, Indiana, 47374 (hereinafter referred to as
"City"), and Donahue & Associates, Inc., 101 W. Ohio Street„ Suite 820, Indianapolis, Indiana
46204 (hereinafter referred to as "Contractor").
WHEREAS, City and Contractor entered into Contract No. 98-2018 on June 12, 2018, in which
the Contractor was to provide City, in an amount not to exceed Nine Hundred Fifty -
Five Thousand Six Hundred Dollars and No Cents ( $955,600.00), its professional
engineering services to design WWTP Phase 1 Improvements, perform biding services
for the Phase 1 Improvements, and to complete the Preliminary Engineering Report
("PER") as prescribed by the Indiana Finance Authority ("IFA") for funding by a State
Revolving Fund ("SRF") loan, which was attached as Exhibit "A" to Contract No. 98-
2018; and
WHEREAS, Said Contract No. 98-2018 was modified on September 13, 2019, in which the
Contractor was to provide to City construction engineering services related to the
WWTP Improvements project as described in in the document from Contractor,
which document from Contractor is attached hereto and incorporated herein as
Exhibit `B", consisting of nine (9) pages. Said Exhibit `B" describes the additional
scope of its services and its fee proposal for such services, all of which is set forth in
Exhibit A" and shall be for an amount not to exceed an additional Seven Hundred
Forty -Seven Thousand Seven Hundred Dollars ($747,700.00), for a total amount due
Contractor from City not to exceed One Million Seven Hundred Three Thousand and
Three Hundred Dollars and No Cents ($1,703,300.00), as amended in Addendum No.
1 to Contract No. 98-2018;
WHEREAS, City and Contractor agree to amend Contract No. 98-2018, as amended in Addendum
No. 1 to Contract No. 98-2018, to provide services related to additional SCADA,
PLC and sludge pump engineering design services related to the Wastewater
Treatment Plant (WWTP) Improvements project as described in the scope and fee
proposal, which is attached hereto and incorporated into this Agreement as Exhibit
"C". The cost of the for additional services as set forth in the above "WHEREAS",
with all other terms and covenants of Contract No. 98-2018, as amended in
Addendum No. 1 to Contract 98-2018, remaining intact and unchanged, except that
there would be additional costs and expenses incurred by Contractor in an amount not
to exceed Fifty -Two Thousand Seven One Hundred Dollars and No Cents
($52,100.00) for the additional services and expenses sought in this Addendum No. 2
to Contract No. 98-2018, as amended in Addendum No. 1-2018, for a total amount
due Contractor from City not to exceed One Million, Seven Hundred Fifty -Five
Thousand Four Hundred Dollars and No Cents ($1,755,400.00).
Addendum No. 2 to Contract No. 98-2018
z
Page 2 of Addendum No. 2 to Contract No. 98-2018, as amended in Addendum No. 1
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained,
including the above stated recitals, City and Contractor agree as follows:
1. The City and Contractor executed and entered into Contract No. 98-2018, on June
12,2018, as amended in Addendum No. 1 to Contract No. 98-2018. Pursuant to
Contract No. 98-2018, Section XI. Miscellaneous, Contract No. 98-2018 may be
altered or amended in whole or in part at any time by filing with the Agreement a
written instrument setting forth such changes and signed by both parties.
Contractor, as set forth in Exhibit "C" to this Amendment No. 2 to Contract No. 98-
2018, as amended in Addendum No. 1 to Contract No. 98-2018, shall provide City
services related to additional SCADA, PLC and sludge pump engineering design
services related to the WWTP Improvements project, all as set forth and described in
Exhibit "C" to this Amendment No. 2 to Contract No. 98-2018, as amended in
Addendum No. 1 to Contract No. 98-2018.
a. Contractor's additional costs and expenses for the services provided as set forth
Exhibit "C" in this Addendum No. 2 to Contract No. 98-2018, as amended in
Addendum No. 1 to Contract No. 98-2018, shall not exceed Fifty -Two Thousand
One Hundred Dollars and No Cents ($52,100.00), for a total amount not to
exceed One Million Seven Hundred Fifty -Five Thousand Four Hundred Dollars
and No Cents ($1,755,400.00) for Contract No. 98-2018, as amended in
Addendum No. 1 to Contract No. 98-2018, and this Addendum No. 2 to Contract
No. 98-2018. All funds for the services in Addendum No. 2 are from the
Richmond Sanitary District, with no funds from the Storm Water Department.
Both City and Contractor acknowledge and agree that, other than what is set forth
above in paragraph number 2, the remainder of the terms, conditions and covenants in
Contract No. 98-2018, as amended in Addendum No. 1 to Contract No. 98-2018,
shall remain intact and unchanged and shall continue to be in full force and effect.
Both parties agree that any person executing this Addendum No. 2 to Contract No.
98-2018, as amended in Addendum No. 1 to Contract No. 1-2018, in a representative
capacity warrants that he or she has been duly authorized in writing by his or her
principal to execute this Addendum and such authorization has not been rescinded or
revoked.
'k;*
Page 3 of Addendum No. 2 to Contract No. 9872018, as amended in Addendum No. 1
1N WITNESS WHEREOF, this Addendum
No. 2 to Contract -No.:,98-2018, as amended in
A endum No. 1 to Contract No. 98-2018,: is executed and approved by the undersigned representatives
of the City and Contractor this 1 day of [�'
}� �t;i�' : ; 2020, althougli signatures may be
affixed on different dates.
"CITY"
"CONTRACTOR"
THE CITY OF RICHMOND,
DONOHUE & ASSOCIATES, INC.
INDIANA by and through its
:Board of Sanitary Commissioners
r Jar ..,—._�..
By [.
By: .
Sue Miller; President
Steven P. Gress, PE
Printed:
B:. - -
Vice President
Title: _.
alcshi Vic :_ •. ,
-
By
12-14-2020
Date:
ns Member
` ;.
APPROVE
id Sow or
City: of Rich ond, Indiana
Date: 23' "Le2o
k
EXHIBIT A
PART
PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING
A. PROJECT DESCRIPTION
Professional engineering services to design Richmond Wastewater Treatment Plant (WWTP) Phase 1
Improvements, perform bidding services for the Phase 1 Improvements, and to complete the
Preliminary Engineering Report (PER) as prescribed by the Indiana Finance Authority (IFA) for funding
by a State Revolving Fund (SRF) loan. The PER will be completed from the WWTPSecondary Treatment
Systems Evaluation and Facility Plan developed by Donohue under a prior agreement and consisting
of complete PER Chapters 1, 2, 3, 4, and 6 plus a partial Chapter 5 which only addresses flood
elevations in the facility plan. A description of the proposed WWTP Phase 1 Improvements is as
follows:
1. Primary Clarifier Pump Replacement
a. Replace four (4) existing circular primary clarifier influent pumps with four new pumps
rated for a firm capacity of 27 MGD and add variable frequency drives (VFDs) for the
pumps.
b. Primary clarifier pump replacement and VFD addition will be an alternate bid item.
c. Verify the Primary Pump Building is compliant with NFPA 820. If it is determined that the
existing building and/or ventilation system are not compliant with current NFPA 820
standards, then Engineer will recommend improvements. Design of any improvements
determined to be needed for NFPA 820 compliance are not included in this scope of
services.
2. Primary Clarifier Drains and Sampling Improvement
a. Include installation of valves and/or piping to allow for only primary sludge routing to the
existing sludge mix tank while completely draining the circular primary clarifiers to the
aeration tanks rather than the sludge mix tank.
b. Relocate the primary effluent sampling location to the new aeration tank flow split
structure upstream of the RAS feed point.
c. Add a flowmeter on the combined primary sludge line to the sludge mix tank.
3. New Aeration Tank Flow Split Structure with Valves
a. Install new aeration tank flow split structure to combine circular primary clarifier effluent,
rectangular primary clarifier effluent, return activated sludge (RAS), supernatant, and
circular primary clarifier drain flows and to split the flow into nine (9) pipes to each of the
nine aeration tanks.
b. Install flow meters and downstream flow control valves on each pipe to modulate and
maintain a near equal flow split to the nine aeration tanks.
4. Aeration Tank Improvements
EXHIBIT A to Addendum No 1
Page 1 of 13
a. Convert existing aeration tanks to an anaerobic / aerobic configuration. Install FRP baffle
walls in the first pass (A -Pass) of each of the nine 3-pass aeration tanks to create an
upstream anoxic/anaerobic zone and downstream aerobic zone. Install mixers in each
anoxic/anaerobic zone. Anoxic/anaerobic zone sizing will be refined by design phase
BioWin process modeling and will not exceed 2/3 of the A -pass volume based on process
modeling performed during WWTP Secondary Treatment Systems Evaluation and Facility
Plan development.
b. Replace existing coarse bubble air diffusers with fine bubble membrane diffusers in the
aerobic zones. Design may include provisions for future installation of diffusers in the
possible second anoxic/anaerobic zones such that they could be converted to swing zones
by adding diffusers in a future project.
c. Rehabilitation of aeration tanks including precast walkway replacement in the A -passes
with new metal grating, rehabilitation of concrete construction joint in the C-pass
between Aeration Tanks 7 and 8 by epoxy injection of cracks and partial depth concrete
rehabilitation, replacement of existing effluent boxes with a new baffle and weir system
of stainless steel or fiberglass, and repair of handrail and handrail connections to existing
deteriorated concrete. The rehabilitation of the aeration tanks is intended to be as
described for the F-1 Priority items in the Grating and Railing Plant -Wide Assessment
previously developed by Donohue under a separate Contract.
d. Replacement of manually operated gates between passes in all nine (9) aeration tanks.
5. Aeration Blowers
a. Replacement of two existing 800-HP blowers with two new approximate 300-HP single
core turbo blowers or two new approximate 350-HP single stage integrally geared
centrifugal blowers. Existing 500-HP multi -stage centrifugal blower is to remain for
redundancy.
b. Evaluatethe installation of single stage integrally geared centrifugal blowers orsingle core
turbo blowers with either air foil/bump bearings or magnetic bearings.
c. Provide a new control system and modifications for 480-V power requirements of the
new blowers.
d. Blower Building ventilation improvements to the extent needed for the new blowers and
remaining existing blower.
6. Final Clarifier Flow Split Structure Improvements
a. Addition of electric actuators and level position indicators on four (4) existing 8' wide by
3' manually operated weir gates controlling flow to each final clarifier. Addition of a water
level sensor in the final clarifier flow split structure.
b. New control system to automatically adjust gates based on flow split structure water level
to maintain a near equal water level over each weir gate.
7. Final Clarifier Improvements
a. Replace existing pipe organ sludge collection mechanisms in all four final clarifiers with
new single suction header, rapid sludge removal mechanisms.
EXHIBIT A to Addendum No 1
Page 2 of 13
b. Replace existing in -board, two-sided weir, effluent troughs with new concrete in -board
effluent troughs mounted on the walls of the four clarifiers.
c. Replace scum baffles and weirs with new fiberglass baffles and weirs.
d. Install current density baffles in the four clarifiers.
e. Rehabilitation of final clarifiers including new perimeter handrail systems, miscellaneous
concrete rehabilitation around existing handrail mounts, and modifications to platform
grating to adequately secure the existing grating panels.
8. RAS Flow Meter and Flow Control Valve Improvements
a. Replace four sets of existing 14" flow meters, 14" flow control plug valves and 16"
isolation valves with new 16" flow meters, flow control plug valves, isolation valves, and
associated piping in the Sludge Pump and Metering Building.
b. Modify elevation of the existing downstream RAS flow control weir plate and weir wall as
required to ensure full pipe flow through the new larger magnetic flow meters while
maximizing available differential, driving force, head from the existing final clarifiers.
c. RAS flow meter and flow control valve improvements will be an alternate bid item.
d. Engineer will evaluate the Sludge Pump and Metering Building to determine
improvements needed for compliance with NFPA 820. If Building is currently classified as
Class 1, Division 2 under NFPA 820 only due to insufficient ventilation, then Engineer will
design needed ventilation system improvements. Design of improvements needed to
improve the Sludge Pump and Metering Building's ventilation rate to 6 air changes per
hour are included in this scope of services.
9. Rectangular Primary Clarifier Grating and Handrail Improvements
a. Repair railing bar connections that have broken or completely separated in several
locations around the rectangular primary clarifiers as identified in the Grating and Railing
Plant -Wide Assessment previously developed by Donohue under a separate Contract.
b. Replace existing corroded grating with new aluminum grating in various isolated areas
around the rectangular primary clarifiers as identified in the Grating and Railing Plant -
Wide Assessment.
c. Repair aluminum walkways over the south end of the rectangular primary clarifiers.
Repair is intended to include installation of grating retainer clips and removal and
replacement of isolated grating panels that had previously been replaced in an incorrect
orientation as identified in the Grating and Railing Plant -Wide Assessment.
10. SCADA System Upgrades
a. Replace existing Bristol DPC-3300 or GE 90/30 process control hardware and associated
input / output (1/0) modules with new Emerson Control Wave, Control Wave Micro
programmable logic controllers (PLCs) and ethernet based remote 1/0 in each of the
below listed locations.
1) Old Lab Building (serving the seven rectangular primary clarifiers)
2) Filter Building (2 units)
EXHIBIT A to Addendum No 1
Page 3 of 13
3) Intermediate Pump Building (2 units, one serving the centrally located HMI
computer system and one controlling the ICE/RAS pumps)
c. Install new Control Wave Micro PLC with limited 1/0 in the Existing Blower Building
associated with the Blower Building process improvements.
d. Modifications to utilize the existing fiber optic cable infrastructure throughout the WWTP
to serve the plant communication needs of the new processors.
e. Similar PLC upgrades in the Primary Pump Building, Primary Clarifier Control Building No.
1, and Primary Clarifier Control Building No. 2 (serving the circular primary clarifiers and
associated primary clarifier influent pumps) are not included in the project scope of
services and are intended to be performed by others under separate contract with
Richmond Sanitary District priorto the Phase 1 Improvements Project construction phase.
B. SCOPE OF SERVICES
Services to be provided by the Engineer for this Project under this Agreement are as follows:
1. Project Development and Management
a. Assign Steve Gress as the Project Manager who will coordinate project activities and
will be the principal liaison between the District and Engineer.
b. Prepare a project work plan containing the project background, project goals and
objectives, task based project scope, project schedule, listing and schedule of
deliverables.
c. Conduct a project kick-off meeting with the District's representatives to review
project goals and objectives and to review the proposed project schedule.
d. Provide monthly progress reports to the District to document services performed and
schedule status. This is typically performed as part of the monthly project invoicing
routine.
2. Richmond WWTP Phase 1 Design Services
a. Process Design and Layout Phase
1) Review applicable available studies, reports, facility discharge flow
charts, drawings, design summaries, and other existing facility
information regarding the District's existing facilities.
2) Perform preliminary equipment selection based on preferences of
District's staff and Engineer recommendations. For the single core turbo
blowers, evaluate blowers with high speed air foil/bump bearings versus
magnetic bearings.
3) Prepare unit process design calculations for an 18 mgd design average
flow capacity and a 36 mgd peak flow capacity.
EXHIBIT A to Addendum No 1
Page 4 of 13
4) Perform hydraulic evaluation of treatment plant from primary clarifier
weirs through final clarifier weirs for unit process improvements and to
determine hydraulic bottlenecks and recommended hydraulic
improvements to achieve 36 mgd peak flow rate through the treatment
plant as currently rated for peak flow.
5) Determine sizing requirements for the unit process improvements and
the new anaerobic/aerobic (A/0) configuration system components.
6) Contract for topographic site survey services as needed to design the
project.
7) Contract as needed for geotechnical engineering services for subsurface
geotechnical exploration at the new aeration tank flow splitter structure
location to determine the likely subsurface foundation conditions to aid
in the structural design of the proposed structure.
8) Prepare flow sheets for the proposed improvements and conduct an
internal flow sheet review meeting. Develop operation and control
strategies for primary clarifier pumps and VFDs, aeration tank influent
flow splitter, anoxic/anaerobic zones, automatic DO control in aeration
tanks, turbo blowers, final clarifier influent flow splitter, new final clarifier
mechanisms, and RAS flow meters and flow control valves.
9) Prepare preliminary process and instrumentation diagrams (P&IDs) after
the flow sheet meeting.
10) Develop new process motor list and other electrical loads.
11) Identify major utilities and their approximate locations within the project
site limits.
12) Utilizing available facility drawings and mapping, field visit observations,
and discussions with the District, prepare preliminary layout drawings for
project facilities and conduct an internal preliminary layout review
meeting.
13) Prepare a process design and layout phase submittal consisting of written
descriptions of the project indicating the proposed facilities along with
the basis for selection, the final design criteria, a summary of preliminary
hydraulic design calculations, a listing of any potential conflicts including
environmental impacts and recommended solutions, any special
construction requirements/procedures that may be known at the
preliminary design stage, and the process design and layout phase
drawings.
14) Prepare a preliminary opinion of the probable construction cost based on
the preliminary layout drawings.
15) Perform an internal quality review of the preliminary layout drawings,
project design description, and preliminary opinion of the probable
construction cost.
16) Submit up to eight (8) printed sets (half size drawings) and/or a PDF copy
of the process design and layout phase submittal to the Districtfor review
and comment.
17) Conduct a process design and layout review workshop with the District's
representatives to get their review comments and input on any necessary
changes for the project design. Prepare workshop notes documenting
proposed changes to the process design and layout phase completion
EXHIBIT A to Addendum No 1
Page 5 of 13
documents and incorporate comments and any necessary changes into
the design.
b. Final Layout Phase
1) Complete hydraulic, structural, and other computations to define final
size and location of new structures and existing structure modifications.
2) Develop final layout drawings, with designer notes forfinal layout review
and approval.
3) Perform internal MID critique and final layout meetings. Revise P&IDs
and final layout drawings after these meetings.
4) Prepare an index of proposed specifications for the final layout submittal.
5) Update the opinion of the probable construction cost based on the
completed final layout design documents.
6) Perform an internal quality review of the final layout drawings, index of
proposed specifications, and updated opinion of the probable
construction cost.
7) Submit for review and comment by the District up to eight (8) printed sets
and/or a PDF copy of the final layout drawings (half size), specifications
index, the final design criteria, a summary of final hydraulic design
calculations, any special construction requirements/procedures that may
be known at the final layout design phase, a listing of permits required
for construction approval, and the updated opinion of the probable
construction cost.
8) Conduct a final layout review workshop with the District to get the
District's review comments and input on any necessary changes for the
project design including design changes to reduce the construction cost.
Prepare workshop notes documenting proposed changes to the final
layout design completion documents and incorporate comments and any
necessary changes into the design.
C. Final Design Construction Drawings Phase
1) After incorporation of the final layout workshop review comments and
requested changes, prepare and distribute base sheet drawings to design
disciplines in order to develop construction drawings for one prime
contractor. Drawings will be developed using the Engineer's CADD
standards.
2) Finalize MID drawings.
3) Prepare construction specifications utilizing the Engineer's master
specifications.
a) Front end bidding and contract documents will be prepared using
applicable Engineers Joint Contract Documents Committee
(EJCDC) documents for Division 0.
b) Technical specifications will be prepared using the Construction
Specifications Institute (CSI) 3-part format for 16 Divisions.
4) Conduct an internal meeting to coordinate location and specifications of
wired components.
EXHIBIT A to Addendum No 1
Page 6 of 13
5) Perform an internal designer review of the prepared final design
construction drawings and specifications and then incorporate review
comments.
6) The opinion of the probable construction cost will be updated based on
the prepared final design construction drawings and specifications after
designer review comments are incorporated. Also, revise the opinion of
probable construction cost if necessary after the quality review
comments are incorporated.
7) Perform an internal quality review of the final construction drawings and
specifications after designer review comments are incorporated.
Incorporate quality review comments.
8) After incorporation of quality review comments, submit up to eight (8)
printed sets and/or a PDF copy of the final design construction drawings
(half size), specifications, and updated opinion of the probable
construction cost to the District for review and comment.
9) Conduct a final construction drawings and specifications review
workshop with the District's representatives to get their review
comments and input on any necessary changes for the project design.
Prepare workshop notes documenting proposed changes to the final
construction drawings and specifications.
10) Prepare and assist the District in submitting applications after
incorporating the final design construction drawings and specifications
workshop review comments into the final design documents to file for
permits from or approvals of governmental authorities having jurisdiction
to review or approve the final design of the project. Provide technical
input and assist the District in consultations with appropriate authorities
as required to. secure permits or approvals from the governmental
authorities. The District shall pay the cost for submitting all regulatory
agency permit applications.
11) Incorporate review comments received from the District and from the
government agencies to which construction permit applications were
submitted to finalize the drawings and specifications for bidding.
Drawings for bidding purposes will be reproduced at half size unless
electronically distributed. The final documents will be signed and sealed
by registered professional engineers in the State of Indiana. The drawings
and specifications will be prepared for the designed improvements to be
bid as one project.
3. Phase 1 Bid Phase Engineering Services
a. Prepare a Notice to Bidders and submit it to the District to publish twice in a local
newspaper. The cost of publication will be paid by the District.
b. A website-based document distribution service will be utilized to distribute bidding
documents and addendums in digital format. This website service will be utilized to post
the notice to bidders and the bid amounts for the received bids. Provide up to five (5)
printed sets and a PDF electronic copy of the final design construction drawings (half-size
EXHIBIT A to Addendum No 1
Page 7 of 13
or full-size) and the Project Manual to the District for display to potential bidders (two
copies) and for the District's reference (up to three copies).
c. Conduct a pre -bid conference to describe project work and answer prospective bidder
questions. Prepare and issue meeting minutes.
d. Prepare addenda as appropriate to interpret, clarify or expand the bidding documents
and issue the addenda to prospective bidders.
e. Consult with District concerning the acceptability of substitute materials and equipment
proposed by contractors when substitution priorto the award of a contract is allowed.
f. Assist District in the bid opening, prepare a bid tabulation analysis of bids, prepare
recommendations for contract award, prepare a contract award resolution, and submit
to the District for adoption of the contract award resolution or rejection of all bids.
g. If the District adopts the contract award resolution, prepare and assist the District in
submitting post bid documentation to the Indiana SRF in order to get approval from SRF
for the District to award a construction contract. If the District desires to obtain a GPR
Sustainability Incentive under the SRF Program, then prepare for submittal with the post
bid documentation, a GPR Final Bid Summary.
h. Assist the District to provide information requested by the Indiana SRF, financial
consultant, and bond counsel in order to close on the SRF loan.
i. After SRF approves the post bid documentation and authorizes award of a construction
contract, then prepare a notice of award to be sent to the selected construction
contractor along the construction contract. Assist the District in preparing construction
contract, and advise the District on the acceptability of subcontractors and material
suppliers proposed by the contractor for this project.
4. Preliminary Engineering Report Completion Based On Previously Developed WWTP Secondary
Treatment Systems Evaluation and Facility Plan
a. The PER report is to be prepared in the format prescribed by the Indiana Finance
Authority (IFA) for funding by a SRF loan.
b. Complete PER Chapter 5 -Evaluation of Environmental Impact
1) Engineer will identify the potential negative impacts of the project on the
environment and the mitigation measures that may be needed. Prepare
required environmental graphics as identified by Indiana SRF in its guidance
documents for PER preparation.
2) Environmental concerns include farmland, soils/geology, air quality, noise,
groundwater, drinking water, floodplains, wetlands, surface waters, endangered
plants and animals, historic or archeological sites, recreational spaces,
landmarks, construction impacts, and other indirect impacts.
EXHIBIT A to Addendum No 1
Page 8 of 13
3) Engineer will rely generally upon readily available information, and no additional
studies or subconsultant services are included in this PER scope of services.
4) Engineer will draft the fifth chapter of the PER summarizing the findings of the
environmental evaluation.
c. Prepare PER Chapter 7 - Legal, Financial, and Managerial Capabilities
1) Prepare the Authorized Representative Resolution and PER Acceptance
Resolution, and submit to the Sanitary Board President for adoption; and then
include both Resolutions in the PER.
2) Prepare and include the completed SRF Project Cost/Financing Information
form.
3) Include Letters of Intent as applicable to significant flow/wasteload contributors
and any applicable contract operator, such as but not limited to, sludge disposal
contractor.
4) Include Inter -local Government Agreements, and/or Contracts or intent to
obtain either.
5) Address the status of the required Asset Management Program for the
wastewater utility, and if an Asset Management Program does not already exist,
indicate the schedule for preparing it.
6) Engineer will draft the seventh chapter of the PER summarizing the above
required information.
d. Prepare PER Chapter 8 - Public Participation
1) Draft a notice for the public hearing for the District to have published. Include a
copy of the Publisher's Affidavit from the local newspaper with the public
hearing notice. The District will pay for the cost to publish the notice.
2) Notify significant flow/wasteload contributors or rate payers about the public
hearing.
3) Have copies of the prepared PER Chapters 1 thru 7 available for public review
ten (10) days prior to the public hearing.
4) The District intends to prepare the presentation, deliver the public hearing
discussion about the project, and address public comments regarding the
project. The District will arrange for the location of meeting. District will supply
a court reporter/stenographer for preparation of a written transcript of the
public hearing or the District shall prepare minutes.
5) Include in the PER the public hearing transcript or minutes and all written
comments submitted by the public, including comments submitted during the
public hearing and during the 5-day period following the hearing. Also include
any response to comments provided by or on behalf of the participants.
6) Prepare and provide self -sticking mailing labels and/or email addresses for
submittal to Indiana SRF, which may include the following:
i. Attendees from the public hearing sign -in sheet.
EXHIBIT A to Addendum No 1
Page 9 of 13
ii. Interested parties (those individuals, industries, groups, organizations who
demonstrated an interest in receiving copies of the Environmental
Assessment/Finding of No Significant Impact).
iii. Adjoining property owners to the project (names and addresses to be
provided by the District).
iv. County Drainage Board (contact names and addresses to be provided by
District).
v. County Health Department (contact names and addresses to be provided by
District).
vi. Active Regional Planning Commission for the planning area (contact names
and addresses to be provided by District if a regional planning commission
exists).
vii. Local media outlets (newspaper, radio, or TV station).
viii. Customer communities.
7) Engineer will draft the eighth chapter of the PER summarizing the above
required information.
e. PER Documentation and Approval
1) Edit the previously prepared PER chapters for the public hearing based on
review comments received from the District, and prepare an updated PER for
submittal to the District. Up to five (5) printed copies plus one electronic copy
of the updated PER will be submitted and presented at a meeting of the
Richmond Sanitary District Board. The updated PER is to contain the following:
• Executive Summary
• Chapter 1— Project Location
• Chapter 2 — Current Situation
• Chapter 3 — Future Situation
• Chapter 4 — Evaluation of Alternatives
• Chapter 5 — Evaluation of Environmental Impact
• Chapter 6 —Selected Plan
• Chapter 7 — Legal, Financial & Managerial Capabilities
EXHIBIT A to Addendum No 1
Page 10 of 13
• Chapter 8— Public Participation
• Figures and appendices associated with the above chapters
2) Prepare a letter of transmittal for the Sanitary Board President, authorized SRF
signatory, to sign, and deliver up to three (3) printed copies of the final PER to
Indiana SRF to review and prepare comments.
3) Prepare responses to review comments received from Indiana SRF, and submit
the responses to Indiana SRF along with a signed transmittal letter from the
Sanitary Board President.
C. PROJECTTIMING
1. Engineer shall be authorized to commence the Services set forth herein upon execution of this
Agreement. The project milestone schedule based on authorization to commence by June 29,
2018 is as follows:
Richmond WWTP Phase 1 Improvements and PER - Milestone Project Schedule
Task Description
Approximate Date
Design of Phase 1 Improvements
July 2018- May 2019
Preparation and Submittal of PER
July — September 2018
Anticipated Approval of PER
December 2018
Permit Applications Submittal with Plans and Specifications
May 2019
Permit Applications Approved
August 2019
Project Bidding
August — September 2019
SRF Loan Closure
November 2019
Construction Contract Award
December 2019
Initiation of Phase 1 Improvements Construction
January 2020
Anticipated Construction Substantial Completion
December 2021
Anticipated Construction Final Completion
April 2022
2. Engineer's services under this Agreement will be considered complete when Engineer has
completed the above described bidding services scope of work that will follow after above listed
Phase 1 design services and the PER completion services.
PART II
DISTRICT RESPONSIBILITIES
A. In addition to other responsibilities of District set forth in this Agreement, District shall:
1. Identify a person authorized to act as the District's representative to respond to questions and
make decisions on behalf of District, accept completed documents, approve payments to
Engineer, and serve as liaison with Engineer as necessary for Engineer to complete its Services.
EXHIBIT A to Addendum No 1
Page 11 of 13
2. Furnish to Engineer copies of existing documents and data pertinent to Engineer's Scope of
Services, including but not limited to, where applicable and where not previously furnished:
previous facility plan and PER studies; design and record drawings for existing facilities; monthly
reports of operation in Microsoft Excel format; equipment operation and maintenance (O&M)
manuals; property descriptions; land use restrictions; surveys, GIS information, and topographical
survey information; geotechnical; and environmental studies or assessments.
District shall be responsible for all requirements and instructions that it furnishes to Engineer
pursuant to this Agreement, and for the accuracy and completeness of all reports, data, programs,
and other information furnished by District to Engineer pursuant to this Agreement. Engineer
may use and rely upon such requirements, instructions, reports, data, programs, and information
in performing or furnishing services under this Agreement, subject to any express limitations or
reservations provided by District applicable to the furnished items.
4. Provide to Engineer existing information regarding the existence and locations of utilities and
underground facilities.
S. Provide Engineer safe access to premises necessary for Engineer to provide the Services.
6. Inform Engineer whenever District observes or becomes aware of a Hazardous Environmental
Conditions that may affect Engineer's Scope of Services or time for performance.
PART III
COMPENSATION, BILLING AND PAYMENT
A. Compensation for the work as defined in the Scope of Services (Part 1) of this Agreement that is
performed in 2018 shall be in accordance with Engineer's standard 2018 charge -out rates included on
the following page. Engineer's standard 2019 charge -out rates have not yet been developed but will
not increase by more than 3-percent rounded to the nearest $5 increment. Routine expenses will be
billed at cost and subconsultant costs will include a 10% markup. The total cost for these services and
expenses will not exceed $955,600. This total cost includes approximately $896,500 for design
services, $39,200 for bidding services, and $19,900 for PER finalization.
B. Engineer will bill District monthly, with net payment due in 30 days.
C. Engineer will notify District if project scope changes require modifications to the above -stated
contract value. Services relative to scope changes will not be initiated without written authorization
from the District.
EXHIBIT A to Addendum No 1
Page 12 of 13
Donohue & Associates, Inc.
2018 Billing Rates
Employee
Engineer/Specialist IX
$240
Engineer/Specialist Vill
$230
Engineer./Specialist VII
$210
Engineer/Specialist VI
$190
Engineer/Specialist V,
Engineer/Specialist IV
$155
Engineer/Specialist III`
Engineer/Specialist II
. $130
Engineer/Specialist I
$115
Technician II
$90
,.Technician I
Administrative Assistance III
$80
,Administrative Assistance 'II
Administrative Assistance 1
$60
Notes:
Labor charge -out rates are for normal work week.
Billing rates above are in effect for2018. Billing rates for 2019 have not yet been
developed but will not increase by more than 37percent rounded to the
nearest $5 increment.
Mileage is billed at the current IRS stipulated rate.
Printing and reproductions are billed at cost.
EXHIBIT A to Addendum No 1
Page 13 of 13
3DD0N0HUE
AMENDMENT NO. 1 to
ENGINEERING SERVICES AGREEMENT
Wastewater Treatment Plant Phase 1 Improvements (Project)
Original Agreement Executed: June 12, 2018
This Amendment is by and between:
City of Richmond, Indiana (CITY)
By and through its Board of Sanitary Commissioners
2380 Liberty Avenue
Richmond, Indiana 47374
And,
Donohue & Associates, Inc. (ENGINEER)
101 West Ohio Street, Suite 820
Indianapolis, IN 46204
Who agree to amend the original Agreement, as follows:
EXHIBIT A, PART I — A. PROJECT DESCRIPTION
The description of the proposed WWTP Phase 1 Improvements in the original agreement generally
remains unchanged.
EXHIBIT A, PART I — B. SCOPE OF SERVICES
The engineering scope of services have been modified to include the following additional activities:
5. WWTP Phase 1 Improvements Construction Phase Services
General Administration of Construction Contract. Consult with CITY and act as CITY's
representative as provided in the General Conditions of the Contract Documents included in
the Project Manual. The extent and limitations of the duties, responsibilities and authority of
the ENGINEER as assigned in said General Conditions shall not be modified, except as
ENGINEER and CITY may otherwise agree in writing. All of CITY's instructions to the
construction contractor will be issued through ENGINEER, who shall have authority to act on
behalf of CITY in dealings with construction contractor to the extent provided in this
Agreement and said General Conditions except as otherwise provided in writing.
b. Contract Documents Distribution. Furnish to Contractor up to four (4) printed copies of the
Project Manual and half -scale or full-scale Drawings plus one copy of the Project Manual and
EXHIBIT B to Addendum No 1
Page 1 of 9
Drawings in electronic portable document format (PDF) that incorporate all issued addenda
during the bid phase. Additional printed copies will be furnished to the Contractor upon
request at the cost of reproduction. If requested by the Contractor, one set of drawings in
AutoCAD electronic format wilI be provided tothe Contractor. Electronicfiles will be delivered
upon receipt of a signed disclaimer form by the Contractor and signed CITY release. Print and
furnish up to another four (4) sets of the Project Manual and half -scale or full-scale Drawings
plus one PDF copy of the Project Manual and Drawings that incorporate all issued addenda
for use by the CITY.
c. Pre -Construction Conference and Progress Meetings. Attend and conduct a Pre -Construction
Conference for the Project prior to commencement of work at the Project site. Attend up to
twenty (20) monthly construction progress meetings in addition to the pre -construction
meeting when construction work is progressing on site, to be conducted by the construction
contractor. ENGINEER is to prepare and distribute minutes for Pre -Construction Conference,
and construction contractor is to prepare and distribute all progress meeting minutes.
d. Visits to Site and Observation of Construction. Perform the following services in connection
with observations of construction contractor's work in progress when attending construction
progress meetings and periodically between monthly progress meetings:
1) Make visits to the Project Site on days of the twenty (20) monthly construction
progress meetings and up to twenty (20) separate visits to the Project Site between
progress meetings, forty (40) site visits in total, in order to observe as an
experienced and qualified design/construction professional the progress and
quality of the Work. Such visits and observations by ENGINEER are not intended to
be exhaustive or to extend to every aspect of construction contractor's work in
progress or to involve detailed inspections of construction contractor's work in
progress beyond the responsibilities specifically assigned to ENGINEER in this
Agreement and the Contract Documents, but rather are to be limited to spot
checking, selective sampling, and similar methods of general observation of the
Work based on ENGINEER'S exercise of professional judgment. Based on
information obtained during such visits and such observations, ENGINEER will
determine in general if construction contractor's work is proceeding in accordance
with the Contract Documents, and ENGINEER shall keep CITY informed of the
progress of the Work.
2) The purpose of ENGINEER'S visits at the Project site will be to enable ENGINEER to
better carry out the duties and responsibilities assigned to and undertaken by
ENGINEER during the Construction Phase; and in addition, by the exercise of
ENGINEER'S efforts as an experienced and qualified design/construction
professional, to provide for CITY a greater degree of confidence that the completed
Work will conform in general to the Contract Documents and that the integrity of
the design concept of the Project as a functioning whole as indicated in the
Contract Documents has been implemented and preserved by construction
contractor. ENGINEER shall not, during such visits or as a result of such
observations of construction contractor's work in progress, supervise, direct, or
Page 2 of 9
EXHIBIT B to Addendum No 1
Page 2 of 9
have control over construction contractor's work, nor shall ENGINEER have
authority over or responsibility for the means, methods, techniques, sequences, or
procedures of construction selected by construction contractor, for safety
precautions and programs incident to construction contractor's work, or for any
failure of construction contractor to comply with Laws and Regulations applicable
to construction contractor's furnishing and performing the Work. Accordingly,
ENGINEER neither guarantees the performance of construction contractor nor
assumes responsibility for construction contractor's failure to furnish and perform
its work in accordance with the Contract Documents.
e. Defective Work. Recommend to the CITY that construction contractor's work be disapproved
and rejected while it is in progress, if on the basis of such observations, ENGINEER believes
that such work will not produce a completed project that conforms generally to the Contract
Documents or that it will prejudice the integrity of the design concept of the completed
Project as a functioning whole as indicated in the Contract Documents.
f. Clarifications and Interpretations, Request for Information Forms,_ and Field Orders. Issue
clarifications and interpretations of the Contract Documents as appropriate to the orderly
completion of construction contractor's work. Up to a total of 240 clarifications,
interpretations, request for information, and/or field orders are assumed in the budget
estimate forthis task. ENGINEER may issue Field Orders authorizing minor variations from the
requirements of the Contract Documents.
g. Change Orders, Work Change Directives and Request for Proposals. Prepare Change Orders,
Work Change Directives and Requests for Proposals and recommend Change Orders and
Work Change Directives to CITY for approval by CITY as required. In addition, ENGINEER shall
prepare all documentation that appropriate governmental authorities having jurisdiction over
the project may require for review and approval of the Change Orders. Preparing up to 16
request for proposals and assisting RSD with up to 8 formal change orders and associated
supporting documentation is assumed in the budget estimate for this task.
h. Shop Drawings and Samples. Review and approve or take other appropriate action in respect
to Shop Drawings and Samples.and other data that construction contractor is required to
submit, but only for conformance with the information given in the Contract Documents and
compatibility with the design concept of completed Project as a functioning whole as
indicated in the Contract Documents. Such reviews and approvals or other action will not
extend to means, methods, techniques, sequences or procedures of construction or to safety
precautions and programs incident thereto. Review of approximately 130 initial shop drawing
submittals or shop drawing submittals that are approvable by the Engineer are assumed in
the budget estimate in this task. An allowance for approximately 12-percnet of the submittals
to require 1 or more resubmittals prior to approval by the Engineer is also assumed in the
budget estimate for this task.
i. Manufacturer O&M Manuals. Review submitted manufacturer O&M manuals for compliance
with contract document requirements. After the 0&M manuals are determined to be
acceptable, they will be transmitted to the CITY. Review of 18 to 26 Manufacturers O&M
Page 3 of 9
EXHIBIT B to Addendum No 1
Page 3 of 9
Manuals are assumed in the budget estimate for this task. If all Specification Sections of
Division 13 O&M Manuals covering Instrumentation and Control (I&C) are submitted as one
combined I&C O&M Manual, then 18 total O&M Manuals are anticipated. If 0&M Manuals
for I&C are submitted by individual Specification Section, then a total of 26 O&M Manuals are
anticipated.
Substitutes and "or -equal" Evaluate and determine the acceptability of substitute or "or -
equal" materials and equipment proposed by construction contractor.
k. Inspections and Tests. ENGINEER'S review of such certificates will be for the purpose of
determining that the results certified indicate compliance with the Contract Documents and
will not constitute an independent evaluation that the content or procedures of such
inspections, tests, or approvals comply with the requirements of the Contract Documents.
ENGINEER shall be entitled to rely on the results of such tests.
Disagreements between CITY and construction contractor. Render formal written decisions
on all claims of CITY and construction contractor relating to the acceptability of construction
contractor's work or the interpretation of the requirements of the Contract Documents
pertaining to the execution and progress of construction contractor's work. In rendering such
decisions, ENGINEER shall be fair and not show partiality to CITY or construction contractor.,
and shall not be liable in connection with any decision rendered in good faith in such capacity.
m. Applications for Payment. Based on ENGINEER'S observations as an experienced and qualified
design professional and on review of applications for payment and accompanying supporting
documentation from construction contractor, ENGINEER shall:
1) Determine the amounts that ENGINEER recommends that construction contractor
be paid. Such recommendations of payment will be in writing and will constitute
ENGINEER'S representation to the CITY, based on such observations and review to
the best of ENGINEER'S knowledge, information and belief, that construction
contractor's work has progressed to the point indicated, the quality of such work
is generally in accordance with the Contract Documents (subject to an evaluation
of the Work as a functioning whole prior to or upon Substantial Completion, to the
results of any subsequent tests called for in the Contract Documents and to any
other qualifications stated in the recommendation), and the conditions precedent
to construction contractor's being entitled to such payment appear to have been
fulfilled in so far as it is ENGINEER'S responsibility to observe construction
contractor's work. In the case of unit price work, ENGINEER'S recommendations
of payment will include final determinations of quantities and classifications of
construction contractor's work (subjectto any subsequent adjustments allowed by
the Contract Documents).
2) By recommending any payment, ENGINEER shall not thereby be deemed to have
represented that observations made by ENGINEER to checkthe quality or quantity
of construction contractor's work as it is performed and furnished have been
exhaustive, extended to every aspect of construction contractor's work in
Page 4 of 9
EXHIBIT B to Addendum No 1
Page 4 of 9
progress, or involved detailed inspections of the work beyond the responsibilities
specifically assigned to ENGINEER in this Agreement and the Contract Documents.
Neither ENGINEER'S review of construction contractor's work for the purposes of
recommending payments nor ENGINEER'S recommendation of any payment
including final payment will impose on ENGINEER responsibility to supervise,
direct, or control construction contractor's work in progress or for the means,
methods, techniques, sequences, or procedures of construction or safety
precautions or programs incident thereto, or construction contractor's compliance
with Laws and Regulations applicable to construction contractor's furnishing and
performing the work. It will also not impose responsibility on ENGINEER to make
any examination to ascertain how or for what purposes construction contractor
has used the moneys paid on account of the Contract Price, or to determine that
title to any portion of the work in progress, materials, or equipment has passed to
the CITY free and clear of any liens, claims, security interests, or encumbrances, or
that there may not be other matters at issue between the CITY and construction
contractor that might affect the amount that should be paid. Prior to
recommending payment requests from construction contractor to the CITY for
payment, the ENGINEER shall require lien waivers from prior payment applications
from construction contractor.
n. Instrumentation and Control (1&Q Verification Services
1) Attend factory testing for process control system programmable logic controller
(PLC) panels at system supplier's facility prior to shipment. Inspect panels for
general conformance to specifications, test input and output signal functionality
and assist process control system programmer in offsite functional testing. Up to
two events each two days in duration at the System Integrator's facility in Fort
Wayne, Indiana is planned for factory testing.
2) Attend on -site field testing of process control system PLC panels after installation
to check input and output signal wiring. Verify process control system
programming meets requirements of functional descriptions. Due to the
construction sequencing requirements, up to nine separate days of on -site PLC
field testing is planned.
o. Construction Contractor's Completion Documents.
1) Receive and review maintenance and operating instructions, schedules, and
guarantees.
2) Receive bonds, certificates, or other evidence of insurance not previously
submitted and required by the Contract Documents, certificates of inspection,
tests and approvals, Shop Drawings, Samples and the annotated record
documents, which are to be assembled by construction contractor in accordance
with the Contract Documents to obtain final payment.
Page 5 of 9
EXHIBIT B to Addendum No 1
Page 5 of 9
3) ENGINEER shall transmit these documents to CITY.
p. Substantial Completion. Promptly after notice from construction contractor that the
construction contractor considers the entire Work ready for its intended use, in the company
of CITY and construction contractor, conduct an inspection to determine if the Work is
Substantially Complete. ENGINEER shall prepare a list of any observed deficiencies during the
inspection. At the direction of the CITY, ENGINEER shall prepare and deliver a certificate of
Substantial Completion to CITY and the construction contractor.
q. Startup and .Training Services
1) Training by the equipment manufacturers will be scheduled to take place prior to,
or during, system demonstrations.
2) Prepare startup plans as applicable to coordinate the responsibilities of the
construction contractor and the CITY at the time when construction is substantially
complete. Submit the startup plans to the CITY and construction contractor for
review. Respond to questions and incorporate recommended changes into the
startup plan.
3) Provide engineering assistance for the major process equipment manufacturers
performing the check-out and startup of the aeration system and blower system.
Up to five days on -site for system startup is included in this Agreement.
Final .Notice of Acceptability of the Work. Conduct a final inspection to determine if the
completed Work of construction contractor is acceptable so that ENGINEER may recommend,
in writing, final payment to construction contractor. Accompanying the recommendation for
final payment, ENGINEER shall also provide a notice that the Work is acceptable to the best
of ENGINEER'S knowledge, information, and belief based on the extent of the services
provided by ENGINEER under its Agreement with the CITY.
s. Record Documents. Receive and review annotated record documents from construction
contractor, which are to be assembled by construction contractor in accordance with the
Contract Documents to obtain final payment. Prepare Record Drawings showing appropriate
record information based on the project annotated record documents received from the
construction contractor. The completed Record Drawing deliverables for Project shall include
up to two (2) full-size or half-size printed paper sets and an electronic set in PDF format.
t. Limitation of Responsibilities. ENGINEER shall not be responsible for the acts or omissions of
construction contractor, or of any of its subcontractors, suppliers, or of any other individual
or entity performing or furnishing any of the Work. ENGINEER shall not be responsible for
failure of construction contractor to perform or furnish the Work in accordance with the
Contract Documents.
Page 6 of 9
EXHIBIT B to Addendum No 1
Page 6 of 9
u. No Resident Project Representative Services are included in the ENGINEER'S scope of services
for this Project. It is understood that the CITY will be providing daily inspection services of the
construction contractor's activities throughout the construction contract duration.
6. Update to the CITY's Existing Operation and Maintenance Manual for the WWTP Phase 1
Improvements Project.
a. Review the CITY'S Existing Operation and Maintenance (O&M) Manual from the 1980 WWTP
Project as amended by the ENGINEER for prior ENGINEER designed WWTP improvements.
b. Update the City's Existing O&M Manual by amending and adding recommended standard
operating procedures (SOPS) for the new and modified unit processes included in the Phase
1 Improvements Project.
c. Review the Draft 0&M Manual Update with the CITY in a workshop. Provide up to eight (8)
hard copies and one electronic PDF copy of the Draft O&M Manual Update for the CITY'S
review and comment.
d. Revise the draft for CITY review comments received and finalize the O&M Manual Update.
e. Provide the CITY with electronic copies of the Final O&M Manual Update, in both PDF and
Word format, and up to three (3) bound hardcopies.
Exhibit A, Part I — C. Project Timing
1. ENGINEER shall be authorized to commence the Services set forth herein upon execution of this
Agreement Amendment. The bid opening for the WWTP Phase 1 Improvements Project is
anticipated to be in September 2019 with SRF loan closure in October 2019 and construction
contractor award anticipated in November 2019. The WWTP Phase 1 Improvements Project
construction duration is 19 months to Substantial Completion and 21 months to Final Completion
of construction. A schedule based on an anticipated construction start date in November 2019,
is a follows:
• WWTP Phase 1 Construction Engineering— November 2019 through August 2021
• Operation and. Maintenance (0&M) Manual Update
o Draft 0&M Manual Update and Review Workshop— May 2021
o Final O&M Manual Update —June 2021
2. Project schedule above is considered independent of schedule listed in original Agreement.
Exhibit A, PART III — COMPENSATION, BILLING AND PAYMENT
Add the following paragraphs to the Original Agreement PART III, which addresses the change in
compensation due to the additional scope of services included in this Agreement Amendment:
Page 7 of 9
EXHIBIT B to Addendum No 1
Page 7 of 9
Y
D. Compensation for the services set forth in Part I of this Agreement Amendment shall be
increased $747,700 over the $955,600 maximum total cost of services established by the
previously approved Agreement resulting in a revised total cost for services and expenses that
will not exceed $1,703,300.
E. Compensation for the work as defined in the Scope of Services (Part 1) of this Agreement
Amendment that.is performed in 2019 shall be in accordance with ENGINEER'S standard 2019
charge -out rates included below. Routine expenses will be billed at cost.
Donohue & Associates, Inc.
2019 Billing Rates
'i> 4
En in r/SA c4.4 k
EhS106 r/Specialist Vill
Engineh%Siaecialost
$2 0
Engineefr/Specialist VI
-$190
EiBineer/specialist V•�
' . $175,.
Engineer/Specialist IV
$160
Er'gineer/5peg ralost:,tl�
$4S e
Engineer/Specialist II
$130
£rig*Weer/Spec>alNk:l'
Technician II
$15.
$90
Teehrncran;M
$80
Administrative Assistant711
$80
Af�1731n18t1'�'i]VB I�,SS[St31't� �i:
$%0.� ,
AdmiriiArki,ve Assist6pt'l
I $6Q
Notes:
1. Labor charge -out rates are for normal work week.
2. Billing rates above are in effect for 2019 and may be adjusted
annually to reflect labor cost increases.
3. Mileage is billed at the current. IRS stipulated rate.
4. Printing and reproductions are billed at cost.
Page 8 of 9
EXHIBIT B to Addendum No 1
Page 8 of 9
APPROVED FOR CITY APPROVE R ENGINEER y�
By: By:
or
Printed Name: Printed Na4 ee: Craig W. Brunner, PE
Title: Title: President
Date: Date: —/ A• /y . /9
Jam_
Page 9 of 9
EXHIBIT B to Addendum No 1
. Page 9 of 13
DD:)DONOHUE
AMENDMENT NO. 2 to
ENGINEERING SERVICES AGREEMENT
Wastewater Treatment Plant Phase 1 Improvements (Project)
Original Agreement Executed: June 12, 2018
This Amendment is by and between:
City of Richmond, Indiana (CITY)
By and through its. Board of Sanitary Commissioners
2380 Liberty Avenue
Richmond, Indiana 47374
And,
Donohue & Associates, Inc. (Contractor)
101 West Ohio Street, Suite 1650
Indianapolis, IN 46204
Who agree to amend the original Agreement, as follows:
EXHIBIT A, PART I - A. PROJECT DESCRIPTION
The description of the proposed WWTP Phase 1 Improvements in the original agreement generally
remains unchanged.
EXHIBIT A, PART I..— B. SCOPE OF SERVICES
The engineering scope of services have been modified to include the following additional activities:
7. Addition of Two Gravity Thickener Pumps to the WWTP Phase 1 Improvements Construction Project
a. The City wants to replace two sludge pumps serving the Gravity Thickeners with new positive
displacement type sludge pumps in the Phase 1 Construction Project. The Contractor shall
design new pumps and associated piping, valves, and appurtenances generally as described
in Part I — B. 2. of this Agreement. Contractor shall also provide associated and limited
electrical and instrumentation and controls engineering design. Contractor shall progress
design as needed to prepare a Request for Proposal to the Phase 1 Project construction
contractor to prepare and submit a price proposal on the work.
b. Following design, the Contractor shall generally perform the Construction Phase Services of
Part I — B. 5. of this Agreement as they pertain to the addition of these gravity thickener sludge
pumps.
EXHIBIT C to Addendum No 1
Page 1 of 4
8. Addition of SCADA and PLC work in the WWTP Phase 1 Improvements Construction Project
a. The City wants to add SCADA system replacement including programming, graphics
development, alarming, and reporting functions to the Phase 1 Construction Project. The City
also wants to convert from Bristol RTU processors to Allen-Bradley PLCs throughout the Phase
1 Project. The Contractor shall design the new SCADA system architecture and PLC
replacements as needed to prepare a Request for Proposal to the Phase 1 Project construction
contractor.
b. Following design, the Contractor shall generally perform the Construction Phase Services of
Part I — B.S. of this Agreement as they pertain to the addition of this SCADA and PLC
replacement work.
Exhibit A, Part I — C. Project Timing
Add the following paragraph under Part I — C. Project Timing
3. Scope of Service items 7 and 8 in Exhibit A, Part 1 — B. of this Agreement are anticipated to
be complete within the timeframe of the WWTP Phase 1 Construction Project, by August 2021.
Exhibit A. PART III — COMPENSATION, BILLING AND PAYMENT
Add the following paragraphs to the Original Agreement PART III, which addresses the change in
compensation due to the additional scope of services included in this Agreement Amendment:
F. Compensation for the services set forth in Part I of this Agreement Amendment shall be
increased $52,100 over the $1,703,300 maximum total cost of services established by the
previously approved Agreement and Amendment 1 resulting in a revised total cost for services
and expenses that will not exceed $1,755,400.
G. Compensation for the work as defined in the Scope of Services (Part 1) of this Agreement
Amendment that is performed in 2020 shall be in accordance with Contractor's standard 2020
charge -out rates included below: Routine expenses will be billed at cost.
Page 2 of 4
EXHIBIT C to Addendum No 1
Page 2 of 4
&:Associates, Mt.-
2020 Billing'..Ratigs
tio#BIEtdjh
OW13i r ML
245
Engi-peer/Sle'6161i'st Vill
2 3�t5'
E,hgin'6er/S-pO6aAkt- V1 I
-pI5
Enginee r/$pecilailikVI
Engineer/SpecialistV
$ ISO
jE,pgin-eer/SbeciaMtt.lV'
$'i 60,
'Engineer/ ,pecialist.111
Engin.p. p la-listil
130
Engineer/Specialist;)
TechnicAan 11
eciinician I"
Technician
Admiriist'r6t'ive:As§ista.nce'lif
$80'
..Administrative Assistance 11
$70
Administrative Ass'istante"]
Labor charge -out rates avpjo I'vorkweek.
porm;@. V.
r'2 0" 2 'a' nbadjusted
11 i.ng, rates are In -p#e6ff jpay.,
: annually bjefiectlabor:cost Increases.
M i leg bi I idd , 't1th Stipulated e rate.
"ge is a. etUF�er.R.I.R,S-�6 - ulat �d.
Pri ting ancl.=shipping
are .billed at -cost:
'
Page 3 of 4
EXHIBIT C to Addendum No I
Page 3 of 4
`Y
//
APPROVED OR C[TY
By:
Printed Name:
Title: ? c' S 4�, 4-
Date: i 0 /1 3 ILO
APPROVED FOR CONTRACTOR
By: ," ' ��r-4 1
Printed Name: Steven P. Gress, PE
Title: Vice President
Date: 10-05-2020
Page 4 of 4
EXHIBIT C to Addendum No 1
Page 4 of 4