HomeMy Public PortalAbout004-2021 - IT - Dylan Shirkey - Special Employment Agreement AGREEMENT FOR SERVICES
This Agreement is entered into this �y day of )411 1/A7 , 2021,
by and between the City of Richmond, Indiana, through its Board of Public Works &
Safety(hereafter"City") and Dylan Shirkey (hereafter "Shirkey").
WITNES SETH:
WHEREAS, The City has the need to have an Information Technology (IT) training
consultant and project implementation coordinator who will provide
assistance to the City including, but not limited to, services in connection
with: (1) planning, implementing, and deploying upgrades and replacements
of network hardware (CISCO) switches on the first and second floor of the
City municipal building; (2) implementing server operating system upgrades
to Windows Server 2019; as well as (3) services to read, configure, and
deploy a new VM host at the disaster recover site (where sufficient hours
remain available under this Agreement to allow the same to occur upon
completion of the network switches and server operating system upgrades),
all of which services described above as (1) through (3) may include
consulting assistance and may also include training services to provide
advice, direction, and assistance for any IT employees as directed by the
Director of the Department of Information Technology to alleviate the
process of onboarding any new network administration employees; and
WHEREAS, Shirkey is willing to serve in this capacity for the City; and
WHEREAS, The parties believe that Shirkey can provide the necessary services to City;
and
WHEREAS, The City,through its Board of Public Works & Safety, desires to enter into a
contract for the purchase of services from Shirkey as set forth below.
NOW, THEREFORE, in consideration of the terms and conditions contained herein,
including the above stated recitals,the parties agree as follows:
A. TERM OF AGREEMENT
This Agreement shall be for a period beginning January 17, 2021, and ending
on or before December 31, 2021, and may be extended by mutual agreement
on a period to be subsequently determined. Notwithstanding such term, either
party may terminate, for any reason, this Agreement prior to such time, with
fourteen(14) days prior written notice.
Contract No. 4-2021
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Notwithstanding the term of this Agreement, City may terminate this
Agreement in whole or in part, for cause, at any time by giving at least five
(5) working days written notice specifying the effective date and the reasons
for termination which shall include but not be limited to the following:
a. failure, for any reason of Shirkey to fulfill in a timely manner his
obligations under this Agreement;
b. submission of a report, other work product, or advice, whether oral or
written, by Shirkey to the City that is incorrect, incomplete, or does not meet
reasonable professional standards in any material respect;
c. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment
for all work performed prior to the date. this Agreement is terminated, but
shall be relieved of any other responsibility herein.
This Agreement may also be terminated by either the City or Shirkey, in
whole or in part, by mutual Agreement setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the
portion to be terminated.
B. COMPENSATION
In consideration for the services to be provided herein, Shirkey shall
be paid the hourly rate of One Hundred Dollars and Zero Cents
($100.00) per hour with the understanding that the total sum paid by
the City to Shirkey shall not exceed the total amount of Three
Thousand Two Hundred Dollars and Zero Cents ($3,200.00) for
satisfactory completion of this Agreement. In the event this
Agreement is terminated by either party prior to December 31, 2021,
as provided herein, this sum shall be pro-rated to the date of
termination. All invoices for services hereunder shall be submitted by
Shirkey in the name of Shirkey, and reported for state and federal tax
reporting purposes under the federal tax identification number of
Shirkey.
In addition to the financial remuneration set forth above, the City
shall reimburse Shirkey for his personal cost of professional liability
insurance ("errors and omissions")he takes out during the term of this
Agreement to cover his position as the special IT project implantation
coordinator for City, which reimbursement shall be capped at an
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amount not to exceed Four Hundred Dollars and Zero Cents
($400.00) for the same.
C. DUTIES OF ENGAGEMENT
Shirkey shall serve as the special IT project implementation
coordinator for the City.
Shirkey is responsible for assisting the City administration and shall
provide advice, direction, and assistance to the City in connection
with: (1) planning, implementing, and deploying upgrades and
replacements of network hardware (CISCO) switches on the first and
second floor of the City municipal building; (2) implementing server
operating system upgrades to Windows Server 2019; as well as (3)
services to read, configure, and deploy a new VM host at the disaster
recover site (where sufficient hours remain available under this
Agreement to allow the same to occur upon completion of the
network switches and server operating system upgrades), all of which
services described above as (1) through (3) may include consulting
assistance and may also include training services to provide advice,
direction, and assistance for any IT employees as directed by the
Director of the Department of Information Technology to alleviate the
process of onboarding any new network administration employees
D. OBLIGATIONS OF CITY TO PROVIDE SUPPORT SERVICES
City shall provide Shirkey the following support services and facilities to
better enable Shirkey to provide the services contemplated by this
Agreement:
a) Office space for the use of special IT project implementation coordinator
at the City Building;
b) Computer, e-mail access, word processing software (Microsoft Word 95
or a more recent version), telephone, facsimile service and the usual and
customary office equipment and supplies of comparable quality as those
other offices housed in said City Building.
E. PROHIBITION AGAINST DISCRIMINATION
Pursuant to Indiana Code 22-9-1-10, Shirkey or any person acting on behalf
of Shirkey shall not discriminate against any employee or applicant for
employment to be employed in the performance of this Agreement, with
respect to hire, tenure, terms, conditions or privileges of employment or any
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matter directly or indirectly related to employment, because of race, religion,
color, sex, disability,national origin, or ancestry.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2), which Affidavit is
attached hereto and incorporated herein as Exhibit"A"; and
3. A purchase order has been issued by the Purchasing Department.
F. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM EQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and
verify the work eligibility status of all newly hired employees of the
contractor through the Indiana E-Verify program. Contractor is not required
to verify the work eligibility status of all newly hired employees of the
contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement,
Contractor shall provide to the City its signed Affidavit affirming that
Contractor does not knowingly employ an unauthorized alien in accordance
with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the
Contractor shall be required to remedy the violation not later than thirty (30)
days after the City notifies the Contractor of the violation. If Contractor fails
to remedy the violation within the thirty (30) day period provided above, the
City shall consider the Contractor to be in breach of this Agreement and this
Agreement will be terminated. If the City determines that terminating this
Agreement would be detrimental to the public interest or public property, the
City may allow this Agreement to remain in effect until the City procures a
new contractor. If this Agreement is terminated under this section, then
pursuant to IC 22-5-1.7-13 (c)the Contractor will remain liable to the City for
actual damages.
G. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is
not engaged in investment activities in Iran. In the event Board determines
during the course of this Agreement that this certification is no longer valid,
Board shall notify Contractor in writing of said determination and shall give
contractor ninety (90) days within which to respond to the written notice. In the
event Contractor fails to demonstrate to the Board that the Contractor has ceased
investment activities in Iran within ninety (90) days after the written notice is
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given to the Contractor, the Board may proceed with any remedies it may have
pursuant to IC 5-22-16.5. In the event the Board determines during the course of
this Agreement that this certification is no longer valid and said determination is
not refuted by Contractor in the manner set forth in IC 5-22-16.5, the Board
reserves the right to consider the Contractor to be in breach of this Agreement
and terminate the agreement upon the expiration of the ninety (90) day period set
forth above.
• In Witness Whereof,the parties execute this agreement as of the date first set forth above.
,
"CITY" "SBTRKEY"
City of Richmond,Indiana,through
its Board of Public Works & Safety
By ' L fl�� By
Vicki Robinson, President Dylan Shirkey
E ' y Pal er,Member
lit
Matt Evans,Member
Approved by the Mayor this ZZ day of "/U ka-t/J , 2021.
< . Sno ,
City of Richmond, Indiana
6
EXHIBIT"A"
Affidavit of Employment Eligibility Verification
The Contractor, Dylan Shirkey, affirms under the penalties of perjury that Contractor does
not knowingly employ an unauthorized alien. If Contractor is self-employed and does not
employ any employees, Contractor verifies he is a United States citizen or qualified alien.
The Contractor has not knowingly employed or contracted with an unauthorized alien and
shall not retain an employee or contract with a person that the Contractor subsequently learns
is an unauthorized alien.
The Contractor has required Contractor's subcontractors to certify to the Contractor that the
subcontractor does not knowingly employ or contract with an unauthorized alien and that the
subcontractor has enrolled and is participating in the E-Verify program. The Contractor will
maintain this certification throughout the duration of the term of a contract with a
subcontractor.
I hereby verify under the penalty of perjury that the foregoing statement is true.
Dated this day of _ ,2021.
(signature)
Dylan Shirkey
(printed name)
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given,to the Contractor, the Board.may proceed with any remedies it may have
pursuant to.IC 5-22-16.5. In the event the Board determines during the course of
this Agreement that this certification is no longer valid and said determination is
not refuted by Contractor in the manner set forth in IC 5-22-16.5, the Board
reserves.the right to consider the Contractor to be in breach of this Agreement
and terminate the agreement upon the expiration of the.ninety(90) day period set
forth above.
• In Witness Whereof,the parties execute this agreement as of the date first set forth above.
"CITY" "SH I KEY"
City of Richmond,.Indiana,through
its Board of Public Works &Safety
PihoeB �CAG( Ltd By
y
Vicki Robinson,President Dylan Shirkey
E y P er,Member
1 4
�v 1
Matt Evans,.Member
•
Approved by the Mayor this Z day of - J A-(-c1 ,2021.
.Sno ,
City of Richmond,Indiana
•
}
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EXHIBIT"A"
Affidavit of Employment Eligibility Verification
The Contractor, Dylan Shirkeyl affirms under the penalties of perjury that Contractor does
not knowingly employ an unauthorized alien. If Contractor is self-employed and does not
employ any employees, Contractor verifies he is a United States citizen or qualified alien.
The Contractor has not knowingly employed or contracted with an unauthorized alien and
shall not retain an employee or contract with a person that the Contractor subsequently learns
is an unauthorized alien.
The Contractor has required Contractor's subcontractors to certify to the Contractor that the
subcontractor does not knowingly employ or contract with an unauthorized alien and that the
subcontractor has enrolled and is participating in the E-Verify program. The Contractor will
maintain this certification throughout the duration of the term of a contract with a
subcontractor.
I hereby verifyunder the penalty of perjury that the foregoing statement is true.
Dated this 2 lay of )4 n w C r ,2021.
I ! '
(si i .ture)
Dylan Shirkey
(printed name)