HomeMy Public PortalAbout2012.225 (12-04-12) RESOLUTION NO. 2012.225
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE
AGREEMENT BETWEEN THE CITY OF LYNWOOD AND GRM
INFORMATION MANAGEMENT SERVICES OF CALIFORNIA, LLC FOR A
TERM NOT-TO-EXCEED TWO (2) YEARS AT A COST NOT-TO-EXCEED
$17,000, TO PROVIDE TRANSPORT, STORAGE, DESTRUCTION, ARCHIVE
AND RETRIEVAL SERVICES FOR HARD COPY RECORDS.
WHEREAS, on February 7,• 2006, the City Council adopted a policy to
provide for efficient, effective and economical controls over the creation,
utilization, maintenance, retention, preservation, and disposal of all records of the
City per resolution 2006.018; and
WHEREAS, an off-site storage facility provides an alternate solution to
storage problems because of limited storage space in-house; and
WHEREAS, on November 7, 2006, GRM Information Management
Services of California (GRM) was approved by City Council to provide City off-
site storage services in the amount not to exceed $17,000 a year not-to-exceed
two years per resolution 2006.198; and
WHEREAS, on December 16, 2008, GRM's agreement extension was
approved by City Council in the amount not-to-exceed $16,000 per year, not-to-
exceed two years per resolution 2008.195; and
WHEREAS, on December 7, 2010, GRM's agreement extension was
approved by City Council in the amount not-to-exceed $16,000 per year, not-to-
exceed two years per resolution 2010.253; and
WHEREAS, the contract is set to expire on December 7, 2012; and
WHEREAS, the Contractor has demonstrated quick and quality service,
fair pricing, and experience in transport, storage, destruction, archive and
retrieval services for hard copy records; and
WHEREAS, it would benefit the City's interest to continue with GRM to
maintain fair rates, quality service, and avoid permanent removal fees.
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council authorizes the Mayor to execute an
amendment to the Agreement between GRM Information Management Services
of California, LLC and the City of Lynwood for the contractor to provide transport,
storage, destruction, archive and retrieval services for hard copy records.
Section 2. The extension of the Agreement shall be in a form approved
by the City Attorney and not-to-exceed two (2) years for an amount not-to-exceed
$17,000 per year.
Section 3. Except as otherwise provided in this THIRD AMENDMENT, all
the current provisions of the AGREEMENT shall remain in full force and effect
during the term of this AMENDMENT.
Section 4. That the City Council finds, as evidenced by a 4/5ths vote or
better, that the extension of the Agreement in this case may be more economical
and efficient if effected through the use an alternate procedure, such that the City
Council hereby approves the exercise of the purchasing exemption authorized.
under Lynwood Municipal Code Section 6-3.13(a)(3).
Section 5. This Resolution shall become effective immediately upon its
adoption.
PASSED, APPROVED and ADOPTED this 4t" day of December, 2012.
/,
/Jim Morton, Mayor
ATTEST:
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,rte .,
Maria Quinonez, City Clerk Roger L. Hale ,"ity Manager
APPRO EI AS TO FORM:
44 i
Fred Galante, City Attorney
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the foregoing- Resolution was passed and adopted by the City Council of the City
of Lynwood at a regular meeting held on the 4th day of December, 2012.
AYES: COUNCIL MEMBERS CASTRO, RODRIGUEZ, SANTILLAN-
BEAS, ALATORRE, AND MORTON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
M.ria Quinonez, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the
City Council of said City, do hereby certify that the above foregoing is a full, true
and correct copy of Resolution No. 2012.225 on file in my office and that said
Resolution was adopted on the date and by the vote therein stated. Dated this 4th
day of December, 2012.
Ai /64 /
Maria Quinonez, City Clerk