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HomeMy Public PortalAbout06-June 14, 2017 Regular Commission Meeting Minutes CITY OF OPA-LOCKA "The Great City" CLERK'S ACTION SUMMARY MINUTES REGULAR COMMISSION MEETING WEDNESDAY,June 14, 2017 7:00 P.M. Sherbondy Village Auditorium 215 Perviz Avenue Opa-locka, FL 33054 1. CALL TO ORDER: Mayor Myra Taylor called the meeting to order at 7:00 p.m. on Wednesday, June 14, 2017 in the Auditorium at Sherbondy Village, 215 President Barack Obama (Perviz) Avenue, Opa-locka, Florida. 2. ROLL CALL: The following members of the City Commission were present: Mayor Myra L. Taylor, Vice Mayor Joseph L. Kelley, Commissioner Timothy Holmes and Commissioner John Riley. Also in attendance were: City Manager Yvette Harrell, City Attorney Vincent T. Brown, and City Clerk Joanna Flores. Commissioner Matthew Pigatt was not in attendance. 3. INVOCATION: The invocation was delivered by Mayor Myra L. Taylor. 4. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. 5. AWARDS/PROCLAMATIONS/ACKNOWLEDGEMENTS: The City Commission presented proclamations to four students for a job well done with their academic studies. 6. APPROVAL OF CONSENT AGENDA AND PULL LIST (deferrals and deletions): The following items were pulled from the Consent Agenda to be discussed separately under Action Items: deferred 13-2 and 13-4 (City Manager Harrell); pulled 13-7 (Commissioner Riley); pulled 13-3 and 13-8, deferred 14-1 (Vice Mayor Kelley); 7. APPROVAL OF AGENDA: It was moved by Commissioner Riley, seconded by Vice Mayor Kelley to approve the agenda, consent agenda and pull list. There being no discussion, the motion passed by a 4-0 vote. Regular Commission Meeting Minutes—6/14/2017 1 Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Pigatt Not Present Mayor Taylor Yes 8. APPROVAL OF MINUTES: Second Budget Hearing Meeting Minutes— September 27, 2016 It was moved by Vice Mayor Kelley, seconded by Commissioner Riley to approve the minutes of the Second Budget Hearing Meeting Minutes September 27, 2016. There being no discussion, the motion passed by a 5-0 vote. Commissioner Riley Yes Commissioner Holmes Yes Vice Mayor Kelley Yes Commissioner Pigatt Not Present Mayor Taylor Yes 9. DISTRICT ONE/DISTRICT TWO - COUNTY COMMISSIONER REPORT Larry Gardner, Commissioner Barbara Jordan's Office, District I, said that he does not have anything for the commission today, but will take any issues or concerns they may have back to Commissioner Jordan. Commissioner Riley thanked Mr. Gardner for going above and beyond for the City. Mr. Gardner thanked Commissioner Riley. Commissioner Holmes also thanked Mr. Gardner for working with Commissioner Jordan on behalf of the City. He then asked about the bus. Mr. Gardner said the documents are in order and the City has come out and seen the bus and has approved it. 10. PUBLIC PRESENTATION: 11. CITIZENS' INPUT: Regina Thomas came before the commission and requested to have a street named after her grandfather Reverend Joseph Silas who was a longtime resident and community leader. Mayor Taylor informed Ms. Thomas that the commission will take the request into consideration. 12. ACTION ITEMS: Regular Commission Meeting Minutes—6/14/2017 2 1 (13-3). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A COMMUNITY SPACE LEASE AGREEMENT WITH PROFESSIONALS SHARING WITH A PURPOSE, LLC, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolution was read by Attorney Brown. It was moved by Vice Mayor Kelley, seconded by Commissioner Riley for discussion. Vice Mayor Kelley asked the city manager to clarify the agreement. City Manager Harrell said that originally it was noted that PSWAP would be providing this service to all of the park facilities, but this is not so. The program will be primarily located at Sherbondy Park. Also, a change was made to reflect that the company will share fifty percent (50%) of the expenditures with the City. There were only those two (2) changes. Commissioner Riley asked Commissioner Jordan's Office if there was going to be any funding this year for the swim program. Mr. Gardner came before the commission and said that there is currently no funding for the program, but if anything comes up he will reach out. Mayor Taylor asked Mr. Gardner to ensure that any funds presented are done on behalf of the City. City Manager Harrell acknowledged that Commissioner Jordan did acknowledge that last year's funds should have been done on behalf of the city as it had been years prior. Moving forward it will be done the way it has always been. There being no further discussion, the motion on the resolution passed by a 3-1 vote. Commissioner Riley Yes Commissioner Holmes No Vice Mayor Kelley Yes Commissioner Pigatt Not Present Mayor Taylor Yes 2 (13-7). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO CORRECT AN OMMISSION IN THE AGREEMENT WITH MIAMI-DADE COUNTY, TO PROVIDE BILLING AND COLLECTION OF WATER, SANITARY SEWAGE AND STORMWATER UTILITY SERVICE CHARGES, IN A FORM THAT IS ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.Sponsored by City Manager The above resolution was read by Attorney Brown. Regular Commission Meeting Minutes—6/14/2017 3 It was moved by Vice Mayor Kelley. The motion died for lack of a second. 3 (13-8). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, ACCEPTING THE QUOTE FROM FOR CERTIFIED PUBLIC ACCOUNTANT SERVICES PURSUANT TO RFQ NO. 17- 0609200; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT IN A FORM ACCEPTABLE TO THE CITY ATTORNEY; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager The above resolution was read by Attorney Brown. It was moved by Vice Mayor Kelley, seconded by Commissioner Riley for discussion. Vice Mayor Kelley asked the city manager how many firms were in the consulting services pool. City Manager Harrell said, "One." Vice Mayor Kelley said that he does not understand how only one firm responded. He then went on to ask what their function would be. City Manager Harrell said that they would be supplemental assistance to the auditor. There being no further discussion, the motion on the resolution passed by a 3-1 vote. Vice Mayor Kelley Yes Commissioner Pigatt Not Present Commissioner Riley Yes Commissioner Holmes No Mayor Taylor Yes 13. CONSENT AGENDA: 1 (13-1). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, DIRECTING THE CITY MANAGER AND/OR CITY ATTORNEY TO RESPOND TO ERIC MIILER'S MAY 18, 2017 LETTER (EXHIBIT "A"); PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE.Sponsored by Mayor and City Commission 2 (13-5). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN APPROVAL OF AMERICAN TRAFFIC SOLUTIONS, INC'S ("ATS") NOTICE OF MERGER; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager Regular Commission Meeting Minutes—6/14/2017 4 3 (13-6). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH MIAMI-DADE COUNTY TO PARTICIPATE IN THE MUNICIPAL PARKING FINES PROGRAM, IN A FORM THAT IS ACCEPTABLE TO THE CITY ATTORNEY ; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Manager 4 (13-9). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE BROWN LAW GROUP, LLC, TO COMMENCE AN EVICTION ACTION AGAINST IN-TOUCH LOGISTICS, LLC; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Attorney 5 (13-10). A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE BROWN LAW GROUP, LLC, TO REPRESENT THE CITY OF OPA-LOCKA IN OPA-LAKES DEVELOPMENT, LLC VS. CITY OF OPA-LOCKA; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by City Attorney The above resolutions were read by Attorney Brown. It was moved by Commissioner Riley, seconded by Vice Mayor Kelley to pass the resolutions. The motion on the resolutions passed by a 3-1 vote. Commissioner Pigatt Not Present Commissioner Riley Yes Commissioner Holmes No Vice Mayor Kelley Yes Mayor Taylor Yes 15. PLANNING & ZONING: A. HEARINGS: B. APPEALS: 16. ORDINANCES/RESOLUTIONS/PUBLIC HEARING: A. FIRST READING ORDINANCE(S): 2. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AMENDING CHAPTER 2 ARTICLE XI, DIVISION V — CIVIL SERVICE BOARD OF THE CITY OF OPA-LOCKA CODE OF ORDINANCES; PROVIDING FOR REPEAL OF ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING FOR AN EFFECTIVE DATE. Sponsored by Commissioner Riley Regular Commission Meeting Minutes—6/14/2017 5 The above ordinance was read by Attorney Brown. Mayor Taylor opened the floor for a public hearing. There being no persons to speak on the public hearing and the floor was closed. It was moved by Commissioner Riley, seconded by Vice Mayor Kelley to pass the ordinance. Commissioner Riley said that he sponsored the item so that the employees can have some protection at work. Vice Mayor Kelley said that he had some small concerns about the item as well, but will wait to see what happens when it comes back for second reading. There being no further discussion, the motion on the ordinance passed by a 3-1 vote. Commissioner Riley Yes Commissioner Holmes No Vice Mayor Kelley Yes Commissioner Pigatt Not Present Mayor Taylor Yes City Attorney Brown brought to the attention of the commission item 14-1 which is the public hearing that was requested by Marc Cooper of Ransom Hauling, Inc. Commissioner Riley suggested Wednesday of next week to hold the hearing. Mayor Taylor asked that the commission be polled for the hearing. The commission decided on the 20`h to hold a special meeting on the 2nd floor of the municipal complex to create a shortlist of the top five (5) candidates that applied for the city manager's position. Then they decided on the 26th to do the interviews for the position. The time for both meetings will be 10:00 a.m. B. SECOND READING ORDINANCE(S)/PUBLIC HEARING: C. RESOLUTIONS: 17. CITY MANAGER'S REPORT: City Manager Harrell said there was no vote on the contract with the county, but she was previously advised to execute an agreement. She needs direction on how to proceed. Vice Mayor Kelley asked what happens now since the motion died for lack of a second. City Attorney Brown said that the first agreement that passed is the agreement that stands. The repayment process and plan for the seven million dollars ($7,000.000.00) that the City owes the county which is section 16 has been omitted. The City needs to specify what the payment process is and come up with a plan to payoff what is owed. Vice Mayor Kelley said that this is a serious matter and should not be deferred. Regular Commission Meeting Minutes—6/14/2017 6 City Attorney Brown said that it is imperative that the commission come up with a payment plan. He said that if the commission does not do anything about the item then he will have to use his authority to take action in the best interest of the City to aid with the financial crisis. City Manager Harrell said that the last time they met she told the commission that there was no communication between the City and the financial emergency board, but that has changed. The FEB is now working on approving the items from the previous meetings. Vice Mayor Kelley said that he is concerned about the sewage over at the lift station at the park. He asked for an update on the status of it. Public Works Director Airia Austin said that they are in the process of repairing the pump station. The contractor recently came out to pump the water and his pump broke. They provided him with one and that hose broke as well. Repairs have been made and the contractor is back on site doing the repairs. Vice Mayor Kelley asked who is accountable for what is going on since that pump station is not that old. He also asked if any notices were sent to the residents in the area informing them that there is an issue going on because the area smells and now there is a hole in the ground. He asked the city manager for a full report on everything that has been going on since all of this started. He wants to have a town hall meeting on the water bill issues and he asked for the status on the shift hours for the police department. Assistant Chief of Police Sharon Gallimore said that currently they have changed to twelve hour shiftS from 6:00 a.m. —6:00 p.m. with two days off and two days on. Vice Mayor Kelley asked if the communications with 911 still go through Miami-Dade County. Ms. Gallimore said, "Yes." There is also a non-emergency number and the dispatch number which 305-953-2877. Commissioner Holmes asked Mr. Austin how old was the pump station with the sewage issue. Mr. Austin said that the he believes the pump station was built around 2013. Commissioner Holmes asked what the problem with the pump station is. Mr. Austin said that there was a hole in one of the lines and a bypass pump had to be created to allow the flow to get to the main pump. Commissioner Holmes said that he is concerned because he does not want anyone to fall into the hole. Mr. Austin said that the problem should be fixed within three (3) weeks. Commissioner Holmes asked the city attorney to draft a resolution so that the State can know that the old city hall needs to be fixed. He also has other resolutions that he wants to bring forth, but he will inform him at a later time. Mayor Taylor asked the city manager for an update on the potholes. Regular Commission Meeting Minutes—6/14/2017 7 City Manager Harrell said that one hundred thirty eight (138) potholes have been filled in the last six (6) months. Mayor Taylor asked for the status on employee Eddie Altidore. Mr. Austin said that Mr. Altidore is out of intensive care and back home. Commissioner Holmes asked for the status on employee Ronald Griffin. Ms. Gallimore said that she does not know the status of Mr. Griffin, but he did submit his resignation. 18. OFFICIAL BOARD REPORTS: No reports at this time. 19. MAYOR/COMMISSION REPORT: Vice Mayor Kelley said that the Father's Day Fishing event will be held this weekend at Ingram Park. Feeding South Florida will also be held this month. He told the city attorney that he still wants a letter drafted to the State regarding a joint meeting. City Attorney Brown said that he will forward the e-mail that was sent to the State. He did not know he was supposed to draft a letter to submit to the commission for approval, he thought he was given a directive to reach out to the State for a meeting. Commissioner Holmes asked about employee Yvette Thomas whose husband just passed away. Mr. Austin said that Mrs. Thomas husband passed away last Tuesday and the final arrangements are not complete. Mayor Taylor asked that everyone pray for Mrs. Thomas and asked that the information be forwarded to the City Clerk's Office when the arrangements have been made. 20. OFFICIAL BOARD APPOINTMENTS: 21. ADJOURNMENT: There being no further business to come before the Commission, it was moved by Vice Mayor Kelley, seconded by Commissioner Holmes to adjourn the meeting at 8:35 p.m. , / I P MAYO ' Regular Commission Meeting Minutes—6/14/2017 8 ATTEST: fi. CITY CLERK Regular Commission Meeting Minutes—6/14/2017 9