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HomeMy Public PortalAbout140_070_GA 04 Human Resources Manager Updated May 2011Currently Grade: 20 Salary Range: $44,681 - $71,429 Proposed Grade: 22 Salary Range: $49,261 - $$78,751 (Exempt) Job Title change from Administrator to Manager JOB TITLE: Human Resources Administrator Manager GA04 DEPARTMENT: General Administration, City of Tybee Island JOB SUMMARY: This position is responsible for managing the administration and implementation of the city personnel policies activities of the Human Resources Department. Essential job functions: plans, develops, maintains, organizes, implements, coordinates, manages, and evaluates the city’s human resource functions. MAJOR DUTIES: Maintain accurate written procedures for all job responsibilities Maintains employee files, including: annual sick leave records, personnel files, and drug test results Implements and administers city personnel policies; ensures compliance with State and Federal laws and regulations Researches and recommends policy changes to City Manager and Finance Director. Provides information and resources to employees concerning problems with health benefits, personnel issues, including drug awareness, supervisory skills, and sexual harassment Processes grievances and assists department directors with disciplinary hearings Assists department director by preparing and placing advertising, maintaining list of current openings, recruiting and screening applicants, securing references, scheduling extensive background checks, conducting interviews Sets up random and pre-employment physical examinations and drug tests for employees at the direction of the city manager. Administers benefits program, including workers’ compensation, group hospitalization, life insurance, and voluntary benefit programs Coordinates the orientation process for new employees Coordinates employee recognition programs, serves on the Employee of the Quarter Committee. Ensures that all personnel policies are published and maintained Remains aware of developments and trends in the field of human resources by attending workshops, meetings, conferences, and reading professional literature. Ensures compliance with the Fair Labor Standards Act Human Resources Administrator Manager, General Administration Page 2 Takes minutes and provides staff assistance to the Ethics Committee. Ensures compliance with the Fair Labor Standards Act Prepares salary figures for the annual budget. Prepares annual leave accrual balances in compliance with the annual audit. Performs other related duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION: Knowledge of public administration principles and practices Knowledge of city personnel and budgeting policies and procedures Knowledge of city codes, ordinances, and regulations Skill in the use of office equipment such as computer, typewriter, facsimile machine, and copier Skill in policy development and implementation Skill in oral and written communication Knowledge of the laws that govern public employees SUPERVISORY CONTROLS: Management assigns work in terms of department goals and objectives. The supervisor reviews work through conference, reports, and observation of department activities. GUIDELINES: Guidelines include city and department policies and procedures, city codes and ordinances, and applicable state and federal law. These guidelines require judgment, selection, and interpretation in application. COMPEXITY: The work consists of varied administrative and technical duties. The sensitive nature of personal matters contribute to the complexity of the position SCOPE AND EFFECT: The purpose of this position is to serve as the human resource manager. Successful performance helps ensure the development and implementation of effective policies. PERSONAL CONTACTS: Contacts are typically with city employees, department heads, co-workers, city, county, and state officials, attorneys, vendors, service providers, and the general public. PURPOSE OF CONTACTS: Contacts are typically to give and exchange information and provide services. PHYSICAL DEMANDS: The work is typically performed while sitting, standing, walking, bending, crouching, or stooping. The employee must occasionally life light and heavy objects. Human Resources Administrator Manager, General Administration Page 3 WORK ENVIRONMENT: The work is primarily performed in an office. SUPERVISORY RESPONSIBILITY: None MINIMUM QUAILIFICATIONS: Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with the completion of a high school education. Sufficient experience to understand the duties of the position. Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated. Professional certification in human resources or the ability to obtain a professional certificate in human resources within two (2) years.