HomeMy Public PortalAbout06-25-2001 Workshop Session
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MINUTES
Board of Commissioners Monthly Workshop
Monday, June 25, 2001 - 7:30 p.m.
Town Barn
The Hillsborough Town Board held a Monthly Workshop on June 25, 2001 at 7:30 PM in the
Hillsborough Town Barn. Present for the Workshop were Mayor Horace H. Johnson, Sr.,
Commissioners Kenneth Chavious, Frances Dancy, Evelyn Lloyd, Brian Lowen, and Mark
Sheridan. Staff present were Town Manager Eric Peterson, Planning Director Margaret Hauth,
Town Clerk Donna F. Armbrister, Finance Director Sherry Carter, Police Chief Nathaniel
Eubanks, Public Works Director/Assistant Town Manager Demetric Potts, Code Enforcement
Officer Todd Chavious, Management Intern Jim Klinger and Town Attorney Bob Hornik.
1. Open the Wor~hop
Mayor Horace H. Johnson, Sr. opened the Workshop at 7:31 PM.
2. Agenda Changes & Agenda Approval
Mayor Johnson requested the Board add a Resolution to Receive Grant Funds to the Agenda. By
consensus, the Board agreed to consider the Resolution at that tinle.
. Town Manager Eric Peterson presented the Resolution for the Board's consideration.
Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board moved
to approve the Resolution Authorizing the Town Manager to Execute the Offer and Acceptance
of Loan or Grant for Water Supply System Project with the State of North Carolina Department
of Environment and Natural Resources, Division of Environmental Health as presented by a vote
of 5-0. The motion was declared passed. A copy of the Resolution is hereby made a part of
these official Minutes as an Attachment.
3. Updates from Mayor & Board members on Key CommitteeslIssues
Commissioner Lowen updated the Board on the Board on the activities of the Schools and Land
Use Committee.
4. Discuss the Board's Options Regarding the pending votes on Hampton Pointe (re-zoning and
Special Use Permit), to Correct the Problem of Not Having Sworn Testimony at the Public
Hearing for Hampton Pointe's Special Use Permit - Please see Memorandum from the
Planning Director
5. Consideration of an Ordinance to rezone 58 acres at NC 86/I-85 from Limited Office to
Entranceway Special Use (Tax Map 4.45.4c) - Hampton Pointe
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6. Consideration of Master Plan/Special Use Permit for the Hampton Pointe Project (Tax Map
4.45.4c) - Hampton Pointe
Items 4,5,' and 6 were taken together.
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Bill Anderson, representing the Hampton Pointe Development, appeared before the Board and
stated that he appreciated the Town's Planning Director calling him to apologize and explain the
situation of not having sworn testimony at the Public Hearing. He restated their desire to
continue working with the Town to come to a consensus on the proposed development plans.
Paul Newton addressed the Board and expressed his support of the Hampton Pointe project.
Jerry Dickens, representing the Hampton Pointe Development, reiterated to the Board their
desire for the Board to make a decision on this project as soon as possible.
Marianne Risley addressed the Board and expressed her concerns regarding the traffic problems
in that area regardless of whether or not the Hampton Pointe project is approved.
Matthew Farelly appeared before the Board and discussed his fears that the Hampton Pointe
Project would pull commerce away from the downtown Hillsborough area.
Syd Alexander requested that if the Board agreed to hold another Public Hearing, that they also
hold a vote on the proposed Hampton Pointe Development that same evening.
Vickie Atkinson addressed the Board and expressed her concerns with the proposed
development.
. Norma Preston also addressed the Board expressing her concerns.
Craig Benedict, representing the Orange County Board of Commissioners and the Orange
County Representatives on the Economic Development District Taskforce, addressed the Board
regarding the concerns of the County and the EDD Taskforce. He presented the County's
recommendations for the Board to consider. A copy of these recommendations is hereby made a
part ofthese official Minutes as an Attachment.
Mayor Johnson polled the Board members regarding their stance on this Item.
Commissioner Chavious stated that he wished to reserve his comments until such time that a
vote is taken
Commissioner Lowen stated he would like to see the Board come to some decision on this
proposed development.
Commissioner Sheridan said he would also like to see a decision made.
Commissioner Lloyd declared that she does not want to see all of the development in the EDD
happen in the same location.
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Commissioner Dancy expressed her feelings that the Board can work with the developers if both
parties are willing to compromise.
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Commissioner Lloyd made a motion to deny the Ordinance to rezone 58 acres at NC 86/I-85
from Limited Office to Entranceway Special Use (Tax Map 4.45.4c) - Hampton Pointe. This
motion failed for lack of a second.
Upon a motion by Commissioner Lowen, seconded by Commissioner Chavious, the Board
moved to schedule another Public Hearing to receive comment on the proposed Hampton Pointe
development for July 24, 2001 at 7:00 PM at the Courthouse by a vote of 4-1 with
Commissioners Lowen, Chavious, Dancy, and Sheridan voting Aye, and Commissioner Lloyd
voting Nay. The motion was approved.
Mayor Johnson caIled for a 5-minute recess.
Mayor Johnson reconvened the meeting.
7. Discussion/Presentation Regarding the Proposed Development at 1-40 and Old NC86
Matthew Farelly appeared before the Board and spoke in favor of this proposed mixed-use
development and suggested the Board consider this as an alternative to the proposed Hampton
Point Development.
Max Preston addressed the Board and encouraged the Board to consider and take action on this
proposed development before making a decision on the proposed Hampton Pointe Development.
Scott Radway and Jeff Birtch, representing Kinley-Hom/Benchmark Group Developers,
presented the proposed Development at 1-40 and Old NC 86 Plans for the Board's consideration.
Scott Radway also gave a brief history of this proposed development and how the process has
proceeded to this point and fielded questions from the Board.
8. Other
There was not other business discussed.
9. Adjourn
Upon a motion by Commissioner Lowen, seconded by Commissioner Chavious, the Board
moved to adjourn at 9:50 PM by a vote of 5-0. The motion was approved.
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Respectfully submitted,
Donna F. Armbrister, CMC
Town Clerk
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TOWN OF HILLSBOROlJGH BOARD OF COMMISSIONERS RESOLUTION
AUTHORIZING THE TOWN MANAGER TO EXEClJTE OrFER AND
ACCEPTANCE 0' LOAN OR GRANT 'OR WATER SUPPLY SYSTEM PROJECT
WITH THE STAD or NORTH CAROLINA DEPARTMENT OF ENVIRONMENT
AND NATURAL RISOURCES. DIVISION OF ENVIRONMENT At REAL TH
WHBREAS. tho Town of Hilllbolouah baa bocm notified by tha North CilOlina
Deputruent of Environment and NIlW'al Rcsoun:es, Divi.ion of Environmental HeaUh. that the
Town has qualified for . State grant ftom the North CaroliDa Clean Water Loan and Grant
Projnlmi and
WHEREAS. the State'. offer must be accc:pted by July 4, 2001; and
WHEREAS. the omr aud Aecepw\ce Form mUll be accompanied by a certified copy of
a" authoriution by the Town ofHillsboroush'a soveming body.
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NOW. THEREFORE, BB IT RESOLVED this 25th day of June, 2001 that the Town of
Hillaborough Board of CommiIlioDe:l'1 herebyaudlorizes Eric Potenon, tile Town Manapr, to
execute the State o(North Carolina Department ofBnviroamont IDd NatUral ROSOW'CC8, Division
of Environmental Kealtb. 0ffIr aDd Aeceptante of Loan or Grant for Water Supply Sy.tem
Project. bearina Project No. Dl!H: OSOllDd otrorlni a State IfIDl of $2 million for the Town of
Hillaborou,l1', Water Plant Rehabilitation Project, IDd to tlke IUCh ocher action and to execute
such other fonna .. may be QOCOIIUy 10 aisnifY the Town of Hilllborough's 1CCClp&ar~ of UItI
offer and La proceed with the erant process.
nut Jl_lutiOD Wat offered by Commissioner Brian Lowen and eec:ondcd by
Commissioner Frances Dancy ,the TCiUIL olwhich vole WIS ae follows:
Ayes: 5
Noes: 0
Absent or Excused:
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Dated: June 2~, 2001.
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Donna Annbrister. Town Clerk
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ORANGE COUNTY PLANNING & INSPECTIONS DEPARTMENT!'.... J51
Craig N. Benedict, AICP, Director
. Administration
(919) 245-2575
(919) 644-3002 (FAX)
www.co.orange.nc.us
306F Revere Road
POBox 8181
Hillsborough,
North Carolina, 27278
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MEMORANDUM
TO:
Mayor Horace Johnson
Hillsborough Town Board
FROM:
Craig N. Benedict, AICP, Planning Director
on behalf of the Orange County Board of Commissioners
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DATE:
June 22,2001
Subject:
Hampton Pointe Project
These comments are respectfully submitted.
The purpose of the Hillsborough Area Economic Development District (EDD) is to
provide a long term, viable, mixed use development area that creates a variety of
good employment opportunities and stable tax base.. The positive benefits of an
economic development district should far outweigh the costs of services and the
potential adverse impacts upon the quality of life as it relates to traffic congestion.
The Hampton Pointe project, as proposed, does provide certain positive aspects:
1. Appropriate place for commercial retail
2. Enhanced tax base
3. Increased employment opportunities
4. Water and Sewer operating revenue.
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However, there are certain basic Economic Development District principals that
are being compromised by this proposal.
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A. It does not promote sustainable mixed-use development with a variety of
jobs, industry and services.
B. It does not distribute peak traffic patterns.
C. In general, does not provide living wage jobs.
D. Does not provide long-term economic stability because retail is a fragile
sector.
In fact, the proposed project would:
· overly consume the retail market that was intended to be distributed
throughout the EDD area with various access points on New and Old NC
86 near 1-40 and 1-85.
· create traffic congestion because of its intense retail nature.
· weaken or undermine the entire Economic Development District
opportunities on development proposals which need a minor mix of retail
and which will someday be the Town of Hillsborough's long term stable
tax base.
What the county respectfully offers as comment, to the Town of Hillsborough for
their deliberation is the following:
1) A sincere thank you to the Town of Hillsborough for being a partner in
past and future EDD endeavors and improved excellent communication.
2) Scale the project down 30% of the retail total and replace 150,000 square
feet building and 500 associated parking spaces with landscaping to meet
impervious requirement and improve site plan aesthetics
3) Require traffic improvements to complete 4 lane divided highway with
turn lanes from entrance to 1-85 access.
4) See list of site plan enhancements (Exhibit 1):
· Parking lot and pedestrian circulation
. Landscaping
. Architecture
. Rail Station Park and Ride
We support the Town of Hillsborough in your economic development efforts
and hope the quality of the development, if approved, matches the
commitment this board has made to create quality precedence-setting special
entranceway goals and guidelines.
g: craig\correspondence\mayorjohnson6- 22-01
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Hampton Pointe Master Plan
Staff Comments - January 2001
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The following items have been identified as unsatisfactory and should be revised to
reflect the following:
Parking and Loading
1. North Carolina State Building Code requires additional handicap accessible stalls.
2. No handicapped parking is provided to be readily accessible to Building 3.
3. Loading areas to be designated at sides and rear of buildings.
4. Eliminate all parking stalls that backup directly into main access points.
Landscaping
1. Landscape divider strips to be provided at each parking aisle perpendicular to
parking spaces.
2. Landscaping required around base of structures to offset long expanses of wall
surface.
3. Additional and extensive landscaping required at perimeter of property and along
street rights-of-way.
4. Provide additional open space/tree preservation buffer between parking lot and
road rights-of-way.
5. Parking area quadrants to be separated by landscaping.
Impervious Surface
1. 69% impervious surface indicated on plans does not include additional impervious
surface which will result in development of outparcels. Maximum impervious
surface recommended for the entire project is 50%. Additional development of
outparcels could result in impervious surface exceeding 80%.
Architectural Considerations
1. Add offsets to Building #1 and landscape around perimeter to provide relief from
long, uninterrupted expanses of wall. (Move center section of building forward)
2. Move loading area to opposite end of building or side of building to avoid
circulation difficulty, to improve aesthetics and move heavy loading traffic away
from food store and towards garden area.
3. Building architecture (exterior election) could use enhancement.
Site Layout
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1. Building #3 not allowed in rail station reserve area.
. 2. Move most of outparcels to a walkable area.
3. Leave/add natural areas along corridor.
RoadwayslTransportation
1. Align signal for cross access between truck/gas stop.
2. Widen NC 86 to four (4) lane divided highway.
3. Accommodate future rail stop area and provide bus drop off zone.
4. 100% retail can overburden traffic capacity of roadways in area and limit potential
of other non-retail employment based sites in the EDD area.
Environmental
1. Locate buildings, roadways and parking areas to minimize land disturbance by
matching land elevations and preserving natural vegetation.
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ORANGE COUNTY PLANNING
STAFF COMMENTS - JUNE, 2001
HAMPTON POINTE MASTER PLAN
We have reviewed the revised plans for the Hampton Pointe development, and
have the following comments to offer:
Impervious Surface:
Impervious area is still above the suggested maximum for area. Less square
footage and less associated parking will permit more landscaped pervious area.
Parking and Circulation:
1. Eliminate perpendicular parking in front of Building 1.
2. Provide internal cross access easements to ensure connectivity between
parking lots for Outparcels A through E.
3. Demarcate loading bays at rear of Building 1 and 2 and identify others.
4. Remove parking at main entrance accesses and provide double median and
all landscape areas.
Landscaping
1. Increase width of main circulation road landscaping.
2. Width of landscape areas adjacent to road is only five-feet wide. It needs to
be a minimum of fifteen-feet wide to accommodate landscaping and avoid
visibility obstructions.
3. Landscape median needs to prevent left-hand turns into first parking lot
entrance.
4. Double the size of interior lot landscape islands. Proposed islands are too
narrow to provide adequate planting for healthy root system of trees.
5. Provide landscaping at front of building.
6. Street trees along NC 86 S should be a mix of flower (Dogwood and Kwanzan
Cherry) along with hardwoods.
7. Identify and preserve existing trees near old homestead site.
8. Proposed planting of Scarlet Oak is not practical within the ten-foot wide
planting island proposed for the interior parking lot area.
9. Proposed street trees and landscape island trees to be a minimum height of
twelve feet.
Architectural Considerations:
1. Relocate and screen dumpster at Buildings 3 and 4.
2. Facade of Buildings 3 through 6 facing frontage road shall be aesthetically
3. All elevations shall be designed to be architecturally treated so as to avoid
long, unarticulated or blank facades.
4. North side of Buildings 3 through 6 shall be designed to appear orientated
towards the street.
5. Future outparcels have high visibility and should be de$igned aesthetically on
all sides.
Railroad Park and Ride:
1. Future rail station and park and ride facility should be located central to the
site to provide superior access to road network and pedestrian access to
retail centers.
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