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Home My Public Portal About140_023_11-13-14 CCAR_DDRLF IPA and RLF MAYOR CITY MANAGER 7-N 444 Jason BueltermanA s Diane Schleicher CITY COUNCIL I CITY CLERK Wanda Doyle,Mayor Pro Tern 1 44c 4 Janet LeViner Barry Brown Rob Callahan CITY ATTORNEY Bill Garbett esk, Edward M.Hughes Monty Parks {' I - • Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. City Council Meeting Date for Request: 11/13/14 Item: Request Mayor Buelterman's signature confirming support for the following: 1 Initial Pro'ect Assessment for consideration to a.$1 for a DDRL from the De.artment of Communit Affairs for the T bee Post Theater 2 Geor.is Cities Foundation Revolvin. Loan Fund A..lication for the T bee Post Theater Explanation: Budget Line Item Number (if applicable): Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner(ccityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Chantel Morton, Executive Director, Development Authority/Main Street Phone/Email: 912-844-9771 / cmorton(&cityoftybee.org Comments: Date given to Clerk of Council 11/5/14 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 , City of Ethics www.cityoftybee.org �� LLif�V B Downtown Development Revolving Loan Fund MD RLF) Initial Project AssessiEL46}r Downtown Development (# Gear2ia: Department of COMMUNITY AFFAIRS Revolving Loan Fund Office of Economic Development 60 Executive Park South,NE Atlanta,Georgia 30329 www.dca.ga.gov Thank you for your interest in the DD RLF Program of the Georgia Department of Community Affairs. The Initial Project Assessment(IPA)contains several questions regarding your proposed project. Your answers to these questions will help us determine whether your project is eligible for DD RLF funding. In most cases,both the applicant local government(city or county)and the proposed borrower business will need to provide information to complete this form.Should you need any assistance in understanding these questions,please contact the Kimberly Carter, DD RLF Program Manager,404.679.0604 or kim.carter{a7dca.ga.gov. APPLICATION INSTRUCTIONS To Complete Electronic Form: Click on TEXT BOX to add text. Double click on YES/NO boxes and select "Checked". 1. All applicants must complete the DD RLF Initial Project Assessment and submit required attachments. 2. Before filling out this application form, please review the DD RLF Rules& Regulations. 3. Only typed or computer-generated applications will be accepted and reviewed.Any material change to the format,questions,or wording of questions presented in this application will render the application invalid and it will not be accepted. 4. Complete the applicable sections of the application fully. If questions are left unanswered or required attachments are not submitted,the application process will not proceed until the information is submitted. 5. Use clear and concise language.Attachments should only be used when requested or as supporting documentation. 6. The following must be submitted in order to initiate the review process: • Online submission of the DD RLF Application • One original,signed certification form and all required attachments. Return to: DCA— Office of Economic Development 60 Executive Park South, NE Atlanta, GA 30329 ATTN: DD RLF Program Manager Facsimile copies will not be accepted. Applicant Information Name of Applicant (City/County/Development Authority)* TYBEE ISLAND DEVELOPMENT AUTHORITY/MAIN STREET Address:* PO Box 2749 City:* State:* Zip Code:* Tybee Island GA 31328 Contact Person:* Title:* CHANTEL MORTON EXEC. DIRECTOR, DEVL AUTH/MAIN STREE Telephone:* Fax: E-mail Address:* 912-472-5071 cmorton @cityoftybee.org Name of Sub-Recipient:* JIM KLUTTZ Sub-Recipient Address:* PO BOX 629 City:* State:* Zip Code:* Tybee Island GA 31328 Contact Person* Title* JIM KLUTTZ PRESIDENT, FRIENDS OF TYBEE THEATEI Phone:* Email* 912-663-4840 TYBEE2 @BELLSOUTH.NET Project Address:* Total Project Cost:* 10 VAN HORNE $1,450,000.00 DD RLF Loan Funds Requested:* $250,000.00 Section B — Project Specific Information Project Description Describe your project. Provide sufficient detail for a clear understanding of the entire project, including the interested parties, their names and a description of any sub-recipient business. Please also indicate the following: • What activities the DD RLF proceeds will be used for? • How will the proposed project assist the applicant community in its efforts to revitalize and enhance its core downtown commercial district?* THIS PHASE FOR THE REHABILITATION OF THE TYBEE POST THEATER IS ESTIMATED TO COST A TOTAL OF $1,450,000. A MILLION DOLLARS HAS BEEN INVESTED TO DATE WITH ACQUISITION AND PARTIAL RESTORATION. THE REQUESTED MONIES WILL BE USED FOR THE FOLLOWING: - HVAC - INSULATION - MECHANICAL AND ELECTRICAL UPGRADES - SEAT INSTALLATION - PLATFORM STAGE - OFFICE SPACE - BOX OFFICE - MARQUEE - PLAZA. THE COMPLETION OF THE TYBEE POST THEATER WILL PROVIDE A VENUE TO EXPAND AND SHOWCASE THEATER PRODUCTIONS, WHICH WILL ENHANCE AWARENESS OF THE ARTS AND CULTURE ON THE ISLAND. THE THEATER WILL ALSO BE A DRAW FOR SMALL CONVENTIONS. THE PRODUCTIONS AND CONVENTION OPPORTUNITIES WILL HAVE AN ECONOMIC IMPACT WITHIN TYBEE ISLAND'S DOWNTOWN AREA, AS WELL AS OTHER COMMERCIAL DISTRICTS ON THE ISLAND, WHILE PROVIDING JOBS YEAR- ROUND. TYBEE POST THEATER HAS BEEN VACANT FOR OVER TWO DECADES. OVER THE YEARS, THIS HISTORIC STRUCTURE HAS BEEN THREATENED TO BE DEMOLISHED, CHANGED OWNERSHIP AND IS NOW IN THE HANDS OF A DEDICATED OWNER AND NON-PROFIT ORGANIZATION TO SEE THAT IT IS PROPERLY RENOVATED. THIS RENOVATION WILL OPEN THE DOORS OF THE COMMUNITY'S HISTORIC THEATER TO PROVIDE A PUBLIC CULTURAL ARTS CENTER, MEETING SPACE AND JOBS. Eligible Activity Indicate each eligible DD RLF activity you will be assisting or undertaking.* Land Acquisition • Rehabilitation of Historic Private Facility Building Acquisition Rehabilitation of Historic Public Facility New Construction Purchase or lease of equipment* Sources and Uses (S & U) Indicate the amount of DD RLF financing requested and show how the proposed sources and used will be allocated. Show the other financing sources, the related dollar amounts and the purpose(s) for these funds. Be sure to identify the amount of equity in the project. Note the DD RLF Program generally requires an owner's equity injection and commercial financing in order for the project to be eligible and competitive. After selecting a use of funds below, applicants must enter the amount of funds for each use, the source(s) of funds for each use and the status of said funds. If there is more than one source associated with each use of funds, please list all sources and the amount associated with each source in the box marked "Source of Funds." Uses of Funds* Land Acquisition Building Acquisition New Construction Building Rehabilitation Purchase/Lease of Equipment Other Amount for Source of Funds for Building Building Rehabilitation Status of Funds for Building Rehabilitation:* (Amount)* Rehabilitation* $1,450,000.00 BANK, DDRLF - DCA, Committed verbally V RLF - GCF, FOTT, SUB Financing Structure Describe the principal parties in your deal and how funds will flow to the project. For example: • Who will provide the equity? • Who will provide the permanent financing, other than DD RLF? Has permanent financing been committed? • Is interim financing needed? If yes, who will provide the interim financing and has it been committed? • Who will own the assets upon completion? • If real estate is involved, has it been acquired or is there an option on the property?* THE EQUITY WILL BE PROVIDED BY THE PARTNERING BANK. PERMANENT FINANCING, OTHER THAN THE DDRLF, WILL BE PROVIDED BY THE PARTNERING BANK. THREE BIDS ARE CURRENTLY BEING SOUGHT FOR PERMANENT LOAN TERMS. INTERIM FINANCING IS NEEDED. THE SUB RECIPIENT, JIM KLUTTZ, WILL BE PROVIDING INTERIM FINANCING. UPON COMPLETION, THE FRIENDS OF TYBEE THEATER (501C 3) WILL OWN THE ASSETS. Collateral The DD RLF program requires most loans to be collateralized. Describe the collateral for the DD RLF loan, and, if applicable, the proposed collateral for the other project debt. Examples of collateral might be: • A first or second lien on real property; • A first lien on machinery or equipment; or • The pledge of marketable securities.* THE COLLATERAL FOR THE DDRLF LOAN WILL BE A LIEN ON THE TYBEE POST THEATER PROPERTY. Timetable and Stages Please use the space below to indicate your estimated project timetable, including the current status of the project and its implementation schedule by providing an estimated activity completion date for each activity listed.* CURRENTLY, THE FRIENDS OF TYBEE THEATER (FOTT) ORGANIZATION IS AWAITING FINALIZATION OF CONTRACT WITH THE GENERAL CONTRACTOR AND PERMITTING TO BEGIN CONSTRUCTION. THE FIRST PHASE, WHICH IS EXPECTED TO BE COMPLETED IN APRIL OF 2015, WILL INCLUDE THE FOLLOWING: - HVAC - INSULATION - MECHANICAL AND ELECTRICAL UPGRADES - SEAT INSTALLATION - PLATFORM STAGE - OFFICE SPACE - BOX OFFICE - MARQUEE - PLAZA. THE SECOND PHASE, WHICH IS EXPECTED TO BE COMPLETED IN 2015, WILL INCLUDE THE FOLLOWING: DCDIIA AAICAIT A5/ Public Benefit Standards If your project is an eligible downtown development activity, it must provide a certain level of public benefit. For example, meeting downtown development needs, meeting aesthetic or historic preservation needs, job creation or retention, etc. Therefore, indicate how your project will benefit your downtown area.* THE COMPLETION OF THE TYBEE POST THEATER WILL PROVIDE A VENUE TO EXPAND AND SHOWCASE THEATER PRODUCTIONS, WHICH WILL ENHANCE AWARENESS OF THE ARTS & CULTURE ON THE ISLAND. THE THEATER WILL ALSO BE A DRAW FOR SMALL CONVENTIONS. THE PRODUCTIONS AND CONVENTION OPPORTUNITIES WILL HAVE AN ECONOMIC IMPACT WITHIN TYBEE ISLAND'S DOWNTOWN AND OTHER COMMERCIAL DISTRICTS, WHILE ALSO PROVIDING JOBS YEAR-ROUND. THE TYBEE POST THEATER HAS BEEN VACANT FOR OVER TWO DECADES. OVER THE YEARS, THIS HISTORIC STRUCTURE HAS BEEN THREATENED TO BE DEMOLISHED, CHANGED OWNERSHIP AND IS NOW IN THE HANDS OF A DEDICATED OWNER AND NON- PROFIT ORGANIZATION TO SEE THAT IT IS PROPERLY RENOVATED. THIS RENOVATION WILL OPEN THE DOORS OF THE COMMUNITY'S HISTORIC THEATER TO PROVIDE A PUBLIC CULTURAL ARTS CENTER, MEETING SPACE AND JOBS. Photos and Map of Property Location Please upload a photo(s) of the proposed building or site and a map that reflects the downtown area of your community. Clearly identify the location of the proposed project. TYBEE POST THEATER location App1-DDRLF IPA application.pdf 191 KB I Add File Next Page 1 of 2 Report Abuse Terms of Use Powered by Adobe FormsCentral Downtown Development Revolving Loan Fund (DD RLF) Initial Project Assessment PLEASE PRINT THIS PAGE, SIGN AND RETURN TO: DCA Office of Economic Development ATTN: DD RLF Program Manager Georgia Department of Community Affairs 60 Executive Park South, NE Atlanta, GA 30329 I, the undersigned authorized representative of the applicant, certify to the best of my knowledge that the information contained in this application is true and correct, and this application has been duly authorized for submission by the governing body of the applicant. Local Government Signature Name Title Date Development Authority Signature Name Title Date Business Signature/ Name r ✓ / Till- / Date Prey Submit By clicking the"Submit"button above, I acknowledge that I have read and agreed to the Terms of Use and the Adobe Privacy Policy. SECTION A - GENERAL INFORMATION 1. Applicant and Sub-recipient Information (Submit 4 copies of application additional documents.) Applicant Name: Tybee Island Development Authority/Main Street Phone: 912-472-5071 (Downtown Development Authority or Similar Entity) Address: Po Box 2749 City : Tybee Island zip: 31328 City Population : 3,000 County Population: Contact Person: Jim Kluttz Title: Friends of Tybee Theater, President Contact Phone: 912-786-4210 Fax: E-mail: tybee2 @bellsouth.net Sub-recipient/Developer Information Name: James(Jim) E. Kluttz Address: PO Box 629 City: Tybee Island Phone: 912-663-4840 Fax: E-mail: tybee2 @bellsouth.net 2. Project Summary. Total Project Cost: $ 1,450,000.00 GCF Loan Funds Requested: $ $250,000.00 Note that GCF does not provide interim/construction financing. Location of Project: 10 Van Home Tybee Island 31328 Street Address City Zip 3. Local Ordinance and Program Information. (Please indicate whether the city has the following.) Yes No a. Zoning Ordinance x Date Adopted 1999 b. Sign Ordinance X— Date Adopted 2010 c. Historic District Ordinance Date Adopted 1999 d. Design Guidelines x e. Historic Preservation Commission X f. Façade Program X g. Staff person solely responsible for management of the downtown program X h. Inventory of Downtown properties x Page 4 of 9 03/13/2012 SECTION B- PROJECT SPECIFIC INFORMATION Please provide a description of the project for which you are seeking funds, making sure to be as specific as possible and to address each of the following items. Indicate the location of the property on the downtown map. (To the extent possible, please provide photos of the front, back, sides and interior of the building.) 1. Provide a brief description of the project and proposed use of funds: Completion of this phase for the Tybee Post Theater is estimated to cost a total of$1,450,000. A million dollars has been invested to date with acquisition and partial restoration. The requested monies will be used for HVAC,insulation,mechanical and electrical upgrades,seat installation, platform stage,office space,box office, and marquee,and plaza. 2. Briefly describe how the project relates to your comprehensive downtown revitalization Strategy. The completion of the Tybee Post Theater will provide a venue to expand and showcase theater productions,which will enhance awareness of the arts and culture on the island. The theater will also be a draw for small conventions. The productions and convention opportunities will have an economic impact within Tybee Island's downtown area,as well as other commercial districts,while providing jobs year-round. 3. Describe the specific downtown problems/needs that this project will address. Tybee Post Theater has been vacant for over two decades. Over the years,this historic structure has been threatened to be demolished,changed ownership and is now in the hands of a dedicated owner and non-profit organization to see that it is properly renovated. This renovation will open the doors of the community's historic theater to provide a public cultural arts center,meeting space and jobs. T 4. Describe the proposed activities to be undertaken that will meet these needs. The renovations that have taken place and will take place with funding will provide jobs,spur economic development for the city, provide additional awareness of the arts with public performances,and provide meeting space to accommodate small conventions. Page 5 of 9 03/13/2012 5. One of the goals of the program is to enhance the historic significance of Georgia's downtowns. Does the project meet the Secretary of Interior's Standards for rehabilitation of historic properties and other local historic guidelines? If not, please explain. Yes X (Exterior) No 6. Impact Measures. Describe project's potential short- and long-term impact using the following measures. Measure Short Term Long Term Projected # jobs created 15(construction) Projected # jobs retained 2(staffing) Projected increase in tax revenues Private development ($) # of blighted structures eliminated o a Projected spinoff development Projected # new housing units n o Projected civic/cultural enhancements 1 15 Other 7. Location Map. Please attach a map of the downtown area and indicate the location of the project/property on the map. To the extent possible, please provide photos of the front, back, sides, and interior of the building. (Please see maps and photos within Exhibits A&B) 8. Project Participants. (List the public and private organizations and individuals to be involved in the project and include a short description of their role (i.e. project manager, private lender, funding contributor or fund raiser, developer, etc.) • Name: James E. Kluttz Role: Guarantor of loan • Name: Friends of Tybee Theater Role: Property Owner • Name: J.T.Turner Construction Co. Role: Contractor • Name: Bank-TBA Role: Page 6 of 9 03/13/2012 9. Project Activity Schedule. (Provide a realistic timetable for completion of project and specify the time (if known or appropriate stage) at which Georgia Cities Foundation funds will be needed.) Estimated Activit Corn s letion Date A. With funding secured,this phase will begin immediately as described above April 2015 B. C. D. E. SECTION C- SOURCE AND USE OF FUNDS 1. Project Budget. (List the source and use of funds for the project.) Item Project Cost Sources Funds (Bank, GCF, Borrower) Acquisition N/A Project Hard Costs $250,000.00 GCF-LOAN $500,000.00 Bank $250,000.00 DCA-LOAN $350,000.00 Friends of Tybee Theater Project Soft Costs Architects, Engineers,Audio Consultants,and Theater Consultants $100,000.00 Friends of Tybee Theater Total Project Cost: $1,450,000.00 2. Total Project Funding: $ 1,450,000.00 Total GCF Funds Requested: $ 250,000.00 3. Explain how funds will be repaid to the Foundation. Capital campaign,theater operations. Page 7 of 9 03/13/2012 Section D - Certification I certify that the information contained in this application is true and correct to the best of my knowledge. I further understand that the Georgia Cities Foundation has the right to request additional information as needed. November 19,2014 Signature of DDA Chairman Date Ted Lynch Print Name 912-786-0878 Telephone Oro November 4,2014 Sirr: ure of Sub-recipient (Borrower) Date James(Jim)E. Kluttz Print Name and Title 912-786-4210;912-663-1099 Telephone I affirm that the City is aware of this application and that the proposed project appears to be consistent with the City's downtown development plans and/or strategies. November 13,2014 Signature of City's Chief Elected Official Date Jason Buelterman, Mayor of Tybee Island,GA Print name and Title 912-472-5081 Telephone For GCF Use Only: Date Received Initials IRP Region? Page 8 of 9 03/13/2012