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Home My Public Portal AboutMinutes_City Council Meeting_03122019CITY COUNCIL REGULAR MEETING IONA COMMUNITY CENTER MARCH 12, 2019 — 7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Kathy McNamara, Council Member Peter Wadsworth, City Attorney Andrew Rawlings, Public Works Director Zech Prouse, Chief of Police Karl Bowcutt and City Clerk Keri West. ABSENT: None. VISITORS: Nick Belmont, Kevin Peacock, Warren Winters. Mayor Gubler welcomed everyone and Member Thompson led the Pledge of Allegiance. A roll call was taken to open the meeting. CONSENT AGENDA: City Council Work Meeting and City Council Meeting Minutes of February 19, 2019 were reviewed. Council reviewed the finance reports for the period ending February 28, 2019 (42% of the fiscal year elapsed). The City had $653,100.80 in the bank and routine bills had been paid, "Exhibit A". Council President Geray stated a necessary correction needed on last month's City Council Minutes. Clerk West noted the changes and assured an edit will be made upon approval. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the consent agenda including the changes made to the Regular Meeting Minutes from February 19, 2019, removing the "All in favor, motion carried" statement. Council President Geray seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: New Business License Application- Nuclear Care Partners — Clerk West stated the business application was submitted by a healthcare company based out of Colorado, with an office in Idaho Falls. The company provides home healthcare and case management with patients in Iona. Mayor Gubler stated he has no concerns with this business application. City Council members voiced no concerns. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the business license for Nuclear Care Partners. Motion seconded by Council Member Thompson. All in favor. Motion carried. Discussion of Bonneville County Weed Ordinance — Mayor Gubler stated this agenda item has been postponed until April. Resolution Modifying Personnel Policy — Mayor Gubler stated this updated Personnel Policy has items included that were part of the discussion at last month's meeting. Attorney Rawlings specified the changes involve the Personal Leave section of the Personnel Policy. Attorney 1 Rawlings clarified the Personal Leave section states each employee receives their Personal Leave on January 1st, and receive an additional 8 hours for each year of service. Council President Geray questioned whether the Personal Leave should be capped and expressed concern over an employee obtaining 8 weeks of paid time off after 30 years of employment. The City Council discussed this situation and determined it is not relevant to address at this time. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the Resolution, number to be determined, a Resolution pertaining to the City of Iona Personnel Policy as modified. Motion seconded by Council Member Wadsworth. All in favor. Motion carried. Approval of Specs and Plans for Tank Project — Plans were distributed among the City Council and Mayor for the proposed tank project. Mayor Gubler stated at this time the City Council will discuss for approval, the specs and plans for the tank project to move forward with advertisement. Director Prouse confirmed the documents provided are exactly as the Council has discussed to allow for bids. Mayor Gubler stated the tentative date is April 8, 2019 to open the bids. Council President Geray stated he has done more research and is hesitant to restrict the scope to certain types of tanks, if other tanks meet the minimum specs and can save the City money. Mayor Gubler stated the specs as currently written only allow 2 types of tanks to be bid to be competitive with the structure. Mayor Gubler continued by saying the City decided months ago to only allow a cast in place tank, just like the one already in existence on the hill. Mayor Gubler stated if the Council wants to change the specs to allow another type of tank, the engineers will need to go back to the drawing board to re -write the specs and plans before advertisement for bids. Council President expressed his desire to have the specs changed to allow more types of tanks to be bid, as long as it does not completely set back the timeline. Council Member Thompson questioned the maintenance between a pre -cast tank and a cast in place tank. Director Prouse stated the maintenance would be similar, as long as each tank was constructed properly. Council Member McNamara stated if the specs are not approved tonight, the City Council would need to hold a Special Meeting to approve the specs for advertisement, prior to next month's meeting. Mayor Gubler confirmed a Special Meeting would be necessary. City Council was in agreement to give feedback to the engineer and have specs changed prior to approval. Approval of Scope of Work for Walking/Biking Path on Denning Avenue — Mayor Gubler stated the City received a partial grant of $125,500 for the walking/biking path on Denning Avenue, rather than the $155,000 we requested. He continued by saying the amount we requested last year was $114,000, so Engineer Paul Scoresby has provided a side by side comparison between the two quotes. Mayor Gubler stated if the Council decides to do the complete scope of work, it would require an additional $35,000 from City funds. Director Prouse stated he believes we have the money available in Capital Improvements. Council President Geray stated his desire for the City to put in the additional funds to complete the project in its entirety. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the scope of work for the Walking/Biking Path on Denning Avenue to supplement the grant that was provided, not to exceed $40,000 out of the City budget. Motion seconded by Council Member Thompson. All in favor. Motion carried. 2 STAFF REPORTS: Chief Bowcutt stated nothing to report. Director Prouse stated nothing to report. Clerk West stated the AIC Spring District Workshop will be held on Tuesday, April 23rd in Idaho Falls from 9am-3pm. Lunch will be served and the cost is $39/person. This meeting is intended for City Clerks, City Treasurers, City Council Members and Mayors. SUGGESTED AGENDA ITEMS: No items presented. Meeting Adjourned at 7:56 p.m. COUNCIL APPROVED: April 16th, 2019 ATTEST: Keri West, City Clerk Dan Gub er, May 3 City of lona Check Register - lona Page: 1 Check Issue Dates: 3/1/2019 - 3/31/2019 Apr 10, 2019 11:59AM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 03/19 03/06/2019 16582 03/19 03/06/2019 16583 03/19 03/06/2019 16584 03/19 03/06/2019 16585 03/19 03/06/2019 16586 03/19 03/06/2019 16587 03/19 03/06/2019 16588 03/19 03/06/2019 16589 03/19 03/06/2019 16590 03/19 03/06/2019 16591 03/19 03/06/2019 16592 03/19 03/06/2019 16593 03/19 03/06/2019 16594 03/19 03/06/2019 16595 03/19 03/11/2019 16596 03/19 03/11/2019 16597 03/19 03/11/2019 16598 03/19 03/13/2019 16655 03/19 03/13/2019 16656 03/19 03/13/2019 16657 03/19 03/13/2019 16658 03/19 03/13/2019 16659 03/19 03/13/2019 16660 03/19 03/13/2019 16661 03/19 03/13/2019 16662 03/19 03/13/2019 16663 03/19 03/19/2019 16664 03/19 03/19/2019 16665 03/19 03/19/2019 16666 03/19 03/19/2019 16667 03/19 03/19/2019 16668 03/19 03/25/2019 16669 03/19 03/25/2019 16670 03/19 03/25/2019 16671 03/19 03/25/2019 16672 03/19 03/25/2019 16673 03/19 03/25/2019 16674 03/19 03/25/2019 16675 03/19 03/25/2019 16676 03/19 03/25/2019 16677 03/19 03/25/2019 16678 03/19 03/25/2019 16679 03/19 03/25/2019 16680 03/19 03/25/2019 16681 03/19 03/25/2019 16682 03/19 03/26/2019 16688 03/19 03/26/2019 16689 03/19 03/26/2019 16690 03/19 03/26/2019 16691 03/19 03/27/2019 16696 Grand Totals: Summary by General Ledger Account Number BONNEVILLE COUNTY PUBLIC WORKS C-A-L-RANCH STORES FALLS PLUMBING SUPPLY, INC. IDAHO BUREAU OF OCCUPATIONAL LICENS IONA BONNEVILLE SEWER DISTRICT PEAK ALARM PETPRO PRODUCTS, INC. & HEALTHPRO N PORTER'S OFFICE PRODUCTS PSI ENVIRONMENTAL SAM'S CLUB/SYNCHRONY BANK SCHIESS & ASSOCIATES TACOMA SCREW PRODUCTS, INC. TETON COMMUNICATIONS, INC. IDAHO BUREAU OF OCCUPATIONAL LICENS ALLEN ELDRIDGE GREG MCBRIDE FORSGREN ASSOCIATES, INC. CHRIS HINTON LIZ GARCIA ALEXANDER CLARK PRINTING BONNEVILLE COUNTY PROSECUTOR'S OFF INTERMOUNTAIN GAS CO. NETBACK, LLC PC PLUS VERIZON WIRELESS WESTERN RECYCLING - CURBSIDE BONNEVILLE COUNTY SHERIFF CHEMSEARCH CHUCK VEACH HOWARD OR MAXINE WAKLEY IDABO ALLEN ELDRIDGE GREG MCBRIDE ASPHALT MAINTENANCE, INC. BLACKFOOT CABLE ONE HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. HOME DEPOT CREDIT SERVICES MOUNTAIN WEST RENTALS - IF NAPA AUTO PARTS ROCKY MTN. POWER TETON MICROBIOLOGY LAB UNIFORMS 2 GEAR WAXIE SANITARY SUPPLY WEXBANK pot ce $2S1,3o BATTERIES PLUS BULBS #209 C-A-L-RANCH STORES ELAN CITY, INC. GROVER'S ALL -WHEEL, LLC SLADE ROOFING Sanding materials Tools 2-Brass Unions Bryce license renewal City Bldg. sewer fees - nno. 6 Qtrly Security alarm monitoring 500 Dispoz-A-Scoops Office supplies Garbage pick up Membership fees Rushton/Olsen Inter. final Screws Police -add equipment to vehicle c Water Licensure-Zech Building inspections Mechanical Inspections Water Tank Project K-9 shots cot\ar)-4- v , I4 er Purchase of Male Belgian Malinoi Citation tickets Qtrly. Retainer Services Natural gas -heating Office PCs backup Office IT Services Cell phones Recycling bin Law Enforcement Qtrly pmt. Boiler water treatment program Reimburse credit -Water bill Reimburse credit water bill Membership & Individual Dues Building inspections Mechanical Inspections Bagged Asphalt Telephones Internet City Attorney Fees Maintenance supplies Kubota maintenance service Blade & Truck bed coating Street Lights -All power Water tests Police equipment Janitorial supplies Public Works-Dsl Battery for School Zone equipmen K-9 food Radar Speed Sign (2) Sander Bed sandblasted Re -Roof City, Shop, Fire Dept. & 104710 198.50 104710 85.41 104710 30.02 514165 30.00 104710 522.00 514150 117.78 104710 916.70 104150 329.67 514710 106.22 104150 100.00 104163 790.00 104710 190.08 104690 1,591.43 514165 60.00 104720 400.00 104720 126.20 514180 54,167.85 104690 364.78 104690 400.00 104690 244.01 104680 300.00 104175 880.37 514150 75.00 514150 112.50 104690 886.93 104150 51.00 104680 5,925.25 104710 204.17 011075 15.48 011075 9.64 104720 230.00 104720 600.00 104720 954.68 104710 170.00 514150 219.70 514150 73.28 104160 3,000.00 104710 1,044.38 104710 174.49 104710 172.56 104175 2,393.69 514710 150.00 104690 23.61 104710 215.14 104710 418.57 104710 125.97 104690 38.99 104690 5,839.00 104710 450.00 104820 66,935.41 152,460.46 M = Manual Check, V = Void Check City of Iona Check Register - Iona Page: 2 Check Issue Dates: 3/1/2019 - 3/31/2019 Apr 10, 2019 11:59AM GL Account Debit Credit Proof Grand Totals: Dated: Mayor: 01-1075 25.12 .00 25.12 01-2010 .00 25.12- 25.12- 10-2010 .00 93,756.94- 93,756.94- 10-41-50 687.34 .00 687.34 10-41-60 1,154.91 .00 1,154.91 10-41-63 790.00 .00 790.00 10-41-75 1,772.69 .00 1,772.69 10-46-80 6,225.25 .00 6,225.25 10-46-90 8,928.10 .00 8,928.10 10-47-10 4,884.77 .00 4,884.77 10-47-20 2,335.99 .00 2,335.99 10-48-20 66,935.41 .00 66,935.41 10-49-60 42.48 .00 42.48 51-2010 .00 58,678.40- 58,678.40- 51-41-50 476.55 .00 476.55 51-41-60 1,845.09 .00 1,845.09 51-41-65 90.00 .00 90.00 51-41-75 1,501.37 .00 1,501.37 51-41-80 54,167.85 .00 54,167.85 51-47-10 597.54 .00 597.54 152,460.46 152,460.46- .00 may dc.4(7 Report Criteria: Report type: Summary % M = Manual Check, V = Void Check Notice of Public Hearing NOTICE IS HEREBY GIVEN that the City Council of Iona, Idaho will hold a public hearing for consideration of an amendment to the fiscal year 2019 budget. The hearing will be held at the Iona Community Center, 3548 N. Main at 7:15 p.m. on April 16, 2019. The proposed amendment reflects additional revenues received from the Local Highway Technical Assistance Council Child Pedestrian Grant, Idaho Counties Risk Management Program, Iona Day Revenue, and from Reserves -savings. GENERAL FUND FY2017 FY2017 FY2018 FY2018 FY2019 FY2019 FY2019 Actual Actual Actual Actual Budgeted Budgeted Amended Revenues Expenditures Revenues Expenditures Revenues Expenditures Expenditures 779,675 778,523 789,811 832,261 992,355 FY2019 Increase Over Original Appropriation 992,355 1,236,080 243,725 At said hearing any interested person may appear and show cause, if any he has, why such proposed appropriations ordinance amendment should or should not be adopted. PUBLISHED: April & 9, 2019 Amy Sullivan, Treasurer Revenues Account # LHTAC $125,550.00 10-33-80 Reserves $40,000.00 Grants ICRMP (Roofs) $63,174.68 10-36-90 Misc. Rev. Iona Day $15,000.00 10-36-70 Iona Day Rev. Total: $243,724.68 Expenditures Capital Improvements Capital Improvements Iona Day Iona Expense Amended General Fund Budget: $243,725 + 992,355 = 1,236,080 Note: LHTAC (Local Highway Technical Assistance Council) Account # 10-48-20 10-48-20 10-47-70 (Revenues & Expense)