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HomeMy Public PortalAbout05-16-2016 PROCEEDINGS OF THE BOARD OF DIRECTORS FOR RICHMOND POWER & LIGHT MAY 16, 2016 The Board of Directors for Richmond Power & Light Plant met in regular session at 7:00 p.m. May 16, 2016, in the Council Chambers of the Municipal Building in said City. Chairperson Miller presided. ROLL CALL: Board members present were Doug Goss, Kelley Cruse-Nicholson, Bruce Wissel, Clayton Miller, Jeffrey Locke, Gary Turner, Misty Hollis and Jamie Lopeman. Absent was Ron Oler. Also present were: Randy Baker, General Manager; Walt Chidester, City Attorney; Karen Chasteen, City Clerk; Media; and, Sergeant-at-Arms. APPROVAL OF MINUTES: Ms. Hollis moved to approve the minutes of the Regular Meeting held May 2, 2016, supported by Mr. Wissel. Upon a vote viva voce, the motion passed. APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS: Upon recommendation of the Finance Committee, Mr. Locke moved to approve claims for payment in the amount of Five Million Nine Hundred Eighty Seven Four Hundred Thirty Seven Dollars and Eighty Two Cents(($5,987,437.82), supported by Mr. Turner. Upon a vote viva voce, the motion passed. STREET LIGHT COMMITTEE: Mr. Turner reviewed the procedure to request the installation of street lights. (This report is attached.) It was recommended that Oak Park 5 & 6 will be installed this summer. Sandbridge 3, and, Meadow Park scheduled for a later date. This matter was held until June for final approval. OLD BUSINESS: • BID OPENING-VOIP phone system: Ms. Hollis moved to accept and file the Proof of Publication, supported by Mr. Locke. Upon a vote viva voce, the motion carried. The following bids were received: Frontier $ 95,477.33 Atcia(Indianapolis) $ 39,358.00 CBTS—Cincinnati Bell $112,622.14 VanAusdel(Indianapolis) $ 79,722.00 Avaya (Indianapolis) $140,954.62 Gibson Teledata $127,350.00 Ms. Cruse-Nicholson moved to refer the bids to the General Manager for due diligence, supported by Mr. Goss. Upon a vote viva voce, the motion carried. NEW BUSINESS: • REQUEST TO RECEIVE BIDS FOR THE COMPLETION OF THE TRANSFORMER LOT: Mr. Wissel moved to authorize the General Manager to receive bids, supported by Mr. Goss. , RP&L—Board of Directors Minutes May 16,2016 Page 2 Upon a vote viva voce, the motion carried. REPORT BY GENERAL MANAGER: None MISCELLANEOUS BUSINESS: None ADJOURNMENT: There being no further business and a motion duly made, the meeting was adjourned. iller, Chairperson ATTEST: Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk. S.•/rpl/minutes/2016/may 16.docx .RP&L—Board of Directors Minutes • May 16,2016 Page 3 To: RP&L Board From: Gary Turner, Street Light Committee Chairperson RE: Street Light Committee Report On the basis of meetings with RP&L Staff,the Mayor and members of the Street Light Committee as well as informal conversations with RP&L Board members, I offer this report and recommendation on the installation of street lights in several locations throughout the city. Policy& Ordinances Governing Richmond Street Lights Article 7, (7.28 through 7.31)of the Unified Development Code states that: Street lights shall be installed in subdivisions, developments, and planned developments at all intersections, development entrances, and along internal streets. Article 7 spells out design guidelines, ownership and the process for coordinating with the RP&L on the installation of lights. In paragraph 7.31 the ordinance includes the following provision: Non-petition Clause: When street lights are not required, or the development gets relief from installing streetlights,the City or RP&L shall not,now or in the future, be obligated to install them. Every lot within the subject subdivision shall have a non-petition clause recorded as a deed restriction, applicable in perpetuity, stating that the property owner waives the right to petition the City or RP&L for street lighting to be installed at the City's or RP&L's expense. This waiver does not restrict private funding to be used for such improvements. According to a letter from Brent Wolfe dated August 9, 2013 RP&L's policy on obtaining street lights is as follows: ❖ A petition needs to be obtained with(the signatures of) over half of the names of who would be affected. This petition would be given to the Councilperson of that district. The Councilperson for that district then forwards the petition to Street Light Chairperson. The chairperson will then present it to the Board of Works Committee. ❖ Once it is approved with the Board of Works then it is returned to RP&L for design and construction. S:/rpl/minutes/2016/may 16.docx .RP&L—Board of Directors Minutes • May 16,2016 Page 4 Street Light Projects—Historical At some point in last administration, a moratorium on the installation of new street lights was imposed. As a consequence,there are subdivisions that were planned with the expectation of lighting which was not installed. The subdivisions that were effected and the estimated cost of construction is as follows: • Sandbridge Section 3 ($18,663) • Oak Park Sections 5 & 6 ($31,275) • Meadow Park, last section(No Estimate) These projects were all approved prior to the adoption of the Unified Development Ordinance and would not be subject to the Non Petition clause in 7.31. There have also been requests for lighting at several other locations. Those that have been disclosed in meetings or conversations include: • Lighting in the Depot District to match the fixtures installed along Ft. Wayne Avenue(No Estimate) • The intersection of 37th and South A($11,826) • The intersection of 37t and Geraldine Drive($4,566) • The intersection of Industries Road and Union Pike($14,877) The RP&L budget includes$30,000 that could be applied to the installation of street lights. Assuming the annual budget continues to include about the same figure for the next several years, all of the historic projects can be implemented in the next four to five years. The Street Light Committee has discussed using the date of the original request as the basis for setting priorities for projects and giving highest priority to lighting in residential neighborhoods. On that basis, oldest requests would be addressed first and in the first year Oak Park would be scheduled for implementation. The Oak Park project would need to be spread over into 2017 unless the Board would choose to enhance the current $30,000 budget. In 2017 Sandbridge,the balance of Oak Park and potentially part, or all of Meadow Park(depending on cost) could be scheduled. This approach could be continued annually until all historic residential projects are complete. The Committee recommends that RP&L be authorized to begin Oak Park in 2016. In regard to the non residential projects,the Committee recommends that we direct RP&L staff to evaluate and make recommendations on when and whether these projects should be implemented. New Projects—Opportunities S:/rpl/minutes/2016/may 16.docx RP&L—Board of Directors Minutes • May 16,2016 Page 5 There are three upcoming projects that will include new street lighting: South A Reconstruction US 27 Improvements Stellar Improvements These projects offer an opportunity to select a standard fixture that would enhance and give a consistent appearance to the downtown. The committee recommends that the Mayor be asked to create a working group that would include RP&L staff to select an appropriate fixture for these projects. S:/rpl/mmutes/2016/may 16.docx