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Home My Public Portal About11-21-2016 PROCEEDINGS OF THE BOARD OF DIRECTORS FOR RICHMOND POWER & LIGHT NOVEMBER 21, 2016 The Board of Directors for Richmond Power & Light Plant met in regular session at 7:00 p.m, November 21, 2016, in the Council Chambers of the Municipal Building in said City. Chairperson Miller presided. ROLL CALL: Board members present were Doug Goss, Bruce Wissel, Clayton Miller, Jeffrey Locke, Gary Turner, Misty Hollis, Jamie Lopeman and Ron Oler. Absent was Kelley Cruse-Nicholson. Also present were: Randy Baker, General Manager; Walt Chidester, City Attorney; Karen Chasteen, City Clerk; Media; and, Sergeant-at-Arms. APPROVAL OF MINUTES: Board Member Hollis moved to approve the minutes of the Regular Meeting held August 1, 2016, supported by Board Member Goss. Upon a vote viva voce, the motion carried. APPROVAL OF BILLS, INVESTMENTS AND TRANSFERS: Upon recommendation of the Finance Committee, Board Member Locke moved to approve claims for payment in the amount of, Six Million Four Hundred Fifty Seven Thousand Nineteen Dollars and ninety two cents ($6,457,019.92)supported by Board Member Lopeman. Upon a vote viva voce, the motion carried. STREET LIGHT COMMITTEE: See Attached report from Board Member Turner. OLD BUSINESS: • Open bids for an Automated Metering Infrastructure(AMI)system: Board Member Oler moved to accept and file the Proof of Publication, supported by Board Member Wissel. Upon a vote viva voce, the motion carried. One bid was received from Tantalus, Raleigh, North Carolina in the amount of Six Hundred Ninety Eight Thousand Eight Hundred Twenty Dollars($698,820) over two years. Board Member Oler moved to refer the bid to the General Manager for due diligence, supported by Board Member Lopeman. Upon a vote viva voce, the motion carried. Moved to refer the bids to the General Manager for due diligence. NEW BUSINESS: • Board approval of the 2017 expense and capital budgets. Board Member Locke moved to approve, supported by Board Member Turner. Upon a vote viva voce, the motion carried. REPORT BY GENERAL MANAGER: None RP&L—Board of Directors Minutes November 21,2016 Page 2 MISCELLANEOUS BUSINESS: None ADJOURNMENT: There being no further business and a motion duly made, the meeting was adjourned. filler, Chairperson EST: Karen Chasteen, IAMC, MMC City Clerk A recording of this meeting is on file in the Office of the City Clerk. S:/rpl/minutes/2016/nav 21.docx Forwarded message From: Gary Turner<gvturnerl @gmail.com> Date: Mon, Dec 5, 2016 at 8:40 AM Subject: Street Light Committee Report for RP&L Board Meeting December 5, 2016 To: Bruce Wissel<bwissel@indianafarmers.com>, Clay Miller<clay@jclaytonmiller.com>, Doug Goss <doug@,,go-technical.com>, Jamie Lopeman<lopeman.council@gmail.com>, Jeffrey Locke <jlocke3805@gmail.com>, Kelley Cruise Nicholson <crusenicholson9884@yahoo.com>, Misty Hollis<mistyhollis(ayahoo.com>, Ron Oler <ronaldoler@gmail.com>, Clay Miller<clay is @hotmail.com>, Randy Baker<RandyB@rp- 1.com>, mayor@richmondindiana.gov, Beth Fields<bfields@richmondindiana.gov>, "Moore, Skip" <SkipM@rp-l.com> The Street Light Committee met with Mayor Snow on December 1st to discuss the possibility of upgrading lighting on 8th Street between North and South A Streets to a decorative standard. In attendance were: Randy Baker, Beth Fields, Doug Goss, Skip Moore, Mayor Snow, Gary Turner The Committee and Mayor Snow concurred unanimously that the City should proceed with the upgrade. The financial metrics underlying this decision are: • Annual operating expense for the decorative lights will be $400 more than conventional lighting. However, according to RP&L Engineering, the City should anticipate a significant reduction in street light electric billing upon completion of the INDOT US40/US27 Road Improvement and the Stellar Streets Projects. This reduction will be approximately $20,458.08 yearly. Please note this total reduction will not be realized for several years based on project schedules however, the overall trajectory is one of reduced costs. • There will be a one time cost of$30,000 to purchase and install the upgrade decorative lighting. This expense has been anticipated and planned for in the current EDIT budget. The Committee and Mayor Snow recommend that we proceed with the project and the Mayor's office will direct the law department to produce the appropriate resolutions for approval by the RP&L Board and Board of Public Works.