HomeMy Public PortalAbout2014-28 Agreement with the Florida Department of Environmental Protection re Village GreenRESOLUTION NO. 2014-28
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING A
GRANT AGREEMENT BETWEEN THE FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
AND THE VILLAGE FOR IMPROVEMENTS TO THE
VILLAGE GREEN; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Village Council of the Village of Key Biscayne (the "Village") desires to
develop the project known as Village Green Improvements; and
WHEREAS, the Florida Department of Environmental Protection has allocated funds for
this project under the Florida Recreation for Development Assistance Program (FRDAP); and
WHEREAS, the Village Council finds that the approval of the Agreement between the
Florida Department of Environmental Protection and the Village (the "Agreement"), attached as
Exhibit "A," is in the best interest of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE VILLAGE
OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted
and confirmed.
Section 2. Authorization. That the Agreement is hereby approved and the Village
Manager is hereby authorized to execute the attached Agreement, in substantially the form attached
hereto as Exhibit "A," subject to approval as to form, content, and legal sufficiency by the Village
Attorney.
Section 3. Implementation. That the Village Manager is authorized to take all action
necessary to implement the purposes of this Resolution and the Agreement.
Section 4. Effective Date. That this Resolution shall be effective immediately upon
adoption hereof
PASSED AND ADOPTED this 26th day of August, 2014.
ATTEST:
C
/r
, MMC, VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL
SUF IENCY
VILL X i ATTORNEY
2
July 1, 2014
FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
MARJORY STONEMAN DOUGLAS BUILDING
3900 COMMONWEALTH BOULEVARD
TALLAHASSEE, FLORIDA 32399-3000
RICK SCO I I
(JOVLRNOR
CARL OS 1 OPEL-CANS I_RA
L I <,OV ERNOR
HLRSCIILL I V'INYARI) IR
Si (RI_ I ARY
Congratulations again on your award for the Florida Recreation Development Assistance
Program grant for FY 2014-2015.
Since our department is implementing a paperless process to create improved customer
service with faster response times and reduced costs, please find attached one original
Agreement. After your review please sign and date where appropriate and return the
original to the mailing address below. This document should be returned to us on or
before September 2014. Upon final execution by the Department, an original will be
emailed to you for your records.
Please be aware that this grant project must be completed and all documentation
associated with it finalized within a 36 month time frame or your grant funds will return
to the original funding source.
All information and project forms necessary for the administration, reimbursement and
completion of this project can be found at www.dep.state.fl.us/parks/oirs
If you have questions or need more information please reply to this email address or call
(850) 245-2501.
Mailing address:
Land and Recreation Grants
Office of Operations
3900 Commonwealth Boulevard, MS 585
Tallahassee, Florida 32399-3000
lilt it clef) slide /7 us
DEP Agreement No. A5121
CSFA Number: 37.017
CSFA Title: FRDAP
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM (FRDAP)
PROJECT AGREEMENT (SFY 2014-2015) — DEVELOPMENT
ThisPROJECT AGREEMENT is made and entered into this day of
Si#4011./A4 2014, by and between the STATE OF FLORIDA - DEPARTMENT OF
ENVIRONMENTAL PROTECTION, whose address is 3900 Commonwealth Boulevard, Mail
Station 595, Tallahassee, Florida 32399 hereinafter called the DEPARTMENT, and the
VILLAGE OF KEY BISCAYNE, whose address is 88 West McIntyre Street, Key Biscayne,
Florida 33149 hereinafter called the GRANTEE, a local government, in furtherance of an
approved public outdoor recreation project. In consideration of the mutual covenants contained
herein and pursuant to section 375.075, Florida Statutes, and chapter 62D-5, Part V, Florida
Administrative Code, the parties hereto agree as follows:
1. This PROJECT AGREEMENT shall become effective upon execution by both parties
and the GRANTEE shall complete construction of all PROJECT ELEMENTS on or
before April 30, 2017 (hereinafter referred to as the PROJECT completion date).
2. The DEPARTMENT has found that public outdoor recreation is the primary purpose of
the project known as Village Green (Florida Recreation Development Assistance
Program (FRDAP), FRDAP Project Number A15121), hereinafter called the PROJECT,
and enters into this PROJECT AGREEMENT with the GRANTEE for the development of
that real property, the legal description of which shall be submitted to the DEPARTMENT
as described in the Florida Recreation Development Assistance Program Development
Commencement Documentation Checklist, DEP Form FPS -A034.
3. The GRANTEE agrees to conduct the PROJECT in accordance with the terms and
conditions set forth in this AGREEMENT, Attachment 1, PROJECT Work Plan, and all
exhibits and attachments references herein and made a part hereof. PROJECT
ELEMENTS may be modified by the DEPARTMENT if the GRANTEE shows good
cause and the DEPARTMENT approves the modification. Any revisions to the
PROJECT ELEMENTS as set forth in the approved Project Application and Attachment
1 must be formally requested by the GRANTEE and, if agreed upon by the
DEPARTMENT, the modifications will be reduced to writing in an amendment to this
PROJECT AGREEMENT. PROJECT planning expenses cannot exceed 15% of the
PROJECT cost to be eligible for reimbursement.
DEP Agreement No. A5121, Page 1 of 12
DEP 55-231 (06/14)
4. This PROJECT AGREEMENT shall be performed in accordance with section 375.075,
Florida Statutes; and chapter 62D-5, Part V, Florida Administrative Code, effective
August 15, 2004, hereinafter called the RULE. The GRANTEE shall become familiar with
and comply with all provisions of the RULE, which is incorporated into this PROJECT
AGREEMENT as if fully set forth herein. It is the intent of the DEPARTMENT and the
GRANTEE that none of the provisions of section 163.01, Florida Statutes, shall apply to
this PROJECT AGREEMENT.
5. All forms referenced in this PROJECT AGREEMENT may be found at
www.dep.state.fl.us/parks/oirs.
6. Prior to commencement of PROJECT development, the GRANTEE shall submit the
documentation required by the Florida Recreation Development Assistance Program,
Commencement Documentation Checklist, DEP Form FPS -A034, referenced in s. 62D -
5.058(7)(c) of the RULE, to the DEPARTMENT. Upon determining' that the
documentation complies with the RULE, the DEPARTMENT will give written notice to
GRANTEE to commence the development.
7. The GRANTEE shall obtain all required local, state and federal permits and approvals
prior to completion of the PROJECT construction and shall certify that it has done so to
the DEPARTMENT by completing the Project Completion Certification, DEP Form FPS -
A037, referenced in s. 62D -5.058(7)(d) of the RULE.
8. A. The GRANTEE may subcontract work under this PROJECT AGREEMENT
without the prior written consent of the DEPARTMENT'S Grant Manager. The payment
terms of subcontracts (other than construction and the purchase of commodities) shall
comply with the terms of this Agreement. Regardless of any subcontract, the Grantee is
ultimately responsible for all work performed under this Agreement. The GRANTEE
may also be required to submit a copy of each executed subcontract to the
DEPARTMENT within ten (10) days after execution. The GRANTEE agrees to be
responsible for the fulfillment of all work elements included in any subcontract and
agrees to be responsible for the payment of all monies due under any subcontract. It is
understood and agreed by the GRANTEE that the DEPARTMENT shall not be liable to
any subcontractor for any expenses or liabilities incurred under the subcontract and that
the GRANTEE shall be solely liable to the subcontractor for all expenses and liabilities
incurred under the subcontract.
B. Subcontractors - Payments to subcontractors must be substantiated by copies of
invoices with backup documentation identical to that required from the GRANTEE.
Subcontracts which involve payments for direct salaries shall clearly identify the
personnel involved, salary rate per hour, and hours/time spent on the project. All
multipliers used (i.e. fringe benefits, overhead, and/or general and administrative rates)
shall be supported by audit. If the DEPARTMENT determines that multipliers charged
by any subcontractor exceeded the rates supported by audit, the GRANTEE shall be
required to reimburse such funds to the DEPARTMENT within thirty calendar (30) days
of written notification. Interest on the excessive charges shall be calculated based on
the prevailing rate used by the State Board of Administration. Additionally, independent
of the GRANTEE'S contract obligations to the Subcontractor, the DEPARTMENT shall
not reimburse any of the following types of charges: cell phone usage, attorneys' fees
(other than title work), civil or administrative penalties, handling fees, such as set percent
DEP Agreement No. A5121, Page 2 of 12
DEP 55-231 (06/14)
overages associated with purchasing supplies or equipment. For fixed price (vendor)
subcontracts, the following provisions shall apply:
I. The GRANTEE may award, on a competitive basis, fixed price
subcontracts to consultants/contractors in performing the work described
in Attachment 1. Invoices submitted to the DEPARTMENT for fixed price
subcontracted activities shall be supported with a copy of the
subcontractor's invoice and a copy of the tabulation form for the
competitive procurement process (Invitation to Bid or Request for
Proposals) resulting in the fixed price subcontract.
ii. The GRANTEE may request approval from the DEPARTMENT to award
a fixed price subcontract resulting from procurement methods other than
those identified in the paragraph above. In this instance, the GRANTEE
shall request the advance written approval from the DEPARTMENT'S
Grant Manager of the fixed price negotiated by the GRANTEE. The letter
of request shall be supported by a detailed budget and Scope of Services
to be performed by the subcontractor. Upon receipt of the
DEPARTMENT Grant Manager's approval of the fixed price amount, the
GRANTEE may proceed in finalizing the fixed price subcontract.
iii. All subcontracts are subject to the provisions of paragraph 8 and any
other appropriate provisions of this PROJECT AGREEMENT which affect
subcontracting activities.
9. Land owned by the GRANTEE, which is developed or acquired with FRDAP funds, shall
be dedicated in perpetuity as an outdoor recreation site by the GRANTEE for the use
and benefit of the public as stated in section 62D-5.059(1) of the RULE. Land under
control other than by ownership of the GRANTEE, such as by lease, shall be dedicated
as an outdoor recreation area for the use and benefit of the public for a minimum period
of twenty-five (25) years from the completion date set forth in the PROJECT completion
certificate. All dedications must be recorded in the county property records by the owner,
or by the GRANTEE if the owner has given GRANTEE authority to do so. Such
PROJECT shall be open at reasonable times and shall be managed in a safe and
attractive manner appropriate for public use.
10. The GRANTEE must erect a permanent information sign on the PROJECT site which
credits PROJECT funding or a portion thereof, to the Florida Department of
Environmental Protection and the Florida Recreation Development Assistance Program.
The sign must be made of appropriate materials, which will be durable for a minimum of
twenty-five (25) years after the PROJECT is complete. The sign must be installed on
the PROJECT site and approved by the DEPARTMENT before the final PROJECT
reimbursement request is processed.
11. The DEPARTMENT has the right to inspect the PROJECT and any and all records
related thereto at any reasonable time.
12. A. The DEPARTMENT shall compensate the GRANTEE, on a reimbursement
basis, funds not to exceed $ 50,000.00, which will pay the DEPARTMENT'S
share of the cost of the PROJECT ELEMENTS as set out in Attachment 1. The
total amount of DEPARTMENT funding is based upon the following:
DEP Agreement No. A5121, Page 3 of 12
DEP 55-231 (06/14)
DEPARTMENT Amount: $ 50,000.00 100%
GRANTEE Match: 0 0%
Type of Match: N/A
If the total cost of the PROJECT exceeds the grant amount and the required
match, the GRANTEE must pay the excess cost.
B. Prior written approval from the Department's Grant Manager shall be required for
changes within approved task budget categories of up to 10% of the total task
budget amount. Changes less than 10% of the total approved task budget will
require a formal change order to the PROJECT AGREEMENT. Changes greater
than 10% of the total approved task budget and/or increase or decrease the total
funding amount will require a formal amendment to - the- PROJECT
AGREEMENT. _ -
13. The GRANTEE shall submit invoices upon the completion of all Work Elements in
Attachment 1 and submission of all deliverables. Each PROJECT reimbursement
request shall include all documentation required by the DEPARTMENT for a proper pre -
audit and post -audit review. Within sixty (60) days after receipt of the final
reimbursement request, the DEPARTMENT'S Grant Manager shall review the
Completion Documentation Checklist and reimbursement request from the GRANTEE
for the PROJECT. If the documentation is sufficient and meets the requirements of the
Florida Recreation Development Assistance Program, Completion Documentation
Checklist, DEP Form FPS -A036, referenced in paragraph 62D -5.058(7)(d) of the RULE,
the DEPARTMENT will approve the request for final PROJECT payment. The final
PROJECT payment will not be processed until the match requirement has been met.
14. All monies expended by the GRANTEE for the purpose contained herein shall be
subject to pre -audit review and approval by the State of Florida Chief Financial Officer in
accordance with section 17.03(2), Florida Statutes.
15. In addition to the invoicing requirements contained in the paragraph above, the
DEPARTMENT will periodically request proof of a transaction (such as invoice or payroll
register) to evaluate the appropriateness of costs to the PROJECT AGREEMENT
pursuant to State guidelines (including cost allocation guidelines). When requested, this
information must be provided within thirty (30) calendar days of the date of such request.
The GRANTEE may also be required to submit a cost allocation plan to the
DEPARTMENT in support of its multipliers (overhead, indirect, general administrative
costs, and fringe benefits). State guidelines for allowable costs can be found in the
Department of Financial Services' Reference Guide for State Expenditures at
http://www.fldfs.com/aadir/reference%5Fguide, which the GRANTEE shall follow.
16. The GRANTEE agrees to comply with the Division of Recreation and Parks' Financial
Reporting Procedures, formerly known as the Grant and Contract Accountability
Procedure, hereinafter called the PROCEDURE, incorporated into this PROJECT
AGREEMENT by reference as if fully set forth herein. A copy of this PROCEDURE has
been provided with this PROJECT AGREEMENT and may also be found at
http://www.dep.state.fl.us/parks/oirs. All purchases of goods and services for
accomplishment of the PROJECT shall be secured in accordance with the GRANTEE'S
procurement procedures. Expenses representing the PROJECT costs, including the
DEP Agreement No. A5121, Page 4 of 12
DEP 55-231 (06/14)
required matching contribution, shall be reported to the DEPARTMENT and summarized
on certification forms provided in the PROCEDURE. The DEPARTMENT and
GRANTEE agree to use the PROCEDURE guidelines for accounting for FRDAP funds
disbursed for the PROJECT. The parties further agree that the principles for determining
the eligible costs, supporting documentation and minimum reporting requirements of the
PROCEDURE shall be used.
17. Allowable indirect costs as defined in the PROCEDURE shall not exceed 15% of the
GRANTEE'S eligible wages and salaries.
18. It is understood by the GRANTEE that the amount of this PROJECT AGREEMENT may
be reduced should the Governor's Office declare a revenue shortfall and assess a
mandatory reserve. Should a shortfall be declared, the amount of this PROJECT
AGREEMENT may be reduced by the -amount deemed appropriate_ by the
DEPARTMENT.
19. The State of Florida's performance and obligation to pay under this PROJECT
AGREEMENT is contingent upon an annual appropriation by the Legislature. The
GRANTEE understands that this PROJECT AGREEMENT is not a commitment of future
appropriations.
20. The purchase of non -expendable equipment is not authorized under the terms of this
PROJECT AGREEMENT.
21. The GRANTEE recognizes that the State of Florida, by virtue of its sovereignty, is not
required to pay any taxes on the services or goods purchased under the terms of this
Agreement.
22. Pursuant to section 216.347, Florida Statutes, the GRANTEE is prohibited from
spending FRDAP grant funds for the purpose of lobbying the legislature, the judicial
branch, or a state agency.
23. PROJECT funds may be reimbursed for eligible Preagreement Expenses (as defined in
s. 62D-5.054(34) of the RULE) incurred by the GRANTEE prior to execution of this
PROJECT AGREEMENT in accordance with s. 62D-5.055(9) of the RULE. The
DEPARTMENT and the GRANTEE fully understand and agree that there shall be no
reimbursement of PROJECT funds by the DEPARTMENT for any expenditure made
prior to the execution of this PROJECT AGREEMENT with the exception of those
expenditures which meet the requirements of the foregoing sections of the RULE.
Preagreement Expenses Approved:
Description of Work Performed
Amount Approved
N/A
$0
Total Preagreement Expenses Approved:
$0
24. All payment requests and completion documentation shall be due to the DEPARTMENT
within thirty (30) days of construction completion. Project completion means the
PROJECT is open and available for use by the public. PROJECT must be designated
complete prior to release of the final PROJECT payment. See Rule 62D-5.054(41). Ten
DEP Agreement No. A5121, Page 5 of 12
DEP 55-231 (06/14)
percent (10%) of the total grant amount will be held until Completion Documents have
been received and approved by the DEPARTMENT.
25. No payment will be made for deliverables deemed unsatisfactory by the Department. In
the event that a deliverable is deemed unsatisfactory by the Department, the Grantee
shall re -perform the services needed for submittal of a satisfactory deliverable, at no
additional cost to the Department, within ten (10) days of being notified of the
unsatisfactory deliverable. If a satisfactory deliverable is not submitted within the
specified timeframe, the Department may, in its sole discretion, either: 1) terminate this
Agreement for failure to perform, or 2) the Department Grant Manager may, by letter
specifying the failure of performance under this Agreement, request that a proposed
Corrective Action Plan (CAP) be submitted by the Grantee to the Department. All CAPs
must be able to be implemented and performed in no more than sixty (60) days.
A. A CAP shall be submitted within ten (10) calendar days of the -date of the letter
request from the Department. The CAP shall be sent to the Department Grant
Manager for review -and approval. Within ten (10) calendar days of receipt of a
CAP, the Department shall notify the Grantee in writing whether the CAP
proposed has been accepted. If the CAP is not accepted, the Grantee shall have
ten (10) calendar days from receipt of the Department letter rejecting the
proposal to submit a revised proposed CAP. Failure to obtain the Department
approval of a CAP as specified above shall result in the Department's termination
of this Agreement for cause as authorized in this Agreement.
B. Upon the Department's notice of acceptance of a proposed CAP, the Grantee
shall have ten (10) calendar days to commence implementation of the accepted
plan. Acceptance of the proposed CAP by the Department does not relieve the
Grantee of any of its obligations under the Agreement. In the event the CAP fails
to correct or eliminate performance deficiencies by Grantee, the Department
shall retain the right to require additional or further remedial steps, or to terminate
this Agreement for failure to perform. No actions approved by the Department or
steps taken by the Grantee shall preclude the Department from subsequently
asserting any deficiencies in performance. The Grantee shall continue to
implement the CAP until all deficiencies are corrected. Reports on the progress
of the CAP will be made to the Department as requested by the Department
Grant Manager.
C. Failure to respond to a Department request for a CAP or failure to correct a
deficiency in the performance of the Agreement as specified by the Department
may result in termination of the Agreement
The remedies set forth above are not exclusive and the Department reserves the right to
exercise other remedies in addition to or in lieu of those set forth above, as permitted by
the Agreement.
26. Prior to the closing of the PROJECT, the DEPARTMENT shall have the right to a refund,
either in whole or in part, of the FRDAP funds provided to the GRANTEE for
noncompliance with the material terms of this PROJECT AGREEMENT. The GRANTEE,
upon such written notification from the DEPARTMENT, shall refund, and shall forthwith
pay to the DEPARTMENT, the amount of money demanded by the DEPARTMENT.
Interest on any refund shall begin the date that the GRANTEE was informed that a
DEP Agreement No. A5121, Page 6 of 12
DEP 55-231 (06/14)
refund was required and continues to accrue until the date the refund and interest are
paid to the DEPARTMENT.
27. The GRANTEE shall maintain books, records and documents directly pertinent to
performance under this PROJECT AGREEMENT in accordance with generally accepted
accounting principles consistently applied, including the PROCEDURE. The
DEPARTMENT, the State, or their authorized representatives shall have access to such
records for audit purposes during the term of this PROJECT AGREEMENT and for five
(5) years following PROJECT AGREEMENT completion or resolution of any dispute
arising under this PROJECT AGREEMENT. In the event any work is subcontracted, the
GRANTEE shall similarly require each subcontractor to maintain and allow access to
such records for audit purposes.
28. A. In addition to the requirements of the preceding paragraph, the GRANTEE shall
comply with the applicable provisions contained in Attachment -2, Special Audit
Requirements, attached hereto and made a part hereof. Exhibit 1 to
Attachment 2 summarizes the funding sources supporting the PROJECT
AGREEMENT for purposes of assisting the GRANTEE in complying with the
requirements of Attachment 2. A revised copy of Exhibit 1 must be provided to
the GRANTEE for each amendment which authorizes a funding increase or
decrease. If the GRANTEE fails to receive a revised copy of Exhibit 1, the
GRANTEE shall notify the DEPARTMENT'S Grant Manager to request a copy of
the updated information.
B. The GRANTEE is hereby advised that the Federal and/or Florida Single Audit Act
Requirements may further apply to lower tier transactions that may be a result of
this PROJECT AGREEMENT. The GRANTEE shall consider the type of
financial assistance (federal and/or state) identified in Attachment 2, Exhibit 1
when making its determination. For federal financial assistance, the GRANTEE
shall utilize the guidance provided under OMB Circular A-133, Subpart B, Section
.210 for determining whether the relationship represents that of a
subrecipient or vendor. For state financial assistance, the GRANTEE shall utilize
the form entitled "Checklist for Nonstate Organizations Recipient/Subrecipient vs.
Vendor Determination" (form number DFS-A2-NS) that can be found under the
"Links/Forms" section appearing at the following website:
https://apps.fldfs.com/fsaa
The GRANTEE should confer with its chief financial officer, audit director or
contact the DEPARTMENT for assistance with questions pertaining to the
applicability of these requirements.
29. Following receipt of an audit report identifying any reimbursement due the
DEPARTMENT for the GRANTEE'S noncompliance with this PROJECT
AGREEMENT, the GRANTEE will be allowed a maximum of thirty (30) days to
submit additional pertinent documentation to offset the amount identified as being
due to the DEPARTMENT. The DEPARTMENT, following a review of the
documentation submitted by the GRANTEE, will inform the GRANTEE of the final
reimbursement due the DEPARTMENT.
30. A. The accounting systems for all GRANTEES must ensure that these funds are not
commingled with funds from other agencies. Funds from each agency must be
DEP Agreement No. A5121, Page 7 of 12
DEP 55-231 (06/14)
accounted for separately. GRANTEES are prohibited from commingling funds on
either a program -by -program or a project -by -project basis. Funds specifically
budgeted and/or received for one project may not be used to support another
project. Where a GRANTEE'S, or subrecipient's, accounting system cannot
comply with this requirement, the GRANTEE, or subrecipient, shall establish a
system to provide adequate fund accountability for each project it has been
awarded.
B. If the DEPARTMENT finds that these funds have been commingled, the
DEPARTMENT shall have the right to demand a refund, either in whole or in
part, of the funds provided to the GRANTEE under this PROJECT AGREEMENT
for non-compliance with the material terms of this PROJECT AGREEMENT. The
GRANTEE, upon such written notification from the DEPARTMENT shall refund,
and shall forthwith pay to the DEPARTMENT, the amount of money demanded
by the DEPARTMENT. Interest on any refund shall be calculated based on the
prevailing rate used by the State Board of Administration. Interest shall be
calculated from the date(s) the original payment(s) are received from the
DEPARTMENT by the GRANTEE to the date repayment is made by the
GRANTEE to the DEPARTMENT.
C. In the event that the GRANTEE recovers costs, incurred under this PROJECT
AGREEMENT and reimbursed by the DEPARTMENT, from another source(s),
the GRANTEE shall reimburse the DEPARTMENT for all recovered funds
originally provided under this PROJECT AGREEMENT. Interest on any refund
shall be calculated based on the prevailing rate used by the State Board of
Administration. Interest shall be calculated from the date(s) the payment(s) are
recovered by the GRANTEE to the date repayment is made to the
DEPARTMENT by the GRANTEE.
D. The GRANTEE shall include this provision in all subcontracts it enters into for the
performance of work under this PROJECT AGREEMENT.
31. Any and all notices required by this PROJECT AGREEMENT shall be deemed sufficient
if delivered or sent in writing by regular U.S. mail or electronic mail to the parties at the
following addresses:
GRANTEE'S Grant Manager DEPARTMENT'S Grant Manager
Mr. Todd Hofferberth
Parks and Recreation Director
88 West McIntyre Street
Key Biscayne, FL 33149
tofferberth@keybiscayne.fl.gov
Mary Ann Lee
Florida Department of Environmental
Protection
3900 Commonwealth Blvd., MS585
Tallahassee, Florida 32399-3000
Marv. ann.lee(c�dep. state.fl. us
Any changes to the above contact information must be noticed in writing to the other
party within ten (10) calendar days of the change.
32. For the purpose of this PROJECT AGREEMENT, the DEPARTMENT'S Grant Manager,
or successor, shall be responsible for ensuring performance of its terms and conditions
and shall approve all reimbursement requests prior to payment. The GRANTEE'S Grant
DEP Agreement No. A5121, Page 8 of 12
DEP 55-231 (06/14)
Manager, identified in paragraph 31, or successor, shall act on behalf of the GRANTEE
relative to the provisions of this PROJECT AGREEMENT. The GRANTEE shall submit
to the DEPARTMENT signed Project Status Reports on January 5t", May 5t", and
September 5t" of each year of the PROJECT AGREEMENT summarizing the work
accomplished, problems encountered, percentage of completion, and other information
which may be requested by the DEPARTMENT. Photographs to reflect the construction
work accomplished shall be submitted when the DEPARTMENT requests them.
33. This PROJECT AGREEMENT may be terminated prior to the expiration date as follows:
A. If for any reason the GRANTEE should fail to perform in a timely manner the
obligations under this PROJECT AGREEMENT, or if the GRANTEE should
violate any of the federal, state, or local laws pertinent to the FRDAP Program or
otherwise, or violate any of the terms and conditions of this PROJECT
AGREEMENT, the DEPARTMENT shall thereafter have the right to —terminate
this PROJECT AGREEMENT with prior notice. In the notice, the DEPARTMENT
shall set the effective date of the termination, which may be upon receipt. The
DEPARTMENT may, in its sole discretion, provide the GRANTEE an opportunity
to cure the violations. If the GRANTEE does not cure or obtain an extension of
time within the time period stated in the notice, this PROJECT AGREEMENT
shall automatically terminate on the date indicated in the DEPARTMENT'S
notice. In the event the DEPARTMENT terminates this PROJECT AGREEMENT
for any of these reasons, the DEPARTMENT is not required to compensate the
GRANTEE for any expenses incurred before or after such termination.
B. The DEPARTMENT may terminate this PROJECT AGREEMENT for
convenience by providing the GRANTEE with thirty (30) calendar days written
notice. The GRANTEE shall not incur new obligations for the PROJECT after the
notice is received and shall cancel as many outstanding obligations as possible.
The notice shall set out the procedures for proper closeout of the PROJECT
AGREEMENT.
C. This PROJECT AGREEMENT may be unilaterally cancelled by the
DEPARTMENT for refusal by the GRANTEE to allow public access to all
documents, papers, letters, or other material made or received by the GRANTEE
in conjunction with this PROJECT AGREEMENT, unless the records are exempt
from section 24(a) of Article I of the Florida Constitution and section 119.07(1),
Florida Statutes.
D. If no reimbursements have been made and GRANTEE wishes to withdraw the
Project, the parties hereto may agree to terminate this PROJECT AGREEMENT
for convenience as evidenced by written notice from the DEPARTMENT to the
GRANTEE. The GRANTEE shall counter -sign the notice and the PROJECT
AGREEMENT shall terminate on the date of GRANTEE'S counter -signature.
34. If the DEPARTMENT determines that site control is not sufficient under the RULE, or
has been compromised, the DEPARTMENT shall give the GRANTEE a notice in writing
and a reasonable time to bring the site control into compliance with the RULE. If the
deficiency is not corrected within the time specified in the notice, the DEPARTMENT
shall terminate this PROJECT AGREEMENT and GRANTEE shall be responsible to
reimburse the DEPARTMENT for grant funds expended, if any. Refusal or failure to
DEP Agreement No. A5121, Page 9 of 12
DEP 55-231 (06/14)
reimburse the funds shall result in the GRANTEE remaining out of compliance and
thereby ineligible for further grant funding.
35. The GRANTEE shall comply with all federal, state and local regulations, rules and
ordinances in developing this PROJECT. The GRANTEE acknowledges that this
requirement includes, but is not limited to, compliance with all federal, state and local
health and safety rules and regulations including all applicable building codes. The
GRANTEE further agrees to include the requirements of this paragraph in all
subcontracts made to perform this PROJECT AGREEMENT.
36. In the event of conflict in the provisions of the RULE, the PROJECT AGREEMENT and
the Project Application, the provisions of the RULE shall have control over this
PROJECT AGREEMENT and this PROJECT AGREEMENT shall have control over the
Project Application documents.
37. A. No person on the grounds of race, creed, color, national origin, age, sex, marital
status or disability, shall be excluded from participation in; be denied the
proceeds or benefits of; or be otherwise subjected to discrimination in
performance of this PROJECT AGREEMENT.
B. An entity or affiliate who has been placed on the discriminatory vendor list may
not submit a bid on a contract to provide goods or services to a public entity, may
not submit a bid on a contract with a public entity for the construction or repair of
a public building or public work, may not submit bids on leases of real property to
a public entity, may not award or perform work as a contractor, supplier,
subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity. The Florida Department of Management
Services is responsible for maintaining the discriminatory vendor list which may
be found at
http://dms.myflorida.com/business operations/state purchasing/vendor informati
on/convicted suspended discriminatory complaints vendor lists/discriminatory
vendor list. Questions regarding the discriminatory vendor list may be directed
to the Florida Department of Management Services, Office of Supplier Diversity
at (850) 487-0915.
38. The GRANTEE, as an independent contractor and not an agent, representative, or
employee of the DEPARTMENT, agrees to carry adequate liability and other appropriate
forms of insurance. If the GRANTEE is self -funded for liability insurance, as appropriate
and allowable under Florida law, then the GRANTEE warrants and represents that such
self-insurance offers protection applicable to the GRANTEE'S officers, employees,
servants and agents while acting within the scope of their employment with the
GRANTEE. The DEPARTMENT shall have no liability except as specifically provided in
this PROJECT AGREEMENT.
39. To the extent required by law, the GRANTEE will be self -insured against, or will secure
and maintain during the life of this PROJECT AGREEMENT, Workers' Compensation
Insurance for all of its employees connected with the work of this PROJECT and, in case
any work is subcontracted, the GRANTEE shall require the subcontractor to provide
Workers' Compensation Insurance for all of the subcontractor's employees unless such
employees are covered by the protection afforded by the GRANTEE. Such
self-insurance program or insurance coverage shall comply fully with the Florida
DEP Agreement No. A5121, Page 10 of 12
DEP 55-231 (06/14)
Workers' Compensation law. In case any class of employees engaged in hazardous
work under this PROJECT AGREEMENT is not protected under Workers' Compensation
statutes, the GRANTEE shall provide, and cause each subcontractor to provide,
adequate insurance satisfactory to the DEPARTMENT, for the protection of its
employees not otherwise protected.
40. The GRANTEE covenants that it presently has no interest and shall not acquire any
interest which would conflict in any manner or degree with the performance of services
required.
41. Each party hereto agrees that it shall be solely responsible for the wrongful acts of its
employees and agents. However, nothing contained herein shall constitute a waiver by
either party of its sovereign immunity or the provisions of section 768.28, Florida
Statutes.
42. The PROJECT AGREEMENT has been delivered in the State of Florida and shall be
construed in accordance with the laws of Florida. Wherever possible, each provision of
this PROJECT AGREEMENT shall be interpreted in such manner as to be effective and
valid under applicable Florida law, but if any provision of this PROJECT AGREEMENT
shall be prohibited or invalid under applicable Florida law, such provision shall be
ineffective to the extent of such prohibition or invalidity, without invalidating the
remainder of such provision or the remaining provisions of this PROJECT
AGREEMENT. Any action hereon or in connection herewith shall be brought in Leon
County, Florida unless prohibited by applicable law.
43. No delay or failure to exercise any right, power or remedy accruing to either party upon
breach or default by either party under this PROJECT AGREEMENT shall impair any
such right, power or remedy of either party; nor shall such delay or failure be construed
as a waiver of any such breach or default, or any similar breach or default thereafter.
44. This PROJECT AGREEMENT is not intended nor shall it be construed as granting any
rights, privileges or interest to any third party without mutual written agreement of the
parties hereto.
45. This PROJECT AGREEMENT is an exclusive contract and may not be assigned in
whole or in part without the prior written approval of the DEPARTMENT.
46. This PROJECT AGREEMENT represents the entire agreement of the parties. Any
alterations, variations, changes, modifications or waivers of provisions of this PROJECT
AGREEMENT shall only be valid when they have been reduced to writing, in the form of
an Amendment duly executed by each of the parties hereto, and attached to the original
of this PROJECT AGREEMENT.
DEP Agreement No. A5121, Page 11 of 12
DEP 55-231 (06/14)
The parties hereto have caused these presents to be duly executed on the day and year
written above.
STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By:
Director'(or Designee)
Office of Operations
49- a- 14
Date
Address:
Land and Recreation Grants Section
Florida Department of Environmental
Protections
3900 Commonwealth Boulevard
Mail Station 585
Tallahassee, Florida 32399-3000
VILLAGE OF KEY BISCAYNE
Address:
88 West McIntyre Street
Key Biscayne, FL 33149
Yi
DEP (;;ran �Ul Hager
Approved as to Form and Legality:
ttomey
Gl c-------=
VLeo'n4
Grantee Attorney
List of attachments/exhibits included as part of this PROJECT AGREEMENT:
Specify Letter/
Type Number Description (include number of pages)
Attachment 1 Protect Work Plan (2 Pages)
Attachment 2 Special Audit Requirements (5 Pages)
DEP Agreement No. A5121, Page 12 of 12
DEP 55-231 (06/14)
ATTACHMENT 1
FLORIDA RECR EATION DEVELOPMENT ASSISTANCE PROGRAM (FR DAP)
DEVELOPMENT
PROJECT WORK PLAN
Project Name: Village Green Park
Grantee Name: Village of Key Biscayne
The pro ject reimbursement is limited to o ne (1) invoice upon co mpletio n of all Pro ject Elements listed belo w and submittal of all Deliverables and
required documentation identified in the table belo w. Commencement Documentatio n required prior to Reimbursement Request
Project Tasks, Deliverables and Required Do cumentatio n
TASK #1:
Deve lopment of: Village G reen Park
Amo unt of Co sts to be
Paid with Grant Funds
Amount of Co sts to be
Paid with Grantee
Match
Deliverables and Documentation To Be
Submitted Upon Completion And
Bef ore Reimbursement Can Be
Appr oved
Ta sk Description: (list each project element)
< Pro vide Budget Detail>
< Not Applicable
Picnic Facilities
15,000
No Match Required
Project C ompletion Certificati on
Soccer Field
10,000
Playground
10,000
Final as -built site plan
Restrooms
10,000
Landscaping
1,000
Fl orida Recreati on and Parks Inventory
D esign, Engineering
4,000
Form
Col or Phot ographs of Project
Site Amenities
N otice of Limitation of Use
*All work will be completed in accordan ce with the
approved plans.
B oundary Survey
TOTALS:
$50,000
$
Performance Standard: A pproval of deliverables is based upon review for compliance with the requirements for funding under the Florida Recreation Development
A ssistance Program (FRDAP); approv ed plans and application approved for fund ing.
DEP Agreement No. A5121 Attachment A, Page 1 of 2
DEP 55-231 (06/10)
INSTRUCTIONS FOR COMPLETING PR OJECT WORK PLAN:
DELIVERABLES/ELEMENTS/WOR K TO BE COMPLETED: Identify ALL elements that will be completed under this Agreement.
DELIVERABLE/ELEMENT BUDG ET AMOUNT FOR REIMBURSEMENT: Must provide a budget fo r each element and identify the expense
catego ry and budget detail. Provide description of the costs as follows: Salaries: identify the position title/hourly rate/# of hours to complete the deliverable;
Fringe benefits: identify the % u sed to calculate the frin ge ben efits; Contractual Serv ices: identify what service will be paid for under the contract for services;
Equipment: the purchase of equipment is not allowed under this Agreemen t, the ren tal of equipment is the only costs allowed that are associated with
equipment; Supplies and Materials: identify what supplies/materials will be purchased; Other costs: identify what other costs are being requested (such as
printing costs, other costs that do not fit into the other established cost categories (salaries, fringe benefits, equipment, supplies, indirect, contractual services);
Indirect Costs: identify the percentage that is used for the indirect being claimed for reimbursement (canno t exceed 15% unless prior appro val has been obtained
by the Department)..
MATCH AMOUNT TO BE CLAIMED: The same level of detail must be pro vided for match as fo r reimbursement.
DOCUMENTATION/DELIVERABLES TO BE SUBMITTED UPON COMPLETION: All of these deliverables must be submitted bef ore final
reimbursement can be pro cessed.
Completion Documentation required prio r to Reimbursement
DEP Agreement No . A5121 Attachment A, Page 2 of 2
DEP 55-231 (06/10)
ATTACHMENT 2
SPECIAL AUDIT REQUIREMENTS
The administration of resources awarded by the Department of Environmental Protection (which may be referred to
as the "Department", "DEP", "FDEP" or "Grantor" or other name in the contract/agreement) to the recipient (which
may be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject to audits
and/or monitoring by the Department of Environmental Protection, as described in this attachment.
MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as
revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on -site visits by Department
staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into
this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed
appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply
and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer
or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised.
1. In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient
must have a single or program -specific audit conducted in accordance with the provisions of OMB Circular
A-133, as revised. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department
of Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal
year, the recipient shall consider all sources of Federal awards, including Federal resources received from
the Department of Environmental Protection. The determination of amounts of Federal awards expended
should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the
recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as
revised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised.
3. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the
recipient expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit conducted
in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from
non -Federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from
other than Federal entities).
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the
internet at http://12.46.245.173/cfda/cfda.html.
DEP 55-215 (03/09)
DEP Agreement No. A5121, Attachment 2, Page 1
PART 11: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$500,000 in any fiscal year of such recipient, the recipient must have a State single or project -specific audit
for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department
of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General. EXHIBIT 1 to this Attachment indicates state financial
assistance awarded through the Department of Environmental Protection by this Agreement. In determining
the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state
financial assistance, including state financial assistance received from the Department of Environmental
Protection, other state agencies, and other nonstate entities. State financial assistance does not include
Federal direct or pass -through awards and resources received by a nonstate entity for Federal program
matching requirements.
2. In connection with the audit requirements addressed in Part II, paragraph 1; the recipient shall ensure that the
audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a
fmancial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted
in accordance with the provisions of Section 21 5.97, Florida Statutes, is not required. In the event that the
recipient expends less than $500,000 in state financial assistance in its fiscal year, and elects to have an audit
conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must
be paid from the non -state entity's resources (i.e., the cost of such an audit must be paid from the recipient's
resources obtained from other than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should access
the Florida Single Audit Act website located at https://apps.fldfs.com/fsaa for assistance. In addition to the
above websites, the following websites may be accessed for information: Legislature's Website at
http://www.leg.state.fl.us/Welcome/index.cfm, State of Florida's website at http://www.myflorida.com/,
Department of Financial Services' Website at http://www.fldfs.com/ and the Auditor General's Website at
http : //www. state. fl. us/audgen.
PART III: OTHER AUDIT REQUIREMENTS
(NOTE: This part would be used to sped any additional audit requirements imposed by the State awarding entity
that are solely a matter of that State awarding entity's policy (i. e., the audit is not required by Federal or State laws
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8), Florida Statutes,
State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted
in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for
funding the full cost of such additional audits.)
PART IV: REPORT SUBMISSION
1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and
required by PART I of this Attachment shall be submitted, when required by Section .320 (d), OMB Circular
A-133, as revised, by or on behalf of the recipient directly to each of the following:
DEP 55-215 (03/09)
DEP Agreement No. A5121, Attachment 2, Page 2
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of
copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be
submitted to the Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1,
2008, must be submitted using the Federal Clearinghouse's Internet Data Entry System which can
be found at http://harvester.census.gov/fac/
C. Other Federal agencies and pass -through entities in accordance with Sections .320 (e) and (f),
OMB Circular A-133, as revised.
2. Pursuant to Section .320(0, OMB Circular A-133, as revised, the recipient shall submit a copy of the
reporting package described in Section .320(c), OMB Circular A-133, as revised, and any management letters
issued by the auditor, to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
3. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 401, Claude Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP 55-215 (03/09)
DEP Agreement No. A5121, Attachment 2, Page 3
4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or
on behalf of the recipient directly to the Depai tment of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
5. Any reports, management letters, or other information required to be submitted to the Depai tment of
Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with OMB
Circular A-133, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General, as applicable.
6. Recipients, when submitting financial reporting packages to the Department of Environmental Protection for
audits done in accordance with OMB Circular A-133, or Chapters 10.550 (local governmental entities) or
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that
the reporting package was delivered to the recipient in correspondence accompanying the reporting package.
PART V: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period
of 5 years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its
designee, Chief Financial Officer, or Auditor General access to such records upon request. The recipient shall ensure
that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief
Financial Officer, or Auditor General upon request for a period of 3 years from the date the audit report is issued,
unless extended in writing by the Depai Invent of Environmental Protection.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP 55-215 (03/09)
DEP Agreement No. A5121, Attachment 2, Page 4
EXHIBIT — 1
FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Federal Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following:
Federal
Program
Number
Federal Agency
CFDA
Number
CFDA Title
Funding Amount
State
Appropriation
Category
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following Matching Resources for Federal Programs:
Federal
Program
Number
Federal Agency
CFDA
CFDA Title
Funding Amount
State
Appropriation
Category
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following Resources Subject to Section 215.97, F.S.:
State
Program
Number
Funding Source
State
Fiscal Year
CSFA
Number
CSFA Title
or
Funding Source Description
Funding Amount
State
Appropriation
Category
Original
Agreement
General Revenue Fund,
Line Item 1714A
2014-2015
37.017
Florida Recreation Development
Assistance Program
$50,000.00
140002
For each program identified above, the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance (CFDA)
[http://12.46.245.173/cfda/cfda.html] and/or the Florida Catalog of State Financial Assistance (CSFA) [https://apps.fldfs.com/fsaa/searchCatalog.aspx]. The
services/purposes for which the funds are to be used are included in the Contract scope of services/work. Any match required by the recipient is clearly indicated
in the Contract.
DEP 55-215 (03/09)
DEP Agreement No. A5121, Attachment 2, Page 5
DEP CONTRACT / GRANT REVIEW FORM
CONTRACTOR/GRANTEE INFORMATION
Name
Address
City, State, Zip
Contact Person
Phone
FY End
FEID
Village of Key Biscayne
g y
8 re Street
West McIntyre Biscayne,
y
FL 33149
Key
Mr. Todd
Hofferberth
(305) 365-8901
June 30th
650291811
DEP CONTRACT / GRANT INFORMATION
DEP Contract/Grant
_No
A5121
DEP Original Contract / Grant Agreement
Type U Services x Grants 0 Commodities 0 Visitor Services 0 Other Type
X
Amendment No.
Change Order No.:
Grant
Information
Is travel cost reimbursable?
Are federal funds supporting'
this Contract. No
NO
DMS/Class Group:
Procurement Method:
Funding Increment
No•
Exempt (Grants)
Program Reference:
Are State funds supporting this contract being
used as match to a federal grant?
Land/ Equipment Are equipment purchases authorized Will DEP retain
Ownershi • under this Contract? No ownership/
Is this a Certified Minori y Business? No 1 If Yes, Certified MBE. 1 Registered Minority Business's
Contract Begin Date
Contract Period
End Date.
April 30, 2017
No
Enter Federal Grant here & CFDA# in
FUNDING INFORMATION section.
Are land purchases authorized
No under Contract?
Will DEP /BOT retain
Ownership?
If Yes, Registered MBE Code
No
Payment Method
XCost Reimb. 0 Cost Reimb./Fixed Fee 0 Fixed Price 0 Fee Schedule 0 Advance Pyt.
Subject/Brief Description of Contract:
Grant awards were appropriated by the Florida Legislature for the Fiscal Year 2014-2015. These funds will assist the Grantee in developing Village Green as an outdoor recreational facilities for the general
tublic.
FUNDING INFORMATION
;ontract
veiling
+mount, if any
)rg Code
37,3510301-000
O
AE
unding
hange
ype
O Increase Funding Amount
❑ Decrease Funding Amount
U No Change to Funding
bject
ode
50010
Fund/ FID : E
000286
Category YR GAA LI CSFA/
CFDA
140002-1C
7So 03o0
ipecify County or Counties where work is being performed.
)ade
MANAGEMENT INFORMATION
Division/District
Office
Contract Manger
01c1714A 37017
Change
mount
Rec. Type
C
Grant No.
ontract Funding
mount
CA/ Module
o.
U2200
or projects containing an ob'ect code of
5XXXX or 79XXXX, CFSA or CFDA and
•cnr Tunn mttef b^ crmnlntcri
Recreation and Parks
Mary Ann Lee
Project No. mount
A15121 50,000.00
ournal Transfer Info 29 digit code) _ _ B/F Object
Bureau/Office Office of Information and Recreation Services
Phone No. Manager: 850 245-2501
REVIEW EXECUTION INFORMATION
Mali State # 585
Review Role
Contract Manager:
Budget Representative;
Bureau Chief. --
Division/District Director:
Quality Assurance:
Contracts Administrator -
General Counsel:
Division/District IRM
Approved By -
Signal re
Date Approved
0'7 a0/-
Identify Delegation of Authority for Person Executing Contract
Reviewer Comments & Cher¢kS (for Procurement Section use only)
DOS Registered'❑ y ❑ N/A
Procurement Initials
0 Required
MFMP Registered?
Transaction Fee Exemption Form? 0 Y 0 N/A
O Required IVendor/Recipient Relationship Checklist?
Insurance Certificates? 0 Y 0 N/A
❑ Required
Summary of Contractual Services
Agreement (CSA) Form/
Department CIO:
Other Requirements?