HomeMy Public PortalAbout03-04-2021 THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND,INDIANA,
MARCH 4, 2021
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, March 4, 2020, in the Hutton Community Room at the Municipal Building, 50 North
5th Street, Richmond, Indiana.
CALL TO ORDER
Board Member Palmer called the meeting to order and the following business was conducted:
ROLL CALL
Board members present were: Emily Palmer and Matt Evans. Absent was Vicki Robinson.
Also in attendance were Kim Vessels,Assistant City Attorney; Monica Burns, Deputy City Clerk;
Lieutenant Donnie Benedict; Police Chief Mike Britt; Greg Stiens, Director of Public Works and
Engineering; Sherry Hemingway, Finance; Fire Chief Jerry Purcell; and, Media.
APPROVAL OF MINUTES
Mr. Evans moved to approve the minutes of February 25, 2021, supported by Ms. Palmer.Upon a
vote viva voce, the motion carried.
CLAIMS FOR PAYMENT
Mr. Evans moved to approve the Claims for Payment for March 5, 2021 in the amount of One
Hundred Fifty One Thousand Four Hundred Ninety Nine Dollars and twenty one cents
($151,499.21), supported by Ms. Palmer. Upon a vote viva voce,the motion carried.
PAYROLL CLAIMS FOR PAYMENT -None
PAYROLL CLAIMS FOR PAYMENT FOR PENSION-None
REQUESTS
• NEW HANDICAP SIGNS
1212 Ridge Street
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion
carried.
Board of Works Minutes
March 4,2021
108 North 18th Street
Mr.Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion
carried.
• HANDICAP SIGN RENEWALS
104 North 16th Street
405 South 11rh Street
820 South 12th Street
210 North 5th Street
613 South"C" Street
305 Pearl Street
325 SW 5th Street
1629 South 4th Street
616 South 12th Street
207 South 11th Street
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the
motion carried.
BID OPENINGS
• NEW SHELTER AT GLENN MILLER PARK
There was one bid submitted by Rinehart's Lawn Care in the amount of$19,575.00 with
an alternate bid for concrete of$7,300.00. These bids were taken under advisement.
BID AWARDS -None
CONTRACTS
• CONTRACT NO. 19-2021 —HELP THE ANIMALS
The Help the Animals will provide animal shelter services for the City of Richmond. They
will be paid annually $38,000.00 for up to 390 animals. Anything over that they will be
paid $97.00 per animal. This contract also allows them to sell City Animal Tags, keeping
50% of the cost of the tags they sell and sending the remaining 50% to the City Clerk's
Office.
Mr.Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion
carried.
Board of Works Minutes
March 4,2021
• CONTRACT NO. 24-2021 - INDIANA DEPARTMENT OF TRANSPORTATION—
INDOT—PROJECT COORDINATION CONTRACT—(DES 1702769)
This is for the Bike/Pedestrian Project. East Main from 7th to 10t" Streets, Ft Wayne Ave
from 7th to North"E" Street,North"E" Street from 7th to 10th Streets. They will participate
in 80 % of the cost of Construction, Construction Engineering/Inspection and Utility
Reimbursement to Richmond Power and Light involving in this project. The maximum
amount of federal funds allocated for these cost is $2,244,000.00. The City match of 20%
will come from previously approved TIF funds.
Mr.Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion
carried.
CHANGE ORDERS -None
ADDENDUM
• ADDENDUM NO. 3 TO CONTRACT NO. 31-2018 — GEORGE FAMILY
PHARMACY, INC
They provide Durable Medical Equipment for the City Employees and their dependents
that are on the City's insurance.There is no cost to them. This addendum extends the length
of the contract with the terms and conditions the same as the original contract
Mr.Evans moved to approve,supported by Ms. Palmer.Upon a vote viva voce,the motion
carried.
• ADDENDUM NO. 1 TO CONTRACT NO. 95-2019 — STRYKER SALES
CORPORATION
This addendum changes the name from Stryker Sales Corporation to Stryker Sales LLC.
They will still provide annual maintenance, inspection and repair of medical costs and stair
chairs for the Richmond Fire Department at an annual cost of$4,644.00.
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion
carried.
RESOLUTIONS
• RESOLUTION NO. 3-2021
Indiana Department of Transportation is requiring that contracts between them and the City
be signed electronically. This resolution designates Emily Palmer as a Board member to
sign contracts on behalf of the Board and Mayor Snow.
Board of Works Minutes
March 4,2021
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion
carried.
PETITIONS
• CURB CUT
3703 Southridge Drive
Mr. Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion
carried.
MISCELLANEOUS
• LEAVE OF ABSENCE FOR RICHMOND FIREFIGHTER
Scott Hartman requested time off without pay from the Richmond Fire Department to
continue his education. The employee handbook states leave can be requested for this
purpose. He would be grateful for the opportunity to also remain as an employee with the
City. The leave is not to exceed 12 months.
Mr. Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion
carried.
• NOTICE OF PUBLIC HEARING
Ms. Palmer announced there will be a Public Hearing on March 11, 2021 for a proposed
name change of Johnson Street to Goebel Way.
ADJOURNMENT
After a motion was duly made, the meeting was adjourned.
VA /f�� '
Vicki Robinson, President
ATTEST: ��
Monica Burns, Deputy City Clerk
A recording of this meeting is on file in the Office of the City Clerk.