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Home My Public Portal About03-11-2021 c , THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 11,2021 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday,March 11,2021,in the Council Chambers at the Municipal Building,50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels,Assistant City Attorney;Monica Burns, Deputy City Clerk; Kara Messler, Purchasing; Greg Stiens, Director of Public Works and Engineering; Sherry Hemmingway, Payroll and Benefits Administrator; Beth Fields, Director of Infrastructure and Development; Suzanne Bias, Executive Assistant to the Mayor;- Jim Dykes, Assistant Superintendent of Parks and Recreation; Ian Vanness, City Planner; and, Media. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of March 4,2021, supported by Mr.Evans.Upon a vote viva voce,the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for March 12, 2021 in the amount of Two Hundred Twelve Thousand Nine Hundred Sixty Eight Dollars and eighteen cents ($212,968.18), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT Mr. Evans moved to approve the Payroll Claims for Payment for March 12, 2021 in the amount of Seven Hundred Forty Two Thousand Seven Hundred Forty Three Dollars and thirty six cents ($742,743.36), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. Mr. Evans moved to approve Payroll Claims for Payment for AFSME Stipends in the amount of Eighty Seven Thousand Three Hundred Fifty Dollars ($87,350.00), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT FOR PENSION-None Board of Works Minutes March 11, 2021 REQUESTS -None BID OPENINGS • BID OPENING—TOWING OF CITY VEHICHLES Those bids are as follows: 1) Countryside Auto City Owned Vehicles: Automobiles $50.00 Days $60.00 Nights Mileage outside the City Limits $2.00 Round Trip Pick-up trucks $60.00 Days $70.00 Nights Mileage outside the City Limits $2.00 Round Trip Small buses $80.00 Days $90.00 Nights Mileage outside the City Limits $2.00 Round Trip Drive line disengagements $50.00 each Each additional operator $50.00 per hour 2) Pardo Service City Owned Heavy Vehicles: Single axle trucks & large buses $250.00 Days $250.00 Nights Tandem Axle trucks $250.00 Days $250.00 Nights Fire trucks (axle lift only) $400.00 Days $400.00 Nights Street Sweepers $250.00 Days $250.00 Nights Combination sewer cleaning machines $400.00 Days $400.00 Nights Axle Pulls $85.00 Each Drive line disengagements $85.00 Each Recovery with large wrecker Including operator $450.00 per hour • Board of Works Minutes March 11,2021 Additional operator $85.00 per hour Mileage outside the City limits for large wrecker$6.00 City Owned Vehicles: Automobiles $80.00 Days $100.00 Nights Pick-up trucks $80.00 Days $100.00 Nights Small buses $100.00 Days $150.00 Nights Side loaders $250.00 per hour $250.00 per hour Days Nights 3 cubic yard trash truck $250.00 Days $250.00 Nights Axle Pull $85.00 Each Drive line disengagement $85.00 each Recovery with large wrecker Including operator $450.00 per hour Additional operator $85.00 per hour Mileage outside the City limits for large wrecker$4.00 $750.00 Rotator BID AWARDS -None CONTRACTS • CONTRACT NO. 27-2021 — VERIZON — APPLICATION FOR SMALL CELL STRUCTURE Verizon is to install a Small Cell Structure (Pole w/equipment) at the NE Corner of US 40 West and SW 8th Street. Doan&Mills Funeral Home has approve the location. Ms.Palmer moved to approve, supported by Mr.Evans. Upon a vote viva voce,the motion carried. • CONTRACT NO. 29-2021 —MIDWEST TRANSIT EQUIPMENT, INC. Board of Works Minutes March 11,2021 They will furnish the City with two (2) small transit vehicles with listed options and wheel chair assessable lifts for eight (8) passenger capacity for Rose View Transit. The cost of each bus is $57,485.00 Mr.Evans moved to approve, supported by Ms.Palmer.Upon a vote viva voce,the motion carried. • CONTRACT NO. 31-2021 —CENTERSTONE SOLUTIONS, INC. They will provide professional consultation advisory services for the Employee Assistance Program (EAP) for the Richmond Human Resources Office. The annual cost is $7,236.00. Ms. Palmer moved to approve, supported by Mr.Evans.Upon a vote viva voce,the motion carried. • CONTRACT NO. 34-2021 —TRC ENVIRONMENTAL CORPORATION They will perform services to conduct environmental inspection and remediation of potential asbestos containing materials which may be located in the third floor Council Chambers of the City Building. Not to exceed $102,450.00 Mr. Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion carried. • CONTRACT NO. 35-2021 —TRC ENVIRONMENTAL CORPORATION They will perform services to conduct environmental inspection and remediation of potential asbestos containing materials which may be located in certain offices within the police department areas and rooms on the ground floor of the City Building Not to exceed $29,500.00 Ms. Palmer moved.to approve, supported by Mr.Evans.Upon a vote viva voce,the motion carried. • CONTRACT NO. 36-2021 —MILESTONE CONTRACTORS L.P. They will perform services in connection with the milling of one and one-half inches of asphalt and placement of one and one-half inches of new surface asphalt,.placement of lines and traffic symbols with thermos-plastic, and the repair of a guard rail, all of which are services to be performed on Industries Road between Union Pike and U.S. 27, which is designated as part of the Community Crossing. Streets Project. The cost is$496,769.00. 50% will be paid by the State and the remaining 50% will be paid for by the City from previously approved T.I.F funds. Mr. Evans moved to approve, supported by Ms.Palmer.Upon a vote viva voce,the motion carried. Board of Works Minutes March 11, 2021 CHANGE ORDERS -None ADDENDUMS • ADDENDUM NO. 1 TO CONTRACT NO. 203-2018 — EARLYWINE PEST CONTROL The City wishes to continue to retain them to provide services in connection with pest control for various City buildings and facilities.All the terms and conditions of the original contract will remain the same with a 5% increase. Ms.Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. RESOLUTIONS • RESOLUTION NO. 2-2021 — DESINGNATING A PUBLIC WAY ALIAS AS "GOEBEL WAY" This resolution is to change the name of Johnson Street to Goebel Way. Johnson Street is the street that leads down to Veteran's Memorial Park. The'name change is for the recognition of the passion and dedication that specifically Joe and Barb Goebel have shown for the past years. Ms.Robinson opened Public Hearing on this Resolution. Being no comment for or against, Public Hearing was closed. Mr.Evans moved to approve, supported by Ms.Palmer. Upon a vote viva voce,the motion carried. PETITIONS —None MISCELLANEOUS—None ADJOURNMENT After a motion was duly made, the meeting was adjourned. Vicki Robinson,President ATTEST: 727.071, Monica Burns, Deputy City Clerk Board of Works Minutes March 11,2021 A recording of this meeting is on file in the Office of the City Clerk.