HomeMy Public PortalAboutr 15-081Ae'!wft Ynu of toe ' D£ (garterd, �ql J41
No. 15-81
Date of Adoption March 26 2M
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR
ARCHITECTURAL SERVICES WITH POTTER ARCHITECTS —
PROPOSED WOOD DECK FOR CARTERET HISTORICAL BUILDING
WHEREAS, the Borough of Carteret is in need of specialized architectural services in
connection with the Proposed Wood Deck for Carteret Historical Building Project; altd
WHEREAS, Potter Architects, 410 Colonial Avenue, Union, New Jersey 07083, possesses the
requisite experience and expertise to provide said services; and
WHEREAS, Potter Architects has submitted a proposal to provide said services at a total cost
not to exceed $3,500.00; and
WHEREAS, the Mayor and Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer certifies that funds are or will be available for said
purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of
Carteret, County of Middlesex, State of New Jersey, as follows:
I. The proposal of Potter Architects for specialized architectural services in
connection with the Proposed Wood Deck for Carteret Historical Building
Project at a total cost not to exceed $3,500.00 is hereby approved.
2. Annexed hereto is a copy of said proposal.
3. This action is approved as an award of a professional services contract
pursuant to N.J.S.A. 40A:11- 5(I)(a) in accordance with the Borough's
Fair and Open Process as authorized by law.
Adopted this 26" day of March, 2015
and certified as a true copy of the
original on March 27, 2015.
KATHLEEN M. BARNEY, MMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
YES
NO
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COUNCILMAN
YES
NO
NV
A.B.
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X
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X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veio
Adopted at a meeting of the Municipal Council March 26 2015
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LERK
Potter Architects
Architecture and Planning L.L.C.
410 Colonial Avenue • Union, NJ 07083 -7347
Registered Architects
March 18, 2015
Licensed Professional Planners
Mr. John DuPont, P.E., Borough Engineer
Carteret Borough Engineering Dept.
61 Cooke Ave.
Municipal Building
Carteret, NJ 0700
Proposal No. P201 024
Proposed Wood Deck For Carteret Historical Building
61 Carteret Avenue
Carteret, NJ
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It was a pleasure meeting with you to discuss the proposed Proposed Wood Deck For Carteret
Historical Building located at 61 Carteret Avenue, Carteret, NJ.
Please find two copies of Proposal No. P2015024 enclosed for your review.
The scope of architectural services we will provide is divided into various phases. Please refer to the
enclosed "Project Program Description ", "Estimated Fee Schedule" and "Attachments" to obtain a
breakdown of these services and their associated fees.
If this proposed agreement meets with your approval, please sign both copies and return one copy for
our records. This signed proposal will serve as our contractual agreement.
We look forward to providing the architectural services you require and will begin upon receipt of a
signed proposal. If you have any questions please do not hesitate to contact me. Thank you.
Sincerely, wgnarure
Name (Par,,
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Mr. John DuPont, P.E.
Borough Engineer
Potter a potterarchitects.corn (908) 686 -2547 Fax (908) 686 -8430
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Project Program Description
Proposed Wood Deck For Carteret Historical Building
61 Carteret Avenue
Carteret, NJ
Proposal No. P2015024
March 18, 2015
I. SCOPE OF WORK AND BUDGET:
It is our understanding that The Borough of Carteret wishes for our firm to create Construction Documents for the
construction of a new wood deck, ramp, and access door for the Carteret Historical Building located at 61 Carteret
Avenue, Carteret, NJ. This work is based on preliminary meeting with the Borough and Cooke Avenue Developers
(CAD) AKA the Developer - Builder. Under this proposal, we will be providing Architectural Design and Construction
Assistance. The project will not be publicly bid.
The general scope of this work includes the following work:
• Construct the largest possible wood deck in the southwest corner of the property (currently grass).
• New French door access from the existing first floor display area.
• Material specifications will be on drawings.
• Overall estimated budget is to be determined by CAD.
• The Borough intends to construct this work utilizing CAD as the builder. There will be no public bid process.
II. PROFESSIONAL SERVICES:
Our firm will provide Architectural Services for Construction Documents and Construction Assistance as follows:
A. Conduct meetings with Borough personnel and CAD to provide understanding of scope prior to preparation of
construction documents.
B. Review existing building conditions; prepare existing drawings.
C. Prepare plans as required for quotes, permits, and construction.
D. Assist in obtaining local construction permit approval.
E. Assist CAD in subcontractor selection.
F. Provide construction observation, limited to 2 visits during construction. We are assuming a 3 -4 week
construction period.
F. Review CAD's product submittals.
G. Review CAD's requests for payment.
H. Prepare project Punch List.
III. ADDITIONAL INFORMATION
A. Asbestos /hazardous material investigation will be performed by the Owner's hazmat consultant. Any hazmats
and /or ACM's will be identified and removed under separate contract.
B. Our work for this project will include visual observation, as well as interviews with Borough personnel. Also,
during our initial investigation, we may be making recommendations for further investigation, as well as testing, the
costs of which will be the responsibility of the Owner.
C. This project will be constructed by CAD based on award of purchase orders.
D. Borough will provide property survey, geotechnical study, and topography plan for project.
D. The contact for this project will be Mr. John DuPont, P.E., Borough Engineer.
potter((,Dpotterarchitects.com (908) 686 -2547 Fax (908) 686 -8430
Potter Architects
Architecture and Planning L.L.C.
410 Colonial Avenue • Union, NJ 07083 -7347
Registered Architects
Licensed Professional Planners
Estimated Fee Schedule
Proposed Wood Deck For Carteret Historical Building
61 Carteret Avenue
Carteret, NJ
Proposal No. P2016024
March 18, 2015
Established 1932
Predesian Services /Schematic Design 25.50% $1,1
Document existing building conditions; Development of existing plans and elevations; Coordination
Owner supplied data; Development of project and building program.
01
Development of preliminary design(s); Construction assemblies and building materials research; Bull(
code research, review & interpretations; Design development of structural systems; Coordination with
Owner's consulting engineers; Preliminary documents for review and approval.
Building floor plans, elevations & sections; Construction details & notes; Foundation & structural plans,
details & notes; Signed & Sealed documents for permit filing.
Bidding or Negotiations 8 . 19 %
Assist the Owner in establishing a list of bidders to quote project; Provide copies of constructioJ
documents for quotes; Review and evaluation of quotes received; Analysis of alternates and /or
substitutions.
Construction Administration 16.69%
Provide (2) site visits during construction; Review of submittals, shop drawings, etc.; Review of
orders, certificates of payment, etc.; Creation of punch list at Substantial Completion; Review ti
e -out documents.
Estimated Professional Services Total 100.00% $b 10.00
The compensation schedule establishes a maximum fixed fee for each phase of the project. Com en ation
for services shall not exceed the stipulated sum unless agreed upon in advance by both parties (see
schedule for breakdown).
Stipulated fees shall be valid for not more than 90 days from the date noted unless an agreement Is reached.
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Hourly Compensation Rates
Proposed Wood Deck For Carteret Historical Building
61 Carteret Avenue
Carteret, NJ
Proposal No. P2016024
March 18, 2015
Principal /Partner
Project Manager /Associate
Project Architect
Staff Architect
Intern Architect
Interior Designer
Draftsperson (Level 11)
Draftsperson (Level 1)
Administrative /Clerical
Non technical Staff
$225.00 /Hr.
$190.00 /Hr.
$155.00 /Hr.
$145.00 /Hr.
$135.00 /Hr.
$125.00 /Hr.
$125.00 /Hr.
$110.00 /Hr.
$80.00 /Hr.
$65.00 /Hr.
Requests for services that require personnel to provide overtime will be
established prior to performing the work. Hourly compensation rates
for services that require personnel to work overtime shall be 1.5 times
the compensation rates listed above.
potter a potterarchitects.cont (908) 686 -2547 Fax (908) 686 -8430
Proposed Wood Deck For Carteret Historical Building
61 Carteret Avenue
Carteret, NJ
Proposal No. P2015024
Much 18, 2015
The proposal Includes two opportunities for Owner to review and approve drawings prior to final construction drawings. This review process is normally sufficient.
Any further preliminary design work or changes to final drawings requested by Owner will be billed out at our hourly rates.
When Polter Architects, L.L.C. (PA) is ready to prepare your final construction documents with your final changes, w o will require your acceptance in writing to
proceed with your final construction documents.
Changes to architectural plans required by the local construction department for the purpose of issuing construction permits will be the Architect's responsibility.
THE FOLLOWING SERVICES ARE NOT BEING PROVIDED IN THIS AGREEMENT and shall be considered Additional Services and compensated for as provided In
applicable subparagraphs of this Contract agreement, or provided by Owner.
Interior Design - Detailed finishes & materials for furniture, fixtures, equipment, etc.
Exterior Building Signage Design.
Model or professional rendering of proposed project design.
Detailed construction cost estimate of proposed project design.
Site / Civil engineering and/or landscape design/consultalions.
Soil / Hydrogeological/ Geolechnical engineering, tests, reports, etc.
Surveying services.
Preliminary floor plants) designs beyond basic services allowance oft" (2) schemes.
Preliminary roof plan designs beyond basic services allowance of two (2) schemes; Changes to design that are requested bythe Owneratter completion of Design
Development phase.
Changes to design that are requested by the Owner agar completion of Design Development phase.
Shop Drawing Review.
On -site representation beyond basic services allowance of (4) site visits.
Printing beyond allowance of (3) sets of preliminary plans and (6) sets of final plans.
Photocopies beyond allowance of (100) Copies.
Travel expense allowance of (100) miles.
Postage /delivery expenses.
Review fees, permit fees, etc.
Testing services; hazmat abatement.
Special inspections for materials and work as may be required by codes and/or municipal code enforcement.
Legal review of bid documents and legal, accounting, and Insurance Counseling services.
Bidding phase assistance: solicitation of bids, review and/or evaluation of bids received, negotiation of contract(s), etc.
Construction management and/or coordination of separate Contractors.
Construction administration! Construction phase assistance.
Coordination of separate contractors.
Testing services.
Preparation of as -built drawings (post - Construction), as this will be a requirement of the Contractor in the Construction Contract.
Leeds Codification / Leeds Accreditation.
MVP Building Modeling / Commissioning.
Mechanical, electrical, plumbing, HVAC, sprinkler & fire alarm, information technology/computer w firing and hardware, engineering and/or consultations.
During construction, any site visits, fleld changes, shop drawing reviews, as -built drawings, etc., in excess of allowances shall be billed out at Hourly Rates as listed In
Contract.
AS AN OPTIONAL ADDITIONAL SERVICE, construction site visitsrobservation by our firm is available to you and quotes for this service shall be provided to you Otter
completion of final Construction documents, if requested.
GENERAL CONDITIONS OF SERVICES:
SCOPE OF SERVICES - The services to be provided by PA have been set forth in the Proposal / Project Program Description and shall remain valid for a period of 60'
days from the dale of the Proposal, after which PA may elect to withdraw or renegotiate this Proposal. All services not specifically identified are excluded from PA's
scope and will only be performed In accordance with a written amendment to the Proposal outlining the exact services and the associated fees. Once signed, the
rates and fees quoted in this proposal will be valid for 90 days from the date of acceptance. Terms and fees are subject to modification beyond that time frame.
COMPLETION OF SERVICES - The architectural services Contained within this proposal shall be deemed "complete" upon the occurrence of the following milestone:
Upon delivery of Certificate of Substantial Completion and Punch List.
Please note that any extension of services beyond above milestone shall be deemed "Additional Services' and billed In accordance with the Hourly Rates listed in the
Contract.
EXECUTION OF CONTRACT - The Individuals executing this Contract (signior), if acting on behalf of partnership, Corporation, funding agency or public entity
represent that they have the authority to do so, and to bind the entity to this Agreement. The signator will also be responsible for payment and for authorizing
additional services, if applicable.
RIGHT TO ADVERTISE - PA shall have the right to famish and display a temporary sign at the jobsite during the construction time period; PAt may utilize project
drawings/photographs for promotional use.
ASSIGNMENT - This Contract is not assignable except with the prior written Consent of PA, and no assignment shall relieve the signatory of any obligations under this
Contract.
Attachment Page A 1
FEE - The total fee, when slated as a lump sum, shall be based upon Scope of Services, and shall not be exceeded without mitten approval of the Client. Where the
fee arrangement Is to be on an hourly basis, the rates shall be those that prevail at the time services are rendered.
BILLINGS f PAYMENTS - Please note that payment is due upon completion of each phase of the work. Final Construction Drawings will not be released until final
payment is made. Invoices will be submitted monthly for services and are due when rendered. A monthly service charge of 1.5% of the unpaid balance will be added
to PAST DUE accounts. In the event any portion or all of an account remains unpaid 15 days after billing, the client shall pay cast of collection, including reasonable
attorney fees. If collection agency is needed to collect unpaid fees, client will be responsible for all collection agency fees plus Interest, in addition to payment of
unpaid invoices. Use of instruments of service Is contingent upon payment for services in full.
SUSPENSIO WTERMINATION OF SERVICES - This Agreement may be terminated or suspended for convenience by either party by thirty (30) days written notice, or
In the event of substantial failure to perform in accordance with the terms of the Agreement by the other party through no fault of the terminating party by ten (10) days
written notice. If this Agreement Is laminated, it is agreed that PA shall be paid the total charges for labor and material performed to the termination notice date, plus
reimbursable charges. Failure to meet the payment schedule outlined in this Agreement may result in termination of project. Fees for projects terminated by Owner
are to be based on the hourly rate for all time expended to point of termination. Invoices shall be considered PAST DUE if not paid per terms of the Contract, and PA
may, without waiving any claim or right against the Client, and without liability whatsoever to the Client, terminate the performance of service. PA reserves the right to
slop work until invoices are paid In full. Client agrees that any delays, claims or losses associated with slopping ofwork under these circumstances will not be the
responsibility of PA. PA has no duty to perform services or to allow use of instruments ofservice on delinquent accounts. If services are suspended due to
non - payment, Architect will restart services when account Is restored to good standing.
PHASING - Phasing of the project and/or splitting the drawings into two or more phases or separate projects, for any reason, requires additional resources and effort.
Therefore, if at any point the client requests same, this will be considered a change In scope and additional fees will apply in accordance with this agreement.
STANDARD OF CARE - Services performed by PA under this agreement will be conducted In a manner consistent with the level of care and skill ordinarily exercised
by members of the profession currently practicing in the same locality under similar conditions. No other representation, expressed or implied, and no warranty or
guarantee or fiduciary responsibility is Included or Intended in this agreement, or In any report, opinion, document or otherwise. Unless otherwise specified In this
Proposal, the services performed by PA will not Include an Independent analysis of workoonducled, or information provided, by independent laboratories crolher
Independent contractors retained by PA.
HIDDEN CONDITIONS- PA shall not be responsible for hidden conditions of the existing structure or site. Hidden conditions are conditions which are not readily
visible to the human eye.
INFERRED CONDITIONS- Conditions may vary from those which are visibly observed at the locations of open structure or other such visible conditions. PAwillbase
Interpretations, recommendations and design upon conditions inferred from the conditions observed. Client recognizes that any future determination of conditions
different than those which were encountered at the observable locations may significantly Impact the interpretation, recommendations and design provided by PA. Any
such variation of conditions should be brought to the prompt attention of PA to assess the Impact of the variations on the previously provided interpretations,
recommendations and design. PA will take no responsibility for any Interpretation or recommendation others may make. Fees for additional analysis or investigation
shall be paid by the Client. Failure of Client to agree to and pay for additional analysis shall be deemed as substantial failure to perform in accordancewdlh the terms
of this Agreement.
STANDARDS AND CODES - If the work under the Contract is to be performed in accordance with, or where the deliverables and Instruments of service resulting from
our work will be reviewed against codes, standards and regulations, the edition or revision of said codes, standards and regulations in effect as of the date of this
Agreement will apply. Any revisions to documents or other additional work caused by the application of a more recent code, standard or regulation shall be considered
a Changed Condition under this Agreement. In addition, any revisions or additional work required by regulatory agencies which are not explicitly outlined in applicable
codes, standards or regulations will also be considered a Changed condition under this Agreement.
RIGHT OF ENTRY - The Client shall provide for right of entry for all PA personnel and equipment necessary to perform the Intended scope of services.
UTILITIES - PA will take reasonable precautions to avoid damage or lnjuryto any visible subsurface utilities or structures. PA shall not beheld responsible for
damage to any underground utility or structure which has not been properly marked out by the respective owner of said utility or structure prior to the commencement
of ourwork. Owner Is responsible to order all mark -outs. If location of underground utilities is included under the Scope of Services, These locations will be based
upon visible identification marks leg by the respective utility companies or upon locations that can bevisually Identified from the ground surface. Unless other
contractual agreements are made, this Proposal does not include testing, opening or entering manholes, Inlets, trenches, or other utility access ways for the purpose
of measuring, Identifying, or location said utilities.
CHANGED CONDITIONS - If PA discovers conditions or circumstances that it had not contemplated at the commencement of this Agreement ("Changed
Conditions', PAwdll notify client in writing of the Changed Conditions. Client and PA agree that they will then renegotiate In good faith the terms and conditions of this
Agreement. If PA and Client cannot agree upon amended terms and conditions within 30 days after notice, PA may terminate this Agreement and be compensated as
set faith In 'Termination and Suspension".
CERTIFICATIONS - Client agrees NOT to require that PA execute any certification with regard to Services performed or Work tested and/or observed under this
Agreement unless: 1) PA believes that It has performed sufficient Services to provide a sufficient basis to issue the certification; 2) PA believes that the Services
performed or Work tested and/or observed meets the criteria of the codification; and 3) PA has reviewed and approved in writing the exact form of such certification
prior to execution of this Agreement and has Included cediricalion(s) in the Scope of Services. Any certification by PA Is limited to an expression of professional
opinion based upon the Services performed by PA, and does not constitute a warranty or guaranty, either expressed or implied.
ENERGY EFFICIENT DESIGN - The Architect will exercise reasonable efforts to design and specify products and/or systems that achieve energy performance
expectations or LEED Certification expectations that are expressly called for In this Contract, If any. The Architect does not, however, provide assurances that those
performance or certification expectations will be met.
RISK ALLOCATION - Client agrees that PA's total liability to the Client, for any and all Injuries, claims, losses, expenses, damages or claim expenses arising out of
this Agreement, from any cause or causes, shall not exceed the total amount of PA's fee.
INDEMNIFICATION - The Client shall Indemnify and hold harmless PA and all of Its personnel from and against any and all claims, damages, losses and expenses
Qncluding reasonable attorney fees) arising out of or resulting from the performance of PA, to the extent that any such claims, damage, loss or expense Is caused in
whole or in pad by the negligent act or omission, and/or strict liability of the Client, anyone directly or indirectly employed by the Client (except PA, or anyone for whose
acts any of them may be liable).
NO SPECIAL OR CONSEQUENTIAL DAMAGES - Client and PA agree that PA shall not be liable to Client for any special, Indirect or consequential damages
whatsoever, whether caused by PA's negligence, errors, emissions, strict liability, breach of contract, breach of warranty or other cause or causes whatsoever.
OWNERSHIP OF DOCUMENTS - The plans as articles of service are, and will remain, the property of Potter Architects, L.L.C. (PA). Plans and /or services for this
project may not be used for another building or project without PA's prior written consent. Client may use the documents for the project or purposes contemplated by
3118/2015 Attachment Page A 2 Proposal No. P2015024
this Agreement, providing that plans and/or services have been paid for in full or per agreement. Client may not reuse, reprint or electronically distribute the
documents for this project or for any extension of the project or other project without PA's prior written consent. Any unauthorized use, reuse or extension of PA's
work will be considered a violation, and Is at Client's sole risk and without liability to PA, and Client will Indemnify, defend, and hold PA harmless from all claims or
damages arising from any unaulhorzed use, reuse or extension of PA's work. Potter Architects, L.L.C. (PA) expressly reserves Its commonlaw copyright and other
properly rights in these plans and/or services. These plans are not to be reproduced, changed or copied in any manner whatsoever, nor are they to be assigned any
third party, without first obtaining the express written permission and consent of PA. PA reserves the right to withdraw plans from permitting agencies in the event of
non - payment in full or per agreement for plans and/or services.
ALTERNATIVE DISPUTES RESOLUTION (ADR) -All claims, disputes, and other matters in conlroversy between PA and Client arising out of or In any way related to
this Agreement will be submitted to mediation before and as a condition precedent to other remedies provided by law. Its dispute at law arises related to the services
provided under this Agreement and that dispute requires litigation instead ofADR as provided above, then 1) Client assents to personal jurisdiction in the stale of PA's
principal place of business; 2) The claim will be litigated and tried In Judicial jurisdiction of the court of the county where PA's principal place of business Is located and
Client waives the right to remove the action to any other county or judicial Jurisdiction; and 3) If PA prevails, PA will be entitled to recovery of all reasonable costs
Incurred, Including staff time, court costs, attorneys fees, and other claim related expenses.
SAFETY AND CONSTRUCTION SCHEDULE - PA is not responsible for the implementation, discharge, or monitoring of construction safety standards or practices,
These items are explicitly excluded from our Scope.
The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences, or procedures, or for
safety precautions and programs in connection with the work, since these are solely the Contractor's responsibility CONSTRUCTING the project. PA shall not be
responsible for the Contractor's schedules or failure to carry out the Work in accordance with the Contract Documents. This proposal Is based upon the owner hiring a
properly insured and NJ Licensed General Contractor to construct the entire project. PA shall not have control over or charge of acts or omissions of the General
Contractor, Subcontractors, or their employees, or of any other person performing any portion of the work.
SITE VISITS / OBSERVATION - In the event PA is retained to provide site visits/observation, PA as a representative of the Owner, upon request, shall visit the site at
Intervals appropriate to the stage of construction Qimited to the number of visits staled in the allowances), to become generally familiar with and to keep the Owner
Informed about the progress and quality of the Work completed, to endeavor to guard the Owner against defects and deficiencies In the Work, and to determine in
general if the Work Is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, PA
shall not be required to make exhaustive or continuous on -site Inspections to check the quality or quantity of the Work.
SAMPLES AND TESTING - In the event PA is retained to provide laboratory testing or analytic services, PA will preserve such test materials or other sample as 11
deems necessary for the Project, but no longer than 45 days after issuance of any documents that include the data obtained from these samples. Client will promptly
pay and be responsible for the removal and lawful disposal of all samples, contaminated samples, cuttings, hazardous materials, and other hazardous substances.
Client will take custody of all testing portals and/or probes Installed during any testing or investigation by PA, and will lake any and all necessary steps for the proper
maintenance, repair or closure of such testing portals and/or probes at Clients expense.
DISCOVERY OF UNANTICIPATED POLLUTANT RISKS - Hazardous materials or certain types of hazardous materials may exist at a site. The Architect and his
consultants shall have no responsibility for the discovery, presence, handling, removal, or disposal of, or exposure of persons to hazardous materials in any form at the
Project site, including but not limited to asbestos, asbestos products, PCB, fuel products and /or storage tanks, mold or other toxic substances Unless PA's Scope of
Services specifically Includes Environmental Services, PA will not be responsible for the Identification, delineation, evaluation, treatment or removal of any hazardous
substance. Should such substance be encountered and identified by others, PA will take action to protect the health and welfare of their personnel, and will notify the
Client for direction. The conditions of this section are superseded to the extent that the Scope of Services specifically includes the Identification, delineation,
evaluation and treatment of hazardous materials.
BIOLOGICAL POLLUTANTS - PA's Scope of Work does not include the Investigation or detection of the presence of any biological pollutants In or around any
structure. Client agrees that PAw will have no liability for any claim regarding bodily Injury or property damage alleged to arise from or be caused by the presence of or
exposure to any biological pollutants in or around any structure. In addition, Client will defend, Indemnify, and hold harmless PA from any third party claim for
damages alleged to arise from or be caused by the presence of or exposure to any biological pollutants in or around any structure. The term 'biological pollutants"
includes, but Is not limited to, molds, fungi, spores, bacteria, and viruses, and the byproducts of any such biological organisms. Unless PA's Scope of Services
specifically includes Environmental Services, PA will not be responsible for the identification, delineation, evaluation, treatment or removal of any hazardous
substance.
ENTIRE AGREEMENT - This Proposal / Project Program Description /Fee Schedule/ Hourly Rates 1 General Conditions constitute the entire Agreement between
Client and PA.
BUSINESS HOURS -Regular business hours of Potter Architects are Monday through Friday, 7:30a to 4:30p.
3/18/2015 Attachment Page A 3 Proposal No. P2015024
S1t�1L1 '� fs1
MIOOLES=;( COUNT
OFFICE OF
K Al-]LEFiV M. BAW EY, tvmc
Mmic#al Clerk
Date:
To: Patrick J. DeBlasio Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
1" -li
61 C00WR AVENUE
CARTERET, NEW JERSEY 07008
For: Potter Architects, Re: Amliitectur✓a7. Services, Re: ProposeJ kbod Dock for Carteret H istorical
Name of Account Resolution #15-81
AMOUNT TO BE ENCUMBERED: Not to Exceed $3,500.00
j lee -
KATHLEEN M. BARN
Municipal Clerk
CERTIFICATION OF AVAILABILITY OF FUNDS
1
I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds
available in the current budget to enable the Municipal Council to authorize the entering into a
contract between the B_ orough of Carteret and:
The funds available for this contrast are in the Pydget, in the account of:
In the amount of -14 X35 V
By this certification, I have hereby encumbered the above named account for the amount of
the contract
PATRICK J. DEBLASIO, Treasurer
Date: q 10--/J
BOROUGH OF CARTERET
100 COOKE AVENUE
CARTERET, NEW JERSEY 07008
THIS AGREEMENT: made this 26 of March 2015
By and between: Potter Architects, LLC
410 Colonial Avenue
Union, NJ 07083
And the Borough of Carteret a municipal Corporation having its Principal Office at the
Borough Hall, 61 Cooke Avenue, Carteret, New Jersey 07008
As per Resolution Number 15 -81.
THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE FOR
SPECIALIZED ARCHITECTS FOR WOOD DECK HISTORIAL BUILDING.
NOT TO EXCEED $3,500.00
According to the terms set forth in the Resolution.
THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these
presents to be signed by their proper corporate offices and their corporate seals to be hereto
affixes, the day and year written above.
WITNESSED BY:
. � wnlodoll
BOROUG RET
BY:
a i' Y . Rei an
Mayor
Kathleen M.Barney
Municipal Clerk
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of the
Borough of Carteret that has appeared in the Home News Tribune,
a newspaper which is printed in Freehold, New Jersey and
published in Neptune, in said County and State and of general
circulation in said county. One (1) time(s), once in each issue as
follows:
April 17, 2015
Notary Public of New Jersey
Kathleen M. Barney„MMC
Municipal Clerk
Sworn and subscribed before
me this day of r Q
NOTARY PUBLIC Of NEW JERSEY
MY COMMISSION EXPIRES MAY 2, 2016