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Home My Public Portal About03-18-2021 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 18,2021 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, March 18, 2020, in the Hutton Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels,Assistant City Attorney; Monica Burns,Deputy City Clerk; Kara Messler, Purchasing; Derek Hill, Director of Code Enforcement; Beth Fields, Director of Infrastructure and Development; Randy Kouns,Director of Information Technology; Greg Stiens, Director of Public Works and Engineering; and, Media by Zoom. APPROVAL OF MINUTES Ms. Palmer moved to approve the minutes of March 11, 2021, supported by Mr. Evans. Upon a vote viva voce, the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for March 19, 2021 in the amount of One Hundred Twenty Thousand Four Hundred Eighty Four Dollars and eighty seven cents ($120,484.87), supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PAYROLL CLAIMS FOR PAYMENT -None PAYROLL CLAIMS FOR PAYMENT FOR PENSION -None REQUESTS -None BID OPENINGS -None BID AWARDS -None CONTRACTS • CONTRACT NO. 21-2021 —STAMPER WRECKER Board of Works Minutes March 18,2021 They will provide a vehicle impound and storage area for the City.An amount of$6,000.00 will be paid to the City for a two year period. Pardo's also submitted a bid to pay the City more money but is in breach of previous Contract No. 38-2009 for vehicle impound and storage for a total of$75,566.00 plus late fees. Nothing has been paid by them concerning that contract. Stamper's has had the impound lot for many years and have performed satisfactorily. All amounts owed to the City have been received and their bid for the next two years are in order. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. • CONTRACT NO. 22-2021—PARDO'S SERVICE INC. They will provide towing services for City-Owned heavy vehicles upon request. The charges are as follow: 1) Single axle trucks & large buses $250.00 $250.00 2) Tandem axle trucks $250.00 $250.00 3) Fire trucks (axle lift only) $400.00 $400.00 4) Street sweepers $250.00 $250.00 5) Combination sewer cleaning machines $400.00 $400.00 Extra Charges Axle pulls $ 85.00 each Drive line disengagements $ 85.00 each Recovery with large wrecker including operator $ 450.00 per hour Each additional operator $ 85.00 per hour Compressed air $ 0 per hour Per mile charge outside City limits $ 6.00 large wrecker Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • CONTRACT NO. 23-2021 —PARDO'S SERVICE INC. They will provide towing services for City-Owned vehicles upon request. The charges are as follows: DAYS NIGHTS 1) Automobiles $ 80.00 $100.00 Mileage outside City limits $ Round trip 2) Pick-up trucks $ 80.00 $100.00_ Mileage outside City limits $ Round trip Board of Works Minutes March 18,2021 3) Small buses (Rose View) $100.00 $150.00_ Mileage outside City limits $ Round trip 4) Side loaders $250.00 $250.00 Per hour,per truck 5) 3 cubic yard trash trucks $250.00 $250.00 Per hour, per truck Extra Charges Axle pulls $ 85.00 each Drive line disengagements $ 85.00 each Recovery with large wrecker including operator $ 450.00 per hour Each additional operator $ 85.00 per hour Compressed air $ 0 per hour Per mile charge outside City limits $ 4.00 large wrecker $ 750.00 Rotator Ms.Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. • CONTRACT NO. 37-2021 —REDDOG ENTERPRISES,INC They will provide mowing services for certain nuisance properties determined by the Department of Code Enforcement of the City of Richmond. They will be paid a flat fee of $150.00 per property. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. CHANGE ORDERS -None ADDENDUMS • ADDENDUM NO. 1 TO CONTRACT NO. 39-2019—LWC, INC. This Contractor provides construction administration services in connection with the Stellar Façade Restoration Project for certain downtown Richmond Properties. This addendum is for the Contractor to be paid an increased amount not to exceed$35,987.10. Board of Works Minutes March 18,2021 Ms. Palmer moved to approve, supported by Mr. Evans.Upon a vote viva voce,the motion carried. • ADDENDUM NO. 2 TO CONTRACT NO. 34-2020 — REDDOG ENTERPRISES, INC This is to retain this contractor for the year 2021 for mowing services for the City-Owned right-of-way properties for the Department of Code Enforcement.The terms and conditions of the original contract and Addendum No. 1 will remain the same. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. • ADDENDUM NO. 2 TO CONTRACT NO. 4-2021 —DYLAN SHIRKEY The Contractor furnishes certain training and project implementation and coordination services for the City's Information Technology Department. Terms and conditions of the contract remain the same with there being an additional$3,000.00 paid for additional hours to be worked. Ms. Palmer moved to approve, supported by Mr. Evans.Upon a vote viva voce,the motion carried. RESOLUTIONS • RESOLUTION NO. 4-2021 — AUTHORIZING THE GRANT OF A SUPPLEMENTAL EASEMENT AND RIGHT-OF WAY Indiana Michigan Power Company that is a unit of American Electric Power (AEP) is seeking a supplemental easement and right-of-way at 1678 South Salisbury Road that is within an Electrical Substation operated by Richmond Power & Light. Richmond Power & Light have reviewed and approve the easement. Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the motion carried. PETITIONS—None MISCELLANEOUS • RESIGNATION OF A FIREFIGHTER Tara Harr has submitted her resignation from the Richmond Fire Department. Ms. Palmer moved to accept the resignation, supported by Mr. Evans. Upon a vote viva voce,the motion carried. Board of Works Minutes March 18, 2021 ADJOURNMENT After a motion was duly made, the meeting was adjourned. V&A• , j Vicki Robinson, President ATTEST: / 6c-if,. Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.