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Select Board Meeting Packet - 01.04.21
Town of Brewster Select Board 2198 Main St., Brewster, MA 02631 townadmin@brewster-ma.gov (508) 896-3701 REVISED MEETING AGENDA Remote Participation Only January 4, 2021 at 6:00 PM This meeting will be conducted by remote participation pursuant to Governor Baker’s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting. To submit public comment or questions to the Select Board, please email: selectboardmeeting@brewster-ma.gov. To view the: Live broadcast: Tune to Brewster Government TV Channel 18 Livestream: Go to www.livestream.brewster-ma.gov Audio/video recording: Go to www.tv.brewster-ma.gov To submit public comments or questions before or during the meeting email: selectboardmeeting@brewster-ma.gov Select Board Mary Chaffee Chair Benjamin deRuyter Vice Chair Cynthia Bingham Clerk David Whitney Edward Chatelain Town Administrator Peter Lombardi Assistant Town Administrators Susan Broderick Donna Kalinick Executive Assistant to the Town Administrator Robin Young 1. Call to Order 2. Declaration of a Quorum 3. Meeting Participation Statement 4. Recording Statement 5. Executive Session: To discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares: IAFF Local 3763 6. Anticipated Resumption of Open Session at 6:15 PM - Public Announcements and Comment: Members of the public may address the Select Board on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda. 7. Vote on IAFF Local 3763 Agreement Regarding Training Requirements 8. Select Board Announcements and Liaison Reports 9. Town Administrator’s Report 10. Consent Agenda Meeting Minutes: December 7 & 15, 2020 Appointments: Eric Bohn, Cultural Council Authorize Chair to Sign Letter of Support for Brewster Historical Society's application to the Massachusetts Preservation Projects Fund for re-shingling the Higgins Farm Windmill 11. Interview Candidates for Brewster School Committee & Appoint Member to Fill Vacancies – Joint Meeting with Brewster School Committee (Anticipated Start Time of 6:30PM) 12. Brewster Ladies Library Association Update on the Library Capital Renovation Plan and Fundraising Efforts – Joan Pernice, BLLA President 13. Discuss Select Board Feedback on Draft Town Charter 14. Update on Nauset Regional High School Project 15. For Your Information 16. Matters Not Reasonably Anticipated by the Chair 17. Questions from the Media 18. Next Meetings: January 5, 12, 19, and 26 19. Adjournment Date Posted: Date Revised: Received by Town Clerk: 12/30/2020 12/31/2020 Telephone: (617) 727-3040 * Fax: (617) 727-1510 * www.mass.gov/abcc Commonwealth of Massachusetts Alcoholic Beverages Control Commission 95 Fourth Street, Suite 3 Chelsea, Massachusetts 02150 Jean M. Lorizio, Esq. Chairman ALCOHOLIC BEVERAGES CONTROL COMMISSION ADVISORY RESTRICTING RETAIL LICENSEES TO 25% CAPACITY LIMIT On December 22, 2020, Governor Charlie Baker issued an Order restricting the number of patrons allowed in retail licensees’ premises to 25% capacity limit. This includes licensees that sell alcohol for consumption both on- and off-premises. A summary of the Governor’s Order can be found HERE. Beginning at 12:01 a.m. on Saturday, December 26, 2020, all retail licensees are restricted to a 25% capacity limit. This applies to indoor and outdoor seating separately. The 25% capacity limit is calculated by the occupancy load as stated on a licensee’s certificate of inspection issued under the State Building Code. Workers/staff are excluded from the occupancy count. These limits are in effect until January 10, 2021, unless further extended by the Governor. As always, all licensees must ensure that they comply with the laws of the Commonwealth of Massachusetts, and that sales of alcoholic beverages take place only as authorized by federal, state, and local law. All questions should be directed to the ABCC Executive Director Ralph Sacramone at rsacramone@tre.state.ma.us or (617) 727-3040 x 731. (Issued December 23, 2020) 617.556.0007 | 1.800.548.3522 | www.k-plaw.com | ©2020 KP Law, P.C. GOVERNOR ANNOUNCES TEMPORARY REVISIONS TO COVID-19 MEASURES EFFECTIVE DECEMBER 26, 2020 December 24, 2020 In response to increasing COVID-19 infection rates and in anticipation of the pending holiday season, on December 22, 2020, Governor Baker issued an Executive Order imposing temporary revisions to COVID-19 safety standards to reduce the spread of the coronavirus in Massachusetts. This Executive Order, titled “Order Temporarily Applying Further Capacity Restrictions to Statewide COVID-19 Safety Rules, COVID-19 Order No. 59,” can be found here. These new temporary restrictions will take effect at 12:01 a.m., on Sunday, December 26th, and will continue until Sunday, January 10, 2021, with the possibility of further extension, based upon available public health data. Of note, under this Executive Order, the allowable maximum occupancy limits in multiple workplace sectors are reduced from 40% to 25%. These capacity reductions are applicable to only those activities and businesses that are allowed to operate in Phases I, II, or III of the Governor’s reopening plan. Phase IV enterprises still must remain closed entirely. Boards of Health, Police Departments, and other regulatory and enforcement entities should be mindful of these temporary reductions in capacity limits. “COVID fatigue,” when coupled with the upcoming holidays, may lead to increased instances of individuals, businesses, and organizations disregarding these temporary limitations. Looking forward, if the post-holiday COVID-19 infection rates track the post-Thanksgiving rates, these temporary reductions in capacity limitations may very well be extended further into January. Finally, these capacity reductions do not impact other required safety practices, such as social distancing and mask wearing, which remain in effect. Private Gathering Limitations: Current capacity limits on gatherings at private residences are unchanged, i.e., 10 individuals indoors and 25 individuals outdoors. However, as noted below, gathering limitations for indoor and outdoor “events” is reduced. Elementary Schools: Elementary (K-12) schools will continue to be exempted from these capacity limits, but are required to follow the current standards and guidelines issued by the Department of Elementary and Secondary Education. Town/City Halls: Town and City Halls are generally covered under the office space sector-specific safety guidelines, and thus will be required to reduce capacity to 25% (as noted in the below chart), which was the capacity limitation imposed on office spaces at the beginning of Governor Baker’s Phased Reopening Plan. However, there will continue to be allowances for offices providing “critical services” such as public safety, public health, and other critical services. No prior approval is required to take advantage of this exemption. 617.556.0007 | 1.800.548.3522 | www.k-plaw.com | ©2020 KP Law, P.C. Sector-Specific Capacity Limitation Reductions: Sector Current Capacity Limit New Limit eff. 12/26/20 Restaurants None 25% of seating capacity - workers and staff excluded from capacity count; indoor and outdoor capacity counted separately Indoor and Outdoor Events 25 people indoor / 50 outdoor 10 people indoor / 25 outdoor Theaters and Performance Venues Movie theaters – 40%, maximum 50 people Indoor performance venues – Closed; Outdoor performance venues – 25%, maximum 50 people Movie theaters – 25% and maximum 50 people Indoor performance venues – Remain Closed; Outdoor performance venues – 25% and maximum 25 people Office Spaces; Driving and Flight Schools; Libraries; Fitness Centers and Health Clubs; Museums / Cultural & Historical Facilities / Guided Tours; Arcades; and Sectors Not Otherwise Addressed 40% 25% Operators of Lodging 40% 25% - applies to common areas only Golf Facilities 40% 25% - applies to indoor areas only Places of Worship; Retail Businesses; and Close Contact Personal Services 40% 25% - workers and staff excluded from capacity count Casinos None 25% - Mass Gaming Commission may issue further revisions to capacity limits Indoor & Outdoor Recreation Businesses Permitted to Be Open; and Common Areas in facilities subject to EEA-issued safety rules 40% 25% - Does not apply to youth and amateur sports facilities 617.556.0007 | 1.800.548.3522 | www.k-plaw.com | ©2020 KP Law, P.C. Except as otherwise indicated above, these capacity limitations are based upon the facility’s maximum permitted occupancy as stated in the certificate of occupancy or similar license or permit on file with the municipality (i.e., municipal building department or other record holder). Per Executive Order No. 59 “[w]here no licensed or permitted capacity allowance is on record and for any enclosed space within a larger facility, occupancy shall be limited to no more than 5 persons per 1,000 square feet.” As with prior Executive Orders, each person over the capacity limit may be treated as a separate violation. We will continue to keep you informed of new developments as they arise. In the meantime, please feel free to contact your KP Law attorney with any questions and/or e-mail us at coronavirusinfo@k-plaw.com. We will be in touch with you as soon as possible. Disclaimer: This information is provided as a service by KP Law, P.C. This information is general in nature and does not, and is not intended to, constitute legal advice. Neither the provision nor receipt of this information creates an attorney-client relationship with KP Law, P.C. Whether to take any action based upon the information contained herein should be determined only after consultation with legal counsel. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Situation in Numbers Massachusetts current as of 12/30 352,558 Total Confirmed Cases (click here for more information) 12,076 Deaths among confirmed cases 10,848,872 test s for the virus conducted to date by MA State Public Health Laboratory, hospitals, and commercial laboratories. United States Last Updated 12/30 Case numbers are updated regularly at noon. Saturday/Sunday reports are preliminary and have not been confirmed with state/territorial health departments. Total Cases Reported to CDC: 19,432,125 Total Cases 337,419 Deaths 57 Jurisdictions Reporting Cases (50 states, D.C., Puerto Rico, Guam, Northern Marianas, Marshall Islands, American Samoa, and US V.I.) Social Distancing Basics: ✓ Stay Home ✓ Call/Facetime/online chat with friends and loved ones. If you go out for essential needs: ✓ Avoid crowds ✓ Stay 6 feet away from others ✓ Don’t shake hands or hug ✓ Wear a face covering or mask if physical distancing is not possible. Mo Wednesday, December 30, 2020 CO COVID-19 Command Center Ma Massachusetts Emergency Management Agency CCenterSituation Report 23 Situation Update The Command Center Situation Report is published weekly. The next report will be published on Thursday, 1/7/21. In This Week’s Report: • Latest Data: Public Health Update • Week in Review: Key State Actions o Update on Vaccination and Care Sites o Long Term Care vaccinations begin in Nursing Homes, Soldiers’ Homes o A&F/DLS Municipal Memo on CARE Act Extension o ABCC Ramps Up New Year’s Eve Enforcement o DPH, Emergency Management, and Disaster Recovery Updates o Holyoke and Chelsea Soldiers’ Homes Weekly Update Helpful Links: • COVID-19 Vaccine in Massachusetts • Apply for jobs at COVID-19 Alternate Care Sites: o UMassMemorialResponds.com o LowellGeneralResponds.com • Public Messaging Resources for Municipalities & Businesses • Mass.gov/findfoodhelp • Stop the Spread • HandHoldMA.org • Reopening Massachusetts • Mass.Gov/covid19 • Massachusetts Emergency Management Agency • Unemployment & COVID-19 • Dept. Of Transitional Assistance Online Portal • COVID-19 Cost Eligibility and Tracking Guidance Robert Aucoin, 78, a U.S. Air Force veteran and resident at the Soldiers’ Home in Holyoke, receiving the first COVID-19 vaccine at the Home. Veteran residents in Holyoke and Chelsea were among a wave of long-term care staff and resident vaccinations that kicked- off this week. Story below. Photo credit: Leon Nguyen/The Springfield Republican COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Latest Data: COVID-19 Public Health Update Testing Update: Today, over 86,000 new molecular (viral) tests were reported in Massachusetts with 6,135 newly reported confirmed positive cases. The total number of molecular tests administered to date is nearly 10.8 million. Hospitalizations & Capacity Update: As of today, 2,257 people are hospitalized, with 433 reported to be in the Intensive Care Unit (ICU). Key indicators from today’s Daily Dashboard are below. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Weekly Public Health Report : The Command Center will release the Weekly Public Health Report, with town by town information, including the weekly listing of city and town risk levels on Thursday, 12/31. The report will also include granular information on cases by county, biweekly testing rates, contact tracing information (including active COVID cluster information by Exposure Setting Type), hospitalization data, race and ethnicity data, information abo ut cases in long term care facilities, and PPE distribution data. Week in Review: State Actions Vaccination Update Today, the Baker -Polito Administration, and the COVID-19 Response Command Center provided an update on COVID -19 vaccine distribution in the Commonwealth. As of yesterday, approximately 75,000 doses had been administered and the more than 287,000 doses are expected to a rrive in Massachusetts by the end of the year. On Thursday, the Baker-Polito Administration launched a COVID -19 vaccine dashboard to update the public on vaccine distribution and progress on a weekly basis. The dashboard will be posted every Thursday by 5 p.m. and will include information on vaccine supply distribution, administration, and other data. The new dashboard can be found on the mass.gov/CovidVaccine website. Key metrics that are included are data on: • Number of doses of vaccine shipped and administered. • Number of people vaccinated. • Vaccine distribution numbers by county. • Age and race/ethnicity breakdowns of those receiving vaccines . • Vaccines administered by different types of providers. The amount and type of data included on the dashboard will grow and be refined over time as vaccinations continue in additional groups and populations and additional vaccine products are approved and distributed. This vaccination dashboard report builds on the state’s ongoing efforts to publicly report out data and will help track the state’s vaccination efforts for COVI D-19. Currently, the Commonwealth produces one of the most NOTICE: COVID -19 dashboard reports will NOT be published on New Year’s Day, Friday, January 1st. Report published on January 2 will include two days of COVID -19 data. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT comprehensive public data reports on COVID-19 in the nation and includes detailed municipal -level data, information on contact tracing, COVID-19 clusters and more. To help the public more easily a ccess the Commonwealth’s growing amount of COVID -19 information, the Department of Public Health will launch an interactive digital dashboard in early January. COVID-19 Care Sites During today’s coronavirus update, EOHHS Secretary Sudders, Director of the Commonwealth’s COVID-19 Command Center, also provided an overview of the situation facing hospitals across the state during the current surge of COVID-19 cases. In just over a month, hospitalizations due to COVID -10 have increased by 129 percent. During that same period, COVID-19 ICU admissions have grown by 106 percent. The demand on hospitals are expected to grow throughout January and may create severe constraints on both hospital staff and care capacity. The Commonwealth will continue to work with hospitals to ensure that residents throughout the state get the care they need. However, residents should expect several transfer options to be offered for those needing hospitalization during this time of increased demand for acute care service . For individuals needing hospitalization those options may include: • Receiving care at the hospital you visit for care for the duration of your treatment, • Some minor to moderately ill COVID-19 patients being triaged and stabilized at the receiving hospital, and then transferred to a specialized, fully staffed COVID -19 field hospital in either Lowell or Worcester, • For individuals needing hospitalization for non-COVID-19 related illness, transfer to another hospital in the region This approach to managing care capacity during the current or future surge of cases will ensure that patients get the right care, in the right setting, at the right time. COVID -19 patients transferred to one of the Commonwealth’s two recently re - opened field hospitals can expect quality care by a team of doctors, nurses, and other health care professionals. Secretary Sudders also made a plea to residents to continue following guidance on limiting the spread of COVID-19 in the community, by practicing “bubble fidelity” in New Year’s celebrations, keeping gatherings small, and limiting them to people living in the same household. Long Term Care vaccinations begin in Nursing Homes, Soldiers’ Homes On Monday, the first residents of long-term care facilities in Massachusetts received COVID-19 vaccination. Shirley Nolan, a retired teacher, was the first resident vaccinated at Benjamin Healthcare Center in Boston. Yesterday, the first veteran residents at the Soldiers’ Home in Holyoke and the Soldiers’ Home in Chelsea received the COVID -19 vaccination. Vaccination was done onsite at each Home, through a federal Long-Term Care pharmacy COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT partnership program with CVS and Walgreens. The onsite vaccinations also began for staff at both Soldiers’ Homes on 12/29. “Administering vaccines to our frontline health care workers and now some of our most vulnerable residents in the Soldiers’ Home provides relief and hope that there are brighter days ahead for all,” said Governor Charlie Baker. “We are pleased to start providing the first dose to the incredible men and women living in both the Holyoke and Chelsea facilities to offer more protection from COVID -19, and remain grateful to the dedicated staff who are working tirelessly to keep our veterans safe and healthy during the pandemic.” “As the Commonwealth prioritizes long-term care residents in the COVID -19 vaccine distribution plan, we are glad to see the veterans who live at the Soldiers Homes receive their vaccinations today,” said Lieutenant Governor Karyn Polito. “We look forward to working with all of our partners on the continued rollout of the vaccine in a safe, fair and equitable way.” “The first wave of vaccinations of residents and staff at long term care facilities in the Commonwealth gives us hope for the beginning of the end of this devastating pandemic, one that we know has disproportionately impacted residents of long term care facilities,” said Secretary of Health and Human Services Marylou Sudders. “While there is hope, we must continue to be vigilant in the face of COVID -19, and I deeply appreciate the ongoing efforts of frontline health care workers like the team at the Soldiers’ Homes during this unprecedented time.” “The Department of Veterans’ Services and the Soldiers’ Home in Holyoke and Chelsea move forward with hope and perseverance to a bright future for our veteran residents and staff,” said Veterans’ Services Secretary Cheryl Lussier Poppe. “We look forward to continuing our work to ensure our veterans are cared for, and today’s vaccination is another vital step in our mission as we continue this commitment. The ongoing support of the surrounding community is impactful, an d deeply appreciated, as we navigate this public health emergency together.” As Long Term Care facilities, the Soldiers’ Homes in Chelsea and Holyoke are prioritized in Phase One of the COVID vaccine distribution plan . The Soldiers’ Homes are enrolled in the CDC’s Long-Term Care Pharmacy Partnership program for the COVID-19 vaccination administration. In the coming weeks, there will be additional onsite vaccination clinics at each Home to vaccinate veteran residents and staff. The Homes are encouraging the vaccine for all Veteran residents and staff and are working to obtain consent for those interested. COVID vaccination is voluntary for everyone – however all people are encouraged to get vaccinated. In addition to the COVID -19 vaccination at both Soldiers’ Homes, the facilities will continue weekly testing and daily symptom checking of all res idents and staff. Both Soldiers’ Homes has been intently focused on following infection control procedures and maintaining best practices for the safety of veteran residents and staff. A&F/DLS Provide Update Regarding the Coronavirus Relief Fund Extension This week the Executive Office of Administration and Finance, and the Division of Local Services provided a guidance memo for municipal officials regarding the extension of the CARES Act Coronavirus Relief Fund, which was signed into law as part of the most recent federal stimulus legislation. You can read the memo by accessing the document here . COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT ABCC Ramps Up New Year’s Eve Enforcement This New Year's Eve will require additional efforts by the Massachusetts Alcoholic Beverages Control Commission (ABCC) enforcement team. In addition to its annual impaired driving program, agency Investigators will be ensuring that restaurants and bars throughout the Commonwealth comply with COVID Safety Standards and the 10 PM mandatory night-time closing period. To date, Investigators have found most restaurants to be in compliance with the Governor's Orders and Safety Standards. Facility layouts are maintaining proper distancing and restaurant staff and patrons have been wearing proper facial coverings. However, 38 bars have had their liquor licenses indefinitely suspended, when the commission found that they had flagrantly violated the Safety Standards while several more have pending hearings. (See ABCC News Release) Important Updates Department of Public Health Updates: • A new page on the Long Term Care Facility Pharmacy Program has been launched, including sharing facility matches with either CVS and Walgree ns. • Continuing to make regular updates to provider webpages, including links to CDC resources and other DPH developed guidance documents. And the prioritization list on the website is updated regularly based on inquiries received. • MA211 received 3,570 calls from Monday 12/21 through Sunday 12/27 for a new total of 179,531. • DPH received Week 7 allocations on 12/22 as follows: Bamlanivimab 1870 doses and Regeneron 450 doses. This allocation is for a two -week period (12/22/20-1/5/21). The Therapeutics Wor king Group is recommending an equitable allocation strategy. • There were 35 deliveries to health care entities on Tuesday (12/29) (6 PPE/11 testing supplies and 18 BinaxNOW kits); 21 deliveries were made on Wednesday (12/30) (4 PPE/7 testing supplies and 10 BinaxNOW kits); 24 deliveries have been scheduled for Thursday (12/31) (1 PPE/3 testing supplies and 20 BinaxNOW kits). No deliveries will be made on Friday (1/1/21) due to the holiday. • Currently 294 volunteers with the Academic Public Health Volunteer Co rps are supporting 47 local boards of health. • Planning continues relative to the allocation and distribution of the COVID -19 vaccine, including vaccination of first responders (EMS, police, and fire). • DPH issued guidance for long-term care (LTC) facilities regarding ordering of BinaxNOW test kits. • DPH issued Update to Guidance Regarding Seasonal Influenza Vaccination of Healthcare Personnel at Massachusetts Nursing Homes and Rest Homes for the 2020 -2021 Influenza Season. Due to the CDC recommendation to avoid other vaccines for 14 days before and after the COVID -19 vaccine is administered, the October 6th DPH Commissioner’s Order has been modified to require all personnel in long-term care facilities are vaccinated instead by February 28, 2 021. • For the date range of 12/18-12/24, 95 of 96 Massachusetts hospitals were 100% compliant in their COVID -19 data submissions to the DPH WebEOC portal which is submitted to the federal HHS Protect portal daily. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT • Currently 14 Rapid Response Teams are deployed to nursing homes across the Commonwealth. Teams are also helping nursing homes on the day of their Vaccine Clinics to ensure staff and residents are monitored after vaccination. • 8 National Guard Teams are deployed and supporting nursing and rest homes. • There were 55 nursing homes that held Federal Pharmacy Partnership Vaccine Clinics on Monday and Tuesday. Emergency Management and Disaster Recovery Updates: Mass Care • 3 state contracted isolation/recovery hotels in the cities of Everett, Taunton, and Pittsfield continue to receive client placements: 150 individuals are currently housed in the program, a decrease of 37 since last week. o Top 5 referring cities: ▪ Boston (169) ▪ Springfield (129) ▪ Brockton (95) ▪ Worcester (84) ▪ Cambridge (82) o To date, a total of 1,341 residents have been placed in these hotels for safe isolation and recovery. Emergency Food Box Program Update (as of 12/28/20): Food Bank/ MEMA Warehouse Total Number of Food Boxes Distributed to Date Total Number of Food Boxes Remaining in Inventory Food Bank of Western MA 31,259 0 Greater Boston Food Bank 205,920 0 Merrimack Valley Food Bank 3,312 0 Worcester County Food Bank 1,440 0 MEMA Warehouse (Reserve) 36,869 3,456 Total Food Boxes 278,800 3,456 Logistics (including Personal Protective Equipment and Supplies) • 11 orders prepared for pickup or delivery from 12/24-12/30. • The Field Hospital in Lowell was supplied an additional shipment on 12/30, including hand sanitizer stations, blood pressure cuffs, and other medical supplies. • The three isolation hotels continue to be supported with weekly allotments of PPE, snacks/drinks , cleaners, and administrative supplies. • The MEMA State Logistics Warehouse will be closed on Friday, 1/1/2021. Disaster Recovery On March 27, the President declared a Major Disaster Declaration for the Commonwealth of Massachusetts related to the COVID-19 pandemic response. Through this declaration, federal aid will be made available to cities and towns, state agencies, and certain non -profits in all Massachusetts counties to help pay for emergency protective measures (response costs) related to the COVID -19 pandemic. MEMA’s Recovery Unit has developed COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT a webpage with information and guidance on, but not limited to, disaster declaration, eligibility criteria, and the application process. Highlights from the Disaster Recovery process include the following: • Online Applicant Technical Assistant Requests: 496 • FEMA Requests for Public Assistance (RPA) Applicants: 667 • MEMA has approved the Feeding Operations PW $9,325,068.48 (Federal Cost Share of $6,993,801.36). The project is pending final FEMA review and obligation. Survivor Assistance: Throughout the Thanksgiving and Christmas holiday season, the MAVOAD (Mass Volunteer Organizations Active in Disaster) have been busy with supplying clothing, activity items, and refreshments to the residents and staff who are at the isolation and quarantine hotels. Their great coordination and collaboration between 14+ organizations have helped make the holiday season a bit brighter for these folks who are in need. COVID-19 Cases in Long-Term Care (LTC) Facilities (as of 12/30) Residents/Healthcare Workers of LTC Facilities 30,642 LTC Facilities Reporting at Least One Case of COVID- 19 416 Deaths Reported in LTC Facilities 7,340 Holyoke Soldiers’ Home Weekly Update (current as of 12/29/20) • Yesterday, the first veteran residents and staff at the Soldiers’ Home in Holyoke received the COVID -19 vaccination. The first resident was Mr. Robert Aucoin, 78, Airman 2nd Class, U.S. Air Force. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT o The Veteran residents residing at the dedicated skilled nursing unit at Holyoke Medical Center were offered the COVID -19 vaccine on December 17. • Veterans will ring in 2021 with safe celebrations at the Home. On New Year’s Eve, the recreation staff will go room to room with eggnog, sparkling cider, and snacks. On New Year’s Day homemade cinnamon rolls will start the day. The main meal will include Chicken Cordon Bleu, Shrimp Cocktail, and Ice Cream. The Veterans will be treated to a special virtual concert provided by Home Base, and hundreds of holiday cards continue to be distributed o Additionally, the Soldiers’ Home will have staff on hand on New Year’s Eve and New Year’s Day to place FaceTime and phone calls for families to connect with their loved ones while visitation is suspended. You can contact the Family Line at (413)-552-4764 to schedule a virtual visit. • The Soldiers’ Home in Holyoke continues to prioritize virtual visitation and family communication as visitation and movement throughout the facility have been suspended, per infection control protocol, since November 20 for all units until further notice, and PPE protocols have been heightened. Families are encouraged to continue video visits for regular family communication through video chat, and the Family Line is available for ad hoc updates with suppor t from social work and clinical staff. Virtual visits can be scheduled by calling the Family Line at 413 -552-4764 Monday - Friday 8:00 a.m. - 4:00 p.m. Families can also request updates via email at CommunicationsMailbox -HLY@Mass.gov. Note: The Soldiers’ Home can only share medical information about a resident with the authorized health care proxy on file. • The Soldiers’ Home leadership is committed to ensuring the safety of the Veteran residents and restoring the Home to its rightful place that treats them with dignity, honor, and respect. The Soldiers’ Home leadership is moving into the Transition & Rebuilding Phase that is focused on rebuilding staff leadership and team and positioning the facility to move forward safely. Over the past weeks, the Home welcomed new permanent and interim leadership including a permanent Deputy Superintendent, and a new Interim Superintendent. o On December 21, Glen Hevy, a retired U.S. Army Infantry Officer, joined as the new permanent Deputy Superintendent. o On December 20, Michael Lazo began as the Interim Superintendent of the Soldiers’ Home in Holyoke. • The Soldiers’ Home in Holyoke is taking every precaution to mitigate COVID -19 entering and spreading at the Soldiers’ Home in Holyoke. Based on guidance from DPH, and in consultation with infection control experts, the Home has implemented mandatory 2 times per week testing for all staff and residents. Increased testing frequency will allow us to detect COVID -19 early and will continue until the Home receives 14 consecutive days of negative results. o The Soldiers’ Home in Holyoke has been intently focused on following infection control procedures and maintaining best practices for the safety of veteran residents and st aff. All veteran residents’ health is being monitored and retesting is being conducted for veterans both on- and off-site as clinically appropriate. The Soldiers’ Home’s medical team is making all clinical decisions following the latest CDC guidance, which continues to evolve as the medical community learns more about this new virus. • In addition to mandatory testing at state -operated 24/7 facilities, daily symptom checking and routin e staff surveillance testing are important tools to protect staff, residents and visitors and will remain in place until such time there is a medical breakthrough or a safe and effective vaccine for COVID 19. Staff who are not feeling well are instructed n ot to come to work and to contact their health care provider. If staff show any signs of COVID-symptoms, they are required to self -quarantine at home, per CDC guidance for health care workers. • The Commonwealth has been making capital investments to address the short and long-term needs of the Home. This includes a short-term Refresh Project and a longer -term Rapid Planning Capital Project for a future Soldiers’ Home in Holyoke. While the expedited capital project will address long -term facility COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT needs, the Executive Office of Health and Human Services, Department of Veterans’ Services, and Division of Capital Asset Management and Maintenance have been addressing immediate capital needs, including a $6 million refresh of units, to significantly improve infecti on control for the residents and staff. o On Veterans Day, the Baker-Polito Administration announced the next steps for the expedited capital project for the Soldiers’ Home in Holyoke. Following the conclusion of the 12 -week Rapid Planning Phase of the project, the Division of Capital Asset Management and Maintenance released the needs assessment report, and announced the selection of Payette Associates for the next phase as the design firm to lead the design and planning phase, the next step of the expedited capital project. Payette will build on the evaluation they previously completed, and will develop a full project scope, refine the plan, and confirm the budget, timelines, and ensure conformity with the regulatory process. One of the early deliverables is the preparation of the submission for the VA State Home Construction Grant by its April 15, 2021 deadline. The website for the project is www.mass.gov/HolyokeSHProject. • In June, the Baker-Polito Administration released the independent report ordered by Governor Baker to investigate the COVID-19 outbreak at Holyoke Soldiers’ Home, and announced a series of reforms to strengthen its governance and oversight of the Home, improving staffing processes, providing quality care for our Veterans, and planning for significant capital improvements. • The status of all residents as of December 29 is as follows: o Status: ▪ 3 positive and not clinically recovered • On December 27, 3 veteran residents who are residing at Holyoke Medical Center received positive test results for COVID -19. All other Holyoke residents at HMC were tested and are COVID -negative. ▪ 15 veterans are negative ▪ 36 residents have a pending test. Please note that all veteran residents and staff are now being tested twice weekly, which will increase the number of pending tests. ▪ 72 residents have been determined clinically recovered ▪ 1 resident has refused testing o Resident locations: ▪ 101 veterans are onsite ▪ 26 veterans are offsite • 21 veterans are at a dedicated skilled nursing unit at Holyoke Medical Center • 5 veterans are receiving acute care offsite o Since March 1, there have been 77 veteran deaths of veterans who tested positive ▪ On December 16, 2020, a resident of the Soldiers’ Home in Holyoke, who has been residing at the dedicated skilled nursing unit at Holyoke Medical Center since April, died. The resident had tested positive for COVID -19 in early December. o Following the most recent staff surveillance testing ▪ 1 positive staff ▪ All others who previously tested positive are clinically recovered Chelsea Soldiers’ Home Weekly Update (current as of 12/29/20) • Yesterday, the first veteran residents and staff at the Soldiers’ Home in Chelsea received the COVID -19 vaccination. The first resident was Mr. Dominic Pitella, 94, an Army Air Corps Corporal who has been residing at the Home since April 2018. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT • Eric Johnson, MBA, began as the new permanent Superintendent of the Soldiers’ Home in Chelsea on December 14. Johnson, a Licensed Nursing Home Administrator, is a health care executive and U.S. Army veteran who comes to Chelsea from Norwood Healthcare and Rehab, where he has been Executive Director since 2018. Prior to Norwood, Johnson was the Executive Director at two other skilled nursing facilities in Massachusetts. • The Soldiers’ Home in Chelsea continues to prioritize virtual visitation, as visitation and movement throughout the facility remains suspended for all units until further notice per infection control protocol. The Home remains vigilant in its infection con trol, including enhanced precautions throughout the facility and strict infection control protocols to keep veteran residents and staff safe, including continuing staff education, screening, and testing. Visitation will resume after 14 consecutive days without a new positive test. • Families can request updates on their loved ones by contacting their assigned social worker, or emailing the Home at CSH@mass.gov. They can schedule virtual visits by video or phone call. Medica l information can only be shared with an authorized health care proxy. • Clinical staff closely monitor any changes in residents, and the Soldiers’ Home’s medical team is making all clinical decisions following the latest CDC guidance, which continues to evolve as the medical community learns more about this new virus. The CDC recommends making medical decisions regarding when to end isolation and determine that the patient has recover ed based on symptoms and time elapsed. • The Soldiers’ Home in Chelsea currently weekly staff surveillance testing. In accordance with the recent CMS Interim Rule, the Soldiers’ Home is now conducting weekly testing until the facility is 14 days without positive test results. These tests are provided at no cost to employees. • The Soldiers’ Home in Chelsea monitors the PPE supply, and continues to receive shipments of PPE. The Incident Command team at the Chelsea Soldiers’ Home continues to enforce staff use of personal protective equipment (PPE), as well as source PPE to ensure that residents and staff have access to critical safety equipment. The team continues to coordinate closely with the V A Health Care System. • The status as of December 29 is as follows: o Residents ▪ 4 veteran residents are positive ▪ 133 veteran residents are negative ▪ 41 residents have recovered, meaning they previously tested positive and are now clinically recovered ▪ 0 residents have pending tests ▪ Since March 1, there have been 31 deaths of veterans who tested positive o Following the most recent staff surveillance testing ▪ 23 employees are positive ▪ All other employees who previously tested positive have been determined clinic ally recovered COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Communications Resources Public Messaging Resources for Communities: The COVID -19 Command Center has produced many communication resources aimed at helping communities inform and educate residents on recent executive orders and guidance related to COVID -19. Visitors to the Stop COVID-19 Public Messaging webpage will find both printable flyers, posters, and digital resources in multiple languages on topics such as: • Statewide guidelines, advisories, and orders • Staying safe in the community • Using local public alert systems for COVID -19 information • NEW: Materials for Business o Return to work guidance o Employee Screening Questionnaire o Business guidance – New, Temporary Capacity Limits o Updated safe store tips for retailers DPH Communication Materials in Multiple Languages • Facts Sheets • Videos Resources MassSupport MassSupport is the Massachusetts Crisis Counseling Program funded by the Federal Emergency Management Agency and managed in partnership between the Massachusetts Department of Mental Health and Riverside Trauma Center, a program of Riverside Community Care. Contact MassSupport by phone at 888-215-4920 or by email at MassSupport@riversidecc.org Red Cross Virtual Family Assistance Center In order to provide support to families and communities who have suffered loss as a result of the COVID -19 pandemic, the American Red Cross has developed a Virtual F amily Assistance Center (VFAC), staffed by a team of specially trained mental health, spiritual care , and health services volunteers who are: • Connecting with families over the phone to offer condolences, emotional and spiritual support, and access to available resources • Providing support for virtual memorial services for families, including connecting with local faith -based community partners • Hosting onlin e classes to foster resilience and facilitate coping skills • Assisting families with access to national, state, or local resources such as grief counseling, legal resources, funeral information, financial information services, or veterans’ assistance • Additional state- and local-specific resources are available. People can visit : https://www.redcross.org/virtual -family-assistance-center/ma-family-assistance-center.html to access this resource with special virtual programs, information, referrals, and services to support families in need. People without internet access can call toll-free 833-492-0094 for help. All Family Assistance Center support will be provided virtually and is completely confidential and free. Click Here for Public Messaging Resources COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Department of Elementary and Secondary Education The Department of Elementary and Secondary Education (DESE) now reports on the number of positive COVID- 19 cases as reported to the DESE by school districts (including charter schools), collaboratives, and approved special education schools. The data only represents what has been reported to DESE. For more information and to view the report people can visit: http://www.doe.mass.edu/covid19/positive -cases/ COVID-19 Test Site Locator MEMA, in conjunction with the COVID -19 Command Center, has developed an interactive map that shows the locations of COVID -19 testing sites around the Commonwealth. Massachusetts COVID -19 Response Dashboard MEMA has developed and maintains a public-facing COVID-19 ArcGIS Online dashboard, available here. This dashboard is continuously updated and captures information about current COVID 19 case counts, cases by age, cases by county, hospital status, hospital bed status, death tolls, and deaths by age. Users should refresh the dashboard daily as enhancements are continuously being added. Health care facilities can learn more about requesting personal protective equipment here. Stay Informed • Get information from trusted sources . Get notified by text, ema il, or phone call in your preferred language. Visit https://member.everbridge.net/index/406686158291020/#/signup to sign-up for AlertsMA for the latest news on the Commonwealth’s response to COVID -19 • Take care of your emotional health: • Call 2-1-1 and choose the “CALL2TALK” option. • Samaritans is continuing operations 24/7, as always. During this unprecedented time, it can feel overwhelming to receive constant messages about COVID -19. Call or text their 24/7 helpline any time at 877-870-4673. • The Disaster Distress Helpline, 1-800-985-5990, is a 24/7, 365-day-a-year, national hotline dedicated to providing immediate crisis counseling for people who are experiencing emoti onal distress related to any natural or human -caused disaster, including disease outbreaks like COVID -19. This toll-free, multilingual, and confidential crisis support service is available to all residents in the United States and its territories. How to Help Out • Work at an Alternate Care Site in either Worcester or Lowell • Donate to the Massachusetts COVID-19 Relief Fund The Need for Blood Donations Continues, a nd Recovered COVID-19 Donors Can Help Save Lives In coordination with the U.S. Food and Drug Administration (FDA), the Red Cross is seeking people who are fully recovered from the new coronavirus to sign up to donate plasma to help current COVID -19 patients. People who have fully recovered from COVID -19 have antibodies in their plasma that can attack the virus. This convalescent plasma is being evaluated as treatment for patients with serious or immediately life -threatening COVID -19 infections, or those judged by a healthcare provider to be at high risk o f progression to severe or life-threatening condition. Interested individuals can visit RedCrossBlood.org/plasma4covid to learn more. The Red Cross follows the highest standards of safety and infection control, and volunteer donors are the only source of blood for those in need. To make an appointment to donate, please visit www.RedCrossBlood.org MEMORANDUM TO: Municipal Coronavirus Relief Fund Recipients FR: A&F Federal Funds Office (FFO) DT: December 29, 2020 RE: Extension of CARES Act Coronavirus Relief Fund Covered Period On December 27, 2020, an extension of the CARES Act Coronavirus Relief Fund “covered period” was signed into law. This change extends the deadline for use of the Coronavirus Relief Fund from December 30, 2020 to December 31, 2021. This memorandum provides an updated definition of eligible uses. Background CARES Act Coronavirus Relief Fund On March 27, 2020, the federal Coronavirus Aid, Relief, and Economic Security Act (the “CARES Act”) was signed into law. This $2.2 trillion package created the Coronavirus Relief Fund (CvRF), a $150 billion effort to provide state and local governments with resources to address unexpected costs incurred due to COVID-19. The Commonwealth of Massachusetts received approximately $2.7 billion from this fund, including $2.4 billion paid to the Commonwealth, $121 million for the City of Boston, and approximately $91 million for Plymouth County. Coronavirus Relief Fund – Municipal Program On May 14, 2020, A&F partnered with the Department of Revenue’s Division of Local Services (DLS) to create the Coronavirus Relief Fund – Municipal Program (“CvRF-MP”) for eligible municipalities to access the Coronavirus Relief Fund (excluding the City of Boston and municipalities in Plymouth County). CvRF-MP made up to approximately $502 million available to eligible municipalities. Eligible Uses as Revised by Phase 4.0 Legislation On December 27, 2020, new legislation was signed into law that amended the “covered period” during which recipients must receive the beneficial use of eligible expenses. To be an eligible use of the CvRF, expenses must meet at least three major statutory conditions. Date changes included in Phase 4.0 are highlighted in bold: • “Necessary expenditures incurred due to the public health emergency with respect to … COVID-19” • Expenses must be unbudgeted as of March 27, 2020 • Expenses must be incurred during the covered period beginning March 1, 2020 and ending December 31, 2021 o Treasury has clarified that to be an eligible use of the CvRF, recipients must receive the “beneficial use” of the good or service (goods delivered and in use or services rendered) by December 31, 2021. o Program guidance issued prior to the enactment of Phase 4.0 indicated that payments for eligible expenses can be made up to 90 days following the end of the covered period, or March 31, 2022. Note About the Potential for Further CvRF-MP Changes CvRF-MP participants are reminded that major elements of CvRF are defined in program guidance issued by the US Department of the Treasury. Anticipated changes in personnel and priorities at Treasury on or after January 20, 2021 may have a material impact on CvRF-MP. Contact Us Inquiries about CvRF-MP can be submitted to A&F using this web-based submission form: https://massgov.formstack.com/forms/municipal_covid_spending_questions FOR IMMEDIATE RELEASE Gerry Desautels December 23, 2020 Outer Cape Health Services C: (508) 221-5182 O: (508) 905-2853 gdes@outercape.org Outer Cape Health Services to Offer COVID-19 Asymptomatic Testing Beginning December 23 Affordable testing is now available in all four regions of Cape Cod PROVINCETOWN (12/23/20) — Outer Cape Health Services (OCHS) now offers COVID-19 testing options for asymptomatic individuals via outdoor “drive up” testing at its three health center sites in Provincetown, Wellfleet and Harwich Port beginning Wednesday December 23. To receive a test, individuals must book an appointment in advance by calling Outer Cape Health Services at 508-905-2888. Tests for asymptomatic individuals are free through January 10, 2021 in partnership with the Massachusetts Department of Public Health with logistical support from Barnstable County and funds secured by the Cape and Islands legislative delegation. "The demand for more accessible COVID -19 testing persists on the Lower and Outer Cape, and Outer Cape Health Services has risen to meet this formidable challenge," said State Senator Julian Cyr (D-Truro). "While our region continues to go without a sorely needed Stop the Spread site, Cape Cod’s health care providers and public health officials have persistently worked to close our regional testing gap and help more residents receive tests, quarantine if necessary, and save lives." “Once again, as Outer Cape Health Services has done throughout its history, they are stepping up to provide the best in healthcare and public health support for our communities on the Outer and Lower Cape,” said State Representative Sarah Peake (D-Provincetown). Offering these free and low-cost tests will be a real game changer for the people that live here. They continue to be there for us and I am very grateful to them for all of these efforts.” The free antigen testing comes from a state Department of Public Health initiative to local health centers to provide free Abbott BinaxNOW™ COVID-19 Ag Card tests for COVID-19. The self- administered test provides a high reliability of the results. Patients who test negative will be notified via text message. Patients who test positive will be contacted directly by OCHS via a phone call. Tests may be billed to individuals with insurance but not charged a co -pay; however, no one will be turned away. Outer Cape Health Services will also continue to provide symptomatic tests at all three sites and bill insurance. If an individual is exhibiting symptoms of COVID-19 or has been referred to testing related to contact tracing, the individual should call OCHS first for a telehealth screening visit. For individuals seeking testing for travel related reasons, a $110 fee applies for the required PCR (Polymerase chain reaction) molecular test to meet state requirements. • All individuals must call (508) 905 -2888 in advance to make a testing appointment. • Testing sites and hours for preschedul ed appointments are: OCHS Harwich Port Health Center, 710 Rt. 28: Tuesday and Thursday, 1pm -3pm OCHS Wellfleet Health Center, 3130 State Highway Route 6: Monday, Wednesday and Friday, 1:30pm-3:30pm OCHS Provincetown Health Center, 49 Harry Kemp Way: Tuesday, Thursday and Saturday, 1:30pm-3:30pm After January 10, 2021, individuals will pay a subsidized out-of-pocket fee of $75 to receive an asymptomatic PCR test, unless the state extends their free testing initiative. No one will be denied a test if they are unable to pay. Updates for Drive-Through Test Facilities in Hyannis and Falmouth • When calling to schedule a test at the Hyannis or Falmouth site, please note that the Community Testing Line has been changed to 508-534-7103. • Test results are currently available within 24-96 hours. • For individuals seeking testing due to travel, the out-of-pocket cost is $110. For asymptomatic individuals seeking testing to monitor their health, the out-of-pocket cost is $75. Accommodations will be made for those unable to pay, as no one seeking testing will be turned away. • Test sites and hours for prescheduled appointments are as follows: Cape Cod Melody Tent, Hyannis Hours: Monday-Friday, 8am-4pm | Saturday and Sunday, 8am-noon Please note hours exception: on 12/24/20, this site will be open 8am -noon Barnstable County Fairgrounds, Falmouth Hours: Tuesday and Wednesday, 10am-2pm Please note hours exception: for the weeks of 12/20/20 and 12/27/20, this site will be open Monday and Tuesday, 10am-2pm. Regular hours of Tuesday and Wednesday, 10am-2pm, will resume week of 1/3/21. These Cape Cod testing sites are supported by funds secured by the Cape and Islands legislative delegation and contributions by Barnstable County, Cape Cod Healthcare, and Outer Cape Health Services. In order to sustain these limited funds for four to six months, fees must be charged for tests administered to asymptomatic individuals. For full information regarding hours, costs, locations, and contact, please visit BarnstableCountyHealth.org. ### N:\Health\Coronavirus19\COVID Cases\Testing Facilities\COVID Testing Facilities 12.23.2020.doc COVID Testing Facilities on Cape Cod Compiled by Brewster Health Department – For informational purposes only and does not represent an endorsement Name Location Phone # Website Tests Available Cost Appointment Required Cape Cod Hospital 27 Park Street Hyannis 02601 508-862-5595 www.capecodhealth.org PCR Swab Insurance Accepted w/ Doctor Order Yes Carewell Urgent Care Center 484 Rte. 134 S. Dennis 02660 800-659-5411 www.carewellurgentcare.com PCR Swab Rapid Response Antigen Swab Antibody $ 160 $ 160 $ 105 Yes Coastal Medical Transportation Services 259 Willow Street Yarmouthport 02675 508-694-6687 www.cmtsma.com PCR Swab Rapid Response Antigen Swab $ 145 $ 145 Yes Mobile & Onsite Testing Avail. CVS Pharmacy 419 E. Falmouth Hwy E. Falmouth 02536 508-540-8621 www.cvs.com PCR Swab (Self administered) Free Yes Online CVS Pharmacy 465 Station Avenue S. Yarmouth 02664 508-394-0926 www.cvs.com PCR Swab (Self administered) Free Yes Online Outer Cape Health 710 Rte. 28 Harwichport 02646 508-432-1400 www.outercape.org PCR Swab Insurance Accepted w/ Doctor Order Yes Whole Health Pharmacy 596 W. Main Street Hyannis 02601 508-778-5928 www.wholehealthcapecod.com PCR Swab (Self administered) Free Yes Online Cape Cod Reopening Task Force Test Sites Cape Cod Melody Tent 21 W. Main Street Hyannis 02601 508-534-7103 www.BarnstableCountyHealth.org PCR Swab (Self administered) Insurance Accepted w/ Doctor Order $ 75 (out of pocket) $ 110 (Travel Order) Yes Barnstable County Fairgrounds 1220 Nathan Ellis Hwy/Rte. 151 E. Falmouth 02536 508-534-7103 www.BarnstableCountyHealth.org PCR Swab (Self administered) Insurance Accepted w/ Doctor Order $ 75 (out of pocket) $ 110 (Travel Order) Yes N:\Health\Coronavirus19\COVID Cases\Testing Facilities\COVID Testing Facilities 12.23.2020.doc Outer Cape Health Services 1. 710 Rte. 28 Harwichport 02646 2. 3130 State Hwy Wellfleet 02667 3. 49 Harry Kemp Way Provincetown 02657 508-905-2888 www.outercape.org BinaxNOW Antigen (Self administered) PCR Swab Free Thru 1/10/2021 Insurance Accepted w/ Doctor Order $ 75 (out of pocket) $ 110 (Travel Order) Yes Currently, the PCR (polymerase chain reaction) Swab Test is the only test accepted by the MA Dept. of Public Health to confirm an active case of COVID-19. The antibody and antigen tests are only effective a minimum 5 days after exposure and requires a PCR Swab Test to confirm an active positive case. A positive antigen test will be treated as a probable COVID case and will be subject to isolation protocols. The Brewster Health Department recommends the PCR Swab Test for the most accurate results as accepted by DPH guidelines including the MA Mandatory Travel Order effective August 1, 2020. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Website Announcement: December 21, 2020 BREWSTER TOWN OFFICES TEMPORARILY CLOSE TO PUBLIC Beginning Tuesday December 22nd, Brewster Town Offices will be closed to the public until further notice. This measure was taken based on current public health data and will be reevaluated in early January. During this temporary closure, Town staff are working remotely, and will continue to respond to phone messages and email communications promptly. Residents are encouraged to use the drop boxes located outside of each town office as needed. During this period, the Recycling Center remains open, operating on its standard Thursday through Monday schedule from 8:00 AM to 3:00 PM with limited exceptions due to the holidays (link to their modified schedule here), but will only process trash and recycling materials – no fee items such as yard waste, electronics, construction debris, scrap metal, mattresses, etc. will be accepted. Please click here (https://www.brewster-ma.gov/documents-a-archives/coronavirus-covid-19- information) for the latest local COVID information and data or contact the Town Administrator’s Office with any questions at townadmin@brewster-ma.gov. Thank you in advance for your continued understanding and cooperation as we work together in responding to the second surge. Office of: Select Board Town Administrator DRAFT 12.08.20 TOWN OF BREWSTER BUDGET & TOWN MEETING CALENDAR FISCAL YEAR 2022 1.November 9, 2020: FY21 Capital requests due to Town Administrator and Finance Director. 2.November 12, 2020: Capital Planning Committee meets to review FY21 Capital requests. 3.November 18, 2020: FY22-26 Budget forecast presentation to Select Board and Finance Committee, including recommended FY22 budget development guidelines. 4.December 15, 2020: FY22-26 Capital requests due to Town Administrator and Finance Director. 5.December 17 and January 7 and 14, 2021: Capital Planning Committee meetings with Department Heads to review Capital requests. 6.December 23, 2020: FY22 Town Operating Budget requests due to Town Administrator and Finance Director. 7.Weeks of January 4 and 11, 2021: Preliminary budget reviews by the Town Administrator and Finance Director with Departments and Boards/Commissions. 8.January 28, 2021: Deadline for Capital Planning Committee to finalize FY21-26 Capital Improvement Program. 9.February 8, 2021: FY22 Town Operating Budget Overview delivered to the Select Board and Finance Committee. 10. February 10, 2021: Department Head budget presentations to Select Board and Finance Committee. 11. February 16, 2021: Capital Planning Committee presentation to Select Board and Finance Committee on FY22-26 Capital Improvement Plan and supplemental FY21 Capital requests. DRAFT 12.08.20 12. February 17, 2021: Town Code final deadline for submittal of warrant articles for inclusion within the 2021 Annual Town Meeting warrant. 13. February 24, 2021: Schools (Nauset and Cape Cod Tech) budget presentations to Select Board and Finance Committee. 14.March 19, 2021: Administrative deadline to finalize warrant articles for the May 2021 Special and Annual Town Meetings. 15. March 29, 2021: Deadline for Select Board’s and Finance Committee’s recommendations on the May 2021 Special and Annual Town Meeting warrant articles. 16. March 31, 2021: Send the May 2021 Special & Annual Town Meeting warrants to the printer. 17. April 12, 2021: Deadline to post warrants. 18.April 13, 2021: Deadline for Select Board to place a ballot question on the Annual Town Election. 19. April 16, 2021: FY22 Budget and Town Meeting warrant book distributed to the general public as an insert in the Cape Codder and on the Town’s website. 20. April 27, 2021: Town Meeting public information session. 21.May 3, 2021: 2021 Special and Annual Town Meeting held at Stony Brook Elementary School. 22.May 18, 2021: 2021 Annual Town Election. Brewster Select Board Meeting of January 4, 2021 Consent Calendar Items 1 10.Consent Agenda a)Approve December 7 & 15, 2020 Meeting Minutes ADMINISTRATIVE RECOMMENDATION We recommend the Board approve the meeting minutes of December 7 and 15, 2020. b)Appointments: Cultural Council – Eric Bohn ADMINISTRATIVE RECOMMENDATION We recommend the Board approve the appointments of Eric Bohn to the Cultural Council. The appointee has been recommended by the committee’s Chair and Select Board liaison. c) Authorize Chair to Sign Letter of Support for Brewster Historical Society's application to the Massachusetts Preservation Projects Fund for re-shingling the Higgins Farm Windmill ADMINISTRATIVE RECOMMENDATION We recommend the Board approve the authorization of the Chair to sign the letter of support for this project. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 12-07-20 Page 1 of 6 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE: December 7, 2020 TIME: 6:00 PM PLACE: Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY:Chair Chaffee, Selectperson deRuyter, Selectperson Whitney, Selectperson Chatelain, Selectperson Bingham, Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, and Executive Assistant to the Town Administrator Robin Young, Jay Packett Dog Park Committee: Thompson Lincoln, Carmen Scherzo, Paige Ferraguto, Olga Sherry, Rick Alto, Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Chaffee called the meeting to order at 6:01pm, conducted a roll call vote of attendance, declared a quorum present, and read the meeting participation and recording statements. Public Announcements and Comment: Members of the public may address the Select Board on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda. No discussion. Select Board Announcements and Liaison Reports Health Director Amy von Hone sent out a reverse 911 phone call regarding the rise of Covid-19 cases in town. The Brewster Community Network posted a forum on Climate Change. Town Administrator’s Report Mr. Lombardi acknowledged the busy agenda, and gave an abbreviated report. There has been an uptick of Covid positive cases in the general population (not within nursing homes). A reverse 911 phone call was sent out by the Health Director, Amy von Hone, and the messaging has been posted on the Town website. This increase is historically 25% of the general population positive cases in the past 3 weeks. This is consistent with the fall surge, and does not yet include the impact from the Thanksgiving holiday. The State announced enhanced testing capacity. Two testing facilities will be added on Cape Cod; one in Barnstable and one in Falmouth. This information will be put on the Town website. The State has put in the initial order of Covid-19 vaccines. The Captain’s Golf Course is going to close the pro-shop as early as Wednesday and will allow check in via the window. The Town is drafting additional shut down procedures if need be. The state issued a $50,000.00 community compact grant for the Recycling Center. This will be used for a license plate reader at the Transfer Station for safer operations. The Brewster Water Department was recognized for outstanding Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 12-07-20 Page 2 of 6 Office of: Select Board Town Administrator achievement by the Massachusetts Department of Environmental Protection (DEP). There was a forum on the Millstone Road project held on November 30th, with 70 virtual attendees. The conversations included finalizing design of the project and the plan to bid next spring, with construction to begin next fall. Limits of the work have been staked for residents to have a visual impact of the project. Patrick Ellis, DPW director, continues to meet with residents. The Department of Transportation awarded a $25,000.00 grant through the Complete Streets Program for Brewster to work with the Cape Cod Commission to develop a prioritization plan. The Select Board developed the policy pre-pandemic, and this is the next phase of the program. This will show the Town’s most critical areas, then a $400,000 grant funding can be awarded for construction. Consent Agenda Approve October 19, November 2, November 16, and November 18, 2020 Meeting Minutes Appoint Natural Resources Commission: Pat Hughes; Kimberley Pearson; Don Poole; Peter Trull; Chris Williams; Amy Henderson (Brewster Conservation Trust); Cameron Ferguson (Brewster Ponds Coalition); Elizabeth Taylor (Open Space Committee) Approve Brewster Fire Department Assistance to Firefighters Grant Application for Self-Contained Breathing Apparatus Approve Conservation Restriction for 399 Baker’s Pond Road Approve New Utility Poles at 1399 Freemans Way – Verizon/Eversource Accept Gifts: Memorial Benches and Directional Sign at Captain’s Golf Course Declare Surplus Property: Flagpole & Generator – Department of Public Works Approve Request to Use Point of Rocks Landing Authorize Chair to Sign Letter of Support for Community Preservation Application for Affordable Housing Trust Rental Assistance Program Grammatical changes were made to the Select Board letter of support for the CPC program. Selectperson Bingham moved to approve the consent agenda as recommended by Administration, Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No. Accept Gifts: Antique Furniture (Crosby Mansion) and Table (Town Hall) Chair Chaffee recused herself from the discussion. Selectperson Whitney moved to accept the gifts of antique furniture, Selectperson Bingham second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes. The Board vote was 4- yes, 0-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 12-07-20 Page 3 of 6 Office of: Select Board Town Administrator Update on Recent Notice of Comcast Cable Rate Increases & Status of License Agreement Negotiations 6:15pm Public Hearing – Cable License (Comcast) Mr. Lombardi reviewed the documents included in the publically posted packet. Comcast pricing changes were included, with fee increases depending on the tier subscribed to. Some are significant depending on the tier. This would normally have been included in the FYI section of the agenda packet, but given the discussion, it has been included as an agenda item. The Town has been working with the 4 other neighboring communities that are included in the license agreement of Comcast; Truro, Orleans, Eastham and Wellfleet. Lower Cape TV has been included in the conversation with regard to their Operating and Capital needs. A 10 year license agreement includes an increase of 5% (max allowed) or $225,000.00 per year, depending on number of subscribers. A little under 1 million dollars will be distributed to each member Town. At 6:22 Selectperson deRuyter read the public hearing notice. No public comment. Chair Chaffee closed the hearing at 6:23pm. 6:30pm Liquor License Hearing – Discuss and Vote to Renew Annual Liquor Licenses: Apt Restaurant, Brewster Fish House, Brewster Pizza House, Island Blue Crab Food & Spirits, Laurino’s Cape Cod Village, Linx Tavern and Bar, Stone L’Oven Pizza, Woodshed, Brewster VFW Post #9917, Chillingsworth, Old Sea Pines Inn, Spinnaker, Ocean Edge Inn & Conference Center, Brewster Farms Quick Pic, Brewster Village Marketplace, Brewster Wine & Spirits, Luke’s Super Liquors, Millstone Liquors, Winslow Spirits and Things, Ferretti’s Market, Freeman’s Grill Selectperson deRuyter read the liquor license hearing notice. Selectperson Bingham moved to approve the renewal of annual liquor licenses for Apt Restaurant, Brewster Fish House, Brewster Pizza House, Island Blue Crab Food & Spirits, Laurino’s Cape Cod Village, Linx Tavern and Bar, Stone L’Oven Pizza, Woodshed, Brewster VFW Post #9917, Chillingsworth, Old Sea Pines Inn, Spinnaker, Ocean Edge Inn & Conference Center, Brewster Farms Quick Pic, Brewster Village Marketplace, Brewster Wine & Spirits, Luke’s Super Liquors, Millstone Liquors, Winslow Spirits and Things, Ferretti’s Market, Freeman’s Grill, Selectperson Whitney second A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No. Discuss and Vote to Renew Annual Common Victualler’s, Innholders, Lodging House, New and/or Used Car Dealers & Livery Licenses Selectperson Bingham moved that the Board vote to approve to Renew Annual Common Victualler’s, Innholders, Lodging House, New and/or Used Car Dealers & Livery Licenses as listed, Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No. Interview Director of Golf Operations Finalist and Vote on Conditional Offer of Employment: James Packett Susan Broderick summarized the memo she had included in the packet. The current Golf Director has announced his retirement. Ms. Broderick noted over 30 applications were received for the position. 5 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 12-07-20 Page 4 of 6 Office of: Select Board Town Administrator candidates were interviewed in a first round, and 3 of those were moved forward for a second round interviews. The committee unanimously agreed to recommend Jay Packett as the Director of Golf Operations. Mr. Packett reviewed his background with both his personal life with the Town of Brewster and his history of employment with the Captain Golf Course. Selectperson Whitney and Selectperson Bingham were supportive of Mr. Packett’s work at the golf course and of his promotion to the position of Director of Golf Operations. Selectperson Bingham moved to approve the conditional offer of employment to James Packet, Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No. Discuss Status of Dog Park Project and Potential Next Steps (Select Board FY21-22 Strategic Plan Goal OS-2) – Joint with Dog Park Development Committee A quorum of the Dog Park Development Committee was not present so they did not call their meeting to order. Mr. Lombardi noted that pre-pandemic, the Dog Park Committee gave a presentation to the Select Board for funding opportunities outside of the Stanton Foundation Grant. The Committee has not met from the beginning of the pandemic, until November. The Friends of the Brewster Dog Park has been meeting and secured significant pledges to fund the project. The Dog Park Development Committee (DPDC) has now been meeting and is looking for the Select Board’s support to submit an application to the Community Preservation Committee (CPC) for funding in the amount of $300,000. If the funds are approved, the Friends group will donate $50,000.00, reducing the amount to $250,000 The CPC has supported a lower funding request in the past. Tom Lincoln, Chair of the DPDC, recognized the Friends of the Brewster Dog Park for their funding donations, and for drafting a memorandum of understating which addresses long term funding and operational procedures. Carmen Scherzo reviewed the history of the acquisition of the funding by the Friends group, its impact on the proposed financial plan, and a timeline for Town Meeting approval and bidding. Selectperson Bingham reminded the group that this has been a very long process. She is in full support of the application. Selectperson Chatelain is concerned about the cost of the park. He inquired what the ongoing cost of the operation would be. Mr. Lincoln feels the main driver for ongoing costs are waste removal and the “mutt mitts”, which run about $8,000 - $15,000.00 annually. Other smaller repairs, DPW personnel and chips will be additional costs. Mr. Lombardi feels it is important to acknowledge DPW staff time in the Ongoing Maintenance Plan to account for its impact on the department. There is likely to be other additional costs, as DPW generated replacement woodchips may not always be available or suitable for use at this site. Selectperson Chatelain asked about the design work of the site and if there can be any additional changes to reduce costs. This has been a long thought out design and pared down on paper the best it could be. There might be an additional opportunity to do so while in the field, but they will not know until the project is underway. Selectperson Chatelain still finds the price of the project jarring, and asked if any other locations were considered to turn into a dog park. Chair Chaffee reminded the Board of the scrutiny of each parcel with in the Town. This is the site that was identified and approved as the best that the Town has. The Stanton Foundation design grant has been used for this property specifically. Selectperson Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 12-07-20 Page 5 of 6 Office of: Select Board Town Administrator deRuyter commended all of those involved in this project. He too shares the concern with the cost. He asked what the CPC recreation fund balance is. Carmen Scherzo noted that the Dog Park is fully ADA compliant. Most of Mr. Scherzo’s comments are inaudible due to connection issues. Mr. Lombardi noted that the last bidding cycle included a base bid, with alternates. There will need to be another discussion when the project goes back out to bid on what is added to the base bid upon award. Chair Chaffee reiterated how long this project has been in the works, and how carefully and thoughtfully it has been looked at. She also noted the fundraising efforts that have occurred in the past two years. Selectperson Whitney supports the proposal and shares the concern of the use of Free Cash toward the project. Chair of the Dog Park Committee Tom Lincoln called a meeting of the Dog Park Committee to order at 7:34pm, as a fourth member joined. Mr. Lombardi reviewed the account balances for the Community Preservation fund accounts for FY22. Selectperson deRuyter would not like to vote on the use of free cash funding for the dog park. Mr. Lombardi feels that due to the recent support of other Town applications, that the Select Board should have the opportunity to draft a policy on this topic. A letter to the Select Board from Jillian Douglas was read. Selectperson Bingham moved to support an application to the CPC in the amount of $300,000.00, Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain- no, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee - yes. The Board vote was 4-yes, 1- No. Tom Lincoln did not need to adjourn the Dog Park Committee, as there were only two remaining members. Discuss Upcoming Public Meeting Schedule/Format for Town Committees The Town has not been using webinar platform of Zoom program. Residents can only email comments. This meeting method does not allow for overlap of meetings. A second surge of Covid is now under way and the master meeting schedule is burdened. Other committees are looking to meet, while the current public meeting calendar is full. The use of the webinar would offer more interactive engagement and has worked well for a handful of meetings with public quorums. Internal staff has been discussing transitioning a few of the regulatory Boards and Committees to a webinar platform in January. If it worked well, the rest of the Boards and Committees would transition in February. Selectperson Whitney asked if the Chair has the ability to acknowledge speakers. The Chair could manage the meeting if they are adequately prepared/trained. The Committees recommended for January have Town staff to assist with the process. This will improve the status quo of the meeting format. Selectperson deRuyter is confident this can be rolled out, and that Mr. Lombardi and his team have the highest level of professionalism and ability. There is a lot of value in the technology of the webinar format. Selectperson Chatelain noted the strength of the Town of Brewster in their tech ability and availability. Some of the pandemic changes may continue post pandemic. He would like to see a date set that the format would continue until, and then they can revisit if they extend that date. Selectperson deRuyter moved to authorize administration to move forward with the use of Zoom webinar for regulatory committees beginning January 2021 until FY21. Selectperson Bingham noted that there was no vote noted on the agenda item. Selectperson deRuyter rescinded his motion. This will be added to an Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 12-07-20 Page 6 of 6 Office of: Select Board Town Administrator upcoming agenda if needed. There is unanimous support from the Select Board to transition the meeting platform For Your Information At a September 2, 2020 public hearing, the Woodshed was found to violate the terms of their liquor license. The Woodshed filed an appeal with the ABCC, and has withdrawn the appeal. The Select Board action is final. Matters Not Reasonably Anticipated by the Chair None. Questions from the Media None. Next Meetings: and December 8, 15 & 21, 2020 Adjournment Selectperson Bingham moved to adjourn at 8:10pm, Selectperson Whitney second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham- yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No. Respectfully submitted, Robin Young Approved: _______________ Signed: _______________________________________ Date Selectperson Bingham, Clerk of the Select Board Accompanying Documents in Packet: agenda, TA report documents, consent agenda, FYI’s, cable rates packet, liquor license renewals, common vic and auto license renewals, Director of Golf Operations finalist resume and documents, dog park documents, committee meeting information Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 12-15-20 Page 1 of 2 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE: December 15, 2020 TIME: 9:00 AM (Delayed to 9:35am due to technical issue) PLACE: Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY:Chair Chaffee, Selectperson deRuyter, Selectperson Whitney, Selectperson Chatelain, Selectperson Bingham, Town Administrator Peter Lombardi, Assistant Town Administrators Susan Broderick and Donna Kalinick Call to Order Chair Chaffee called the meeting to order at 9:35 am, conducted a roll call vote of attendance, declared a quorum present, and read the meeting participation and recording statements. Consent Agenda - Approve to sign letter of support for Community Preservation Committee Application; Stoney Brook Mill Retaining Wall project Selectperson Bingham moved to approve the consent agenda of December 15, 2020, Selectperson Chatelain second. A roll call vote was taken. Selectperson Whitney-yes, Selectperson Chatelain-yes, Selectperson deRuyter-yes, Selectperson Bingham-yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No. Executive Session: To consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body. Chair Chaffee stated that the Board would be going into executive session to discuss strategy to consider the purchase, exchange, taking, lease, or value of real property as such discussion may have a detrimental effect on the negotiating position of the Town, and would not be returning to open session. Selectperson Bingham moved that the Board go into executive session at 9:38 am to consider the purchase, exchange, taking, lease, or value of real property as such discussion may have a detrimental effect on the negotiating position of the Town, and would not be returning to open session. Selectperson Chatelain second. Selectperson Whitney-yes, Selectperson Bingham-yes, Selectperson deRuyter-yes, Selectperson Chatelain - yes, Chair Chaffee-yes. The Board vote was 5-yes, 0-No. Matters Not Reasonably Anticipated by the Chair No discussion. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 12-15-20 Page 2 of 2 Office of: Select Board Town Administrator Next Meetings:December 21 & 22(ES), 2020 Respectfully submitted, Robin Young Approved: _______________ Signed: _______________________________________ Date Selectperson Bingham, Clerk of the Board of Selectman Accompanying Documents in Packet: agenda, draft letter of support The Commonwealth of Massachusetts Town of Brewster To Eric Bohn We, the Selectmen of Brewster by virtue of the authority in us vested by the laws of the Commonwealth, do hereby appoint you to the Cultural Commission for a 3 year term expiring June 30, 2024 Given at Brewster this 4th day of January 2020 Recorded A.D. Attest:Town Clerk Archived: Thursday, December 31, 2020 1:43:40 PM From: Cynthia Bingham Se nt: Mon, 21 Dec 2020 15:51:46 To: Robin Young Subject: Re: Cultural Council Se nsitivity: Normal Eric is a go. Let’s see if we can appoint him at the next meeting. Thanks! Sent from Cindy Bingham Clerk of Select Board, Town of Brewster Cbingham@brewster-ma.gov On Dec 21, 2020, at 3:48 PM, Rog Smith <rogerasmith99@gmail.com> wrote: Hi Cynthia, I will be happy to put you on the list of all my communications with the cultural council. Yes Eric Bohn has been attending meetings and we are anxiously awaiting his appointment. Rog On Mon, Dec 21, 2020, 12:48 PM Rog Smith <rogerasmith99@gmail.com> wrote: On Mon, Dec 21, 2020, 12:29 PM Cynthia Bingham <cbingham@brewster-ma.gov> wrote: Rog, I want to apologize for not attending any of your meetings, I am your liaison to the Select Board. Could you make sure I am on the mailing list for meeting announcements. Thanks in advance. Do you know Eric Bohn, it appears he has been attending your meetings but not as an official member. If you feel he should be appointed to the committee as an official member that is great with me. Just let me know and I will pass the word along to Robin so he can be officially appointed by the Select Board. I look forward to “meeting” you via Zoom. Cindy Sent from Cindy Bingham Clerk of Select Board, Town of Brewster Cbingham@brewster-ma.gov Archived: Thursday, December 31, 2020 1:43:43 PM From: Rog Smith Se nt: Mon, 21 Dec 2020 15:50:39 To: Robin Young Subject: Re: Brewster Cultural Council Se nsitivity: Normal Yes, Robin. We think Eric would be a fine addition to the Cultural Council. Rog On Mon, Dec 21, 2020 at 12:17 PM Robin Young <ryoung@brewster-ma.gov> wrote: Hi Eric, I am still waiting to hear from the Chair and the Select Board liaison. I will follow up! Thank you, Robin A. Young Executive Assistant To the Town Administrator Town of Brewster 508-896-3701 x1100 Effective July 7, 2020, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. For the latest updates on Town services, please visit www.brewster-ma.gov From: Eric Bohn [mailto:ebohn42@yahoo.com] Sent: Monday, December 21, 2020 12:15 PM To: Robin Young <ryoung@brewster-ma.gov> Cc: Rog Smith <rogerasmith99@gmail.com> Subject: Re: Brewster Cultural Council Hi Robin, I have not yet heard anything back from the select board, i’m sure they are busy and I do not want to pester them, any suggestions? Thanks! Eric Bohn Sent from Yahoo Mail for iPhone On Thursday, December 10, 2020, 4:07 PM, Eric Bohn <ebohn42@yahoo.com> wrote: Thank you! Sent from Yahoo Mail for iPhone On Thursday, December 10, 2020, 1:01 P M, Robin Young <ryoung@brewster-ma.gov> wrote: Good afternoon Eric, I have cc’d Cindy Bingham who is your Select Board liaison. Upon the approval of the Chair for appointment we can add it to the next Select Board agenda. Following confirmation you can be sworn in as a voting member with the Town Clerk. Please let me know if you have any further questions! Thank you, Robin A. Young Executive Assistant To the Town Administrator Town of Brewster 508-896-3701 x1100 Effective July 7, 2020, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. For the latest updates on Town services, please visit www.brewster-ma.gov From: Eric Bohn [mailto:ebohn42@yahoo.com] Sent: Thursday, December 10, 2020 12:55 PM T o: Robin Young <ryoung@brewster-ma.gov> Cc: Rog Smith <rogerasmith99@gmail.com> Subje ct: Brewster Cultural Council Hi Robin, I am writing to inquire about the process for officially joining the cultural council. I have been an unofficial member for the past several months and would like to make it official now that I am finally a Brewster resident! Please advise. Thank you! Eric Bohn Sent from Yahoo Mail for iPhone Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Website Announcement: December 16, 2020 Seeking Letters of Interest for Brewster School Committee The Select Board is seeking two residents to serve on the Brewster School Committee until the next town election. The Brewster School Committee is comprised of five members, elected at large, concurrently for a three-year term. The school committee has charge of the Stony Brook Elementary School Grades PreK-2 and the Eddy Elementary School Grades 3-5. The School Committee is responsible for: Establishing educational goals and policies for the schools in our district. The review and approval of the school system's annual budget. Hiring the Superintendent of Schools to serve as the educational advisor and chief executive officer in charge of overseeing the administration of the school district in a manner that is consistent with district goals and policies. They meet on the third Thursday of each month at 6:00 p.m. at the Brewster Town Hall and may meet more during budget season (Jan. - March), if needed. They also attend Joint School Committee meetings four times a year. If you are interested in filling this position, please send a letter of interest and resume for consideration to Robin Young, ryoung@brewster-ma.gov in the office of the Select Board no later than December 30, 2020. Prospective candidates will be interviewed at the January 4, 2021 joint Brewster School Committee and Select Board meeting. Office of: Select Board Town Administrator Archived: Thursday, December 31, 2020 1:44:50 PM From: Peter Lombardi Se nt: Fri, 27 Nov 2020 20:38:48 To: Select Board Cc: Donna Kalinick; Susan Broderick; Robin Young Subject: FW: Brewster School Committee Se nsitivity: Normal All, Please see letter of resignation below from Christine Peterson who I have have been in contact with over the past couple weeks. As you know, we will have to post this vacancy and solicit letters of interest, and then jointly appoint with the BSC. Peter Sent from my Verizon, Samsung Galaxy smartphone -------- Original message -------- From: Christine Peterson <petersonc@nausetschools.org> Date: 11/27/20 4:30 PM (GMT-05:00) To: David Telman <telmand@nausetschools.org>, Colette Williams <cwilliams@brewster-ma.gov> Cc: Peter Lombardi <plombardi@brewster-ma.gov> Subject: Brewster School Committee November 26, 2020 Subject: Brewster School Committee Resignation Dear David Telman and Colette Williams, It has been my pleasure to serve on the Brewster School Committee for the past six months. I have enjoyed advocating for the school needs, supporting our administrators and observing a safe re-opening. I admire the dedication of the school leadership and other committee members. I am writing to inform you of my decision to resign from my position on the Brewster School Committee effective immediately. As we all know, our community has been hit hard by the Covid-19 pandemic. I find myself in uncharted territory and need to strategize my next professional career goals. Thank you for the opportunity to serve the students and staff of the Brewster Schools. I applaud your continued work and will be supportive in any way possible. Warmly, Christine J. Peterson PO Box 912 Brewster, MA 02631 203-209-7159 Archived: Tuesday, December 29, 2020 9:39:08 AM From: Rick Draper Se nt: Thu, 17 Dec 2020 08:32:40 To: Robin Young Subject: Brewster School Committee: Revised res Se nsitivity: Normal Attachments: Rick's Resumé.pdf I am resending this message with an updated resumé. I wanted to include my former principal, Helen Spacht, as a reference. I am interested in serving on the Brewster School Committee. I’ve attached my resumé. Rick Drap er 288 Whiffletree Ave Brewster M A 02631 (508) 385-4533 (610) 283-2066 (mobile) PROFILE A retired elementary school teacher with experience in multicultural/diverse classrooms and work environments. Full-time permanent resident of Brewster, MA since 2012. Devoted to volunteering and giving back to the local and broader communities. EXPERIENCE CO-COORDINATOR, BUILDING A BIGGER TABLE— 2019 - PRESENT •Conduct group meetings •Act as liaison with church staff and board •Organize fund raising events BOARD MEMBER, CAPE COD CHAPTER NAACP — 2017 - PRESENT •Attend monthly meetings and events •Provide electronic communication for the chapter TEACHER’S AIDE, CAPE COD LITERACY COUNCIL — 2016 - PRESENT •Assist ESOL Teacher •Conduct breakout group lessons •Provide one - on - one instruction VOLUNTEER, BREWSTER LADIES LIBRARY — 2013 - PRESENT •Shelving books •Deliver materials to home-bound patrons •Deliver fliers to local businesses VOLUNTEER, BREWSTER COUNCIL ON AGING — 2013 - PRESENT •Drive elderly and /or disabled residents to medical appointments. MAC SPECIALIST, BUSINESS CONSULTANT, APPLE RETAIL STORE — 2004 - 2008 •Demonstrate and sell Apple products •Provide tech solutions for local small businesses TEACHER, CHRISTINA , DE SCHOOL DISTRICT — 1974 - 2006 •Primary Grade teacher •Teacher of Gifted/Talented Students •School Technology Specialist ENLISTED RADARMAN, US NAVY — 1968 - 1971 •Navigation and combat information center aboard USS Boxer LPH 4 •Division leading petty officer aboard USS Wood County LST 1178 EDUCATION •University of Delaware — BSEd -1974 •University of Delaware — MSEd -1977 SKILLS As a life-long educator, I am acutely aware of the needs of young students and of the benefits to the community of investment is education. I am adept at finding creative solutions to problems. REFERENCES Diane Pansire 72 Griffiths Pond Rd. Brewster, MA 02631 dpansire@aol.com Helen Spacht hspacht58@gmail.com. Home phone 828-754-4717 or cell 302-690-9878. Paul Thompson, thompsonptjr@comcast.net; Jeanne Morrison, jeanne137@verizon.net; John Reed, jlreed50@hotmail.com Ellen Johnsmeyer, ejohnsmeyer@hotmail.com Richard Draper 288 WHIFFLETREE AVE, BREWSTER, MA 02631 (508) 385-4533 MOBILE: (610) 283 2066 RHEANNA HASTINGS 49 Commons Way, Brewster, Massachusetts 02631· (617)519-1482 · hastingsfamily126@gmail.com Dear Selctboard, I am writing to put my name in for consideration for appointment to the Brewster School Committee. My name is Rheanna Hastings and I live in Brewster and I’m a mother of four boys. I’m very excited about being involved with the local school committee and helping to keep our schools great. I have a degree in organizational behaviour and have sat on committees in the past which were involved with local public schools and community organizations. I was also a substitute teacher in the Independent School District 709 for many years which was a joyful and enriching experience. I was in AmeriCorps member for three years and utilized my skills as a student success advocate as well as a community liaison. Initiatives that we worked on include; enrichment programs for students, school gardens, fair food access, farm to table education for the community and helping communities develop their own plans representative of their needs to develop a model for how to actualize those plans and needs. I’m very excited about the opportunity to be involved with the local Brewster School Committee and hope you will consider me for the position. Sincerely, Rheanna Hastings Dear Robin Young, I am writing to put my name in for consideration for appointment to the Brewster School Committee. My name is Rheanna Hastings and I live in Brewster and I’m a mother of four boys. I’m very excited about being involved with the local school committee and helping to keep our schools great. I have a degree in organisational behaviour and have sat on committees in the past which were involved with local public schools and community organisations. I was in AmeriCorps member for three years and utilised my skills as a student success advocate as well as a community liaison. Initiatives that we worked on include; enrichment programs for students, school Gardens, fair food access, farm to table education for the community and helping community is develop their own plans for their needs and develop a model for how to actualise those plans and needs. I’m very excited about the opportunity to be involved with the local Brewster School Committee and hope you will consider me for the position. Sincerely, Rheanna Hastings 49 Commons Way Brewster, MA 02631 617.519.1482 RHEANNA HASTINGS 49 Commons Way, Brewster, Massachusetts 02631∙ (617)519-1482 ∙ hastingsfamily126@gmail.com OBJECTIVE: Consideration for a seat on the Brewster School Committee. EDUCATION Bachelor of Science in Organizational Behavior March 2011 The College of St. Scholastica (CSS), Duluth, MN ●GPA: 3.69 Experience Green Corps Member / Duluth Community Garden Program, Duluth, MN Sept. 2012-2016 ●Assisted with the development of successful program activities across many of the Duluth Community Garden Program’s five program areas, including the DGCP annual Spring Fling event, a One Vegetable One Community vegetable tasting, and Plant-a-Lot community garden work parties. ●Facilitated efforts, through the action teams formed at the Lincoln Park neighborhood outreach meetings, in building a rainwater catchment system, and other essential garden features at The Emerald Garden. ●Created a partnership with the City of Duluth to fill the water tanks at our community garden sites, within the Plant-a-Lot program, as a member of the Land Stewardship Committee. ●Wrote two articles for the Duluth Community Garden Program summer newsletter and one for the United Way of Greater Duluth that featured the DCGP as the affiliate spotlight in their March newsletter. ●Assisted in the creation of assessment tools for Let’s Grow Lincoln Park initiatives, a One Vegetable One Community recipe card, Produce for the People vegetable cards, and event calendars for both the Duluth Community Garden Program and One Vegetable One Community. ●Facilitated Education and Outreach committee initiatives through my position as chair of the committee. Student Success Advocate / True North AmeriCorps, Duluth, MN Aug. 2011 – Aug. 2012 ●Mentored k-2 students in the areas of math and reading, helping them to reach their educational goals, through educational books and other online resources. ●Implemented a district wide Tomato Man Project initiative, giving every Duluth Public school elementary student their own tomato plant as well as educational resources for caring for the plant. ●Planned a school-wide tree planting event, planting fifty white pines, collaborating with community partners, placing volunteers, as well as providing the students with educational resources on the importance of planting trees. ●Coordinated a school wide winter festival that included collaborating with community partners who brought educational resources and/or an environmental focus that included, Harry Welty teaching the students the art of snow sculpture, Jerome Blazevic teaching the students how to snowshoe, Elizabeth Nordell and her unique storytelling, as well as fifty below and their sled dogs. ADDITIONAL RELEVANT EXPERIENCE Data Entry / Allstate, Duluth, MN March 2013 – 2014 Data Entry / Arrowhead Youth Soccer Association, Duluth, MN March 2013 – 2015 Project Technician / Parks and Maintenance, City of Duluth, Duluth, MN Apr. 2012 – Dec. 2012 Business Manager / Acropolis of Superior, Superior, WI 1997 –2004 Rheanna Letsos Page 2 PROFESSIONAL DEVELOPMENT Training Managing People Effectively, Laforce Team work Feb. 2013 Strength Finder 2.0, Assessment Nov. 2012 S.U.C.C.E.S.S Series, Duluth, MN Jan. 2012 Conquering Coworker Conflict, Duluth, MN Oct. 2010 Navigating Generational Clash points, Duluth, MN Oct. 2010 Meaningful Feedback, Duluth, MN Oct. 2010 Memberships Chair, Education and Outreach Committee 2013-2016 Standing Committee on Transportation, Bicycle Pedestrian Advisory Committee 2013-2016 Active Member, Land Stewardship Committee 2013-2016 AmeriCorps Ambassador, True North AmeriCorps 2012 Fall Event Planning Committee, Lake walk Festival 2012 Co-Chair, The Tomato Man Committee 2012 Standing Committee on Education, Delegation for Education Outcomes 2012 American Society for Training and Development (ASTD) 2010 Publications The Duluth Community Garden Program, through the eyes of Rheanna Letsos – Green Corps Member, (2013), Duluth Community Garden Program Summer Newsletter 2013 See a Bucket, Fill a Bucket, (2013), Duluth Community Garden Program Summer Newsletter 2013 Awards Scholarship Recipient, The College of St. Scholastica (CSS) 2001 Licensure State of Minnesota Board of Teaching, Pre-k to adult short call limited license April 2013- Present ADDITIONAL EDUCATION Air Force R.O.T.C. Spring 2002 The University of Minnesota, Duluth, MN Richard I. Bong Airport Spring 2002 Superior Flight School, Superior, WI Associate of Arts Lake Superior College Sept. 1999-May 2001 December 19, 2020 Town of Brewster Office of the Select Board Re: School Committee Position Dear Ms. Robin Young, As both a local parent and an educator, I am extremely interested in the opportunity to serve on the Brewster School Committee. Throughout my career as an educator, I have consistently been an outspoken advocate for students, and I feel my knowledge of school policies and the budget process would make me a valuable addition to the school committee. Furthermore, I have three young children, two of which are currently in the school system and one who will enter the Nauset district in a few short years. As a parent, I understand the importance of a town’s public school system and the value it brings to the greater community. As my resume indicates, I possess more than eleven years of experience as a high school history teacher. Previously working as a teacher in Connecticut, my family relocated to Brewster in the summer of 2019 after I accepted a job at Sturgis Charter Public School. In both districts, I have experience working collaboratively with administrators and colleagues to develop rigorous curriculum and lesson plans, create assessments and modify content when necessary to make it accessible to all. I regularly meet with parents, guidance counselors, special education teachers as well as my department’s lead teacher to best meet all students’ diverse needs. In addition, following the 2012 tragedy in Sandy Hook, where I attended public school myself, I began to focus more on professional development in order to learn how to better address students’ social/emotional needs in the classroom. This is an especially important passion of mine and I regularly meet with administrators at Sturgis to advocate for the continual incorporation of social-emotional learning in the school’s curriculum. This passion also sparked communication between myself and administrators at Eddy as well as the Brewster PTO, and I became involved in initiatives that would help new families and students adjust to the school community. I currently serve on the PTO with a special focus on welcoming new families to the district and fostering connections between them and other families with children in the district. In the time between my teaching job in Connecticut and here in Massachusetts, I spent two years working for my family’s business as a Marketing and Advertising Director at a pet speciality store in our town. This job gave me a unique experience in both the field of education as well as sales and advertising. In charge of customer acquisition, I was responsible for creating a yearly advertising budget and finding creative ways to market utilizing various social media outlets. Although very different from the field of education, the position allowed me to work closely with local schools and organizations, while supporting a wide range of fundraisers, nonprofits and sports programs. I also trained many local high school students who worked part-time at our store, allowing me the opportunity to get to know these students in a non-educator role, connecting with them outside of the classroom. As both an educator and a town resident, I appreciate the dedication and continued efforts of local leaders, members of town committees, school administrators, and all those who work hard to ensure a high quality public school system for our youth. When moving to the Cape, my husband and I were only interested in homes that would guarantee our three children would be able to attend Nauset Public Schools because we had heard of its superior reputation. We now consider Brewster our “forever home” and are invested in the future of the town and its school system. I strongly believe in the infinite possibility of every student. Being a member of the town school committee would allow me to positively contribute to the shared goal of ensuring all children are empowered to become lifelong learners. Effective education cultivates compassionate, respectful, empathetic, humble, resilient and responsible individuals and is the shared obligation of all members of our society. It would be an honor to have the opportunity to play a larger role in this shared obligation by becoming a member of the town school committee. I have attached my resume for your review and I look forward to speaking with you further regarding the Brewster School Committee position. Sincerely, Casey L. Mecca 32 Woodward Road Brewster, MA 02631 CASEY L. MECCA Casey.Novak@gmail.com ▪ (203) 733-4375 ▪ Brewster, MA I.B. HISTORY TEACHER – Hyannis, MA September 2019 to Present Sturgis Charter Public School Highlights: Certified to teach I.B. History for an International Baccalaureate School, with a focus on educating students who are knowledgeable, open-minded and principled. As an “IB for All”school, emphasis is placed on encouraging and assisting students to receive an International Baccalaureate Diploma. Experience in working to accommodate all students with both I.E.P.s and 504 plans and to modify curriculum when necessary to make content accessible to all. −Currently teach United States History and I.B. World History −Worked with administrators to develop a new U.S. History curriculum aligned with the Massachusetts Content Standards −Continually collaborate with the Special Education Coordinator, special education teachers as well as inclusion specialists to implement accommodations and modifications for students on Individualized Education Plans and 504 plans. −Co-founder and acting member of the Sturgis anti-racism group (M.A.R.C.H.) with the goal of creating a team of student leaders that will help to educate our school community about racial justice SOCIAL MEDIA MARKETING & ADVERTISING DIRECTOR – Newtown, CT June 2017 to June 2019 Your Healthy Pet, LLC Highlights: Responsible for managing a small team of sales associates, creating a yearly advertising budget and using social media and local advertising outlets to promote the store’s products and events. −Managed customer acquisition and set yearly advertising budget, trusted to handle money, open and close the store and run daily and monthly reports. −Train new hires and create employee schedule, as well as run weekly meetings to discuss employee expectations, new product information, and store goals −Responsible for the store’s social media pages (Facebook and Instagram) in order to promote products and in-store activities and fundraising events −Assist in planning and promoting store events, customer appreciation events, and adoption events SOCIAL STUDIES TEACHER – Brookfield, CT September 2008 to June 2017 Brookfield High School Highlights: Creative lesson planning, in-depth knowledge of IEPs and 504s, understanding of Common Core, test creation and implementation, holistic scoring, and experience co-teaching with special education teachers and paraprofessionals −Experience teaching Ancient History (Honors level), Modern History, United States History, Psychology (Academic level and Honors), Government, and Alternative Education −Consistently involved in school clubs, activities, and community events. Experience coaching softball, advising Student Council, Yearbook, Mini-THON, and chaperoning various school trips and dances −Proctored state mandated standardized tests as well as school-wide final exams −Led school-wide professional development on the importance of social-emotional well-being −Worked on collaborative learning teams within the Social Studies department to calibrate grading, develop curriculum and discuss strategies to best meet student’s needs. −Served as Membership Chair for the Brookfield Education Association EDUCATION University Of Massachusetts – Amherst B.A. 2005 Journalism Major University Of Bridgeport – Masters Degree Secondary Education Marie Keiko Enochty 84 Chestnut Circle Brewster, MA., 02631 H: 508-896-2111 C: 508-280-3170 menochty@comcast.net ●Early Childhood Educator, with 35 years experience. Strong emphasis in staff development and curriculum. Skilled in developing and implementing professional development for educators and innovative programming for families and children. Public policy and cultural diversity a strong focus. Strong background in special needs and museum education. Education Candidate, M.S. Education (Museum education, Special education) 1980-1983 Bank Street College of Education B.A. Art Education, Pratt Institute 1977 Career History Program Manager/ Boston Public Schools 2010-present ●Early Childhood Department; coach, professional development and curriculum support Consultant/ Professional Development Trainer 2001- 2010 ●Consultant/ Boston Public Schools early childhood accreditation support and mentoring ●Co designed and wrote Massachusetts Infant / Toddler Standards and Guidelines ●Mentor/ MA. Children at Play Initiative ●Trainer for Compass for Kids (STEM, Diversity, Special Needs, Arts, Environments) ●Statewide trainings for MA. Dept. of Education, Early Learning Standards and Guidelines ●Outreach and trainings to high school early childhood programs ●Statewide trainings on Science, Literacy, Math, Social Studies, and the Arts connecting to NAEYC accreditation standards and DOE early learning guidelines ●Designed and conducted Parent Child and family, Make It, Take It workshops Schott Fellowship for Early Care and Education/ The CAYL Institute, Cambridge, MA. 2007-2010 Consultant/ Research and Alumni Program Coordinator ●Assisted with CAYL Principals Fellowship ●Coordinator of CAYL Fellowship Alumni Programs ●Policy and data research for Schott Fellowship for Early Care & Education ●Assisted with coordination of educational study tour to Dominican Republic Cape Cod Children’s Place, North Eastham, MA., Coordinator, Cape & Islands Early Childhood Resource Center 1999- 2009 ●Coordination and development of professional development workshops for early childhood educators ●Maintain, organize and coordinate an educational resources lending library ●Collaborate with community partnerships, libraries, play groups, early childhood programs, family childcare programs Cape Cod Children’s Place, North Eastham, MA. 1998- 2000 Head teacher, Preschool Classroom C.A.P.E. Kids, Wellfleet, MA. Summers, 2005, 2006 Program Director ●Created a summer enrichment program for Kindergarten – fifth graders ●Applied and awarded grant funds through United Way ton fund program for two summers ●Responsible for licensing, hiring, supervision of staff ●Coordinated program with staff, elementary school, families and children Brewster Afterschool Child Care, Brewster, MA., 1990-1994 Site coordinator for afterschool program, K-5th grade ●Supervised program for 70 children Cape Cod Child Development, Hyannis, MA. 1990-1997 Head teacher, Special needs resource for Head Start programs Related Professional Activities ●Co chair Birth to Three Task Force for Department of early Education & Care ●Appointed to the Early Childhood committee for Governor Patrick’s Readiness Project ●President of Cape Cod Association for the Education of Young Children ●Board member of Massachusetts Association for the Education of Young Children, vice president , 2009 ●Regional School Committee member , Nauset Regional Schools 2002-2012 ●Elementary School Committee member, Brewster Elementary Schools, 1997-2012, 2016-2020 ●Board of Directors, Latham Centers, 2002-2009 ●Board of Directors, Cape Cod Collaborative, 1997-2012 (chair last 9 years) ●Children’s Defense Fund Emerging Leaders Fellowship, Class of 2004 ●Schott Fellowship in Early Care and Education, Class of 2006 ●Native American Early Childhood Advisory Council at The Children’s Museum, Boston Archived: Thursday, December 31, 2020 1:44:52 PM From: Jen Dymacek Olean Se nt: Wed, 30 Dec 2020 15:39:30 To: Robin Young; Adam Olean; Peter Lombardi; Donna Kalinick Subject: School Committee Position Se nsitivity: Normal Attachments: JennieDOleanResume.pdf; December 30, 2020 Town of Brewster Office of the Select Board Dear Ms. Robin Young, My apologies for the late submission of this letter of interest. I was surprised to see the date for submissions had changed to today. As a parent of three children in the Brewster school district, I am interested in the opportunity to serve on the Brewster School Committee to fill the position vacated by Jessica Larson. My husband and I made the decision to move our family from metrowest Boston to Brewster 4 years ago in part because of the reputation of the Nauset and Brewster school districts. We are proud members of this community and that is due to the experiences we have had within both Stony Brook and Eddy Elementary schools. The administration and staff has far exceeded our expectations over the years, and certainly deserves praise over the past school year as we all navigate new challenges in the education system. While I have not obtained a formal degree in education, I have earned a Master in Business Administration, a Bachelors in Engineering and completed courses towards a Masters in Social Work. I have held board positions for the past 4 years on the Brewster PTO and currently serve as Secretary. Additionally, I volunteer as the Committee Lead for the Brewster Cub Scout Pack. As a remote communications professional for the tech industry, my flexible work at home schedule has provided me the luxury of being able to give my time. I am passionate about the future of the children of Brewster and giving them the opportunity to reach their full potential. I have no further political agenda. While nothing is perfect, we have found not just a place to live but a home here in Brewster. It would be my honor to continue to contribute to our community in this capacity and embrace the Nauset motto that every child matters. My resume is attached for your consideration. Thank you, Jennie Olean 249 Landing Dr. - 617-953-2098 - jendym@gmail.com JENNIE DYMACEK OLEAN 249 Landing Dr. Brewster, MA • 617-953-2098 • jendym@gmail.com • LinkedIn PROFESSIONAL SUMMARY Results driven analyst relations leader with more than 20 years of communications, product management, sales and services experience in the IT industry. Connector with a mentoring mind set and passion for helping others succeed. Enjoys learning new technologies and creating a fun, collaborative and inclusive work culture. PROFESSIONAL EXPERIENCE Cisco Systems January 2013 - Present Global Analyst Relations Lead – Mass Infrastructure and Service Provider November 2018 - Present Analyst Relations lead supporting technologies designed for mass infrastructures including communication service providers, hyperscalers and large enterprises. This includes network and mobility infrastructure, 5G, open vRAN, automation and orchestration, telco edge and cloud, IoT, optical networks, optics and silicon technologies. • Cultivate strong trusted relationships with key industry analysts and internal stakeholders • Develop innovative strategies to educate and change perceptions of key industry influencers • Advise internal stakeholders on strategic positioning and how to develop thought leadership • Executes best practices and furthering achievement of KPI goals • Condition the market prior to key announcements and help shape analyst net perception • Facilitates Cisco’s response to key market research from Gartner, IDC, Omdia, GlobalData, etc. • Integrates with sales leaders to help drive revenue growth • Works closely with internal PR, marketing, and product teams on outreach strategy and messaging • Coordinate Analyst Relations programs at Cisco and Industry events • Consistently out performs annual performance goals Lead – Data Center Networking and Compute November 2016 – November 2018 Analyst Relations lead covering Data Center Networking and Compute Platforms including hyperconverged infrastructure and edge technologies • Initiated a plan to move Cisco into the Leaders Quadrant - 2019 MQ for Hyperconverged Infrastructure Team Lead – Collaboration September 2015 – November 2016 Led Analyst Relations team covering Unified Communications (UC), UCaaS, Conferencing, Video Platforms and Endpoints, Developer extensions, Contact Center, Enterprise Messaging, and Advanced Services • Leader in Gartner Magic Quadrant for Unified Communications 2013-2016 • Leader in Gartner Magic Quadrant for Web Conferencing 2015, 2016 • Leader in Aragon Globe for Web and Video Conferencing 2016 • Leader in Forrester Wave for Contact Center Interaction for Large Contact Centers 2016 • Leader in IDC MarketGuide WW Video Enterprise Video Conferencing Equipment 2016 Relationship Manager – Data Center Compute March 2015 – September 2015 Managed relationships between Cisco and key Industry Analysts specializing in Unified Computing • Leader in Gartner Magic Quadrant for Integrated Systems 2015 Relationship Manager – NetChannels Contractor January 2013 – March 2015 Managed relationships between Cisco and key Industry Analysts specializing in Collaboration and UC InfoClear Consulting June 2007 – December 2010 Freelance Consultant Created business vocabularies and entities for the Associated Press to represent news content • Updated vocabularies, related terms, entities, and synonyms using SchemaLogic and Excel templates • Built rule supporting concept files • Work with the Associated Press Information Management team to define a change management process IBM - Lotus Software September 1998 – June 2008 Various Roles Product Management September 2004 – June 2008 Managed product lifecycles and roadmaps for a variety of industry targeted solutions. Built business plans to support new solution development and product enhancements based on market demand, user analysis, partner feedback and competitive insight. Contributed to the Product Management team by fulfilling multiple roles and responsibilities. Product Manager of Workplace for Business Controls and Reporting • Participated in all aspects of the solution including pricing, licensing, marketing tactics, partner and sales education plans, analyst relations, support plans, revenue plans, development scope and release management Project Manager for IBM Workplace for SAP • Led action oriented and metrics based team meetings focused on customer attainment, problem solving and overall project status Special Projects for Websphere Portal • Analyzed market data to create specialized solutions that addressed the needs of the small and medium business segment • Contributed to the creation of marketing collateral as a subject matter expert Worldwide Technology Sales Consultant June 2001 – September 2004 Assisted in pre-sales engagements as a solutions expert by providing technical assistance, executive presentations, demos, on-site proof of concepts and internal sales training. • Represented IBM internationally and domestically as a subject matter expert in document and knowledge management, specializing in search technologies, taxonomy generation, categorization, expertise location, web content management and web navigation Technical Account Manager April 2000 – June 2001 Technical Consultant with Lotus Professional Services September 1998 – April 2000 EDUCATION Boston College, Master of Business Administration September 2003 – December 2005 Concentration in Organizational Behavior Northwestern University, Bachelor of Science, Industrial Engineering September 1994 – August 1998 Undergraduate Leadership Certificate Delta Zeta Sorority Boston University, Master of Clinical Social Work September 2018 – June 2019 21 Credits earned ACCOMPLISHMENTS 2020 Third Place winner for Media Relations Campaign at the virtual FAXIES Awards - Cisco Global Communications Team supporting the Cisco Service Provider Business. 2020 First Place winner for Technology-Hardware Category at the SABRE awards - Cisco Global Communications team supporting the Cisco Service Provider Business. 2018 IIAR Analyst Relations Team of the Year Award 2017 IIAR Analyst Relations Team of the Year Award COMMUNITY SERVICE Brewster Elementary PTO Board Member September 2017 – Present Cub Scout Pack Committee Chair and Leader September 2016 – Present Officer for the Framingham Moms Club September 2011- September 2013 Cambridge School Volunteer – High School Tutor September 2008 – June 2009 Election Worker – Cambridge, MA November 2010 INTERESTS Family travel Culinary arts USA Swimming Live music and performance Environmental and coastal preservation Sustainability and micro farming Mental health advocacy Rescue animal advocacy Brewster Ladies’ Library Founded in 1853 Original Building Constructed in 1868 The Brewster Ladies’ Library is a life-long learning center that provides free access to a range of resources, activities, meeting spaces and professional services to enhance the quality of life of the residents and visitors to the town of Brewster. Mission Brewster’s Living Room An Active, Vibrant Center of Our Community Historic Features Original Building Preserved Many Historic Features and Artifacts Library Needs Building Accessibility Access to Library Resources Meeting Space Archive Storage Library Needs New Elevator The Solution A Building Plan designed to enhance the Library’s ability to operate efficiently and better serve the evolving needs of the community. PROJECT HISTORY Construction Grant Application submitted January 2017 Grant Awarded July 13, 2017 $4,655,737 Total Cost of Project (estimated) $10,247,956. But- Annual escalation costs are calculated at 4% per year Project History First Steps: Approval of final design costs $471,180 planned for FY22 Funding from Free Cash & CPC State Grant Award projected FY23-24 window Town matching funds must be secured within 6 months or risk losing state grant When Will It Be Brewster’s Turn? BOND REQUIREMENTS State will reimburse Brewster with 5 yearly payments ($931,147) totaling $4,655,737. Brewster’s share: $1.5 million in General Fund $2.5 million Capital Stabilization $2 million BLLA $1.630,618 million balance from CPC Total: $12,286,355 Funding Plan Brewster Ladies’ Library “Designing Our Future Preserving Our Past” Brewster Ladies’ Library Building Program Library Feasibility Committee Joan Cassidy, Co-Chair Kathy Cockcroft, Co-Chair Eileen Bergquist Ed Ducharme Jeff Gardner Chris Kenney Library Building Committee Joan Cassidy Kathy Cockcroft Jeff Gardner Chris Kenney Charlie Sumner Approved by the Brewster Ladies’ Library Board of Directors July 7, 2015 Approved by the Massachusetts Board of Library Commissioners August 4, 2015 Executive Summary For 147 years, the Brewster Ladies’ Library has thrived as an important center of cultural activity for Brewster and nearby communities. The Brewster Ladies’ Library is located in the center of the Town on the historic Old King’s Highway. The building, within walking distance of schools, Town Hall, the Council of Aging, the Brewster General Store and the Captain Elijah Cobb House, the soon to be new home of the Brewster Historical Society, is conveniently located for walkers, bikers and drivers. Since the Library opened its doors at 1822 Main Street on January 24, 1868, there have been three additions to the building. The Library currently occupies two of the three levels and 16,000 of the 22,000 square feet. Brewster is a seaside town with a year round population of 9,800. The population gradually increases starting mid-April, peaking at a population of 35,000 mid-summer, and slowly returns to 9,800 level mid-November. The Library’s current service population is 14,822 and the projected service population for 2034 is 13,670. Of the year round population, 53% are over 55 years of age. The Library meets the needs of the community through a variety of services; collections held both locally and through the CLAMS network; e-content; mobile computing, programming for all ages; and as a meeting space for gatherings and lifelong learning. As part of the constant effort to serve the community, surveys were conducted and focus groups held in 2011 and 2015. The needs identified reflect an evolution in the make-up of the user population, advancements in technology, growth in the need for space for community activities and greater reliance on the Library for services and access to the external world. The building program responds to these needs by primarily focusing on reconfiguring and improving the existing library structure. It calls for a flexible, more efficient use of space, including: greater community uses; enhancements in computer technology; expansion of study and reading spaces; improved teen and children’s areas; more efficient use of the book sale area; enhancements in access by the handicapped; improved restrooms and expansion of staff work areas. Important facility, public service and operational issues in this building program include the following: • Lack of quiet study rooms for individuals • Insufficient seating and seating that cannot be coordinated with electrical outlets • Lack of programming space for children • Undersized space for general and genealogical/local history collections • Cramped staff workspace • Insufficient meeting space • Inadequate access to materials for patrons • Poor acoustics on the main floor The building program calls for changes that are in compliance with MBLC and ADA requirements and the need for a “green” facility. It is important to note that the building program does not assume design solutions to accommodate the Library’s space needs. The architect will use the building program as a tool to create a design the will meet the community’s current and twenty year library and information needs. The Library and its Community Brewster Brewster, situated on Cape Cod Bay, has over six miles of coastline. Native Americans lived in the area for thousands of years, attracted by its river and natural gifts of the land. In the second half of the seventeenth century, Governors William Bradford, Thomas Prence, and others from the Plymouth colony purchased or were gifted these lands from Sauquatucket tribal leaders Wano and Sachemas. The seventeenth century Cape Cod economy was largely agricultural. By the end of the eighteenth century, the Cape economy was heavily maritime based. Cod and mackerel fishing thrived in the bay, while onshore whaling kept the beaches and sand flats busy. Salt works became a thriving industry. By 1809, sixty thousand feet of salt works lined the shore. As the century advanced with the growth of mills and factories, Brewster’s identity remained associated with the sea. Packet ships transported goods and passengers to and from Boston. Clipper ships revolutionized marine architecture and took the lead in international commerce. In the year 1850 alone, fifty shipmasters resided in Brewster. Today, Brewster residents and visitors are drawn to the town's many natural features: numerous freshwater ponds, walking trails, beaches, a bike trail, old sea Captain’s homes, and the unique environment of the Brewster flats, the widest expanse of tidal flats in North America. Brewster has a year round population of 9,820 that swells to 35,000 during the summer. The median age in Brewster is 57.9. The town has no community or commercial center and remains essentially rural. The Library is located in the center of the town and serves many of the functions of a community center. It is the only building in town providing free meeting space to the public. Two Brewster elementary schools serve 483 students in grades K-5, projected enrollment for 2015-16 is 509.The town is a member of the Nauset Regional School System. Students in grades six through twelve attend the regional school system: 560 students are enrolled in the middle school and 974 at the high school. The Library’s current service population is 14,822, including the nonresident card holders and the town population. The Library’s projected service population for 2034 is 13,670. The Library’s History In 1850 and 1851, the idea of a library for Brewster began with two young girls who “lamented the scanty supply of books." Pastor Frederick Newell of the First Parish Church was consulted and twelve girls, members of the girls' history class, became the founders of the future Brewster Ladies’ Library. Captain Mayo donated a small bookcase in his home and one of the girls volunteered as librarian. More space became available with the offer of the use of one of the parsonage’s front rooms. Funds were raised to build a library and on January 23, 1868, Brewster celebrated the dedication of a new library. An addition to the Library followed in 1877. Augusta Mayo, one of the girls, had earlier said, dreaming of a future for the Library, "Won't it be grand!" The dream of two young girls who wanted a “Circulating Library” for their town had been fulfilled. In the 1950s, the second addition to the Library was constructed. The popularity and use of the Library continued to grow and plans were made for another addition. On September 27, 1977, one hundred years after the first addition, the community gathered to celebrate the dedication of the new addition to the Brewster Ladies' Library. In the 1990s, another addition was built, bringing the Library to its present condition. A spring 2011 survey indicated that the community is very satisfied with the library but would like an improved web site, more programs, and additional hours. The Library currently has fifteen public computers and provides Wi-Fi both in and outside the building and is open 5 days a week, Tuesday through Saturday. Computer utilization among patrons is high. In 2009, the Library established a teen room equipped with computers and study and reading areas. On its two closed days, patrons can use the Library’s parking lot and steps as a Wi-Fi location. As a result of patron desires expressed in the 2011 survey, the Library is open Sunday from1:00 to 4:00 p.m. during the winter months and a new website was launched in 2013. The Library provides a variety of events open to the community: concerts, author presentations, book discussions, children's and teens' events, concerts, and foreign films. All are well attended. Library Mission Statement The mission of the Brewster Ladies’ Library is to be a cultural and life-long community center that provides free access to a range of resources, activities and professional assistance to further enhance the quality of life. Library Service Roles Stimulate the imagination by providing the community with a variety of materials. Provide residents with the means and skills to find the information they need through technology and professional assistance. Provide ease of access to materials for all residents. Provide opportunities for lifelong learning through programing, lectures and educational series. Provide the community with an accessible and welcoming space to meet and interact with others. Values The Brewster Ladies’ Library Board of Directors and Staff endorse the Library Bill of Rights and the Freedom to Read of the American Library Association. PLANNING In 2012, the Brewster Ladies' Library received a bequest from the Nickerson Foundation to help the Library remain a permanent resource to the community and its citizens. The bequest prompted the Library Board to consider the Library's future. In 2012 and 2015, the Board conducted two online surveys of its membership. Each survey netted more than 300 returns. The first survey focused on perceived patron needs; the second asked patrons to indicate their priorities among building improvements from a list of possibilities. Both surveys produced similar patron emphases. Table 1 indicates the most frequently cited priorities for building improvements; Table 2 describes the most frequently cited priorities for services to patrons. Table 1 Survey 2 Respondents’ Priorities for Building Improvements Seating with electrical outlets 45.9% More outdoor seating capacity 32.0% Enlarged adult area 28.4% Additional technology and computers 28.4% Improved book store area 28.0% Improved handicap accessibility 18.7% More study rooms 17.9% Dedicated children’s story time space 16.4% Table 2 Survey 2 Respondents’ Priorities for Increased Services to Patrons Adult/continuing education 71.3% Arts programs 51.4% Computer training 43.9% Children’s reading programs 38.5% Book discussion groups 36.8% Survey 2 provided information about patron residency status, frequency and purpose of library utilization, and age. In terms of age, 10% of the respondents were between 18 and 44; 19.3% were between 45 and 60, and 70% of the respondents were 61 and older, including 16.7% who were 75 or older. Respondents were 74% female and 26% male. They were primarily Brewster residents (63%), and 44.2% were dues-paying members of the Brewster Ladies’ Library Association. Other key incidents and events crucial to the planning process occurred during the past year. At the May 5, 2014 Town Meeting, citizens voted unanimously to authorize the Library Board to proceed with a feasibility study to consider options for expanding and renovating the building. In February 2015, Ms. Maureen Sullivan, past president of the American Library Association, led three focus groups on the Library, public perceptions and perceived needs. Group attendance ranged from 13 to 17. Early discussions tended to focus on the participants' fondness for the Library. Comments like "...we love our library," "...it is the family room of Brewster," and "it is the heart of the community" were common. Much has been learned from the two surveys and the focus meetings. Many suggestions for improvement of Library process and function emerged. Among these were the following: *Update technology and provide additional, private space for patron utilization *Provide better space and appropriate furniture for children including enclosed area for activities and story hour *Refurbish teen area with private areas for study and discussion *Provide additional space for the many programs offered *Develop lifelong learning programs *Design space with movable furniture for a variety of purposes *Develop plan for effective use of large basement room while accommodating the summer book sale *Sufficient shelving to provide easy access to materials *Improve access to the Library, update elevator *Provide better space for staff including private work areas and a lounge area. *Upgrade and expand toilet facilities *Update Library interior with fresh paint, new carpeting and comfortable furniture *Provide additional outdoor areas for reading and meeting *Retain the historic reading rooms, the ambience and architectural openness, the "community center" aspect, and high program quality and service level. EXISTING STRUCTURE The Brewster Ladies’ Library is located on Main Street one block from the center of town. The original structure opened on January 24, 1868. There was an addition in 1877. Two more additions followed, the first in 1977 and the last in 1997. The exterior of the building is a lovely blend of architecture and color. The parking lot is in the rear of the Library with additional space available at the adjoining First Baptist Church parking lot for overcrowded events. Plans are underway for increased parking in cooperation with the church. Patrons enter the 22,000 square-foot library through doors at the front, rear, side, and lower level. The side and lower level entries are handicap accessible. The Library has three floors, the main floor, lower level, and the basement floor. Staircases and an elevator provide patron access to all levels. The overall appearance upon one’s entry to the main portion of the Library is attractive. Frequently changed posters and pictures present a colorful picture. Paintings and reproductions hang on the walls. The heavily loaded stacks say library loudly. However, closer examination reveals needs: well-worn furniture, uncomfortable seating, crowdedness, a sense of clutter. Book stacks hide the elevator from the line of sight. The main floor contains one large open space, a children’s room, a teen room, the auditorium, two historic rooms – one a meeting room and the other a reading room – a periodicals room, a quiet computer room, and unventilated rest rooms. The auditorium is the site for local artists’ exhibits, musical presentations, movies, and presentations throughout the year. The lower level contains two meeting rooms, a staff room, a small room for year-round book sale activity, and rest rooms. The third level, the basement, houses the annual book sale material. The Director’s office is on the main level as are the circulation and reference services. The open space on the main level contains the adult fiction, nonfiction, non-print materials, regional history works, reference materials, a catalog computer for patron access to other Cape library collections, the staffed checkout area and a patron-checkout, and four computers and a printer for patron access. There is a small quiet computer room with an additional four computers. Ten Macbooks are also available for patron use. There are display areas for new books and for salable themed products including t-shirts, pens, and caps. The auditorium includes an equipped, public kitchen with limited storage space. The children’s room has a large collection of books, games and materials, two workstations, and three computers programmed for children. The sitting area for reading aloud is located in the central part of the room. The room is pleasantly decorated with colorful pictures mounted on the walls. Furniture is of an appropriate size for children; there are also suitable chairs for adults. The room contains a checkout area for books and materials. The teen room, located near the main entrance to the library, has an age-appropriate book collection, magazines, audio books, four computers and a printer, comfortable sitting, and work tables. A staircase leads from the main level to the lower levels. The staircase features a beautiful stained glass window created by a former Board member. An elevator also joins the three levels. The finished portion of the lower level contains two small meeting rooms that are used for community group meetings, Library Board meetings, and occasional small events. The lower level also contains a staff room for lunch and supper breaks. The large 5,200 square foot basement level room is unfinished and is presently used as a year-round storage area for the four-week summer book sale. The Library, in its long history, has served the community well. However, in its present state, the Library has a number of conditions that impede patron effective use of the facility and its offerings. The following are critical limitations: *Limited and difficult handicapped access * No elevator access for after hours programs. *Too few electronic outlets for personal device use * No quiet study areas for individuals *Inadequate meeting spaces for groups both large and small *No program room for Children's activities *Limited and uncomfortable seating *Underutilization and ineffective utilization of the entire space. In sum, the Brewster Ladies' Library is a valued and well-used asset for Brewster year-round and part-time residents, seasonal visitors and children and teenagers. However, like any aging public institution, it needs loving renewal. ROLE OF THE LIBRARY The Brewster Ladies’ Library meets community needs through a variety of services. The Library provides access to its collection of knowledge that greatly extends beyond its doors. It is the Library’s goal to be a life-long learning center by providing access to materials of all formats. The Library provides residents with the means and skills to find the information they need through technology and professional assistance. Programming, lectures and educational series are another means of providing opportunities for life -long learning. The Library provides a wide range of activities for all ages and interests. It is a meeting place for residents to learn and to share with neighbors and visitors as well as a community meeting place to connect with others through technology. The Library is open five days a week year-round (Tuesday through Saturday) and Sunday afternoons, November through March. The library is a member of the CLAMS consortium of Cape Cod libraries. Brewster Ladies’ Library has 11,204 cardholders of whom 6,126 are Brewster residents. In FY 2014, the Library circulated 185,071 items and offered 55,984 books and 8,970 non-print items. Through CLAMS, the Library provided 17,299 e-materials. The Library has seventeen public computers and nine laptops for in-house use. Wi-Fi is accessible both inside and outside the library. On closed days, patrons can use the Library’s parking lot and steps as a Wi-Fi location. The Library’s meeting rooms are available to the public for meetings both during and after library hours. The Library is the only venue in town providing free meeting space for the public. In FY 14, its meeting rooms were used on 715 occasions for Library programs and outside community groups. Library Card Holders FY14 Items Circulated FY14 Holdings FY14 E-materials CLAMS Holdings 11,204 185,071 64,954 17,299 Programming is a vital part of the Library’s services to the community. In FY 14, the Children’s and Teen librarians offered 132 programs attended by 3,711 kids and teens. For adults, the Library offered 172 programs, attended by 3,823 people. Sunday concerts, author talks, lectures, foreign films, book discussions, story times, toddler town, Lego club and Minecraft are among the programs offered. The Library collaborates with local community organizations including the Brewster Historical Society, the Museum of Natural History, Cape Cod Genealogical Society, the Intergenerational Experience Club, the Nauset Regional Schools and the League of Women Voters. Other groups who meet at the Library include scouts, poets, choirs, writers, book clubs, genealogy groups, and the Conservation Trust. The VNA offers monthly blood pressure testing and last year provided tai chi sessions. FY14 Programs FY14 Attendance Adult Programs Kids &Teens Outside Groups 304 Library Programs 7,534 Library Attendance 172 Programs attended by 3,823 132 programs attended by 3,711 411 programs The Library is the community center for the town, providing free meeting space. However meeting space is limited. The Library offers a Meeting Room with a capacity of 20, a Conference Room with a capacity of 6, and the Auditorium with a capacity of 125. The Library has no quiet study rooms. Many residents use the Library to write, to study, and to work. Residents who retire and then seek a second career use the library as both a resource and a refuge. As the Town’s community center, the Library requires additional meeting space. The Library’s web site provides a variety of databases and resources for online use. Launched in January 2013, the new site won first place in the MLS 2013 PR awards as the best new library web site. In addition to the Commonwealth databases, the Library offers the following resources: Ancestry.com, Legal Forms, Consumer Reports online, Cape Cod Times, Teen Health & Wellness and Mango for language learning. The website also provides after hours Reader’s Advisory through staff produced reviews and recommendations. The Library’s electronic monthly newsletter, produced by volunteers, is delivered to over 2100 subscribers. On a daily basis, the Staff, Board, and volunteers strive to fulfill the Library’s mission as a lifelong learning place. SPECIAL CIRCUMSTANCES Increased Seasonal Population Brewster is located on Cape Cod, a very popular summer resort area and the population triples from May to September. Brewster’s year round population is 9,820 and in the summer it spikes to 35,000. A large portion of the summer residents have second homes in the community and are active Library users. Even visitors without a second home, stay here for an extended time and are frequent library users. The seasonal spike in Library patrons exacerbates the lack of space to provide patrons privacy to access technology, quiet reading and study areas, and rooms to meet for group discussions. For example, last year residents of California called the Library in the spring requesting meeting space for a ten- week short story discussion group for the summer. The short story discussion group was extremely popular and will be scheduled for a second summer. It was just one of twenty-five programs that met in the Meeting Room in July. This is just one instance of serving an expanded seasonal population and the library’s need for increased meeting spaces that could be used year round. There is an active, organized association of part-time residents who do not live in Massachusetts but own homes in Brewster. These part-time residents are served by the library through use of the collection, programs and meeting space. Full use of the library’s space would provide service to our part-time residents and flexibility to the community year round. Aging Population Our population is aging. The median age in Brewster is 57.9.The Library needs to design spaces that provide easy access to materials. Our community cannot access materials on the bottom and top rows of shelving units. Unfortunately all of our shelving uses the bottom and top rows despite an extensive weeding program. In FY 13, the Brewster Ladies’ Library housed 40,166 adult volumes and in FY15 the collection was reduced to 38,559 adult volumes. Despite the weeding and shifting, we have not successfully improved access for our patrons. More efficient use of the entire library space would allow the library to provide easy access to display all materials for our aging population. One-fourth of the Library’s building is not being used as a Library for the community. We want to utilize that area year round for collections and meeting space. While predictions for future collections are to move to e-materials, Brewster’s current circulation of e- materials is only 8.6%. KEY ISSUES TO BE ADDRESSED IN IMPROVEMENTS Adequate access to the Library: Improved access for walkers and wheelchairs. Improved drainage so walkway does not flood. Better lighting. Better signage. Better sight lines Improved elevator access to library programs that extend after hours Improved access to all materials. Additional handicap parking spaces. Space for current and future needs: Full and efficient use of space in the entire building. Quiet rooms for studying/tutoring. Quiet reading areas Separate area for children’s story-time. Adequate meeting room space. Sufficient, comfortable seating for patrons. Adequate workroom space for staff who currently share desks with part-time staff and volunteers. Sufficient shelving for print and nonprint items. Sufficient display for new books and nonprint items. Sufficient electrical outlets for the growing demand of personal devices by patrons. Climate controlled storage area for archives. Major capital improvement needs: Full and efficient use of space in the entire building The historical collection must have climate-controlled space and adequate security. The building must be energy efficient. The building’s electrical service requires upgrade including additional computer outlets. Accessibility afterhours to program rooms and parking lot. Teen room needs acoustical engineering to provide teens with a place for meetings and conversations. GENERAL DESIGN CONSIDERATIONS It is expected that the building program will evolve as the planning process proceeds from conceptual design to schematic design to the final product to be presented for the grant application. Major Design Considerations A renovated library building for Brewster should: o Preserve the historic nature of the library building. o Commit to the preservation of the 1868 historical rooms. o Create a “green” facility whenever possible. o Adhere to ADA guidelines and improve access. o Be welcoming and conducive to knowledge sharing. o Use acoustical engineering to reduce the level of noise. o Provide energy efficient heating, air conditioning and electrical systems. Systems should be designed with minimal maintenance required so as to reduce costly repairs. o Have shelving which enables easy access to both print and non-print items for an aging population. o Have quiet areas separate from noisy, high traffic areas. o Provide comfortable seating for reading and studying. o Offer quiet study/tutoring rooms. o Offer sufficient meeting space for knowledge sharing. o Provide electrical outlets and data ports for personal devices. o Have a separate story-time and craft area for children and families. o Provide reference and research services with areas for patron privacy. o Have operable windows with screens for ventilation. o Provide lighting fixtures that are efficient and cost effective to maintain whenever possible o Adequate workroom space and storage for staff to perform their duties efficiently. o Climate-controlled space and security for historical collection. o Improve elevator service FUNCTIONAL RELATIONSHIPS When renovating the Library, careful consideration should be given to the function of each area and how to co-exist with the surrounding area. Main Level of Library Lobby Circulation Desk Circulation & Technical Services offices (near Circulation Desk and convenient to delivery) New Book Collection Non-print Collection Adult Fiction Collection Public Access Catalogs Periodicals and newspapers Program Room Restrooms Children’s Room Teen Room Reference Collection and office Director’s Office Historic Rooms May be located on any level Staff Room Computer Workstations Quiet Reading Areas Study/tutoring Rooms Public Access Catalogs Custodian Closet Area to accept donated and weeded material Meeting/Conference Rooms Restrooms Volunteer space Staff Restrooms Cafe Lower Level of Library Non-fiction Collection Quiet Study Archives Book sale OTHER IMPORTANT CONSIDERATIONS Accessibility: The Americans with Disabilities Act and state laws require full accessibility for all people throughout the building. Aisles must be a minimum of 42” wide. No rows may dead end to a wall. Public service desks should have a low section. The architect must design and select the elevator, corridors, restrooms, drinking fountain, doors and openers, railing and related items with accessibility for all. Acoustics: Absolute quiet is not a requirement in the libraries of today, but quiet reading or study areas are still needed. We would like to avoid hard surfaces in these areas which would exaggerate sounds and amplify voices. Consideration should be given to enclosing some areas, in particular the Teen Room. The noise created by the book drop’s close proximity to the Program Room needs to be addressed, as well as the noise of the restrooms. Floors: Coverings should be anti-static, high quality, durable, easy to maintain and replace. Floors should be attractive in color and design. Floor coverings at service desks should be designed with special support for the staff that stands for long periods of time. Carpeting could be considered for most of the building. However, certain areas of heavy traffic and potential spillage, including entrances/exits, the Circulation Desk, and Children’s Department, may lend themselves to hard, easy to clean surfaces, such as ceramic tiles. It is imperative that the flooring be environmentally healthy. Lighting and Windows: The library received the “Illumination Design Award” and the “Energy Efficiency” New England Section of Illuminating Engineering Society and the Edison Power Research Institute in 2000. We would like to continue this practice with a combination of task and ambient lighting. Light levels should observe the standards recommended by the Illuminating Engineering Society handbook. Filters are recommended for windows to control ultraviolet light emissions and to reduce heat. Screens should be used in areas where windows may be opened. Windows should be operable to allow for fresh air when desirable. Light should be solar sensitive. The main light switches should be accessible by the staff entry. The parking area should have solar sensitive lighting to provide for a safe and secure area. Existing Landscaping: The rear of the library, where the parking lot is located, is well maintained with a combination of trees, shrubs and ground cover on tiered levels. There is a pergola with plants that covers the stairs to the library. It did provide some shelter to the stairs until this past winter, when it lost its plastic sheathing. The front of the library that is located on historic 6A needs some tending. The bushes are overgrown and too close to the building. The trees need to be trimmed back to prevent animals access to the roof that they have damaged in the past. All landscaping should be in compliance with the Cape Cod Fertilizer Management District of Critical Planning Concern because of the perceived need for special regulation to protect Cape Cod’s unique water resources. Exterior Furniture and Fixtures: Item/Area Description/Design Considerations Bike Rack A well-lit bicycle rack for ten bikes located in the parking lot close to the library’s main entrance. Flag Pole An illuminated flagpole should be prominently located outside the building and be ground mounted. Outdoor eating and All-weather picnic tables and benches mounted and secured on cement sitting pads and located on the side of the children’s room. Trash Containers Trash and recycling containers should be located near the picnic area as well as near the main entrance. Book Return The return slot for driver-side access must be easy for a car to pull up to the return box and have both walk-up and drive-up openings. At the same time, the return box must be placed so that it is easy for staff to routinely empty. Existing Building Exterior: The Brewster Ladies’ Library’s exterior is distinctive and communicates the rich history of the library within the community. Each expansion to the library preserved the original historic building and the community wants this tradition maintained. Improvements to the Building Exterior: Improvements to the building exterior should retain the existing aesthetics and require the following: Well-lit stairs, walkways and ramps Covered entrances for weather protection Grade level approaches Clear and attractive signs providing directions and information A storage shed should be considered Evaluation of gutter system to determine the proper alignment with the slope of the roof and a drainage system that diverts rainwater away from the building Pedestrian and Vehicular Traffic Pedestrian routes to and from the building should be anticipated to avoid wear and tear on the natural landscape and promote safe movement about the site. There should be clearly defined walkways from the parking lot and building. The library parking lot should be easy and safe to enter and exit. Spaces should be convenient to the library’s entrance, and well lit at night. More handicap parking spaces would be desirable. Landscape plantings should not hinder lines of sight, particularly should not block drivers’ view when entering or exiting the parking lot and should not offer areas where loiterers may linger. The library’s parking lot needs designated areas for snowplow access and places to pile plowed snow. As well, fire department vehicle access to the building should meet requirements for the width of the fire lanes and, if necessary, there should be sufficient room to accommodate the turning radius for fire department vehicles and equipment. Archived: Thursday, December 31, 2020 1:45:44 PM From: David Whitney Se nt: Wed, 30 Dec 2020 15:44:27 To: Robin Young Subject: Charter Comments Se nsitivity: Normal Hi Robin, Chapter 3-2-8 Definition of “kept current”? Seems vague.7-1-3 says bylaws shall be reviewed every ten years. Chapter 6-4-1 There was a question re Capital Planning Committee. As written “in the Manager’s sole discretion” is fine. Sorry I don’t have any more work for you. Happy New Year! Dave David Whitney Brews ter Select Board dwhitney@brews ter-ma.gov THE COMMONWEALTH OF MASSACHUSETTS OFFICE OF THE ATTORNEY GENERAL CENTRAL MASSACHUSETTS DIVISION 10 MECHANIC STREET, SUITE 301 WORCESTER, MA 01608 (508) 792-7600 (508) 795-1991 fax www.mass.gov/ago 1 December 18, 2020 Colette M. Williams, Town Clerk Town of Brewster 2198 Main Street Brewster, MA 02631 Re: Brewster Annual Town Meeting of September 12, 2020 -- Case # 9922 Warrant Articles # 21 and 22 (General) Dear Ms. Williams: Articles 21 and 22 - We approve Articles 21 and 22 from the September 12, 2020 Brewster Annual Town Meeting. Our comments regarding Article 22 are provided below. Article 22 – Article 22 amends the Town’s general by-laws to add a new by-law prohibiting the sale of single-use plastic water bottles.1 As further explained below, we approve the by-law because we find no conflict with state law or the state Constitution. The new by-law imposes a ban, beginning September 1, 2021, on the sale of “non- carbonated, unflavored drinking water in single-use plastic bottles of less than 1 gallon in the Town.” Section 1, “Sale of Single-use Plastic Water Bottles.” The by-law defines a single-use plastic bottle as “a beverage container made from any type of plastic resin.” Section 2, “Definitions.” The by-law provides for exemptions related to a declaration of emergency affecting the availability or quality of drinking water. Section 3, “Exemptions”. Lastly, the by- law provides for enforcement by the Town Administrator pursuant to G.L. c. 40, § 21D. Section 4, “Enforcement.” This Office has approved several bans on the sale of plastic water bottles.2 The state constitution’s Home Rule Amendment, as ratified by the voters in 1966, confers broad powers on individual cities and towns to legislate in areas that previously were under the Legislature’s 1 Article 22 is similar to by-laws adopted by the Town of Provincetown approved by this Office in a decision dated December 18, 2020 (Case # 9918) and by the Towns of Falmouth and Wellfleet that are currently pending review by this Office. 2 See, e.g., our decisions to the Towns of: Concord dated September 5, 2012 (Case # 6273); Lincoln dated July 2, 2018 (Case # 8807); and Great Barrington dated October 3, 2018 (Case # 8866). 2 exclusive recognize as lawful and that are widely accepted in the remainder of the Commonwealth; for example, coin-operated amusement devices, or self-service gas stations. Amherst v. Attorney General, 398 Mass. 793, 798, n. 8 (1986) (the town’s by-law prohibiting the discharge of firearms within the town limits was not inconsistent the State’s hunting statutes). The Attorney General thus has no power to disapprove a by-law merely because a town, in comparison to the rest of the has chosen a novel, unusual, or experimental approach to a perceived problem. Indeed, the Supreme Judicial Court has upheld such by-laws and has overturned the Attorney General’s disapproval of them where they did not create any specific conflict with state law. Amherst, id.; see also Milton v. Attorney General, 372 Mass. 694, 695- 96 (1977). In addition, G.L. c. 40, § 21, specifically authorizes municipalities to adopt certain categories of local legislation, including “[f]or directing and managing their prudential affairs, preserving peace and good order...”, and “[c]onsiderable latitude is given to municipalities in enacting local by-laws.” Mad Maxine’s Watersports, Inc. v. Harbormaster of Provincetown, 67 Mass. App. Ct. 804, 807 (2006). However, a municipality has no power to adopt a by-law that is “inconsistent with the constitution or laws enacted by the [Legislature]...” Home Rule Amendment, Mass. Const. amend. art. 2, § 6. Based on the Town’s broad home-rule power and the Attorney General’s standard of review, we approve Article 22 because it presents no conflict with state law or the Constitution. Note: Pursuant to G.L. c. 40, § 32, neither general nor zoning by-laws take effect unless the Town has first satisfied the posting/publishing requirements of that statute. Once this statutory duty is fulfilled, (1) general by-laws and amendments take effect on the date these posting and publishing requirements are satisfied unless a later effective date is prescribed in the by-law, and (2) zoning by-laws and amendments are deemed to have taken effect from the date they were approved by the Town Meeting, unless a later effective date is prescribed in the by-law. Very truly yours, MAURA HEALEY ATTORNEY GENERAL Nicole B. Caprioli By: Nicole B. Caprioli Assistant Attorney General Municipal Law Unit 10 Mechanic Street, Suite 301 Worcester, MA 01608 (508) 792-7600 ext. 4418 cc: Town Counsel Jonathan M. Silverstein 1 Cape Light Compact LEADING THE WAY FORWARD 2019 Annual Report Aquinnah • Barnstable • Bourne • Brewster • Chatham • Chilmark Dennis • Dukes County • Eastham • Edgartown • Falmouth • Harwich Mashpee • Oak Bluffs • Orleans • Provincetown • Sandwich • Tisbury Truro • Wellfleet • West Tisbury • Yarmouth Cape Light Compact WELCOME TO OUR 2019 ANNUAL REPORT This year marked the beginning of Cape Light Compact’s most recent Three-Year Energy Efficiency Plan. The three-year planning cycle allows the energy efficiency Program Administrators to adapt and improve upon the success of the previous three-year plan. This Plan offers new opportunities to participate in our energy efficiency programs including fuel switching incentives to help get customers to switch from oil, propane, and electric resistance heat to energy efficient cold-climate heat pumps, as well as, demand response programs for both residents and businesses with smart thermostats and battery storage systems. We’ve also proposed an innovative strategic electrification program called the Cape and Vineyard Electrification Offering, which will provide an opportunity for 250 income-eligible households to combine cold-climate heat pumps, solar photovoltaic systems, and battery storage. The new plan strives to ensure that Cape and Vineyard residents and businesses are lowering their energy usage, reducing their carbon footprint, and keeping more money in their pockets. The success of the Compact's programs continues to be noticed nationwide. This year alone, the Compact received the ENERGY STAR® Partner of the Year – Sustained Excellence Award and the Advanced Rooftop Unit (RTU) Campaign Award for Commercial and Industrial HVAC programs from the EPA. Even so, we’re not resting on our laurels. Over the course of the year, residential customers participated in our energy efficiency programs 285,235 times, saving them almost 27 million kWh this past year. We also helped 1,357 businesses lower their energy usage and saved them nearly 12 million kWh on their annual electric bills. In addition to these developments in our energy efficiency offerings, we also continue to advance our power supply program. To better support local renewable generation, we developed CLC Local GreenSM which allows customers the option to have an additional 50 or 100% of their annual electricity usage matched with MA Class 1 Renewable Energy Certificates. This means that our customers can opt-in to invest in our local renewable inf rastructure through their electric bill, for a small premium. Our basic rate supply remains 100% renewable all while keeping our rates competitive with the utility’s basic service rate. The 2019 results provided a good foundation for the Compact's activities as planned for 2020. In the following pages, we outline some additional highlights from 2019 and provide a broad overview of the 2020 plan for the Cape Light Compact. We look forward to continuing work with all our customers through our energy efficiency and power supply programs, and we count ourselves lucky to be the Cape and Vineyard’s trusted, local energy resource. Ron Zweig Chair, Cape Light Compact Governing Board 3 Cape Light Compact CONTENT 4 2019 By the Numbers 5 Achievements in Energy Efficiency 8 Customer & Community Highlights 10 Power Supply 11 Information on Competitive Suppliers 12 Looking Ahead 13 Financial Statements 15 Frequently Asked Questions 17 Cape Light Compact Staff Cape Light Compact JPE 261 Whites Path, Unit 4 South Yarmouth, MA 02664 Energy Efficiency 800.797.6699 Power Supply 800.381.9192 www.capelightcompact.org 2019 BOARD MEMBERS Aquinnah Michael Hebert Barnstable David Anthony (Secretary) Barnstable Peter Doyle (Alternate) Bourne Robert Schofield (Executive Committee) Bourne Thomas Guerino (Alternate) Brewster Colin Odell Brewster Mark Forest (Alternate) Chatham Peter Cocolis (Executive Committee) Chatham Jillian Goldsmith (Alternate) Chilmark Robert Hannemann Chilmark Timothy Carroll Dennis Brad Crowell Dukes County Erik Peckar Eastham Fred Fenlon Edgartown Alan Strahler Falmouth Ron Zweig (Chair) Falmouth Julian Suso (Alternate) Harwich Valerie Bell Mashpee Wayne Taylor Oak Bluffs Richard Toole (Executive Committee) Orleans Martin Culik (Executive Committee) Orleans Chris Galazzi (Alternate) Provincetown Nate Mayo Sandwich Leanne Drake Tisbury Kirk Metell Tisbury Jay Grande (Alternate) Truro Jarrod Cabral Truro Mark Farber (Alternate) Wellfleet Richard Elkin Wellfleet David Mead-Fox (Alternate) West Tisbury Sue Hruby West Tisbury Jen Rand (Alternate) Yarmouth Joyce Flynn (Vice-Chair) Yarmouth Daniel Knapik (Alternate) 4 Cape Light Compact 2019 BY THE NUMBERS 285,235 Number of residential customers who participated in our energy efficiency programs 1,357 Number of commercial and industrial (C&I) customers who participated in our energy efficiency program 38,636 Total Number of Annual MWh saved (26,967 by residential and Income Eligible, 11,669 by C&I) The impact of 2019 energy efficiency programs is equal to: 5,902 Number of equivalent cars removed from the road for one year 3,073,838 Gallons of gasoline not consumed for energy 35,675 Acres of U.S. forest carbon sequestration in one year Lifetime benefits from 2019 Energy Efficiency Programs $102,313,642 Total lifetime savings realized by residential, commercial, and industrial customers due to energy efficiency measures $42,548,838 Total cost reinvested by Cape Light Compact for energy efficiency measures 300,870 MWh Lifetime MWh savings from energy efficiency measures 5 Cape Light Compact ACHIEVEMENTS IN ENERGY EFFICIENCY Green Communities Update Beginning in 2017, Cape Light Compact has assisted Cape Cod and Martha’s Vineyard towns in securing resources made available through the Massachusetts Green Communities Designation and Grant Program. This program, operated by the Massachusetts Department of Energy Resources (DOER), connects qualifying municipalities with educational, financial, and technical support to pursue energy efficiency and clean energy projects. In 2019, Cape Light Compact received a Regional Energy Planning Assistance grant. The funds from this grant will allow the Compact to provide technical assistance during the application process to the towns who are seeking the Green Communities designation, as well as providing procurement assistance to towns who have already received their designation and associated grant funds. Five towns—Dennis, Brewster, Chatham, Aquinnah, and Chilmark—submitted Green Communities designation applications in 2019. Grant awards will be made in 2020. To earn the Green Communities designation, a municipality must meet five criteria; together these criteria demonstrate a commitment to advancing renewable energy development, reducing energy use, expanding the use of fuel-efficient vehicles, and minimizing the life-cycle cost of new homes and buildings. Once a municipality earns the designation, it receives access to funding and technical guidance designed to accelerate the implementation of energy efficiency and clean energy projects. There are currently nine Cape and Vineyard towns that are Green Communities: Mashpee, Provincetown, Tisbury, Truro, Wellfleet, West Tisbury, Orleans, Harwich, and Yarmouth. The Compact recognizes the importance of this program in advancing energy efficiency and clean energy projects, in turn helping towns create more economically and environmentally sustainable communities. In the coming years, the Compact looks forward to continuing this work with local towns and DOER. Benefits of Being a Green Community Cut municipal energy costs and strengthen local economies Access grants for clean, affordable, and resilient energy projects; enjoy economic development benefits Reduce greenhouse gas emissions Promote energy-efficient building construction that drives the market for better built and lower cost homes Foster renewable energy and clean energy technologies Become a clean energy leader and a better place to live, work, and play 6 Cape Light Compact ACHIEVEMENT S I N ENE RGY EF FI CIE NCY Renovations and Additions Path In January 2019, the Compact joined fellow Mass Save® Sponsors to launch a new program path specifically designed to support residential customers undertaking additions and renovations. Additions include construction that extends your existing structure. Qualifying renovations include home improvement projects, such as a kitchen or bathroom remodel, but exclude gut renovations, which fall under the Compact’s new construction program. For many years, the Compact offered incentives for gut renovations but lacked a distinct path for customers interested in completing other renovations or adding on additions to their homes. After launching a successful pilot program in 2018, the Compact decided to establish a permanent program to meet this customer demand. Support for renovations and additions is open to all residential customers residing in Cape Cod or Martha’s Vineyard and applies to single-family and multi-family homes that are three stories or less. For customers qualifying for this program path, there are several eligible savings opportunities: for instance, if you were completing a kitchen remodel, you may receive incentives for more efficient lighting, window upgrades, or improved insulation. One of the appeals of this program is that incentives are allocated on a “pay-for- performance” basis. In other words, the more energy your upgrades save, the greater the incentive you receive. The program is quite popular; after launching the program at the start of 2019, over 300 customers called statewide within the first month. Customers are also excited that the program can utilize the Mass Save® HEAT Loan, an interest-free loan of up to $25,000 for qualifying energy- efficient upgrades. Oftentimes residents are making decisions about whether to complete a renovation or addition based on budget, so being able to finance the improvement at no cost can help significantly with the decision to incorporate more energy-efficient approaches. 7 Cape Light Compact ACHIEVEMENT S I N ENE RGY EF FI CIE NCY Cape and Vineyard Electrification Offering As part of the new Three-Year Energy Efficiency plan, Cape Light Compact proposed a strategic electrification program known as the Cape and Vineyard Electrification Offering (CVEO) that would allow 250 income-eligible customers to pair solar photovoltaic (solar PV) systems and battery storage with cold climate heat pumps. The program was designed to reduce the region’s reliance on oil and propane while also increasing renewable energy generation. In 2019, in accordance with the Department of Public Utilities’ (DPU) Order regarding CVEO, the Compact did further stakeholder engagement and revised its CVEO proposal. The redesigned CVEO focuses on the following: Consistency with the 2018 amendments to the Green Communities Act and advancing the goals and objectives of these amendments while providing cost-effective energy savings and reducing greenhouse gas emissions. Serves low-and-moderate income members of the Cape and Vineyard community, a population that faces economic barriers to installing the three technologies proposed under CVEO. Address the economic barriers such as the high up- front costs and inability to qualify for a loan.Through the installation of cold climate air source heat pumps, CVEO also advances the Commonwealth’s goal of beneficial strategic electrification and the greening of the building sector. The revised CVEO proposal is currently under review by the DPU. 8 Cape Light Compact CUSTOMER AND COMMUNITY HIGHLIGHTS “The energy work we had done by Cape Light Compact at Maushope had a positive impact not only on our energy consumption, but also on the comfort of our residents, who for the first time were able to have consistent temperatures in their units year round. The Cape Light Compact did an amazing job.” Kristin Hatch, Director Provincetown Housing Authority Maushope Housing Community The Maushope Housing Community is a 24-unit housing complex located on Harry Kemp Way in Provincetown. The complex offers one-bedroom units and common spaces for seniors and those with disabilities. In 2019, Cape Light Compact (Compact) partnered with the Provincetown Housing Authority (PHA), who manages the complex, to install energy efficient measures that will help save the PHA energy and money and make living spaces and adjacent office spaces more comfortable for both residents and staff, respectively. Through the Compact’s Income-Eligible Multi-Family (IEMF) program, PHA and the Maushope Housing Complex received heating, ventilation, air conditioning, appliance, and lighting fixture upgrades totaling $350,000 in incentives. These improvements are estimated to save the PHA almost 100,000 kWh of electricity annually. The details of the project are listed below: 26 mini-split heat pumps were installed to replace electric New HVAC baseboard heat and window air conditioning at a cost of $292,000 and estimated annual electric savings of more than 43,000 kWh. Appliance 18 inefficient refrigerators were replaced at a cost of $14,000 with Upgrades estimated annual savings of 5,940 kWh. Lighting 297 new high efficiency LED lighting fixtures were installed in the Fixture apartment units and common areas at a cost of $43,000 and an Upgrades estimated annual savings of 50,000 kWh.Pictured left to right: Timothy Seaton, PHA Maintenance; Steve Hines, Rise Engineering; Maggie Downey, Cape Light Compact 9,101,234 This project involved a few key partners who helped manage the project from planning to Implementation. RISE Engineering designed and managed the installation of the cold climate heat pumps systems. The Housing Assistance Corporation handled all the fixture and appliance updates, and Crane Appliance installed the new refrigerators for the complex. The project was truly a collaborative and team effort. The extensive 2019 project work at Maushope builds upon previous work done by the Compact including insulation, air sealing, ventilation, and lighting upgrades. These IEMF projects help to ensure that our most vulnerable customer populations can reap the benefits of energy efficiency through increased comfort and savings on energy bills. 9 Cape Light Compact CUSTOMER AND COMMUNITY HIGHLIGHTS Bourne Intermediate School In September of 2019, the new Bourne Intermediate School was completed and opened for students. The project offered a great opportunity for the Compact to partner with the building team to ensure the construction of a comfortable and energy efficient building for the town’s students. The Compact worked with five different vendors on this project including architects from Flansburg and mechanical engineers from GGD, SMMA, and Brait Builders. Through the $77,158.00 in incentives that the Compact provided, the school is projected to save 167,154 kWh a year--21.3% less energy than a code compliant Mass Save baseline. A full list of installed measures is provided below. High Efficiency Condensing Boilers DOAS and Induction Units Exterior and Interior Lightin g Displacement Ventilation in classr ooms Demand Control Ventilation High Performance Building Env elope – Roof High Performance Chiller High Performance Energy Recovery High Performance DX RTUs High Performance Split Systems CHW/HW Pump VFDs Variable Speed Kitchen Hood Exhaust 10 Cape Light Compact POWER SUPPLY During 2019, the Compact served all residential, commercial, and industrial Cape Light Compact power supply customers through an agreement with NextEra Energy Services of Massachusetts (NextEra). The Compact is pleased that our residential price in 2019 was lower than the utility’s basic service price for most of the year, while also being 100% renewable. The Compact became a green aggregation in January 2017, meaning 100% of the Compact’s power supply customers’ annual electricity usage is met with renewable energy certificates (RECs). Each REC represents the generation of 1 megawatt-hour (1,000 kilowatt-hours) of electricity produced by a renewable resource, such as wind or solar. By retiring RECs to match the Compact’s customers’ usage, Compact customers are financially supporting renewable energy resources, including resources located on Cape Cod and southeastern Massachusetts. In addition, NextEra pledged to deposit all premiums paid for voluntary RECs, plus their supplier and retail fees (approx. $3 million per year), into an irrevocable trust fund to be used solely for the development of new renewable energy resources. In December 2018, the Compact also announced that it had entered into a long-term power purchase agreement (PPA) for both energy and RECs from a solar facility under development in Farmington, Maine, which is scheduled to begin delivering energy to Compact customers in 2021. By purchasing electricity through the Compact, all Compact power supply customers are supporting renewable energy and acting locally to combat climate change. In 2019, the Compact launched its newest power supply offering, CLC Local GreenSM, which allows customers to opt-in to match an additional 50 or 100% of their energy usage with Massachusetts Class 1 RECs, allowing them to further their investment in local renewable energy generation. The success of the Compact’s power supply program offerings is evidenced by the steadily increasing number of customers, currently around 143,000, that participate in the Compact’s power supply program. 2019 Power Supply Rates Residential Commercial Industrial Dec. 2018 - March 2019 13.699 13.299 16.259 cents/kWh cents/kWh cents/kWh March 2019 - June 2019 13.460 13.299 10.446 cents/kWh cents/kWh cents/kWh June 2019 - Sept. 2019 10.699 10.399 9.556 cents/kWh cents/kWh cents/kWh Sept. 2019 - Dec. 2019 10.699 10.399 10.244 cents/kWh cents/kWh cents/kWh 11 Cape Light Compact INFORMATION ON COMPETITIVE SUPPLIERS Shopping for an electricity supply contract can be challenging for the average customer to understand. The Compact continues its efforts to educate customers about the key things to remember when considering a switch between electricity suppliers (the “Supply” or “Generation” portion of an electric bill). When electricity prices spike during the winter (due to natural gas pipeline constraints in the colder months when it is used for both heating homes and electricity production), customers often look for ways to reduce electricity costs. During this period, competitive electric suppliers market more aggressively through direct mail, phone solicitations and door-to-door. Unfortunately, some competitive suppliers take advantage of customers, misleading them about the true cost of the supply contract, the contract length, or the services they are providing. To protect yourself from this kind of activity, here are three things you should do: ALWAYS ask for written information on what is being offered to you, so that you may review it without any pressure. NEVER provide your Eversource electric account number before you have decided to sign a contract, as the supplier has the ability to switch your account to their supply if they have your account number. commit to a price or contract over the phone. Verbal offers are hard to enforce if the need arises later on, and may not provide you with all the terms & conditions of the contract you are about to enter into. NEVER 12 Cape Light Compact LOOKING AHEAD In the past year, the Compact has been able to make significant strides in meeting the goals of the Three-Year Energy Efficiency plan. In 2020, we hope to build on that success through refining our existing programs and through new offerings. Next year we will begin rolling out our commercial and residential demand response programs which will offer customers incentives for either reducing energy use through thermostat setbacks or through battery storage systems offsetting grid load during peak demand events. This program will help reduce our reliance on nonrenewable energy sources and help reduce the cost of grid infrastructure. While the Cape and Vineyard Electrification Offering still awaits final approval, the Compact is hopeful that it will receive approval in 2020 and can begin recruiting for the program. In addition to the CVEO program we have several exciting and large commercial projects that will be finalized in 2020. These include the new Cape Cod 5 building in Hyannis and the installation of fuel cells at the region’s Stop & Shop grocery stores. All these projects will offer significant energy savings to the region. In 2020 we will also be adjusting programs to expand our offerings and better serve our customers. In the residential program, the Compact is looking to expand the incentives for heat pump water heaters to cover transitioning from delivered fuels so homes can completely transition away from fossil fuels. In addition, the Compact is partnering with stores to offer “instant” incentives on already incentivized products, so customers receive the rebate directly off the purchase price, eliminating the need to wait for a rebate to be mailed. On the commercial side, the HVAC program will be restructured so that the small commercial heat pump program and incentives mirror the existing residential heat pump program. This will allow businesses to receive the incentive directly when they opt to install heat pumps to warm their facility. Building on Success for the Future Demand Response Programs Commercial Fuel Cell Installation Expanding Incentives Efficient, clean energy for satisfied customers FINANCIAL STATEMENTS Combining Statement of Net Position By Program Year Ending December 31, 2019 ASSETS Current Assets: EnergyEfficiency Power SupplyReserve OPEB/ PensionReserve Fund Operating Green / SolarProgram Total Cash and Cash Equivalents Receivables, Net of Allowance for $10,430,319 $898,628 $3,731,375 $369,144 $117,397 $15,546,863 Uncollectible Amounts: Energy Efficiency Energy Efficiency Reconciliation Factor Mil-Adder Green Program Forward Capacity Market Intergovermental (RGGI) Other Prepaid Expenses Total Current Assets 439,182 2,395,529 - - 468,334 203,838 36,881 7,200 13,981,283 - - 76,641 - - - - - 975,269 - - - - - - - - 3,731,375 - - - - - - - 300 369,444 - - - 502 - - - 322,832 440,731 439,182 2,395,529 76,641 502 468,334 203,838 36,881 330,332 19,498,102 Noncurrent Assets Capital Assets Not Being Depreciated Total Assets 308,372 14,289,655 975,269 3,731,375 369,444 440,731 308,372 19,806,474 DEFERRED OUTFLOWS Related to Pensions Related to OPEB Total Deferred Outlows 843,393 514,015 1,357,954 - - - - - - 13,580 17,792 31,372 - - - 857,519 531,807 1,389,326 LIABILITIESCurrent Liabilities: Accounts Payable and Accrued Expenses Accrued Payroll Compensated Absences, Current Total Current Liabilities 8,198,987 43,034 6,268 8,248,289 13,410 - - 13,410 - - - - 41,658 17,345 443 59,446 - - - - 8,254,055 60,379 6,711 8,321,145 Noncurrent Liabilities: Compensated Absences, Net of Current Total OPEB Liability Net Pension Liability Total Noncurrent Liabilities Total Liabilities 56,409 2,309,503 3,375,434 5,741,346 13,989,635 - - - - 13,410 - - - - - 3,988 79,940 54,313 138,241 197,687 - - - - - 60,397 2,389,443 3,429,747 5,879,587 14,200,732 DEFERRED INFLOWSRelated to Pensions Related to OPEB Total Deferred Inflows 318,852 173,725 492,578 - - - - 5,131 6,013 11,144 - - 323,984 179,738 503,722 NET POSITIONNet Investment in Capital Assets Unrestricted 308,372 857,024 - 961,859 - 3,731,375 - 191,985 - 440,731 308,372 6,182,974 TOTAL NET POSITION $1,165,396 $961,859 $3,731,375 $191,985 $440,731 $6,491,346 Cape Light Compact Combining Statement of Revenues, Expenses and Change in Net Position by Program Year Ending December 31, 2019 OPERATING REVENUES EnergyEfficiency Power SupplyReserve OPEB/ PensionReserve Fund Operating Green / SolarProgram Eliminations Total Energy Efficiency Energy Efficiency Reconciliation Factor Mil-Adder Green Program Intergovernmental (RGGI) Intergovernmental (SMART) Intergovernmental (Other) Other Total Operating Revenues $4,909,450 23,146,259 - - 759,079 - 36,881 - 28,851,669 $ - - 928,831 - - - - 10,000 938,831 $ - - - - - - - - - $ - - - - - - 5,297 1,933 7,230 $ - - - 2,792 - 3,434 - - 6,226 $ - - - - - - - - - $4,909,450 23,146,259 928,831 2,792 759,079 3,434 42,178 11,933 29,803,956 OPERATING EXPENSES Salaries and Benefits (Excluding Pension and OPEB) Pension and OPEB Energy Efficiency Programs: 2,161,502 346,842 - - - - 78,594 (202,621) - - - - 2,240,096 114,221 Residential Programs Low Income Programs Commercial and Industrial Programs Other Programs Legal and Related Consulting Services Other Professional Services Marketing Other Operating Depreciation Total Operating Expenses Operating Income (Loss) 27,161,035 3,411,145 8,463,985 593,757 532,366 103,365 360,640 553,804 154,186 43,815,627 (14,963,958) - - - - - - - - - - 938,831 - - - - - - - - - - - - - - - 102,230 2,743 113,200 261,305 - 355,451 (348,221) - - - - - - - 6,760 - 6,760 (534) - - - - - - - - - - -- 27,161,035 3,411,145 8,436,985 593,757 634,596 106,108 473,840 821,869 154,186 44,177,838 (14,373,882) NONOPERATING REVENUES (Expenses) Forward Capacity Market Renewable Energy Certificates Investment Income Total Nonoperating Revenues (Expenses), Net Income (Loss) Before Transfers TRANSFERS 6,492,056 - 173,531 6,665,587 (8,298,371) - - 15,083 15,083 953,914 - - 12,855 12,855 12,855 - - 19,361 19,361 (328,860) - 4,496 - 4,496 3,962 - - - - - 6,492,056 4,496 220,830 6,717,382 (7,656,500) Transfers In Transfers Out Total Transfers - (321,940) (321,940) 135 (848,693) (848,558) 333,084 - 333,084 848,693 (11,144) 837,549 - (135) (135) (333,219) 333,219 - 848,693 (848,693) - CHANGE IN NET POSITION (8,620,311)105,356 345,939 508,689 3,827 -(7,656,500) Net Position - Beginning of Year (As Restated) NET POSITION (DEFICIT) - END OF YEAR 9,785,707 $1,165,369 856,503 $961,859 3,385,436 $3,731,375 (316,704) $191,985 436,904 $440,731 - $ - 14,147,846 $6,491,346 15 Cape Light Compact FREQUENTLY ASKED QUESTIONS What is the Cape Light Compact? The Compact is an award-winning energy services organization formed in 1997, as authorized by votes of each town’s town meeting or town council. It is operated under a joint powers agreement as authorized by each town’s board of selectmen or town council, and the Dukes County Commissioners. The Compact consists of 21 towns and Dukes County and serves 205,000 customers on Cape Cod and Martha’s Vineyard. As the first municipal aggregation program of its kind, the Compact has served as a model for hundreds of similar organizations across the country. What services does the Cape Light Compact provide? The Compact operates an energy efficiency program, provides effective consumer advocacy, supports renewable energy efforts, and contracts for competitive power supply for the region. Monthly bills for services are issued by Eversource which owns the region’s distribution system and conducts metering and billing. Charges for the Compact’s power supplier are identified and included on those bills. How does a customer receive services from the Compact? All new electric consumers are automatically enrolled in the Cape Light Compact’s power supply program. Consumers are free to “opt-out” of this automatic enrollment and contract for their own power supply or receive basic service supply from the utility. Those who wish to return to the Compact’s supply may do so but depending on market conditions, may be placed on a different rate from that being charged to other Compact customers. All electric consumers are eligible for energy efficiency services regardless of whether they receive their power supply through the Compact. What does the Compact do to advocate for consumers? The Compact participates at the state level in matters critical to our region’s consumers. Decisions made by legislators or state regulators can have far-reaching impacts on what consumers pay for electricity. With the support of technical and legal consultants the Compact has successfully won the return of more than $25 million to the region’s consumers and avoided millions more in costs. More recently, the Compact has helped prevent more than $10 million in charges from being added to residential consumer delivery charges on monthly bills through participation in Eversource’s latest rate case. 16 Cape Light Compact How is the Compact governed? The Compact’s Governing Board is made up of at least one representative appointed by each of the member municipalities and county. The Compact Governing Board, representing the towns and county, is responsible for establishment of policies and oversight of Compact budgets. The Compact programs are also subject to oversight by and input from various regulatory bodies such as the Massachusetts Department of Public Utilities and the Department of Energy Resources. All Compact Governing Board meetings are open to the public. How is the Compact funded? The Compact’s Energy Efficiency program is funded primarily through a state-mandated energy efficiency charge paid by all electric customers, as well as by additional state-approved distribution charges. The power supply and consumer advocacy programs are funded by an operational charge of up to one-tenth of one cent per kilowatt hour ($0.001) for Compact power supply customers. This adder is part of the power supply price paid on customer monthly bills. The use of the adder was included in the Compact’s original Aggregation Plan approved in August 2000 and was upheld in DPU 14-69. Who oversees the Cape Light Compact’s budget? The Compact’s operating and energy efficiency budgets are reviewed and approved by the Compact’s Governing Board. The Massachusetts Department of Public Utilities also reviews and approves energy efficiency budgets. Although it is not required, the Compact also files each of its power supply contracts with the Department of Public Utilities and Attorney General’s Office. How are public records made available? The Compact has focused on making all public documents available in accordance with Massachusetts Public Records Law. Documents regarding meetings, budgets, policy, and other matters are posted on the Compact website. Updates are regularly provided to the towns and the media. Copies of documents may also be requested through a formal state-approved document request process. The Compact complies with state law regarding fees associated with the compilation and preparation of requested information. How do I get a copy of the Cape Light Compact’s Power Supply Contract so I can see the terms of service? The contracts are posted online at www.capelightcompact.org/power-supply. Scroll down the page and click on the residential or commercial contract you wish to view. Where can I find the most current power supply prices? The Compact’s most recent power supply prices can be found on the Compact website at www. capelightcompact.org/power-supply. 17 Cape Light Compact CAPE LIGHT COMPACT STAFF Maggie Downe y Compact Administrator Margaret Song Commercial & Industrial Program Manager Briana Kane Residential Program Manager Gail Azulay Senior Analyst Megan Terrio Comptroller Phil Moffitt Planning & Evaluation Manager Austin Brandt Senior Power Supply Planner Meredith Miller Senior Analyst 18 Cape Light Compact CAPE LIGHT COMPACT STAFF Matthew Dudley Senior Analyst Anneliese Conklin Customer Service Coordinator Melissa Allard Senior Administrative Coordinator Angela O’Brien Customer Service Coordinator Lindsay Henderson Senior Analyst David Botelho Data Analyst Daniel Schell Marketing & Communications Coordinator 19 Cape Light Compact Cape Light Compact JPE 261 Whites Path, Unit 4 South Yarmouth, MA 02664 800.797.6699 Energy Efficiency 800.381.9192 Power Supply www.capelightcompact.org NAV $ (000)Target Allocation RangeActual Allocation % Month FY '21Calendar YTD 1 Year 3 Year 5 Year 10 YearSince InceptionGLOBAL EQUITY36,428,869 34 - 44% 43.8% 12.61 19.51 10.11 14.08 8.45 10.99 9.77 6.68 CORE FIXED INCOME13,104,110 12 - 18% 15.7% 1.12 1.31 12.01 10.98 7.72 6.23 5.44 7.42VALUE ADDED FIXED INCOME *6,197,564 5 - 11% 7.4% 2.37 8.00 1.47 3.31 4.16 5.74 5.65 7.68 PRIVATE EQUITY *9,870,152 10 - 16% 11.9% 0.22 16.70 13.29 16.7018.35 18.00 18.37 15.03REAL ESTATE *7,035,344 7 - 13% 8.5% 2.76 3.83 -0.46 1.31 5.817.06 9.97 6.54TIMBERLAND *2,773,015 1 - 7% 3.3% 0.57 1.03 1.31 -1.25 2.54 3.40 4.96 7.91PORTFOLIO COMPLETION STRATEGIES *7,311,347 8 - 14% 8.8% 1.82 4.76 -2.17 -1.23 1.47 2.90 3.79 4.03OVERLAY460,966 0.0% 0.6% 7.84 8.68 11.56 14.15 5.47 6.08 5.61TOTAL CORE83,252,136 100%100%6.0911.697.8410.067.939.289.009.396.27 11.04 8.23 10.44 7.99 9.08 8.42 9.77TOTAL CORE BENCHMARK (using private equity and private debt benchmark) 26.36 9.48 7.83 9.77 7.44 8.70 7.75 9.62PARTICIPANTS CASH 39,270 0.01 0.06 0.56 0.70 1.68 1.33 0.74 3.59TEACHERS' AND EMPLOYEES' CASH38,715 0.01 0.06 0.55 0.70 1.66 1.32 0.73 2.44 TOTAL FUND83,330,121 6.0811.657.8210.037.919.268.979.43PENSION RESERVES INVESTMENT TRUST* Certain Value-Added Fixed Income investments, Private Equity, certain Real Estate investments, Timberland, and certain Portfolio Completion Strategy investments are valued only at calendar quarter ends (March 31, June 30, September 30, and December 31).Periods Ending November 30, 2020*RATES OF RETURN (GROSS OF FEES)SUMMARY OF PLAN PERFORMANCEINTERIM BENCHMARK (using private equity and private debt returns) 13 mapension.com | 84 State Street, Suite 250, Boston, MA 02109 | (617) 946-8401 PRIM Board Quarterly Update Third Quarter 2020 PRIM Executive Director and Chief Investor Officer Michael G. Trotsky, CFA provided the following information to the PRIM Board at its December 1, 2020, meeting: Market and PRIT Fund Performance The quarter ended September 30, 2020, was very strong, and that strength continues as we close out the calendar year. The PRIT Fund now stands at $80 billion, a new all-time high, which is particularly impressive because we also pay benefits from the fund of approximately $1.5 billion per year. The PRIT Fund was up 6.2% in the third quarter and is now up 7.3% for the trailing 12 months ended September 30, 2020. Private Equity rebounded sharply; it was up nearly 17% year-over-year in the third quarter compared to 4.4% year- over-year last quarter. As expected, a private equity benchmark anomaly that accounted for much of the PRIT Fund’s relative underperformance for the fiscal year ended June 30, 2020, reversed itself this quarter, just as it did when this occurred during the Global Financial Crisis in 2008/2009. Equities across the board were very strong, bonds and real assets were weaker for the quarter, but all were positive. The markets have improved dramatically as two of the major uncertainties, the election results and the COVID-19 vaccine, have become more certain. The election is over, and we now have a better idea of when a COVID-19 vaccine might be available, as Pfizer, Moderna and AstraZeneca have announced impressive efficacy results of their vaccine clinical trials. Incidentally, PRIM was a very early investor in Moderna through one of our venture capital partners, Flagship Pioneering. We were very happy to be able to supply Moderna with enabling capital through Flagship Pioneering. The Moderna investment is very gratifying from both a public health and an investment standpoint. Markets surged in the September quarter as COVID cases fell during the summer months, and more of the economy opened up. In the fourth quarter, we continue to see an upward trajectory in the markets now that the election is behind us and there is more encouraging news about the COVID vaccines. Mass PRIM Quarterly Update – Q3 2020 2 In the third quarter, the S&P 500 was up 8.9%, developed international markets were up 4.8%, emerging markets were up 9.6%, and bonds were essentially flat. A 60/40 mix of global stocks and bonds was up 5.1% in the September quarter while the PRIT Fund was up 6.2%. Markets continue to be strong in October and November; the S&P 500 is up 14.0%, developed international markets are up 3.0%, and emerging markets are up 10.2%. Bonds have also been solid with diversified bonds up 7.4% and long-duration Treasuries up 26.0%. Long-duration Treasuries were PRIM’s best performing asset class this year. The PRIT Fund continues to perform well in both down markets (like the March quarter) and in strong markets like the third quarter and so far, for the fourth quarter. We are very pleased that the PRIT Fund is at a new record high of $80 billion in assets under management despite the extreme volatility we are seeing in the markets. The economy greatly improved in the summer and early fall with a massive stimulus package, and as lockdowns and precautions flattened the growth curve of the virus. But it is also true that the economy is losing momentum; COVID-19 cases, hospitalizations, and deaths are spiking. Unlike the economy, the markets are not pausing, the S&P 500 hit a new all-time high last week, and that’s a little difficult to understand right now. One contributing factor was that corporate earnings for the third quarter fell less than analysts feared. Nearly 90% of companies have reported a positive earnings surprise. For the third quarter, S&P 500 companies reported a year-over-year decline in earnings of 7.5% and a decline in revenues of 1.7%. For the year, analysts are still expecting earnings declines of nearly 15% for the calendar year 2020 and revenue declines of more than 2%. So, why is the S&P 500 up 64% since the bottom in March, and up nearly 14% for the calendar year if earnings are down 15%. The answer may lie in the narrowness of the markets. The five largest tech giants in the S&P 500 (Facebook, Apple, Amazon, Microsoft, Google) have generated returns of approximately 40% this year – the five of them. But without them, the other 495 other companies in the S&P 500 have produced a negative return of approximately 1%. That is a very narrow market, when five companies are driving returns, those five are the ones that really benefit from a stay-at- home lifestyle. The availability of the COVID-19 vaccine could be a game-changer, as well as the prospect of policy changes in the new administration. Although in the near-term, the election leaves questions about the timing and scale of additional government stimulus. We’ll have to see what happens and how soon, but the factors that have guided our portfolio strategy until now could potentially change. At the last Board meeting, we discussed the modest improvements in the economy. It is important to realize that four months later, exports are still 16% below February, and employment is still short approximately 10 million jobs. An estimated 100,000 small businesses have closed, and employment participation is lower than at any time in 40 years, except for the recession of 2008-09. Since September, there has been a loss of momentum in job postings and industrial activity, and the current surge of virus cases will undoubtedly impact employment going forward. We do not believe this is an environment in which bond yields are likely to rise much more, and we think that falling prospects for economic growth and fiscal spending could create continued volatility in the markets. We also discussed the very recent change in market leaders in the daily markets – the back and forth between tech and non-tech shares. Fortunately, the PRIT Fund invests in both. At the most recent Investment Committee, we discussed the broadening of participants in the market rally, and how history shows new market leaders usually emerge in down markets by deteriorating less; in strong markets, market leaders do not often change. This discussion led to the general conclusion that this is still a time to be as diversified as possible, and the PRIT Fund is very well-diversified, which is paying off. We did well in March on a relative basis, and we have participated strongly in the subsequent rebound. We believe the PRIT Fund is structured to perform well in both up markets, and perhaps more importantly, in down markets too. Mass PRIM Quarterly Update – Q3 2020 3 Total PRIT Fund Returns Annualized Returns as of September 30, 2020 (Gross of Fees) PRIT Asset Class Performance Vs. Benchmark One Year Ended September 30, 2020 (Gross of Fees) *Source: BNY Mellon. Totals may not add due to rounding. *Benchmark is actual performance. **Hedge Fund returns are net of fees. 7.3%6.9% 8.9%8.6% 6.7%6.4% 8.2% 7.3% 0.6%0.5%0.6% 1.2% 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% 9.0% 10.0% 1 Year 3 Years 5 Years 10 Years Total Fund Return Total Core Benchmark Value Added 16.6%10.7%8.7%0.9%-0.3%-1.2%-3.1%16.6%9.8%8.1%0.9%-1.1%0.3%0.0%0.0%0.9%0.5%0.0%0.8%-1.5%-3.1%-10.0% -5.0% 0.0% 5.0% 10.0% 15.0% 20.0% Private Equity* Core Fixed Income Global Equity Value Added Fixed Income Real Estate Timberland Portfolio Completion Strategies** Asset Class Benchmark Value Added Mass PRIM Quarterly Update – Q3 2020 4 PRIT Fund Periodic Table of Returns By Asset Class (Gross of Fees) as of September 30, 2020 Organizational Updates Promotions Anthony Falzone has been promoted to Deputy Executive Director. As Chief Operating Officer, Tony currently oversees PRIM’s finance, operations, reporting, compliance, human resources, and technology functions. Tony has more than 25 years of finance, investment operations, and technology experience. He joined PRIM as a Senior Financial Analyst in 2006 from BNY Mellon Custody Services, where he directly supported PRIM for seven years. As a Senior Financial Analyst, Tony was responsible for real estate, timberland, and private equity. In 2009, he was promoted to Director of Private Investment Accounting, responsible for the oversight of all of PRIM’s alternative investments. During that time, Tony returned to school part-time and earned his degree in Computer Information Systems. In 2013, Tony became PRIM’s Chief Technology Officer. In that role, Tony upgraded PRIM’s entire information technology infrastructure and designed and deployed PRIM’s disaster recovery, business continuity, mobile device management, and cybersecurity platforms. His work in this area essentially prepared us for where we are today – a fully enabled and secure remote workforce. In 2018, Tony was promoted to Chief Operating Officer. In addition to his current responsibilities, Tony will oversee PRIM’s Communications team under Elizabeth Herlihy. Deborah Coulter, CPA, who currently serves as Chief Financial Officer, has been promoted, adding Chief Administration Officer to her responsibilities. As Chief Financial Officer, Deb is responsible for managing the PRIM’s non-investment financial activities, including budgeting, corporate accounting, audits, taxation, cash management and office administration. Deb joined PRIM in 2012 as PRIM’s Director of Finance, and in that role also served as interim Chief Financial Officer while our former CFO was on medical leave. She briefly left PRIM to join the private sector as Assistant Controller at the Baupost Group, a Boston-based absolute return Mass PRIM Quarterly Update – Q3 2020 5 investment manager, but rejoined PRIM in April 2016 as the Director of Strategic Initiatives on the Finance and Operations team. Among many other accomplishments, Deb is responsible for PRIM receiving clean audit opinions and for publishing the award-winning Comprehensive Annual Financial Report (CAFR). Additionally, Deb has developed procedures to comply with the Public Records Law and implemented new human resources policies designed to broaden the diversity of PRIM staff. Deb has more than 25 years of experience in investment management, financial management, and public accounting. Prior to joining PRIM, Deb spent 17 years at Essex Investment Management, a Boston based investment management firm, as Chief Financial Officer and Compliance Manager. In addition to her current responsibilities, Deb will assume responsibility of PRIM’s Client Services team under Paul Todisco and also join PRIM’s Executive Management Team. New Employees Eliza Haynes joined PRIM in September as an Investment Analyst on the Private Equity team reporting to Michael McGirr. Eliza graduated from Holy Cross in 2018 with a Bachelor of Arts in International Studies and a minor in Philosophy. While at Holy Cross, she was a Founding Member of the Holy Cross Student Investment Club, a member of the Feminist Forum, and a volunteer for the L’Arch Communities immersion project. After graduation, she worked as an Investment Analyst for the College of the Holy Cross in their Investment Office. She participated in the screening, selection and monitoring of investment managers and conducted portfolio analysis. Lionel Yelibi joined PRIM in November as an Investment Analyst on the Research team reporting to Maria Garrahan. Lionel graduated with a Bachelor of Science in Physics from Indiana University and a Master of Science in Mathematical Statistics from University of Cape Town. Lionel joins PRIM from Boston Fusion as a Research Scientist, where he designed and conducted experiments in reinforcement learning for predictive modeling and optimal asset allocation. Prior to that, he was a Research Assistant at the University of Cape Town, involved in the development of optimization methods for data clustering algorithms with applications to financial market data. Lionel won first place at the South African Statistical Association 2020 Conference for his postgraduate research paper. Interns PRIM welcomed five new interns in September and October. They will be working with the Research and Portfolio Completion Strategies teams on various projects, such as strategic asset allocation and research on diverse-owned investment management firms. National Recognition On September 15, 2020, Treasurer Deborah Goldberg was honored by the National Association of State Treasurers with the Jesse M. Unruh Award, which is awarded to an active Treasurer in recognition of outstanding service to the Association, the profession, and his or her state. Treasurer Goldberg currently serves as the President of the Association. Dan Eckman, Director of Finance and Administration, and Maria Garrahan, Senior Investment Officer - Director of Research, were honored in September at Treasurer Goldberg’s Performance Recognition Program ceremony. Dan was recognized for his contributions that allowed PRIM to continue operating seamlessly throughout the pandemic, among many other things. Maria was recognized for spearheading several industry-leading initiatives in her role at PRIM. Maria drives PRIM’s innovative, proprietary, statistically- driven asset allocation framework, and also worked to establish PRIM as the founding member of a new project with MIT Sloan School’s Sustainability Initiative, a research consortium designed to solve ESG investing’s most challenging issues. Mass PRIM Quarterly Update – Q3 2020 6 For the 15th consecutive year, PRIM was awarded the GFOA’s (Government Finance Officer Association’s) Certificate of Achievement for Excellence in Financial Reporting. This award is for the completeness and timeliness of PRIM’s Comprehensive Annual Financial Report (CAFR). Qingmei Li, Financial Reporting Manager, manages the production of the CAFR and audits that have dramatically increased in number and complexity over time. She is the driving force behind PRIM’s financial statements consistently having clean audit opinions. PRIM Board Actions – December 1, 2020 Consent Agenda In April of 2014, the PRIM Board approved the implementation of a consent agenda to best utilize Board meeting time to focus on deliberation on the most substantive matters. A consent agenda is a meeting practice whereby routine and other non-controversial voting items that do not require discussion are presented and approved as a single agenda item in a single motion. If one or more Board Members identify an item from the consent agenda that they wish to discuss, it will be removed as a single item and voted on separately. Certain items cannot be included in a consent agenda, including asset allocation decisions, approval to hire investment managers, and significant changes to PRIM’s organizational structure or policies. The PRIM Board approved the following proposed consent agenda items: 1. Approval of the PRIM Board Minutes of its September 9, 2020, meeting 2. Approval of Fiscal Year 2020 Audit Results. (Clean audit opinions with no exceptions) 3. Approval of Draft Fiscal Year 2020 Comprehensive Annual Financial Report (CAFR) 4. Approval of the Proposed 2021 PRIM Board and Committee Meeting Schedule At its December 1, 2020 meeting, the PRIM Board approved the following recommendations of the Investment Committee, the Real Estate & Timberland Committee, Administration & Audit Committee, and PRIM Staff: Public Markets New Co-Investment Managers PRIM staff and the Investment Committee recommended (unanimously) to the PRIM Board that the Board approve Fidelity, Loomis Sayles & Company, PIMCO, and Shenkman Capital as co-investment managers. At its February 4, 2020 meeting, the Board approved co-investment guidelines for Portfolio Completion Strategies and Other Credit Opportunities to allow PRIM staff access to managers’ best ideas in the portfolio at lower fees. Adding these Value-Added Fixed Income investment managers to the co-investment bench will allow PRIM staff to be nimble should co-investment opportunities arise. Portfolio Completion Strategies Real Assets Recommendation: JEN Partners VII, L.P. PRIM staff and the Investment Committee recommended (unanimously) to the PRIM Board that the Board approve a commitment of up to $100 million to JEN Partners VII, L.P. The Fund will continue JEN’s successful strategy of providing high-yield short-duration financing to homebuilders in select residential submarkets Mass PRIM Quarterly Update – Q3 2020 7 across the U.S. PRIM has invested in the prior two funds: JEN Partners V, L.P. and JEN Partners VI, L.P. JEN is a New York-based residential lot banking and land development manager founded by Reuben Leibowitz. The strategy serves as off-balance-sheet financing to homebuilders and targets residential land development opportunities in select submarkets. Risk Management: Benchmarking Advisory Services Request for Proposals (RFP) PRIM staff and the Investment Committee recommended (unanimously) to the PRIM Board that the Board approve the selection of Verus to provide benchmarking advisory services. Private Equity Charlesbank Equity Fund X, L.P. and Charlesbank Equity Overage Fund X, L.P. PRIM staff and the Investment Committee recommended (unanimously) to the PRIM Board that the Board approve a commitment of up to $220 million to Charlesbank Equity Fund X, L.P. (“Fund X”) and up to $25 million to Charlesbank Equity Overage Fund X, L.P. (“Overage Fund”). PRIM has invested in six prior Charlesbank Capital Partners’ (“Charlesbank”) funds since 2000. Charlesbank’s senior team has worked together for an average of 21 years. Charlesbank is an established private equity manager and will primarily make investments in North American large and middle-market companies. Charlesbank’s funds are in the first or second quartiles in industry peer performance rankings. Waterland Private Equity Fund VIII, C.V. PRIM staff and the Investment Committee recommended (unanimously) to the PRIM Board that the Board approve a commitment of up to €65 million to Waterland Private Equity Fund VIII C.V., subject to successful operational due diligence. PRIM has invested in one prior Waterland Private Equity Investments B.V. (“Waterland”) fund. Waterland has a stable and highly experienced team and a strong, consistent track record. The firm is an established private equity manager and will make investments in small and middle market companies, primarily in Western Europe. Real Estate and Timberland Real Estate and Timberland Advisory Services RFP PRIM staff and the Real Estate and Timberland Committee recommended (unanimously) to the PRIM Board that the Board approve 1) the hiring of the incumbent, The International Woodland Company, to provide timberland advisory services to PRIM; 2) the selection of the following firms to provide project investment advisory services, as necessary: Aberdeen Asset Management; Bard Consulting; Buckhead Resources; Callan Associates; Chatham Financial Group; Coast and Harbor; Eigen 10 Advisors; Harvest Capital Partners; Hamilton Lane; Legacy Appraisal Services; Meketa Investment Group; RCLCO Fund Advisors; and Real Estate Fiduciary Services; and 3) that PRIM move to a project-based model for general real estate investment advisory services. Blackstone BioMed Life Science Real Estate Fund (Co-Investment) At its September 9, 2020, meeting, the PRIM Board approved an investment of up to $200 million in a life science real estate fund managed by Blackstone Real Estate. The fund invests in a portfolio of high-quality life science properties in primary life science markets, also known as clusters. These clusters are attractive to major life science companies because they have characteristics that are hard to replicate, including being near highly ranked universities, hospital systems, research centers, and providing access to a highly skilled workforce. The life science industry is poised to benefit from positive secular trends and advances in Mass PRIM Quarterly Update – Q3 2020 8 technology, which will drive demand for R&D space, diagnostic centers, and healthcare facilities. The fund investment also provides exposure to a specialty sector in partnership with a best-in-class owner/operator of life science real estate. Finance and Administration Global Custody Services RFP PRIM staff and the Administration and Audit Committee recommended (unanimously) to the PRIM Board that the Board approve the selection of the incumbent, BNY Mellon, to provide global custody services for PRIM. The Client Services team -- Paul Todisco, Francesco Daniele, and Emily Green – will continue to meet with the retirement boards of PRIM’s member retirement systems throughout the year. To schedule a visit, please contact Paul at ptodisco@mapension.com, Francesco at fdaniele@mapension.com, Emily at egreen@mapension.com, or call 617-946-8401. We look forward to seeing you soon. Your beginning net asset value for the period was: Your change in investment value for the period was: Your exchanges from (to) the Cash Fund for the period were: Your ending net asset value for the period was: Net Change in Investment Value represents the net change through investment activities as follows: Gross Investment Income: Less Management Fees: Net Investment Income: Net Fund Unrealized Gains/Losses: Net Fund Realized Gains/Losses: Net Change in Investment Value as Above: State Retirees Benefits Trust Fund Month To Date Fiscal Year To Date Calendar Year To Date 84 State Street, Suite 250 Boston, Massachusetts 02109 Deborah B. Goldberg, Treasurer and Receiver General, Chair Michael G. Trotsky, CFA, Executive Director Pension Reserves Investment Management Board If you have any questions regarding your statement, please contact your Senior Client Services Officer Paul Todisco (617) 946-8423. A detailed statement of your account is attached to this summary sheet. Town of Brewster 0.00 2,454,732.65 142,217.38 2,199,890.45 0.00 2,454,732.65 254,842.20 2,283,058.22 0.00 2,454,732.65 171,674.43 3,793.33 (277.99) 14,196.95 3,515.34 142,217.38 124,505.09 19,265.24 (3,623.17) 59,916.32 15,642.07 254,842.20 179,283.81 44,403.98 (9,396.17) 73,965.50 35,007.81 171,674.43 62,701.12 $2,454,732.65 2,312,515.27 November 01, 2020 to November 30, 2020 As of November 30, 2020 the net asset value of your investment in the SRBT Fund was: Your beginning net asset value for the period was: Your investment income for the period was: Your ending net asset value for the period was: Cash Investment Month To Date Fiscal Year To Date Calendar Year To Date 84 State Street, Suite 250 Boston, Massachusetts 02109 Deborah B. Goldberg, Treasurer and Receiver General, Chair Michael G. Trotsky, CFA, Executive Director Pension Reserves Investment Management Board If you have any questions regarding your statement, please contact your Senior Client Services Officer Paul Todisco (617) 946-8423. A detailed statement of your account is attached to this summary sheet. Town of Brewster 0.00 0.00 $0.00 0.00 November 01, 2020 to November 30, 2020 Your total contributions for the period were: Your total redemptions for the period were: Your total exchanges for the period were: Your state appropriations for the period were: 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 As of November 30, 2020 the net asset value of your investment in the Cash Fund was: Investment Detail 84 State Street, Suite 250 Boston, Massachusetts 02109 Deborah B. Goldberg, Treasurer and Receiver General, Chair Michael G. Trotsky, CFA, Executive Director Pension Reserves Investment Management Board Town of Brewster 11/30/2020 Investments Units Of Participation Cost Price Market Value Unrealized Gain/Loss PHTF90200002 Commonwealth Of Massachusetts 11,069.560 HCST OPEB MASTER TRUST 2,292,771.17 221.7552 2,454,732.65 161,961.48 Total Investment:2,292,771.17 2,454,732.65 161,961.48 Statement of Change In Net Assets 84 State Street, Suite 250 Boston, Massachusetts 02109 Deborah B. Goldberg, Treasurer and Receiver General, Chair Michael G. Trotsky, CFA, Executive Director Pension Reserves Investment Management Board Town of Brewster 11/30/2020 NET ASSETS - BEGINNING OF PERIOD 2,312,515.27 2,199,890.45 2,283,058.22 Current Period 11/01/2020 11/30/2020 Fiscal Year 07/01/2020 11/30/2020 Year To Date 01/01/2020 11/30/2020 Commonwealth Of Massachusetts PHTF90200002 DISBURSEMENTS: CASH FUND EXCHANGES 0.00 0.00 0.00 RECEIPTS: CONTRIBUTIONS: PARTICIPANTS 0.00 0.00 0.00 INVESTMENT INCOME: UNREALIZED GAIN/LOSS-INVESTMENT 124,505.09 179,283.81 62,701.12 MASTER TRUST ALLOCATED EXPENSES -71.97 -624.62 -1,706.18 MASTER TRUST CHANGE IN REALIZED G/L 14,196.95 59,916.32 73,965.50 MASTER TRUST INVESTMENT INCOME 3,793.33 19,265.24 44,403.98 MT ALL INVESTMENT MANAGER FEES -206.02 -2,998.55 -7,689.99 UNIT EXCHANGES 0.00 0.00 0.00 Total Receipts 142,217.38 Total Disbursements:0.00 Net Assets - End of Period:2,454,732.65 254,842.20 0.00 2,454,732.65 171,674.43 0.00 2,454,732.65 STATEMENT EXPLANATION Below you will find a description of each item posted to your statement. CAPITAL ACCOUNT Summary of Account Activity: A summary statement produced for your investment in the State Retiree Benefits Trust Fund (SRBTF) includes both month-to- date and fiscal year-to-date information. This statement is also furnished to the Public Employee Retirement Administration Commission (PERAC). Your beginning net asset value for the period: The total balance of your investment as of the opening date of the statement period. Your change in investment value for the period: The total increase or decrease in your investment includes net investment income, realized gains or losses, and unrealized gains or losses. Your total exchanges from (to) cash fund: Movement of funds occurring on the first business day of each month between your Cash Fund and Capital Account (SRBTF). Your ending net asset value for the period: The total balance of your investment as of the closing date of the statement period. Gross investment income: Represents your allocable share of the SRBTF’s income associated with securities and other investments (i.e. real estate), except for realized and unrealized gains or losses. It is principally interest, dividends, real estate income, and private equity income. Management fees: Represents your allocable share of the SRBTF’s expenses related to PRIM’s investment advisors, consultants, custodian and operations expenses. Net investment income: Represents your allocable share of the SRBTF’s gross investment income, less Management Fees. Net fund unrealized gains/losses: Represents your allocable share of the SRBTF’s increase or decrease in value, attributed to a change in value of securities or other investments held in the PRIT Fund, relative to original cost. These gains or losses are “unrealized” because the investments have not yet been sold. Net fund realized gains/losses: Represents your allocable share of the SRBTF’s increase or decrease in value attributed to the PRIT Fund’s sale of securities or other investments (i.e. real estate property). Whether you “realize” a gain or loss depends upon the price at which the investment was sold in relation to its original purchase price. CASH FUND Your beginning net asset value for the period: The total balance of your investment as of the opening date of the statement period. Your investment income for the period: Interest earned for the period. Your total contributions for the period: Sum of all funds (i.e. wires and/or checks) sent into your SRBTF account during the statement period. Cash contributed any day during the month except the first business day will remain in your Cash Fund until the first business day of the following month, when it will then be exchanged into the General Allocation Account (SRBTF). Your total redemptions for the period: Sum of all funds sent by wire from the PRIT Fund’s custodian bank to your government entity during the statement period. A redemption made be made at any time throughout the month as long as your Cash Fund balance equals or exceeds the amount you wish to redeem. Your ending net asset value for the period: The total balance of your investment as of the closing date of the statement period. If you have any questions about this statement, please call your Senior Client Service Officer, Paul Todisco (617) 946-8423. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Brewster Select Board FROM: Donna J. Kalinick, Assistant Town Administrator & Jill Scalise, Housing Coordinator CC:Peter Lombardi, Town Administrator; Ralph Marotti-Chair Brewster Housing Partnership RE: Update on Local Preference/Fair Housing Educational Forum DATE: December 31, 2020 The Brewster Housing Partnership, in conjunction with Mass Housing Partnership (MHP), will be hosting a virtual educational forum on Local Preference and Fair Housing on March 25th at 6pm. The Housing Partnership will be joined by the Affordable Housing Trust, the Select Board and the Community Preservation Committee. Jill Scalise, Housing Coordinator and I have had several meetings with Shelly Goerhing and Katie Lacy from MHP to design the educational forum. We are all very excited to be bringing this important educational forum to Brewster and hope that it will be the basis for future policy discussions. There will be ample time for questions from the multiple boards after the presentations. The Housing Partnership has been a key partner in providing housing education. The Forum will be taped and available for the public to review. Brewster’s Housing Production Plan, Implementation Strategy #16, calls for the Town to: Recognize the local government’s responsibility for fair and affordable housing in Brewster, and lead by example: reduce the potential for disparate impact on protected classes. Additionally, this initiative is in line with the Select Board goal, CC2; Develop plan to identify/address issues of diversity and inclusion as well as the mission of the Affordable Trust; The Brewster Affordable Housing Trust (“BAHT”) seeks to expand and preserve year-round rental and ownership homes that are affordable to moderate, low, and very low income households. Our efforts will foster a welcoming environment for demographically and socio-economically diverse populations. The BAHT is committed to education, collaboration, and community engagement. Please hold March 25th at 6pm on your calendar. Thank you. Donna & Jill Office of: Select Board Town Administrator