HomeMy Public PortalAbout2014-34 Approving the CIP 2015-2019RESOLUTION NO. 2014-34
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING
THE 5 YEAR CAPITAL IMPROVEMENTS PLAN FOR
FISCAL YEARS 2015-2019 ATTACHED AS EXHIBIT "A;"
PROVIDING FOR VILLAGE MANAGER
AUTHORIZATION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Village Manager has recommended the five year Capital Improvements
Plan (the "Plan") for fiscal years 2015-2019, attached as Exhibit "A," in order to provide for a long
term plan of proposed capital expenditures, the means and methods of financing the projects, and
an action plan for the implementation of the projects; and
WHEREAS, the Village Council recognizes the need to adopt the Plan to address
beautification, parks, transportation, drainage, and infrastructure improvements in order to create a
desirable high quality of life for the residents; and
WHEREAS, the Village Council has reviewed the Plan and desires to adopt the Plan; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. Each of the above stated recitals are hereby adopted,
confirmed and incorporated herein.
Section 2. Capital Improvements Plan Adopted. The Village Council hereby
adopts the five year Capital Improvements Plan for fiscal years 2015-2019 attached as Exhibit "A"
to this Resolution. In the event there is a surplus or deficit of funds from a capital improvement
1
project, the Village Manager shall have the authority to reallocate funds in order to implement the
Capital Improvement Plan.
Section 3. Village Manager Authorized. The Village Manager is hereby authorized
to do any and all things necessary to carry out the provisions of this Resolution.
Section 4. Effective Date. This Resolution shall be effective immediately upon
adoption.
PASSED AND ADOPTED this 23rd day of September , 2014.
ATTEST:
VILLAGE ATTORNEY
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
2
NKLIN H. CA AN, MAYOR
EXHIBIT "A"
Village of Key Biscayne
Approved Capital Improvement Plan
Fiscal Years 2015 - 2019
Village of Key Biscayne
Capital Improvement Plan - Summary
FY2015-FY2019
Encumbered
FUNDS
Restricted/Commited Reserves
Building Inspections
Capital Lease
Compensated Absences
Emergencies
Fire Code Violations
Fire Grant Revenue (UASI)
Fire Rescue Transport Fees
Labor Negotiations
Law Enforcement Seizures
Prepalds
Working Capital
Land Acquisition/Open Space Land Trust
Sub -Total Restricted Reserves
Assigned Reserves
Calusa Park
Community Center Equip Reserve
Community Center Expansion
Developer Contribution
Educational Initiatives
Landscape Master Plan
Maint Reserve- Community Center
Maint Reserve- Fire Station
Maint Reserve- Police/Adman
Master Plan Initiatives
Playing Fields
Recreation Facilities
Traffic Calming Plan
Village Goes Green
Sub -Total Assigned Reserves
Total Restricted/Assigned
$926,095
$604,672
5654,875
54,000,001
$199,368
$132,685
$975,439
590,000
5176,028
5272,330
53,110,904
$1,000,000
$12,142,397
Restricted -For Building Department expenditures only
Assigned -25% of total Employee time banks
Committed - For emegency expenses (i.e. natural disasters)
Restricted- For Fire prevention expenditures (is used to pay p/t inspector and in 2015 p/t community outreach employee)
Restricted -Urban Area Security Initiative Grant -Anti Terrorist Training & Equipment
Committed -Used to offset costs of providing Fire Rescue transportation
Committed -To cover costs resulting from labor negotiations that exceed budgeted amounts, such as back pay
Restricted -May only be used for law enforcement purposes. (Investigations, training, equipment, drug and gang awareness programs)
Nonspendable-Prepaid insurance
Assigned -To fund proposed capital improvement needs
Committed- By Council action for Land Acquistion
FY2015 FY2016 FY2017 FY2018 FY2019
Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
$547,582 $0 $0
$10,317 520,000 $20,000
5115,193 $o $0
50 50 50
$42,187 50 $0
5250,000 $0 $0
5228,354 5100,000 5100,000
$126,013 $0 $0
50 $0 50
51,694,757 $0 $0
$613,433 5309,641 $0
$335,713 575,000 575,000
5129,875 55,500 $5,500
546,211 $15,000 $15,000
$4,139,635
$0
$20,000
$0
$0
$0
$0
5100,000
50
50
50
50
575,000
$5,500
515,000
$0 $0
520,000 520,000
$0 $0
$0 $0
$0 $0
$0 $0
5100,000 5100,000
$0 $0
50 $0
$0 $0
$0 $0
$75,000 $75,000
$5,500 $5,500
515,000 515,000
516,282,032 5525,141 5215,500
5215,500 5215,500 5215,500
Capital Improvement Plan- SEE/ATTACHED LIST OF PROJECTS FOR EACH CATEGORY LISTED BELOW
Cultural
Information Technology
Maintenance
Public Safety- Fire
Public Safety- Police
Building, Zoning,Planning & Public Works
Recreation and Open Space
Sub -Total CIP Encumbrances
5131,523 $200,000 $0
5272,272 $159,900 5241,400
5376,004 $680,300 $40,300
5204,801 5104,657 $141,137
$17,205 $5,000 55,000
$2,671,539 $2,617,000 572,000
51,861,452 $674,529 $5,000
$0
$20,290
540,300
525,637
55,000
$72,000
55,000
$0 $0
$15,400 59,900
$40,300 540,300
$25,637 $25,637
55,000 55,000
$72,000 512,000
55,000 55,000
55,534,797 54,441,386 5504,837
5168,227 $163,337 $97,837
Total $21,816,829 54,966,527 5720,337
5383,727 $378,837 $313,337
Cultural
*Funding Total Project Encumbered FY2015 FY2016 FY2017 FY2018 FY2019
Description: Non -operational Source(s) Cost FUNDS Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
VILLAGE ARTWORK- ARTWORK THROUGHOUT THE VILLAGE ONGOING
CULTURAL PARK FACILITY CONSTRUCTION- MATCHING GRANT
Total Cultural
Holies: New Project
Funding Source(s):
*CIP- Capital Improvement Plan
CP $155,953 $131,523 $0 $0 $0 $0 $0
CIP $400,000 $0 $200,000 $0 $0 $0 $0
5131,523 $200,000 $0 $0 $0 $0
Project Manager: Jud Kurlancheek, Building, Zoning and Planning Director
Todd Hofferberth, Parks and Recreation Director
Information Technology
ONGOING PROJECT *Funding Total Project Encumbered FY2015 FY2016 FY2017 FY2018 FY2019
Description: Operational/Restricted Source(s) Cost FUNDS Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
ADMIN SERVER REPLACEMENT CIP $17,901 $0 $0 $0 $0 $0 $0
ADMIN/FIRE NOTEBOOKS CIP $26,400 $2,988 $0 $0 $2,500 $5,500 $0
ADMIN/FIRE WORK STATION REPLACEMENT CIP $32,939 $4,287 $3,900 $7,800 $3,900 $3,900 $3,900
BUILDING PERMIT SOFTWARE ONGOING MAINTENANCE GFRB $440,000 $0 $0 $0 $0 $0 $0
COMMUNITY CENTER- COMPUTER LAB CIP $51,522 $16,993 $6,000 $6,000 $6,000 $6,000 $6,000
NETWORK INFRASTRUCTURE CIP $33,000 $0 $0 $0 $0 $0 $0
POLICE NOTEBOOKS CIP $25,916 $8,004 $0 $9,000 $0 $0 $0
POLICE OPERATING SYSTEMS UPGRADES CIP $81,590 $0 $0 $9,000 $0 $0 $0
POLICE SERVER AND FIREWALL REPLACEMENT CIP $7,890 $0 $0 $0 $7,890 $0 $0
POLICE WORK STATION REPLACEMENT CIP $28,800 $0 $0 $9,600 $0 $0 $0
VILLAGEWIDE PHONE SYSTEM UPGRADE CIP $150,000 $150,000 $0 $0 $0 $0 $0
COUNCIL CHAMBER UPGRADE AUDIO AND VISUAL CIP $150,000 $0 $150,000 $0 $0 $0 $0
Description: Non -Operational
1. EMERGENCY MANAGEMENT- COOP DATA STORAGE
2. FINANCE/HUMAN RESOURCES/CIP SOFTWARE
Total Information Technology
Funding Source(s):
*CIP- Capital Improvement Plan
*GFRB- General Fund Reserves- Building Inspections
*Funding Total Project Encumbered FY2015 FY2016 FY2017 FY2018 FY2019
Source(s) Cost FUNDS Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
CIP $90,000 $90,000 $0 $0 $0 $0 $0
CIP $200,000 $0 $0 $200,000 $o $0 $0
51,335,958 5272,272 5159,900 5241,400 520,290 515,400 59,900
Project Managers: Michael Fleming, Information Technology Administrator
Charles R. Press, Police Chief
Eric Lang, Fire Chief
ELECTRIC
REPLACEMENT: RECYCABLE TRASH CANS 150)
Maintenance
ONGOING PROJECTS *Funding Total Project
Description: Operational/Restricted
Source(s) Cost
MAINTENANCE- COMMUNITY CENTER EXTERIOR FACADE CIP $49,500
MAINTENANCE- COMMUNITY CENTER LIFT STATION CIP $4,500
MAINTENANCE- FIRE EXTERIOR FACADE CIP $32,500
MAINTENANCE- OTHER FACILITIES CIP $167,340
MAINTENANCE- SIDEWALK REPAIRS CIP $75,000
MAINTENANCE- TRAFFIC CIRCLES CIP $160,000
MAINTENANCE- VILLAGE HALL CAMERAS AND CARD SYSTEM CIP $26,500
MAINTENANCE- VILLAGE HALL EXTERIOR FACADE CIP $43,000
REPLACEMENT- TREES CIP $140,000
REPLACEMENT- CRAN DON SPRINKLER _TIMERS FROM BATTERY TO
CIP $50,000
CIP $25,000
REPLACEMENT: DOG STATIONS (50) CIP $15,000
REPLACEMENT: CHANNEL 77 EQUIPMENT CIP 515,000
REPLACEMENT: COMMUNITY CENTER WEIGHT ROOM EQUIP CIP 5450,000
REPLACEMENT: VILLAGEWIDE ELECTRICAL PANELS CIP $45,000
Encumbered
FUNDS
$49,500
$4,500
$9,746
$121,434
$0
$104,590
$0
543,000
$43,234
$0
$0
$0
$0
$0
$0
FY2015
Funds Needed
FY2016 FY2017 FY2018 FY2019
Funds Needed Funds Needed Funds Needed Funds Needed
so $0 $0 $0 $0
$o $0 $o $o $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
515,000 $15,000 $15,000 515,000 515,000
$10,000 510,000 $10,000 $10,000 $10,000
$5,300 $5,300 55,300 $5,300 $5,300
$0 $0 $0 $0 $0
$50,000 $10,000 $10,000 $10,000 $10,000
$50,000 $0 $0 $0 $0
$25,000 $0 $0 $0 $0
515,000 $0 $0 $0 $0
515,000 $0 $0 $0 $0
$450,000 $0 $0 $0 $0
$45,000 $0 $0 $0 $0
Total Maintenance 51,298,340 5376,004 5680,300 540,300 540,300 540,300 540,300
Italics: New Project
Funding Source(s):
'CIP- Capital Improvement Plan
Project Manager: Paul Abbott, Building Manager
Jud Kurlancheek, Building, Zoning and Planning Director
Public Safety- Fire
ONGOING PROJECTS
Description: Operational/Restricted
*Funding Total Project Encumbered FY2015 FY2016 FY2017 FY2018 FY2019
Source(s) Cost FUNDS Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
EMERGENCY COMMUNICATION SYSTEM (RDA) CIP $100,000 $0 $100,000 $0 $0 $0 $0
FIRE BUILDING FIXTURES AND EQUIPMENT- LIGHTS, DOORS, ETC. CIP $23,285 $4,657 $4,657 $4,657 $4,657 $4,657 $4,657
FIRE HOSE CIP $28,592 $14,296 $0 $3,574 $3,574 $3,574 $3,574
FIRE RESCUE EQUIPMENT- ROPE KITS, DEFIBILLATATORS, ETC. CIP $93,630 $93,630 $0 $0 $0 $0 $0
TURNOUT GEAR -PANTS, JACKETS, BOOTS, HELMETS CIP $121,842 $52,218 $0 $17,406 $17,406 $17,406 $17,406
Description: Non -Operational
*Funding Total Project Encumbered FY2015 FY2016 FY2017 FY2018 FY2019
Source(s) Cost FUNDS Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
1. AEDs
2. STATION ALERTING SYSTEM
CIP $40,000 $40,000 $0 $0 $0 $0 $0
CIP $115,500 $0 $0 $115,500 $0 $0 $0
Total Public Safety -Fire $522,849 $204,801 $104,657 $141,137 $25,637 $25,637 $25,637
Italics: New Project
Funding Source(s):
*CIP- Capital Improvement Plan
*CL- Capital Lease
Project Manager: Eric Lang, Fire Chief
Building, Zoning, Planning and Public Works
ONGOING PROJECTS `Funding Total Project
Description: Operational/Restricted Source(s) Cost
BANNERS- HOLIDAYS, LIGHTHOUSE, SNOW, ART SHOW, STARS AND STRIPS CIP $24,000
BEACH RENOURISHMENT- ANNUAL MONITORING (FY13-FY15) CIP $99,000
BEACH RENOURISHMENT- RENOURISHMENT FEMA/CIP $3,100,000
DUNE RESTORATION CIP $90,000
MAINTENANCE VEHICLE- BEACH MONITORING CIP $12,000
NEW PUBLIC WORKS YARD CIP $250,000
SEAGRASS RESTORATION- ANNUAL MONTORING (FY12-FY15) CIP $121,201
SEAGRASS RESTORATION- BISCAYNE NATIONAL PARK CO,GFR $500,000
SMALL/MID-SIZE LANDSCAPING PROJECTS CIP $500,000
STREET SIGNS- REPLACE VILLAGEWIDE RI,CIP $240,000
WHITEFLY PEST CONTROL CIP $63,000
Description: Non -Operational
*Funding Total Project
Source(s) Cost
1. VILLAGEWIDE CROSSWALK SAFETY IMPROVEMENTS CIP $50,000
2. CRANDON BLVD LED FLASHER AT E. HEATHER DR CIP $45,000
3. RESURFACING EAST OF CRANDON EXCEPT HOLIDAY COLONY CIP $390,000
4. UPLIGHTING LED REPLACEMENT PROGRAM CIP $45,000
5. STREET LIGHTING PHASE III- HARBOR DR FROM SUNSET CR TO W MASHTA CIP $105,000
6. STREET LIGHTING PHASE IV- MASHTA DR FROM HARBOR DR CR TO CRANDON CIP $150,000
7. OCEAN LANE DRIVE STREETSC4PE MASTER PLAN CIP $65,000
8, OCEAN DRIVE AND E.HAEATHER ADDITIONAL GOLF CART PARKING CIP $41,000
Total Public Works 56,133,201
italics: New Project
Funding Source(s):
*CIP- Capital Improvement Plan
*CO- Capital Outlay
*GFR- General Fund Reserves
*RI- Roadway Improvement
Project Manager: Jud Kurlancheek, Building, Zoning and Planning Director
Encumbered
FUNDS
$24,000
$0
$1,062,119
$50,000
$4,000
$69,525
$58,734
$450,358
5198,288
$85,245
$62,745
Encumbered
FUNDS
$10,000
$45,000
$292,920
$28,605
$80,000
$150,000
$0
50
52,671,539
FY2015 FY2016 FY2017 FY2018 FY2019
Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
$0 $0 $0 $0 $0
$33,000 $0 $0 $0 $0
$2,000,000 $0 $0 $0 $0
$10,000 $10,000 $10,000 $10,000 $0
52,000 $2,000 $2,000 52,000 $2,000
$180,000 $0 $0 $0 $0
$36,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$80,000 $50,000 $50,000 $50,000 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
FY2015 FY2016 FY2017 FY2018 FY2019
Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
$10,000 $10,000 510,000 510,000 $10,000
$0 $0 $0 $0 $0
$90,000 $0 $0 $0 $0
$45,000 $0 $0 $0 $0
$25,000 $0 $0 $0 $0
$0 $0 $0 $0 $0
$65,000 $0 $0 $0 $0
$41,000
52,617,000 $72,000 572,000 572.000 512,000
Public Safety- Police
ONGOING PROJECTS *Funding Total Project Encumbered FY2015 FY2016 FY2017 FY2018 FY2019
Description: Operational/Restricted Sources) Cost FUNDS Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
POLICE FLOOR FIXTURES AND EQUIPMENT- DOORS, LIGHTS, ETC. CIP $35,000 $17,205 $5,000 $5,000 $5,000 $5,000 $5,000
Total Public Safety- Police $35,000 $17,205 $5,000 $5,000 $5,000 $5,000 $5,000
Italics: New Project
Funding Source(s):
*CIP- Capital Improvement Plan
*CL- Capital Lease
Project Manager: Charles R. Press, Police Chief
Recreation and Open Space
ONGOING PROJECTS *Funding Total Project
Description: Operational/Restricted
Source(s) Cost
530 CRANDON BLVD SAMPLING CIP $15,000
COMMUNITY CENTER EXPANSION- CONSTRUCTION DEV $1,500,000
COMMUNITY CENTER GENERATOR CIP $75,000
VILLAGE GREEN IMPROVEMENTS CIP $188,364
VILLAGE RECREATION BUS CIP $82,644
Description: Non -Operational
*Funding Total Project
Source(s) Cost
1. 530 CRANDON BLVD DESIGNATED USE CIP $100,000
2. 530 CRANDON PARK CONSTRUCTION CIP $1,000,000
3. CALUSA PARK DESIGN -FROM HARBOR DRIVE EASEMENT TO PARK CIP $28,000
4. CALUSA PARK PATHWAY DESIGN -TRAIL FROM EASEMENT TO PARKING LOT CIP $33,000
Encumbered
FUNDS
$11,708
$1,500,000
$75,000
$64,100
$82,644
Encumbered
FUNDS
$100,000
$0
$28,000
$0
Total Recreation and Open Space 52,961,008 51,861,452
italics: New Project
Funding Source(s):
*CIP- Capital Improvement Plan
*DEV- Developer Contribution- Consultatio Resolution provides for Land Acquistion and/or Community Center Expansion
Project Manager: Todd Hofferberth, Parks and Recreation Director
FY2015 FY2016 FY2017 FY2018 FY2019
Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$5,000 $5,000 $5,000 $5,000 $5,000
$0 $0 $0 $0 $0
FY2015 FY2016 FY2017 FY2018 FY2019
Funds Needed Funds Needed Funds Needed Funds Needed Funds Needed
$0 $0 $0 $0 $0
$669,529 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
5674,529 $5,000 $5,000 55,000 $5,000