HomeMy Public PortalAbout2017-06-13 Transfer - Police VehicleMichael J. Driscoll
Town Manager
TOWN OF
WATERTOWN
Office of the Town Manager
Administration Building
149 Main Street
Watertown, MA 02472
Phone:617-972-6465
vnvw.watertown-ma.gov
townmgrCawatertown-ma ov
To: Honorable Town CouncilFrom: Michael J. Driscoll, Town Manager �~
Date: June 8, 2017
RE: Agenda Item — Transfer of Funds Request
As you recall, as stated in the Fiscal Year 2018 Budget Message, "The additional funding request
for the Vehicle Replacement Account has not been included. It is my intention to address the
funding request prior to the end of Fiscal Year 2017 utilizing available Police Department
monies with the approval of the Honorable Town Council."
Therefore, pursuant to that statement and the attached correspondence from Police Chief Michael
P. Lawn, I respectfully request the attached transfer be placed on the June 13, 2017 Town
Council Agenda.
Thank you for your consideration in this matter.
cc: Michael P. Lawn, Police Chief
Thomas J. Tracy, Town Auditor/Assistant Town Manager for Finance
Nancy J. Heffernan, Treasurer/Collector
Raeleen Bandini, Purchasing Agent
Steven Magoon, Director, Community Development & Planning/Assistant Town Manager
TRANSFER AMOUNT $26,500
FROM: FY 2017 POLICE SHIFT DIFFERENTIAL $ 1,000
0121051-510141
FY 2017 POLICE HOLIDAY PAY $ 2,500
0121051-510142
FY 2017 POLICE CAREER INCENTIVE $ 2,000
0121051-510191
FY 2017 POLICE OFFICE EQUIPMENT MAINTENANCE $ 6,000
0121052-520240
FY 2017 POLICE VEHICLE MAINTENANCE $ 9,000
0121052-520245
FY 2017 POLICE COMMUNICATIONS/TELEPHONE $ 2,000
0121052-530341
FY 2017 POLICE BUILDING SUPPLIES $ 4,000
0121052-530430
TO: FY 2017 POLICE VEHICLE REPLACEMENT $ 26,500
0121058-580869
I hereby certify to the availability, authority of funding source, mathematical accuracy
and appropriate fiscal year.
�i
DATE
POLICE DMCHAEs
P. LAWN
CHIEF . POLICE
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MEMORANDUM
TO: MICHAEL J. DRISCOLL, TOWN MANAGER
PROM: MICHAEL P. LAWN, CHIEF OF POLICE ot) ,
DATE: JUNE 7, 2017
SUBJECT: ACCOUNT TRANSFER - FY17
dTigpS
The police department has identified monies in order to purchase a vehicle for departmental use.
At this time, I am requesting a transfer of funding from the following appropriations budget
accounts to the Fiscal 2017 Vehicle Replacement Account - 0121058-580869. The individual
amounts requested from each account are listed as follows:
One Vehicle:
0121052-520245
Vehicle Maintenance
$
9,000.00
0121052-520240
Office Equipment Maintenance
$
6,000.00
0121062-530430
Building Supplies .
$
4,000.00
0121052-530341
Communication/Telephone
$
2,000.00
0121051-510191
Career Incentive
$
2,000.00
0121051-510142
Holiday Pay
$
2,500.00
0121051-510141
Shift Differential
$
1,000.00
Total amount of transfers requested: $26,500.00
I am requesting your assistance in placing this transfer request before the Honorable Town
Council for its review and action.
Please contact me with any questions and I thank you for your attention to this matter.
MPL;jp
REQUEST FOR ADDITIONAL FUNDING
FISCAL YEAR 2018
1. DEPARTMENT
2. SHORT DESCRIPTION/TITLE
3. FUNDING AMOUNT REQUESTED
POLICE DEPARTMENT
Replacement Vehicle
Unmarked Police Cruiser
$26,500
ACCT CODE
I DESCRIPTION/POSITION
COST/SALARY
012058/580869
One replacement pre -owned unmarked cruiser- to update fleet.
$26,500
.;:_.
t,.•. TOTAI.;REQUEST�, _
$26,500
4. Justificatlon/Impact
The department is continuing to identified unmarked_ cruisers which need replacement.
These cruisers are older model year vehicles and more prone to repair and safety issues.
With an end of the year budgetary surplus in various accounts, FYI funding was used to
purchase two replacement motorcycles. This was also an FYI additional funding request,
however, the department considered this a greater immediate need in using these limited
surplus funds.
The department recognizes that some sort of replacement schedule should be put in place for
our unmarked vehicles as recommended by the Matrix study. In this study, it was identified as
a weakness in funding for the police department. We feel if allowed to replace one unmarked
vehicle each year for the next several years we would safely meet this replacement schedule
requirement. The schedule could then be modified to every second or third budgetary year, If
i financially required,