The URL can be used to link to this page

Home My Public Portal AboutOrdinance 1772 VILLAGE OF PLAINFIELD ORDINANCE NO. 1772 ENACTING A BUDGET SYSTEM FOR THE VILLAGE OF PLAINFIELD ADOPTED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD THIS 19 DAY OF JANUARY, 1998 PUBLISHED IN PAMPHLET FORM BY THE AUTHORITY OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS THIS 27ND DAY OF JANUARY, I998. ORDINANCE NO. ].772 AN ORDINANCE ENACTING A BUDGET SYSTEM FOR THE VILLAGE OF PLAINFIELD WHEREAS, 65 Illinois Compiled Statutes 5/8-2-9.1 through 5/8-2-9.10 provides that a Municipality by a vote of two-thirds (2/3) of the corporate authorities then holding office may provide for a budget officer having the responsibility to complete an annual budget in lieu of an annual appropriation ordinance; and WHEREAS, it has been determined that it is in the best interest of the Village of Plainfield that a budget system be enacted in the place of the present appropriation ordinance system; and WHEREAS, three (3) copies of Sections 5/8-2-9.1 through 5/8-2-9.10 of Chapter 65 of the Illinois Compiled Statutes have been on file with the office of the Village Clerk for at least thirty (30) days prior to the adoption of this ordinance; and NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS AS FOLLOWS: The Village of Plainfield hereby adopts and makes a part hereof 65 Illinois Compiled Statutes 5/8-2-9.1 through 5/8-2-9.10. II. That a true and accurate copy of 65 Illinois Compiled Statutes 5/8-29.1 through 5/8-2-9.10 is hereby attached hereto and made a part hereof. This Ordinance shall be in full force and effect from and after its passage, approval, and publication as required by law. This Ordinance shall be numbered as Ordinance Na. 1772 PASSED THIS 19 DAY OF,7anuar~, 1998. AYES: Darnell, Dement, O'Connell, Rathbun, Smoli.ch, Stalzer. NAYS: ~ ABSENT: Richard A. Rock APPROVED THIS 19 DAY OF Januar~r 1998. -. G VILLAGE PRESID NT ATTEST: VILLAGE C RK A• s~ zLCS ~~s-2--~ authorities, the payment of µ'hich is ordered by a court of competent jurisdiction. . At ]east 10 days before the adoption of the annual appro- priation ordinance, the corporate authorities of municipo over 2,000 in population shall make the proposed app p lion ordinance or a formally Prepared appropriation or bud- get document upon which the annual appropriation ordinance will be based conveniently available to public inspection. In addition, the corporate authorities sh ro n~ationt ordinance. public hearing on that proposed app P Notice of this hearing shall be given publication in one or more newspapers published in the municipality or, if there L none published in the municipahty, m a newspaper published in the county and having general circulation in the municipal- itti° at least 10 days before the time of the public hearing. The notice shall state the dine and Place of the hearing and the place cshere copies of the proposed appropriation ordi- nance or formally Prepared appropriation or budget docu- ment vZll be accessible for e~;amination. 'The annual appro- priation ordinance may be adopted at the s timemafter that a-hick the public heating is held or at any public hearing. and before final action is taken on After the public hearing ,.ate authorities may the appropriation ordinance, the corpo. reuse, alter, increase, or decrease the items contained in the ordinance. No+withstanding any above provision of this Section, any municipality in R'hich Article 5 becomes effective after the annual appropriation ordinance has. been passed for the cun.ent fiscal year may amend the appropriation ordinance in any manner necessary to make Article 5 fully operative in that muniapality for that fiscal Year- No amendment shall be construed; however, to affect. any tax levy made on the basis of the original appropriation ordinance. '1"nis Section does not apply to municipahties operating under speraal chatters. Laces 1961, p. 5"r6, § 8--2-9, eff. ,Tiny 1, 1961. ?mended by Lays 1965, p. 2505, § 1, eff. Aug. 4, 1965; 672, §9~eff• 2972, § 1, eff': Aug. 13, 1965; Laws 1967, p. -. Aug. 7, 1967; PA 80-~07, § p ~.~74, § l,reff. an•11, 14$9, § 26, eff. Dec. 1, 1980; 13 1988; PA 86-1470, 1984; P.A 85-•1178, § 1, eff. Aug. § 2, eff. DeG 12, 1990; PA 87-365, § 1, eff. Jan. 1, 1992. ); ormerl~c• Tll.Rev.Stat.1991, cit. 2.4, Y 8-r-9• 1 ~U 1LCn a'1-]Dl et seq. 5;~2_g.1. $udbet o~Cer munici ali with a § t~2-9.1. Budget officer. Every P population of less than 500,DD0 (except special charter munic- ipalities having a population in excess of 50,000) that has adopted this Section ~~g.1 and Sections 8-2-9.2 through 8- 2-9.10 by atwo-thirds majority vote of those members of the corporate authorities. then holding office shall have a budget ofricer a-ho shall be designated by the mayor or presiden a.ith the approval of the corporate authorities. In mumetpaT ides operating under the commission form of governmen the commissioner of accounts and finances shall designa the budget officer, with the approval of the council or boar of ti-ustees, as the case may be. In municipalities vith managerial form of government, the municipal manager sh- designate the budget officer. The budget officer shall ta~ an oath and post a bond as provided in Section 3.1-1D- The budget officex may hold another municipal office, eith elected or appointed, and may receive compensation for bo offices. Article 10 of this Code shall not apply to an indivtd al serving as the budget officer. The budget officer shall MtiNICIPALITIES 108 109 serve at the pleasure of the mayor or municipal manager, as the case may be.. Laws 1961, p. 576, § 8-2-9.1, added pAa76-1117, § l~eff. § 1, eff. Sept. 1, 1967. Amended by Aug. 2$, 1869, PA $7-1119, § 3, eff: May 13, 1993. Formerly Ill.Rev.Stat.1991, ch. 24; ~ 8-~9.1- For purports of p-'4. 57-7119, see Hi_storiwl and Statutory Notes following 65 TLCS 5l3.I-~-S• 5/~2_g,2, powers and duties of budget officer § ~~_g,2 powers and duties of .budget officer.. •T'he municipal budget officer appointed in any municipality pursu~ ? ant to Section 8-2-9.1 shall have the following powers and duties: (a) Permit and encourage and establish the use of efficient plaz,ning, budgeting, auditing, reporting, accounting, and oth- er fiscal management procedures in all mtuuetpal departr ments, commissions, and boards. (b) Compile an annual budget in accordance with Section ' 8-2-9.3. (c) Examine all books and records of all municipal depart- ments, commissions, and boards which relate to monies received by the municipality, municipal departments, Com- missions, and boards, and paid out by the municipality, ~ municipal depart'ttents, commissions, and boards, debts and accounts recei<~b1e, amounts ovt°ed by or to the municipality, ; municipal departments, commissions, and boards. t (d) Qbtain such additional information from the municipal- ity, municipal deparixnents, commissions, and boards as may . be useful to the budget officer far purposes of compiling a municipal budget, such information to be furnished by the municipality, municipal departments, commissions, and boards in the form, requixed by the budget. officer.. Any department, commission or board which .refuses to .make such information as is requested of it availabl nditu ee sunder officer shall not be permitted to make e~ til such munic- any subsequent budget for the municipality ipal department, commission, or board. shall comply in full with the request of the budget officer.-; (e) Establish and maintain such procedures as shy ~ ~ that no e>,~enditures are made by the municipality, P departments, commissions, or board except as authorized by the budget. Laws 1961, p. 576, § 8-~.r9?, added by Laws 1967, p. 3444, § 1, eff. Sept. 1, 196"r. Amended by PA 76-1117, § 1, eff• Aug. 28, 1969. Formerly I11.Rev.Stat-1991, ch. 24, T X192. 5/~2-9.3. Compilation and contents of budget § 8-2-9.3. Compilation and contents of budget. The mu- nicipal budget officer shall compile a budget, such budget to contain estimates of revenues available to the municipality t, for the fiscal year for which the budget is drafted, together with recommended e_~-penditures for the municipality and al] t, of the municipality's departments, cotrutussions, and boards. },~ Revenue estimates and expenditure recommendations shall d be presented in a manner which is in conformity with goad a fiscal management practices. Substantial conformity to a ,i]1 chart of accounts, noa' or in the futux'e, recommendedoby the e National Committee on Gorernrnental Accounting, ( ) „5. Auditor of Public Accounts of the State of Ilhnots, oTathes er Division of Local Governmental Affaixs and Property th of the Department of Revenue of th o~ such canf'oonnity. u- successor agencies shall be deemed p 'I he budget shall contain actual or estartated revenues and #. ` . °-. rig - 1(19 ~+4, 'ff- tes he ;~- ~d rat h- -[- ~n ~- es n- ~-, ad ~', av ~e id i n• •` ~e '. }t d1 I •e ,~. ~ ~ A ?' MUNICIPALITIES ~,~ditures for the two years immediately preceding the ~~ year for which the budget is prepared. So far as is ~"ble, the fiscal data for such two preceding fiscal years ~ be itemized in a manner which is in conformity R-ith the chart of accounts approved above. Each budget shall show •~ specif c fund from which each anticipated expenditure shy be made. ~~, Ig61, p. 676, § 8-~9.3, added by Laws 1967, p. 3494, § I, ~. Sept 1, 1967. Amended by PA 76-1117, § 1, eff. Aug. ~, 1969. formerly Ill.Rev.5tat1991, ch. 2A, S E-2-9.3. ~~.2-9.4. Passage of annual budget-Effect .. §¢19.4. Passage of annual budget~Eff'ect Passage of the annual budget by the corporate authorities shall be in lieu of passage of the appropriation ordinance as required by Section 8--2-9 of this Act. The annual budget need not be published except in a manner pro~~ided for in Section 3-2-9 a. q"ne annual budget shall be adopted by the corporate authori- ties before the beginning of the fiscal year to which it applies. haws 1961, p. 676, § 8-2-9.4, added by Laws 1967, p. 3494, § 1, eff. Sept 1, 1967. Amended by PA 7fi-1117, § 1, eff. Aug. ~, 1969. Formerly Ill.Rec.Stat1991, ch.:4, S 8-2-9.4. ~/~?--9.5. Capital improvement, repair or _ replacement fund _:. § ~2-9.5. In the preparation by the municipal budget officer of the annual budget, an amount not to exceed 3~"0 of the eoualized assessed value of property subject to taxation bj• the municipality ma}- be accumulated in a separate :Fund for the purpose or purposes of specific capital impropements, repairs, and/or replacements of specific topes of municipal ecjuipment or other tangible property, both real and person- al, to. be designated as the "Capital Improvement, Repair or P.eplacement Fund". E~.penditures from the Capi;,al Im- provement, Repair or Replacement Fund shall be budgeted in the fiscal year in which the capital improvement, repair or replacement will occur. Upon the completion or abandon- ment of ,any object for which the Capital Improvement, F.epair or Replacement Fund, or should any surplus monies remain after tie completion or abandonment of any object for a-hich the Capital Improvement, Repair or Replacement Fund was inaugurated, then such funds no longer necessary for ,capital improvement, repair or replacement shall be transferred into the general corporate fund of the municipali- ty on the first day of the fiscal year following such abandon- ment, completion, or discovery of surplus funds. , Laws 1961, p.. 6 76, § 8r~9.6, added by Laws 1967, p. 3594, § 1, effi Sept 1, 1967. Amended by PA 7fr-1117, § 1, e$. Aug. 28, 1969; PA 84-147, § 1, eff. dart 1,1986. Formerly Ill.Rev.Stat1991, ch. 24, t 8-29.5. r 11 ~ 6/~.or-9.6. Revision of annual budget § 8-.2x9.6. Revision of annual budget The' corporate l : authorities may delegate authority to heads of municipal a ~ departments, boards, or commissions to delete, add ta, ~ change or create subclasses within object classes budgeted previously to the department, board, or commission, subject - to such limitation or requirement for prior approval by the budget officer or ea:ecutive officer of the municipality as the s council, upon atwo-thirds vote of the corporate authorities ` ~ then holding office, may establish. By a vote of two-thirds of s the members of the corporate authorities then holding office, l ~ the annual budget far the municipality may be' ret•ised by 65 ILCS 5/5---2--9.11 deleting; adding to, changing or creating sub-classes Within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds .are not' available to effectuate the purpose of the revision., . Laws 1961, p. 57fi, § 8-~9.6, added by Laws 1967, p. 3494, § 1, eff. Sept 1, 1967. Amended by PA 76-1117, § 1, eff. Aug. 28, 1969. - Formerly Ill.Rev.Stat1991, ch. 24, 118-2-9.6. 5/S-~9.7. Fends for contingency purposes § 8-2-9.7. Funds for contingency purposes The annual budget may contain money set aside for contingency pur- poses not tp exceed ten percent of the total budget, less the amount set aside for contingency purposes, which monies may be expended for contingencies upon a majority vote of the corporate authorities then holding office. Laws 1961, p. 576, § 8--2--9.7, added by Laws 1967, p. 3494, § 1, eff. Sept 1, 1967. Amended by PA 76-1117, § 1, eff. Aug. 28, 1969. Formerly Ill.Rev.Stat.1991, ch. ~, S 8-~9.7. 5/5-2-9.5. § 5-2-9.5. Repealed by P 4. 76-1117, § 2, eff. Aug. 2S, 1969 3/5-2-9.9. Public inspection, notice and hearing on budget § 8-2-9.9. Public inspection, notice and hearing on bud- get. T7,e corporate authorities shall make the tzntaave annual budget conveniently available to public inspection for at least ten da}•s prior to the passage of the annual budget, by publication in the journal of the proceedings of the corporate authorities or in such other form as the corporate authorities may prescribe. IvTot less than one week after the publication of the tentative annual budget, and prior to final action on the budget, the corpo; ate authorities shall hold at least one public hearing on the tentative annual budget, after which hearing or hearings the tentative budget may be further, revised and passed without any further inspection, notice or hearing. Notice of this hearing shall be given by publication in a newspaper having a general circulation in the municipality at least one week prior to the time of the hearing. - Laws 1961, p. 676, § i~-2-9.9, added by Laus 1967, p. 3494, § 1, eff. Sept 1, 1967. Amended by PA 76-1117, § 1, eff. Aug. 28, 1969. Formerly Ill.Rev.Stat1991, ch. 24, T 8-2x9.9. 5/5--2-9.10. _9.bandonment § S-X9.10. Any municipalit}* that has pre~dously adopted the provisions of these Sections 8-2^9.1 through Z}-r9.9 may abandon the pro«sions hereof by a ~ majority vote of the corporate authorities then holding office. Laa•s 1961, p. 57fi, § 8--2-9.10, added by. Laws 1967, p. 3494, § 1, eff. Sept 1, 1967. Amended by P. A- 76-1117, § 1, eff. Aug. 28, 1969. Formerly I1l.Rev.Stat.1991, ch. 24, T 8-.'.9.10. x%5-2-9.11. Retention of percentage of contract price until final completion and acceptance of Rork--'I~tst agreements § 5--2-9.1~. R'henever any municipality has entered into a contract for the repair, remodeling, renovation or construct