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Home My Public Portal About04-15-2021 THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 15,2021 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 15, 2020, in the Hutton Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. CALL TO ORDER President Robinson called the meeting to order and the following business was conducted: ROLL CALL Board members present were: Vicki Robinson, Emily Palmer and Matt Evans. Also in attendance were Kim Vessels, Assistant City Attorney; Monica Burns, Deputy City Clerk; Suzanne Bias, Mayor's Administrative Assistant; Kelsey Mayes, Chief of EMS; Beth Fields, Director of Infrastructure and Development;Valerie Shaffer,Director of Wayne County Economic Development via Zoom; Fire Chief Jerry Purcell; and, Media via Zoom. APPROVAL OF MINUTES Ms.Palmer moved to approve the minutes of April 8, 2021, supported by Mr. Evans. Upon a vote viva voce,the motion carried. CLAIMS FOR PAYMENT Mr. Evans moved to approve the Claims for Payment for April 16, 2021 in the amount of Three Hundred Twenty Four Thousand Eight Hundred Four Dollars and sixty eight cents ($324,804.68), supported by Ms. Palmer. Upon a vote viva voce, the motion carried. PAYROLL CLAIMS FOR PAYMENT-None PAYROLL CLAIMS FOR PAYMENT FOR PENSION-None REQUESTS -None BID OPENINGS • BID OPENING—AGGREGATE & BITUMINOUS MATERIALS—2021 Those bids are as follows: Board of Works Minutes April 15,2021 US Aggregates #11 Gravel-FOB Plant- $12.00 #53 Gravel-FOB Plant-No Bid #73 Gravel-FOB Plant - $10.00 #8 Washed Gravel-FOB Plant- $14.00 #9 Washed Gravel-FOB Plant-No Bid #53 Washed Gravel-FOB Plant-No Bid $73 Washed Gravel-FOB Plant- $10.00 Pea Fill Gravel # 12-FOB Plant- $8.00 Deliveries to Street Department- $4.00 per ton Deliveries to Landfill - $2.25 per ton #23 Sand-FOB Plant- $8.00 #24 Sand-FOB Plant- $8.00 B Borrow-FOB Plant- $7.75 Masonry Sand-FOB Plant-$23.00 Deliveries to Street Department- $4.00 per ton Deliveries to Landfill - $2.25 per ton Irving Materials, Inc. (IMI) #11 Gravel-FOB Plant- $8.40 #53 Gravel-FOB Plant-$10.30 #73 Gravel-FOB Plant- $10.30 #8 Washed Gravel-FOB Plant- $11.60 #9 Washed Gravel-FOB Plant-$11.60 #53 Washed Gravel-FOB Plant-No Bid $73 Washed Gravel-FOB Plant-No Bid Pea Fill Gravel# 12-FOB Plant- $9.40 Deliveries to Street Department- $4.55 per ton Deliveries to Landfill - $5.95 per ton #23 Sand-FOB Plant- $8.40 #24 Sand-FOB Plant- $8.40 B Borrow-FOB Plant- $7.35 Masonry Sand-FOB Plant-No Bid Deliveries to Street Department- $4.55 per ton Deliveries to Landfill - $5.95 per ton Ernst Concrete Class A Concrete-Delivered - $116.00 per cubic yard Class B Concrete-Delivered - $110.00 per cubic yard Concrete delivered of less than 4 cubic yards add a$100.00 delivery charge Class A Concrete with fiber reinforcement- $123.00 per cubic yard Class B Concrete with fiber reinforcement- $117.00 per cubic yard Concrete delivered of less than 4 cubic yards add a$10.00 delivery charge Board of Works Minutes April 15,2021 Type 1 Flowable Fill—Delivered- $85.00 per cubic yard Flowable Fill delivered less that 4 cubic yards and $100.00 delivery charge Milestone Coated Aggregate BCA—Fixed Pricing—FOB Plant - $945.00 per ton—Flexible Pricing -No Bid #5 (25mm) Base Hot Asphalt — Fixed Pricing — FOB Plant - $61.75 per ton — Flexible Pricing - $59.75 per ton #11 (9.5mm) Surface Asphalt—Fixed Pricing—FOB Plant-$66.50 per ton—Fixed Pricing - $64.50 per ton Barrett Paving #1 Stone—FOB Plant- $12.00 #2 Stone—FOB Plant- $12.00 #8 Stone—FOB Plant- $14.00 #9 Stone—FOB Plant- $14.00 #11 Stone—FOB Plant- $14.00 #12 Stone—FOB Plant- $14.00 #53 Stone—FOB Plant- $12.00 #73 Stone—FOB Plant- $13.00 Limestone Screening—FOB Plant$11.50 Revetment Rip Rap—FOB Plant—$20.00 Flat Stone—FOB Plant—No Bid Deliveries to the Street Department- $4.00 a ton Deliveries to the Landfill - $3.75 a ton #11 Gravel—FOB Plant- $11.50 #53 Gravel—FOB Plant- $10.00 #73 Gravel—FOB Plant—No Bid #8 Washed Gravel—FOB Plant- $11.00 #9 Washed Gravel—FOB Plant—No Bid #53 Washed Gravel—FOB Plant—No Bid #73 Washed Gravel—FOB Plant—No Bid Pea Fill Gravel#12—FOB Plant—No Bid All deliveries to Street Department$4.00 per ton All deliveries to Landfill $4.75 per ton BID AWARDS -None CONTRACTS • CONTRACT NO. 18-2021 —LAWN PLUS, LLC They will provide services in connection with certain lawn maintenance services, including,but not limited to,weed control, fertilization,and as-needed grub control for the Board of Works Minutes April 15,2021 lawn and grounds located at the Municipal Building. The contract is good until December 31, 2021 and will not exceed $1,940.00 Ms. Palmer moved to approve, supported by Mr. Evans.Upon a vote viva voce,the motion carried. • CONTRACT NO. 46-2021 —STRYKER SALES CORPORATION They will provide four(4)LUCAS Chest Compression Systems,associated power supplies and accessories for the Fire Department. Not to exceed$58,797.32 Mr. Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion carried. • CONTRACT NO. 51-2021 —CARROLL ELECTRIC, INC. The City retains this contractor to perform as-needed general maintenance and electrical repairs for the Municipal Building for the 2021 and 2022 calendar year. Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. CHANGE ORDERS -None ADDENDUMS • ADDENDUM NO. 1 TO CONTRACT NO. 178-2020 — ECONOMIC DEVELOPMENT CORPORATION OF WAYNE COUNTY AND HUTCHING'S FARMS,LLC The contract is a sublease agreement for tillable acreage in the Midwest Industrial Park. This addendum increases the number of tillable acres covered by the sublease agreement. Mr. Evans moved to approve, supported by Ms. Palmer.Upon a vote viva voce,the motion carried. Mr. Evans moved to allow Vicki Robinson as Board President to sign the contract, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. • ADDENDUM NO. 1 TO CONTRACT NO. 10-2021 —RYAN'S FLOORING SALES AND SERVICE,INC This addendum is to provide and install additional flooring required in four offices in the Police Department. Not to exceed $1,942.46 Board of Works Minutes April 15,2021 Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the motion carried. RESOLUTIONS-None PETITIONS-None MISCELLANEOUS • CONFLICT OF INTEREST DISCLOSURE STATEMENT Justin Bowers is a member of the Richmond Fire Department and owns Lutra Adventures, LLC. This company sells diving equipment and could profit from any sales to the Fire. Department. Mr. Evans moved to accept, supported by Ms. Palmer. Upon a vote viva voce, the motion carried. ADJOURNMENT After a motion was duly made, the meeting was adjourned. Vicki Robinson, President ATTEST: 71 -74?- ' Monica Burns, Deputy City Clerk A recording of this meeting is on file in the Office of the City Clerk.