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Home My Public Portal About05-10-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MAY 10, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, May 10, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels; Sergeant Curt Leverton; Director of Public Works and Engineering Greg Stiens; Bill Thistlethwaite, Parks and Recreation Superintendent; Bill Mears, Milestone and Ginger Martin, Relay for Life. The following business was conducted: CALL TO ORDER Ms Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Ms. Lawson moved to approve the minutes for the April 26, 2012 meeting, with a second by Mr. Foster. The motion was unanimously passed. CLAIMS FOR PAYMENT Claims for payment for May 11, 2012 in the amount of $165,384.05 included: • $55,719.62 — Trademark Construction — Neighborhood Stabilization Project • $13,241.81 - Lorenz, Williams, Clinton Architectural Engineering Services for Rose View Transit Building • $64,359.00 - Smarelli Construction —bus shelter and bench installation Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. REQUESTS A. TEMPORARY STOP SIGNS — Relay for Life — Four engagements will take place at the Fairgrounds during the period May 18 -20. This request is for temporary stop signs at the entrance of the Kuhlman Center. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. Board of Works Minutes May 10, 2012 Page 2 of 3 B. BIKE RACKS - Permission to install bike racks throughout the Depot District — This item was held for further review. C. STREET CLOSURE — 1st Annual Italian Festival — May 19 — 6 am — 11 pm Sgt. Leverton recommended approval of the closures as presented by Steve Terzini. This is the same plan used during the annual Oktoberfest. Mr. Foster moved to approve the closures as recommended, seconded by Ms. Lawson. The motion was unanimously passed. D. RESIDENTIAL HANDICAPPED PARKING SIGN — 439 South 15th Street (Elishia Clark) Ms. Lawson moved to approve this request as recommended by Sgt. Leverton, seconded by Mr. Foster. The motion was unanimously passed. E. INSTALLATION OF A PROJECTING SIGN — 431 West Main (SignGrafx) Authorization for a sign to project over City right -of -way is necessary for the property owner to apply for a sign permit. The proposed sign shall have a minimum of an eight foot (8') clearance from the sidewalk and be no more than Twenty (20) square feet in size. Ms. Lawson moved to approve this request, seconded by Mr. Foster. The motion was unanimously passed. BID OPENINGS A. Bids were received for aggregate and bituminous materials from: Milestone Irving Materials, Inc. Ernst Concrete Barrett Paving US Aggregates All bids were taken under advisement for due diligence. BID AWARDS A. ENVIRONMENTAL REMEDIATION — Gas Company Building Site Mr. Foster moved to award this bid for environmental remediation at the former Gas Company building site to AMEC in the amount of One Hundred Sixty Thousand Thirty One Dollars and ninety -nine cents ($160,031.99) as recommended by the City's consultant, AECOM. Ms. Lawson seconded. The motion was unanimously passed. CONTRACTS A. EXCESS LIQUOR LIABILITY INSURANCE POLICIES FOR HIGHLAND LAKE GOLF COURSE Board of Works Minutes May 10, 2012 Page 3 of 3 This Contract is a renewal of Highland Lake's Excess Liquor Liability insurance policies. The term of these policies is May 21, 2012 through May 21, 2013. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. B. CONTRACT NO. 64 -2012 - ROSEVIEW TRANSIT Ms. Lawson moved to approve the contract for cameras for the new transit building with AC Radio Supply, Inc. in the amount of Five Thousand Three Hundred Forty Eight Dollars and zero cents ($5,348.00), seconded by Mr. Foster. The motion was unanimously passed. MISCELLANEOUS A. The final meeting regarding the Firefighter's grievance has been rescheduled for June 28, 2012. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed, the meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk A recording of this meeting is on file in the Office of the City Clerk.