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Home My Public Portal About20090625CityCouncilSynopsisPrepared 6/26/09dw Page 1 of 6 20090625 City Council Synopsis Mayor Buelterman called the Consent Agenda meeting to order at 6:30pm on Thursday, June 25, 2009. Council Members present were Mayor pro tem Wanda Doyle, Charlie Brewer, Barry Brown, Dick Smith and Paul Wolff. Councilman Eddie Crone was absent due to illness. Also present were Attorney Bubba Hughes, City Manager Diane Schleicher and Interim Community Development Head Dianne Otto. Mayor Buelterman listed the following items on the Consent Agenda:  City Council Minutes for 06/11/09  Special Event Application for Eastern Surfing Association District Contest 7/8, 7/25, 8/15, 9/12, 10/10, 10/24 and 11/07 2009. Requesting Application & Beach Permit fees Waived.  Beach Task Force requests to have Erik Olsen conduct a study to investigate the Estill Point area for the feasibility of using that sand on North Beach or other possible “hot spots” on the front beach. Estimate of $20,000 under Budget Line Item #100-6125-54-1402  14th St Drainage Project: Change Order #1: Add Alternative-Overlay 14th St. $55,750 Budget #320-4210-54-1400. (Previously approved by council however, we will budget the whole project per the CIP out of SPLOST instead of General Funds in the 2010 Budget.  Community Development Department: Job Classification for the Dept Head and Budget Proposal for 2010. Budget proposal included assumes one more month of a planning Consultant (30 Day notice) and 11 months of salary for a new department head.  Trashcans from 14th to 17th Street on Butler Ave. Mayor Buelterman adjourned the Consent Agenda. Mayor Buelterman called the regular meeting of the City Council to order at 7:00pm. Those present at the Consent Agenda were also in attendance for the regular meeting. Reverend Edna Adkins gave the invocation and everyone recited the Pledge of Allegiance to the Flag. Mayor Buelterman presented the Proclamation to the Citizens proclaiming July 1st-7th, 2009 as Independent Week on Tybee Island. Councilman Smith made announcement that Tybee was voted #1 Cleanest Beach in the World by Health Magazine. Mayor Buelterman asked the City Manager to prepare a Press Release to inform our citizens. Prepared 6/26/09dw Page 2 of 6 Consent Agenda: A Motion by Councilman Wolff to approve the Consent Agenda was seconded by Mayor Pro Tem Doyle. The vote was unanimous. Local Requests: Special Event Application: Labor Day Beach Bash 9/06/09 – Tybee Island Tourism Council Requesting fire dept vehicle put on pier before performance and off pier after performance. Also requesting the City waive the fees for fire detail, application fee ($100) and other city fees associated with this production A Motion by Councilman Brewer to approve and have fire department crew at Chief Sasser’s discretion and have DPW provide clean up support services and all items listed on application was seconded by Councilman Brown. The vote was Brewer, Brown, Doyle and Smith in favor and Wolff opposed. Special Event Application:Tybee Island Pirate Fest 10/9-10/10/2009 Tybee Island Tourism Council- The applicant request the following: 1) Closing of South End parking lot between Tybrisa and Silver on 10/7 & 10/8 and again on 10/12. The Closing of South End parking lot between Tybrisa and 18th St. on 10/8-10/11 and permission for a RV to be stationed by TIMSC and lifeguard building during the event. 2) Permission for tent to remain in the South end parking lot with lot closed between Tybrisa and 17th Street until 10/20 at 4:00pm. To be used by the Arts Association’s 13th Annual Festival of the Arts. 3) Use of the North Beach parking lot 10/10 from 1:30pm-3:00pm. 4) Permission for a horse drawn carriage in the parade. The parade route street closures are at the TIPD discretion. 5) Waiver of city parking lot fees when needed; DPW services as requested ($2,300); application fee ($100), and other fees/charges associated with this production. 6) Permission to hang 3’x5’ flags on light poles along butler, Tybrisa and Strand. A Motion by Councilman Brewer to approve with the tent installation being reviewed by the Infrastructure Committee and a cap on city services provided at $2400.00 was seconded by Councilman Brown. The vote was unanimous. Special Event Request: New Year’s Eve Fireworks-Tybee Island Tourism Council Applicant requests Fire department detail as needed and waiver of city fees for the detail and the application fee of $100. A Motion by Councilman Smith to approve was seconded by Mayor Pro Tem Doyle. The vote was unanimous. Special Event Request: Mardi Gras Tybee 2/13/10-Tybee Island Tourism Council Applicant Request the following: Prepared 6/26/09dw Page 3 of 6 1) The parade route street closures are at the TIPD discretion. Proposed staging along Solomon and route starting at 2nd Ave to end on Strand Ave. 2) Closing of South End parking lot between Tybrisa and 100’South 2/12-2/14 at noon. 3) Waiver of- parking lot fees as noted, DPW services as requested ($700), application fee of $100, and other fees /charges associated with this production. 4) Permission to hang 3’x5’ flags on light poles along Butler, Tybrisa and Strand Avenues A Motion by Councilman Wolff to approve with a cap of $800 on city services was seconded by Mayor Pro Tem Doyle. Vote was unanimous. Consideration of Ordinances, Resolutions: A Motion by Councilman Wolff to approve the Budget Ordinance was seconded by Councilman Smith. A Motion by Councilman Wolff to amend (reduce) the Travel & Education budget for mayor & council by 10% was seconded by Mayor Pro Tem Doyle. Vote was unanimous A Motion by Councilman Brewer to eliminate the next 3 items (Reduce Council meeting snacks-$300, Uniform budget-$350, Volunteer Appreciation budget $2,000) was seconded by Mayor Pro Tem Doyle The vote was unanimous. A Motion by Mayor Pro Tem Doyle to delete full time position and reinstate part-time position in the clerk’s office was seconded by Councilman Brewer. The vote was unanimous. A Motion by Councilman Brewer to Reduce the City Manager’s books budget to $100 and eliminate the City Manager’s uniform budget-$300 was seconded by Mayor Pro tem Doyle. The vote was unanimous. A Motion by Councilman Brown to keep Fire Dept protection bay in budget was seconded by Councilman Brewer. The motion failed with Councilman Wolff and Brewer and Mayor Pro Tem Doyle opposing. Councilman Brown and Councilman Smith voted in favor. A Motion by Mayor Pro Tem Doyle to approve $6000 alternative protection cover was seconded by Councilman Wolff. Mayor Pro Tem Doyle and Councilman Brewer, Brown, Smith and Wolff voted in favor. Councilman Brown opposed. A Motion by Councilman Brown to make the DPW part-time position a full time position was seconded by Mayor Pro Tem Doyle. The vote was unanimous. Prepared 6/26/09dw Page 4 of 6 A Motion by Mayor Pro Tem Doyle to eliminate $100,000 matching grant funds seconded by Councilman Brewer was amended to allow $25,000 to be moved to contingency for matching funds. The vote was unanimous. A Motion by Mayor Pro Tem Doyle to eliminate fence cloth but keep in $15,000 for Mobi-Mats was seconded by Councilman Brewer. The vote was Brewer, Doyle, Smith, and Wolff in favor. Councilman Brown opposed. A Motion by Councilman Brewer to reduce the budget by $30,000 and $125,000 for items #20 (to reflect the expiration of lobbying contract and the beach renourishment set-aside) was seconded by Mayor Pro Tem Doyle. The vote was unanimous. A Motion by Councilman Wolff to add Zoning dept head, eliminate part-time admin assistant position, and remove consultant, per city manager’s recommendation was seconded by Mayor Pro Tem Doyle. The vote was unanimous. A Motion by Councilman Brown to defer “The Woods” (Solomon) rehab project by $380,000 was seconded by Councilman Wolff. The vote was unanimous. A Motion by Councilman Smith to eliminate the Green Space set aside amount of $180,000 was seconded by Brewer. The vote was Doyle, Brewer, Brown, and Smith in favor and Councilman Wolff opposed. A Motion by Mayor Pro Tem Doyle to defer only $72,940 for Tybrisa Roads and sidewalks and retain $10,000 for the sidewalks was seconded by Councilman Brown. The vote was unanimous. A Motion by Councilman Brewer to keep the $39,890 for the pier restroom trailer was seconded by Mayor Pro Tem Doyle. Brewer and Doyle then withdrew motion. A Motion by Councilman Brown to defer the $39,890 for the pier restroom trailer was seconded by Councilman Smith. The vote was unanimous. A Motion by Councilman Brown to defer the $36,000 for Pedestrian Warning Signs died due to no second. A Motion by Councilman Wolff to move $36,000 to Contingency for the Pedestrian Warning Signs was seconded by Councilman Brewer. The vote was unanimous. A Motion by Councilman Smith to continue to rent message board failed due to no second. Prepared 6/26/09dw Page 5 of 6 A Motion by Councilman Brown to purchase the electronic Message Board at $13,300 was seconded by Councilman Brewer. The vote was Mayor Pro Tem Doyle, Brewer, Brown and Wolff in favor. Councilman Smith opposed. A Motion by Councilman Brewer to eliminate $79,000 for the Better Hometown Position and Program failed due to no second. A Motion by Councilman Smith to leave The Better Hometown position as is ($49,886 salary portion only) was seconded by Councilman Wolff. The vote was Mayor Pro Tem Doyle and Councilmen Smith and Wolff in favor. Councilman Brewer and Brown opposed. A Motion by Mayor Pro Tem Doyle to cut ½ half of the amount of the $8392 Travel & Education budget for Better Hometown Program was seconded by Councilman Brewer. Motion was amended by Doyle & Brewer to eliminate $5000. Mayor Pro Tem Doyle, Councilmen Brewer, Smith and Wolff voted in favor and Councilman Brown opposed. A Motion by Mayor Pro Tem Doyle to remove the supply and materials (Holiday Decorations) $20, 650 from the budget was seconded by Councilman Wolff. Mayor Pro Tem Doyle, Councilmen Brewer and Brown voted in favor. Councilmen Smith and Wolff opposed. A Motion by Councilman Wolff to reduce the Campground budget by $27,494 for personnel and travel was seconded by Mayor Pro Tem Doyle. Doyle, Brewer, Smith and Wolff voted in favor and Councilman Brown opposed. A Motion by Councilman Wolff to approve the 1st Reading of the Budget Ordinance as amended was seconded by Mayor Pro Tem Doyle. The vote was Mayor Pro Tem Doyle, Councilmen Smith and Wolff in favor. Councilmen Brewer and Brown opposed. Mayor Buelterman called a break at 9:06pm and the meeting was called back to order shortly afterwards. A Motion by Councilman Smith to approve the 2nd Reading of the Capital & Operating Budget Ordinances amended was seconded by Mayor Pro Tem Doyle. The vote was Smith, Doyle and Wolff in favor. Brewer and Brown opposed. A Motion by Mayor Pro Tem to amend the Supply & Material budget for the Better Hometown Program to include $1700 for the following: $200 Printing, $200 Handouts, $700 Sidewalk sale, $600 Christmas Parade was seconded by Councilman Smith. The vote was Doyle, Smith and Wolff in favor, Brewer and Brown opposed. Prepared 6/26/09dw Page 6 of 6 A Motion by Councilman Brewer to add $55,000 for toll road study, seconded by Councilman Brown failed with Councilman Smith, Councilman Wolff and Mayor Pro Tem Doyle voting to oppose. Council, Officials and City Attorney considerations & Comments: Bubba Hughes Request for extension of setback variance previously approved by council on 07/10/2008 Rodney Hickox 11 Naylor St. PIN 4-0002-03-012 Zone R-1B A Motion by Mayor Pro Tem Doyle to suspend the time previously accruing on previously granted variances, for a period of 12 months while the City considers whether a text amendment would be appropriate was seconded by Councilman Smith. The vote was Doyle, Smith and Brewer unanimously in favor. Councilman Brown and Councilman Wolff recused themselves. American Towers: Expansion of cell tower ground lease A Motion by Councilman Smith to allow City Attorney to continue negotiations to expand the cell tower ground lease was seconded by Councilman Wolff. Vote was unanimous. A Motion by Councilman Wolff to move into Executive Session to discuss Real Estate, Personnel and Litigation was seconded by Councilman Brown. Vote was unanimous. Executive Session A Motion by Councilman Wolff to end Executive Session and return to regular meeting was seconded by Councilman Smith. Adjournment: A Motion by Councilman Wolff to adjourn was seconded by Councilman Smith. The vote was unanimous.