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Home My Public Portal About20090827CityCouncilSynopsis20090827 City Council Synopsis Mayor Pro Tem Doyle called the Consent Agenda meeting to order at 6:30pm on Thursday, August 27, 2009. Mayor Buelterman would be arriving later. Council Members present were, Barry Brown, Dick Smith and Paul Wolff. Councilman Eddie Crone was absent due to illness and Councilman Charlie Brewer was absent due to business commitments. Also present were City Attorney Bubba Hughes, City Manager Diane Schleicher and Planning and Zoning Director Jonathan Lynn. Mayor pro tem Doyle listed the following items on the Consent Agenda: City Council Minutes for 8/13/09 One Day Alcohol License Application: Beer and Wine per event for the Tybee Veterans Memorial Committee September 19th, 2009 at 404 Butler Ave Application for Alcohol License (Beer & Wine for Sale by Drink for consumption on premises), Sunday Sales, License, and Entertainment License for J.J.’s Beach Café, LLC 1105 East Hwy 80 Applicants: James Davies and Jack Aleshire. Special Event Application: Alee Shrine Fall Ceremonial-including Parade at 10:30am November 7, 2009, Tybee Gym-Memorial Park Pavilion. Including Waiver of Gym User Fees ($500) Approval of bid for paving approximately 15,000 ft of road surface including but not limited to leveling courses, milling and raising manholes (44) for 2nd Ave., Cedarwood, Van Horne, 3rd Street/East of Butler Ave., 9th Street/East of Butler Ave., and Meddin. Budget Line Item # 100-4210-54-1410 Recommended low bidder -Carroll & Carroll for $260,208.05 HGBD Engineering for Effluent Line Survey and Study-not to exceed $11,500 without prior approval of the City. City will provide a boat and operator for the hydrographic survey part of the study. Recommended by Infrastructure Committee. Budget Line Item 505-4310-52-1202 HGBD Engineering Fee Proposal for Replacement for Force Main for Pump Station 3, Design is not to exceed $19,500 without prior approval by the City. Fees for permitting and construction phase services will be on an hourly basis. Recommended by Infrastructure Committee. Budget Line Item 505-4310-52-1202 HGBD Engineering Fee Proposal for Replacement for Force Main for Pump Station 6, Design is not to exceed $36,000 without prior approval by the City. Fees for permitting and construction phase services will be on an hourly basis. Recommended by Infrastructure Committee. Budget Line Item 505-4310-52-1202 Waste Water Treatment Plant and Lift Station Improvements: Change Order #3: $18,302 Budget Adjustment: Deduct $18,302 from Water/Sewer Contingency 505-9000-61-1000 and add $18,302 to Waste Water Treatment Plant 505-4310-54-1407 to fund this change order. Infrastructure Committee recommended approval. MCCI Laserfiche Contract for software to be used for digital archiving $16,648 100-1535-54-2500. August Action Item List. Councilman Smith asked for items completed to be removed. River’s End Financials Monthly Report. Mayor Buelterman requested Tybee’s City Attorney send Letter of Request to John Hart to use SPLOST Funds for construction of extension of Fire Department (Public Safety Building) of 1 or 2 new Fire Bays to Chatham County Attorney. Services of Beach Consultant per recommendation of Beach Task Force. Council asked city manager to put out an RFP for professional services as recommended by Beach Task Force. Mayor pro tem Doyle adjourned the Consent Agenda. Executive Session A Motion by Councilman Wolff to go into Executive Session to discuss Real Estate, Litigation and Personnel was seconded by Councilman Brown. The vote was unanimous. A Motion by Councilman Wolf to end Executive Session was seconded by Councilman Smith. The vote was unanimous. Mayor Buelterman called the regular meeting of the City Council to order at 7:00pm. Those present at the Consent Agenda were also in attendance for the regular meeting. Rev. Eddie Adkins gave the invocation and everyone recited the Pledge of Allegiance to the Flag. Mayor Buelterman Presented a Proclamation to Lawrence “Bubba” Edgerly, for heroic bravery in a rescue in Florida, and declared August 28th, 2009 as Lawrence “Bubba” Edgerly Day on Tybee Island. Consent Agenda: A Motion by Councilman Wolff to approve the Consent Agenda was seconded by Mayor Pro Tem Doyle. The vote was unanimous. Public Hearings: Adoption of Millage Rate with Resolution A Motion by Councilman Smith to go to the rollback rate was seconded by Councilman Wolff. The vote was Smith in favor and Brown, Doyle and Wolff opposed. A Motion by Councilman Wolff to go to the roll back rate of 3.939 failed due to lack of a second. A Motion by Mayor Pro Tem Doyle to leave roll back rate at 3.738 was seconded by Councilman Brown. The vote was Brown, Doyle and Wolff in favor and Smith opposed. Consideration of Bids, Contracts, Agreements and Expenditures A Motion by Councilman Brown to approve the OMI Waste Water Treatment Plant Operator Contract for Professional Services- Amendment No. 3 for Twelve Months for $70,772 was seconded by Councilman Wolff. The vote was unanimous. A Motion by Councilman Wolf to put out an RFP or advertise for Water and Sewer Superintendent for Plant Operations at a starting salary of $46, 222 was seconded by Councilman Brown. The vote was unanimous. Executive Session A Motion by Councilman Wolff to go into Executive Session to discuss Personnel was seconded by Councilman Brown. The vote was unanimous. Adjournment A Motion by Councilman Wolff to adjourn was seconded by Councilman Brown. The vote was unanimous.