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AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL JULY 28, 2011 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM
II. Executive Session III. Opening Ceremonies Call to Order Invocation Pledge of Allegiance IV. Recognitions and Proclamations 1 Employee of the Second Quarter, Irma Jean “Jeannie” Alford,
River’s End Campground V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 Draft Minutes, City Council Meeting, July 14, 2011 VI.
Consideration of Boards, Commissions and Committee Appointments 1 Better Hometown Board of Directors Appointment, James F. Glass 2 Better Hometown Board of Directors Appointment, Brooke
Purdy VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Campground Financials and Quarterly Report, Woody Hemphill 2 Tybee Island
Police Department Quarterly Report, Chief Bryson VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. 1 Consideration for a pool and
issues surrounding, Vicki Worden IX. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License 1 Tybee Island Pirate Fest, October 6-9, 2011 (Parade/South-end
Parking Lot) 2 Friends of the Tybee Theater, Tybee Wedding Chapel, 1114 Hwy 80, August 19-21, 2011, Beer and Wine
X. Consideration of Bids, Contracts, Agreements and Expenditures 1 Verizon/Comcast Contract 2 McKenzie/Highway 80 Cross-walk – AD Williams – Original Contract, $36,125, Change Order
#1, Replace new Header Curb with Concrete Island, $3,350 for a contract total of $38,975. Request $2,000 to be transferred from Infrastructure (100-4210-54-1410) and $1,350 from Contingence
(100-9000-61-1000) to US 80/McKenzie Cross-walk (100-7520-54-1428) 3 Georgia Power Street Lighting Agreement for Cross-walks: 11 Cobra Amber Flat Lenses Light Fixtures with Turtle Shields
(150 Watt) -$1,518 upfront cost and energy cost of $147 monthly. Account 100-4210-54-1410 4 Month to Month GIS Hosting, O’Brien and Gere, Line item 100-7220-54-2150, Project 706 XI.
Consideration of Approval of Consent Agenda XII. Public Hearings 1 Short Term Work Program 2 Private Parking Lot, Tybee Island Historical Society, 30 Meddin Drive 3 211 Butler Avenue,
Landscape and Lighting Plan XIII. Consideration of Ordinances, Resolutions 1 First Reading, Ordinance 33-2011, Non-removal of Live Animals 2 Second Reading, Section 3-120, Access to
Public Street Required 3 Second Reading, Amendments to Ethics Ordinance (Chapter 23) 4 Second Reading, Ordinance 29-2011A, Use of Municipal Beaches and to Establish a Penalty for Violations
thereof XIV. Council, Officials and City Attorney Considerations & Comments 1 Pool cover update, Wanda Doyle 2 Explore Tax Incremental Financing Possibilities, Jason Buelterman 3 Bubba
Hughes a) Beach Business, Section 34-82 b) Beach Equipment Rental, Ordinance 30-2011 c) Business Licenses Sales in Public Areas, Ordinance 31-2011 d) Use of Municipal Beaches, Ordinance
32-2011 e) Status of Accreted Property DNR application Update f) Judges pro tem for Municipal Court 4 Gymnasium Guest Form, Diane Schleicher 5 Reclassify HR Administrator position to
HR Manager, Budget Line Item Number 100-1540-51-1100, Mary Hogan
XV. City Managers Report 1 Action Item Report XVI. Minutes of Boards and Committees 1 Better Hometown Minutes, May, 18, 2011 XVII. Executive Session 1 Discuss litigation, personnel,
and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing
to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda
must submit an agenda request form to the Clerk of Council’s office by Wednesday at noon, eight days prior to the scheduled meeting. Agenda request forms are available outside of the
Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural
and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”
20110714DraftCCMinutes/jrl 20110714 City Council Meeting Minutes Mayor Jason Buelterman called the consent agenda to order at 6:30PM. Those in attendance were Paul Wolff, Kathryn Williams,
Frank Schuman, Mayor pro tem Shirley Sessions, Wanda Doyle, and Bill Garbett. Also in attendance were Bubba Hughes, City Attorney, Diane Schleicher, City Manager, Dianne Otto, Acting
Zoning Director, Mary Hogan, Finance Director and Jan LeViner, Acting Clerk of Council. Mayor Buelterman listed the following items on the consent agenda: May 12, June 9, June 23, June
30 and July 7, 2011 City Council Minutes Tybee Fest, Labor Day Beach Bash, September 4, 2011, Pier, 7:00PM – 11:00PM Mr. Hughes addressed the concerns of Private Parking Lots, Section
3-250. He reminded council the current ordinance had been amended to include the right of council, when an application is submitted, to impose conditions on the ability to obtain a permit
as stated in the next to last paragraph of Section 3-250. Discussion points were (1) number of cars that should be allowed in private parking lots; (2) noise control; (3) buffers; (4)
original site plan requirements; and (5) annual review for these lots. Ms. Doyle asked Mr. Hughes if a review of compliance could take place when the permit is renewed. He agreed that
conditions could be imposed at that time. Ms. Williams asked if provisions that are outside of normal property maintenance regarding the cutting of vegetation be done at the annual review.
Mr. Hughes confirmed. Mr. Garbett asked if a review could be done at any time when concerns arise. Mr. Hughes agreed and affirmed that special review could take place at any time which
might result in the permit being revoked. Mr. Wolff asked if during a review, council could impose conditions that were not part of the original site plan. Once again, Mr. Hughes agreed.
Council agreed they would like Mr. Hughes to include language to that effect in the rewriting of the ordinance. Ms. Sessions asked Ms. Schleicher who would receive a citation for non-compliance.
Ms. Schleicher stated that the attendant receives the citation and the owner receives notification of same. Ms. Sessions further asked Ms. Schleicher to clarify the buffer requirements
for parking lots. Ms. Schleicher stated that the more problem lots are those that were permitted earlier as they did not have much structure as opposed to current applications. Ms. Schleicher
asked guidance from council as to when the review process should take place but would recommend either December or January. Ms. Doyle asked Ms. Schleicher if concerns of the neighbors
of 103 Butler have been addressed. She stated they had not but she would contact the interested parties to discuss their concerns. Mr. Garbett agreed that council needs to revisit the
ordinance. Ms. Williams would like the notification to the neighbors of the review process be done through the water bills, web site and signage. Mayor Buelterman read an email from
Tom Borkowski regarding his concerns of the parking lots at 103 Butler and asked that it it be made part of the City Council Meeting. Those concerns include: Proper maintenance of property
which at this time poses the threat of fire Public urination as there are no public facilities in the area “Short cutting” through neighboring properties Unsafe crossings of Butler Avenue
Potential recurrence of all concerns for Labor Day Weekend Mr. Borkowski further requested that the following actions be taken: Parking permits be reviewed immediately 103 Butler be
limited to a maximum of 15-20 vehicles The ordinance be changed to reflect all parking permits be reviewed annually A blinking red light or stop sign be installed at the intersection
of Butler and 2nd to slow traffic down on the speedway after the curve 20110728 CC Packet 20110721 050_010_000001
20110714DraftCCMinutes/jrl Mayor Buelterman also commented that council had received an email from Deborah Macarin stating the same concerns as Mr. Borkowski. Mr. Schuman asked if permits
could be revoked due to excessive violations. Mr. Hughes agreed and owners would be required to come before council to show cause why their permit should not be revoked. Ms. Sessions
would like Ms. Schleicher to confirm that citations have been issued to both the owner and attendant of 103 Butler and further stated that if this continues to be an issue, their license
should be revoked. Ms. Schleicher confirmed. Mr. Schuman would like, in the future, for staff to research violations and citations prior to the issuance of a license. Council agreed
to forward their recommendations for Section 3-250 to Mr. Hughes so a discussion could be held at an upcoming meeting. Ms. Schleicher will notify the owner of 103 Butler Avenue and make
him aware that council will review the status of the business licenses for 103 and 105 Butler Avenue at the August 11, 2011 City Council meeting. It was further agreed by council there
would be an annual review of the licenses pertaining to private parking lots. Mayor Buelterman called the regular meeting to order at 7:10PM. Opening Ceremonies Call to Order Everyone
present at the consent agenda was still in attendance. Invocation: Father Peyton, St. Michael’s Pledge of Allegiance Reports of Staff, Boards, Standing Committees and/or Invited Guests.
Karen Kelly, 1706 Inlet, Community Resources Committee, addressed Mayor and Council regarding solid waste and recycle programs. Ms. Kelly asked council to invest in a glass crusher as
glass is the heaviest weight hauled off the Island. She thanked DPW for putting additional recycle containers on the Island and asked Council have a recycling program in place prior
to 2012. She suggested that an Island wide workshop be set up with Mayor and Council, staff, residents and commercial owners in attendance so we would have solid waste under control
by March 2012. Ms. Kelly also asked that recycle bins be placed next to every trashcan to further support recycling. Mr. Garbett thanked Ms. Kelly and feels a workshop is a great idea.
He would need further data as to how much commercial waste is hauled off Island. Ms. Kelly indicated that she is in contact with the beer distributors to get information on how many
bottles and cans are brought on the Island so she will have an estimate of use. Mayor Buelterman asked Ms. Schleicher when the RFP’s would be going out for the waste disposal and recycling
contracts. She stated that one contract ends in November and the other in December so the City has to move rather quickly. Mayor Buelterman will coordinate dates for the workshop and
contact Ms. Kelly. Monty Parks, Shore Protection Ad Hoc Committee Chairman, reported on the committee’s progress and gave four reasons for the City of Tybee Island to have their own
Shore Protection Ordinance: Preservation of property owners rights Additional protection of dune and beaches Foundation for disaster recovery plan Insure DNR has the best interests of
Tybee Island The Shore Protection Ad Hoc Committee feels this should be a simple, easy to read ordinance. Their recommendation is a base setback be made 10’ from the landward most dune
foot whether that dune foot is in front or behind the DNR jurisdiction line. The committee feels there should be a notification 20110728 CC Packet 20110721 050_010_000002
20110714DraftCCMinutes/jrl process to property owners both commercial and private who might have an interest in the shoreline properties. This notification should be above and beyond
any of the existing public hearing processes to insure those individuals affected are aware of this process. As an ordinance under the existing LDC, the Shoreline Protection Ordinance
would follow the current application criteria and variance process. Mr. Parks further asked that if council were to go forward with their recommendation at least two committee members
be included in drafting the appropriate language with Mr. Hughes. Mr. Garbett recommends that committee members meet with Mr. Hughes to draft language for a new ordinance. Ms. Sessions
agreed that the new ordinance needs to be written so it is understood. Ms. Williams commended Mr. Parks on his leadership with the Shore Protection Ad Hoc Committee. Mayor and Council
were in agreement. Campground Monthly Financials, Woody Hemphill, Campground Director. Citizen to be Heard Cathy Liberator and Carol Hesson reported that they have tried to partner with
an existing licensed business owner on the beach to no avail and to obtain a store front is not in their business plan. They further requested if it is the council’s answer to their
request that the only way to conduct business on Tybee Beach is to have a “brick and mortar”, they would ask the City Attorney to advise them in writing. Ms. Liberator stated that their
understanding is that council feels they are under no obligation to do anything. She would disagree as council has an obligation to act within the law. Mr. Garbett stated that this matter
has been discussed for several months and he agrees with other council members that they are under no obligation to do anything. The beach is a piece of public property that is primarily
a recreational piece of property and they do not want to open it up to a plethora of businesses. Mr. Hughes stated that he does not feel the City has acted unlawfully nor does he feel
we are obligated to make the beach available to anyone requesting a license for beach business. There are two separate issues; (1) what obligation if any does the City have to make the
beach available for business uses and (2) how we administer if any businesses are permitted to operate on the beach. Mr. Hughes will prepare the requested correspondence and will have
an ordinance to Council July 28, 2011. Carolyn Jurick, Spokesperson for the Tybee Island Charter School, thanked Mayor and Council as well as the citizens of Tybee Island for their support
in an effort to establish the Tybee Island Charter School. They have decided to withdraw their petition for the Charter due to two issues; problems with the facility and financial problems.
These two issues and all others concerns will be resolved by March 1, 2012 when they submit their revised Charter School Petition to the Chatham County Board of Education. Ms. Doyle
thanked Ms. Jurick for all the Committee’s hard work and further stated Mayor and Council as well as the City were behind them and to please continue their fight. Ms. Sessions also thanked
Ms. Jurick for her hard work and would encourage anyone that supports the Charter School to make a donation. Jimmy Burke would like to commend all the lifeguards as well as Ocean Rescue
on a job well done during the recent 4th of July weekend. Ms. Sessions also expressed her appreciation and further thanked DPW, the Tybee Island Fire Department and the Tybee Island
Police Department for all their efforts. Ms. Williams commended everyone who participated in the beach sweep on July 4th. Ms. Doyle relayed a story regarding the lifeguards and their
willingness to assist beach goers. She is very proud of our lifeguards. Consideration of Bids, Contracts, Agreements and Expenditures Ms. Schleicher explained this is a GDOT agreement
which states the City must maintain the grasses and palm trees for the project from 14th Street to Tybrisa. Paul Wolff made a motion to approve. Bill 20110728 CC Packet 20110721 050_010_000003
20110714DraftCCMinutes/jrl Garbett seconded. Voting in favor were Paul Wolff, Kathryn Williams, Frank Schuman, Shirley Sessions, and Bill Garbett. Wanda Doyle voting against. Shirley
Sessions made a motion to approve the consent agenda. Paul Wolff seconded. Vote was unanimous. Public Hearing FY2012 Millage Rate. Ms. Hogan suggested will keep the current millage rate
of 4.186. Wanda Doyle made a motion to approve the 4.186 millage rate for FY 2012. Frank Schuman seconded. Vote was unanimous. 122 Lewis Avenue, Zone R-1-B; Cindy Kelley and Kenneth
Zapp. Ms. Otto reported that this is an after the fact variance request and the Planning Commission passed a motion to deny. She explained that there have been many permits for this
property. During an inspection, it was found that a stoop had been added to the front of the building that is not in the scope of work. Ms. Sessions asked what the petitioner would need
to do if this petition was denied. Ms. Otto stated that one option that would be within code and not require a variance is to extend the roof overhang from the wall of the house 2’ as
a roof overhang is allowed and not considered a set-back encroachment. Mr. Garbett asked if the front overhang was replaced with a similar 2’ extension and not mounted on posts but cantilevered
into the building, would that meet the definition of a roof overhang? Ms. Otto stated that she has never granted such a request other than an awning with a metal frame. Ms. Sessions
stated that she is concerned as there seems to be more after the fact variance requests and she asked Mr. Hughes to address the after the fact variance. Mr. Hughes explained that for
several years the ordinance prohibited applying for an after the fact variance if the property had not been in conformity. If someone had built in nonconformity the owner would have
to remove the violation and come back, ask for a variance and then rebuild. Ms. Sessions asked whose responsibility is it to monitor construction on Tybee Island. Mr. Hughes explained
there are scheduled inspections when a permit is applied for and the inspector checks the property and if he sees a violation it is addressed at that time. It is very hard to monitor
all construction on the Island. Ms. Otto commented that it is not unusual, upon routine inspections, to find construction that is not in the scope of work as stated on the permit. Mr.
Zapp addressed Mayor and Council explaining that he purchased the property in foreclosure January 19, 2011 and hired a contractor to do the renovations. He instructed the contractor
to pull all permits which the contractor failed to do for the stoop. His goal is to provide normal protection for visitors coming to their home. The cottage was non-conforming when they
bought the property. They would incur a hardship as it is not financially feasible to remove the stoop. He would ask Mayor and Council for approval of his variance. Many neighbors spoke
in behalf of this request and asked Mayor and Council to approve this after the fact variance. Mr. Wolff asked Mr. Zapp Zapp to provide pictures and documentation for the structure on
the north side of the home that had been removed so that the stoop that was built could be permitted. Ms. Williams appreciates the support of Mr. Zapp’s neighbors. She further stated
for years the City would not grant after the fact variances until structures were torn down. It has only been recently that the City has granted after the fact variances hence the reason
why we have a process. Wanda Doyle made a motion to approve the variance. Frank Schuman seconded. Voting in favor were Paul Wolff, Kathryn Williams, Frank Schuman, Shirley Sessions and
Wanda Doyle. Bill Garbett voting against. Kathryn Williams made a motion to have staff pursue investigating and issuing citations to the builder responsible for violating the LDC and
then have them referred to the Tybee Island Municipal Court. Paul Wolff seconded. Mr. Hughes and Ms. Otto will discuss and see what evidence exists and bring it back to Council with
a recommendation. He feels that a motion does not need to be made. Ms. Williams withdrew her motion. Mr. Wolff withdrew his second. 20110728 CC Packet 20110721 050_010_000004
20110714DraftCCMinutes/jrl 301 Jones Avenue, Zone R-2; Patrick Fucci. Ms. Otto reported that this is an after the fact variance request and the Planning Commission passed a motion to
deny. The applicant was issued a permit for a swimming pool and as the inspector was driving around the Island noticed that a roof structures had been added to the house. The swimming
pool permit was still open and it was recognized that this structure was not part the swimming pool permit, and out of scope. Ms. Otto did give the homeowner alternatives, none to his
satisfaction. Mr. Fucci decided to come before City Council to ask for a variance. Mr. Fucci indicated that the stop work order was put on his house six (6) weeks after completion of
the project. He hired a contractor to do all work within four (4) weeks and after four (4) months he was removed from the property. Mr. Fucci completed the remaining work himself. Ms.
Williams asked if Mr. Fucci was familiar with the City’s Code that would not allow one property to drain drain on another property. He replied no. He was told by his contractor that
plans had been submitted and approved by the City. Ms. Doyle asked Ms. Otto if the roof structure were detached, such as a carport, would he need the variance. Ms. Otto stated no but
he would need a 5’ setback. Mr. Fucci agreed he was willing to detach the roof structure, cut it back so he would be 5’ off the property line and in compliance. Mr. Fucci did provide
a survey to Ms. Otto which depicted a small box where pool equipment would be stored. Kathryn Williams moved to deny. Bill Garbett seconded. Those voting in favor to deny were Paul Wolff,
Kathryn Williams, Shirley Sessions and Bill Garbett. Voting against was Frank Schuman and Wanda Doyle. Motion to deny carried 4-2. Discussion: Ms. Doyle is concerned about contractors
and other businesses that are coming on this Island to do work and do not know the City Codes and causing homeowners problems with construction and other projects. Mr. Garbett agrees
with Ms. Doyle and suggests a higher fine be imposed. Article 3, Section 3-160; Protective Screening of Adjacent Property where Commercial use and Residential use Abut; City of Tybee
petitioner. Ms. Otto explained that a motion was made by the Planning Commission, without voting yes or no, that Section 3-160 be sent to council for reconsideration with the Planning
Commission’s comments and explanations of significant concerns. Ms. Otto explained that the current ordinance states the burden of the buffer is on the party doing the improvements and
at the Planning Commission Meeting, Ethan Imhoff suggested that the buffer requirements should be shared equally. Ms. Doyle agrees with that concept. Mr. Hughes and Ms. Otto will meet
and bring recommendations back to Council. Mayor Buelterman closed the public hearing and stated this would not be considered as a first reading. Ms. Schleicher brought up the subject
of the Short Term Work Program and stated the need to get rid of down zoning. We need to go determine what is commercial and residential. Ms. Sessions is concerned that zoning of commercial
and residential is confusing. Mr. Hughes stated that restrictions have historically been imposed on the ability of government to regulate what someone does with their property. It doesn’t
change the zoning if they decide to start renting. The property does become commercialized and as we have addressed the Short Term Rental Control Proposal is the best way to proceed.
Consideration of Ordinances, Resolutions First Reading, Ordinance 29-2011, Use of Restroom Facilities. Paul Wolff made a motion to add $100 as the fine in the blank space and to approve
first reading. Kathryn Williams seconded. Vote was unanimous. Section 3-120, Text Amendment. Access to Public Street Requirement. Mr. Hughes explained that there were two versions of
this ordinance and it is not clear which version is correct. The ordinance 20110728 CC Packet 20110721 050_010_000005
20110714DraftCCMinutes/jrl which is before council tonight states an easement shall have a minimum width of 20 feet unless an easement of lesser width was of record prior to the adoption
of the ordinance from which this section is derived. Paul Wolff made a motion to approve first reading. Wanda Doyle seconded. Vote was unanimous. Mayor Buelterman asked that council
revisit Section 3-100 regarding dune crossovers and requirements for permits when replacing boards, planks and handrails. Mr. Hughes explained that currently you do not need special
review to replace decking board and handrails but if you are replacing the posts, special review is necessary. Mr. Garbett stated that if we adopt a Shore Protection Ordinance it would
need to coincide with Section 3-100. Community Development Department Fee Schedule. Ms. Otto discussed several minor changes in the Community Development Department Fee Schedule. Paul
Wolff made a motion to accept specified changes. Wanda Doyle seconded. Vote was unanimous. Article 7, Tree Removal Regulations. Ms. Williams would ask that council to approve sending
Article 7, Tree Removal Regulations, to the Planning Commission for review. She would like them to look at the list of significant trees and consider adding pine trees and any others
that they may consider. Ms. Williams would ask that they review the fines to ensure they are appropriate for this time. Under Section 7-080-d, to revisit the current mitigation fee of
$50.00 per inch and after their review, send back to Council for approval. Kathryn Williams made a motion to approve. Paul Wolff seconded. Vote was unanimous. Discussion: Ms. Otto asked
Ms. Williams if it was her intent to have the entire Article 7 reviewed or just the above portion. She confirmed that it would be only the above concerns. Memorial Park Planning Meeting.
Ms. Williams stated the next meeting would be August 3, 2011. Paul Wolff made a motion to adjourn to Executive Session. Bill Garbett seconded. Vote was unanimous. Paul Wolff moved to
go back into open session. Wanda Doyle seconded. By unanimous vote the meeting was re-opened. Paul Wolff made a motion to name for a second interview the top three candidates for the
position of Clerk of Council are Leila Brittain, Gloria Brown and Jan LeViner. The motion was seconded by Wanda Doyle and passed unanimously. A discussion occurred concerning when the
interviews would be conducted and tentatively, August 3, 2011 was selected pending communication with the candidates. Paul Wolff made a motion to adjourn. Frank Schuman seconded. Vote
was unanimous. 20110728 CC Packet 20110721 050_010_000006
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River’s End Campground & RV Park Quarterly Report to City Council August 28, 2008 Quarter #4 – FY2011 April – June Administration Weekly & Nightly Rates Only During March – Labor Day
(No Monthly Rates) ‘Sisters on the Fly’ Rally – April 6th – April 9th Vintage Trailer Tour: April 9th – 11AM – 2PM IT & Campground – a. PCI Compliance for Jet Pay contract b. Upgrade
WiFi c. Comcast Upgrades Budget Formation Recruitment of ‘Campground Hosts’ through March 2012 Coordinate and Implement -2012 Marketing Plan Coordinate & Facilitate – FY-2012 Education
& Training Opportunities for Staff Mailed Rack Cards to State of GA & Savannah Welcome Center & Visitor’s Bureau Ad sales for printing of CG Site Maps (FYI-The printing of the maps =
$0 fiscal impact to City.) Monitor guest feedback via Guest Reviews Report (Campground Surveys) Placement of New Lounges and Tables on Freshly Painted/Remodeled Deck @Pool Congrats!
Chris Shook on his successful completion of Certified Pool Operator (CPO) course. Park Evaluation conducted via Trailer Life & Woodall’s – park retained it’s 8/9/8 rating for 2012 Computer
Classes held on Wednesday PM Family Movies Night – Friday, 7:30PM @Campground Pavilion Classic Movie Night/New Release Movie Night – Saturday, 8PM @Campground Pavilion o For more information,
see www.riversendcampground.com 20110728 CC Packet 20110721 070_010_000001
River's End Revenues: Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 ANNUAL Camping 87,133.24 40,995.43 49,225.96 49,017.57 30,539.37 23,244.69 14,839.88
22,379.61 52,421.93 64,540.78 65,087.51 82,708.52 582,134.49 Cabin Revenues 14,746.05
10,135.00 8,867.88 10,672.00 3,459.00 3,838.50 1,245.00 2,653.00 10,962.50 13,138.07 11,950.25 17,671.50 109,338.75 Cabin Reservations -1,580.80 -492.50 895.00 -865.30 -75.00 -282.50
2,115.00 5,310.00 1,690.50 269.00 290.55 -3,184.41 4,089.54 Tents 8,894.00 3,854.90 7,073.40 4,731.85 1,062.90 388.00 281.00 837.00 8,872.41 8,301.60 10,944.40 9,273.30 64,514.76 Campsite
Reservations 17,602.25 12,689.80 12,727.24 12,722.20 8,796.20 7,757.73 12,733.40 21,757.96 20,456.35 18,716.10 16,981.50 16,369.90 179,310.63 Store Revenues 7,860.99 4,643.05 4,047.18
4,261.47 3,665.69 5,453.58 4,002.50 3,137.69 6,109.46 8,621.14 6,201.43 8,902.66 66,906.84 Misc. Revenues 1,644.64 532.50 460.62 713.80 478.34 547.33 593.86 1,022.96 654.09 2,702.60
1,261.20 1,261.20 1,496.42 12,108.36 Sub-Total Revenues: 136,300.37 72,358.18 83,297.28 81,253.59 47,926.50 40,947.33 35,810.64 57,098.22 101,167.24 116,289.29 112,716.84 133,237.89
1,018,403.37 Misc.-Paid-Outs, + /(-) 0.00 0.00 0.00 0.00 0.00 0.00 -1.00 -48.99 0.00 -289.80 0.00 0.00 -339.79 Total Collected Revenues: 136,300.37 72,358.18 83,297.28 81,253.59 47,926.50
40,947.33 35,809.64 57,049.23 101,167.24 115,999.49 112,716.84 133,237.89 1,018,063.58 River's End Expenditures: Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11
May-11 Jun-11 ANNUAL Total Personnel 17,786.98 31,235.53 19,036.59 19,466.07 24,609.17 23,810.50 14,294.38 21,645.18 18,853.38 19,427.27 24,515.58 17,908.88 252,589.51 Total Services
9,598.44 22,663.96 36,542.91 12,613.04 10,401.28 16,645.70 23,584.35 3,753.50 13,031.00 4,832.45 7,988.31 11,976.24 173,631.18 Total Supplies 4,514.06 24,007.26 11,697.17 12,609.83 12,073.24
13,993.04 9,226.51 15,130.35 20,567.64 12,801.90 17,294.60 28,049.50 181,965.10 Total Capital Outlay Total Depreciation 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00 861.00
861.00 861.00 861.00 10,332.00 Total Debt Service Expense 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 47,150.00 565,800.00
Total Anticipated Expenses: 79,910.48 125,917.75 115,287.67 92,699.94 95,094.69 102,460.24 95,116.24 88,540.03 100,463.02 85,072.62 97,809.49 105,945.62 1,184,317.79 Profit/(Loss) 56,389.89
-53,559.57 -31,990.39 -11,446.35 -47,168.19 -61,512.91 -59,305.60 -31,441.81 704.22 33,866.00 14,907.35 27,292.27 -163,265.09 River's End Guest Survey Time Period: 5.13.10 -5.13.11 Rating
Range: 1-5 Composite ScoGrersa:d Mearch# 2o0f 1R1es. Average Overall Rating 4.4 A-234 Average Service Rating 4.7 A 221 Average Facility Rating 4.3 B+ 224 Average Site Rating 4.4 B+ 192
Average Cabin Rating 4.4 B+ 32 Average Restroom Rating 4.2 B+ 182 Total Rating: 4.4 B+ River's End Campground & RV Park Monthly Anticipated Revenues & Expense Report -FY 2011 20110728CC
Packet Packet 20110721 070_015_000001
Presented by: Chief of Police Robert J. Bryson 20110728CC Packet 20110721 070_020_000001
Calls for Service:464 Arrests: 53 Traffic Citations:321 $168,472.00 (Total Fines) Traffic Counter: Damaged (Now Repaired) Vehicular Accidents: Reports: 21 Departmental: 0 Special Events:
Orange Crush 2011 Complaints: Criminal Activity: 0 Citizen Complaints: 0 Crisis Intervention Team Training: Instructors Ofc. Erica Coreno Ofc. Kurt Hague 20110728CC Packet 20110721 070_020_000002
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Calls for Service:579 Arrests: 88 Traffic Citations:313 $199,229.29 (Total Fines) Traffic Counter: Damaged (Now Repaired) Vehicular Accidents: Reports: 21 (5 Injuries) Departmental:
1 (Minor Injury) Special Events: Beach Bums Parade WTKS Radio Show Complaints: Criminal Activity: 0 Citizen Complaints: 1 Retrieved from Google.pics 20110728CC Packet 20110721 070_020_000004
Calls for Service:541 Arrests: 49 (95 Criminal Charges) Traffic Citations:248 $130,036.45 (Total Fines) Traffic Counter: Highway 80 Special Placements Vehicular Accidents: Reports: 23
(7 Injuries) Departmental: 0 Special Events: Command College Training Reorganizing FTO Program Complaints: Criminal Activity: 0 Citizen Complaints: 0 Retrieved from Google.pics 20110728CC
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JUNE Citizen Contacts/Assists:1,054 Road Patrol Assists: 32 Life Guard Assists: 131 EMS Assists: 12 Trash Bags Distributed: 381 Lost Children/Persons: 26 Verbal Warnings: 201 Citations:
73 Arrests: 16 Retrieved from Google.pics 20110728CC Packet 20110721 070_020_000006
Senior Patrol Officer John Kunego Sponsored by: Tybee Island American Legion Post 154 20110728CC Packet 20110721 070_020_000007
Attended By Course and Sponsored By Lt. Jason Heckman Ofc. Erica Coreno Sexual Exploitation of Children, AASU All Beach Patrol Officers of TIPD Beach Patrol Orientation Lt. Heckman,
TIPD Sgt. Tiffany Desautels, Sgt. Bruce Saunders, Cpl. Andy Capps, SPO Dustin Maclin, Ofc. Emory Randolph Radar Recertification All TIPD Officers and Jail Staff LiveScan Fingerprint
System In-Service Training Lt. Heckman & Sgt. Saunders Lt. Jason Heckman Field Training Officer Certification, Revised Program, GPSTC 20110728CC Packet 20110721 070_020_000008
Thank you for your time and attention. It is our pleasure to serve the residents, businesses and visitors of Tybee Island. 20110728CC Packet 20110721 070_020_000009
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MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane
Schleicher ACTING CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the scheduled Council meeting.
If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: July 28, 2011 Item: McKenzie/Hwy 80 Cross-walk –
AD Williams – Original Contract -$36,125 – Change Order #1 – replace new Header Curb with Concrete Island which includes bump out island on side of road next to ADA ramp -$3,350 for
a contract total of $38,975. Explanation: _ __________________________________________________________________________________ ________________________________________________________________________
__________________ Budget Line Item Number (if applicable): Request $2,000 to be transferred from Infrastructure (100-4210 54-1410) and $1,350 from Contingency (100-9000-61-1000) to
US 80/McKenzie Cross-walk (100-7520-54-1428) Paper Work: __X__ Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation**
* Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the meeting.
NOTE: Request will be postponed if necessary information is not provided. Submitted by: Diane D, Schleicher Phone /Email: dsch@cityoftybee.org Comments: ______________________________________________
__________________________________ __________________________________________________________________________________________ Date given to Clerk of Council 7.20.11 20110728 CC Packet
20110721 100_020_000001
MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: July 28, 2011 Item: Georgia Power Street Lighting Agreement for Cross-walks:
11 Cobra Amber Flat Lenses Light Fixtures with Turtle Shields (150 Watt) -$1,518 upfront cost and energy cost of $147 monthly – Account #100-4210 54-1410 Explanation: ________________________________
____________________________________________________ Budget Line Item Number (if applicable): ____________________________________________________ Paper Work: __ _X__ Attached* Already
Distributed _____ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation
must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: D.
Schleicher Phone /Email: dsch@cityoftybee.org Date given to Clerk of Council: 7.20.11 20110728 CC Packet 20110721 100_040_000001
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Short Term Work Program Update -City of Tybee Island Page 1 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. PART I: REPORT OF ACCOMPLISHMENTS
(pages 1 – 10) Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** POPULATION Conduct
a marketing study to determine what types of services, facilities, and commercial establishments would be necessary to attract additional tourist groups to the Island. X Develop a tourism
marketing campaign that focuses on drawing identified tourist groups to the Island. X Ongoing with BHT As part of carrying capacity study determine sufficiency of services and facilities
for the aging population. X Need funding from DCA or other source for study. Develop an education packet to be distributed to visitors about available activities/services/resources (include
information about natural resources protection, local ordinances, etc. X Vacation planner and visitor guide now available. Development of information packet for new residents is underway.
Work with various rental agencies, realtors, hotels/bed and breakfast establishments to distribute the packet to island visitors. X Vacation planner and visitor guide now available.
Development of information packet for new residents is underway. ECONOMIC DEVELOPMENT Create a position for Better Hometown Project Coordinator. X Work with local businesses to prepare
for an application to the Better Hometown Program. X Reactivate the DDA upon completion of the Market Study. X Market study completed. Reactivation of DDA on hold at the present time.
Prepare economic development plan for business district. Consider identified issues and opportunities for economic development. X Economic development plan has not been completed at
this time. Better Hometown is conducting groundwork for plan. Plan needs grant funding to be completed. Evaluate potential for an Urban Redevelopment plan and creation of an enterprise
zone. X Request that the Pier be dedicated to the City by Chatham County. X This is not financially feasible at the current time. Chatham County has made planking, lighting and plumbing
upgrades to the Pier. Renovate the Pier once it has been dedicated to the City. X Pier has not been dedicated to the City, but some improvements have been done. Develop programs for
small business retention and recruitment. X BHT developed a Business Resources Guide. 20110728 CC Packet 20110721 120_010_000001
Short Term Work Program Update -City of Tybee Island Page 2 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Support the development of heritage tourism. X Tourism
Council works with park service to promote Fort. Pulaski. Historical Society maintains heritage sites on the lighthouse property. Provide assistance to new businesses developing on the
Island. X BHT works closely with new businesses, both existing and proposed. Consider development of a City sponsored small business incubation center to provide for establishment and
development of small island businesses. X Deemed not practical. Develop a strong working relationship with Savannah Development & Renewal Authority. X Internal changes at SDRA are underway.
Working relationship will continue. Work with the Tourism Council and local business groups to encourage revitalization of business district. X Tourism Council has partnership with BHT.
Encourage the development of “off season” events and activities. X Tourism Council spends 20% of their budget marketing off season activities. Tybee for the Holidays program initiated
by BHT. Consider allowing dogs on identified beaches during off-season (Oct-Apr.) X There is no current support to change existing year round prohibition. Develop and promote eco-tourism
businesses and resources. X These types of businesses and activities are promoted in Tourism Council brochures as well at BHT Newsletters. Investigate potential for developing a convention
center on the Island. X This has not been formally explored due to shortage of land, cost /space and there are existing facilities in Savannah. Encourage small conventions to locate
on the Island during off-season. X Tourism Council sees this as a future opportunity. BHT works with facilities hosting convention goers. Coordinate and offer package deals for conferences.
X Not under consideration at this time. Local business specials offered to convention goers via BHT working with hosting facility. Evaluate opportunity to expand or relocate Visitor’s
Center and provide for hotel/bed and breakfast establishments activity bookings at the center. X Tourism Council is satisfied with existing facility. Cost would be an issue for relocation
to south end of the island. BHT /City have added an Information Hut at south end. Implement beautification /façade improvements in business districts through a revolving loan program.
X DDRLF application was made to DCA in 2009, but was denied. HOUSING Develop recommendations for new development, redevelopment, and restoration that address mass, scale and density
of development. X 20110728 CC Packet 20110721 120_010_000002
Short Term Work Program Update -City of Tybee Island Page 3 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Ensure that new development is consistent with the
character of the neighborhood as defined in the Master Plan. X Consider adopting a standard for maximum lot coverage. X Consider allowing upstairs residential development in commercial
areas, if the use is primarily commercial. X Consider the need for variances for rooflines where floodplains restrict first floor development, but do not allow fourth floor development.
X LAND USE Appoint a task force to review effectiveness of current code. X Process underway of updating LDC in accordance with the Master Plan. Update Land Development Code in accordance
with recommendation of the Task Force and vision of this Plan. X Process underway of updating LDC in accordance with the Master Plan. As part of the update, restrict residential down-zoning
in commercial areas. X As part of the update, ensure zoning regulations are consistent with the Master Plan. X Process underway of updating LDC in accordance with the Master Plan. Improve
the level of code enforcement. X Police Department has an officer dedicated to code enforcement. Educate residents about zoning, allowable land uses, and the rezoning process. X Community
Development Department has a brochure regarding when permits are necessary. It is available for the public in the office, on the city website and via various city communications. Develop
and adopt a Catastrophic Disaster Rebuild Plan for the Island. X Need to funding for this comprehensive plan. Develop a comprehensive GIS database for the City. X 20110728 CC Packet
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Short Term Work Program Update -City of Tybee Island Page 4 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** TRANSPORTATION Conduct transportation engineering
study in accordance with issues & opportunities identified in this Plan. X RS & H conducted a Hwy 80 Corridor Pedestrian /Traffic study for safety and traffic calming measures. As part
of this study, explore possibility of taking control of Butler/Highway 80. X Maintenance costs of resurfacing all of Highway 80 are cost prohibitive. As part of the study, explore potential
to offer subsidized open-air trolley services around the Island to reduce traffic. X Private businesses are operating transportation services on island. As part of this study, explore
charging additional “hotel tax” to help fund a city subsidized on and off Island transportation system. X BHT and the City worked with Coastal Regional Commission to implement a Savannah
– Tybee Beach Shuttle. Funding through an additional “hotel tax” is not necessary. As part of this study, investigate potential to make Highway 80 a toll road. X A toll road would be
cost prohibitive with no funding available for a feasibility study. Concerns arise over how the City would be able to control parking locations and ensure that once a toll payment is
received, a parking space would be available. As part of this study, investigate need and potential to locate a parking garage on the Island. X This issue has been explored. However,
the cost of a parking garage is prohibitive due to the seasonal demand of parking and shortage of land. As part of this study, investigate feasibility of using commercial parking lots
for public parking. X Additional parking has been identified and implemented. Private parking lots are now permitted in residential areas with a Tybee business license approved by Council.
As part of this study, develop “peak use” contingency for parking. X Private parking lots are now permitted between Memorial Day and Labor Day in residential areas with a Tybee business
license approved by Council. As part of this study, explore the potential for providing employee transportation for Island workers. X BHT issued a survey to businesses re: a Vanpool
program operated by the Coastal Regional Commission. There was a lack of interest due to need for shared cost between employee and employer. Develop a GIS inventory of roads by type
(arterial, collector, local) and assess condition. X Coordinate with GDOT to ensure that any widening of the Lazaretto Creek bridge includes a separate bike lane X GDOT has assured the
City that bike lanes will exist on future bridge upgrades. 20110728 CC Packet 20110721 120_010_000004
Short Term Work Program Update -City of Tybee Island Page 5 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Encourage development of the bikeway to connect Tybee
Island with Wilmington Island X TE grant has been approved to form the first trail connection to Lazaretto Bridge. As part of Land Code Update, develop zoning overlay to require easements
from property owners along Highway80 to complete the Tybee/Wilmington Island bikeway. X Develop multi-use paths throughout the City. X Bike routes created for bicycle friendly designation.
Support and Implement beautification and streetscaping along Butler Avenue/Highway 80 X Streetscape project on Butler Ave. between 14th Street and Tybrisa will begin in the fall of 2011.
Palm trees were planted along 1st Street (Hwy 80) in 2009. Bring level of service up to streets designated use. X The city has a 5-year resurfacing plan currently underway dependent
on funding. Implement Tybrisa Streetscape Project. X . Clearly define parking requirements for seasonal rentals and educate visitors about requirements. X City, BHT and Tourism Council
addressed this issue. A public parking map was created and published in local newspaper and through various means of communications. Educate residents and visitors about transportation
related ordinances, alternative transit, and alternative transportation routes. X Shuttle service provided by Coastal Regional Commission is promoted on a limited basis by Tourism Council.
Future promotion will be determined by the capacity of the shuttle service. BHT promotes the Savannah – Tybee Beach Shuttle via various means of communication and advertisements in partnership
with the City of Savannah. As part of the Wayfinding Project, review and revise existing sign ordinance to create design standards and a theme for signage along roadways. X . CULTURAL
& HISTORIC RESOURCES Revisit the potential for establishing “Local Historic Districts” on the Island. X Three local Historic Districts are established going back to 2000. City Council
has reactivated the Historic Preservation Commission as of 2009. Appoint members to the Historic Preservation Review Committee. X As part of Land Code Update, review and update section
14 of Tybee’s Land Development Code. X Under review by the Historic Preservation Commission and City Council. Anticipated update due by the end of 2011. Use Historic Review Committee
to determine appropriate design guidelines X 20110728 CC Packet 20110721 120_010_000005
Short Term Work Program Update -City of Tybee Island Page 6 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Pursue Certified Local Government Status. X Currently
underway with the Historic Preservation Commission. Establish a GIS inventory of historic structures. X Create a cultural arts liaison. X This is encompassed within the Better Hometown
Coordinator and program as a whole. Educate residents and developers with regard to cost effective materials, treatments X Work with historic preservation groups to seek funding to assist
with restoration projects X Educate owners of historic structures about economic benefits such as tax credits, conservation easements, tax freezes, etc. X BHT has hosted public meetings
with HPD and Historic Preservationists presenting. Support the City’s Arts Commission and the development of additional cultural resources. X BHT hosts musical outdoor concerts as part
of the program’s mission. City has issued a significant loan for the Friends of Tybee Theater to help with the restoration of the Tybee Post Theater. Continue to support the renovation
of Guard House Tybee Post Theatre. X City has issued a significant loan to the Friends of Tybee Theater to help with the restoration of the Tybee Post Theater. Consider the development
of a public arts center/artist incubator center. X Tybee Arts Center Support Preservation of Buckley property. X X Continue to support Lighthouse Museum. X Examine potential to use the
Tybee Gymnasium for art showings, craft fairs, and/or artist’s space. X Gym is used for recreation and for local plays. NATURAL RESOURCES Develop complete GIS inventory of City’s natural
resources. X A partial tree inventory was completed with a forestry grant and entered into GIS in 2009. Prioritize acquisition and preservation of greenspace, parks and conservation
easements. X Create linkages between green space, parks, cultural, and historic interest points. X The new bicycle/pedestrian path along hwy 80 will add an important connection. Identify
various tools that support preservation efforts such as grants, conservation easements, etc. X Continue to implement the NPDES Phase I MS4 Permit SWMP. X Public works continues to implement
in partnership with MPC/Chatham County. $40,000 in improvements per year. 20110728 CC Packet 20110721 120_010_000006
Short Term Work Program Update -City of Tybee Island Page 7 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Implement a citywide bacteria monitoring program
to identify the source of bacteria contamination on the beaches. X Bacteria and beach water quality is monitored via a partnership with Coastal Environmental Services, EPD and Chatham
County. Implement a sanitary sewer inspection and rehabilitation program in compliance with NPDES requirements. X As needed upgrades are made. Master Plan has been created for prioritized
repairs. Develop a water conservation program that meets requirements of the Coastal Plan for Saltwater intrusion. X In place. Implement water conservation program that meets requirements
of the Coastal Plan for Saltwater intrusion. X The City adopted a tiered water rate schedule and removed beach showers to reduce water usage to the 2006 water withdrawal levels. Provide
education to visitors on natural resource protection efforts including: recycling, water conservation, stormwater pollution, and respect of marine and marsh life. X This is accomplished
through literature provided at the visitors center and city hall. Also promoted through social media. Keep Tybee Tidy marketing campaign currently being promoted. BHT has a grant for
anti-litter, debris and recycling usage and awareness. Develop a targeted education program from developers that cover topics such as E & S control, buffers, tree protection and stormwater
management. X As part of the Land Code Update, allow for and encourage Low Impact Development practices such as rain barrels, green roofs and rain gardens in public and private projects.
X A Community garden started on city property for the public in 2010. The garden is a demonstration project for water reuse. As part of the Wayfinding Project, place interpretive signage
on dune crossings and along trails to educate residents and visitors about the fragile coastal environment. X Signs have been placed at multiple beach access points by Marine Science
Center and the city. Continue to work with DNR for wetlands/marsh protection X As part of the Land Code Update, review Tree Ordinance; develop incentives to promote the retention of
trees as opposed to removal and replacement. X Sixty percent of Island’s tree canopy is inventoried in the City’s GIS. Target date for completion is 2012. Support Marine Science Center
Relocation. X City has SPLOST funds set aside for new building. 20110728 CC Packet 20110721 120_010_000007
Short Term Work Program Update -City of Tybee Island Page 8 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Continue to support work of Marine Science Center.
X
The City contributes to the TIMSC annually with funding, project assistance and space. Continue urban reforestation program. X Public Works Department developed a partnership with Savannah
Tree Foundation to plant native trees on the Island. Continue to monitor drainage issues in dunes. X Continue to seek funding and implement beach renourishment. X City sets aside SPLOST
and general fund money each year for funding the next renourishment and looks for other funding sources. Promote the use of native plants/xeriscape through the development of landscaping
guidelines. X Update the Solid Waste Management Plan. X FACILITIES & SERVICES Conduct a study to determine the carrying capacity of the Island as it relates to infrastructure and natural
resources. X Need funding from DCA or other source for study. Develop a capital improvement plan to be implemented in conjunction with road rehabilitation X The city has a 5-year resurfacing
plan currently underway that is dependent on funding. As part of carrying capacity study, develop a water supply contingency plan that evaluates and plans for alternative sources. X
City staff and engineer are evaluating alternative water supply sources. Develop a wayfinding & educational sign system that is Island-wide and has a theme or “brand”. X Conduct a GIS
inventory of the number of shallow wells and septic tanks on the Island. X Prioritized the GIS inventory of city’s infrastructure, parking spaces and trees. Plan to inventory these as
funds are available. Assess viability of building more permanent and/or temporary public restrooms. X Two mobile bathrooms were installed on the southend for public use due to FEMA requirements.
Permanent public restrooms are located at the southend and the north beach area. Public parks and the Back River Fishing Pier also have permanent public restrooms. Explore the potential
to bury power lines. X Cost of this item is prohibitive. Produce information packets for residents and visitors. X . Work with YMCA to develop programs at the gym. X The YMCA hosts Friday
Night Skate Night for the youth. 20110728 CC Packet 20110721 120_010_000008
Short Term Work Program Update -City of Tybee Island Page 9 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Support continued planning and program development
for the Rivers End Campground to attract visitors in the off season. X Program Planning/Facilitation is implemented via volunteer, seasonal Camp Host. Off-season programming duties promoted
by Campground staff. Continue to upgrade sidewalks /public facilities to be ADA compliant X $165,000 in TE Grant and City funding has been spent on sidewalk upgrades. $40,000 of SPLOST
funds were spent in 2011 on MOBI Mats for accessibility to the beach. City Hall restrooms improved for ADA accessibility in 2011. Continue upgrade of sewer collection system; improve
efficiency, reduce stormwater intrusion and explore feasibility of connecting existing septic systems users to the treatment facility. X System is updated frequently. Approximately ten
residential dwellings have been removed from septic. Continue to plan for wastewater treatment plant expansion X There is currently no upswing in demand to justify the cost of plant
expansion. Examine potential to incorporate reuse water treatment and purple pipe systems during the wastewater treatment plant expansion. X Without expansion of treatment plant, sources
of reuse water are limited. Make improvements to the public works complex. X Storage capacity at the complex has been increased. Continue to maintain/replace as necessary all public
works equipment. X Public Works Department maintains a CIP to replace equipment as necessary. Develop a stormwater master plan to address drainage issues. X As part of master plan, investigate
potential for locating permanent drainage structures through dunes. X After completion of master plan, make recommended improvements to Storm Drainage System. X Public Works completed
the 14th th Street drainage project to handle a 50 year flood. Overall storage capacity has been increased 40%. Convert all drainage and water & sewer data to digital GIS format. X Develop
conceptual design & architectural drawings for project to replace Public Safety Facility. X Safety Committee appointed by City Council is analyzing a design build program for a new facility.
Replace Parking Services Building on Tybrisa Street; add Lifeguard Station to new facility as part of Tybrisa/Strand Streetscape. X Investigate potential to reinstall portions of the
Strand boardwalk. X This issue was examined during Tybrisa /Strand streetscape project, and it was decided boardwalk would not be installed, but a wide sidewalk installed instead. Update
dune crossovers. X Public Works Department has a Master schedule in place to replace two or three crossovers per year. 20110728 CC Packet 20110721 120_010_000009
Short Term Work Program Update -City of Tybee Island Page 10 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** INTERGOVERNMENTAL COORDINATION Work with Chatham
Area Transit and other local governments to identify remote park and ride sites. X Included as a partner in Highway 80 Challenge Study. BHT and CRC developed and implemented a shuttle
service from Savannah to Tybee. Continue to participate in regional transportation efforts. X Included as a partner in Highway 80 Challenge Study. Coordinate with CEMA, Chatham County
and other local and regional planning agencies to implement Tybee Island’s Hurricane Disaster Management Plan. X City employees participated in Hurricane Gilligan exercise in 2010. 20110728
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Short Term Work Program Update -City of Tybee Island Page 11 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. PART II: FIVE (5) YEAR
UPDATE (pages 11 – 17) Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source POPULATION Develop a tourism marketing campaign that focuses
on drawing identified tourist groups to the Island. X X X X X Tourism Council, BHT $100,000 Tourism Council As part of carrying capacity study determine sufficiency of services and facilities
for the aging population. X X City, BHT $45,000 DNR, ACOE, General Fund Develop an education packet to be distributed to visitors about available activities/services/resources (include
information about natural resources protection, local ordinances, etc. X X X X X City, Tourism Council, BHT $25,000 General Fund, DCA, H/M Tax Work with various rental agencies, realtors,
hotels/bed and breakfast establishments to distribute the packet to island visitors. X X X X X Tourism Council Staff Time H/M Tax, General Fund ECONOMIC DEVELOPMENT Reactivate the DDA
upon completion of the Market Study. X City, BHT $50,000 DNR, General Fund Prepare economic development plan for business district. Consider identified issues and opportunities for economic
development. X X City, BHT $75,000 City, DCA Evaluate potential for an Urban Redevelopment plan and creation of an enterprise zone. X X X City Staff Time General Fund Support the development
of heritage tourism. X X X X X City, Tourism Council, BHT Staff Time, Grants National Parks Service, DCA Provide assistance to new businesses developing on the Island. X X X X X City,
BHT $10,000/year General Fund Develop a strong working relationship with Savannah Development & Renewal Authority. X X X X X City, BHT Staff Time General Fund Work with the Tourism Council
and local business groups to encourage revitalization of business district. X X X X X City, BHT, Tourism Council Staff Time General Fund Encourage the development of “off season” events
and activities. X X X X X City, BHT, Tourism Council Staff Time General Fund 20110728 CC Packet 20110721 120_010_000011
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2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Develop and promote eco-tourism businesses and resources. X X X X X City, BHT, Tourism Council Staff Time
General Fund Investigate potential for developing a convention center on the Island. X X City, BHT, Tourism Council Staff Time General Fund Encourage small conventions to locate on the
Island during off-season. X X X X X City, BHT, Tourism Council Staff Time General Fund Implement beautification /façade improvements in business districts through a revolving loan program.
X X X X X City, BHT $10,000 DCA HOUSING Develop recommendations for new development, redevelopment, and restoration that address mass, scale and density of development. X X City $65,000
DCA, City Ensure that new development is consistent with the character of the neighborhood as defined in the Master Plan. X X X X X City Staff Time General Fund Consider adopting a standard
for maximum lot coverage. X X City Staff Time General Fund Consider allowing upstairs residential development in commercial areas, if the use is primarily commercial. X X City Staff
Time General Fund Consider the need for variances for rooflines where floodplains restrict first floor development, but do not allow fourth floor development. X X City Staff Time General
Fund LAND USE Update Land Development Code in accordance with recommendation of the Task Force and vision of this Plan. X X X X X City $65,000 DCA, City As part of the update, restrict
residential down-zoning in commercial areas. X X City $65,000 DCA, City As part of the update, ensure zoning regulations are consistent with the Master Plan. X X X X X City $65,000 DCA,
City Improve the level of code enforcement. X X X X X City Staff Time General Fund Educate residents about zoning, allowable land uses, and the rezoning process. X X X X X City Staff
Time General Fund Develop and adopt a Catastrophic Disaster Rebuild Plan for the Island. X X City $80,000 DCA 20110728 CC Packet 20110721 120_010_000012
Short Term Work Program Update -City of Tybee Island Page 13 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Develop a comprehensive GIS database for the City. X X X X X City $45,000 General Fund, ESRI, SPLOST, ACOE
TRANSPORTATION Conduct transportation engineering study in accordance with issues & opportunities identified in this Plan. X X X X X City, CUTS $75,000 General Fund, DCA As part of this
study, explore possibility of taking control of Butler/Highway 80. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of the study, explore potential to offer subsidized open-air
trolley services around the Island to reduce traffic. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, explore charging additional “hotel tax” to help fund a
city subsidized on and off Island transportation system. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, investigate potential to make Highway 80 a toll road.
X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, investigate need and potential to locate a parking garage on the Island. X X X City, CUTS $125,000 General Fund,
DCA, GDOT As part of this study, investigate feasibility of using commercial parking lots for public parking. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study,
develop “peak use” contingency for parking. X X X City, CUTS $125,000 General Fund, DCA, GDOT Coordinate with GDOT to ensure that any widening of the Lazaretto Creek bridge includes
a separate bike lane X X X X X City Staff Time General Fund Encourage development of the bikeway to connect Tybee Island with Wilmington Island X X X X X City Staff Time General Fund
As part of Land Code Update, develop zoning overlay to require easements from property owners along Highway80 to complete the Tybee/Wilmington Island bikeway. X X City $65,000 DCA, City
Develop multi-use paths throughout the City. X X X X X City $150,000 General Fund, DCA, DNR, State, GDOT 20110728 CC Packet 20110721 120_010_000013
Short Term Work Program Update -City of Tybee Island Page 14 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Support and Implement beautification and streetscaping along Butler Avenue/Highway 80 X X X X X City $250,000
GDOT Bring level of service up to streets designated use. X X X X X City $1 million/year SPLOST, General Fund, GDOT Clearly define parking requirements for seasonal rentals and educate
visitors about requirements. X X X X X City, Tourism Council, BHT Staff Time General Fund Educate residents and visitors about transportation related ordinances, alternative transit,
and alternative transportation routes. X X X X X City, Tourism Council, BHT Staff Time General Fund CULTURAL & HISTORIC RESOURCES Revisit the potential for establishing “Local Historic
Districts” on the Island. X X City Staff Time General Fund As part of Land Code Update, review and and update section 14 of Tybee’s Land Development Code. X X City $65,000 DCA, City
Use Historic Review Committee to determine appropriate design guidelines X X X X X City Staff Time General Fund Pursue Certified Local Government Status. X X City Staff Time General
Fund Establish a GIS inventory of historic structures. X X City $45,000 General Fund, ESRI, SPLOST, SAGIS Educate residents and developers with regard to cost effective materials, treatments
X X X X X City Staff Time General Fund Work with historic preservation groups to seek funding to assist with restoration projects X X X X X City Staff Time General Fund Educate owners
of historic structures about economic benefits such as tax credits, conservation easements, tax freezes, etc. X X X X X City Staff Time General Fund Support the City’s Arts Commission
and the development of additional cultural resources. X X X X X City Staff Time General Fund Continue to support the renovation of Guard House Tybee Post Theatre. X X X X X City $50,000
SPLOST Consider the development of a public arts center/artist incubator center. X X X X City Staff Time General Fund Continue to support Lighthouse Museum. X X X X X City $25,000/year
General Fund 20110728 CC Packet 20110721 120_010_000014
Short Term Work Program Update -City of Tybee Island Page 15 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source NATURAL RESOURCES Develop complete GIS inventory of City’s natural resources. X X City $45,000 General Fund,
ESRI, SPLOST Prioritize acquisition and preservation of greenspace, parks and conservation easements. X X X X X City Staff Time General Fund Create linkages between green space, parks,
cultural, and historic interest points. X X X X X City $150,000 General Fund, GDOT, DCA, County, DNR, State Identify various tools that support preservation efforts such as grants, conservation
easements, etc. X X X X X City Staff Time General Fund Continue to implement the NPDES Phase I MS4 Permit SWMP. X X X X X City, MPC, County $25,000 General Fund Implement a citywide
bacteria monitoring program to identify the source of bacteria contamination on the beaches. X X X X X City $25,000 DNR, General Fund Implement a sanitary sewer inspection and rehabilitation
program in compliance with NPDES requirements. X X X X X City $440,000 SPLOST Provide education to visitors on natural resource protection efforts including: recycling, water conservation,
stormwater pollution, and respect of marine and marsh life. X X X X X City, Tourism Council, BHT $25,000 General Fund, DCA Develop a targeted education program from developers that cover
topics such as E & S control, buffers, tree protection and stormwater management. X X X X X City $5,000/yr Permit Fees, DCA, NCRS As part of the Land Code Update, allow for and encourage
Low Impact Development practices such as rain barrels, green roofs and rain gardens in public and private projects. X X X X X City $65,000 DCA, City As part of the Wayfinding Project,
place interpretive signage on dune crossings and along trails to educate residents and visitors about the fragile coastal environment. X X X X X City $50,000 DNR, General Fund Continue
to work with DNR for wetlands/marsh protection X X X X X City Staff Time General Fund As part of the Land Code Update, review Tree Ordinance; develop incentives to promote the retention
of trees as opposed to removal and replacement. X X City $65,000 DCA, City Support Marine Science Center Relocation. X X X X X City Staff Time General Fund SPLOST Continue to support
work of Marine Science Center. X X X X X City $50,000/year General Fund 20110728 CC Packet 20110721 120_010_000015
Short Term Work Program Update -City of Tybee Island Page 16 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Continue urban reforestation program. X X X X X City Varies General Fund, “Palms Up” user fees Continue
to monitor drainage issues in dunes. X X X X X City Staff Time General Fund Continue to seek funding and implement beach renourishment. X X X X X City $12 million SPLOST, ACOE-Federal
Government, State of Georgia, Chatham County Promote the use of native plants/xeriscape through the development of landscaping guidelines. X X X X X City Staff Time General Fund FACILITIES
& SERVICES Conduct a study to determine the carrying capacity of the Island as it relates to infrastructure and natural resources. X X City $45,000 DNR, ACOE, General Fund Develop a
capital improvement plan to be implemented in conjunction with road rehabilitation X X X X X City $100,000 SPLOST, General Fund, GDOT As part of carrying capacity study, develop a water
supply contingency plan that evaluates and plans for alternative sources. X X City $45,000 DNR, ACOE, General Fund Conduct a GIS inventory of the number of shallow wells and septic tanks
on the Island. X X City $10,000 DNR, General Fund, Water Systems Council Work with YMCA to develop programs at the gym. X X X X X City Staff Time General Fund Support continued planning
and program development for the Rivers End Campground to attract visitors in the off season. X X X X X City, Tourism Council $30,000 General Fund, DNR Continue to upgrade sidewalks /public
facilities to be ADA compliant X X X X X City $50,000 General Fund, DCA, SPLOST Continue upgrade of sewer collection system; improve efficiency, reduce stormwater intrusion and explore
feasibility of connecting existing septic systems users to the treatment facility. X X X X X City $2,225,000 SPLOST Make improvements to the public works complex. X X X X X City $300,000
SPLOST Continue to maintain/replace as necessary all public works equipment. X X X X X City $100,000 General Fund, SPLOST After completion of master plan, make recommended improvements
to Storm Drainage System. X X X X X City $750,000 SPLOST Develop conceptual design & architectural drawings for project to replace Public Safety Facility. X X City $75,000 SPLOST Update
dune crossovers. X X X X X City $100,000 per crossing General Fund, DNR 20110728 CC Packet 20110721 120_010_000016
Short Term Work Program Update -City of Tybee Island Page 17 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description
2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source INTERGOVERNMENTAL COORDINATION Work with Chatham Area Transit and other local governments to identify remote
park and ride sites. X X X City, BHT Staff Time General Fund Continue to participate in regional transportation efforts. X X X X X City Staff Time General Fund Coordinate with CEMA,
Chatham County and other local and regional planning agencies to implement Tybee Island’s Hurricane Disaster Management Plan. X X X X X City Staff Time General Fund 20110728 CC Packet
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RESOLUTION OF SUBMITTAL BY THE TYBEE ISLAND CITY COUNCIL Whereas, the City of Tybee Island, Georgia, has completed a Short Term Work Program Update; and Whereas, this Short Term Work
Program Update was prepared in accordance with the Minimum Planning Standards and Procedures for Local Comprehensive Planning established by the Georgia Planning Act of 1989; and Whereas,
a public hearing was held on July 28, 2011, BE IT THEREFORE RESOLVED, that the Tybee Island City Council does hereby authorize the City Manager to transmit the Short Term Work Program
Update to the Coastal Regional Commission and the Georgia Department of Community Affairs for review, as per the requirements of the Georgia Planning Act of 1989. Adopted this _______
day of ______________, 2011 CITY OF TYBEE ISLAND, GEORGIA By: __________________________________________ Mayor Date Attest: __________________________________________ Clerk Date ....
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Designer Date Scale Drawing No. Jul 19 2011 1 of 3 STATISTICS Description Symbol Avg Max Min Max/Min Avg/Min Workplane 13.2 fc 15.9 fc 7.7 fc 2.1:1 1.7:1 LUMINAIRE SCHEDULE Symbol Label
Qty Catalog Number Description Lamp File Lumens LLF Watts LM-1 7 WT-2T5-UH.IES WL-105833 5000 0.88 105 TWO 54-WATT T-5 LINEAR FLUORESCENTS. 7.8 8.3 7.8 13.2 14.2 13.2 14.1 15.1 14.1
13.7 14.4 13.7 14.8 14.8 14.1 14.9 14.1 14.1 14.9 14.1 14.8 14.8 13.7 14.4 13.7 14.1 15.1 14.1 13.2 14.2 13.2 8.2 7.7 7.7 15.9 15.9 Plan View Scale 1" = 10' 20110728 CC Packet 20110721
120_030_000001 Wet Listed Vapor Tight Fluorescent No Reflector 2/54 watt T5HO's, 120-277v Universal 4' SILVERWAVES, Inc. Canopy in Front of Building 100' x 12' x 14' Melissa DeNicola
Designer Date Scale Drawing No. Jul 19 2011 2 of 3 STATISTICS Description Symbol Avg Max Min Max/Min Avg/Min Workplane 11.6 fc 14.3 fc 9.5 fc 1.5:1 1.2:1 LUMINAIRE SCHEDULE Symbol Label
Qty Catalog Number Description Lamp File Lumens LLF Watts LM-1 5 WT-2T5-UH.IES WL105833 5000 0.88 105 TWO 54-WATT T-5 LINEAR FLUORESCENTS. 10.3 11.2 11.8 11.2 12.6 13.7 12.6 11.1 11.6
11.1 13.1 13.1 11.1 11.6 11.1 12.6 13.6 12.6 11.2 11.8 11.2 10.3 9.5 9.5 9.5 9.5 14.3 Plan View Scale 1" = 8' 20110728 CC Packet 20110721 120_040_000001 Wet Listed Vapor Tight Fluorescent
No Reflector 2/54 watt T5HO's, 120-277v Universal 4' SILVERWAVES, Inc. Canopy in Back of Building 80' x 12' x 14' Melissa DeNicola
Designer Date Scale Drawing No. Jul 19 2011 3 of 3 STATISTICS Description Symbol Avg Max Min Max/Min Avg/Min Workplane 13.5 fc 14.3 fc 12.8 fc 1.1:1 1.1:1 LUMINAIRE SCHEDULE Symbol Label
Qty Catalog Number Description Lamp File Lumens LLF Watts LM-1 3 WT-2T5-UH.IES WL-105833 5000 0.88 105 TWO 54-WATT T-5 LINEAR FLUORESCENTS. 14.0 13.5 13.5 13.5 13.5 14.0 12.8 12.8 12.8
12.8 14.3 14.3 Plan View 20110728 CC Packet Scale 1" = 4' 20110721 120_050_000001 Wet Listed Vapor Tight Fluorescent No Reflector 2/54 watt T5HO's, 120-277v Universal 4' SILVERWAVES,
Inc. Canopy in Side of Building 40' x 12' x 14' Melissa DeNicola
5998 Lake Forrest Drive Atlanta, GA 30328 404-843-1815 Raymond@whiteheadassoc.com Date:7/13/2011 GE 1000w Power Flood Drawing #-WHA-1101 Scale: 1 inch= 60 Ft. LOVELL AVENUE BUTLER AVENUE
THIRD AVENUE 10'-0" SIDE WALK SIDE WALK H.C. H.C. H.C. H.C. Grass_Top SIDE WALK Grass_1_Top Parking Lot Neighbor Property 0.1 0.1 0.1 0.1 0.1 0.1 0.1 0.3 0.3 0.4 0.5 0.5 0.4 0.3 0.2
0.3 0.4 0.4 0.5 0.7 0.7 0.6 0.4 0.3 0.5 0.5 0.5 0.6 0.9 1.2 1.0 0.7 0.6 0.6 0.6 0.6 0.7 1.1 1.8 1.9 1.3 0.8 0.8 0.7 0.6 0.7 1.4 2.6 3.5 2.6 1.7 2.3 2.7 2.8 3.0 3.1 3.0 2.8 2.7 2.3 1.7
1.1 0.9 0.7 0.6 0.8 1.5 3.7 5.6 4.7 0.8 1.2 1.6 2.3 3.5 4.7 5.5 5.7 5.8 5.7 5.5 4.8 3.4 2.3 1.7 1.2 0.8 0.6 0.5 0.8 1.8 4.6 8.4 8.2 0.6 1.1 1.7 2.7 4.9 7.5 9.1 9.4 9.5 9.4 9.0 7.5 4.9
2.7 1.7 1.1 0.7 0.4 0.4 0.9 2.3 6.5 14.1 16.8 0.4 0.9 1.6 3.0 5.9 11.6 13.3 14.5 12.8 14.5 13.4 11.5 5.9 3.0 1.7 0.9 0.5 0.3 0.5 1.2 3.1 10.0 25.9 33.9 7.1 13.6 17.3 17.5 15.7 17.5 17.3
13.5 7.0 3.3 1.5 0.3 0.6 1.4 4.0 13.8 34.0 43.5 3.9 10.1 14.2 12.9 9.8 12.8 14.3 10.2 4.0 1.4 0.6 0.3 0.7 1.8 5.0 13.9 28.8 36.2 0.4 0.9 2.4 5.7 10.7 16.0 19.7 0.5 1.4 2.9 5.4 6.9 7.6
0.7 1.4 2.7 4.1 3.9 3.6 0.1 0.3 0.3 0.3 0.2 0.1 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.1 0.1 0.1 0.0 0.0 0.0 0.0 0.2 0.1 0.1 0.0 0.0 0.0 0.0 0.2 0.1 0.1 0.0 0.0 0.0 0.0 0.4 0.2 0.1 0.0 0.0 0.0
0.0 0.8 0.5 0.1 0.0 0.0 0.0 0.0 1.8 0.8 0.2 0.0 0.0 0.0 0.0 4.0 1.6 0.2 0.0 0.0 0.0 0.0 9.0 2.8 0.2 0.0 0.0 0.0 0.0 19.6 4.7 0.3 0.0 0.0 0.0 0.0 1.5 31.6 7.5 0.4 0.0 0.0 0.0 0.0 0.2
0.4 1.0 2.7 0.5 0.3 32.0 5.3 0.1 0.0 0.0 0.0 0.0 0.0 0.1 0.2 0.4 1.1 4.7 7.1 6.0 2.9 6.0 7.1 4.7 1.1 0.4 0.2 0.2 0.2 18.2 2.8 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.0
0.1 0.1 0.1 0.0 0.0 0.1 0.1 0.2 5.2 0.7 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.2 4.5 0.9 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.2 0.3 0.7 1.4 2.2 2.5 2.5 2.0 1.3 0.2 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.3 0.6 1.0 1.2 1.1
0.9 0.8 0.4 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.1 0.2 0.3 0.4 0.6 0.5 0.5 0.3 0.3 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.1 0.0 0.1 0.0 0.0 0.3 0.2 0.1 0.0 0.2 0.4 0.5 0.1 0.0 0.3 0.6 0.7 0.8 0.6 0.8 0.9 0.9 1.1
1.0 1.0 1.3 1.4 0.1 0.1 0.1 0.1 0.1 0.1 0.2 0.2 0.1 0.1 0.2 0.2 0.1 0.1 0.2 0.3 0.1 0.1 0.2 0.3 0.1 0.1 0.2 0.3 0.1 0.1 0.2 0.2 0.4 0.0 0.1 0.1 0.2 0.3 0.0 0.0 0.1 0.1 0.2 0.0 0.0 0.0
0.1 0.1 0.0 0.0 0.0 0.1 0.1 0.0 0.0 0.0 0.0 0.1 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 Luminaire Schedule Symbol Qty Label Arrangement Total Lamp Lumens Calculation
Summary LLF Description Label CalcType Units Avg Max Min Avg/Min Max/Min Grass_1_Top Illuminance Fc 0.24 1.4 0.0 N.A. N.A. Grass_Top Illuminance Fc 0.89 32.0 0.0 N.A. N.A. Neighbor Property
Illuminance Fc 0.09 0.4 0.0 4 N.A. N.A. Parking Lot_Top Illuminance Fc 5.01 43.5 PF1K01M0A27X6DBxxx SINGLE 81000 0.689 1000w MH Flood With Shiel 0.1 50.10 435.00 20110728 CC Packet 20110721
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ORDINANCE NO. 33-2011 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO USE OF MUNICIPAL BEACHES FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority
for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and
improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the
Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island so as
to amend in particular Section 12-1 pertaining to use of municipal beaches so as to add a subsection, and NOW, THEREFORE, it is hereby ordained by the governing authority of the City
of Tybee Island that Chapter 12, Article I, Uses of Municipal Beaches, of the Code of Ordinances of the City of Tybee Island is hereby amended to add subsection (17) so as to hereafter
provide as follows: Sec. 12-1 Uses of Municipal Beaches. (a)(17) Removal of live animals. It shall be unlawful to remove any non-regulated live animals including shells, sand dollars
and hermit crabs from the beach. It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code
of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such intention. 20110728 CC Packet 20110721 130_010_000001
This Ordinance
shall become effective on ________ day of __________________, 2011. ADOPTED THIS DAY OF , 2011. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: SECOND READING:
______ ENACTED: EMH/Tybee/Ordinances/2011/33-2011 – non-removal of live animals 20110728 CC Packet 20110721 130_010_000002
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MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane
Schleicher ACTING CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the scheduled Council meeting.
If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: July 28, 2011 Item: Gymnasium Guest Form Explanation:
_ __________________________________________________________________________________ __________________________________________________________________________________________ Budget
Line Item Number (if applicable): Paper Work: __X___ Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen
copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the meeting. NOTE:
Request will be postponed if necessary information is not provided. Submitted by: Diane D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: ____________________________________________________
____________________________ __________________________________________________________________________________________ Date given to Clerk of Council 7.21.11 20110728 CC Packet 20110721
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Gymnasium Guest Information AND RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT Name: ____________________________________________ Date of Birth: _____________________________
Address: __________________________________________ City: _____________ State: _____ Zip: ________ Phone: ___________________________________ Driver’s License Number: ____________________________
FACILITY USAGE POLICY -All guests are required to show a state issued ID. Guests without a photo ID will not be allowed to use the facility. -All guests are required to complete the
Guest Registration form and pay facility fee of $5.00. -All guests understand and acknowledge that half of the City of Tybee Gymnasium is reserved for Tybee Island residents and YMCA
members at all times. -All guests are expected to maintain themselves in a respectful manner towards property, other patrons, staff and the facility. Any guests not abiding by the facility
rules will be asked to leave the property immediately and no refund will be issued. -No food or drinks are allowed in the gymnasium. -For guests using locker room or showers, a gymnasium
form must be filled out and facility fee paid. RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT IN CONSIDERATION of being permitted to enter the City of Tybee Island Gymnasium
for any purpose, including but not limited to, observation, use of facilities or equipment, or participation in any events in any way, the undersigned, for himself or herself, his or
her heirs, successors, representatives, administrators and assigns does hereby release the City of Tybee Island, its elected officials, agents, volunteers employees, and officers and
the YMCA and all of its representatives, agents, volunteers, employees, successors and assigns from actions, causes of action, suits of any type or nature whatsoever, whether in law
or in equity, arising out of or relating to any loss, damage, or injury, including death, that may be sustained by the undersigned or which in any way relates to the undersigned’s entry
into the gymnasium premises and/or the facilities or equipment therein. Also, the undersigned for himself or herself, his or her heirs, successors, heirs, agents and assigns agrees and
covenants to refrain from bringing or causing to be brought any claims, demands, actions, suits, or other proceedings, whether at law or in equity, or whether before a court, arbitration
panel, agency, or board, or other body against the City of Tybee Island or the YMCA or any director, officer, employee, agent, or volunteer of the City of Tybee Island or the YMCA or
of the foregoing entities, individually or in any combination thereof on account of any and all rights, demands, damage, claims, actions, causes of action, duties or breach of duty,
known or unknown, existing, pending, accrued or unaccrued which the undersigned has, claims to have, or may have to the extent any such cause of action arises from this agreement or
performance under this agreement. The undersigned shall indemnify, protect, save and hold harmless the City of Tybee Island and the YMCA, and the directors, officers, employees, agents,
and volunteers of such entities (hereinafter the “indemnified parties”) from and against any and all claims, demands, judgments, setoffs, losses, damages, liabilities, awards, fines
and expenses, including without limitation, the concurrent negligence of one or more of the indemnified parties and the undersigned, the contributory negligence of one or both of the
indemnified parties and any third party, and any attorney’s fees, expenses, or other costs associated with or incurred based on or in any manner arising out of or related to the performance
or non-performance of this agreement or the exercise of any rights granted to the undersigned hereunder, including but not limited to, injury to 20110728 CC Packet 20110721 140_050_000001
persons or property, actual damages, consequential damages, punitive damages, losses, setoffs, warranty claims, product liability claims, or other damages arising out of an action for
strict liability in tort; provided, however, that nothing contained in this provision shall be interpreted to indemnify or hold harmless one or more of the indemnified parties against
liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence or willful misconduct of the indemnified parties or
their agents, employees, or volunteers. Without limiting the foregoing indemnity, the undersigned shall indemnify the indemnified parties for all defense costs, including reasonable
attorney’s fees, and amounts paid in settlement. The undersigned acknowledges that he or she has inspected the premises and facilities of the Tybee Island Gymnasium and acknowledges
that entry into the gymnasium for observation, participation, or use of any facilities or equipment constitutes an acknowledgment that such premises and all facilities and equipment
therein have been inspected and that the undersigned finds and accepts same as safe and reasonably suited for the purposes of such observation or use. The undersigned hereby elects,
voluntarily, to participate as an observer or participant and assumes all risk of loss, damage, or injury, including death, that may be sustained by the undersigned, or his or her property,
from participating in said observation or use. The undersigned further expressly agrees that the foregoing release, waiver and indemnity agreement is intended to be as broad and inclusive
as permitted by the laws of the State of Georgia and that if any portion hereof is held invalid, it is agreed that the balance hereof shall continue in full force and effect. THE UNDERSIGNED
HAS/HAVE READ AND VOLUNTARILY SIGNS THIS RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT, and further agrees that no oral representations or statements or inducements, apart
from the foregoing written agreement, have been made. I HAVE READ THIS RELEASE: ___________________________________________________________ (Signature of Applicant/Parent/Guardian if
under 18) DATE: __________________________________ 20110728 CC Packet 20110721 140_050_000002
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane
Schleicher CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda
Item Request Council Meeting Date for Request: 7/28/11 Item: Reclassify HR Administrator position to HR Manager. Explanation: This position has grown tremendously with the overpopulation
of our island. The number of employees that we have on staff and the turnover rate have both increased. As a result, this position is asked to perform more and more managerial type duties
that was previously required. As we became busier, dept heads are busier and push more of the HR responsibilities back to this position. This position is also responsible for keeping
the city compliant with the never-ending changes in state and federal law. This duty requires a a higher level of responsibility. This position is required to use judgment and foresight
to manage the duties that are required. Budget Line Item Number: 100-1540-51-1100 Paper Work: __X__Attached Already Distributed ____ To Be Handed Out at Council Meeting (by Requester)
______ Audio/Video Presentation** Submitted by: Mary Hogan Phone /Email: 786-4573 ext 111 Comments: Date given to Clerk of Council 07/20/11 20110728 CC Packet 20110721 140_060_000001
JOB TITLE: Human Resources Administrator GA04 DEPARTMENT: General Administration, City of Tybee Island JOB SUMMARY: This position is responsible for the administration and implementation
of the city personnel policies. MAJOR DUTIES: o Maintain accurate written procedures for all job responsibilities o Maintains employee files, including: annual sick leave records, personnel
files, and drug test results o Implements and administers city personnel policies; ensures compliance with State and Federal laws and regulations o Researches and recommends policy changes
to City Manager and Finance Director. o Provides information and resources to employees concerning problems with health benefits, personnel issues, including drug awareness, supervisory
skills, and sexual harassment o Processes grievances and assists department directors with disciplinary hearings o Assists department director by preparing and placing advertising, maintaining
list of current openings, recruiting and screening applicants, securing references, and conducting interviews o Sets up random and pre-employment physical examinations and drug tests
for employees at the direction of the city manager. o Administers benefits program, including workers’ compensation, group hospitalization, life insurance, and voluntary benefit programs
o Coordinates the orientation process for new employees o Coordinates employee recognition programs o Ensures that all personnel policies are published and maintained o Remains aware
of developments and trends in the field of human resources by attending workshops, meetings, conferences, and reading professional literature. o Ensures compliance with the Fair Labor
Standards Act o Performs other related duties as assigned KNOWLEDGE REQUIRED BY THE POSITION: o Knowledge of public administration principles and practices o Knowledge of city personnel
and budgeting policies and procedures 20110728CC Packet 20110721 140_060_000001
Human Resources Administrator, General Administration Page 2 o Knowledge of city codes, ordinances, and regulations o Skill in the use of office equipment such as computer, typewriter,
facsimile machine, and copier o Skill in policy development and implementation o Skill in oral and written communication o Knowledge of the laws that govern public employees SUPERVISORY
CONTROLS: Management assigns work in terms of department goals and objectives. The supervisor reviews work through conference, reports, and observation of department activities. GUIDELINES:
Guidelines include city and department policies and procedures, city codes and ordinances, and applicable state and federal law. These guidelines require judgment, selection, and interpretation
in application. COMPEXITY: The work consists of varied administrative and technical duties. The sensitive nature of personal matters contribute to the complexity of the position SCOPE
AND EFFECT: The purpose of this position is to serve as the human resource administrator. Successful performance helps ensure the development and implementation of effective policies.
PERSONAL CONTACTS: Contacts are typically with city employees, department heads, co-workers, city, county, and state officials, attorneys, vendors, service providers, and the general
public. PURPOSE OF CONTACTS: Contacts are typically to give and exchange information and provide services. PHYSICAL DEMANDS: The work is typically performed while sitting, standing,
walking, bending, crouching, or stooping. The employee must occasionally life light and heavy objects. WORK ENVIRONMENT: The work is primarily performed in an office. SUPERVISORY AND
MANAGEMENT RESPONSIBILITY: None MINIMUM QUAILIFICATIONS: o Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition
to basic skills typically associated with the completion of a high school education o Sufficient experience to understand the duties of the position.. o Possession of or ability to readily
obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated. 20110728CC Packet 20110721 140_060_000002
Human Resources Administrator, General Administration Page 2 o Professional certification in human resources or the ability to obtain a professional certificate in human resources within
5 years 20110728CC Packet 20110721 140_060_000003
Currently Grade: 20 Salary Range: $44,681 -$71,429 Proposed Grade: 22 Salary Range: $49,261 -$$78,751 (Exempt) Job Title change from Administrator to Manager JOB TITLE: Human Resources
Administrator Manager GA04 DEPARTMENT: General Administration, City of Tybee Island JOB SUMMARY: This position is responsible for managing the administration and implementation of the
city personnel policies activities of the Human Resources Department. Essential job functions: plans, develops, maintains, organizes, implements, coordinates, manages, and evaluates
the city’s human resource functions. MAJOR DUTIES: o Maintain accurate written procedures for all job responsibilities o Maintains employee files, including: annual sick leave records,
personnel files, and drug test results o Implements and administers city personnel policies; ensures compliance with State and Federal laws and regulations o Researches and recommends
policy changes to City Manager and Finance Director. o Provides information and resources to employees employees concerning problems with health benefits, personnel issues, including
drug awareness, supervisory skills, and sexual harassment o Processes grievances and assists department directors with disciplinary hearings o Assists department director by preparing
and placing advertising, maintaining list of current openings, recruiting and screening applicants, securing references, scheduling extensive background checks, conducting interviews
o Sets up random and pre-employment physical examinations and drug tests for employees at the direction of the city manager. o Administers benefits program, including workers’ compensation,
group hospitalization, life insurance, and voluntary benefit programs o Coordinates the orientation process for new employees o Coordinates employee recognition programs, serves on the
Employee of the Quarter Committee. o Ensures that all personnel policies are published and maintained o Remains aware of developments and trends in the field of human resources by attending
workshops, workshops, meetings, conferences, and reading professional literature. o Ensures compliance with the Fair Labor Standards Act 20110728CC Packet 20110721 140_070_000001
o Human Resources Administrator Manager, General Administration Page 2 o Takes minutes and provides staff assistance to the Ethics Committee. o Ensures compliance with the Fair Labor
Standards Act o Prepares salary figures for the annual budget. o Prepares annual leave accrual balances in compliance with the annual audit. o Performs other related duties as assigned.
KNOWLEDGE REQUIRED BY THE POSITION: o Knowledge of public administration principles and practices o Knowledge of city personnel and budgeting policies and procedures o Knowledge of city
codes, ordinances, and regulations o Skill in the use of office equipment such as computer, typewriter, facsimile machine, and copier o Skill in policy development and implementation
o Skill in oral and written communication o Knowledge of the laws that govern public employees SUPERVISORY CONTROLS: Management assigns work in terms of department goals and objectives.
The supervisor reviews work through conference, reports, and observation of department activities. activities. GUIDELINES: Guidelines include city and department policies and procedures,
city codes and ordinances, and applicable state and federal law. These guidelines require judgment, selection, and interpretation in application. COMPEXITY: The work consists of varied
administrative and technical duties. The sensitive nature of personal matters contribute to the complexity of the position SCOPE AND EFFECT: The purpose of this position is to serve
as the human resource manager. Successful performance helps ensure the development and implementation of effective policies. PERSONAL CONTACTS: Contacts are typically with city employees,
department heads, co-workers, city, county, and state officials, attorneys, vendors, service providers, and the general public. PURPOSE OF CONTACTS: Contacts are typically to give and
exchange information and provide services. PHYSICAL DEMANDS: The work is typically performed while sitting, standing, walking, bending, crouching, or stooping. The employee must occasionally
life life light and heavy objects. 20110728CC Packet 20110721 140_070_000002
Human Resources Administrator Manager, General Administration Page 3 WORK ENVIRONMENT: The work is primarily performed in an office. SUPERVISORY RESPONSIBILITY: None MINIMUM QUAILIFICATIONS:
o Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with the completion
of a high school education. o Sufficient experience to understand the duties of the position. o Possession of or ability to readily obtain a valid driver’s license issued by the State
of Georgia for the type of vehicle or equipment operated. o Professional certification in human resources or the ability to obtain a professional certificate in human resources within
two (2) years. 20110728CC Packet 20110721 140_070_000003
Action Item Date Department Completed Additional Comments 1 HWY 80 Laning Pedestrian/Bicycle Lane for Lazaretto Bridge 4/1/2006 Mayor on-going Project is now being prioritized by the
County. Bridge replacement study meeting was held on March 8, 2011./Bridge funding in T-SPOST List. 3 Municode Codification 1/2/2006 Clerk/Hughes on-going 5 Derelict Structures on the
Beach 9/28/2006 Mayor/BTF on-going City did not receive NOAA Funding. Mayor wrote letter to General about monitoring and safety issues. Structures are now starting to become visible
now. City installing new warning signage. City sent WARDA request for funding to Senator Chambliss' office on 5/17/10. Currently a WARDA Request. 6 Business Tax Relief/Incentives 1/23/2007
City Council on-going 7 Tybee Advocacy 7/26/2008 Mayor Postponed. City will look into using a on-line service. Information about service given to C.C. 8 Publicizing Tybee and City Initiatives
7/26/2008 IT/City Manager on-going Updating Cable 7 programming, information on web newsletter and back of W & S bill, Facebook, Twitter, and reverse 911 system to communicate. 9 Permitting
Beach Management Plan 6/8/2008 BTF on-going BTF Sub-Committee has completed draft, and plan has been review by Erik Olsen and returned to the BTF Sub-Committee. 10 Land Development Codes
Updated 1/8/2008 Ethan Imhoff/Hughes on-going In Process 11 Parking Issues 7/9/2009 Parking Committee on-going Meters were installed at Medical Clinic site and at St. Michael's (Between
Butler Ave. and Lovell), parking stops installed in Inlet parking lot and no parking signs installed on one side of Chatham. P&D installed in Memorial Park. Decal Ordinance approved
on 10/14/10. 12 Memorial Park Plan Follow-Up 8/18/2008 City Council/BHT Workshop scheduled for August 3rd, 2011. 13 Jones Avenue Bike Lanes 10/18/2008 City Council on-going Grant Applied
for through the Safe Routes to Schools. City did not receive grant in 2008/09. Project is no longer eligible for safe routes to schools due to the closing of St. Michael's. 14 Bicycle
Bicycle Friendly Designation City Manager/Mayor on-going City received Bronze Recognition in May of 2011. 15 Leadership Tybee 1/4/2009 Steering Committee on-going Program completed.
Graduation was held in January 2011. 16 Beach Showers like the St. Simons Showers 10/8/2009 Infrastructure Committee/Infrastructure Committee is looking at possible options. 17 Revamp
Hotel/Motel Ordinance & Streamline Enforcement 2/13/2010 Hughes/Hogan on-going 18 Ensure Trash Can Ordinance if Enforced 2/13/2010 City Manager/Police Chief City Marshal is using a sticker
program with two warning and then will issue citation. 7/22/2011 20110728 CC Packet 20110721 150_020_000001
19 Ensure WastePro is adhering to Contractual Obligations 2/13/2010 City Manager on-going Staff is meeting weekly on new RFP for contract. 20 Apply for Sustainable Office Partnership
2/13/2010 City Manager/Otto on-going City received Bronze Recognition in August 2010 21 Add Trash/Recycle Cans on Beach & Services Regularly 2/13/2010 City Manager/DPW on-going 100 new
garbage cans and 50 new recycling cans were in place on the beach by the weekend of the 4th of July, 2011. 50 recycling cans from coca cola will be dontated in August. 22 Check Beach
Safety Signage/Mobi Mats 2/13/2010 City Manager/DPW on-going All new mobi mats are in place at Gulick, East Gate and 18th Street 23 Beach Signage 6/24/2010 City Manager/Public Safety
Committee on-going New beach rules signage is in the FY12 budget. 24 Set up Workshop for Beach Business Clerk 25 Send out short PR pieces regarding recycling and trash containers CM/IT
on-going 26 Revamp Personnel Policy regarding accrued time off Hughes/HR 27 Committee minutes to be included in City Council packets Clerk/Hughes on-going 28 Set up workshop for short-term
rental business Mayor 29 Salt Meadows DPW FY12 Budged 30 Beach Rentals Ordinance Hughes 31 Animal Control Ordinance Hughes 32 Lighting Ordinance Hughes Draft ordinance is scheduled to
go to the planning commission in August. 7/22/2011 20110728 CC Packet 20110721 150_020_000002
Approved: June 15, 2011 Page 1 of 3 BETTER HOMETOWN BOARD OF DIRECTORS Meeting Minutes: May 18, 2011 Directors Present: Judy Malins, Beth Martin, Stephen Palmer, Monty Parks, Dick Smith,
Patricia Miller Wann Directors Absent: Shirley Sessions, Peggy Stone, John Yarbrough Call to Order: The meeting was called to order at 6:04pm by Monty. Welcome Chantel welcomed everyone
and introduced Ethan Imhoff, Planning and Zoning Manager, to the Board. Guests Chantel reported that two of the three scheduled guests for the evening were not able to attend and sent
their regrets. Mike Pollack is an Island resident and wished to discuss potential signage to identify residential areas to visitors. He will email Chantel information and she will send
it to the board. Kellie Lord-Zieba has been talking with a military man about an event on Tybee and she felt Better Hometown could assist. Kellie will present to the board when she has
more information. Brooke Purdy with The Savannah Bank gave a presentation. She has been working working in the banking business for five years and on Tybee for four years. She is presenting
to the board to review how the bank and the community can better support each other. Brooke thanked Chantel for her assistance and support of the bank. Tybee needs to keep the bank ant
the bank needs Community support to stay here. She gave a brief history of the bank and locations. She described the personal and business banking services the bank offers. She said
that the service is more personalized and they also have Wealth Management services. They offer mortgage, commercial and personal loans and stressed that decisions are made locally.
She asked for the Board’s feedback to help get support from the community. Chantel commented that Brooke will go to the businesses if they do not have time to come to the bank. She also
noted that Dick has been very involved in working to keep the bank on Tybee. Dick said that Savannah Bank closed other branches, but chose to keep the Tybee branch. Brooke said that
without the the bank, Tybee would be the largest area without banking in Georgia. Brooke said it was a buy local issue --bank local. Monty said that might be a good promotion for the
bank. Chantel thanked her for presenting. Approval of Minutes Dick made a motion to approve the Better Hometown Board of Directors meeting minutes from February 16, 2011 and March 23,
2011. Judy seconded the motion. The motion passed unanimously. 20110728 CC Packet 20110721 160_010_000001
Approved: June 15, 2011 Page 2 of 3 Community visioning review Chantel thanked everyone who attended the workshop and thanked John for taking notes. She reviewed a couple suggestions
that were made at the workshop such as: a street festival during the holidays on Tybrisa and to continue improving communication. There were many other suggestions provided that Chantel
has listed and the committees will review them in order to have the Board decide. Patricia asked if anyone had mentioned the problem of people parking instead of paying to park. Dick
said some people park in neighborhoods and some residents put out no parking signs. Committee Work Plans/Updates Design Chantel reported that the plaque purchased through the Memorial
Bench Plaque program has been installed on a bench near the Roundabout. DPW did a wonderful job securing it. She has received two more inquiries. She commented that she is waiting on
confirmation that any remaining money put in the donation line item can be rolled over to next year. Chantel presented a picture of the trash /recycling containers. The City Manager
has suggested they be the same color as the existing containers. The Board agreed they should remain the same color for consistency and continuity. If the DNR grant is not awarded, the
containers for the corridor will be purchased with other monies as available. Economic Restructuring Locals Appreciation Card: Chantel said it is going well. Organization Chantel said
that Cullen has resigned and there will be a non-profit opening on the Board. Discussion ensued about possible candidates. Dick suggested someone from the Hotel /Motel industry be approached
and that he has already started that discussion with some. Chantel will work with Ethan to make sure the position is advertised. Monty emphasized that the board needs a candidate that
is
energized and will work. Discussion ensued regarding the Vice Chair position. No motion was made. The item will carry over to the next meeting. Chantel said more volunteers are needed
for Information Providing Thursday through Sunday. Currently, Jim Glass is volunteering every weekend and Terry Spatz helps as much as she can. Chantel said volunteers are able to use
the Info Hut. This location helps when the shuttle arrives at the Roundabout. Stephen said he might be able to assist on Thursdays. Chantel requested that board members help spread the
word. . Promotions Chantel reported she helped Chatham County with the Seafood Festival again this year and asked the board about official Better Hometown program involvement. Stephen
discouraged this concept due to rules and regulations. Chantel reported that Chatham County may be able to be more lenient with the restaurant guidelines next year. This year, there
were more non-profits involved than restaurants. Monty said Thunderbolt cancelled an outside food event because of the health department. Monty said one of 20110728 CC Packet 20110721
160_010_000002
Approved: June 15, 2011 Page 3 of 3 the benefits of BHT is that BHT can be directly involved with any event through organization, implementation, participation, and sponsorship. Discussion
ensued regarding Better Hometown involvement and not alienating restaurants that do not serve seafood. Stephen said he thought a Tybee Food Festival on a Saturday in Memorial Park would
be better and make it easier for participants. Chantel said Chatham County is considering moving the event back to April when there are more people. Monty said that there needs to be
a point person and the time to start is now. Judy mentioned that there were many other events during Seafood Festival weekend. Tybee for the Holidays: Stephen said that right now the
promotions committee is focusing on Lights on for Tybee and the Parade. He said the committee agreed to end the parade at the YMCA again because the Y is so involved and it is indoors.
The parade will need to start well before it gets dark. He said they are working on having a street fair downtown that weekend to tie in with the Shop – n – Stroll. Monty agreed that
would be a good idea since the street would be closed for the Parade. Having an activity at the Park of 7 Flags is also under consideration. Chantel confirmed Mr. & Mrs. Claus would
be at Lights on for Tybee and the Parade. New Business: Chris Desa is performing tomorrow for Third Thursdays on Tybee at Tybee Oaks. Patricia is helping Chantel set up the tent. Chantel
said the City is still working on the next fiscal year budget. The City Manager asked Chantel for more details for the BHT budget requests. Chantel supplied this information and now
we wait. Patricia said that she needs to resign her secretarial duties because she is going to New York until the fall and it is her third year as a director. Chantel said she would
talk with Peggy. Stephen said he had some extra Keep Tybee Tidy signs to replace ones that get damaged. He said he was scaling back his activities to focus on the Mural project. Patricia
said that the City of Colquitt needs to be approached for guidance. Stephen said that Third Thursdays on Tybee would be huge in a couple more years. Dick said there was no reason that
the Tourism and BHT should not work together more. Chantel said she thought that we would have more cooperation and that the relationship is there and will grow. Judy announced that
Ricardo Ochoa is interested in bringing virtuosos to the Island and have them mentor young promising individuals. She said they need classroom space and the old school might work. She
has not yet discussed all the details with him personally. Patricia mentioned partnering with the Post Theatre for Third Thursdays on Tybee in the future. Adjourn Stephen made the motion
to adjourn the meeting at 7pm. Dick seconded the motion. The motion passed unanimously. 20110728 CC Packet 20110721 160_010_000003