HomeMy Public PortalAboutGolf Commision Packet 01.19.21MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: January 19, 2021
Time: 4:00 PM
�nnngmum" �R@N, l Mark O'Brien
This meeting will be conducted by remote participation pursuant to Governor Baker's March Director of Operations
2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No
in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a
record of the proceedings will be provided on the Town website as soon as possible. The Town has
established specific email addresses for each board and committee so the public can submit comments
either before or during the meeting. To submit public comment or questions to the Golf Commission,
please email: polfcommission@brewster-ma. ovma o . To view the:
• Live broadcast: Tune to Brewster Government TV Channel 18
• Livestream: Go to www.livestream.brewster www.livestream.brewster-magov
• Audio/video recording: Go to www.tv.brewsterwww.tv.brewster-magooy
Arwiurfa
• Call to Order
• Superintendent's Report (Colin Walsh)
• Director's Report (Jay Packett)
• Update on Consultant Study
• Course Operations Questions and Concerns
• Update on meeting process and meeting schedule (Anne O'Connell)
• Strategic Planning Process (David Valcourt)
• Update on Solar Projects (Jeff Odell)
• Chelsea Point Allocation System
• Commission Calendar (David Valcourt)
• Questions and comments from Associations and Liaisons
• Review and approve Minutes
• 1/5/21
• Topics the Chair did not reasonably anticipate
• Future Agenda Items and Meetings (02/02, 02/16)
9 Adjourn
Colin Walsh
Course Superintendent
Golf Commission
Anne O'Connell
Chair
Andrea Johnson
Vice Chair
Carl Blanchard
John Kissida
Wyn Morton
Jeff Odell
David Valcourt
The Captains Golf Course
1000 Freemans Way
Brewster, MA 02631
(508) 896-1716
www.CaptainsGolfCourse.com
Date Posted: Date Revised:
Received by Town Clerk:
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FY 2021 YTD Projected vs Actual thru December:
PROJECTED
ACTUAL
VARIANCE
JUL-DEC
JUL-DEC
ACT vs PROJ
REVENUES:
Season Passes
$
35,000
$
60,090
$
25,090
Green Fees
$
1,290,000
$
1,604,775
$
314,775
Cart Fees
$
462,000
$
578,964
$
116,964
Driving Range
$
82,000
$
120,366
$
38,366
Pro Shop Revenues
$
123,000
$
151,386
$
28,386
Restaurant Rent
$
28,000
$
10,000
$
(18,000)
ShortTerm Loan Proceeds
$
-
$
-
$
-
Miscellaneous
$
-
$
-
$
-
TOTAL REVENUES
$
2,020,000
$
2,525,581
$
505,581
EXPENSES:
Wages
$
726,000
$
780,534
$
54,534
Operating Expenses
$
424,000
$
543,842
$
119,842
Pro Shop Purchases
$
60,000
$
51,171
$
(8,829)
Fringe Benefits
$
502,873
$
366,787
$
(136,086)
Liability & Property Insurance
$
91,080
$
83,266
$
(7,814)
OPEB
$
17,277
$
17,277
$
-
Indirect Costs
$
114,967
$
114,967
$
-
Payback of Prior Deficit
$
-
$
-
$
-
Capital
$
-
$
-
$
-
TOTAL EXPENSES
$
1,936,197
$
1,957,844
$
21,647
SURPLUS/(DEFICIT)
$
83,803
$
567,737
$
483,934
Part-time Maintenance
Overtime
Lom-ievin,
Contractual
SUBTOTAL
Diesel Fuel
Heating -Maintenance
Gasoline -Maintenance
Electricity -Maintenance
Electricity -CI u b house
Electricity -Irrigation
R & M Equipment
R & M Irrigation
Phone -Maintenance
Phone -Clubhouse
Alarm -Maintenance
Alarm -Clubhouse
Office Supplies -Admin.
Scor; Cards
Maintenance Supplies
Office
Seed &
OSHA Training
Environmental Monitoring
SUBTOTAL
Other Expenses:
Transfer to OPEB
Pro Shop Purchases
Capital
Indirect Costs
Life Insurance
Unemployment
Health Insurance
Medicare
Workers Compensation
General Liability Insurance
Rettremenwension Exp.
BUDGET STATUS rev. 12/31/20
FY 2021 1 FY 2020
% of
Expended thru
$ 26,000.00
1 $ 9,912.50
Budget
December
Budget
Balance
Spent
$ 280,196.09
$ 595,164.00
$ 314,967.91
47.1_%
$ 165,890.44
$ 305,271.00
$ 139,380.56
54.3%
$ 130,326.37
$ 276,534.00
$ 146,207.63
47.1%
$ 136,959.55 ,
$ 198,536.00
$ 61,576.45
69.0%
$ 38,509.241
$ 47,638.00
$ 9,128.76
80.861.
$ 6,300.00
$ 18,072.00
$ 11,772.00
_
34.9%
$ 22,351.99
$ 42,208.00
$ 19,856.01
53.01/6
$ 780,533.68
$1,483,423.00
$ 702,889.32
52.6%
$ 3,432.52 $ 8,500.00 $ 5,067.48 40_.4`,
$ - $ 2,000.00 $ 2,000.00 0.09
$ - $ 3,000.00 $ 3,000.00 0.09
$ 4,985.07 $ 10,000.00 $ 5,014.93 49.9°
$ 228.30 $ ^ 3,000.00 $ 2,771.70 7.69
$ 2,799.72 $ 11,000.00 $ 8,200.28 25.5°
$ 3,516.97 $ 8,500.00 $ 4,983.03 41.4°
$ 2,497.85 $ 6,000.00 $ 3,502.15 41.6°
$ 22,418.10 $ 36,000.00 $ 13,581.90 62.3°
$ _ 15,488.02 $ 22,000.00 $ 6,511.98 70.49
$ 1,914.29 $ 4,000.00 $ 2,085.71 47.9°
$ 48,245.31 $ 80,000.00 $ 31,754.69 60.39
$ 8,285.13 $ 35,000.00 $ 26,714.87 23.7°
$ 3,840.16 $ 4,500.00 $ 659.84 85.3°
$ 253.26 $ 600.00 $ 346.74 42.29,
$ 380.26 $ 850.00 $ 469.74 44.7°
$ 963.40 $ 1,10_0.00 $ 136.60 87.61,
$ 672.00 $ 1,100.00I_$ 428.00 619
.1
$ 4,704.71 $ 9,000.00: $ 4,295.29 52.39
$ 2,130.60 $ 3,600.00 1 $ 1,469.40 59.29
$ 11,065.72 $ 8,000.00 $ 3,065.72) 138.39
$ 4,777.43. $ 8,000.00 9
$ 3,222.57 59.7
$ 3,112.35 r $ 7,000.00 1 $ 3.887.65 44.59
1
297.1
77.9
$ 16,087.50 1
$ 26,000.00
1 $ 9,912.50
61.9%
1 12,637.98
$ 20,000.00
$ 7,362.02
63.2%
$ 186.00_
$ 8,000.00
$ 7,814.00
2.3%
$ 439.02
$ 5,000.00
$ 4,560.98
8.89%
$ 16,725.49
$ 30,000.00
$ 13,274.51.
55.8%
$ 34,316.55
$ 80,000.00
$ 45,683.45
42.9%
$ 112,975.52
$ 110,000.00
$ T2,975.52},
102.7%
$ -
$ 15,000.00
15,000.001
0.0%
$ 24,619.20
$ 50,000.00
$ 25,380.80
49.21%
$ 74,000.00
$ 111,000.00
$ 37,000.00
66.7%
$ 24,689.33
$ 40,000.00
_
$ 15,310.67
61.7%
$ 52,669.01
$ 57,000.00
$ 4,330.99
92.4%
$ -
$ 450.00
$ 450.00
0.0%
$
$ 2,000.00
$ 2,000.00
0.0%
$ -
$ 500.00
$ 500.00
0.0%
$ 95.00
$ 1,520.00
_
$ 1,425.00
6.3%
$ 1,770.00
$ 2,300.00
$__530.00._'
77.0%
$ 9,855.62
_
$ 30,000.00
$ 20,144.38
32.90A
$ -
$ 2,500.00
$ 2,500.00
0.0%
$
$ 2,700.00
$ 2,700.00 '
0.IN%
$ 543.842.13
$ 887.220.00
$ 343.377.87
61.3%
$ 17,277.00 $ 17,277.0_0 _ 0%
$ 51,171.13 $ 200,000.00 $ 148,828.87 26%
$ - $ 110,000.001 $ 110,000.00 0%
$_ _
114,967.00 $ 114,967.00 $ 100%
$ 279.40 $ 591.00 $ 311.60 _ 47%
$ - $ 54,000.00 $ 54,000.00 0%
$ 120,108.50 $ 282,454.00 $ 162,345.50 43%
-t--5,846.48 $ 22,000.00 $ 16,153.52 27%
$ 11,439.00 $ 16,000.00 i $ 4,561.001 71%
$ 71,827.21 $ 75,080.00 $ 3,252.79 969/6
$ 240,553.00 $ 240,553.00. $ r 100%
$ 616,191.72 $1,132,922.00: $ 516,730.28 1 54%
$1,940,567.53 $ 3.503.565.00 $1,562.997.47 55%
Expended thru
$
2,000.00 I $
Budget
December
Budget
Balance
S_pent
$ 281,387.29
$ 616,957.00
$ 335,569.71
45.61/.
$ 162,510.03
$ 301,767.00
$ 139,256.97
53.9°!
$ 116,318.52
$ 253,962.00
$ 137,643.48
45.8°/
$ 126,148.71
$ 209,623.00
$ 83,474.29
60.29A
$ 30,842.28
$ 47,638.00
$ 16,795.72
64.70/,
$ 6,150.00
$ 17,206.00
$ 11,056.00
35.7%
$
$
$ -
#DIV/O!
$ 723,356.83
$1,447,153.00
$ 723,796.17
67.3%
$
$
2,000.00 I $
2,000.00
0.0%
$ 1,228.42
$
3,000.00
$ 1,771.58
40.9%
$ 8,505.651
$
13,500.00
$ 4,994.35
63.0%
$ 558.92
1 $
3,000.00
$ 2,441.08 '
18.6%
$ 4,023.40
$
11,000.00
$ 6,976.60
36.6%
$ 7,581.25
$
11,500.00
$ 3,918.75
65.9%
$ 1,538.85
$
6,000.00
$ 4,461.15
25.6°!
$ 24,240.34
$
36,000.00
$ 11,759.66
67.3%
$ 13,641.84
$
22,000.00
$ 8,358.16
62.0%
$ 2,503.15
$
4,000.00
$ 1,496.85_
62.6%
$ 29,272.56
$
75,000.00
$ 45,727.44
39.0%
$ 12,562.41
$
30,000.00
$ 17,437.59
41.9%
$ 1,016.38
$
$ 14,564.04
$ 3,483.62
22.6%
$ 259.59
$
_4,500.00
$ 340.41
43.3%
$ 386.98
$
_600.00
850.00
$ 463.02
45.5%
$ 963.40
$
$ 500.00
$ 136.60.
87.6%
$ 672.00
$
_1,100.00
2,000.00
$ 1,328.00
33.6%
$ 6,740.19
$
9,000.00
$ 2,259.81
74.9%
$ 1,610.00:
$
3,600.00
$ 1,990.00
44.7%
$ 5,606.46
$ 8,000.00
$ 2,393.5470.19)
#DIVIO!
$ 5,129.01
$ 8,000.00
$ 2,870.99
64.1°
$ 4,016.25
7,000.00
$ 2,983.75
57.4°
$ 686.85
__$_
$ 500.00
$
137.49)
$ 14,009.82
$ 16,000.00
_(186.85):
$ 1,990.18
87.69
$ 10,573.85
$ 22,500.00
$ 11,926.15
47.09
$ 7,347.92
$ 25,000.00
$ 17,652.08
29.49
$ 2,160.51
$ 8,000.00
$ 5,839.49
27.09
$ -
$ 5,000.00
$ 5,000.00
0.09
$ 5,903.48
$ 30,000.00
$ 24,096.52
19.79
$ 36,839.00
$ 80,000.00
$ 43,161.00
46.09
$ 12,620.52
$ 135,000.00
$ 122,379.48
9.39
$ 2,580.32
$ 15,000.00
$ 12,419.68
17.29
$ 62,709.45
$ 50,000.00
$ r 12,709.45
125.49i
$ 79,990.40
$ 126,000.00
$ 46,009.60
63.59i
$ 15,435.96
$ 30,000.00
$ 14,564.04
51.501
$ 37,779.33
$ 50,000.00
$ 12,220.67
75.69i
$ -
$ 450.00
$ 450.00
0.09
$ -
$ 2,000.00
$ 2,000.00
0.09
$
$ 500.00
$ 500.00
0.09
$
$ 1,520.00
$ 1,520.00
0.09
$ 1,770.00
$ 2,300.00
$ 530.00
77.09
$ 13,275.58
$ 35,000.00
$ 21,724.42
37.9°r
$
$
$
#DIV/0!
$
$
$
#D1V101
$
$ -
#DIVIO!
82,479.26
_
$ 230,000.00
$ 147,520.74
369r
-
$ -
$ -
_
#DIVIO!
-
_
$ -
$
#DIV/0!
295.50
$ 591.00
$ 295.50
501i
444.00
$ 54,000.00
$ 53,556.00
10i
153,080.75
$ 269,589.00
$ 116,508.25
579i
12,915.18
$ 21,500.00
$ 8,584.82
609
$ -
$ -
#DIV/01
$
$
#DIV/01
216,628.00
$ 216,628.00
$
100oi
465,842.69
$ 792,308.00
$ 326,465.31
599
CAPTAINS GOLF COURSE COMPARISON REPORT
DECEMBER
Dec -15 Dec -16 Dec -17 Dec -18 Dec -19 Dec -20
REVENUE
MEMBERSHIPS:
RESIDENTS - Early
$
$
-
$
598.00
$
-
$
$
RESIDENTS - Morning
$
$
$
-
$
-
$
$
-
RESIDENTS -Twilight
$
$
$
-
$
-
$
$
334.00
CHARTER NON-RESIDENTS
$
$
$
-
$
-
$
$
-
NON-RESIDENTS
$
$
$
-
$
-
$
$
NON-RESIDENT TWILIGHT
$
249.00
$
$
-
$
-
$
$
AFP COLLEGIATE
$
-
$
$
-
$
-
$
$
AFP JUNIOR
$
-
$
-
$
-
$
-
$
$
-
SUBTOTAL
$
249.00
$
-
$
598.00
$
-
$
-
$
334.00
GREEN FEES:
18 HOLE GREEN FEE
$
6,215.00
$
2,665.00
$
1,728.00
$
3,384.00
$
4,833.00
$
10,363.00
TWILIGHT GREEN FEES
$
2,775.00
$
1,415.00
$
784.00
$
2,157.00
$
1,654.00
$
3,311.00
BACK 9 GREEN FEES
$
660.00
$
95.00
$
158.00
$
193.00
$
418.00
$
1,803.00
ADVANCED RESERVATIONS
$
5,087.00
$
4,396.00
$
1,386.00
$
-
$
1,846.00
$
888.00
SUBTOTAL
$
14,737.00
$
8,571.00
$
4,056.00
$
5,734.00
$
8,751.00
$
16,365.00
CARTS:
18 HOLE CART
$
5,307.76
$
3,257.39
$
1,961.34
$
2,537.36
$
2,475.96
$
4,930.02
9 HOLE CART
$
1,946.30
$
797.13
$
757.46
$
1,233.68
$
934.39
$
2,605.87
SUBTOTAL
$
7,254.06
$
4,054.52
$
2,718.80
$
3,771.04
$
3,410.35
$
7,535.89
DRIVING RANGE
$
2,112.00
$
1,299.00
$
701.00
$
1,019.00
$
1,283.00
$
200.00
PULL CARTS
$
101.58
$
61.11
$
35.76
$
57.39
$
41.40
$
137.37
SNACK BAR RENT
$
3,000.00
$
3,000.00
$
-
$
3,000.00
$
4,702.16
$
-
GIFT CERTIFICATES
$
10,734.66
$
11,103.48
$
12,528.32
$
12,028.39
$
16,194.59
$
20,557.00
CREDIT BOOK
$
(1,534.87)
$
(1,165.60)
$
(1,116.57)
$
(723.02)
$
(1,127.18)
$
(553.81)
PRO SHOP SALES
$
12,030.69
$
9,802.72
$
8,000.97
$
6,402.30
$
9,420.20
$
3,361.16
MISC. SALES
$
-
$
-
$
-
$
-
$
-
$
-
SUBTOTAL
$
26,444.06
$
24,100.71
$
20,149.48
$
21,784.06
$
30,514.17
$
23,701.72
TOTAL REVENUE
$
48,684.12
$
36,726.23
$
27,522.28
$
31,289.10
$
42,675.52
$
47,936.61
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH DECEMBER (6 months)
FY 2016
FY 2017
FY 2018
FY 2019
FY 2020
FY 2021
REVENUE
FY20 AFP Rev Rcvd in FY20
RESIDENTS - Early
$
6,031.00
$
12,579.00
$
9,986.00
$
17,980.00
$
12,671.00
$
23,112.00
RESIDENTS - Morning
$
3,750.00
$
5,250.00
$
3,092.00
$
(795.00)
$
3,340.00
$
(793.00)
RESIDENTS - Twilight
$
4,533.00
$
4,033.00
$
3,283.00
$
4,487.00
$
5,432.00
$
6,696.00
CHARTER NON-RESIDENTS
$
-
$
-
$
-
$
-
$
-
$
-
NON-RESIDENTS
$
9,746.00
$
10,086.00
$
7,380.00
$
9,165.00
$
10,454.00
$
24,600.00
NON-RESIDENT TWILIGHT
$
1,447.00
$
747.00
$
1,981.00
$
2,154.00
$
3,108.00
$
6,764.00
COLLEGIATE
$
-
$
-
$
515.00
$
740.00
$
945.00
$
1,221.00
JUNIORS
$
525.00
$
700.00
$
720.00
$
1,085.00
$
388.00
$
496.00
SUBTOTAL
$
26,032.00
$
33,395.00
$
26,957.00
$
34,816.00
$
36,338.00
$
62,096.00
GREEN FEES:
18 HOLE GREEN FEE
$1,074,703.32
$1,010,576.47
$
952,896.55
$
998,120.34
$
1,032,647.58
$
1,316,261.58
TWILIGHT GREEN FEES
$
90,337.59
$
109,800.40
$
110,083.00
$
111,396.20
$
116,393.00
$
176,885.88
BACK 9 GREEN FEES
$
27,473.00
$
40,092.00
$
48,779.20
$
57,807.04
$
67,842.00
$
84,623.95
ADVANCED RESERVATIONS
$
94,501.45
$
80,685.40
$
71,696.28
$
53,587.00
$
54,056.40
$
27,003.80
SUBTOTAL
$1,287,015.36
$1,241,154.27
$
1,183,455.03
$1,220,910.58
$
1,270,938.98
$
1,604,775.21
CARTS:
18 HOLE CART
$
371,146.51
$
369,215.28
$
350,371.03
$
359,223.39
$
356,209.90
$
462,190.45
9 HOLE CART
$
76,225.92
$
73,789.41
$
76,273.23
$
84,955.06
$
89,067.14
$
110.160.47
SUBTOTAL
$
447,372.43
$
443,004.69
$
426,644.26
$
444,178.45
$
445,277.04
$
572,350.92
DRIVING RANGE
$
87,569.00
$
75,364.50
$
83,163.00
$
82,482.00
$
86,097.00
$
120,366.00
PULL CARTS
$
6,104.02
$
5,330.47
$
6,355.40
$
6,028.21
$
5,411.19
$
6,752.08
SNACK BAR RENT
$
36,500.00
$
36,500.00
$
34,000.00
$
26,500.00
$
28,202.16
$
10,000.00
GIFT CERTIFICATES
$
(5,115.74)
$
(2,135.74)
$
(2,878.93)
$
(3,685.64)
$
1,040.82
$
6,633.60
CREDIT BOOK
$
(3,494.76)
$
6,885.41
$
6,313.21
$
4,587.64
$
2,548.99
$
5,010.30
PRO SHOP SALES
$
190,680.34
$
178,039.41
$
159,596.62
$
176,565.51
$
169,372.17
$
151,387.09
MISC. SALES
$
-
$
-
$
-
$
-
$
-
$
-
SUBTOTAL
$
312,242.86
$
299,984.05
$
286,549.30
$
292,477.72
$
292,672.33
$
300,149.07
TOTAL REVENUE
$2,072,662.65
$2,017,538.01
$
1,923,605.59
$1,992,382.75
$
2,045,226.35
$
2,539,371.20
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH DECEMBER (12 months)
TOTAL AFP REVENUE $ 1,320,753.02
GREEN FEES:
YEAR 2015
YEAR 2016
YEAR 2017
YEAR 2018
YEAR 2019
YEAR 2020
REVENUE
18 HOLE GREEN FEE
$1,433,863.62
$1,385,288.74
$
1,300,866.51
$
1,360,263.34
$
FY20 AFP Rev Rcvd in FY20
$
1,496,130.52
TWILIGHT GREEN FEES
$
134,603.59
$
150,306.35
$
153,458.00
$
155,132.20
$
RESIDENTS - Early
$
285,086.00
$
290,914.00
$
281,176.00
$
292,078.85
$
319,332.00
$
334,908.02
RESIDENTS - Morning
$
230,224.00
$
214,750.00
$
235,045.00
$
215,091.99
$
216,176.45
$
194,268.00
RESIDENTS - Twilight
$
30,837.00
$
35,820.00
$
36,306.00
$
45,537.00
$
52,520.33
$
65,166.00
CHARTER NON-RESIDENTS
$
7,800.00
$
6,590.00
$
6,656.00
$
6,895.00
$
7,240.00
$
6,414.00
NON-RESIDENTS
$
283,566.00
$
318,788.00
$
326,828.00
$
321,313.00
$
338,696.00
$
371,623.00
NON-RESIDENT TWILIGHT
$
15,823.00
$
21,911.00
$
24,193.00
$
42,579.00
$
43,799.00
$
70,105.00
COLLEGIATE
$
6,700.00
$
4,350.00
$
4,630.00
$
5,500.00
$
8,386.00
$
21,322.00
JUNIORS
$
6,075.00
$
5,300.00
$
3,756.00
$
3,730.00
$
4,830.00
$
6,456.00
SUBTOTAL
$
866,111.00
$
898,423.00
$
918,590.00
$
932,724.84
$
990,979.78
$
1,070,262.02
FY21 AFP Rev Rcvd in FY20:
SNACK BAR RENT
$
50,000.00
$
50,000.00
$
48,500.00
$
35,000.00
$
38,653.74
$
RESIDENTS - Early
GIFT CERTIFICATES
$
(4,057.14)
$
(6,327.30)
$
(484.12)
$
(3,244.56)
$
$
100,642.00
RESIDENTS - Morning
CREDIT BOOK
$
8,073.78
$
14,448.41
$
8,389.41
$
(1,536.48)
$
$
39,245.00
RESIDENTS - Twilight
PRO SHOP SALES
$
303,099.09
$
295,089.91
$
265,575.24
$
280,791.29
$
$
8,028.00
CHARTER NON-RESIDENTS
MISC. SALES
$
-
$
-
$
-
$
-
$
$
-
NON-RESIDENTS
SUBTOTAL
$
493,560.03
$
479,072.52
$
454,820.11
$
443,157.49
$
$
91,795.00
NON-RESIDENT TWILIGHT
TOTAL REVENUE
$3,762,663.45
$3,779,462.70
$
3,641,526.49
$
3,732,782.05
$
3,831,978.70
$
$
10,005.00
COLLEGIATE
$
$
388.00
JUNIORS
Adjusted Total Revenue
$
3,953,973.51
$
388.00
SUBTOTAL
$
250,491.00
TOTAL AFP REVENUE $ 1,320,753.02
GREEN FEES:
18 HOLE GREEN FEE
$1,433,863.62
$1,385,288.74
$
1,300,866.51
$
1,360,263.34
$
1,387,015.10
$
1,496,130.52
TWILIGHT GREEN FEES
$
134,603.59
$
150,306.35
$
153,458.00
$
155,132.20
$
169,564.30
$
226,656.88
BACK 9 GREEN FEES
$
39,755.70
$
56,941.00
$
64,476.05
$
71,971.04
$
83,377.95
$
99,660.95
ADVANCED RESERVATIONS
$
161,131.25
$
157,026.10
$
135,541.34
$
125,820.20
$
122,939.00
$
41,206.20
SUBTOTAL
$1,769,354.16
$1,749,562.19
$
1,654,341.90
$
1,713,186.78
$
1,762,896.35
$
1,863,654.55
CARTS:
18 HOLE CART
$
534,062.48
$
549,800.56
$
508,337.51
$
527,436.21
$
505,711.02
$
527,323.36
9 HOLE CART
$
_99,575.78
$
102,604.43
$
105,436.97
$
116,276.73
$
114,282.10
$
132,383.04
SUBTOTAL
$
633,638.26
$
652,404.99
$
613,774.48
$
643,712.94
$
619,993.12
$
659,706A0
DRIVING RANGE
$
128,330.00
$
118,885.50
$
124,526.00
$
123,777.80
$
137,473.00
$
145,606.00
PULL CARTS
$
8,114.30
$
6,976.00
$
8,313.58
$
8,369.44
$
7,750.43
$
8,539.00
SNACK BAR RENT
$
50,000.00
$
50,000.00
$
48,500.00
$
35,000.00
$
38,653.74
$
10,000.00
GIFT CERTIFICATES
$
(4,057.14)
$
(6,327.30)
$
(484.12)
$
(3,244.56)
$
(2,798.40)
$
1,149.32
CREDIT BOOK
$
8,073.78
$
14,448.41
$
8,389.41
$
(1,536.48)
$
4,274.00
$
4,493.43
PRO SHOP SALES
$
303,099.09
$
295,089.91
$
265,575.24
$
280,791.29
$
272,756.68
$
190,562.79
MISC. SALES
$
-
$
-
$
-
$
-
$
-
$
-
SUBTOTAL
$
493,560.03
$
479,072.52
$
454,820.11
$
443,157.49
$
458,109.45
$
360,350.54
TOTAL REVENUE
$3,762,663.45
$3,779,462.70
$
3,641,526.49
$
3,732,782.05
$
3,831,978.70
$
4,204,464.51
$
(250,491.00)
Adjusted Total Revenue
$
3,953,973.51
10
MONTH:
Dec -20
2
2
48
22
1
88
_
GUEST PLAY
FRI j
6 2
MEMBER PLAY
17
_
GRAND
DATE
DAY
18
B 9 TWI-LT PP COMP
OTHER TOT -GST
18
B-9 TWI-LT
TOT -MBR
TOTALS_ COM
1
TUE
5
-
115 Cloudy am/rain pm
13
SUN
25
am ra
_
2
WE
16
_ - 4 4
24
86
27 20
133
_ 157 Partly
3i
THU
6
5 5
16
125
91 25
159
175 Part r
4
FRI
13
2 5 1
21
112
37
176
197 Mosd
5
SAT
2 _
3 ,
14
4
_27
-
Rain F
6
SUN
9
_
7 1
17
24
_
15
39
56 Cloud,
7
MON
1
2
3
59
5 7
71
74 Party
8_
_�
TUE
19
1
1
7
4
11
12 Rai
9
WED 4
1 2
_ 7
41
15 4
60
67 Cloud,
10
THU
10
2
2
48
22
18
88
90 Snow cover am/dot
11
FRI j
6 2
9
17
114
25
35
174
191 Sunry 48
12
SAT r
13 2
4_
24
65
26
5
96
115 Cloudy am/rain pm
13
SUN
25
19
20
i 3 1 48
110
26
38
174
222 Partly sunny 54
14
MON
21. 3
2090
1_ 5 !
56
1
1
58
63 . Cloudy amhainpm
15
TUE
4
1,090
1 1
_
27
1
4
_
32
33 Sunrry 35
16,
WED
1
2 _
3 ,
14
4
1
19
f
22 Cloudy 3_0
171
THU
118 Sunny 38
28
MON
1,167
23
20
_
Closed snow storm
18
FRI
304
36
154
227 CloudytMndy 41
29
TUE
_December
December -10
Closed snow cover
19
SAT
1
27
18
�26
12
9
39
66 Sunny/windy 36
30
Closed snow cover
20
SUN
-
6
547
27
45
17
18
8o
snow cover
21
MON -
55.
_ 11
657.
6 j
i
153
17
23
-
_Closed
Closed snow cover
22
TUE
10
88
5
213
15
69
6
8
83
98 Sunny 43
23
WED
22
3
_
4
1
30
54
12
20
86
116 Sunny45
24
THU
59
14
13
4
90
64
20
30
114
204 Cloudy 56
25
FRI
377
1,246
192
275
1713
2090
December -14
97
-
Closed - Chrisb
26
SAT
24
1
4
1,090
29
42
9
11
62
91 Sunrry 35
27
SUN
169
19
935
_
17
December -12
36
76 1
_
85
6
82
118 Sunny 38
28
MON
1,167
23
20
29
1
73
_
92
304
36
154
227 CloudytMndy 41
29
TUE
_December
December -10
17
9
1
27
18
�26
12
9
39
66 Sunny/windy 36
30
WED
1
18
3
6
547
27
45
17
18
8o
_
107 Partly sunny 39
31
THU
55.
_ 11
657.
6 j
i
153
17
23
December -07
24
47
64 Rain am/cloudy
371
TOTALS
299
55
155
19
528
1,3711
290
376
2,037
2,565
470
969
246
235
1,450
1,920
December -05
94.
10
74 '
14
192
December -19
137
15
71
24
r 247
648
59
1161
823
1,070
December -18
96
12
88
17
213
867
121
1411
1,129
1,342
December -17
51
4
42
3
100
603
127
69
799
899
December -16
94
6
56
_
34-
190
792
' 187
81
_
1,060
1,250
December -15
187
33
117
40 -
377
1,246
192
275
1713
2090
December -14
97
6 _
861
14
203888
_129
73
1,090
1,293
December -13
102
56
16 -
174.
699
169
67
935
1,109
December -12
71
38
_
85
_
35
229
834
212
121
1,167
1,396
_
-11
132
23
124
25
304
997
215
_
138 1
1,350
1,654
_December
December -10
34
27.
43i
104
481
82
68
631
735
December -09
42
1
27
1 51 :
122
547
83
64
694
816
December -08
110
2
98
55.
265
657.
27
153
837
1,102
December -07
140
12
65
371
254
402
72
107
581
835
December -06
265.
49
123
_ 33.
470
969
246
235
1,450
1,920
December -05
94.
10
74 '
14
192
409
33
120
562
754
December -04
87
28
50
_
13 . 9
187
585
109
213
907
_
1,094
December -03
254.
33
65
29 .
381
668
69.
161
8981
1,279
December -02
59
19
33
12.
123
316
18
72
4061
529
December -01
243
17
178
_
31
_
469
1,210
110
154
1,4741,943
December -00
59
T7-1-40
11 2
139
506
5
1
512
651
49
18 hole
green
135
180
81
-
503
2,468
6,147
6,126
4,019
2,722
1,150
299
23,830
CALENDAR YEAR 2020
GUEST PLAY
Back 9 Twilight
Prepaids wlmbr green Misc.
691 34F
- 65 35
18 92 28
- - -
64 384 6
79 318 1,312 92
24 639 1,966 77
59 743 1,988 93
281 392 1,235 67
88 160 1,011 61
114 405 52
55 155 19
531 2,503 8,6821 564 1
PLAY
Guest
Play
238
280
219
957
4,269
8,853
9,009
5,994
4,042
1,721
528
36,110
TOTALS
Member
Play%
January
February
March
April
May
June
MEMBER PLAY
Back 9 Twilight Member
18 hole play play play Play
835 591 190 1,084
831 66 165 1,062
-582 44 157 783
- - - -
2,970 155 1,069 4,194
TOTAL
PLAY
Monthly
Totals
1,322
8256
1,342
79%
78%
1,002
-
#DIVIO!
5,151
81%
4,644 697
4,991 772
1,664 7,005
11,274
62%
July
August
September
October
November
1,942 7,705
2,064 7,943
16,558
47%
5,007 872
16,952
47%
4,184 728
1 1,682 6,594
12,588
52%
4,025 662
3,000 383
1,371 290
1,435 6,122
10,164
60%
736 4,119
376 2,037
5,840
2,565
71%
December
79%
TOTALS
84,758
1 57%
32,440..l 4,728
11,4801 48,648
22,138
1,769
2,344
6,082
2,591
34,924
26,234
5,425
1 6,833
38,492
73,416
2019
52%
22,289
1,888
2,032
6,112
3,932
36,253
25,608
6,171
6,363
38,142
74 395
51%
2018
2017
21,905
1,907
1,825
6,534
2,926
35,097
26,477
6,426
5,477
38,380
52%
73,477
2016
23,902
2,357
1,809
6,595.
4,206
38,869
27,309
7,663
5,577
40,549
79,418
51%
2015
25,318
2,2161
1,174
6,117
3,435
38,260
24,845
5,502
35,952
74,212
48%
23,422
2,405
929
5,885
3,867
36,508
26,145
5,975
3,932
36,052
72,560
50%
2014
2013
23,220
2,438
1,138
6,311
3,799
36,906
25,748
6,108
3,769
35,625
72,531
49%
2012
23,523
2,636
1,231
6,161
3,618
37,169
28,694
7,121
2,963
38,778
75,947
51%
2011
23,723
3,242
843
5,128
3,449
36,385
28,422
6,854
2,678
37,954
74 339
51%
2010
20,652
3,180
878
6,594
4,457
35,761
27,379 1
6,782
3,442
37,603
73,364
51%
2009
22,986
3,517
2,089
5,011
5,218
38,821
26,929
6,107
3,160
36,196
75,017
480/6
2008
23,524
4,582
1,204
5,837
5,816
40,963
25,997
6,959
5,918
38,874
79,837
49%
2007
6,544
6,577
43,269
29,758
7,470
1. 3,353
40,581
83,850
24,113 4,858 1,177
48%
2006
22,099
7,080
1,485
5,828.
6,962
43,454
31,342
7,376.
3,654
42,372
85,826
49%
2005
16,577
11,948 2,162
4,601
6,404
41,692
28,879 7,2701 4,869 41,018
82,710
50%
2004
16,731
12,074
1,858
4,602
5,472
40,737
3W,078
7,250
4,212
41,540
82,277
50%
2003
17,168
12,342
1,912
4,371
5,397
41,190
28,837
6,065
3,800
38,702
791892
48%
2002
17,705
15,353
1,953
5,482
4,487
44,980
30,641
7,111
3,205
40,957
85,937
48%
2001
13,280
21,699
1,943
5,034
4,070
46,026
30,163
7,039
1,837
39,039
85,065
46%
2000
14,082
18,987
1,779
3,480
2,382
40,710
28,967
4,375
2,879
36,221
76,931
47%
From: Don Patterson
Sent: Friday, January 08, 20218:23 AM
To: Golf Commission
Subject: Good Year
Hello,
Congratulations on a great fiscal year.
Is it possible to link the courses weather station to the website for active weather information? The
clubhouse is at a fairly high elevation so wind speeds are often higher then home systems or TV and
weather channel.
Thanks,
Don Patterson #3408
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of January 5, 2021
Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Carl Blanchard, John
Kissida, Wyn Morton, Jeff Odell, and David Valcourt
Others Present: Mark O'Brien, Director of Operations, Colin Walsh, Golf Course Superintendent, Jay
Packett (Asst. Oper. Mgr.), Rob Harris (CCMGA), Donna Potts (9 -Hole Women's Assn) and Bill Meehan
(Finance Committee liaison).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
maybe viewed at: htt : _lvideo.brewster-ma.gov/CablecastPublicSite/show/5122?channel=l
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Director's report:
• Mark O'Brien reported on the consultants' studies. The National Golf Foundation has been
selected. The contract was sent out today. Three consultants submitting proposals were Indigo
Golf Partners which was formerly Billy Casper Golf, the National Golf Foundation and J. J.
Keegan. Prices were similar, Indigo was below price. After checking references, Indigo was
disqualified. National Golf Foundation was the next lowest price; their references were good.
The selection process took longer than anticipated, causing the date to be pushed back from
February 15 to at least March 1 or 15 to give National Golf Foundation enough time to prepare
their report. Discussion followed.
• Jay Packett reported a request for an outing from the Eastham Chamber of Commerce for
September 16 for a 1 p.m. shotgun start.
• A motion was made by Andrea Johnson, seconded by Wyn Morton to amend the calendar to
include the Eastham Chamber of Commerce. Motion passed unanimously.
• Jay Packett reported since the beginning of the year there have been six requests for group
outings throughout 2021.
• Colin Walsh reported the winter maintenance program is proceeding on a reduced schedule. The
memorial bench for 18 Starboard will be installed in May.
• Mark O'Brien reported it was another record month for play in December. There were 2,500
rounds played; a little over 2,000 rounds were member rounds. The previous high for the month
of December was 2090 rounds. The yearly total is 84,758 rounds; last year was 73,416 rounds.
This is the most total rounds played since 2006. Discussion followed.
• Mark O'Brien reviewed the tee time allocation formula. Member play was 48,648 rounds this
year compared to 38,492 last year. Members are playing more. In the past, Mark O'Brien has
always felt the business model was based on 2/3 of the revenue needing to come from outside
play with 1/3 coming from membership, allowing the annual fees to be maintained at a reasonable
rate. If the allocation is changed to more member times, it will cut into outside play, requiring an
increase in member fees, i.e. a 15 to 20 per cent increase as opposed to the current 3 to 5 per cent
increase. The level of play needs to be reviewed: is it going be maintained or is it going to drop
off as the world gets back to normal? It appears that working from home and being able to do
less will probably allow play to remain up for 2021. He would hesitate to make any changes. Tee
time allocation formulas and projections were discussed, and caution is recommended in making
any drastic changes going forward. Anne O'Connell said based on her reading of the Town's By -
Laws, any change in the tee time formula would have to be approved by the Board of Selectmen.
Discussion followed. Mark O'Brien recommends keeping the current allocation practice in effect
at least through February and probably through March.
• Anne O'Connell read a question asking about rates and increases. Mark O'Brien thinks his 10 -
year projection, which will be reviewed by the National Golf Foundation when they do their
report, will be a good guide as to what can be expected as far as rate increases needed to continue
to be solvent. Consistent small increases would be preferred. There was a discussion of possible
future debt, options for short-term borrowing and leasing equipment. Bill Meehan suggested the
golf course keep the town's finances in mind. Rob Harris asked for Mark O'Brien's thoughts on
the reserve account. Discussion followed. Events for charities were discussed—available tee
times were considered. When approved, the charities raised money and the golf course brought
in greens and cart fees. Captains rates for these events are comparable to those of other golf
courses. The number of these events has gone down over the past several years and are currently
being booked at private clubs. The only college event at Captains is the NEIGA. In that regard,
reaching out to the younger golfer is recommended. Captains is hosting Mass Am qualifier this
year. The Captains could host the Mass Open and would do well with a state tournament.
• Regarding the Chelsea System, as far as the non-member bookings go, the requirement for an
account and a password is difficult. Once logged in bookings are easy. On the member side, the
lottery system works well. Costs for other systems have not been investigated.
• The back -9 issues requiring tee times have not been solved. Jay Packett will reach out to
Chelsea. Points for back -9 players will be reviewed. Discussion followed.
• Rob Harris brought up point allocations especially for twilight members. Mark O'Brien said this
needs correcting. This matter will be discussed at a future meeting.
• Wyn Morton asked if Chelsea can determine if players booking on line are booking at Captains
because of marketing presentations at various websites. Jay Packett will inquire when he speaks
with Chelsea.
• John Kissida asked for an update on the irrigation project. The contract has been signed and
Mark O'Brien told the contractors they could start work. Colin Walsh will be handling this and
so far has not heard anything. John Greene will be working on this project. Mark O'Brien will
reach out to Irrigation Consulting to determine a timeframe.
Strengths, Weaknesses, Opportunities, Threats memo:
• None.
2
Questions and comments from Associations and liaisons:
• None.
Review and approve minutes:
• Anne O'Connell reported there is no mention of the Friends Tournament under events.
• Under FY 2022 budget review and vote, change there is no contract to there is a one-year contract
currently in place.
• A motion was made by Jeff Odell, seconded by Wyn Morton, to approve the minutes of
December 22, 2020 as corrected. Motion passed unanimously.
Topics the Chair did not reasonably anticipate:
• Solar carport construction.
• Jay Packett spoke with Peter Lombardi yesterday regarding filling his position. He received an
email from Susan Broderick which he approved, with a job description and posting to fill his
position with a salary range. This will be an internal posting for the first ten days and
then an external posting, with Susan Broderick's approval, inviting anyone interested to apply.
The external posting will be forwarded to the New England PGA, the PGA of America and other
outlets. The anticipated closing date will be January 29.
• Peter Lombardi is working on the job description for the department assistant.
• Anne O'Connell thanked Mark for his all his work and all the information he shared with the
commission.
• Mark O'Brien noted Dottie Vesperman will be stepping down as department assistant and
thanked her for her work.
Future agenda items and meetings:
• Chelsea points...
A motion was made by Jphn Kissida, seconded by Andrea Johnson, to adjourn the meeting. Motion
passed unanimously. The meeting was adjourned at 5:41 pm.
Respectfully submitted,
Dorothy Vesperman
Department Assistant