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HomeMy Public PortalAbout20100422CCPacketCouncilPacket04/22/10 Page 1 of 129 CouncilPacket04/22/10 Page 2 of 129 MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated: 1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 22, 2010 Item: Department Heads Quarterly Reports Explanation:_______________________________________________________________________________ ____ ____________________________________________________________________________________ Budget Line Item Number (if applicable): ____________________________________________________ Paper Work: __X___ Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Phone / Email: Comments: ________________________________________________________________________________ Date given to Clerk of Council: 4.22.10 CouncilPacket04/22/10 Page 3 of 129 CouncilPacket04/22/10 Page 4 of 129 CouncilPacket04/22/10 Page 5 of 129 CouncilPacket04/22/10 Page 6 of 129 CouncilPacket04/22/10 Page 7 of 129 CouncilPacket04/22/10 Page 8 of 129 CouncilPacket04/22/10 Page 9 of 129 River’s End Campground & RV Park Quarterly Report to City Council April 14, 2010 Quarter #3 – 2010 - January – March January - o Improve Presence within Savannah Welcome Center & Visitor‟s Bureau o Coordinate & Facilitate – Microsoft Excel Class attended by Campground personnel on Saturday, Jan. 23, hosted by Live Oak Libraries of Savannah-Chatham Co o Addressed the delay in POS transactions/merchant services provider/software compatibility – currently recommend to remain utilizing Digital Rez until Jet Pay contract is approved o Continue to facilitate weekly staff meetings each Tue. 5PM – 6PM o Preparation for „The Rally‟ – 2010 in Perry, GA in March for networking and rally recruitment – advertised in rally program o Increased presence of annual calendar of events for 2010 on-line calendar o Facilitate buy-in among three divisions: Administration, Operations, Programs/Events (Volunteer Hosts) into budget process and formulate within budget and timeline via “10 Things That Will Improve the Campground” exercise – customer/staff perspective exercise. February – o Formation of 2010 Rally Calendar: 2010 Goal = 22 Rallies/Rentals o Mail-out „River‟s End Campground & RV Park Rack Card‟ for Advertising within the GA Welcome Centers, statewide o Chart trends and form recommendations for rates and marketing via monitoring of trends within examination of Occupancy & Origin Reports/YTD Revenues to be applied to FY2011 rate structure o Design, Coordinate, Enhance, & Implement - 2010 Marketing Plan with revisions in marketing budget o Conduct Volunteer Host/Staff Training Regarding Levels of Service & Standards of Care o Enhance 2010 River‟s End Campground & RV Park Marketing Plan Revisions March – o Ensure Prompt Inspection and Opening of the Swimming Pool prior to St. Patrick‟s Day o Provide Smooth Transition Into “the Season”. . . o Continue rally hosting/amenity enhancements/on-site programming o Annual evaluation and marketing conference completed with Woodall‟s Publications. During this meeting agreed to utilize Woodall‟s instead of Southeast Publications for printing of Campground site maps, in order to have a more web-based presence and to maximize the investment of marketing resources. (FYI- The printing of the maps is still done at $0 fiscal impact to the City of Tybee Island.) April – o Receive Guest Reviews report on Campground Customer Evaluations & debrief on improvements o Revisions to „Guidelines for Event Hosting at River‟s End Campground & RV Park‟ to more clearly define services and amenity offerings in order to defer costs and overhead o Adjusted hours of administrative AM operation/scheduling to offset overhead and lessen personnel costs o Adopted seasonal fee structure effective April 1. For more info. Please see www.riversendcampground.com Quarter #4 – 2010 April – June 2010 o Creation of Campground Newsletter: Rate Changes, Info, On-site Programming/Activities o Leaf collection in all camp in prep for annual evaluation (June) Trailer Life o Traditional „Spring cleaning‟ o Improve inventory controls and workability of the „Handy Hut‟ & Store o Implement methodology for compliance with Chatham County pool inspection process o Provide Conceptual Store Layout – Retail focus w/in Store Remodeling Plan for FY 2011 CouncilPacket04/22/10 Page 10 of 129 DPW Quarterly Report April 14, 2010 Quarter 1, 2010 DPW Projects 1) 10th Street Crossover 3 workers 248 hrs 2) 9th, 11th, 12th, & 13th Street Drainage Modifications 3 workers 99 hrs 3) Rearranging Parking Spaces 3 workers 16 hrs Maintenance Checking and Clearing Storm Drainage 58 hrs Clean, Restock, and Maintaining Facilities and Parks 192 hrs Cutting grass, Ditches, Trimming and Landscaping 495.5 hrs between three crews Cleaning up Street Trash and Barrels Weekdays 114.5 hrs Cleaning up Beaches and Trash Weekdays 70 hrs CouncilPacket04/22/10 Page 11 of 129 DPW Quarterly Report April 14, 2010 Fixing, Replacing, and installing new signs 5 workers 62 hrs Gravel Road Repair & Maintenance 3 workers 30 hrs Public Restroom Cleaning is a consistent working schedule. Weekdays 8 hrs/day Weekends & Holidays 2-4 hrs/day Holidays & Festivals Christmas Decoration Takedown 11 workers 41 hrs Mardi Gras 5 workers 4 hrs Marathon 3 workers 6 hrs St. Patrick’s Day 5 workers 10 hrs Work Orders DPW, Building Maintenance and Parks & Rec. have completed 100 Work Orders for the following departments this quarter: YMCA - 10 Campground - 6 CouncilPacket04/22/10 Page 12 of 129 DPW Quarterly Report April 14, 2010 Police Dept. - 7 M.S.C. - 11 Fire Department - 7 DPW - 9 Fleet -5 Parking Services -4 Facilities, Parks, and Restrooms -6 City Hall & Resident Requests and Observations - 34 TEMA -0 Water/Sewer -1 Fleet Department has completed 125 Service and Repair Orders for the following departments this quarter: Campground - 2 City Hall - 0 DPW - 69 Fire Department - 6 Parking - 2 Police Dept. - 24 Water/ Sewer - 8 Vehicles for Auction -1 CouncilPacket04/22/10 Page 13 of 129 DPW Quarterly Report April 14, 2010 Purchasing 128 Purchase Orders have been made this quarter Major Purchases -BRW Construction, 14th Street Drainage Project -Marine Science Center Restroom Renovation Supplies -JCB Roofing, Cafeteria Completed Training: Two Employees are currently enrolled in Schools or Colleges outside of work – Jack Dennebaum, and Jackie Cary 4 hr Road Safety Course All Public Works employees CouncilPacket04/22/10 Page 14 of 129 No.Revenue No.Revenue No.Revenue No.Revenue No.Revenue No.Revenue Beach 283 7,075.00 100 2,500.00 100 2,500.00 Guard House 80 16,991.00 14 2,400.00 14 2,400.00 Mem'l Park Pavilion 105 3,615.00 10 465.00 10 465.00 Cafeteria 291 4,600.00 35 1,400.00 35 1,400.00 Gym 114 2,400.00 53 150.00 53 150.00 Jaycee Park 221 505.00 12 240.00 12 240.00 Room 6 271 225.00 85 - 85 - Held Deposit Refunds 2,790.00 55.00 0 55.00 TOTAL:1,365 $38,201.00 309 $7,210.00 0 0 0 0 0 0 309 $7,210.00 Lost Revenue*22 ($2,187.50)7 ($2,050.00) * Lost revenue from facility rentals that were not charged Comparison Summary of 1st Quarter's from 2009 & 2010 No.Revenue Beach 69 1,725.00 Overall, our revenue increased $830 in the 1st quarter of 2010 compared to Guard House 17 4,005.00 the 1st quarter of 2009. All facilities showed an increase in revenue, with the Mem Park Pavilion 12 300.00 exception of the Guard House. The China Painters moving to the Cafeteria is Cafeteria 100 275.00 some of the decrease in revenue. The cold winter and the economy played a Gym 51 - part as well but... the busy season is upon us and the facilities are booking up! JC Park 23 - Room 6 72 75.00 Lost Revenue for 1st quarter 2010 Held Deposit Refunds -- Guard House $300 for TBA & Garden Club $300 for City of Port Wentworth Totals 344 6,380.00$ Cafeteria $1200 for China Painters Gym $250 for Flip Flop "Last Song" Party Lost Revenue 8 ($1,425.00)Total $2,050.00 NOTE: In the 1st quarter of 2010, we are $625 up on lost revenue compared to the 1st quarter of 2009. Also, we are just $137.50 shy of the TOTAL for the whole year of 2009, just in our 1st quarter of 2010. Respectfully submitted by Karen Reese on 4-9-10 1Q 2009 Totals 2010Community Facility Total 2009 1Q 2010 2Q 2010 3Q 2010 4Q 2010 CouncilPacket04/22/10 Page 15 of 129 ___________________________ 2010, 1st Quarter Summary Highlights Community and Family Development: Skate Nights have been increasingly popular and average about 125 participants each month. In February, the YMCA hosted a special fundraiser for 9 year old Emily Brennan with volunteers from Marshpoint Elementary School. Over $2500 was raised to help defray the cost of her medical bills. The YMCA Fun Club After School Program along with college volunteers from Lees- McRae College in North Carolina had a fun filled day of planting two plots in the community garden. The kids and volunteers learned about plants, decorated the plant signs, and will continue to upkeep their garden all summer and hopefully start harvesting vegetables soon. On May 1st the YMCA will host our Annual Healthy Kids’ Day and Summer Open House. There will be healthy snacks, bounce houses, and opportunities for free family activities centered around adopting healthy lifestyles. Priceless Gifts Scholarships: Our volunteer board of directors worked tirelessly to fundraise $23,000 for scholarships. In 2009, 598 children and families received $59,000 in financial assistance. This year we are already seeing an increase in the number of scholarship assistance applications. No child or family is ever turned away from a YMCA program based on an inability to pay. The process is completely confidential and can be renewed every six months. Adults and Senior Citizens: Health Screenings from St. Joseph’s Candler are held quarterly at the YMCA and are free to members and smart-seniors. These screenings will check blood pressure, heart rate, cholesterol, etc. The YMCA is proud to offer bi-weekly aerobics classes to residents of both Oceanside and Savannah Beach Nursing Homes. Classes are held on site at both locations. Active Adult League/YEEPIES have been just that this quarter: ACTIVE! Field Trips have included—Fort Jackson Tour and lunch at Molly McPherson’s, movie outings to see Valentine’s Day and The Last Song with lunch at Tortugas Grill, a trip to Keller’s Flea Market with lunch at the Cracker Barrel, lunch at the Olive Garden, and the 1st 37th Annual Seafood Festival The AAL/YEEPIES have had several quest speakers as well. Representatives from Smart Senior and St. Joseph’s Candler Health Connections have come to speak as well as the Better Hometown Coordinator Chantel Morton. Demery Bishop spoke to the group regarding the Crime Stoppers program and local author Muriel Lindsay visited to share her experiences with her upcoming book. Sports and Fitness: Adult Pick Up Basketball and Volleyball are becoming increasingly popular in the gym. Games are held Monday, Tuesday, Thursday, and Friday each week. These programs are free and open to the community. Tybee Island YMCA / Recreation We build strong kids, strong families, strong communities. CouncilPacket04/22/10 Page 16 of 129 Youth Basketball—Winter basketball has 36 participants on 4 teams. This year we have implemented a weekly sportsmanship award given to a new player each week who demonstrates our character values of caring, honesty, respect, and responsibility. Baseball and T-ball—The micros t-ball team has 15 players ages 3-6. This wee team practices throwing, catching, hitting, base running, and of course, learning to follow directions. The Under 8 baseball team has 10 co-ed players and several new volunteer coaches stepping up to help. Softball is back on Tybee. This softball season the Tybee YMCA has 14 young girls representing the City and the YMCA in the Chatham County 10 & U Softball league. The Tidal Waves as they are called will play games though the spring. Kids Yoga—This yoga club meets Mondays for kids 5-12. Kids learn stretching, balance, language skills, breathing, patience, and focus. Over 32 aerobics classes are held each week at the Tybee YMCA. Classes include yoga, pilates, kickboxing, core, tone and burn, meditation, senior chair, spin, and zumba. There is something for all age groups and abilities at the Tybee YMCA. Teens: Teen Volunteers have been busy with new spring projects like maintaining our community garden. Teens also help with monthly skate nights as referees, and closet attendees, and junior coaches for baseball season. Teen Cuisine has had a successful start this quarter with The Teen Cuisine Challenge Series. Each week the young chefs have been presented with culinary challenges. From Xtreme Cake Creations to Edible Arrangements to Creating a sandwich with less fat, calories and crabs then a Baby Ruth candy bar participants have been learning how to make wise food choices. Teen Cuisine is a free program for youth ages 11-15 and is held Wednesday afternoons in the cafeteria. We are also in the process of developing a new leadership program for teens that combines the Christian Leadership Academy with the Student Leadership Program. The focus will be on strengthening rising leaders in the aspects of self worth and personal identity with a Christian centered life. Child Care: The Tybee YMCA Fun Club is changing its focus and image into that of an after school enrichment opportunity for both public and private school aged children. A sub- committee from the YMCA board of directors and after school participants parents have been meeting to determine what child care at the YMCA will look like for the coming school year. We are looking at ways to shift programming to better serve the needs of the youth in the community. Spring break camps were offered for two weeks this year. 7 children attended the Public School Spring break camp, and 5 children attended the Private School Spring break camp. Fun club After School current has 8-10 kids in attendance. In Conclusion: We are off to another great year in 2010. The Tybee Island YMCA just keeps growing and ever expanding. We are so grateful for our community partnerships that help make sure we cater to all groups on the island. We are also celebrating record numbers of members, thriving youth CouncilPacket04/22/10 Page 17 of 129 programs, and better quality equipment and facilities and smiling staff and volunteers to help make it all come together. We appreciate the support of the City of Tybee and the flexibility to facilitate programs that address all populations for the Tybee Island. We are focusing on expanding senior programs, strengthening teen and youth programs, building solid foundations of health and wellness for all ages, and providing additional opportunities for families to come together in a healthy atmosphere. In 2010, we look forward to a continued positive relationship with the City of Tybee and welcome any questions, concerns, or updates necessary to build trust and greater commitment from the entire community. We know that each year our need to allocate financial assistance to those needing scholarships will increase. We will strive to provide affordable, consistent, and quality- driven programming so that all may participate and promise to never turn anyone away for an inability to pay. Thank you for your endless support of the YMCA and recreation on Tybee Island. Hillary Brodofsky Executive Director *Please see attached excel document displaying attendance record comparisons for 2009 and 2010. As you can see, we continue to increase monthly aerobics participation, gym visits, YMCA facility access, and overall memberships. CouncilPacket04/22/10 Page 18 of 129 Se n i o r C h a i r A e r . ( 5 / w k ) Yo g a ( 5 / w k ) To n e & B u r n ( 3 / w k ) Sp i n ( 4 / w k ) Zu m b a ( 3 / w k ) Co r e F i t n e s s ( 4 / w k ) Pi l a t e s Me d i t a t i o n ( 1 / w k ) 20 1 0 T O T A L S 20 0 9 T O T A L S JANUARY 295 249 100 73 112 269 n/a 15 1113 1080 FEBRUARY 280 196 115 119 84 253 n/a 47 1094 1087 MARCH 238 205 107 113 140 150 27 42 1022 967 APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL Tybee Island YMCA User & Member Statistics: (2010 COMPARED TO 2009) CLASS PARTICIPANTS CouncilPacket04/22/10 Page 19 of 129 GENERAL USAGE MEMBERSHIP INFORMATION 20 1 0 G y m n a s i u m 20 0 9 G y m n a s i u m 20 1 0 F i t n e s s C e n t e r 20 0 9 F i t n e s s C e n t e r 20 1 0 T O T A L 20 0 9 T O T A L 20 1 0 M e m b e r s 20 0 9 M e m b e r s 20 1 0 M e m b e r s h i p s 20 0 9 M e m b e r s h i p s 20 1 0 C a n c e l l a t i o n s 20 0 9 C a n c e l l a t i o n s 20 1 0 N e w J o i n s 20 0 9 N e w J o i n s JAN 852 732 2611 1786 3463 2518 833 732 418 360 4 7 49 48 FEB 1110 770 2419 1666 4623 3206 852 782 429 388 3 7 24 23 MAR 822 526 2455 1679 3277 2205 881 803 440 399 10 1 25 22 APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL Tybee Island YMCA User & Member Statistics: (2010 COMPARED TO 2009) CouncilPacket04/22/10 Page 20 of 129 Co m m u n i t y De v e l o p m e n t De v e l o p m e n t De p a r t m e n t 3rd Qu a r t e r F Y 2 0 1 0 Ja n u a r y 1 , 2 0 1 0 - M a r c h 3 1 , 2 0 1 0 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 2 1 o f 1 2 9 BE T T E R  HO M E T O W N Fi s c a l  3rd Qu a r t e r  20 1 0  Re p o r t ( ) (Ja n u a r y  –M a r c h )  OR G A N I Z A T I O N : ‐ Mo n t h l y  Bo a r d  of  Di r e c t o r s  me e t i n g s Co n t i n u e d ou t r e a c h (B H T pr e s s BH T ne w s l e t t e r s ) PR O M O T I O N S :  - M o n t h l y P r o m o t i o n s C o m m i t t e e m e e t i n g s Ty b e e fo r th e Ho l i d a y s pl a n n i n g ‐ Co n t i n u e d  ou t r e a c h  (B H T  pr e s s , BH T  ne w s l e t t e r s ) ‐ Si t e  vi s i t :    Da r i e n ‐ Bu s i n e s s  me e t i n g s ‐ Ma i n  St r e e t  / BH T  Lu n c h e o n  in  AT L ‐‐ Ty b e e  fo r  th e  Ho l i d a y s pl a n n i n g - S i d e w a l k S a l e ‐ Th i r d  Th u r s d a y s  on  Ty b e e -S e a f o o d F e s t i v a l i n v o l v e m e n t ‐ GA  St a t e  Ca p i t a l  Da y  wi t h  DC A  in  AT L ‐‐ Ma i n  St r e e t  In s t i t u t e  –S t .  Ma r y s ‐‐ Mo n t h l y  ar t i c l e s  in  Ty b e e  Ti m e s  & Br e e z e ‐ Sp e a k i n g en g a g e m e n t s : YE E P I E S Op t i m i s t Cl u b DE S I G N : - A s s i s t w i t h W a y f i n d i n g w o r d i n g a n d l o c a t i o n s - O r d e r e d a d d i t i o n a l t r a s h c o n t a i n e r s f o r c o r r i d o r ‐ GA Tr u s t De s i g n Te a m me e t i n g Sp e a k i n g  en g a g e m e n t s :    YE E P I E S , Op t i m i s t  Cl u b EC O N O M I C  DE V E L O P M E N T :   ‐ Mo n t h l y  Ec o n o m i c  Re s t r u c t u r i n g  Co m m i t t e e  me e t i n g s Re g u l a r Me r c h a n t me e t i n g s & me e t i n g s wi t h pr o p e r t y GA  Tr u s t  De s i g n  Te a m  me e t i n g -- P a r k i n g m e e t i n g s ‐‐ Pa r k i n g  Pa r a d i g m  on  Pa r a d i s e  de s i g n  & distribution -- m e e t i n g s w i t h C R C r e : C o a s ta l R e g i o n a l & R i d e s h a r e ‐ Re g u l a r  Me r c h a n t  me e t i n g s  & me e t i n g s  wi t h  pr o p e r t y   ow n e r s ‐ Mo n t h l y  DC A  Ec o n o m i c  Re p o r t i n g ‐ Bu s i n e s s  Re s o u r c e s  Gu i d e   pr o g r a m OT H E R : - S p e c i a l E v e n t s R e q u e s t s : me e t i n g w i t h o r g a n i z e r s & pro c e s s i n g app li c a t i o n s , i n v o i c i n g, e t c . ‐ “K e e p i n g  Yo u r  Cu s t o m e r s ”  Wo r k s h o p  w/    SB D C ‐ Tr a c k  Co m m e r c i a l  va c a n c i e s  an d  me e t  wi t h  pr o s p e c t s pg pp , g , ‐‐ Co m m u n i t y  Ga r d e n  me e t i n g s -- S u s t a i n a b l e G A m e e t i n g s ( C h a i r ) Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 2 2 o f 1 2 9 Zo n i n g St a f f Ac t i v i t i e s Zo n i n g  St a f f  Ac t i v i t i e s • Ho s t e d  Pl a n n i n g  Co m m i s s i o n  Or i e n t a t i o n  fo r  ne w  Pl a n n i n g  Co m m i s s i o n  me m b e r s  (1/27/10) • Pl a n n i n g  Co m m i s s i o n  Tr a i n i n g s  he l d  1/ 2 7 / 1 0 ,  2/ 1 6 / 1 0 ,  2/ 2 4 / 1 0 • At t e n d e d  In d i v i d u a l  As s i s t a n c e  an d  Pu b l i c  As s i s t a n c e  Pr e l i m i n a r y  Da m a g e  As s e s s m e n t   Tr a i n i n g  fo r  As s e s s m e n t  Te a m s  ho s t e d  by  GE M A  (2 / 2 / 1 0 ) • At t e n d e d Ge o r g i a As s o c i a t i o n of Zo n i n g Ad m i n i s t r a t o r s Co n f e r e n c e in At h e n s , GA(2/4‐ At t e n d e d  Ge o r g i a  As s o c i a t i o n  of  Zo n i n g  Ad m i n i s t r a t o r s  Co n f e r e n c e  in  At h e n s ,  GA (2/4 2/ 5 / 1 0 ) • En t i r e  bu i l d i n g  de p a r t m e n t  st a f f  at t e n d e d  “O v e r v i e w  of  FE M A  Fl o o d p r o o f i n g R e q u i r e m e n t s   fo r  Co m m e r c i a l  Bu i l d i n g s ”  at  Th o m a s  an d  Hu t t o n  En g i n e e r i n g    (2 / 2 4 / 1 0 ) At t d d Gi Ai t i f Fl d l i M Cf t Lk Li (3/23 • At t en ded Geo r g ia Ass o c iati on  of Fl oo dplain Man a g e r s  Con fer e n c e  at Lake Lan ier (3/23‐ 3/ 2 5 / 1 0 ) • At t e n d e d  Ge o r g i a  Pl a n n i n g  As s o c i a t i o n  Co n f e r e n c e  in  Ma c o n ,  Ge o r g i a  (3 / 2 4 ‐3/ 2 5 / 1 0 ) • At t e n d e d  Ge o r gia  So i l  an d  Wa t e r  Co n s e r v a t i o n  Co m m i s s i o n  Le v e l  IA  Ce r t i f i c a t i o n  Course in  g Sa v a n n a h  (2 / 1 9 / 1 0 )  an d  re c e i v e d  Ce r t i f i c a t i o n • Co m p l e t e d  wo r k i n g  wi t h  co n t r a c t o r  fo r  in s t a l l a t i o n  of  Wa y f i n d i n g S i g n a g e  sy s t e m  for the  Is l a n d  (M a r c h  20 1 0 ) Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 2 3 o f 1 2 9 Pl a n n i n g C o m m i s s i o n ii S Pe t ition S um m a r y ii d Pe t ition P r o c e s s e d Re v e n u e Si t e P l a n s 5$ 7 5 0 Va r i a n c e s 1$ 2 5 0 Spec i a l R e v i e w -- - - p Te x t A m e n d m e n t s 3- - Fi n a l P l a t 1$ 2 5 0 TO T A L 1 0 $ 1 , 1 2 5 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 2 4 o f 1 2 9 Ac c o u n t s R e c e i v a b l e Ac c o u n t s R e c e i v a b l e Pr o c e s s e d R e v e n u e To t a l * 4 $ 3 , 3 5 0 . 0 0 *En g i n e e r i n g R e v i e w F e e s Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 2 5 o f 1 2 9 Su m m a r y o f R e v e n u e s il d i i / // Bu il d i ng P e r m its 0 1 /10 - 3 /31/10 Bu i l d i n g P e r m i t s R Bu i l d i n g P e r m i t s # Rev e n u e 1st Qu a r t e r F Y 1 0 1 1 2 $ 3 0 , 4 1 1 . 2 4 2nd Qu a r t e r F Y 1 0 1 1 0 $ 2 8 , 8 9 5 . 5 0 3rd Qu a r t e r F 1 0 1 5 4 $ 4 0 , 3 6 0 . 0 0 TO T A L 37 6 $9 9 6 6 6 7 4 TO T A L 37 6 $9 9 ,66 6 .74 * I n c l u d e s a l l r e i n s p e c t i o n f e e s , e n g i n e e r i n g f e e s , a d d e d va l u e t o p e r m i t , e t c . Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 2 6 o f 1 2 9 Su m m a r y o f A c t i v i t y ii i Bu s ine s s L ice n s ing 01 / 1 0 - 3 / 3 1 / 1 0 Bu s i n e s s Li c e n s e s R Bu s i n e s s Li c e n s e s # Rev e n u e 1st Qu a r t e r F Y 1 0 5 8 $ 6 , 1 5 4 . 0 0 2nd Qu a r t e r F Y 1 0 1 7 8 $ 1 1 , 6 7 2 . 5 0 3rd Qu a r t e r F 1 0 5 1 0 $ 7 3 , 2 5 7 . 0 0 TO T A L 81 3 $9 1 0 8 3 5 0 TO T A L 81 3 $9 1 ,08 3 .50 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 2 7 o f 1 2 9 TYBEE ISLAND FIRE DEPARTMENT P O BOX 2749 TYBEE ISLAND, GEORGIA 31328 (866)786-4573 X 117 Fax (888-550-8219) Mail to: firedept@cityoftybee.org www.cityoftybee.org Date: April 14, 2010 To: Diane Schleicher, City Manager From: C.L. Sasser, Fire Chief Re: Quarterly Report: January thru March 2010 Fire Department Currently, the Tybee Island Fire Department has 41 volunteer members and one part-time Firefighter position that is shared by two career Master Firefighters from Savannah, and one paid full time firefighter. During the first quarter of 2010, we have had the following calls: False Alarms: 6 Fire Calls (Brush,Vehicle, Residential) 8 Boat Response call out 2 Haz Mat (Gas Leaks) 2 Squad 6 Medical Calls 13 Mutual Aid 1 Community Service 4 Total of 36 calls Note: One of the boat response call out resulted in the rescue of 5 individuals off the South Beach Sandbar. Squad 6 Commander is obtaining state certification for teaching 1st Responders CouncilPacket04/22/10 Page 28 of 129 TYBEE ISLAND FIRE DEPARTMENT P O BOX 2749 TYBEE ISLAND, GEORGIA 31328 (866)786-4573 X 117 Fax (888-550-8219) Mail to: firedept@cityoftybee.org www.cityoftybee.org Emergency Management Crisis Leadership for local officials hosted by the National League of Cities was attended. The training class focused on three critical areas in Emergency Management: (1) Local Regional/State Coordination (2) Identifying/Understanding Key Roles & Responsibilities (3) Technical Assistance for Emergency Plans & Agreements GEMA Training on Assessment and Preliminary Damage hosted by CEMA was attended. At the request of the Mayor several Government and Private Agencies have been contacted pertaining to a Hurricane Tabletop exercise for City Staff. The public safety committee was advised of the process in designing a Hurricane Planning Exercise requested by the Mayor. A scheduled exercise is in the works for July 14th, 2010. Director Bill Read of the National Hurricane Center was a guest speaker at the Chatham County PIO meeting who spoke on new trends in forecasting hurricanes and how to improve communications with media and the public during tropical weather events. This meeting was attended by the Fire Chief & TEMA. A tour of the city was given to Mr. Read by TEMA. TEMA attended the Chatham County Roadmap for adapting to Coastal Risks workshop. Topics included infrastructure protection with regards to transportation planning, and implementation. Protection measures to mitigate shallow coastal flooding from higher tides. Assess roadblocks to implementing specific management strategies focusing around the effect of urban sprawl. CouncilPacket04/22/10 Page 29 of 129 TYBEE ISLAND FIRE DEPARTMENT P O BOX 2749 TYBEE ISLAND, GEORGIA 31328 (866)786-4573 X 117 Fax (888-550-8219) Mail to: firedept@cityoftybee.org www.cityoftybee.org Ocean Rescue Incidents: March 2010 (Last two Weekends) Drowning: 0 -------------------------------------------------------------------------------------------- Water Rescues: 0 -------------------------------------------------------------------------------------------- Water Assist: 0 -------------------------------------------------------------------------------------------- Medical: 3 -------------------------------------------------------------------------------------------- Lost Persons: 1 -------------------------------------------------------------------------------------------- Fights: 0 -------------------------------------------------------------------------------------------- Public Service: 2 -------------------------------------------------------------------------------------------- Month Total: 6 CouncilPacket04/22/10 Page 30 of 129 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Vivian O. Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Of the 20,319 inbound calls to the city’s main phone line (912-786-4573) for last 3 months, the finance staff answered 13,430 of them. The total calls answered by all staff who report to the Finance Director was 17,210. Water Billing: Updated information into the system for 85 replacement meters. 9,687 utility bills were sent out totaling approximately $580,990.00. 52 new water/sewer account deposits were collected. Accounting: Sent out an RFP for new bank and rated the RFP’s that were submitted. Sent recommendation to council. Worked with INCODE consultant to get the prior year and current year balance sheet activities reconciled. Audited, re-billed, and cleaned up past due Accounts Receivable accounts. Non utility AR aged report went from $20,000 and over 120 days to $1,900 and under 90 days. Mailed 14 certified letters for NSF checks and collected $1,862. All checks that were not collected will be sent to the TIPD for warrants and collection. Prepared and submitted tax refund request totaling $46,500 for taxes paid to vendors through contractors for reimbursement. We have not yet received the refunds. Reentered fixed assets into INCODE system in preparation of year –end closing and audit. Prepared spreadsheets for current and past use of electric and water sewer. Created spreadsheet for square footage of City Hall and all other facilities within the city for accurate utility calculations for budget process. Processed over $2.6 million in cash receipts. Sold 200 parking decals and counted $63,000 in coins. CouncilPacket04/22/10 Page 31 of 129 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Continued to work with rental property owners on Hotel Motel compliance, Hotel Motel taxes collected this quarter were $81,892.47 which is down $9,766 from last year at this time. This biggest difference is a “timing” difference, due in part because last year at this time we had a larger amount of “past due” payments that we received in the Jan – Mar quarter. This year, there are significantly less past due accounts playing catch up. The other potential decrease could be due to the colder weather this winter. We expect to complete a better process in the near future for reporting violations to enforcement officials. Also continue working with bar owners on 3% liquor by the drink tax compliance. Liquor Tax collected this quarter was $8,759 compared to $8,356 last year at this time. 54 Senior Homestead Exemption applications have been received and processed. The April 1 deadline has passed so that activity should slow down considerably for this year. Processed approximately 1,487 accounts payable and payroll checks. Processed 632 purchase orders. Continuing to establish the policies and procedures for the administrative work from the parking department which has (for the time being) been absorbed by the finance staff. Analyzing and auditing revenue and expense accounts for the 10-11 budget process and in preparation for the upcoming annual audit. Began using Laserfiche, and scanning all newly established contracts. Continue researching and planning for GEFA grant. Human Resources: Advertised for open positions (Parking Services, Lifeguards, DPW, Beach and Bike Patrol), set up interviews for Parking Services, and mailed 120 regret letters for employment. Processed 19 new hires – 4 FT, 8 Seasonal Lifeguards, 7 Seasonal Parking, 7 terminations and 3 retirements. Held 2 new employee orientations. Currently working on benefit renewals and the Benefits Fair for the employees. Prepared Personnel Budgets for 21 departments for July 2010 to June 2011, including budgets for Salaried and Part-time/Seasonal staff, Overtime, Insurance (Health, Dental, Life, Short and Long Term Disability), FICA, Medicare, Retirement, and Workers’ Compensation as well as longevity for each department. Set up and prepared food for Employee Spaghetti Dinner. Mayor, Council and Dept Heads served as the waiters and waitresses. Approximately 100 attended. Began working on Internet Policy, Vehicle Policy, and Volunteer Policy for the City of Tybee. Developed policy and a Tracking Log form for “Qualified Bicycle Commuting Reimbursement” for employees – To be approved soon. Developed guidelines and nomination form for an Employee of the Quarter – To be approved soon. Updated Cell Phone Policy Continued working with City Attorney and City Manager in updating current Drug Testing Policy and other personnel policies and matters. Completed the annual Wage and Salary Survey for Department of Community Affairs. Set up the Prescription Discount Card Program for Tybee Island residence through National League of Cities. Roll out date tentatively scheduled for May 15, 2010. Waiting on media release information and cards. Locations need to be established for prescription card pick up. It will be presented to the Mayor and Council at next month’s meeting and advertised on our City website, Channel 7, and back of water bill. CouncilPacket04/22/10 Page 32 of 129 P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Information Technology: Hardware: Pay & Display parking meter upgrades Pavilion surveillance camera replacement 1 additional desktop workstation @ Water Dept 4 desktop UPS replacements 1 laptop mount system for F250 Water Dept vehicle South beach sandbar surveillance camera router replacement Software: Incode Court/Parking module installation & data migration Research online payment system options Aavelin software upgrade – Channel 7 Marquee Visiontech software upgrade Water Dept handheld GPS & mapping software implementation for meters Website: Facebook: 650 fans; Twitter: 213 followers; Followers took a slight jump in December and has been growing at an accelerated rate since then. Forums: Lost; Found; Transportation & Parking; Better Hometown; Administrative: 2010/2011 budget preparation Hurricane exercise design team planning City Cell Phone policy revision & subsequent reduction in active/billable lines City map created for the bike routes – it will be incorporated in the next brochure/publication from the Visitors Bureau Six press releases completed Community Notification System – 6 broadcasts Parking: Learning the hard way to live without Frankie – planning retirement recognition at a June 2010 council meeting. Upgrading the meters Upgrading the software Hiring and training seasonal employees Mailed out 1,700 late and hearing notices Collected over $30,000 in outstanding fines (over 6 months old) Added new meters to various places on the island and removed them as requested – current count of city parking spaces ~1,800. Preparing to post and hire the empty full time position to begin July 1. CouncilPacket04/22/10 Page 33 of 129 CouncilPacket04/22/10 Page 34 of 129 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated: 1/05/2010 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00 am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 04/22/10 Item: Adoption Resolution Explanation: Request for an adoption resolution for the Tybee Island Solid Waste Management Plan that was approved by the Department of Community Affairs as of 4/12/10. Budget Line Item Number (if applicable): N/A Paper Work: x Attached* Already Distributed To be handed out at Council Meeting (by Requester) Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Jonathan Lynn Phone / Email: 912-786-4573 ext. 107 jlynn@cityoftybee.org Comments: Date given to Clerk of Council: 04/13/10 CouncilPacket04/22/10 Page 35 of 129 RESOLUTION TO ADOPT SOLID WASTE MANAGEMENT PLAN WHEREAS, the Georgia Solid Waste Management Act requires county and municipal governments to prepare a local solid waste management plan and periodic update; and WHEREAS, the Mayor and Council of the City of Tybee Island has compiled, reviewed and modified the City of Tybee Island’s solid waste management plan; and WHEREAS, the Mayor and Council of the City of Tybee Island has complied with the Rules of the Georgia Department of Community Affairs minimum planning standards and procedures for solid waste management (Chapter 110-4-3), including public participation requirements. NOW, THEREFORE, be it resolved by the Mayor and Council of the City of Tybee Island, Georgia that the document entitled Tybee Island Solid Waste Management Plan 2008-2018 is adopted. BE IT FURTHER RESOLVED that any resolution in conflict with this resolution is hereby repealed. SO RESOLVED, This _______ day of _________________, 2010. ______________________________ Jason Buelterman, Mayor ATTEST: ____________________________ Vivian Woods/Clerk of Council EMH/Tybee/14536/Resolutions/Solid Waste Management 04.13.10 CouncilPacket04/22/10 Page 36 of 129 CouncilPacket04/22/10 Page 37 of 129 CouncilPacket04/22/10 Page 38 of 129 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 3 9 o f 1 2 9 TABLE OF CONTENTS SECTION I. INTRODUCTION 1 1.1 DEFINE PLANNING AREA 1 1.2 IDENTIFY THE PERSON RESPONSIBLE FOR THE PLAN 1 1.3 OVERVIEW OF THE AREA COVERED IN THE PLAN 2 1.3.1 PLANNING AREA 2 1.3.2 TOPOGRAPHIC INFORMATION/UNIQUE FEATURES 2 1.3.3 POPULATION 3 1.3.3.1 SEASONAL POPULATION VARIATION 3 1.3.3.2 NUMBER OF HOUSEHOLDS 4 1.3.4 ECONOMIC ACTIVITY 4 SECTION II. WASTE DISPOSAL STREAM ANAYLSIS 7 2.1 INVENTORY OF WASTE DISPOSED 7 2.1.1 WASTE CHARACTERIZATION 7 2.1.2 WASTE GENERATING DISASTER 8 2.2 DIPOSAL RATE 8 2.3 PROJECTED WASTE TO BE DISPOSED 8 SECTION III. WASTE REDUCTION ELEMENT 11 3.1 SOURCE REDUCTION PROGRAMS 11 3.1.1 RECYCLING 11 3.1.2 RECYCLING FACILITIES 11 3.1.3 YARD TRIMMING PROGRAMS AND FACILITIES 11 3.1.4 ITEMS REQUIRING SPECIAL HANDLING 11 3.2 WASTE GENERATING DISASTER 12 3.3. ASSESSMENT OF CURRENT WASTE REDUCTION AND RECYCLING PROGRAMS 12 3.4 NEEDS AND GOALS 12 SECTION IV. WASTE REDUCTION ELEMENT 13 4.1 INVENTORY OF COLLECTION 13 4.1.1 INVENTORY OF EXISTING PROGRAMS 13 4.1.2 CONTINGENCY STRATEGY 13 4.2 ASSESSMENT OF COLLECTION PROGRAMS 13 4.2.1 YARD TRIMMINGS AND BULK ITEM COLLECTION 14 4.3 ILLEGAL DUMPING/LITTERING 14 4.4 NEEDS AND GOALS 14 CouncilPacket04/22/10 Page 40 of 129 SECTION V. WASTE DISPOSAL ELEMENT 15 5.1 INVENTORY OF SOLID WASTE DISPOSAL FACILITIES 15 5.1.1 ASSURANCE OF 10-YEAR CAPACITY 15 5.1.2 CONTINGENCY STRATEGY/HAZARD DEBRIS MANAGEMENT 15 5.2 NEEDS AND GOALS 15 SECTION VI. LAND LIMITATIONS ELEMENT 16 6.1 NATURAL AND ENVIRONMENTAL LIMITATIONS 16 6.1.1 WATER SUPPLY WATERSHEDS 16 6.1.2 GROUNDWATER RECHARGE AREAS 16 6.1.3 WETLANDS 16 6.1.4 RIVER CORRIDORS 16 6.1.5 PROTECTED MOUNTAINS 16 6.1.6 FLOODPLAINS 16 6.1.7 FAULT ZONES, SEISMIC IMPACT ZONES & UNSTABLE AREAS 17 6.1.8 SIGNIFICANT GROUNDWATER RECHARGE AREAS 17 6.2 LAND USE AND ZONING LIMITATIONS 17 6.2.1 ZONING RESTRICTIONS 17 6.2.2 NATIONAL HISTORIC SITES 17 6.2.3 AIRPORT SAFETY 17 6.2.4 POLITICAL SUBDIVISIONS 18 6.2.5 PLAN CONSISTENCY 18 6.2.6 NEEDS AND GOALS 19 SECTION VII. PUBLIC EDUCATION AND INVOLVEMENT ELEMENT 20 7.1 INVENTORY AND ASSESSMENT OF PUBLIC EDUCATION AND INVOLVMENT 20 7.2 NEEDS AND GOALS 20 SECTION VIII. IMPLEMENTATION STRATEGY 21 8.1 IMPLEMENTATION PLAN 21 APPENDIX A CITY COUNCIL MEETING MINUTES FROM THE 2 REQUIRED PUBLIC HEARINS 23 APPENDIX B TYBEE ISLAND CITY COUNCIL TRANSMITTAL RESOLUTION FOR SWMP 39 APPENDIX C LANDFILL CAPACITY ASSURANCE LETTER 41 APPENDIX D LANDFILL SITING RESTRICTIONS MAP OF THE STATE OF GEORGIA 43 CouncilPacket04/22/10 Page 41 of 129 APPENDIX E TYBEE ISLAND/WASTPRO CURBSIDE RECYCLING FLYER CouncilPacket04/22/10 Page 42 of 129 I. INTRODUCTION    1.1 DEFINE PLANNING AREA      The City of Tybee Island Solid Waste Management plan (SWMP) has been prepared in order to meet the requirements  of the Official Code of Georgia, Annotated, Section 12‐8‐20 et seq., also known as the Georgia Comprehensive Solid  Waste Management Act.  The SWMP provides elected officials and citizens of Tybee Island an opportunity to ensure  future solid waste management needs are anticipated and properly planned for.  It has been prepared in accordance  with the Minimum Planning standards and Procedures for Solid Waste Management set forth by the Georgia  Department of Community Affairs for the planning period 2008‐2018.  The plan is organized according to five core‐planning elements:  1. Waste Reduction  2. Waste Collection  3. Waste Disposal  4. Land Limitation  5. Education and Public Involvement    The first section of the Plan includes a waste stream analysis along with a study of the categories of solid waste  produced by the City of Tybee Island.  This section categorizes waste generation sectors (residential, commercial, etc.)  and how much waste is collected and disposed of from each sector.  The second section describes ongoing and needed  waste reduction, collection, and disposal activities.  The third section evaluates the community’s land limitation areas  for future siting of waste management facilities and reviews the on‐going and needed educational and public  involvement activities for effective solid waste management. Finally, the plan recommends an implementation  strategy to achieve the goals and objectives for effective solid waste management.  The Solid Waste Management Act requires that this Plan:  ¾ Provide for adequate solid waste collection capability and disposal capacity within the planning area for  at least ten years from the date of plan completion;  ¾ Identify solid waste handling facilities within the planning jurisdiction; and  ¾ Identify the areas where a solid waste facility may not be suitable given characteristics of the  environment.    1.2 IDENTIFY THE PERSON RESPONSIBLE FOR THE PLAN      The person responsible for updating the Solid Waste Management Plan is:  Joe Wilson, Public Works Director  P.O. Box 2749  Tybee Island, Georgia  31328  Phone:  912‐786‐4573 ext. 132  Email:  jwilson@cityoftybee.org    CouncilPacket04/22/10 Page 43 of 129 1.3 OVERVIEW OF THE AREA COVERED IN THE PLAN      1.3.1 PLANNING AREA    The Tybee Island Solid Waste Management Plan encompasses all areas within the corporate limits of the City of Tybee  Island. The City of Tybee Island, Georgia, is on the outermost barrier island off the Savannah area coast approximately  18 miles from downtown Savannah.  Situated at an elevation of 10’+/‐ above sea level, the City covers approximately  3.2 square miles or 2,061 acres which is less than 1% of the land in Chatham County. Table 1 provides a comparison of  the size of each City and unincorporated Chatham County.                                    1.3.2 TOPOGRAPHIC INFORMATION/UNIQUE FEATURES    As a barrier island, Tybee Island has a unique and wide array of natural resources.  The beach, dune and marsh  ecosystems are complex, intricately interconnected, and provide important habitat for many species of birds and  animals.  The coastal marshlands are home to many species of wading birds including herons, egrets, ibis, and storks  as well as small mammals and reptiles, such as the Diamond Back Terrapin.  Coastal marshlands and beaches account  for a significant percentage of the total land area on the island.  Collectively, these resources represent 38% of the City  area with the wetlands totaling 3,500 acres and beaches 260 acres.  There are approximately 30 miles of streams and  waterways in the City.  These features add to the diverse habitat present in the community. The entire City of Tybee  Island falls within the FEMA 100‐year flood zone.     Tybee Island has been extensively developed and much of the original natural habitat is gone.  While canopy trees  have been preserved in many locations, the understory that is a critical component of the ecosystem has been  removed.  Fortunately, some of the original maritime forest remains on Tybee.  The City has established several  conservation easements to protect the remaining maritime forest while also making it accessible to the public for  education and passive recreation.  These easements include the Sally Pearce Nature Trail and Blue Heron Park.  The  Rosewood Painted Bunting Preserve is a mixed habitat of pine and wax myrtle adjacent to the dune system.     Table 1  ­ Size Comparison of Chatham County Municipalities  NAME TOTAL  ACREAGE  SQUARE  MILES  PERCENTAGE  OF CHATHAM  COUNTY  Bloomingdale 9,081.5013.912.7%  Garden City 8,901.1014.192.7%  Pooler 18,027.0028.175.4%  Port Wentworth 10,691.4016.713.2%  Savannah 52,299.4081.7215.7%  Thunderbolt 1,014.301.580.3%  Tybee Island 2,061.10 3.22 0.6%  Unincorporated  Chatham County 231,819.50362.2269.4%  Vernonburg 270.300.420.1%  TOTAL: 334,166522100%  CouncilPacket04/22/10 Page 44 of 129     1.3.3 POPULATION    Due to the City’s popularity as a vacation destination, the population of the City of Tybee Island varies widely with the  seasons.  The city’s full time population is projected to steadily increase from 3,563 to approximately 4,346 by 2020.   In an effort to provide a solid database from which to plan for solid waste management, the City of Tybee Island has  developed a detailed and accurate population estimate utilizing the 2000 US Census Bureau information provided by  the Department of Community Affairs and the City’s Certificates of Occupancy for new residential units.    Table 2 shows the historic population trends for Tybee Island as well as future projections.    Table 2  City of Tybee Island ­ Population Projections   1980 1985 1990 1995 2000 2005 2010 2015 2020  Tybee  Island 2,240 2,541 2,842 3,117 3,392 3,536 3,832 4,100 4,346  Rate of  increase  13.44% 11.85% 9.68% 8.82% 4.25% 8.37% 7.00% 6.00%  New  residents  301 301 275 275 144 296 268 246  Source: Georgia Department of Community Affairs (www.georgiaplanning.com)   Population figures for 1980 through 2000 were gathered from the 2000 US Census Bureau information. In order to  accurately estimate Tybee Island’s population in 2005, the number of residential COs issued between 2001 and 2005  was multiplied by the average household size as established by the 2000 US Census Bureau. The total number of  residential units issued COs on Tybee Island during that timeframe was 95.  In order to account for those new  residential units that would primarily be used for vacation rentals (and would therefore not add to the additional  year‐round population count), this number was reduced by 27% (in accordance with the current percentage of  residential units used for vacation rentals) to 69 new residential units.  This number was multiplied by the average  household size (2.07) to determine the population growth between 2001 and 2005. Based on this methodology, the  City’s population increase between 2001 and 2005 was 144 people or 4.25%.      To estimate the population growth between 2005 and 2010, a similar methodology was utilized. The number of  residential units issued COs in 2006 was 96. Based on the average number of new residential units issued COs  between 2001 and 2006, it was further assumed that approximately 100 additional residential units would be  constructed between 2007 and 2010. Assuming that the same percentage of units is inhabited by year‐round  residents and that the average household size would remain the same, this would equate to a population growth of  296 from 2005 to 2010.     To estimate the population growth from 2010 through 2030, it was assumed that the growth rate would decrease due  to the limited amount of developable land remaining on Tybee Island. The rate of decrease in the population growth  percentage was estimated to be approximately equal to the rate of decrease observed in population growth between  1980 and 2000.    1.3.3.1 SEASONAL POPULATION VARIATION    The City of Tybee Island is unique in that the population changes drastically with the seasons. As a beach vacation  destination, the population begins to swell in late spring and peaks during the summer months.  All planning  CouncilPacket04/22/10 Page 45 of 129 decisions, including solid waste management, are made based on peak population numbers to ensure that residents  and visitors are adequately served.  As part of the Master Plan, an inventory of seasonal rental properties was  conducted.  The inventory revealed that of the approximately 3,091 residential properties in the city, 852 are rental  units. This accounts for nearly 27% of the total amount of residential property on the island.  When all rental units are  full the Master Plan estimates that the population of the island increases by approximately 2,702 to 6,238. This is a  73% increase over the full‐time population of 3,536.  This population increase only accounts for overnight visitors and  does not include estimates for the number of “day trippers” or visitors who come for the day but do not spend the  night.  City staff, including the Public Works, the Police and Fire Departments estimate that the population of the City  can swell to as many as 39,000 on a holiday weekend such as Fourth of July.      Table 3.  City of Tybee Island Rental Properties  Total Residential Properties3,091 Total Rental Properties852 Percentage of Rental  Properties 27.6%  Source: City of Tybee Island    1.3.3.2 NUMBER OF HOUSEHOLDS    The number of people that make up the typical “household” in Chatham County and Tybee Island has followed a  national trend toward smaller households as people are having fewer children, the population is aging, and the  number of persons living alone has increased as reflected in Table 4.    Table 4.  Average Household Size  Jurisdiction 1980 1985 1990 1995 2000 2005 2010 2015 2020 2025 2030  Tybee Island 2.33 2.31 2.28 2.18 2.07 2.01 1.94 1.88 1.81 1.75 1.68 Chatham County 2.78 2.68 2.59 2.54 2.49 2.42 2.35 2.27 2.2 2.13 2.06 Source: Georgia Department of Community Affairs (www.georgiaplanning.com)     1.3.4 ECONOMIC ACTIVITY    Table 5 below provides a summary of the census data to date and the projections based on past trends for  employment by industry type for the City of Tybee Island.  CouncilPacket04/22/10 Page 46 of 129   Table 5.  Employment by Industry  Category 1980 1985 1990 1995 2000 2005 2010 2015 2020 2025  Total Employed  Civilian Population 992 1,124 1,256 1,503 1,749 1,938 2,128 2,317 2,506 2,695  Agriculture, Forestry,  Fishing, Hunting &  Mining  10 23 35 18 0 0 0 0 0 0  Construction 96 109 121 156 190 214 237 261 284 308 Manufacturing 110 130 150 137 123 126 130 133 136 139 Wholesale Trade 46 32 18 36 54 56 58 60 62 64 Retail Trade 168 220 272 187 101 84 68 51 34 17 Transportation,  Warehousing, &  Utilities  113 104 95 80 65 53 41 29 17 5  Information NA NA NA NA 37 NA NA NA NA NA Finance, Insurance, &  Real Estate 55 59 63 80 96 106 117 127 137 147  Professional,  Scientific,  Management,  Administrative, &  Waste Management  Services  38 44 49 105 161 192 223 253 284 315  Educational, Health &  Social Services 165 142 119 240 360 409 458 506 555 604  Arts, Entertainment,  Recreation,  Accommodation &  Food Services  77 57 37 183 328 391 454 516 579 642  Other Services 30 115 200 154 108 128 147 167 186 206 Public Administration 10 23 35 18 0 0 0 0 0 0 Source: Georgia Department of Community Affairs (www.georgiaplanning.com)   CouncilPacket04/22/10 Page 47 of 129 The economy in Tybee Island (as determined through the 2000 US Census Bureau) is primarily made up of a few key  industry types.  The major employers for the workforce of Tybee Island include:    • Arts/entertainment/recreation/accommodation/food services  • Education/health/social services  • Professional/scientific/management/administration/waste management services  • Construction.   CouncilPacket04/22/10 Page 48 of 129 II. WASTE DISPOSAL STREAM ANALYSIS    At the time that preparation for this document began there was no characterization study or waste disposal stream  analysis for the City.  The information contained in this section was compiled from a variety of sources both external  and internal to the City.      2.1 INVENTORY OF WASTE DISPOSED    Table 6 below estimates the total amount of waste disposed of by sector for the City of Tybee Island.  Using data from  the Georgia Statewide Solid Waste Management Plan for 2005, the estimated tonnage for Municipal Solid Waste  (MSW) and Construction and Demolition (C&D) for the City of Tybee Island was extrapolated.    Though the population of Tybee Island fluctuates with the seasons, to date there has not been a need for special  services during the summer peaks.  Residential trash is collected twice weekly and recycling is collected weekly.  This  schedule accommodates residents and visitors.      Table 6  ­ Waste Disposed by Sector   Sector  Tons to  MSW  Landfill  Component  % of Total  Disposal  Tons to C&D  Landfill  Total Tons  Residential 1,324 40%  1,324  Commercial 921 27%  921  Industrial 472 14%  472  C&D 415 12%1,019 415  Sludge & Biosolids 239 7%  239  TOTAL: 3,370 100%1,019 3,370  Source: State of Georgia Solid Waste Management Plan, May 2006       2.1.1 WASTE CHARACTERIZATION    The Georgia Statewide Waste Characterization Study conducted by R.W. Beck for the Department of Community  Affairs in 2005 breaks down the percentages by type of material disposed of in a MSW landfill for the area covered by  the Coastal Georgia Regional Development Center (CGRDC).  The CGRDC serves a ten county area including: Bryan,  Bulloch, Camden, Chatham, Effingham, Glynn, Liberty, Long, McIntosh, and Screven Counties.  The data included in the  DCA Study were generalized and used to calculate the estimated tons per year for Tybee Island as reflected in Table 8    Table 8  ­Waste Composition  Characterization of Material  Disposed  Material  % of Overall  Waste  Composition  Paper 33%  Plastic 18% Glass 4 % Metal 7%  Organic 26% C&D 6 %  CouncilPacket04/22/10 Page 49 of 129 Inorganic 6 % TOTAL: 100 % Source: DCA Waste Composition  Results for Chatham County,  Georgia     2.1.2 WASTE GENERATING DISASTER    A major disaster has the potential to result in significant increase in the amount of waste handled by the City;  however, it is difficult to predict how much waste would be generated should such a disaster occur.  The types of  disasters most likely to occur in Tybee Island are hurricanes, tornadoes, and major rain events accompanied by high  winds.  The City’s Emergency Management Plan includes a contract with Phillips & Jordan, Inc. for disaster debris  management. The procedures for collection and disposal of waste resulting from disaster are addressed later in the  report.      2.2 DISPOSAL RATE    Table 7 below compares the estimated disposal rate for Tybee Island to that of the State of Georgia.  The City of Tybee  Island disposal rate was calculated by comparing statewide trends to Chatham County disposal rates.  The disposal  rate for Georgia is 6.39 pounds per person per day according to the State Solid Waste Management Plan.  Lacking a  better account for disposal patterns in Chatham County, the City of Tybee Island has opted to use this number as the  basis for waste stream analysis. The adjusted annual tonnage was multiplied by 2,000 to convert the tonnage to  pounds.  The resulting number was then divided by the statewide population and then by 365 to determine the per  capita (pounds per day per person) number of 6.39. Annual tonnage rates were calculated using the population  numbers for Tybee Island and the per capita rate.    The City believes the statewide per capita number is consistent with the regional trends and is a good number to use  for the basis of the Waste Projections in this report.  It should be noted that the table below is based on 2005  population estimates as found in the City’s Master Plan.    Table 7.  ­ MSW Disposal Rates  Jurisdiction Tons Per Year Population  Per Capita  (pounds per  day)  State of Georgia 10,282,942 8,817,666 6.39   Tybee Island 4,157 3,536 6.39   Source: Georgia Statewide Solid Waste Management Plan, May, 2006     All solid waste collected in Tybee Island is transported out of the city.  For most of 2008, waste was taken to the  Superior Landfill on Wilmington Island, Chatham County, Georgia.  For the last two and a half months of 2008 and  moving forward, waste was hauled to the Broadhurst Landfill in Screven, Georgia.  For the twelve month period  ending December 2008, the total amount of solid waste collected and transported from Tybee Island was 4,124 tons.   With the implementation of the City of Tybee Island’s contract with Waste Pro, and as the assurance letter  demonstrates, the appropriate designate landfill is now Broadhurst Landfill in Screven, Georgia.          2.3 PROJECTED WASTE TO BE DISPOSED    CouncilPacket04/22/10 Page 50 of 129 City of Tybee Island  Solid Waste Management Plan  Page | 9     The City of Tybee Island has established a goal of reducing waste by at least 10% for the next ten years. While a  quantitative number of 10% is being used as the reduction goal, the focus of reduction efforts during the planning  period will include education and community initiatives focusing on curbside recycling, commercial recycling, dry  trash, oyster shell recycling, etc.    The estimated annual tonnage rate (6.39 pounds per person per day) was used to project the total tonnage of waste to  be disposed of over the ten‐year planning period based on population projections included in the City’s Master Plan.   The City plans on attaining the goal of 10% reduction waste by reducing the total waste disposed of per capita by at  least 1% per year, or 0.064 pounds per person per day.  The projected tonnage based on this goal is shown in the table  below.  It is estimated that 48, 583 tons of waste will be disposed of in MSW landfills over the next ten years.    Table 9 (a)  ­ MSW Disposal Projections  Fiscal Year Disposal  Rate Population Projected  Tonnage  2008 6.39 3,536 4,124  2009 6.33 3,748 4,330       2010 6.26 3,823 4,368  2011 6.20 3,880 4,390       2012 6.14 3,939 4,414  2013 6.08 3,998 4,436       2014 6.02 4,058 4,458  2015 5.96 4,119 4,480       2016 5.90 4,180 4,501  2017 5.84 4,243 4,522       2018 5.78 4,307 4,543  TOTAL:     48,566        Source:  U.S. Census Bureau   CouncilPacket04/22/10 Page 51 of 129 Table 9 (b) – Projected Waste Composition Characterization of Material Disposed (Tonnage)  Material  % of Total  Waste  Stream  Projected  Tonnage  Paper 33% 16,032 Plastic 18%8,745 Glass 4 %1,943 Metal 7% 3,401 Organic 26%12,632 C&D 6 % 2,915 Inorganic 6 %2,915 TOTAL:   48,583                                       CouncilPacket04/22/10 Page 52 of 129 III. WASTE REDUCTION ELEMENT    INVENTORY & ASSESSMENT OF WASTE REDUCTION PROGRAMS    3.1 SOURCE REDUCTION PROGRAMS    Source reduction refers to the actions and programs a jurisdiction has in place to reduce the amount of waste  generated by the consumer.  The City of Tybee Island encourages source reduction by producing informational  material distributed to residents through the City’s web site (www.cityoftybee.org) and public access channel  (Comcast Channel 7).  The City’s Master Plan also promotes historic preservation initiatives which would reuse  building materials rather than sending them to a landfill    3.1.1 RECYCLING    The City of Tybee Island currently utilizes our third party MSW collector, WastePro, to implement a once per week  curbside recycling program which collects paper, glass, aluminum, steel/tin, newspapers, cardboard, and plastics.  There is a flyer found on the City of Tybee Island website, www.cityoftybee.org, and included as an Appendix in this  Plan, that states the materials collected, preparation of such materials, and a list of those goods in each category not to  be recycled as they are deemed unacceptable.     3.1.2 RECYCLING FACILITIES    The City of Tybee Island currently utilizes our third party MSW collector, WastePro, to implement a once per week  curbside recycling program which collects paper, glass, aluminum, steel/tin, newspapers, cardboard, and plastics. The  materials are collected and transported to WastePro’s recycling facilities off of Tybee Island.  The Department of  Public Works does house a recycling drop‐off location at their Polk Street facility where bins are provided for  aluminum, cardboard, newspapers, and a separate staged area for large metal items such as household appliances.  This facility is operated under the normal working hours of the Department of Public Works. The City of Tybee Island  does not handle nor have any program that handles the disposal of such items as household hazardous waste, lead  acid batteries, tires, and white goods. There are locations within Chatham County where the items can be taken but at  the current time there are no facilities on Tybee Island where they may be taken.        3.1.3 YARD TRIMMING PROGRAMS & FACILITIES    The City of Tybee Island, through WastPro, conducts curbside collection of yard trimmings on a monthly basis.  Yard  trimmings including grass clippings, leaves, shrubs, brush, tree trimmings, palm fronds and other trash generated  from general yard maintenance performed by homeowners is collected.  Dry trash is taken to the City’s Public Works  complex where it is chipped into mulch.  In addition, there is a also a dry trash dumpster located that the Public Works  facility at Polk Street where residents can take their yard trimmings.      3.1.4 ITEMS REQUIRING SPECIAL HANDLING     The City of Tybee Island currently does not have a formal program for the recycling of special materials.  However, the  City collects and properly disposes of items such as tires and liquids that are illegally dumped in the City.  The City  coordinates with the City of Savannah to promote the annual E‐recycling program and “The Great Tire Roundup”.  Residents may also call WastePro to request a special collection of those materials not picked up as part of routine  waste collection such as appliances and furniture type items.    With the exception of the items listed above, the City of Tybee Island does not handle nor have any program that  handles the disposal of such items as household hazardous waste, lead acid batteries, tires, and white goods.    CouncilPacket04/22/10 Page 53 of 129     3.2 WASTE GENERATING DISASTER    A major disaster has the potential to result in significant increase in the amount of waste handled by the City;  however, it is difficult to predict how much waste would be generated should such a disaster occur.  The types of  disasters most likely to occur in Tybee Island are hurricanes, tornadoes, and major rain events accompanied by high  winds.  The City of Tybee Island has a contract with Phillips & Jordan, Inc. for disaster debris management. The  procedures for collection and disposal of waste resulting from disaster include storage of the waste at a site  designated by the Department of Public Works and will encompass use of the parks and recreation areas within the  City to store the debris materials and allow clean up efforts to begin.    In the event of any sort of disaster affecting Tybee Island, the City will await the go ahead from the Chatham County  Emergency Management Agency (CEMA) before personnel are allowed to reenter the Island. The amount of time  before reentry is permitted will depend on the type of disaster and extent of the damage. As access is limited to one  road entering and exiting the Island, it is anticipated that a quick response to waste would be critical.    3.3 ASSESMENT OF CURRENT WASTE REDUCTION & RECYCLING PROGRAMS    The City of Tybee Island has an aggressive and pro‐active recycling program.  Recycling bins are provided to every  residence for curbside pick‐up.  In October 2008, the City changed waste providers from Waste Management to  WastePro.  This change made it possible for corrugated cardboard to be collected as part of curbside recycling.   WastePro recycling bins are provided to departments in City Hall, allowing the City to lead by example with daily  recycling.     The City provides a recycling facility at the Department of Public Works that accepts aluminum, glass, cardboard,  plastic, dry trash, and oyster shells.    The City also provides recycling bins to every City department, accompanying trash cans on the beach, in all public  parks, at every public beach access point, and for special events in the city.      The City is exploring the possibility of providing glass and cardboard recycling to businesses.  The City would collect  the glass at centralized collection points in the business districts and haul it to the Public Works complex.  Public  Works would then crush the glass for use in city infrastructure projects.          3.4 NEEDS AND GOALS     In order to meet the goal of reducing waste generation by at least 10% the following steps should be considered and  implemented:    GOAL: To meet a waste reduction goal of 10%      Strategy 1: Public Works should continue to pursue a glass recycling program.      Strategy 2: Develop a program to recycle corrugate cardboard from commercial users.    Strategy 3: Establish a recognition program for businesses that recycle to  further encourage participation  in the recycling program.    Strategy 4: Continue and expand waste reduction education campaigns.     Strategy 5: Educate residents and visitors about curbside recycling and composting.    CouncilPacket04/22/10 Page 54 of 129 IV. WASTE COLLECTION ELEMENT  4.1 INVENTORY OF COLLECTION      4.1.1 INVENTORY OF EXISTING PROGRAMS    The City of Tybee Island provides curbside collection services to all residents within the City.  This service is provided  through a private contractor, WastePro, with pick‐up twice per week for household garbage and once per week for  recycling and dry trash.  Waste collection fees are included on resident water bills.      Tybee Island currently contracts with WastePro for all residential curbside collection services.  Once collected,  residential solid waste is hauled to the Broadhurst Landfill in Screven, Georgia and single‐stream recyclables are  hauled to the Pratt MRF in Savannah.    C&D waste collection is handled by each business or developer as needed.  A business or developer contracts directly  with a waste hauler for service or to haul waste directly to a landfill themselves.  The City of Tybee Island passed an  ordinance in 2006 which requires that all dumpsters be covered at the end of business every day.  This is in an effort  to prevent trash and debris from blowing out of the dumpster and becoming litter.    4.1.2 CONTINGENCY STRATEGY    In the event that service is interrupted, the residents will be notified as soon as possible through various channels that  include knocking on doors by DPW staff, flyers, through the City of Tybee website, and through the various social  networking sites utilized by the City for government information. With the potential of a pending interruption in  service, the Department of Public Works would use a 2009 Ford F‐550 front end loader with 6 cubic foot base to  handle the collection of MSW during the period of service interruption    Additionally, the City of Tybee Island Department of Public Works will stage sites around the City to store debris in  the event that service is interrupted from the Island and cannot get the materials to the landfill. The staging areas will  be determined by DPW and will go in to effect immediately upon the disruption of service. The most likely locations  for such areas are going to be the public parks located throughout the Island.      4.2 ASSESSMENT OF COLLECTION PROGRAMS    Residents of Tybee Island may also choose to deliver solid waste to the City’s Public Works facility. Public Works will  accept household trash, dry trash, and recycling from City residents.  The Public Works facility is served by WastePro  under the contract that also provides service to residential customers and is subsidized by the City.    In July 2008, the City installed two compactors in the South End Business District to help manage commercial waste  and make the district more inviting for residents and visitors by removing roll‐out containers from sidewalks along  Tybrisa, portions of The Strand, and portions of Butler Avenue.  Compactors are located at the following locations:   ‐ One 30‐yard compactor is located in the City right‐of‐way on Lovell Avenue between Sixteenth Street and  Inlet; and  ‐ A 10‐yard compactor is located in the City right‐of‐way at on Atlantic Street just east of Butler Avenue.    Compactor use is charged as part of utility billing.  The compactors are served under a contract with Republic Waste  Services.  During the off‐season, October through March, the compactors may only be pulled once per month.  At the  height of the summer season the compactors are pulled at least weekly.  The compactors are monitored by the  Department of Public Works and a pull can be scheduled at any time as circumstances warrant.        CouncilPacket04/22/10 Page 55 of 129   4.2.1 YARD TRIMMINGS & BULK ITEM COLLECTION    The City of Tybee Island collects yard trimmings as part of the regular curbside collection program. Dry trash is  considered as any item normally accumulated in the care and maintenance of a residence including, but not limited to,  yard trimmings, leaves, paper, cardboard, wood, metal, and rubber. Leaves, yard clippings, paper, straw, and loose  yard care items can be placed in water tight bags or other suitable containers which, when full, do not exceed fifty  (50) pounds in weight. Paper recycling bags may be used if they are kept dry until pick‐up.  Heavy brush and tree  branches no longer than three feet in length and six inches in diameter and consisting of a pile of no larger than five  cubic yards will also be collected.  In the event that a resident has piles lager than specified above, they may contact  WastePro and establish a special pick‐up.     Yard waste picked up by WastePro is taken to Green Space, Inc. in Ridgeland, South Carolina. Yard waste taken to the  Public Works facility is chipped and turned into mulch.  Mulch is used for City projects and is available for free to  residents.    Bulk items may be delivered to the City’s Public Works facility or a resident can call WastePro and request a special  pick‐up of bulk items such as appliances.      4.3 ILLEGAL DUMPING / LITTERING    Illegal dumping, particularly construction debris, and littering are a challenge for the City of Tybee Island.  The City  works to track and clean‐up sites where illegal dumping has occurred.      Littering is a challenge in the South End Business District and on the beach.  Of particular concern is the number of  cigarette butts dropped in flower beds and on the beach. There have also been concerns for the clean‐up of dog feces  around the Island and the city has implanted, under City Code 10‐27, that not cleaning up after your dog is illegal  littering.  The Tybee Beautification Association, a non‐profit community group, coordinates 3 beach sweeps each year.   The group also participates in “Adopt‐a‐Highway” clean‐ups along Highway 80 four (4) times per year.  In years past,  they have conducted litter surveys.  Their most recent anti‐litter campaign is a life‐size puppet rapper named “Mr. Naz  T. Butt.” The character’s efforts include visits to various schools and events in the Chatham County area, a video which  debuted first on the City of Tybee's local cable access channel, and a coloring book which can be downloaded from the  Association web site.     4.4 NEEDS AND GOALS    It appears that the City of Tybee Island is currently serviced with enough capacity in terms of haulers to cover the  island at 100% for the next ten years. The City intends to study and implement additional methods of encouraging and  assisting local businesses to reuse and recycle applicable waste components including (Please refer to the  Implementation Strategy for further details):   Goal: As a public­private partnership, work with the business community to create a business  recycling program that would aid in the overall waste reduction for the City’s goal of 10%  Strategy 1: Work with Waste haulers to ensure that trash collection maintains reliability.  Strategy 2: Ensure that the area South End Business District compactors are kept clean.  Strategy 3: Require all waste contracted by the City report quantities hauled.  Strategy  4: Consider expanding the recycling facility to include room for composting.  CouncilPacket04/22/10 Page 56 of 129 Strategy 5: Work with the businesses to assist in the distribution of educational materials on the  recycling capabilities that are available on the Island.    V. WASTE DISPOSAL ELEMENT    5.1 INVENTORY OF SOLID WASTE DISPOSAL FACILITIES    5.1.1 ASSURANCE OF 10­YEAR CAPACITY    MSW collected in the City of Tybee Island by WastePro is transported to the Broadhurst Landfill in Screven, Georgia.   The facility is privately owned and operated. The Broadhurst landfill allows disposal of all municipal solid waste  created within the City of Tybee Island.  The Broadhurst Landfill has assured the City of Tybee Island that they have  the capacity to dispose of the amount of waste anticipated (48,583 tons) to be disposed of by the City of Tybee Island  through the year 2018. All materials, with the exception of those that are deemed to be hazardous in nature, will be  disposed of at the Broadhurst Landfill, located in Screven, Georgia. The Landfill Capacity Assurance letter from  Broadhurst Landfill is included in the Appendix.    5.1.2 CONTINGENCY STRATEGY/HAZARD DEBRIS MANAGEMENT    As stated in the collection element, the City’s Emergency Management Plan, which can be found at  http://www.cityoftybee.org/EmergencyMgmt.aspx, includes a contract with Phillips & Jordan for debris removal and  disposal in the event of a disaster.  The agreement includes arrangements for:  ‐ clearing debris from public roads, rights‐of way, and easements;    ‐ temporary debris management;    ‐ and internal checks to account for the amount of debris removed from the city.    Additionally, the City of Tybee Island Department of Public Works will stage sites around the City to store debris in  the event that service is interrupted from the Island and cannot get the materials to the landfill. The staging areas will  be determined by DPW and will go in to effect immediately upon the disruption of service. The most likely locations  for such areas are going to be the public parks located throughout the Island in the event that capacity is reached at  the Public Works facility.    5.2 NEEDS AND GOALS       Goal: Continue to ensure that the City has a plan in place to ensure that sufficient disposal capacity is  available to handle the projected tonnage of MSW over the planning period from 2008­2018.    Strategy 1: Develop a contingency plan of alternate landfill sites in order to dispose of the City’s solid waste  materials.    Strategy 2: Work with WastePro, or the designated City waste contractor, to annually monitor the capacity  levels for the Broadhurst Landfill.      Strategy 3: Coordinate with the businesses that could possibly generate or store hazardous waste and the Fire   Department to maintain an inventory that is updated annually.    CouncilPacket04/22/10 Page 57 of 129 VI. LAND LIMITATIONS ELEMENT    When evaluating sites for landfills or waste handling facilities local governments must review and analyze many  different issues. As previously discussed, Tybee Island is a barrier island with a unique and fragile environment. This  unique environment severely limits the kind of development that can occur on the island. There is very little vacant  land that is suitable for development.  The amount of land available for any type of recycling, recovery, composting or  solid waste disposal facilities is even more limited.  A map demonstrating the land use limitations is shown in the  Appendix .      6.1 NATURAL & ENVIRONMENTAL LIMITATIONS   This section outlines some of the rules and regulations regarding siting a solid waste facility for location within a city.      6.1.1 Water Supply Watersheds     “DNR Rule 391­3­16­.01(7)(c)1 requires that at any location within a small water supply watershed, new solid waste  landfills must have synthetic liners and leachate collection systems.”    Tybee Island does not fall within the boundaries of a water supply watershed.       6.1.2 Groundwater Recharge Areas     “DNR Rule 391­3­16­.02(3)(a) requires that in significant groundwater recharge areas, DNR shall not issue permits for  new solid waste landfills not having synthetic liners and leachate collection systems.”    Tybee Island does not fall within the boundaries of any groundwater recharge areas.       6.1.3 Wetlands     “DNR Rule 391­3­16­.03(3)(e) establishes that solid waste landfills may constitute an unacceptable use of a wetland.”   “DNR Rule 391­3­4­.05(1)(e) prohibits the development of solid waste landfills in wetlands, as defined by the U. S. Army  Corps of Engineers, unless evidence is provided by the applicant to EPD that use of such wetlands has been permitted or  otherwise authorized under all other applicable state and federal laws and rules.”    The City of Tybee Island contains roughly 3,500 acres of wetlands, which accounts for nearly 38% of the total  land area in the City.  Applicable DNR rules will be referenced and applicants will be required to obtain a  Section 404 Permit prior to getting a Land Disturbance Permit.     6.1.4 River Corridors     “DNR Rule 391­3­16­.04(4)(h) prohibits the development of new solid waste landfills within protected river corridors.”   Tybee Island does not contain, nor does it fall within the buffer of any protected river corridors.     6.1.5 Protected Mountains     “DNR Rule 391­3­16­.05(4)(l) prohibits the development of new solid waste landfills in areas designated as protected  mountains.”    There are no protected mountains in the City of Tybee Island.     6.1.6 Floodplains     “DNR Rule 391­3­4­.05(1)(d) stipulates that any solid waste landfill located in the 100­year floodplain shall not restrict  the flow of the 100­year flood, reduce the temporary water storage capacity of the floodplain, or result in a washout of  solid waste so as to pose a threat to human health or the environment.”    The entire City of Tybee Island is within the 100‐year floodplain; therefore, applicants seeking to develop a  landfill or solid waste handling facility are required to obtain a Section 404 Permit prior to receiving a Land  CouncilPacket04/22/10 Page 58 of 129 Disturbance Permit.         6.1.7 Fault Zones, Seismic Impact Zones & Unstable Areas     “DNR Rule 391­3­4­.05(1)(f) focuses on fault areas and requires that new landfill units and lateral expansions of existing  landfills not be located within 200 feet of a fault that has had a displacement in Holocene time, unless an alternative  setback distance of less than 200 feet will prevent damage to the structural integrity of the landfill and will protect  human health and the environment.”  “DNR Rule 391­3­4­.05(1)(g) prohibits the development of new landfills and lateral  expansions of existing landfills in seismic impact zones, unless all landfill containment structures, including existing  landfill liners, leachate collection systems, and surface water control systems, are designed to resist the maximum  horizontal acceleration in lithified earth material for the site.”  “DNR Rule 391­3­4­.05(1)(h), existing landfills and lateral  expansions of existing landfills located in an unstable area must demonstrate that engineering measures have been  incorporated into the landfill’s design to ensure that the integrity of the structural components of the landfill will not be  compromised.”    An engineer (P.E.) or registered geologist is required to conduct a hydro‐geological assessment at the  proposed location of any new solid waste disposal facility.  The potential for problems to result from  development on fault zones, areas susceptible to seismic activity, and unstable ground are evaluated as part  of this assessment.  The DNR rules for each of these items are listed above.         6.1.8 Significant Groundwater Recharge Areas     “DNR Rule 391­3­4­.05(1)(j) requires new solid waste landfills or expansions of existing facilities within two miles of a  significant groundwater recharge areas to have liners and leachate collection systems, with the exception of facilities  accepting waste generated from outside the county in which the facility is located. In that case, the facility must be totally  outside of any area designated as a significant groundwater recharge area.”    The City of Tybee Island does not fall within the boundaries of any significant groundwater recharge areas.             6.2 LAND USE & ZONING LIMITATIONS      6.2.1 Zoning Restrictions     “DNR Rule 391­3­4­.05(1)(a) requires that the site must conform to all local zoning/land use ordinances, and that written  verification of such be submitted to EPD.”      The City of Tybee Island Land Development Code does not make provision for landfills or waste handling facilities.   Developers seeking to develop such a facility may make application to the city seeking special review or a variance as  may be appropriate. As there are no specific provisions for landfills, one must consider that under the current City  ordinances, there are no suitable locations for the location of any potential landfills within its boundaries.    6.2.2 National Historic Sites     Tybee Island has three districts and five individual properties listed on the National Register of Historic Places.  The  potential impact of a landfill or waste handling facility on these resources should be carefully considered when siting  such facilities.    6.2.3 Airport Safety     “DNR Rule 391­3­4­.05(1)(c) requires that new solid waste landfill units or lateral expansions of existing units shall not  be within 10,000 feet of any public use or private use airport runway end used by turbojet aircraft or within 5,000 feet of  any public use or private use airport runway end used by only piston type aircraft.”      CouncilPacket04/22/10 Page 59 of 129 The City of Tybee Island is not within 5,000 feet of any airport.      6.2.4 Political Subdivisions     According to the Georgia Comprehensive Solid Waste Management Act, it is prohibited to develop an MSW landfill  within one‐half mile of an adjacent county’s border without the approval of the governing authority.  Tybee Island is  located less than one‐half mile from the state border with South Carolina.             6.2.5 Plan Consistency     Before the Georgia Environmental Protection Division will issue a permit for a new solid waste handling facility or  facility expansion the applicant must demonstrate that the proposed action is consistent with the Solid Waste  Management Plan. The City of Tybee Island will also review the proposed action for consistency with the community  vision stated in the Master Plan.  It will be the responsibility of the site owner/operator to submit a written document  to the City at least 60 days prior to filing for a solid waste handling permit that addresses how the proposed facility  meets the goals and objectives identified in the Solid Waste Management Plan and the impact the facility will have on  the community.  Following is an outline of points of consideration when reviewing applications for solid waste  handling facilities:    1. Any proposed facility shall meet the specific goals identified in the Solid Waste Management Plan, specifically   the impact on collection, disposal, and existing reduction and recycling efforts in the City.     2. Any proposed facility and its operations plan shall minimize its impact on the community in the following areas:   a.  The impact to vehicle traffic and public safety around the proposed facility and throughout the  City shall not reduce the level of service by more than one letter for all roadways and intersections  within 2,000 feet (without improvements).     b. The impact of the facility to natural and cultural resources in the City not already covered shall be  minimized to the greatest extent practicable.     c. The impact to residential and commercial solid waste management rates shall not cause an  increase in collection or disposal rates.      3. Any proposed facility shall provide financial assurance to address potential environmental issues.     4. Any proposed facility shall meet the geographic site limitations defined in this Solid Waste Management Plan.      5. Any proposed facility shall be an allowable use based on existing zoning.     The City Council will hold at least one public hearing on the proposed facility to get feedback from City residents.   Based on the results of the initial public hearing, City Council can decide whether additional public meetings are  necessary.  Following the public meeting(s), the City Council will evaluate the proposed facility and all related  documentation for consistency with the Solid Waste Management Plan and goals established in the Master Plan.  The  applicant will be notified within 30 days regarding the status of the review.  The City Council will either determine  that the proposed facility is consistent with the Solid Waste Management Plan or document any inconsistencies.  The  applicant will have the opportunity to address any inconsistencies and resubmit the application to City Council for  review.  Once a proposed facility is considered acceptable by the City, the Council will issue a letter to the applicant  stating the facility is consistent with the Solid Waste Management Plan.                CouncilPacket04/22/10 Page 60 of 129 6.2.6 NEEDS AND GOALS     As Tybee Island is a location that is small in geographic nature and developed on the verge of maximum load, there  are physical land limitations in themselves given the lack of available and buildable land. Given that there is limited  space on the Island for siting of any type of waste facility, whether landfill, recycling, or an inert landfill, the goal for  this section needs to be specific.     Goal: To ensure that the possibility for the siting of any sort of waste handling facility on Tybee Island be  consistent with state and local solid waste management plans, as well as any other regulatory requirements.    Strategy 1: Adhere to any applicable character area design guidelines consistent with the City’s Master Plan.    Strategy 2: Review and amend the Land Development Code in order to maintain uniformity with the Master Plan  and the Solid Waste Management Plan.    Strategy 3: Implement, if necessary, the Plan Consistency Process of the Tybee Island Solid Waste Management  Plan.    Strategy 4: Continue to protect all environmentally sensitive areas of Tybee Island.      CouncilPacket04/22/10 Page 61 of 129 VII. PUBLIC EDUCATION & INVOLVEMENT ELEMENT    7.1 INVENTORY & ASSESSMENT OF PUBLIC EDUCATION AND INVOLVEMENT  The City of Tybee Island has been pro‐active in educating residents and visitors about the importance of recycling.   Following is a sampling of recent public education and involvement initiatives:     ‐ “Know the Connection” Public Service Announcements on Channel 7  ‐ Naz‐T‐Butt Public Service Announcements from Tybee Beautification Association on Channel 7 and  appearances at a variety of community events  ‐ Tybee Island utilizes a public‐private partnership with the Tybee Beautification Association to aid in the  sponsorship of Clean Sweep programs and events that focus on clean up of Tybee’s roads and  thoroughfares.  ‐ Christmas Tree recycling at the Public Works facility  ‐ The City provides recycling containers to special events and festivals at no charge.  ‐ Adopt‐A‐Road Program.  ‐ Adopt‐A‐Wetlands Program      7.2 NEEDS AND GOALS    As the primary goal for the Solid Waste Management Plan is reduce the overall waste by 10%, the education of the  public becomes a critical need for its overall success. With that in mind the goal for this section is:    Goal: Provide the public, both residents and businesses, with more information so that they become aware of the  need and support the local waste reduction efforts.      Strategy 1: Promote, via links on the City’s Website (www.cityoftybee.org), recycling practices for the Island.    Strategy 2: Promote the prevention of litter through slogans located on future implementation of wayfinding  signs.    Strategy  3: Prepare information to include along with the monthly water bill mailings from the City.    Strategy 4: Educate the public on the importance of recycling and composting.    Strategy 5: Engage the homeowner’s associations on the Island about the importance of recycling and  composting within their neighborhoods.    CouncilPacket04/22/10 Page 62 of 129 VIII. IMPLEMENTATION STRATEGY  8.1 IMPLEMENTATION PLAN      # Project  FY  Starting  FY  Completed  Responsible  Party  Cost  Estimate  Funding  Source     Waste Reduction Goal: To Reduce the overall waste 10%   3.01  Public works should continue to  pursue a glass recycling program. 08/09 12/13 City $30,000  General  Fund  3.02  Develop a program to recycle  corrugated cardboard from  commercial users. 09/10 11/12 City $25,000   General  Fund,  DCA,  DNR  3.03  Establish a recognition program for  businesses that recycle to further  encourage participation in the  recycling program. 09/10 17/18 City $10,000   General  Fund,  DCA,  DNR  3.04  Continue and expand waste reduction  education campaigns 09/10 17/18 City $8,000   General  Fund  3.05  Educate residents and visitors about  curbside recycling and composting. 09/10 10/11 City Staff Time  General  Fund     Waste Collection  Goal: As a public­private partnership, work with the business community to create a  business recycling program that would aid in the overall waste reduction for the City’s goal of 10%     4.01  Work with waste haulers to ensure  that trash collection is reliable. 08/09 17/18  City &  WastePro Staff Time  General  Fund  4.02  Ensure that the area South End  Business District compactors are kept  clean. 08/09 17/18 City Staff Time  General  Fund  4.03  Require all waste haulers contracted  by the City report quanties hauled. 09/10 17/18 City Staff Time  General  Fund  4.04  Consider expanding the recycling  facility to include room for  composting. 10/11 11/12 City $125,000  General  Fund,  DCA,  DNR  4.05  Establish a means of managing solid  waste utilizing a Geographic  Information System (GIS) 09/10 11/12 City $35,000  General  Fund  Waste Disposal  Goal: Continue to ensure that the City has a plan in place to ensure that sufficient  disposal capacity is available to handle the project tonnage of MSW over the planning period from 2008­ 2018.  5.01  Develop a contingency plan of  alternate landfill sites in order to  dispose of the City’s solid waste  materials. 08/09 10/11 City $5,000  General  Fund  CouncilPacket04/22/10 Page 63 of 129 5.02  Work with WastePro, or the  designated City waste contractor, to  annually monitor the capacity levels  for the Broadhurst Landfill. 08/09 17/18 City Staff Time  General  Fund  5.03  Coordinate with the businesses that  could possibly generate or store  hazardous waste and the Fire   Department to maintain an inventory  that is updated annually. 08/09 17/18 City Staff Time  General  Fund  Land Limitation Goal: To ensure that the possibility for the siting of any sort of waste handling facility on  Tybee Island be consistent with state and local solid waste management plans, as well as any other  regulatory requirements.  6.01  Adhere to any applicable character  are design guidelines consistent the  City’s Master Plan. 08/09 17/18 City Staff Time  General  Fund  6.02  Review and amend the Land  Development Code in order to  maintain uniformity with the Master  Plan and the Solid Waste Management  Plan. 08/09 10/11 City Staff Time  General  Fund  6.03  Implement, if necessary, the Plan  Consistency Process of the Tybee  Island Solid Waste Management Plan. 08/09 17/18 City Staff Time   General  fund  6.04  Continue to protect all  environmentally sensitive areas of  Tybee Island. 08/09 17/18 City $25,000  General  Fund  Public Education & Involvement Goal: Provide the public, both residents and businesses, with more  information so that they become aware of the need and support the local waste reduction efforts.  7.01  Strategy 1: Promote, via links on the  City’s Website (www.cityoftybee.org),  recycling practices for the Island. 08/09 17/18 City Staff Time  General  Fund  7.02  Promote the prevention of litter  through slogans located on future  implementation of wayfinding signs. 08/09 09/10 City $55,000  General  Fund  7.03  Prepare information to include along  with the monthly water bill mailings  from the City. 08/09 17/18 City Staff Time  General  Fund  7.04  Educate the public on the importance  of recycling and composting 08/09 17/18 City/YMCA $5,000   General  fund  7.05  Engage the homeowner’s associations  on the Island about the importance of  recycling and composting within their  neighborhoods. 08/09 17/18 City Staff Time  General  Fund          CouncilPacket04/22/10 Page 64 of 129                                   APPENDIX A    “City Council Meeting Minutes from the 2 required Public Hearings”  CouncilPacket04/22/10 Page 65 of 129 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 6 6 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 6 7 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 6 8 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 6 9 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 7 0 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 7 1 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 7 2 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 7 3 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 7 4 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 7 5 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 7 6 o f 1 2 9 Updated on 01/19/2010vw Page 1 of 4    20100114 City Council Synopsis   Mayor Buelterman called the Consent Agenda meeting to order at 6:30pm on Thursday.  January 14, 2010. Council Members present were Mayor pro tem Shirley Sessions, Wanda  Doyle, Bill Garbett, Frank Schuman, Kathryn Williams and Paul Wolff.   Also present were City  Attorney Bubba Hughes, City Manager Diane Schleicher and Zoning Director Jonathan Lynn.  Mayor Buelterman listed the following items on the Consent Agenda:  • City Council Minutes for 12/10/2009  • Mayor’s Ex Officio and Committee appointments:  Audit Committee: Bill Garbett  Beach Task Force: Paul Wolff  Better Hometown Board: Shirley Sessions‐Ex Officio  Infrastructure: Kathryn Williams, Paul Wolff, Bill Garbett and Barry Brown(Ex‐Officio)  Marine Science Center: Frank Schuman and Kathryn Williams  Tourism Council: Wanda Doyle  YMCA: Wanda Doyle  • Ethics Commission Appointment: Tyler Marion  • Special Event Beer and Wine License Application‐Mardi Gras Celebration‐Strand and  Tybrisa, February 13, 2010‐Tybee Fest  • Public Defender Service Agreement     Executive Session:    A Motion by Paul Wolff to go into Executive Session to discuss Litigation and Personnel was  seconded by Kathryn Williams. The vote was unanimous.    A Motion by Paul Wolff to end Executive Session was seconded by Wanda Doyle. The vote was  unanimous.    Mayor Buelterman adjourned the Consent Agenda.     Mayor Buelterman called the regular meeting of the City Council to order at 7:00pm.  Those present at the Consent Agenda were also in attendance for the regular meeting.  Father  Thomas Peyton gave the invocation and everyone recited the Pledge of Allegiance to the Flag.         CouncilPacket04/22/10 Page 77 of 129 Updated on 01/19/2010vw Page 2 of 4    Appointments of Planning Commission:    1. Demery Bishop   6 votes  2. Monty Parks   5 votes  3. Marianne Bramble   4 votes  4. Robert Callahan  4 votes  5. John Major   4 votes  Mayor Buelterman selected John Major to fill the one year term left from Lisa McKenzie’s  resignation.     Citizens to be Heard:    • Libby Bacon requested Council approve plans for a community garden.    A Motion by Wanda Doyle to approve moving forward with staff working with Libby and Kelly,  was seconded by Paul Wolff. The vote was unanimous.    • Stayce Jarrell agent for Suzanne Painter of the World Organization of China Painters,  requesting reduction of $1200 for the 12 day facility rental fees (50%) for the cafeteria.    A Motion by Shirley Sessions to approve the reduced fee was seconded by Bill Garbett. The  vote was unanimous.    Consent Agenda:    A Motion by Paul Wolff to approve the Consent Agenda was seconded by Frank Schuman. The  vote was unanimous.    Public Hearings:  • 2nd and Final Required Public Hearing for City of Tybee Island Solid Waste Management Plan As required by the Georgia Department of Community Affairs. A Motion by Kathryn Williams to approve with the following amendments: Page 11-addition of “Through Contractors” Page 13-addition of Beautification conducts 3 Beach Sweeps and 4 adopt a highways annually Page 14-Add Dog Feces to particular concerns-also put in ordinance reference. Was seconded by Paul Wolff. The vote was unanimous. CouncilPacket04/22/10 Page 78 of 129 Updated on 01/19/2010vw Page 3 of 4    • Variance Request for setback for condominiums (Section 3-090 (B)), Petitioner: Natasha Wilhite for Pelican’s Landing of Tybee, LLC Address: 26 Atlantic Ave Zone C-1/SE PIN#’ 4-0008 03140,141,142,143,144,145,146,147,148,149,150,151,152,153,154,155,156,157,158 A Motion by Shirley Sessions to deny was seconded by Kathryn Williams. The vote was Sessions, Williams, Garbett, Schuman and Wolff in favor and Doyle opposed. • Site Plan Review (Section 5-080) for Petitioner: Mark Boswell for Stayce Jarrell Address: 1112 &1114 Hwy 80 PIN 4-0026-11-010 Zone C-2 A Motion by Wanda Doyle to approve Site Plan and Special Review contingent on off site parking plan being worked out between the Jarrell’s and Zoning Staff in order to save the 30” Lob Lolly Pine Tree, was seconded by Frank Schuman. The vote was unanimous. • Subdivision Plat Approval (Section 5-130 (J)) Petitioner: Mark Boswell for Wyman Sharpe Address: 200 Block of Fifth Ave PIN 4-0004-13-004, -005, -012 and -013 Zone R-2 A Motion by Wanda Doyle to approve contingent on re-conveyance of walking trail and lots to the city, was seconded by Shirley Sessions. The vote was Doyle, Sessions, Garbett and Schuman in favor and Williams and Wolff opposed. Executive Session: A Motion by Paul Wolff to go into Executive Session to discuss Personnel was seconded by Wanda Doyle. The vote was unanimous. A Motion by Paul Wolff to end Executive Session was seconded by Kathryn Williams, the vote was unanimous. Adjournment: A Motion by Paul Wolff to adjourn was seconded by Kathryn Williams. The vote was unanimous.            CouncilPacket04/22/10 Page 79 of 129 Updated on 01/19/2010vw Page 4 of 4              CouncilPacket04/22/10 Page 80 of 129 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 8 1 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 8 2 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 8 3 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 8 4 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 8 5 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 8 6 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 8 7 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 8 8 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 8 9 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 9 0 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 9 1 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 9 2 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 9 3 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 9 4 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 9 5 o f 1 2 9 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 9 6 o f 1 2 9 CouncilPacket04/22/10 Page 97 of 129 CouncilPacket04/22/10 Page 98 of 129 CouncilPacket04/22/10 Page 99 of 129 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda Doyle Bill Garbett Frank Schuman, Sr Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated: 2/24/10 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Wednesday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 22, 2010 Item: July Fireworks Contract with Falcon Fireworks Explanation: Acct. #100-6110-53-1150 Budget Line Item Number (if applicable): Paper Work: Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Diane D. Schleicher Phone / Email: dsch@cityoftybee.org Ext. 109 Comments: Date given to Clerk of Council: April 5, 2010 CouncilPacket04/22/10 Page 100 of 129 CONTRACT Agreement made this day March 26, 2010 , by and between Falcon Fireworks, Whose address is 3411 Courthouse Road, Guyton, GA 31312, and: (herein after “sponsor”). The city of Tybee Island P.O. Box 2749 403 Butler Avenue Tybee Island, GA 31328 Whereas, Falcon Fireworks sells fireworks and conducts exhibitions of it’s products; and Whereas, sponsor wishes to purchase fireworks from Falcon fireworks and Falcon Fireworks wishes to sell fireworks to sponsor. Whereas sponsor wishes to retain the services of Falcon Fireworks as sole fireworks supplier and producer to conduct an exhibition of the fireworks purchased from Falcon Fireworks; Now therefore, in consideration of the terms, conditions and covenants hereinafter set forth, the parties hereto do mutually agree as follows: 1. Date and Location: Falcon fireworks shall sell and sponsor shall purchase the fireworks as set forth on the proposal previously submitted and made a part hereof (“Firework”) for delivery by Falcon Fireworks on 7-03-10 to the following location:The Chatham County Pier____ 2. Exhibition: On the delivery date specified in Paragraph 1, Falcon Fireworks shall set-up, staff and conduct an exhibition of the fireworks at the exhibition location. The display will be under the direct supervision of a Falcon Fireworks trained technician. It is agreed that Falcon Fireworks shall be the sole fireworks supplier and producer for the event contracted for herein. 3. Cost and Payments: A. Sale price for fireworks, including delivery to exhibition location: B. Service price for exhibition, including insurance, display service and transportation: Total Agreement Price $19,999.00 . The total sum of $19,999.00 shall be due and payable as follows: a. The sum of $10,000.00 upon execution and delivery of this contract. b. The balance of the total sales $9,999.00 which includes $185.00 For Probate permits and fees that are applied to this sale shall not be paid later than the day of the exhibition. It is CouncilPacket04/22/10 Page 101 of 129 acceptable for the sponsor to pay the lead technician at the display site, after the exhibition. 4. Inclement Weather: If the delivery and/or exhibition of the fireworks is postponed by reason of inclement weather, same shall rescheduled to the Inclement Weather date set forth below, in which event a rescheduling charge in the amount equal to 15% of the contract price shall be added to the balance due to cover additional expenses incurred by Falcon Fireworks. Any request made by the sponsor for rescheduling shall be received by Falcon Fireworks not later than 9:00AM on the fireworks delivery date. Inclement Weather Date N/A . 5. Sponsor’s Agent: Diane Schleicher shall be designated as sponsor’s agent,. Sponsor’s agent shall relay all questions and inquires. Sponsor’s agent shall be the only agent of sponsor authorized to request rescheduling of the delivery and exhibition of the fireworks on the part of the sponsor. 6. Materials and Delivery: Falcon Fireworks shall deliver all fireworks materials purchased by sponsor to the display site only. 7. Security: Sponsor shall provide and maintain before, during, and after the exhibition, until the pyrotechnician in charge declares the area clear, security lines, police protection, snow fencing, rope barricades and lines as deemed necessary by the local government or as deemed necessary by Falcon Fireworks. Sponsor shall also provide an area clear of any buildings, cars, and spectators with a minimum radius of 450 feet (as specified by NFPA code 1123) as a Fire Safety Zone (FSZ) during the entire period commencing from the time the fireworks are delivered to the site until after the exhibition. Falcon Fireworks shall not be responsible for personal injury, vehicle or property damage occurring within the FSZ as a result of the failure of the sponsor to maintain the afore mentioned FSZ. Sponsor acknowledges and agrees that Falcon Fireworks responsibilities are limited to the sale and exhibition of the fireworks and that Falcon Fireworks is relying on the sponsor to maintain the afore mentioned FSZ and to comply with all Federal, State, Municipal and local laws, orders, regulations and ordinances pertaining to the implementation of security measures at the site of the exhibition of fireworks. 8. Credits: As a material inducement to Falcon Fireworks agreeing to enter in to this agreement, sponsor shall give Falcon Fireworks program credit as sole fireworks supplier and producer in all press releases, advertising, and any other program announcements, printed or otherwise. CouncilPacket04/22/10 Page 102 of 129 9. Inability to Deliver or Conduct Exhibition: If Falcon Fireworks shall be unable to deliver all or any part of the fireworks contracted here under at the time specified in or shall be unable to conduct the exhibition of the fireworks (if applicable) due to public emergency or necessity, legal restrictions, labor disputes, strikes, boycotts, acts of God (weather or not such acts of God have occurred frequently or habitually or are of a common or seasonal occurrence in the locality of such exhibition) or for any other reason beyond Falcon Fireworks’ control, Falcon Fireworks shall be entitled to the full contract price (100%). 10. Temporary Discontinuance During Exhibition: Any temporary discontinuance during the discharge of fireworks shall not constitute a breach by Falcon Fireworks of the terms of this contract. 11. Contract Subject to Government Regulation: This contract and Falcon Fireworks obligation her under are subject to all governing Federal, State, Municipal, and local laws, rules, ordinances, codes, and regulations, now or hereinafter in effect, and to the conditions and limitations contained in the permits required to be obtained by sponsor prior to the delivery and exhibition of the fireworks. In the event any Federal, State, Municipal, and local laws, rules, regulation or ordinance shall be enacted which in any way prohibits, limits, or restricts the sale, performance or operation of the exhibition of the fireworks described herein or in the event sponsor’s permit in any way limits or restricts the sale, performance, or operation of said exhibition, Falcon Fireworks shall limit or restrict its performance or exhibition of the fireworks and or substitute such equivalent fireworks so as to comply with such law, rule, regulation or ordinance of sponsor’s permit. Sponsor acknowledges any such limit or restriction placed on the performance or operation of the fireworks exhibition, or any substitution of different fireworks by Falcon Fireworks shall in no way result in or entitle sponsor to a reduction or an abatement in the full contract price. 12. General Provisions: Falcon Fireworks shall not be liable for weather or atmospheric conditions in which interfere with or delay the performance or aesthetic quality of the fireworks. This agreement constitutes the entire agreement between the parties relating to the subject matter thereof, and may not be changed, modified, renewed, or extended except by a written agreement signed by both parties, sponsor acknowledges and agrees that Falcon Fireworks has not made any representations or warranties except other than those set forth specifically in this contract. Sponsor will be responsible for the payment of all CouncilPacket04/22/10 Page 103 of 129 governmental fees and taxes, including but not limited to sales, use, excise, license, permit, entertainment. And other fees, taxes or surcharges imposed or otherwise applied to this exhibition. Should any clause, section, or part of this agreement be held or declared to be void or illegal for any reason, all other clauses, sections, or parts of this agreement which can be effected without such illegal clause, section or part shall never the less continue in full force. Sponsor is responsible for removal of all debris associated with the fireworks. Once the contract is signed and the program is then cancelled by the sponsor for any reason other than inclement weather, the full contract price of the program (100%) shall be due and payable immediately, however, a credit allowance will be made for up to one year to allow rescheduling of event by sponsor. Falcon Fireworks agrees to procure liability insurance and to indemnify sponsor, to the extent thereof, for all claims arising out of Falcon Fireworks negligence. 13. Sponsor’s Default: In the event sponsor shall fail to pay any sum when due under the terms of this contract, sponsor shall pay in addition to such amount, interest at a rate of 1.5% per month on the unpaid amount from the original due date. Sponsor does further agree that it shall pay Falcon Fireworks’ reasonable attorney fees and court costs in the event Falcon Fireworks shall commence suit or incur fees to compel sponsor to pay any sums due her under or otherwise as a result of sponsor’s default of any of the terms and provisions herein contained. 14. Liquidated Damages: It is agreed by and between the parties hereto that in the event of the sponsor’s default hereunder, Falcon Fireworks’ damage s shall be impossible to fix. Accordingly as a material inducement to Falcon Fireworks in agreeing to enter into this agreement, Sponsor agrees in the event of its default at the option of Falcon Fireworks the entire purchase price shall be and become immediately due and payable. 15. Substitutions: Falcon Fireworks shall have the right at its discretion to substitute any fireworks it deems necessary. Any substitutions shall in no way result or entitle sponsor to a reduction or in abatement in the full contract price. 16. Disputes: This agreement shall be interpreted in accordance with and of the rights of the parties here to shall be determined by the laws of the state of Georgia. Any and all disputes, controversies, actions, claims, or proceedings arising under, out of, or in connection with or relating to the terms of this contract shall be commenced and maintained solely in the state of Georgia, and by signing of this contract all parties submit to the jurisdiction of the courts of the state of Georgia. CouncilPacket04/22/10 Page 104 of 129 17. Binding Effect: This contract shall not be binding on Falcon Fireworks until executed by sponsor and Falcon Fireworks and Falcon Fireworks is in receipt of the deposit required hereunder. 18. Contract Length: This contract is 5 pages long and sponsor’s agent shall be aware of such. Sponsor’s Authorized Agent Print Name Title Falcon Fireworks Representative CouncilPacket04/22/10 Page 105 of 129 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Vivian O. Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 4/22/10 Item: Approval for the ETS application to allow on-line bill payments for utility billing and parking citations. Explanation: We had currently been using GMA for this service, but they will not be supporting it after April 2011. As we have upgraded the parking software to Incode, they can now provide this service to us and it makes most sense to make the switch on our end now. Budget Line Item Number (if applicable): Paper Work: Attached* Already Distributed __X____ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Mary Hogan Phone / Email: 786-4573 ext 111 Comments: _I will hopefully have the paperwork to you by Friday, April 16. If not I will get it to you ASAP. __________________________________________________________________________________________ Date given to Clerk of Council 04/14/10 CouncilPacket04/22/10 Page 106 of 129 CouncilPacket04/22/10 Page 107 of 129 CouncilPacket04/22/10 Page 108 of 129 CouncilPacket04/22/10 Page 109 of 129 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Vivian O. Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 22, 2010 Item: Soil Stabilization Specialization Specialists, Inc. Proposal for Drainage Pipe Located at 1501 Chatham Avenue. – Recommended by the Infrastructure Committee – Project Amended to Lump Sum of $19,000 – Guarantee One Year for Labor and Materials. Explanation: _ __________________________________________________________________________________ __________________________________________________________________________________________ Budget Line Item Number (if applicable): 100-4250-52-2102 (Drainage Improvement) Paper Work: __X___ Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Diane Schleicher Phone / Email: dsch@cityoftybee.org Comments: ________________________________________________________________________________ __________________________________________________________________________________________ Date given to Clerk of Council 4.14.10 CouncilPacket04/22/10 Page 110 of 129 CouncilPacket04/22/10 Page 111 of 129 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda Doyle Bill Garbett Frank Schuman, Sr Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated: 2/24/10 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Wednesday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: April 22, 2010 Item: Action Items List Explanation: Budget Line Item Number (if applicable): Paper Work: Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Diane D. Schleicher Phone / Email: dsch@cityoftybee.org Ext. 109 Comments: Date given to Clerk of Council: April 2, 2010 CouncilPacket04/22/10 Page 112 of 129 Action Item Date Department Completed Additional Comments 1 HWY 80 Laning Pedestrian/Bicycle Lane for Lazaretto Bridge 04/01/2006 Mayor on-going Project is on the 2035 TLRP. MPC is hiring a consultant to explore alternatives. 2 Beach/Park Bathrooms 2006 DPW/ Lynn on-going 2 Mobile Restrooms installed 6.15.09/Researching FEMA Codes for possible North Beach location. 3 Municode Codification 01/02/2006 Clerk/ Hughes on-going 4 Opening Cemetery for Cremation Remains 12/14/2006 Hughes City Manager on-going Cremation wall to be budgeted in FY11. Staff and Attorney to work on policies and procedures for approval by the City Council 5 Derelict Structures on the Beach 09/28/2006 Mayor/ BTF on-going City did not receive NOAA Funding. Mayor wrote letter to General about monitoring and safety issues. Structures are now starting to become visible now. 6 Pursue Hosting Coastfest every other year 02/22/2007 Mayor on-going 7 Business Tax Relief/Incentives 01/23/2007 City Council on-going 8 8th Street (Beach Side) Drainage 10/08/2009 Infrastructure Committee on-going City received permit with conditions. City staff is working with DNR staff to meet those conditions. 9 Tybee Advocacy 07/26/2008 Mayor Postponed. City will look into using a on-line service. Information about service given to C.C. 10 Publicizing Tybee and City Initiatives 07/26/2008 IT/ City Manager on-going Updating Cable 7 programming, information on web newsletter and back of W & S bill, Facebook, Twitter, and reverse 911 system to communicate. 11 Permitting Beach Management Plan 06/08/2008 BTF on-going BTF Sub-Committee has completed draft, and plan is being review by Erik Olsen. 12 Land Development Codes Updated 01/08/2008 Hughes/ Lynn on-going In Process 13 Parking Issues 07/09/2009 Doyle on-going Meters were installed at Medical Clinic site and will install meters at St. Michael's (Between Butler Ave. and Lovell). 14 HWY 80 Sidewalk Spot Replacement 01/08/2008 City Manager/ GDOT Project has begun. 15 Memorial Park Plan Follow-Up 08/18/2008 City Council TBD 16 Jones Avenue Bike Lanes 10/18/2008 City Council on-going Grant Applied for through the Safe Routes to Schools. City did not receive grant for the first year. St. Michael's has joined the Safe Routes to Schools Program which will improve the city's changes next time. 17 Bicycle Friendly Designation City Manager/ Mayor/Vet on-going Application was submitted. Additional bicycle racks will be budgeted in FY11. 18 Leadership Tybee 01/04/2009 Steering Committee on-going Program has official started. First session was on March 8th. There are 12 committed Participants. 19 Ceramic Building - Cleanout 08/27/2009 DPW DPW has removed trash from building. 20 Pay Showers 10/08/2009 CM/Infrastructure Committee Infrastructure Committee is looking at possible options. 21 Pay Restrooms 10/08/2009 CM/Infrastructure Committee CouncilPacket04/22/10 Page 113 of 129 22 Beach Showers like the St. Simons Showers 10/08/2009 City Manager Mayor Infrastructure Committee is looking at possible options. 23 Review Fiscal Impact of Parking Decals for Property Owners 11/12/2009 City Manager on-going Finance is working on a property owner spread sheet that will assist in the analysis. 24 Revamp Hotel/Motel Ordinance & Streamline Enforcement 02/13/2010 Hughes/ Hogan 25 Occupation Tax Update 02/13/2010 Hughes 26 Research Placement of time cards in Public Restrooms to insure cleaning schedules 02/13/2010 Parking Committee 27 Ensure Trash Can Ordinance if Enforced 02/13/2010 City Manager/ Price 28 Explore Placement of Time cards in public Restrooms to ensure cleaning schedules 02/13/2010 City Manager/ DPW 29 Ensure WastePro is adhering to Contractual Obligations 02/13/2010 City Manager on-going 30 Apply for Sustainable Office Partnership 02/13/2010 City Manager/ Lynn on-going 31 Add Trash/Recycle Cans on Beach & Services Regularly 02/13/2010 City Manager/ DPW on-going 32 Check Beach Safety Signage/Mobi Mats 02/13/2010 City Manager/ DPW on-going 33 RP Campaign & Aggressive enforcement for Beach safety/cleanliness before season begins 02/13/2010 City Manager/ Price 34 Volunteer Policy 04/01/2010 City Manager/ Elliott CouncilPacket04/22/10 Page 114 of 129 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated: 1/05/2010 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00 am the Friday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 04/22/10 Item: Community Development Fee Schedule Explanation: Examination of proposed fee schedule revision to adjust fees from the Community Development office. Budget Line Item Number (if applicable): N/A Paper Work: x Attached* Already Distributed To be handed out at Council Meeting (by Requester) Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Jonathan Lynn Phone / Email: 912-786-4573 ext. 107 jlynn@cityoftybee.org Comments: Current and Proposed fees attached. Date given to Clerk of Council: 04/14/10 CouncilPacket04/22/10 Page 115 of 129 Co u n c i l P a c k e t 0 4 / 2 2 / 1 0 P a g e 1 1 6 o f 1 2 9 FEES Accessory Structure ---------------------- $100 with electrical: additional $40 + $5 per thousand* with plumbing: additional $40 + $5 per thousand* Administrative Approval of Minor Subdivision ---------- $125 Clearing & Grading ------------------------- $75 Cell Tower------------------------------$2,000 Demolition ---------------------------------- $$250 Discovery / Tearout -------------------$50 (applied to construction permit) Dock – Commercial ----------------- $250 + $8 per thousand* Dock – Residential ------------------------- $100 + $5 per thousand* Driveway, patio-----------------------------$50 + $5 per thousand* Electrical ------------------------------------ $50 + $5 per thousand* Fence -----------------------------------------$50 plus $5 per thousand* Infrastructure --------------------------- $250 + $8 per thousand* Land Disturbance ---------------------- $150 Map Amendment, Text Amendment, Site Plan Review-Commercial, Subdivision, Special Review, Zoning Variance-Commercial---$500 Mechanical ---------------------------------- $50 + $5 per thousand* Plumbing ------------------------------------ $50 + $5 per thousand* Relocation of Structure -------------------- $250 Returned Check ----------------------------- $32 Sign – Banner -------------------------- $15 with electrical: additional $40 + $10 per thousand* Sign – Permanent -------------------------- $75 + $10 per thousand* with electrical: additional $40 + $10 per thousand* Sign – Temporary ---------------------- $50 with electrical: additional $40 + $10 per thousand* Site Plan-Residential------------------$250 Sprinkler – fire suppression --------------------- $100 plus + $1 per sprinkler head Street Cut ------------------------------- $75 + $500 (2-year LOC or bond) or 110% of the value of the work, whichever is greater Swimming Pool – commerical ------- $250 + $8 per thousand* Swimming Pool – residential -------------- $100 + $5 per thousand* Temporary Structure ------------------- $100 when plan review required: additional $250 Tree Removal – Dead Tree------ ----- $15 Tree Removal --------------------------- $50 + $50/inch if required to mitigate Well –Deep ----------------------------- $100 Well –Shallow -------------------------------- $50 Work without permit -------------------$250 + double all fees Zoning Variance-Residential----------$200 * starting after first $1000 COMMUNITY DEVELOPMENT DEPARTMENT P.O. Box 2749 · 403 Butler Ave. · Tybee Island, GA 31328 Phone (912) 786-4573 · Fax (912) 786-9539 PROPOSED 3/ CouncilPacket04/22/10 Page 117 of 129 Construction Plan Deposit (new construction) -------- $250 applied to permit; forfeited for abandoned job Building Permit – commercial Repairs less than $500 ------------------- $50 Construction $500-$1000 ---------------- $75 Construction $1001 & higher $100 for first $1000 +$8 per $1000 + inspection fee Building Permit – residential Repairs less than $500 -------------------- $0 Construction $500-$1000 ---------------- $50 Construction $1001 & higher $50 for first $1000 + $5 per $1000 + inspection fee new construction value= $100 per heated sq. foot Inspection ($15 minimum) ----- $3 per $1000 Reinspection --------------------------------- $50 Aid to Construction – commercial -- see Sec. 70-33 Aid to Construction – residential New --------------------------- $1 per sq. foot Building Addition ---------- 50¢ per sq. foot Engineering Review -------- varies by project all of the above include inspection fee Water Tap / Meter # Capital Cost Recovery ---------- $2,000.00 per water meter 3/4” --------------------------------- $670.00 1” ------------------------------------ $938.40 1-1/2” ----------------------------- $1,693.00 2” ---------------------------------- $2,007.60 Above 2” ------- determined by City Mgr. Sewer Stub # 4” ------------------------------------ $550.00 6” ------------------------------------ $818.40 8” ---------------------------------- $1,573.00 # Installation of lines and meter shall be the responsibility of the applicant. PROPOSED CouncilPacket04/22/10 Page 118 of 129 Ty p e  of  Pe r m i t T y b e e / C u r r e n t G a r d e n  Ci t y P o o l e r S t a t e s b o r o S a v a n n a h V a l d o s t a M a c o n W a y c r o s s Ac c e s s o r y 5 0 . 0 0 $                                                                           ‐ ‐ $30*** Mi n o r  Su b d i v i s i o n 1 0 0 . 0 0 $                                                                       $3 0 0 $ 1 0  plus $1 per lot Ce l l  To w e r $3 , 5 0 0 $ 2 , 0 0 0 Cle a r i n g  an d  Gr a d i n g 5 0 . 0 0 $                                                                           n/a De m o l i t i o n 2 0 0 . 0 0 $                                                                       $1 0 0 $ 5 0 $ 3 0  & $8 / t h o u s a n d $ 2 5 Di s c o v e r y / T e a r o u t 5 0 . 0 0 $                                                                           ‐ n/a Do c k ‐Co m m e r c i a l 2 5 0 . 0 0 $                                                                       ‐ ‐ n/a Do c k ‐Re s i d e n t i a l 5 0 . 0 0 $                                                                           ‐ n/a El e c t r i c a l 2 5 . 0 0 $                                                                           $7 5 $ 5 0  pe r  vis i t $ 3 0  & $8 / t h o u s a n d $ 3 0 * * * Fe n c e 2 5 . 0 0 $                                                                           $5 0 $ 2 5 $ 3 0  & $8 / t h o u s a n d La n d  Di s t u r b a n c e 1 5 0 . 0 0 $                                                                       $1 5 0  pe r  ac r e $ 1 5 0  pl u s  $4 0 / a c r e Ma p  Am e n d m e n t 2 5 0 . 0 0 $                                                                       $5 0 0 u p  to  $4 5 0 $ 2 0 0 ‐$4 0 0  & $2 / a c r e 50 0 $ 1 , 2 0 0 Te x t  Am e n d m e n t 2 5 0 . 0 0 $                                                                       $5 0 0 $ 1 5 0 4 7 5 $ 1 , 2 0 0 Si t e  Pl a n  Re v i e w 2 5 0 . 0 0 $                                                                       $5 0 0 $ 4 0 0 4 7 5 $ 5 0 0 $ 1 0 0 Su b d i v i s i o n 2 5 0 . 0 0 $                                                                       $5 0 0 $ 5 0 0 $ 2 5 0 $ 1 5 0  pl u s  $2 0  pe r  lo t $10 plus $1 per lot Sp e c i a l  Re v i e w 2 5 0 . 0 0 $                                                                       $5 0 0 ‐ $1 5 0 ‐$2 5 0 $5 0 0 $ 1 2 0 Me c h a n i c a l 2 5 . 0 0 $                                                                           $7 5 $ 5 0  pe r  vis i t $ 3 0  & $8 / t h o u s a n d $ 3 0  for first $1000 plus $2 for each $1000 Pl u m b i n g 2 5 . 0 0 $                                                                           $7 5 $ 5 0  pe r  vis i t $ 3 0  & $8 / t h o u s a n d $ 2 0  plus $2 per fixture/pipe/sewer  Re l o c a t i o n 5 0 . 0 0 $                                                                           $1 5 0 ‐ $75 Re t u r n e d  Ch e c k 2 8 . 0 0 $                                                                           ‐ ‐ n/a We l l ‐Sh a l l o w 2 5 . 0 0 $                                                                           $1 0 0 $ 3 5 n / a Si g n 5 0 . 0 0 $                                                                           $. 7 5 / s q u a r e  ft $ 4 0 / s q  ft 1 0 0  pl u s  $7 5  pe r m i t   $30 plus $5 for each $1,000 Sp r i n k l e r 2 5 . 0 0 $                                                                           $7 5 ‐ part of building permit Sw i m m i n g  Po o l 5 0 . 0 0 $                                                                           ‐ $5 0 ‐$1 0 0 $40 Tr e e  Re m o v a l  De a d  Tr e e ‐ $                                                                                   ‐ n/a Tr e e  Re m o v a l  Pe r m i t 5 0 . 0 0 $                                                                           $1 0 0 n/a Wo r k i n g  w/ o  Pe r m i t d o u b l e ‐ $1 0 0 d o u b l e Zo n i n g  Va r i a n c e 1 2 5 . 0 0 $                                                                       $5 0 0 $ 2 5 0 ‐$3 5 0 45 0 $ 6 0 0 $ 1 2 0 Co n s t r u c t i o n p e r  sq .  fo o t Pl a n  De p o s i t 2 5 0 . 0 0 $                                                                       n/a Bu i l d i n g  Pe r m i t  <$ 5 0 0 ‐ $                                                                                   $5 0  pe r  vi s i t $ 8  pe r  $1 , 0 0 0 $30 Bu i l d i n g  Pe r m i t  $5 0 0 ‐$1 5 0 0 25 . 0 0 $                                                                           up  $2 5 0 0  + $2 / t h o u $ 8  pe r  $1 , 0 0 0 $30 plus add‐on*** Bu i l d i n g  Pe r m i t  >$ 1 5 0 0 $8  pe r  $1 , 0 0 0 $30 plus add‐on*** In s p e c t i o n $ 3 / $ 1 0 0 0  w/ $ 1 5  mi n i m u m $100 for anything after 1st followup or final Re i n s p e c t i o n 3 0 . 0 0 $                                                                           $6 5  pe r  vis i t $ 5 0  pe r  vi s i t $150 after 1st reinspection Ai d  to  co n s t r u c t i o n                    Ne w $1 / f t n/a                    Bu i l d i n g  Ad d i t i o n $ . 5 0 / f t n/a En g i n e e r i n g  Re v i e w v a r i e s $100 for plan review *S a v a n n h  ch a r g e s  $8 / t h o u s a n d  up  to  $5 , 0 0 0 , 0 0 0 ;  $4 / t h o u s a n d  be t w e e n  $5 , 0 0 0 , 0 0 0  an d  $1 0 , 0 0 0 , 0 0 0 ;  $2 / t h o u s a n d  in  ex c e s s  of  $1 0 , 0 0 0 , 0 0 0 ** *  Wa y c r o s s  ch a r g e s  $3 0  plu s  $5  fo r  ea c h  $1 , 0 0 0  up  to  $5 0 , 0 0 0 ;  $2 7 5  fo r  th e  fi r s t  $5 0 , 0 0 0  an d  th e  $4  fo r  ea c h  $1 , 0 0 0  up  to  $1 0 0 , 0 0 0 ;  $4 7 5    fo r    th e  fir s t  $1 0 0 , 0 0 0  pl u s  $3  fo r  ea c h  $1,00 up  to  $5 0 0 , 0 0 0 ;  $1 , 6 7 5  fo r  th e  fi r s t  $5 0 0 , 0 0 0  an d  th e n  $2  fo r  ea c h  $1 , 0 0 0 Ap r ‐10 Bu i l d i n g  Pe r m i t  Fe e  Re p o r t CouncilPacket04/22/10 Page 119 of 129 Pe r m i t  Ty p e A c t i v i t i e s  In v o l v e d H o u r s  Sp e n t  $ Va l u e V a l u a t i o n  of JobCurrent FeeProposed Fee El e c t r i c a l R e v i e w  Pl a n ,  en g i n e e r i n g ,  de s i g n  re q u i r e m e n t s ,  co n t r a c t o r  ve r i f i c a t i o n ,  in s p e c t i o n s 10  ho u r s  @ $2 0 / h o u r $ 3 8 , 7 0 0 $ 2 5 . 0 0 $ 2 1 0 15  ho u r s  @ $2 0 / h o u r $ 1 0 , 0 0 0 $ 5 0 $ 1 5 0 Si t e  Pl a n  Re v i e w ‐Co m m e r c i a l P l a n  re v i e w ,  dr a i n a g e  pl a n  re v i e w ,  zo n i n g  re v i e w ,  pl a n n i n g  co m m i s s i o n  he a r i n g s , co u n c i l  he a r i n g s ,  Ch a t h a m  Co u n t y  bu i l d i n g  pl a n  re v i e w ,  so i l  an d  er o s i o n  pl a n  re v i e w 2 0  ho u r s  @ $2 0 / h o u r n / a $ 2 5 0 $ 5 0 0 Ce l l  To w e r c o n t r a c t  pr e p a r a t i o n  wi t h  at t o r n e y s ,  va r i a n c e s ,  si t e  pl a n ,  zo n i n g  lo c a t i o n  re v i e w ,   pl a n n i n g  co m m i s s i o n  he a r i n g ,  co u n c i l  he a r i n g s ,  in s p e c t i o n s ,  co n t r a c t o r  re g i s t r a t i o n s 7 5  ho u r s  @ $3 0 / h o u r n / a n / a $ 2 , 0 0 0 Re l o c a t i o n R e v i e w  of  pl a n ,  fo u n d a t i o n  re v i e w  fo r  ne w  si t e ,  co n t r a c t o r  ve r i f i c a t i o n ,  in s p e c t i o n 2 0  ho u r s  @ $2 0 / h o u r $ 2 0 , 0 0 0 $ 5 0 $ 2 5 0 of  st r u c t u r e  at  ne w  lo c a t i o n Bu i l d i n g  Pe r m i t  Time Calculation Sheet Apr‐10 Sw i m m i n g  Po o l ‐Re s i d e n t i a l P l a n  re v i e w ,  dr a i n a g e  pl a n ,  zo n i n g  se t b a c k  re v i e w ,  ut i l i t y  re v i e w s ,  co n t r a c t o r  ve r i f i c a t i o n CouncilPacket04/22/10 Page 120 of 129 River's End RV Park and Campground Monthly Anticipated Revenues and Expense Report - 2010 March March April River's End Revenues:Anticipated Actuals Anticipated Camping $45,000.00 51,632.12 $62,500.00 Cabins $5,000.00 8,332.00 $6,000.00 Monthly/Tents $3,000.00 5,615.40 $7,200.00 Reservations $22,000.00 23,654.58 $18,000.00 Store Revenues $3,200.00 5,685.06$ $4,500.00 Misc. Revenues $350.00 444.50$ $500.00 Total Anticipated Revenues:$78,550.00 95,363.66$ $98,700.00 March March April River's End Expenditures:Anticipated Actuals Anticipated Total Personnel 21,000.00$ 16,408.66$ 15,000.00$ Total Services 12,000.00$ 5,643.79$ 9,000.00$ Total Supplies 10,000.00$ 10,417.06$ 11,000.00$ Total Capital Outlay Total Depreciation 861.00$ 861.00$ 861.00$ Total Debt Service Expense 47,200.00$ 47,200.00$ 47,200.00$ Total Anticipated Expenses:91,061.00$ 80,530.51$ 83,061.00$ River's End Guest Survey Time Period: 4.7.09 - 4.6.10 Responses: 16 Rating Range: 1-5 Composite Scores: Average Overall Rating 3.8 B Average Service Rating 4.3 B+ Average Facility Rating 4.3 B+ Average Site Rating 3.6 B- Average Cabin Rating 5.0 A+ Average Restroom Rating 4.2 B+ Total Rating:4.2 B+CouncilPacket04/22/10 Page 121 of 129 Employee of the Quarter Purpose: To establish a program of recognizing City of Tybee Island Employees who have made substantial contributions to their division or who have otherwise contributed or performed in a manner which will reflect favorably on the individual and the City of Tybee Island. Background: It is believed that a program for recognizing outstanding employees will serve as an incentive to all employees of the City of Tybee Island to perform their assigned tasks in a manner which will reflect favorably on the individual and the City of Tybee Island. Procedures: I. Eligibility A. All employees as defined by the City of Tybee Island Personnel Ordinances, except department heads and those serving on the committee, with at least six months of consecutive service are eligible for selection and recognition as Employee of the Quarter. B. An employee is eligible for one quarterly award in any calendar year. II. Criteria A. Any series of events which demonstrates personal initiative by the employee to serve the City of Tybee Island and/or the Community better. B. Suggestions or ideas which have increased the efficiency of municipal government service or created. C. Any single contribution of an outstanding nature to his/her division, the City of Tybee Island, or the community at large. D. Outstanding distinctive achievements in the areas of individual improvement through education and/or on-the-job training. III. Nomination Process A. Complete the nomination form. Specifically describe an action the nominee took and how this action met one or more criteria for the award. Submit the nomination form to Human Resources by the 1st of each quarterly month – Mar, June, Sept, Dec B. An employee may be nominated by co-workers, supervisors or members of the community. C. All nominations will be reviewed by the committee. The committee will be made up of: Mayor, or his appointee, Council member, City Manager, Clerk of Council, and HR Administrator. D. One employee of the quarter will be awarded. E. The Employee of the Quarter will be selected from those nominated for that quarter or the Committee may choose not to make a selection. All nominees not selected will remain in the process for the next quarter. Nominees not selected after that period will be removed from the selection process. These nominees would be CouncilPacket04/22/10 Page 122 of 129 eligible for re-nomination following completion of a new Employee of the quarter nomination form. IV. Notification A. The employee selected as Employee of the Quarter will be so notified by letter by the HR Administrator. B. The HR Administrator will notify the employee’s Department Head of the selection. V. Awards A. The employee’s department head will be requested to appear with the employee at the last City Council meeting of the month following his/her selection, to be recognized by the Mayor B. The employee will be presented a Certificate of Honor and a $50 gift certificate. C. The Employee of the Quarter nominee submittal form will be placed in the personnel file of the selected employee. D. The employee will be featured on the City’s website. VI. Employee of the Year A. From the previous employees selected as Employee of the Quarter beginning October 2011, the Committee shall select an Employee of the Year. B. The person selected as Employee of the Year shall receive a Certificate of Honor and a $50 gift certificate. C. The employee selected will receive an extra vacation day of 8 hours. D. The Employee of the Year award will be presented at the Annual City Employee Picnic in October and at the 1st City Council meeting in November.. CouncilPacket04/22/10 Page 123 of 129 City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Employee of the Quarter Nomination Form So you know an employee who exemplifies what a City employee should be? Are they someone who can always be counted upon to go the extra mile to help others? Maybe it is their positive attitude or innovative ideas. Let us know! Please submit the completed form to Human Resources by the 1st of Each Quarter – March, June, September, and December. When nominating a fellow employee from the City of Tybee for the Employee of the Quarter, consideration should be given to the following: 1) Pride in his/her job 2) Performance Excellence 3) Consistently high job performance 4) Outstanding attendance record 5) Actions above and beyond the call of duty 6) Leadership 7) Adherence to safety procedures 8) Commitment 9) Cooperative attitude 10) Flexibility 11) Creativity and Innovation 12) Heroism or Bravery 13) Educational Achievement 14) Skills Improvements 15) Teamwork – Concern for and helpfulness To other employees and/or citizens Nominee Name:________________________________Department:_____________________ Reason for Nomination: ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ In what way does this employee demonstrate Employee of the Quarter criteria? ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Nominator Signature:______________________________Date:________________________ Relationship to Nominee: ___Supervisor ___Co-worker ___Other One employee of the quarter will be awarded All Nominees not selected will remain in the selection process for the next quarter, after that time, nominees would be eligible for re-nomination following completion of a new Employee of the Quarter nomination form. CouncilPacket04/22/10 Page 124 of 129 CouncilPacket04/22/10 Page 125 of 129 CouncilPacket04/22/10 Page 126 of 129 CouncilPacket04/22/10 Page 127 of 129 CouncilPacket04/22/10 Page 128 of 129 CouncilPacket04/22/10 Page 129 of 129