HomeMy Public PortalAboutA 2013-03-20 - CDBG AGENDA
SPECIAL MEETING
COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY BOARD COMMISSION
WEDNESDAY, MARCH 20, 2013
6:00 P.M.
LYNWOOD CITY HALL COUNCIL CHAMBERS
11330 BULLIS ROAD, LYNWOOD, CA 90262
Evelia Hernandez, Chairperson
Iris Pygatt, Vice Chairperson Yolanda Rodriguez, Commissioner
Patricia Carr, Commissioner Dion Cornelious, Commissioner
OPENING CEREMONIES: RECEIVE *
A. CALL TO ORDER MAR 13 2013
B. FLAG SALUTE CITY OF LYNWOOD
41 CLERKS OFFICE
C. ROLL CALL
D. CERTIFICATION OF AGENDA POSTING
•
E. PUBLIC ORALS: (ITEMS ON AGENDA ONLY)
F. NEW BUSINESS
1. Public Works Presentation — FY 2013 Sidewalk
2. HUD FY 2013 Funding Recommendation Review and Discussion
G. STAFF ORALS
H. BOARD ORALS
I. ADJOURNMENT
DATE: March 12, 2013
TO: Community Development Block Grant (CDBG) Commission
FROM: Sarah M. Withers, Community Development Director
BY: Annette Potts, Deputy Director of Admin. Services
SUBJECT: FISCAL YEAR 2013 FUND RECOMMENDATIONS
On March 6, 2013, the CDBG Commission held a meeting to review proposals
and discuss funding recommendations for fiscal year 2013 CDBG and HOME
Program funds. As a result of the meeting the following recommendations were
made:
FY 2013 FY 2013 CDBG
Administration (20%) . Request Recommendation NOTES
CDBG Administration 206,000 206,000
Fair Housing Foundation 18,000 8,500
Fair Housing of Orange 15,500 0
Section 108 Pymt. 632,980 632,980
Code Enforcement 450,000 181,360
Sidewalk Improvements 100,000 0
Pavement Improvements 250,000 71,360
Crossing Guards • 100,000 0
Seniors 221,329 40,000
Natatorium 117,251 0
1,067,840
The City has not yet received its FY 2013 allocation amounts, however as a
result of our mid-year fund review and the close out of various CDBG funded
activities with remaining balances, we were able to estimate that by June 30th
the City will have an additional $125,000 in carryover funds and $36,000 in
program income for a total of $161,000 available to fund community
conservation activities, as highlighted above.
Therefore we are requesting that you reconsider your recommendations in order
to take into consideration the additional funding. Once final recommendations
are made, staff will advertise for a 30 day review period (March 22, 2013 — April
22, 2013), the draft FY 2013 Consolidated Annual Plan which will include your
funding recommendations.
A public hearing will be held on April 3, 2013, for you and the public to review
and comment on the draft and on May 7, 2013, the draft FY 2013 Consolidated
Annual Plan will be submitted to City Council for final approval.
Thank you for your cooperation.
COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY BOARD COMMISSION
MEETING MINUTES
WEDNESDAY, FEBRUARY 13, 2013
6:00 P.M.
CALL TO ORDER:
CDBG Commission Chairperson Evelia Hernandez called the meeting to order at
6:10 p.m. on the above captioned date and lead the Commission in the Pledge
of Allegiance. All in attendance participated.
ROLL CALL:
Present: Evelia Hernandez, Chairperson; Dion Cornelious, Commissioner
Yolanda Rodriguez, Commissioner; and Patricia Carr, Commissioner
Absent: Iris Pygatt, Commissioner
Also in attendance was Annette Potts, Deputy Director of Administrative Service,
CDBG Commission Liaison.
CERTIFICATION OF AGENDA POSTING:
Staff stated that the Agenda was posted per the Brown Act.
NEW BUSINESS:
Housing and Urban Development (HUD) Fiscal Year 2013 Funding Proposal
Review and Recommendations
Annette Potts gave a brief overview of the meeting's purpose, which was to
review funding proposals submitted for fiscal year 2013 CDBG and HOME
program funds and to make funding recommendations to Lynwood City Council.
Ms. Potts informed the Commission that the City's expects a 5% reduction to its
current grant allocation and that adjustments will be made to their funding
recommendations once HUD has released FY 2013 fund allocation numbers.
The CDBG Commission proceeded to review individual activities as listed in the
packet provided by staff, beginning with Program Administration. Ms. Potts
explained that the City can only spend 20% of its allocation for program
administration and that as part of program administration the City is required to
provide a fair housing component designed to further fair housing objectives for
all persons, without regard to race, color, religion, sex, national origin, familial
status or handicap; and providing fair housing enforcement, education and
outreach activities to the Lynwood community.
The Commission reviewed the three proposals listed in the administration
category and after a brief discussion the CDBG Commission moved and
approved not to fund the Fair Housing Council of Orange County. Further review
resulted in the CDBG Commission recommending unanimously to fund CDBG
Program Administration in the amount requested and the Fair Housing
Foundation to receive the balance of funds available in this category, as follows:
CDBG Administration: $206,000
Fair Housing Foundation $ 7,500
Fair Housing Council of Orange: -0-
The next category for review was Community Conservation. Ms. Potts explained
that funds were limited in this category, however that the Commission can use
funds from the Public Service category for activities listed in this category. The
Commission asked if funds in community conservation category could be moved
to public services. Ms. Potts answered no, that public service funds were limited
to 15% of the City's allocation. Ms. Potts explained the Section 108 Loan
obligation to the Commission, that the purpose of the loan was to subsidize the
construction of Plaza Mexico and the intent was to repay the loan with tax
increment money received as a result of that construction. As part of the loan
terms, the City pledged its CDBG funds to repay the Section 108 Loan, in the
case there were no other funds were available for repayment. However, due to
the State takeaways, the dissolution of Redevelopment Agencies, etc., there are
no tax increment funds to make payment for this loan, therefore the City is
obligated to make the payment with CDBG funds, as pledged.
A discussion took place regarding the lack of tax revenue received from Plaza
Mexico. The Commission agreed that the City should be more forceful in
regulating businesses at the Plaza Mexico site. After further discussion, the
CDBG Commission moved unanimously to approve funds in the amount of
$632,980 for the Section 108 Loan repayment in order to meet the City fiscal
year 2013 obligation. After the funding of the Section Loan, there was
approximately $71,360 reminding to address funding requests for Code
Enforcement, Pavement Improvements and Sidewalk Improvements.
Ms. Potts reminded the Commission that funds can be moved from the public
service category to address community conservation. Needs. Commissioner
Cornelious made a motion to divide the remaining funds among pavement
improvement and sidewalk improvements. No one seconded this motion.
Commissioner Can said that funds would be wasted on these activities because
the funds would not be enough to fund the total projects, so public works would
probably only design the project with CDBG funds and not be able to complete
construction unless other funds were available. Ms. Carr asked if Public Works
received funding from other sources, staff replied yes. Commissioner Carr
conveyed that City Council would probably want funds to go to Code
Enforcement, as is evidenced in the past.
Commissioner Rodriguez agreed, she had attended the City Council meeting the
night before, whereas discussion took place regarding garage conversions, lack
of code enforcement personnel, etc. However, Ms. Gonzales agreed that there
is a need for sidewalk improvements and that the City has a big liability in not
repairing damaged sidewalks. Commissioner Cornelious noted that Code
Enforcement received revenue and should be self sufficient, able to support their
operation. Ms. Potts mentioned that if the CDBG Commission does not
providing funding for Code Enforcement, it could result in the reduction of staff
and services. After further discussion, Commissioner Cornelious amended his
motion to approve the payment of the Section 108 Loan in the amount of
$632,980 and the remaining balance of $71,360 be provided for sidewalk
improvements. The CDBG Commission decided not to fund Code enforcement
and pavement improvements due to lack of available funds. All CDBG
Commissioner agreed unanimously to fund programs in this category as follows:
Section 108 Loan Repayment: $632,980
Sidewalk Improvement: $ 71,360
Code Enforcement: -0-
Pavement Improvement: -0-
The next category for review was public services. Proposals reviewed were for
Lynwood Crossing Guards; Lynwood Seniors and Natatorium. Commissioner
Cornelious expressed how important the crossing guard program is to Lynwood
youth. The Commission discussed that fact that the School District should be
responsible for the crossing guards. Staff explained that the City had tried on
many occasions to get the school district involved with crossing guard activities
and costs; however the school district has not cooperated. The Commission
discussed that the Senior program received funding from several sources for
different activities and food programs. The Commission asked if the Natatorium
proposal was for salaries and benefits, which was confirmed by staff.
After further discussion Commissioner Cornelious moved to fund the Crossing
Guards in the amount of $100,000 and the Senior Citizen Program the balance
of funds available. No funding was recommended for the Natatorium. All CDBG
Commissioners agreed unanimously to the funding recommendation as follows:
Lynwood Crossing Guards: $100,000
Lynwood Senior Citizens: 60,000
Lynwood Natatorium: -0-
The final category for review was the HOME program.
Ms. Potts explained that only 10% of the HOME allocation could be used for
program administration and a minimum of 15% of the allocation must be used for
Community Development Housing Organizations (CHDOs). A discussion took
place regarding the length of time it takes to process a home improvement grant.
Commissioner Hernandez mentioned a person that waited a year, however
because it was a $10,000 grant, was worth the wait. Ms. Potts explained that the
program's wait may be due to the fact that the HOME allocation has continued to
reduce, and the City no longer has housing funds or set-aside funds to properly
support housing administration and staffing. After a brief discuss the CDBG
Commission unanimously agreed to fund the HOME program as follows:
HOME Administration: $ 30,090
HOME CHDO activities: $ 45,135
HOME rehabilitation: $225,679
STAFF ORALS:
Ms. Potts informed the Commission that staff is going to prepare the City of
Lynwood's FY 2013 Consolidated Annual Action Plan and will be presenting the
draft ConPlan to them in a public hearing, for public review and input.
BOARD ORALS:
None
Adjournment: The CDBG Commission adjourned at 7:15 p.m.
CDBG Chairperson Date
Lynwood Staff Date