HomeMy Public PortalAbout05-17-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, MAY 17, 2012
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, May 17, 2012, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson and Tony
Foster. Also attending were Assistant City Attorney Kim Vessels, Community Development
Specialist Sharon Palmer and Director of Public Works and Engineering Greg Stiens.
The following business was conducted:
CALL TO ORDER
Ms. Robinson called the meeting to order and noted for the minutes that two board members and
legal counsel were present.
APPROVAL OF MINUTES
Ms Robinson made a request to the board to approve the minutes for the May 10, 2012 meeting.
Mr. Foster moved to approve with a second by Ms. Robinson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Ms. Robinson made a request to the board to approve the claims for payment for May 18, 2012
in the amount of $280,982.95. Included in that total are as follows:
• $83,443.12
— RP &L for electric cost including street lights
• $48,540.00
—Star Development for consulting fees for NSP projects
• $37,788.00
— Reid Hospital for employee Health Fair labs
• $10,734.65
— Eastern Alliance for Worker's Compensation claims
Mr. Foster moved to approve with a second by Ms. Robinson. The motion was unanimously
passed.
RESOLUTIONS
A. Resolution No, 8 -2012 - purchase real estate located at 216 South 10th Street for the
NSP -3 project in the amount of $12,127.50. This property will be rehabbed and sold.
Mr. Foster noted for the minutes that this was being paid for 100% by NSP funds and
moved for approval with a second by Ms. Robinson. The motion was unanimously
passed.
Board of Works Minutes
May 17, 2012
Page 2 of 3
B. Resolution No. 9 -2012 - purchase real estate located at 218 South 10th Street for the
NSP -3 project in the amount of $15,592.50. This is also 100% NSP funds and will be
rehabbed and sold. Mr. Foster moved for approval with a second by Ms Robinson.
The motion was unanimously passed.
C. Resolution No. 10 -2012 - purchase real estate located at 132 & 133 South 11th Street
in the total amount of $2,000.00. Ms. Palmer explained that these two properties will
be torn down and there will be green space left to make the neighborhood look better
where the new construction is being done on the properties around it. This is also
100% funded with NSP funds. Mr. Foster moved for approval with a second by Ms.
Robinson. The motion was unanimously passed.
BID AWARD
A. Robinson made a request to the board to award the bid for Aggregate and Bituminous
materials for 2012 as follows:
• Concrete, Concrete with reinforcement, flowable fill — Irving Materials, Inc
• Stone — Barrett Paving
• Gravel, Washed Gravel and Sand — US Aggregates
• Cold Mix, Base & Surface Asphalt — Milestone with this bid being awarded at
flexible pricing
This bid award will be in effect from May 21, 2012 through April 30, 2013. Mr.
Foster moved to award with a second by Ms. Robinson. The motion was unanimously
passed.
CONTRACTS
A. Contract No. 62 -2012 with INDOT - a coordination contract for the Trail Project and
replaces EDS No. A249 -8- 320558 that was dated August 1, 2008. This is a federally
funded project. Mr. Foster moved to approve with a second by Ms. Robinson. The
motion was unanimously passed.
CHANGE ORDER
A. Change Order No. 1 to Contract No. 40 -2012 with Smarrelli General Contractors for
the installation of Bus Shelters, Benches and Bicycle Bollards in the increased
amount of $10,523.56. Mr. Stiens told the Board that this was being paid for 100%
by federally funds. Mr. Foster moved to approve with a second by Ms. Robinson.
The motion was unanimously passed.
Board of Works Minutes
May 17, 2012
Page 3 of 3
ADDENDUMS
A. Contract Supplement No. 2 to Contract No. 117 -2010 with Rundell Ernstberger
Associates, LLC in the amount of $10,000.00 for their services in preparation of the
Stellar Grant Application. Mr. Foster noted for the minutes that this money is paid by
a State grant and moved to approve with a second by Ms. Robinson. The motion was
unanimously passed.
B. Contract Supplement No. 3 to Contract No. 117 -2010 with Rundell Ernstberger
Associates, LLC that is the State mandated E verify program. Mr. Foster moved to
approve with a second by Ms. Robinson. The motion was unanimously passed.
EMERGENCY STREET CLOSURE
A. Sergeant Curt Leverton requested approval of an emergency street closure for
Monday, May 21, 2012, on South "O" Street in the twelve hundred block where a
sink hole has been discovered. A sewer line collapsed and needs to be repaired. Mr.
Foster moved to approve with a second by Ms. Robinson. The motion was
unanimously passed.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk