HomeMy Public PortalAbout20101118CCPacketFinalSubmitted for approval 11/11/2010vwPage 1 of 26
20101028 City Council Minutes DRAFT
Mayor Jason Buelterman called the consent agenda meeting to order at
6:30pm on Thursday, October 28, 2010. Council members present were
Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank
Schuman, Sr., Kathryn Williams and Paul Wolff. Also present were
City Attorney Bubba Hughes, City Manager Diane Schleicher, Zoning
Director Jonathan Lynn and Clerk of Council Vivian Woods.
Mayor Buelterman listed the following items on the Consent Agenda:
City Council Minutes 7/22/2010
City Council Minutes 9/23/2010
City Council Minutes 10/14/2010
Appointment of Pro tem Shirley Sessions to the Pension Committee
Tybee Beach Run: March 26, 2011; 9:00am @ North Beach. Applicant:
Mercer University School of Medicine: Christian Medical
Association
Tybee Polar Plunge: January 1, 2011; 10:00am – 12:30pm @ Tybee
Pier & Pavilion. Applicant: Society of 40 Men or 8 Horses
New Year’s Eve Fireworks: December 31, 2010; 12:00am @ Tybee Pier
& Pavilion. Applicant: Tybee Island Tourism Council. Tourism
Council to make sure their contract with the fireworks company
requires the end of the pier to be cleaned after the fireworks.
Jonathan Lynn-Out of state travel request, requesting
permission/approval to attend Annual American Planning
Association Conference in Boston, MA
Corrpro, Water Storage Tank/Clarifier, Cathodic Protection
Systems-Annual Service Agreement-Contract renewal $1,670 from
Item # 505-4410-52-2205
Friends of Tybee Theater Community Service Agreement.
Off days for holiday week of December 28, 29 & 30th.
Charter School Letter of Intent from the City of Tybee
Resolution to allow City Manager to distribute up to 100 parking
passes for approved special city permitted events, gatherings and
governmental or educational opportunities between Labor Day and
Memorial Day.
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Council held a discussion on the following Action Items:
#22 to insure that trash can ordinance is enforced. Ms. Doyle asked
Ms. Schleicher about people having issues with their garbage not being
picked up on a certain day and their trash cans are left out by the
road until the next pick up day because they are still full. She said
she has been contacted by people because this has happened in the last
few weeks. She said there must be a reason but she doesn’t know if the
truck is broken down. She asked if Waste Pro had changed their pick
up days. She said it seems to be happening more on the North End. She
asked what happens when the ordinance stickers are applied and the
garbage does not get picked up. Ms. Schleicher said if the City
Marshal saw a full trash can he would know that the trash hadn’t been
picked up and the can wouldn’t have had to be pulled back. She said
the trash can ordinance is designed so that if you have an empty trash
can, it should have been pulled back because the garbage has been
picked up. Ms. Schleicher said the City Marshal has been improving
communications with Waste pro and on occasion has called and talked to
them about their problems with their route. She said we wouldn’t be
citing people because their trash hadn’t been picked up. The ordinance
is designed for people to move their trash cans back within 24 hours
of pickup. Since the can has not been picked up it would not be in
violation.
Mr. Wolff asked about progress on the easement between the Buckley
property and Battery Row. He said the easement is going to be an
integral part of getting the grant. Mr. Hughes said they want a fence
and they are in discussions about the terminology on the easement and
it has not been concluded. He said the last communication was with the
Mayor. He said he recalls the owner of the property title wise has
changed. Mayor Buelterman said the issue is we are going to have to
pay for the fence. Mr. Wolff asked if that could be written into the
grant. Ms. Schleicher said they have written it into the grant each
time so it is not a problem. Mayor Buelterman asked if this problem
will be solved when we get the grant. Ms. Schleicher said she thinks
it will be a problem if they wait. Mayor Buelterman said so there is a
better chance of getting the grant if we have the easement. He asked
if they could work it out to agree on if we get this… we will do
this... Ms. Schleicher said she thinks they agree to the fence. Mr.
Hughes said it has been a challenge to get these because of the terms
and the fence. He said if you want to make the grant application
contingent on getting the easement, we can do that. He said he
doesn’t anticipate a problem based on the last communication he had
but he doesn’t think he had the last communication. Mayor Buelterman
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said it would be good to get this issue addressed. Mr. Wolff agreed
but said he doesn’t want to hold the grant up if we can write the
fence into the grant. He understands the principal owner’s concern is
liability which is why he wants the fence in order to keep people from
straying onto his property. If we can assure him there will be a fence
if we do this bike trail… Mayor Buelterman said Ms. Schleicher is
saying there is a better chance of getting the grant if they know we
have secured the property. Mr. Wolff said he is not necessarily saying
wait but lets not hold the grant up waiting for the easement. He said
continue to pursue the easement while moving forward with the grant.
Ms. Doyle said the juvenile ordinance had gone through the public
safety committee at the last meeting and they decided not to move
forward with that ordinance at this time. She said the gentleman that
had been sending letters has been communicating with Mr. Hughes and
the police department thinks everything is under control. She asked
for this item to be updated on the list.
Mayor Buelterman said regarding the letter of intent from the city for
the charter school he believes the letter will lend the petition more
credibility. He asked that the city send a letter of intent to the
State Department of Education saying that we would like to begin the
process for a charter school. He said he does not anticipate any
issues with liability or cost to the city but if there is any they
would come back to council later. Mr. Hughes said his understanding at
this point is that the city would not be the petitioner creating the
charter school.
Ms. Williams asked Mayor Buelterman to explain the additional 3 days
off during the holiday season. Mayor Buelterman said we look at this
as a way to give most of the staff that week off. He said there are
other opportunities that the city has provided for employees in the
past during the holiday season from a financial standpoint which will
not be available this year and council felt this would be a good
compromise for everyone involved. He said not running city hall
utilities, etc. for those days will help the city from a cost
perspective. Mr. Garbett stated there are cost savings to the city
involved in this.
Mr. Garbett said the parking committee unanimously approved the
resolution allowing the City Manager to issue up to 100 parking passes
for permitted special events and governmental or educational
opportunities. Ms. Williams explained this resolution was needed in
order to allow Beach Sweep participants to park for free when they
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come to clean up other people’s trash on the beach. Mr. Garbett said
this will not give authority to issue 50 parking passes for a family
reunion.
Ms. Williams said Mr. Garbett has mentioned the need several times for
additional members for the Historic Preservation Committee. She said
for most of the city committees you have to be a Tybee resident to
serve. She proposed for the Historic Preservation Committee only, to
be opened up to qualified individuals in the community given the
immense resources we have with Historic Savannah Foundation and SCAD
and their preservation department. It seems we could utilize their
expertise on this committee. Mr. Garbett said he and Cullen Chambers
have concerns about the proposal. He said the committee is now filled
with local residents but he thinks the proposal should be limited to
two (2) qualified individuals in the community. Ms. Doyle asked if the
two qualified individuals in the community could act in ex officio
capacities on the committee. Mayor Buelterman said that is what the
Beach Task Force does for a lot of people. It works and they just
don’t vote. Mr. Garbett said the problem is this committee requires
members to have expertise in historic preservation, construction, etc.
and supposedly they are not just people like all of us. He thinks they
should allow a few from off island but not all of them. Ms. Williams
said she agrees with Bill’s suggestion to limit the off island members
to two and requiring some expertise in Historic Preservation. She
suggested her proposal be sent to the Historic Preservation Committee.
Mr. Garbett requested this proposal be continued due to present
committee members submitting applications for the next meeting. Ms.
Williams said even if no action is taken there would be nothing to
preclude someone from off island serving in an ex officio capacity.
Mayor Buelterman adjourned the Consent Agenda.
Mayor Buelterman called the regular meeting of the City Council
to order at 7:00pm. Those present at the Consent Agenda were also in
attendance for the regular meeting. Danny Hill gave the invocation and
everyone recited the Pledge of Allegiance to the Flag.
Mayor Buelterman asked that everyone keep Marianne Seiden in their
prayers due to the bad fall she recently experienced. He said she is
celebrating her 99th birthday today.
Mayor Buelterman asked that everyone keep Ms. Sylvia in their prayers
because she is still recovering.
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Proclamations and Recognitions
Janice Elliott, Human Resources Administrator recognized the following
city employees for their years of service:
Warren Millikan-5 years with Police Department
Dianne Otto-5 years in Community Development
Joshua Janufka-5 years with Ocean Rescue
Hunter Robinson-5 years with Ocean Rescue
Mike Taylor-5 years with Ocean Rescue
William West-5 years with Ocean Rescue
Jonathan Williams-5 years with Ocean Rescue
Angie Anderson-10 years with Police Department
Bob Bryson-10 years with Police Department
Johnny Hosti-15 years with Police Department
Melanie Smith-15 years with Police Department
April Moore-15 years Fire Department
Jimmy Bostwick-20 years Department of Public Works
Skip Sasser-30 years Fire Department
Ms. Elliott thanked the MRS for cooking the Low Country Boil at the
employee picnic last week.
Citizens to be heard:
Randy Westor, Superintendent of Fort Pulaski. Mr. Westor said he has
been at the park for nearly two years. He thanked Mayor and Council
for being wonderful supporters of the park and park partners. He said
an annual pass at Ft. Pulaski is only $10 a year. He said after
seventy two years the bridge to the fort is showing some wear and will
be reconstructed in phases which will take six years to complete. Mr.
Westor said the Cockspur Lighthouse is supposed to start moving
forward on the revetment after which they will hopefully get the
lighthouse fixed up. He said the goal is to protect the lighthouse
foundation from further erosion. He announced Mike (Spec) Hosti’s
retirement from the National Park Service after nearly thirty years of
service.
Reports of staff, Boards, Standing Committees and/or invited guests
Steve Braden gave an overview on locating battery sites on Tybee and
how they can feed into Tybee’s Master Plan and with the T-grant for
bicycle/pedestrian paths. Mr. Garbett thanked Mr. Braden for this
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information on the remaining batteries and where they’re located.
Mayor Buelterman asked Mr. Braden to give the city a copy of his
presentation in order to preserve the information contained in it for
our records. Mr. Braden said linking the grant for the bike path along
with demonstrating that this is not only recreational but includes
cultural and natural resources will make your grant request stronger.
Mr. Wolff said when he wrote the grant for the Buckley property, which
has one of these sites on it, he included that it either contained or
was very near one of the cannon placements. He said the grant included
opportunities for using interpretive signage along the bike trail in
front of the property by having boardwalks containing interpretive
signs talking about the historic value and the eco systems along that
marsh front area. He said when you incorporate a lot of these types of
interests the grant proposal carries a lot more weight because of the
multiple benefits. Mayor Buelterman thanked Mr. Braden. For this
research and information.
Chantel Morton gave an update on the Better Hometown Board. She said
the Board of Directors of Better Hometown is pleased to announce a new
program called the sign of the times. She said this program was
established to highlight creative, unique and attractive signs within
the Tybee business corridor. She said the board has already received
two nominations which were presented from the design committee and
they voted to present recognition awards to Gayle Bolton of Gallery by
the Sea and Keith Gay of Tybee Island Property Rentals and Sales.
Cullen Chambers, Board Chairman of the BHT said the businesses that
designed and installed these signs should be acknowledged and
applauded for their contributions to Tybee’s streetscape. Ms. Morton
announced the following Better Hometown Programs coming up. The
Locals appreciation card will be available to everyone with a 31328
zip code and will have a list of participating businesses listed on
the BHT website. Third Thursday’s on Tybee will continue with November
18th being the end of the fall series with the Savannah Kalee Band at
the round about. Tybee for the Holidays is on the website and includes
a list of all of the fun activities going on throughout the community
from Thanksgiving Day through New Years Day. She announced the
Christmas Holiday Parade will be on December 4th ending at the round
about where there will be photo opts with Santa and the YMCA will have
a bouncy house.
Mayor Buelterman thanked Ms. Morton.
Woody Hemphill, Manager of the Rivers End Campground presented monthly
financials for September and October. He said the campground had a
very good September and exceeded projections. He said his October
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projections are included in council packets and they are within $1,000
of their projections as of today.
Ms. Sessions asked if there was a plan for the improvements discussed
during the council workshop on October 16th. Mr. Hemphill said DPW is
supposed to assist them with shoring up the foundations and reframing
and rebuilding the buildings that are there. Mr. Wolff asked for
explanation on why the services exceeded the budget in August and
September and in August the Personnel services and supplies were
significantly higher than anticipated. Mr. Hemphill said in August
they had their Good Sam evaluation and that’s usually when they meet
with all of their marketing reps and those expenses are paid semi
annually showing six months of marketing coming out of one month’s
operational budget. He said the personnel cost was due to an increase
in health insurance and the expense of having two employees on
unemployment and having to pay it quarterly. Mayor Buelterman asked
what miscellaneous revenue consisted of. Mr. Hemphill said if they
have an onsite vendor that does a revenue share such as the gameroom
where they do not own or operate the games but someone else supplies
them and the revenue is shared between the supplier and the
campground. He said it doesn’t make a lot of money but leads to
greater customer satisfaction.
Citizens to be heard continued:
Shane Parris of North Island Surf and Kayak at Lazaretto Creek said he
was approached by the Savannah Morning News asking him how he felt
about the possible closing of Alley 3 to commercial kayak businesses.
He said he did not even know that was being considered or discussed.
He said his understanding is there has been a proposal to shut down
Alley 3 to commercial kayak outfits. He said Alley 3 is an integral
part of their businesses due to it being the most convenient way to
reach Little Tybee and that is where they run most of their eco tours.
He said it would be an incredible inconvenience if they had to do a
launch from somewhere else. He said they bring an incredible amount
of tourism to the island and if there have been some problems and
misunderstandings about the way parking was dealt with, he understands
that. He said parking has always been an issue and this is not his
first time standing in front of council and talking about parking. He
said it’s a problem for the Whole Island and not just Alley 3. He said
if they were approached earlier or maybe even now it’s not too late to
talk about it and work this matter out. He said Alley 3 is a very
important access point for not only commercial Kayakers but also in
this part of Georgia. He said Tybee should be very proud that we are
listed in kayaking magazines in the top 10 and once in the top 5 for
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kayaking destinations. He asked that Tybee not be to rash in
discouraging people coming here and kayaking folks. Mr. Wolff said
they had a very lively infrastructure committee meeting a couple of
weeks ago. He said he was sorry Mr. Parris had not heard about it. He
said they had a lot of people attend that launch small boats there as
well as a lot of kayaking folks. He said the committee is going to
continue this discussion but the general consensus at that meeting was
not to try to improve the boat landing and just leave it alone and not
close it to anyone. He said they are still working out the details but
obviously parking is one of the biggest issues and we want to keep
people coming down with large groups in the morning mindful of the
neighborhood situation. He said one complaint was that a neighbor had
people chanting under his window at 6:00am before launching their
kayaks. He asked Mr. Parris if he thought it would be a good idea to
have commercial kayakers bring all of their people down in one vehicle
and trailer instead of having them meet at the location and parking
all their individual vehicles on site. He asked if Mr. Parris knew of
a reasonable place where trailers could be parked in order to not clog
up parking spaces at Alley 3. Mr. Parris said most of the businesses
do shuttle, such as his business that pays $100 extra a year for a
shuttle license. He said parking has become such an issue they do try
to be polite and do drop offs. He said most of the businesses are
trying to work with the parking situation because of the amount of
people coming there on their own as day trippers and not through the
businesses. He said they are willing to work in any way possible. Ms.
Williams said when this subject came up initially it was at the
meeting prior to the one Paul was talking about. She said they were
discussing the safety concerns about the poor condition of the ramp.
She said rumor has it that there are about 5 cars or trucks that have
met their demise because of the poor condition of that boat ramp. She
said the discussion included DPW and they were trying to determine how
to keep people from getting stuck and clogging the ramp for hours. She
said it was suggested that maybe they could put posts in to keep
people from backing up. She said the discussion was not about keeping
people from using it. Ms. Williams said if they can meet with all of
the people in that area that use the boat ramp as well as the
businesses that utilize it, they could work some things out. She said
she hopes they will have a separate meeting and advertise it because
she can imagine it will take some time.
Mr. Garbett commented that there is a significant improvement on the
drainage in Alley 3 and we need to let Joe finish that work and his
parking plan and then see what we have got because there will be some
big improvements in the short term.
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Dan Lockamy said before they jump into what they are going to do with
Alley 3 he thinks they should give some serious thought to a design
criteria to establish the fundamental basis for it and would make it
lasts for many years. He said there are three carry down boat places
on Tybee that he regularly uses. He said the two other places are
Inlet Avenue and Polk Street. He said all of these places should be
considered as part of the design criteria. He said the first criteria
should be to encourage quiet, low impact boating such as kayaking,
canoeing and sailing. He said these sites should facilitate safe
boating by supporting people who take tours and the people who give
instruction there. The sites should look for an alternative to
automobile use with small boat trailers that can be towed with
bicycles and hand pulled boat dollies. He suggested using Mobi Mats
to access the beach in order to allow the trailers to roll to the edge
of the water. He said these sites should require very little funding
from the city and no supervision. He said any kind of masonry or stone
in the water should be discouraged. He said boats with trailers need
to be told to go to Lazaretto Creek due to the large turn around space
and having ample parking.
Mr. Schuman said he has been on Tybee for forty two years and he has
been going to Alley 3 for at least that long and it will be a cold day
in hell before he takes his boat to Lazaretto Creek in order to go
over to Little Tybee. He said he will continue to use Alley 3 for his
boats and jet skis because he pays taxes on them as well as insurance
and registration fees to the DNR. He said he sometimes uses a rope
attached to his trailer hitch to lower and pull out his boat. He said
a lot of Tybee people use Alley 3 to launch their motor boats and jet
skis and they are entitled to their opinion also.
Mayor Buelterman said the Infrastructure Committee will take the lead
going forward on the Alley 3 issue. Ms. Williams said she agrees with
Bill that we should let Joe and his crew finish the work on Alley 3 so
that we can see what we actually have to work with and reclaim some of
the right of way. She said he estimates we may have lost forty feet of
right of way due to encroachment. She asked Mr. Hughes to research the
emergency revetment back in the 70’s; at that point she knows the
neighbors did sign away some rights as part of that emergency repair
work. She said she doesn’t know if the city can deny anyone access to
the beach which is publicly owned. She said they can make
recommendations and set guidelines but they need to know the law
behind it. Mr. Garbett said basically the only access the city
controls is to the mean high water and beyond that it is state waters.
Danny Hill Chairman of the Ethics Commission commented about item #5
under Mr. Hughes name. He said it reads revision of ordinance on
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removal of members of Ethics Commission. Mr. Hill said this goes back
several years and the commission has been talking about it. He said
the revision is a culmination of efforts by the Ethics Commission and
the City Attorney.
Consideration of Boards, Commissions and Committee Appointments
1. Pension Committee Appointments:
a. Employees- William Moseley
Dianne Otto
Consideration for the Consent Agenda
A Motion by Paul Wolff to approve the consent agenda was seconded by
Frank Schuman. The vote was unanimous.
Consideration of Bids, Contracts, Agreements and Expenditures
1. Change order request #3 GEFA ECBG for $4,108 from Line item
100-6210-54-1450, inclusion of required Intumescent paint
over the open cell spray foam
Mr. Lynn explained that this is the 3rd change order and is needed to
provide the required intumescent paint over the open cell spray foam
as required by the newly updated and enforced building codes. He said
this requirement and amount was not covered in the bid submitted by
Catamount. Ms. Doyle asked when this spray foam procedure is done is
it not standard for this step to be included since it is required. She
asked how a bid could be done without this as a part of it. Mr. Lynn
explained that we have a very good building inspector that noticed
this and apparently the insulation contractor that was hired by
Catamount has never done this before because no one has ever enforced
this type of building code; however it has been enforced across the
board in Chatham County for the last year. Ms. Doyle said she is no
expert on bids or construction but her husband has been in
construction for many years and she feels this should have been
covered and included as part of their bid. She asked if Mr. Lynn knew
what the stuff the paint was covering was made of. Mr. Lynn answered
no. Ms. Doyle said she would not tell him right now but it is not
good. She said she feels the contractor should pay for this himself.
Ms. Sessions asked why we did not have the building inspector involved
in the bid process as far as writing the specs. She asked if it
wasn’t common practice to have staff with expertise on these types of
contractual obligations when we are going out to bid. Mr. Lynn said it
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was presumed that the contractors knew the building code and it was
included and they found out after the fact that it wasn’t. He said Ray
has been involved with every submittal looking at the materials and
such. Ms. Sessions asked how many change orders do we expect to
continue to come before us. Mr. Lynn said hopefully the current rate
of change orders will reduce dramatically after tonight. He said of
all four change orders this is actually the one outside of anyone’s
control because of being a building code requirement.
A Motion by Bill Garbett to approve was seconded by Paul Wolff. The
vote was Garbett, Wolff, Williams, Shuman and Sessions in favor and
Doyle opposed.
2. Change order request #4 GEFA ECBG for $3,803 from Line item
100-6210-54-1450, inclusion of solar tubing in the City
Hall auditorium.
Mr. Lynn said this is a request when we were meeting with the
contractors; we had actually gotten an impromptu energy audit from the
University of Georgia for being a part of the Partnership for
Sustainable Georgia. He said within that presentation Jason Perry from
UGA recommended that if we put some solar tubes here in the
auditorium. It will actually decrease the energy costs as they would
provide enough light to operate the city auditorium during the day for
meetings without turning on the lights. Mr. Wolff explained that he
asked Jason about the payback and how we could determine that; he
basically calculated not having to run these lights for an average of
40 hours a week and just using the solar tubes for natural day
lighting the payback would be in approximately 13 ½ years. He said we
will save $282 a year for this $3,803 investment. Ms. Sessions asked
if this was a requirement or just a perk. Mr. Lynn said just a perk.
Mr. Garbett asked for an exact explanation of what they were talking
about. Mr. Lynn explained that the solar tubes are 13 inches each and
there will be two of them with two dimmers in each one. Mayor
Buelterman asked if Mr. Lynn was sure there wouldn’t be a change order
for the change order due to the age of the building and the roof. Mr.
Lynn said he was not sure of anything at this point and he could not
guarantee it; they would like to anticipate it not happening and have
had many conversations with the contractor. Mayor Buelterman asked if
the 4% took into account the lights put in now and are using less
energy. Mr. Wolff said the calculation was 43% on the lighting alone
if we replace all of it. He said the overall proposal is approx. 25%
total energy reduction in all the buildings. He said we are reducing
the lighting requirement 43% with these lights and have already had
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some people complain that they are too bright. We will finish and
test everything and then perhaps allow people to remove some of the
bulbs in their offices. Ms. Williams asked if they could decide to do
this at a later date. Mr. Lynn said he highly recommends that if
council is considering approval that the tubes be installed before the
insulation is put in due to the need to cut through the insulation and
create gaps if installed later. Ms. Williams asked how often the
auditorium is used for power points and meetings during the day. Mr.
Lynn said several times a day.
A Motion by Paul Wolff to approve was seconded for discussion by
Kathryn Williams.
Ms. Williams said her understanding is this is a demonstration
project. Mr. Lynn said you could call it that or maybe lead by
example. Ms. Williams said she has been researching demonstration
projects and their purpose is to set an example for people to follow
at home in order to save energy costs. She asked if the Community
Resource Committee had been involved with the change orders. Mr. Lynn
said they have not. She said it would probably be a good idea to get
that committee involved. Mr. Garbett asked would the payback be
greater if they spend this money somewhere else and have we looked
into the alternatives. Mayor Buelterman said it seems a lot of these
things would not cause long term problems but the solar tubes could
affect the roof. He said he would not be surprised if they didn’t
come back with a change order to the change order. Mr. Lynn said the
manufacturer actually warrants each solar tube for 25 years and the
contractor warranties the labor and installation for a year. Mayor
Buelterman asked what about if the roof leaks because of them. Mr.
Lynn said we would be up the proverbial creek. Ms. Williams asked if
the contractor would be responsible for any leaks associated with the
installation for one year. Mr. Lynn said yes. Mr. Garbett asked Barry
Brown to give council his opinion on Skylights. Mr. Brown said it’s
gotten to the point where skylights are not a perfect maintenance type
thing. He said they really don’t install them anymore. He said the
life on the flashing might be only around 5 years. He said the only
reason a contractor is willing to warranty the installation for about
a year is because we could go about nine months without a good rain.
He said anytime you penetrate a roof you’re asking for trouble.
The motion failed with Wolff voting in favor and Williams, Sessions,
Schuman, Garbett and Doyle opposed.
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3. TE Grant Application-Proposed Bike/Pedestrian Path Hwy 80
on North side from Estill Avenue to Lazaretto Creek-
Estimated Cost $250,000 with 80% Grant Funding ($200,000
Grant and $50,000 Local)-Infrastructure Committee
Recommended
Ms. Schleicher said what she is presenting tonight is what they have
applied for in the past for the TEE Grant. She said what we have for
the future is a multiuse sidewalk that would be 8 feet wide and would
go around the neighborhood and meet up with Byers Street. She said
this grant isn’t due until December so she would like to come back in
November with two proposals with one just for the project area and the
other including the multi use sidewalk. She said hopefully the
easement will be completed by then.
A Motion by Paul Wolff to approve this grant in concept and bring it
back to the November 18th meeting with optional engineering scenarios
was seconded by Kathryn Williams. The vote was unanimous.
Consideration of Ordinances, Resolutions
a) 2nd Reading Land Development Code, Article 9 in its
entirety.
A Motion by Bill Garbett to approve was seconded by Paul Wolff.
Ms. Doyle asked why you have to have a permit to remove a dead tree.
Mr. Lynn said the amount covers staff time to verify the tree is dead
before removal. Ms. Williams said she thinks the reason it’s important
to have the fee is because in the ordinance you can imagine how many
trees would conveniently die if there was no charge. The permit fee
helps protect the integrity of our tree ordinance.
The vote was Garbett, Wolff, Williams and Sessions voting in favor and
Doyle and Schuman opposed.
b) 2nd Reading Land Development Code, Article 3,
Section 3-190-2nd Reading
A Motion by Paul Wolff to approve was seconded by Bill Garbett. The
vote was unanimous.
Section 3-200-2nd Reading
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A Motion to approve by Paul Wolff was seconded by Kathryn Williams.
The vote was unanimous.
Section 3-030-2nd Reading
A Motion to approve by Paul Wolff was seconded by Shirley Sessions.
The vote was unanimous.
c) 1st Reading Land Development Code Article 3 in its entirety
without 3-190, 3-200, 3-030, and 3-250
Section 3-050-1st Reading
A Motion by Bill Garbett to approve as submitted was seconded by Paul
Wolff. The vote was unanimous.
Section 3-060 Bed & Breakfast-1st Reading
Ms. Sessions asked what the difference is for a B&B and a B&B Inn. Mr.
Lynn said they have to adhere to the specific definitions in the code.
Mr. Wolff explained the biggest distinction is like the Hunter House
that offers food outside the limitations of a residential B&B and can
be open to the public as a restaurant and are located in commercial
districts. Mr. Lynn added a residential B&B cannot have a liquor or
alcohol license where a commercial B&B or an Inn can.
Ms. Williams asked if the buffer requirements in number 6 would apply
to residential and commercial. Mr. Lynn said that actually deals with
just the residential B&B’s; however a commercial B&B would come before
council as a site plan and a buffer if needed could be worked out at
that time but a residential B&B is required to have a buffer.
Mr. Garbett said in paragraph 8 it says limited site plan approval; he
asked for an explanation of what a limited site plan approval is. Mr.
Lynn said he interprets that to mean you wouldn’t need a drainage plan
or soil erosion plan but you would need a site plan showing a survey,
the property, parking spaces, how many rooms you are going to have and
the design of the buffer. He doesn’t think we have a definition to
tell you that. Ms. Williams asked Mr. Lynn if he was saying currently
a vegetative buffer is not required. Mr. Lynn quoted the code as
saying a buffer is required with a minimum height of six feet but it
doesn’t tell you where it has to be located. He said this section says
there has to be a buffer and specifies it has to be a vegetative
buffer and it has to be located in the side and rear yards. Ms.
Williams asked what would be appropriate and attractive for that type
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of buffer. She said if you had someone that had a B&B and they wanted
to have a privacy fence for example and have a flower bed planted on
their side of the property; it wouldn’t necessarily be a solid six
foot screen of vegetation. She asked if that is a little restrictive.
Mr. Lynn said the height deals with an outside function and if they
are having their snacks outside or if there is going to be cars coming
in and out it would shield the car lights. He said it would protect
the actual neighbors instead of the B&B and it is as unobtrusive as
possible. She asked if it couldn’t be a combination of a fence and
vegetation. Mr. Lynn said yes we would work with that if they wanted
to do some sort of privacy fence with vegetation along with it; he
thinks that would work too. Mr. Wolff said they might want to change
the wording because this says if you want to open a B&B, you need a
vegetative buffer six feet tall, which would be really expensive. He
thinks it needs to state specifically that a six foot buffer
consisting of either vegetation or a wooden fence or both is required.
Mr. Lynn said he can work on the wording and bring it back for the 2nd
reading. Mr. Garbett suggested just removing the word vegetative. Ms.
Sessions said she thinks it is ironic that there is so many
regulations for B&B’s in a residential area and yet people are renting
their houses out left and right, which is fine, however they have no
rules and regulations. Ms. Williams explained that initially when they
were working on the regulations for residential B&B’s she thought the
rules were to be applied to a separate article for short term rentals;
but they just haven’t gotten to that article yet. Mr. Lynn said that
will be a brand new article, a rental property ordinance.
A Motion by Paul Wolff to approve the ordinance with the word
vegetative struck from 3-060 (A)(6) was seconded by Kathryn Williams.
Mr. Garbett said he agrees with Shirley’s comment 100% and that we
really need consistent policies for all residential uses. He thinks
they should approve this tonight but come back and revisit it.
The vote was unanimous.
Section 3-130- 1st Reading
Mr. Lynn said this is simply removing the word buildings from the
title and putting in the word structures. He said the international
building code now refers to structures as opposed to buildings and
they are just changing that wording in the title. Mr. Garbett said he
would like to insert ―as determined by the Historic Preservation
Commission‖ after the words ―where structures that are determined to
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be historic and contributing to the historic character of the
neighborhood‖ is located. He asked who designates it ―Historic‖. Mr.
Lynn said that would be the state historic preservation office. Mr.
Garbett asked if they could include that. Mr. Lynn said they can
insert it after current building codes to say ―as determined by the
Georgia State Historic Preservation office‖.
A Motion by Bill Garbett to approve with an amendment to 3-130(1)(A)
―Structures that are determined to be historic and are contributing to
the historic character of the neighborhood as approved by the State
Historic Preservation Office‖ was seconded by Paul Wolff. The vote was
unanimous.
Mr. Wolff said at the workshop council discussed having Vivian restate
the motions, as she has done in the past, in order to allow everyone
to understand exactly what motion was made. He asked for this to
please be implemented tonight. He asked Vivian to restate the motion
just before the final vote is taken from now on.
Section 3-140-1st Reading
Mr. Lynn said this is the same and just removes the word building.
A Motion by Paul Wolff to approve was seconded by Frank Schuman. The
vote was unanimous.
Section 3-160- 1st Reading
Protective screening of adjacent residential property.
Mr. Lynn said they debated what kind of screening they would want
between a commercial property and a residential property irregardless
of zoning. Just to be amenable and since it has to be there anyway,
we put in there that the greenbelt not less in width than the required
setback for the property and a well maintained masonry wall or privacy
fence not less than six feet in height above grade. He said that
setback already has to be there so its not taking anyone else’s
property and is just saying it has to be some sort of greenbelt and it
has to have a fence on the other side of that setback. He said in his
opinion that is the best they have come up with so far. He said it
also removes letter (d) where it says in all zoning districts 65% of
the designated setback area of the lot shall remain in a vegetative
state. Mr. Wolff said wasn’t it discussed that this could be tailored
to say it is site specific with special review but that might be more
burdensome on the property owner just applying for a variance to the
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way it is written. Mr. Lynn said that would be very burdensome. Mr.
Wolff said the property owner would still have a right to apply for a
variance based on his property situation. Mr. Lynn said yes.
Ms. Williams said when this first came up several property owners were
told that the greenspace could be grass. She asked if that would be
prohibited. Mr. Lynn said in his interpretation it could be grass
because it talks about vegetative landscape greenbelt and the first
thing that comes to mind is grass. Ms. Williams asked about a
residential property that a commercial use backs up to that may be
separated by a street. Mr. Hughes said the street sidewalk or other
improvement is not permissible as a buffer. Mr. Lynn said they would
still need the ten feet. He said it states under letter (a) that such
greenbelt should be planted with evergreens, flowering, deciduous or
ornamental trees of any combination on the same lot. The greenbelt
shall be measured from the property line of the commercial property
and in no instance will a street, sidewalk or other like improvement
be permissible as a buffer. He said even if there is a street
separating a commercial property that buffer still has to be there.
Mr. Wolff asked to add ―grass‖ before the word evergreens. Mr. Lynn
agreed. Mr. Garbett said this only applies to properties on hwy 80.
In all other situations if you have residentially zoned property next
to a commercially zoned property, the commercial property would be
required to have a buffer. He said basically he disagreed with this
whole section. You have a commercially zoned property although someone
has a house on it and it’s adjacent to another commercial property;
they are both commercial properties. The person who has a residence
there is quite free to convert that to a commercial property. If they
want to protect themselves from the legally zoned commercial property
the can put up their own buffer. Mr. Garbett suggested the solution is
to rezone Laurel Ave. Mr. Hughes said it wouldn’t be just Laurel Ave.
because most of the south end has residential in it but it is zoned
commercial. He said if someone tore down a house and put a commercial
structure there, the existing residence may want a buffer. Under the
current ordinance it isn’t residentially zoned so they wouldn’t have
to have a buffer. He said that is where he would foresee the potential
for a problem although the situation has been occurring mostly along
80. Ms. Williams said some of the people on Laurel have said their
property was rezoned without proper notification. She asked Mr. Hughes
if that had been resolved. Mr. Garbett asked why we would require a
buffer between two commercially zoned properties. Mayor Buelterman
suggested applying the ordinance according to the use of the property.
Mr. Lynn said that is what this proposed ordinance will do. It will
only require a buffer if it is a commercial use that is adjacent to a
residential use. If they are both commercial uses there would be no
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buffer required. Mr. Hughes said it will not affect anything but new
construction. He said if you had two residences on the south end
adjacent to one another and one of the properties where sold and the
owner put a commercial establishment there, that is where you would
start to need the buffer. Ms. Williams said before we have the second
reading could we get information on the areas that have changed in
zoning. She asked what if you bought your house in a residential
zoning district and the zoning was changed to commercial. She asked if
we were looking at that situation. Mr. Lynn said he would look for
that before the next meeting.
Mayor Buelterman suggested holding off on this in order to get the
requested information and bring it back at the next meeting. Council
agreed.
d) 1st Reading Amendment to Section 66-183, same—Tax payment
required
Mr. Hughes explained that this came up as a result of the change in
the due date on tax payments on ad valorem taxes when the shift
occurred to go to your birthday instead of everyone getting tags at
the same time. He said if you buy a vehicle somewhere around the time
of your birthday you would not pay the ad valorem tax immediately.
People who want a decal can’t produce proof that they paid the ad
valorem tax on the vehicle that year. He said this was meant to solve
that problem by allowing people to get their decal.
A Motion by Shirley Sessions to approve was seconded by Paul Wolff.
The vote was unanimous.
Council, Officials and City Attorney Considerations & Comments
Wanda Doyle
Public Safety Committee Report
Ms. Doyle said they had a really good meeting today. She shared the
crimestoppers sign that came as a result of a partnership between
crimestoppers represented by Demery Bishop and the police department.
She said they have placed twenty signs around the community and feel
this is a positive step. She said they appreciate all the work and
effort that went in to getting that done.
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Ms. Doyle said they talked about the public safety building and agreed
to move forward as soon as Tybee gets their SPLOST money that is
designated help with this.
Ms. Doyle said they talked a lot about speeding fines and Interim
Chief Bryson is going to look into some other municipalities to
determine an average for fines.
Ms. Doyle said they discussed the Beach Bum Parade but their committee
is having a hard time making a recommendation to council so they
decided to put this on the agenda for November 18th. She said the
biggest issue seems to be what day and what time the parade needs to
be held. She said the staff is very verbal in their opinions and their
input was very good. She said this will be on the agenda for November
18th in order to allow council to help the committee determine what day
would be best for the parade so that the Beach Bums can get their
special event permit application considered.
Ms. Doyle said the bike friendly committee recommended signage for
Jones Ave. to direct people to the bicycle path. She said they also
referred the rules of enforcement to bicyclist, to the bike friendly
committee in order to keep people informed and educate. She said the
police department is looking into more helmets like the YMCA
distributed. She said she appreciated all the staff that contributed
their time in order to give the committee their input.
Ms. Williams asked if state law will allow the new signs to be
attached to stop signs. Ms. Schleicher said she would check on that.
She said DPW is planning to put the signs every other block on Jones
in order to direct them over to Second Ave. Ms. Williams suggested
that if they are allowed to attach them to stop signs, they would be
at all the cross streets which would encourage bicyclist to move over
to Second Street. She asked if Tybee has an ordinance requiring lights
on bicycles at night. Ms. Doyle said rules apply but she doesn’t know
about the lights. Ms. Schleicher said the City of Savannah does but
Tybee doesn’t. She said it is all about education and she is a
certified trainer from the League of Bicycle and is planning to work
with the police department to educate people about fitting their bike
helmets correctly and she conducts bicycle rodeos in Chatham County
with the other trainers so she is hoping to bring them out to Tybee in
order to conduct a bike rodeo here. Ms. Sessions said the police
department said they will be giving out bike helmets to kids without
them on trick or treat street during Halloween.
Paul Wolff
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Appointment of elected official to represent Tybee on the
steering committee of the Georgia Wind Working Group.
Mr. Wolff said he has been on the Georgia Wind Working Group for about
six years and they had a conference call earlier this week in which
they made room for one elected official in the state on the steering
committee. It has been added to their by-laws and they asked that
Tybee officially appoint an Elected Official to serve on the committee
because we are the best resource for the state for offshore. Mayor
Buelterman asked if Mr. Wolff would like to serve. Mr. Wolff said he
would love to serve on this committee.
A Motion by Shirley Sessions to appoint Paul Wolff to the Steering
Committee was seconded by Frank Schuman. The vote was unanimous.
Mr. Wolff invited everyone to a Town Hall Meeting here on December 2nd
from 6:30 to 8:30. he said they will have presentations by Rita
Kilpatrick who is a wind specialist at Georgia Tech and co-authored
Southern Winds which came out in 2007 and mapped all of the wind
resources in the state. The British Consulate in Atlanta is trying to
fund having someone come over from England who was instrumental in
putting together one of their offshore windfarms in order to give a
presentation on the pros and cons as well as the impact on people
closest to them.
Bubba Hughes
Non Profit and Community Service Agreements.
Mr. Hughes said this is in association with non profit corporations
that do things for the benefit of the city and receive funds from the
city, in order to standardize the agreement to the extent that we can.
So that when council and the budget process decides what it is willing
to appropriate for a group the motion as part of the budgeting process
will approve the contract so they will not have to come back again
later. He said the form contains a blank for filling in whatever a
particular group does for the city and for the amount. He said there
are some groups that are not affiliated but are individuals with no
legal standing like for example the Yeepies and Garden Club. He said
they do things for the city and receive funds from the city so that is
what the community service agreement is for.
A Motion by Kathryn Williams to approve was seconded by Paul Wolff.
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Ms. Williams said this had come about after several of them had taken
a Municipal Law class and basically state law prohibits the government
from giving away money or services but we can have contracts. The
reason for doing this is to insure we are in full compliance with
state law and our non-profits are as well. She asked if the non
profits had been paid or were waiting. Ms. Schleicher said they are
waiting. Ms. Williams said the budget was approved in July they do
need to get this taken care of.
The vote was unanimous.
Mr. Hughes said his understanding is this would authorize the City
Manager to move forward with those approved funds for the particular
non profits now that the contracts are approved and the Mayor can sign
the agreements that were already approved.
Employee Drug Testing Program
Mr. Hughes said everything that is highlighted on the draft is not
necessarily a change as opposed to being moved into a different place.
He said they were trying to bring the code up to date with what the
law is as a result of court decisions and to make it consistent with
what the actual practice has been here at the city. He explained the
changes and said the manager will make the decisions on those
positions that are safety sensitive.
A Motion by Paul Wolff to approve with type o correction was seconded
by Shirley Sessions. The vote was unanimous.
Council conflicts
Mr. Hughes said it is very important for it to appear that anything
that may have occurred is being addressed publicly so that folks are
aware of it. He said we have had several meetings regarding the North
Beach Grill that involved a conflict situation and it has developed
that conflicts are alleged with respect to Wanda.
Wanda Doyle recused herself.
Mr. Hughes said Wanda’s association with the family’s business and he
is saying that broadly because he doesn’t know the details of the
ownership of the business and he has a conflict of interest. He said
there have been some allegations because of some purchases by the city
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of plants and landscape services over the period of a couple of years,
that there has been some violation of a state code. He thinks it is
important that this is brought out in an open meeting so that nobody
thinks anybody is trying to hide anything. He said once this became
known the transactions that had or were occurring had stopped. He said
the last one was at the end of last year. He said because it stopped
it is a little different than the situation with the grill which is
going to be an ongoing contractual relationship. He said the better
practice is to avoid you or your family with interest in a business
doing business with the city you either work for or are elected to
represent. He said there is one component of this and that is the
statute located in title 16 of the Ga. Code that contains a
prohibition against those transactions unless certain exceptions are
met including sealed competitive bids being used. He said some of
these transactions may have been that way and ranged from plants for
employee relatives funerals to pine straw purchases. They totaled less
than $7,000 over several years which brings him to the other exception
to the prohibition. He said up until this year transactions which were
less than $200 per quarter were not prohibited even if they weren’t
done by sealed bids. He said this year the legislature raised that to
$800 per quarter. He said the other issue from an ethical standpoint
is whether this is a good idea or not a good idea. He said it isn’t a
good idea simply because it creates problems where actually everything
is innocently intended and as a practical matter the city may save
money on some or all of them. He said there is no way to know and he
is not in a position to look and find out. His purpose in having this
on the agenda is to make sure everybody is on top of the facts and the
records have been made available so that we can deal with it as you
wish.
Mayor Buelterman said he has seen postings on facebook etc. about
Kathryn and Wanda and he is convinced that if anything the two
individuals involved or their families have been negatively affected
by the fact that they have relatives or are themselves on City
Council. The allogations of people doing things wrong and corruption
are ridiculous. He said it would be nice if the people making these
postings would come up and identify themselves. He said he is sorry
but we are buying pine straw and it would be more expensive for us to
buy it somewhere else. He said suspicions of there being some big
conspiracy at city hall are absurd and ridiculous. He said in the
Doyle Landscaping situation and the North Beach Grill situation they
are both being negatively impacted by their relations or the fact that
they are on city council themselves. He said he would love to hear
from the people who are making these allegations anonymously on the
internet. Ms. Williams said the Mayor shouldn’t feel left out because
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they talk about him too. Mr. Hughes said the reality is sometimes
officials hear so doggone much rules that it’s hard to absorb it all
and to realize all the potential traps that are out there. He said he
has started working on a list of basic situations and a few big
situations not to get in and one of them will be not to get into
business relationships with the city, not you or your family. Another
one will involve open records and what you put in writing and making
sure your campaign disclosures are fully made and on time and making
sure your mindful of the open meetings restrictions and that you are
not having conference calls and those kinds of things. He said without
thinking about it you could easily end up in a violation over those
kinds of situations. He said every now and then council and staff
needs to revisit those as a refresher in order to avoid things like
that. Mr. Garbett said he is frequently contacted by people concerned
about Wanda’s dealings and the perception would be that she has used
her position for financial gain for her daughters business. He said
this may or may not be true but for many people perception is what we
are dealing with. He said he thinks they should handle this exactly
like they handled Kathryn’s situation. We need to be transparent,
straightforward and we need to treat everyone the same. Allegations
should be handled exactly as the allegations against Kathryn were. He
said we should gather the agreed upon facts and ask Mr. McRae for his
opinion and go from there. He said we need to do this for consistency
and for Wanda’s sake and the city’s sake because if we don’t handle
this the same we are going to look like we are sweeping this under the
rug. Mr. Wolff said it would obviously be the best for all concerned
and Bubba cannot offer his opinion because of a conflict. He said one
of the biggest criticisms in Kathryn’s situation was that they paid
another lawyer so couldn’t we get an opinion from the State Ethics
Commission for free. He said what he heard Mr. Hughes say was this was
a violation of state law. Mr. Hughes said he did not say it was a
violation of state law but that is what the charge has been. Mr. Wolff
said in the Ethics Classes he has taken he understood that no elected
official or family member can do more than $200 a quarter in business
transactions with the city the elected official represents. He asked
if that wasn’t what the state law said until they bumped it up to
$800. Mr. Hughes said sort of but the state law Mr. Wolff is referring
to is in title 16 and does not address family members at all. He said
the wording of a statute of that particular nature is critical and he
is not sure even if Wanda had some personal involvement in the
purchases on one or more of these transactions that it would
necessarily be a violation of that section. He doesn’t know and
doesn’t want to find out and be placed in a position of rendering an
opinion. He said even if all of that occurred it doesn’t necessarily
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mean it’s a violation. He said jury’s have to make those decisions
sometimes. Mr. Wolff said he is not implying there was dishonorable
intent on anyone’s part but it does seem to be a violation from what
he understands of the State Ethics law and he would like to get an
opinion preferably for free. He said he doesn’t want to spend city
money when he thinks the results will come back the same and show this
was an honest mistake and that Wanda did not know that was the state
law. He would like to see something done to absolve the city and
everyone else and prove this was an innocent mistake and do it
publicly. Ms. Sessions asked if we paid Mr. McRae for his services.
Mr. Hughes said Mr. McRae never sent a bill but he doesn’t think he is
on standby for our next inquiry. Mr. Hughes said he can explore
sources on getting opinions on this. He said the city has mutual aid
agreements with other municipalities in the county and if the majority
wishes that to happen he can probably explore that and get back to
council. He said that would be obtaining an independent opinion
without cost. He said because of the nature of this Wanda may want to
get her own opinion and it could be shared with everyone and council
would decide whether you accepted it or not. He said again the
difference between this and the Grill deal is this is over and the
Grill is going to be ongoing for whatever term is left in the lease.
Ms. Sessions said she feels Kathryn and Wanda have been put in a bad
position in part primarily because of not having enough or correct
action from the city on not letting them know. She said for example
the North Beach Grill contract was negotiated years ago by the city
and was very favorable to the other party and that is not Kathryn’s
fault. She said in Wanda’s case she is sure that she had no idea that
there was any kind of legality about her family doing business with
the city and no one brought that to her attention. She said
fortunately Bubba is taking action to let them know about things that
maybe they didn’t know in the past. She said neither of these women
did anything to bring this upon them and its really unfortunate.
A Motion by Paul Wolff to ask Bubba Hughes to get an independent
Attorney’s opinion a sap and at no cost to the city was seconded by
Bill Garbett. The vote was Wolff, Garbett, Sessions, Schuman and
Williams in favor.
Mr. Hughes said he would report back by the next meeting.
Report on the status of Bed & Breakfast
Mr. Hughes said this came as a result of the application that came
before council to expand or permit special use at the Savannah Beach
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Inn at 21 Officers Row. During the public hearings it came up that
back in the original application to convert what was then one
structure with three apartments, in what was originally a single
family home into a B&B; at the time that was approved it was approved
for four units. He said the ordinance at the time permitted up to five
plus the owner’s quarters. By the time it came to you with the special
event request it developed that there were a total of seven units and
as he understood the twofold question of council it was, how did that
happen and does it violate anything. He said Jonathan indicated their
review of the records failed to reveal any building permit. He doesn’t
know what changes were made in order to open up the other two units
but he has learned a lot of things about all of this. He said some of
the information is not readily available because of turnover within
the department, computers and paper records not being what you would
hope. He said he is going to need additional time. He said he may have
to follow up with Ms. Allen because there is a letter between the two
applications to the city where parking complaints were addressed over
there and the best he can determine the parking plan that was
approved, and its hard not to confuse the issues because the available
parking controls the number of units, and has not been applied over
there but the places were designated. He said in 2007 there were some
complaints investigated by staff and Warren Millikan indicated that
his recollection is there were citations made at not just this B&B but
others about advertising more rental units than they were authorized
to have. He said the ordinance was amended in December of 2008 to
permit up to seven so today a residential B&B that otherwise complies
can have seven units if its got adequate parking. He said Mr. Millikan
believes there was at least one citation issued and there is one piece
of correspondence relating to the parking situation. He asked to have
enough time to wrap it all up into one concise message. He said he
believes since the ordinance was amended to allow seven units there is
no violation other than possibly not getting a building permit. He
said it isn’t necessarily clear if they had to come back for another
site plan approval because he believes an ordinance that is amended to
allow additional units may benefit existing B&B’s without having to
come back assuming the parking is there. He said it wasn’t clear from
the minutes and paperwork he was able to review where it was like a
conditional use permit. He said that is how B&B’s got started in
residential areas. It was by a conditional use permit with actual
conditions signed on like we did the conditional zoning. He said that
wasn’t the case here for site plan. Mr. Garbett asked if they should
change the ordinance because it seems that if someone applies for a
B&B for five units and they submit a site plan that going to seven
units is a significant change and he believes it would require a new
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site plan. Mr. Hughes said he doesn’t necessarily disagree with that
and when they review article 5 they may need to address it.
Revision to ordinance on removal of members of Ethics
Commission
A Motion by Paul Wolff to approve as written was seconded by Bill
Garbett. The vote was unanimous.
Executive Session
A Motion by Paul Wolff to go into Executive Session to discuss
Personnel and Litigation was seconded by Kathryn Williams. The vote
was unanimous.
A Motion by Paul Wolff to go back into Regular Session was seconded by
Kathryn Williams. The vote was unanimous.
Adjournment
A Motion by Paul Wolff to adjourn was seconded by Frank Schuman. The
vote was unanimous.
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MONTGOMERY RALPH PARKS
1014 Jones 912-786-5516 (home)
Tybee Island, Ga 912-308-1726 (cell)
OBJECTIVE
Warehouse and distribution position where leadership, innovation, and problem resolution skills are required to
ensure deliveries, inventory accuracy and profitability.
QUALIFICATIONS SUMMARY
Extensive and diverse material management experience in increasingly responsible roles serving automotive
industries in metal stamping, electronics, plastic injection molding, and aluminum fabrication. A proven record of
achievements in each of the following critical functions:
CAREER KEYWORDS
APICS Certification, JDEdwards, QS9001 Auditor, Kaizen Continuous Improvement, Kanban Implementation,
Production Control, Inventory and Warehouse Management, Domestic and International Purchasing and Logistics
PROFESSIONAL EXPERIENCE
American Second Harvest of Coastal Georgia 2010
Warehouse and Distribution Manager
JCB Inc 2006 to 2008
Materials Group Leader
Coordination and management of all inbound import and domestic freight
Supervision of twenty person material handling department
Implementation of lean principles and practices to help triple production volume
Siegel-Robert, Inc., Newbern, TN 2002 to 2006
Materials Manager
Hired to participate on startup team for tier one automotive exterior body parts plant. Responsible for establishing
systems for shipping, receiving, production control, crib, customer service and warehousing. Plant systems based on
Kanban/pull techniques and RF bar coding.
Maintained 100% on time delivery while keeping fifty annual inventory turns
Assisted in starting up fifteen products over first year of operation
Hired and trained 25-member department.
ALCOA ALUMINUM (KAWNEER INDUSTRIES), Jonesboro, GA 2001-2002
Materials Manager
Led 95-person materials department consisting of shipping/receiving, production control, crib, material handling and
inventory control in an aluminum extrusion and fabrication facility.
Identified human resources issues and implemented required actions to achieve goals in all departments.
Introduced capacity loading measurements and inventory tracking tools.
Completed mobile equipment safety audits.
Intimately involved with return of profitability from loss position of two million dollars
Improved delivery on time performance from 72% to 98%.
YAZAKI INTERNATIONAL (NACOM CORPORATION), Griffin, GA 1998-2000
Logistics Manager
Managed 60-person department in 150,000 square foot shipping/receiving/warehousing operation for automotive
electronic components.
Closed third party logistics agreement by in sourcing all domestic and international shipping operations saving
five million dollar per month expense.
Improved inventory accuracy on $18 million dollar inventory to 95%.
Installed RF based bar code scanning system linked to JDEdwards operating system.
Serviced 26 electronic assembly lines with components with 98% uptime.
QS9000 certified plant with $160 million annual sales.
CC Packet 11.18.2010Page 28 of 141
MONTGOMERY RALPH PARKS Page 2
PROFESSIONAL EXPERIENCE (CONT
MAGNA INTERNATIONAL, (QWIK TOOL & MANUFACTURING), Lexington, KY 1996 - 1998
Materials Manager
Managed shipping, receiving, production control, customer service and all purchasing activities for a 40,000 sq. ft.
automotive stamping facility.
Hired as materials specialist for turn around team and to expand the existing business.
Reduced materials department from sixteen employees to five.
Improved delivery performance to Toyota from 10% on time to 99% on time.
Reduced all inventory categories by one third.
QS9000 certification team member.
MIDWAY PRODUCTS, (LAKEPARK INDUSTRIES OF OHIO), Greenwich, Ohio 1993 - 1996
Materials Manager
Managed, shipping, customer service, production control and purchased material for a 100,000 sq. ft. automotive
stamping facility supervising a staff of eight.
Hired as material specialist on team for growth in plant shipments from two million dollars per month to in
excess of four million dollars per month through plant expansion and new product introduction.
Maintained plant vendor performance rating with Ford Motor at 98%.
Selected as materials specialist for new plant start up team for thirty five million dollar transfer press facility in
Findlay, Ohio.
FEDERAL -MOGUL CORPORATION, Lititz, PA 1981 - 1993
Product Line Materials Manager (1989-1993)
Materials specialist for automotive product line in new plant with annual sales of $36 million customer base that
included GM, Ford, and Chrysler.
Interfaced with precision metal grinding, heat-treating, press operations, assembly, and custom packaging cells.
Achieved 98% weekly JIT delivery performance to aftermarket distribution through integration of existing
MRP and MRP II systems with Kanban-based program.
Improved production by 20% using cellular manufacturing methods, and instituted a unique PC based
production schedule to reduce WIP inventories by 80%.
Facilitated a team concept program for new product review using reverse manufacturing principles.
Scheduled three heavy-duty bearing lines servicing Caterpillar, J.I. Case and John Deere.
Master Scheduler - Automotive Throw out Bearings (1981 - 1989)
Transferred to plant from corporate to serve on MRP installation team
EDUCATION/TRAINING
Oakland University, Rochester, Mich.
B.S. Accounting, 1981
Course Grader/Research Assistant for Accounting department
Student co-op with Burroughs Corporation (now Unisys). Worked for three semesters in Contract
Negotiations for mainframe computer sales.
APICS Certification - 1982
QS9000 Lead Auditor Certification - 1999
SPECIAL PROJECTS MANAGEMENT EXPERIENCE
Project team leader for design and installation of shipping warehouse and docks for $14 million dollar per
month electronic components factory. (1999)
Kaizen activities focused on Kanban and visual inventory systems. (1999 - 2000)
Member of project team with Toyota Supplier Development for six month Kanban implementation. Project was
aimed at improving delivery performance and inventory levels (1998-1999)
CC Packet 11.18.2010Page 29 of 141
file:///U|/Council%20Folder/2010/November/20101118%20CC%20Packet/Neca%20Blair%20Stoller%20REsume%2011.18.10.txt
From: Cullen Chambers [tybeelh@bellsouth.net]
Sent: Monday, November 15, 2010 11:04 AM
To: Vivian Woods
Subject: Fw: Tybee Island Historic PreservationAdvisory Commission
Vivian please add Neca's info as well. Thanks Cullen
----- Forwarded Message ----
From: fredstoller <fredstoller@bellsouth.net>
To: Cullen Chambers <tybeelh@bellsouth.net>
Sent: Mon, October 25, 2010 1:49:47 PM
Subject: RE: Tybee Island Historic PreservationAdvisory Commission
Personal
Neca Blair Stoller
1409 Miller Ave. Tybee Island , Ga. 31328
912 786-5401
fredstoller@bellsouth.net
Education
Graduated - University of Georgia , Athens , Ga. 1963
B. A. Economics
Academic Honors
Alpha Lambda Delta Freshman Award
Phi Kappa Phi Key
Historical Background
Marion County Ga. - Planning Co-Commissioner
Tybee/Savannah - Volunteer at Ft. Pulaski and Tybee Lighthouse.
Member - Daughters of American Revolution
Daughters of Confederacy
Historical ties to Savannah and Tybee
Mr. and Mrs. James O. Blair, my paternal grandparents, had Blair Motel on Butler and Ninth On
Tybee in late 1930’s and 1940’s. My father, James O. Blair Jr, is listed on the old World War II
monument at Memorial Park (by City Hall).
Both my grandfather, Daniel Flood, and my great-grandfather, Thomas Flood, were in Savannah
Irish Jasper Greens. Daniel Flood, my grandfather, was in Spanish American War and is said to
be model for statue at Forsyth Park . Thomas Flood, my great-grandfather, was in War Between
the States and captured at Kennesaw , Ga. He also was head keeper at Cockspur Lighthouse in
file:///U|/Council%20Folder/2010/November/20101118%2...acket/Neca%20Blair%20Stoller%20REsume%2011.18.10.txt (1 of 2)11/17/2010 1:06:19 PM
CC Packet 11.18.2010Page 30 of 141
file:///U|/Council%20Folder/2010/November/20101118%20CC%20Packet/Neca%20Blair%20Stoller%20REsume%2011.18.10.txt
1858.
My great-great grandfather, William Lamon, was in Chatham Artillery during War Between the
States and served at Fort McAllister and Battle of Olustee, Fla. His son was a licensed marine
engineer out of Savannah for many years. He named my grandmother after famous racing
schooner “The Neca.” Her races were documented in Savannah Morning News 1880’s.
From: Cullen Chambers [mailto:tybeelh@bellsouth.net]
Sent: Monday, October 25, 2010 12:03 PM
To: fredstoller@bellsouth.net
Subject: Tybee Island Historic PreservationAdvisory Commission
Neca ,thanks so much for considering serving on our new HPAC. If you could snerd a brief
resume to me I will submit it to City Council. Also is there a day of the week and time that you
would be best able to attend our monthly meetings? Thanks again. Cullen
file:///U|/Council%20Folder/2010/November/20101118%2...acket/Neca%20Blair%20Stoller%20REsume%2011.18.10.txt (2 of 2)11/17/2010 1:06:19 PM
CC Packet 11.18.2010Page 31 of 141
CC Packet 11.18.2010Page 32 of 141
CC Packet 11.18.2010Page 33 of 141
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From9122014500
MAYOR
JasonBuelterman
CITYCOUNCIL
ShirleySessionsMayorProTem
WandaDDoyle
BillGarbett
FrankSchumanSr
KathrynWilliams
PaulWolff
CITYOFTYBEEISLAND
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CC Packet 11.18.2010Page 35 of 141
MAYOR
Jason Buelterman
CITY COUNCIL
Shirley Sessions, Mayor Pro Tem
Wanda Doyle
Bill Garbett
Frank Schuman, Sr.
Kathryn Williams
Paul Wolff CITY OF TYBEE ISLAND
CITY MANAGER
Diane Schleicher
CLERK OF COUNCIL
Vivian Woods
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Water/Sewer Quarterly Report for July, August, September
11/8/2010
Water Wells are all running fine. Sewer Lift Stations are all running in good order, we had to replace a 50 hp.
Flygt pump at Station # 6 which is on Jones and Hwy 80 pump was completely wore out the cost was way over
50% of the cost of a new one. Our 20 hp. Flygt Pump has come in for Sewer Station # 8 should be installed this
week. We had a sewer rat chewed through the electrical cable of the level sensor at sta. # 6, so had to replace
with new sensor because it cannot be spliced inside the wet well. We had to replace 2-6 inch Check Valves at
Sewer Sta. # 9 at $ 3,000.00 cost, which is part of normal preventive maintenance.
Water Pollution Control Plant is all back on line, we had # 2 Aerators gear box tear up due to a factory defect it
has been replaced at their cost not ours. We had to take the new Grit King off line, and clean a buildup of sand
out of it due to operator error. It is back in service. We have a new 14 hp. Flygt pump for our Effluent, which
are our main pumps of the plant. It will be delivered in January so we can get the other two that we have rebuilt.
We have to keep two pumps in service at all times.
The AMR system, We are still replacing water meters, FireFlys and putting in Solar Powered Enhanced
Repeaters to upgrade the AMR System 3 people five days a week. Every Week
This does not fall under the last Quarter. The water main break that we had early Sunday morning was due to
cold weather and a 6 inch ductile iron pipe that is 75 or more years old, it had a 4 ½ foot split in the pipe, which
was located right in the middle of both lanes in the curve. We replaced the split pipe and got the water back on 8
hours later. But the water damage to the road caused a large cavity under the payment of the curve, so with
talking to GDOT and our engineers we decided to reroute the water line and put it in the southbound parking
lane. We are going to go back to where the new 8” valve is and lay an 8” pipe around the curve in the parking
lane and put a 8” valve and an 8” tee in and tie the 8” into the 6” line that feeds done to Campbell Ave. under
Hwy 80. If we leave it like it is we will be putting a bandage on a 75 year old line that will break again. The
pavement cost is going to be costly. We do not want to pay twice. If the Mayor or Council Members would like
more information about the emergency project please contact me George Reese at 596-3654 Thank You.
Water/Sewer Manager
George Reese
CC Packet 11.18.2010Page 36 of 141
DPW Quarterly Report October 1, 2010
Page 1 of 6
DPW Quarter 1, FY 2011
Projects
1) Tybrisa Drainage
Man Hrs Equipment Materials Labor Total
704 $8,600 $13,620.08 $17,600 $39,820.08
2) Thrushwood Drainage
Man Hrs Equipment Materials Labor Total
200 $3,000 $556 $5,000 $8,556
3) Teen Center Ramp and Gutters
Man Hrs Equipment Materials Labor Total
160 $1,200 $1,200.55 $4,000 $6,400.55
4) 1209 Miller Catch Basin Repair
Man Hrs Equipment Materials Labor Total
96 $800 $1,260 $2,400 $4,460
5) Miller & Solomon Catch Basin
Man Hrs Equipment Materials Labor Total
96 $1,800 $673 $2,400 $4,873
6) YMCA Breezeway
Man Hrs Materials Labor Total
264 $1,833.29 $6,600 $8,433.29
CC Packet 11.18.2010Page 37 of 141
DPW Quarterly Report October 1, 2010
Page 2 of 6
Maintenance
Storm Drainage/Catch Basins
Man Hrs Equipment Labor Total
520 $6,000 $13,000 $19,000
Clean, Restock, and Maintaining Facilities, Restrooms, and Parks
Man Hrs Equipment Materials Labor Total
1434 $960 $5808 $35,850 $42,618
Cutting grass, Ditches, Trimming and Landscaping
Man Hrs Equipment Labor Total
1946 $33,984 $48,640 $82,624
Cleaning up Street Trash and Barrels (including street sweeper)
Man Hrs Equipment Labor Total
1008 $33,750 $25,200 $58,950
Cleaning up Beaches and Trash
Man Hrs Equipment Labor Total
1080 $20,250 $27,000 $47,250
Fixing, Replacing, and Installing New Signs
Man Hrs Materials Labor Total
40 $1,214.60 $1,000 $2,214.60
Island-wide Road Repair & Maintenance
Man Hrs Equipment Labor Total
144 $3,060 $3600 $6,660
CC Packet 11.18.2010Page 38 of 141
DPW Quarterly Report October 1, 2010
Page 3 of 6
Maintaining Beaches (Swings, Mobi-Mats, and Crossovers)
Man Hrs Equipment Materials Labor Total
205 $300 $278.54 $5,125 $5,703.54
Building Maintenance
- City Hall
Man Hrs Materials Labor Total
53 $462.66 $1,325 $1,787.66
- Police Department
Man Hrs Materials Labor Total
104 $66.37 $2,600 $2,666.37
- Old School & YMCA
Man Hrs Materials Labor Total
102 $371.27 $2,550 $2,921.27
Changes to Parking Layout
Man Hrs Materials Labor Total
118 $3,017.54 $2,950 $5,967.54
Holidays & Festivals
Independence Day - Clean Up
Man Hrs Equipment Labor Total
57 $675 $1,425 $2,100
Labor Day – Clean Up
CC Packet 11.18.2010Page 39 of 141
DPW Quarterly Report October 1, 2010
Page 4 of 6
Man Hrs Equipment Labor Total
28 $350 $700 $1,050
Work Orders
DPW, Building Maintenance and Parks & Rec. have completed 116 Work Orders
for the following departments this quarter:
YMCA - 9
Campground - 10
Police Dept. - 13
M.S.C. - 11
Fire Department - 16
DPW - 16
Fleet - 0
Parking Services - 4
Facilities, Parks, and Restrooms -13
City Hall & Resident Requests and Observations - 23
TEMA - 1
Water/Sewer - 0
Fleet Department
The Fleet Department has completed 163 Service and Repair Orders for the
following departments this quarter:
CC Packet 11.18.2010Page 40 of 141
DPW Quarterly Report October 1, 2010
Page 5 of 6
Campground - 0
City Hall - 0
DPW - 103 Parts: $15,546.16 Labor: $3,850.00
Fire Department - 16 Parts: $4,223.25 Labor: $950.00
Parking - 8 Parts: $683.98 Labor: $312.50
Police Dept. - 26 Parts: $5,044.26 Labor: $1,312.50
Water/ Sewer - 10 Parts: $1,265.29 Labor: 6,712.50
Vehicles for Auction - 0
Totals: Parts: $26,762.94 Labor: $13,137.50 Total: $39,900.44
Total time spent on research, ordering parts, inventory, paperwork and filing,
and cleaning the shop: 498.5 man hours Cost in labor: $12,462.50
Purchasing
246 Purchase Orders have been made this quarter amounting to $142,957.92
Major Purchases
-16th St. Drainage Project – Ferguson Enterprises $11,110.64
-Purchased 8 new weed-eaters and 2 blowers from The Lawnmower Store
$4,059.58
-New Landscape Truck from Advance Truck Center $49,323.00
- 2 New and 1 Repaired A/C Units from The Weather Doctors $16,386.20
Completed Training:
CC Packet 11.18.2010Page 41 of 141
DPW Quarterly Report October 1, 2010
Page 6 of 6
One Employee is currently enrolled in Schools or Colleges outside of work –
Jackie Cary
CC Packet 11.18.2010Page 42 of 141
No.Revenue No.Revenue No.Revenue No.Revenue No.Revenue No.Revenue
Beach 283 7,075.00 100 2,500.00 129 3,225.00 115 2,875.00 344 8,600.00
Guard House 80 16,991.00 14 2,400.00 24 9,650.00 21 9,075.00 59 21,125.00
Mem'l Park Pavilion 105 3,615.00 10 465.00 28 2,070.00 30 2,895.00 68 5,430.00
Cafeteria 291 4,600.00 35 1,400.00 25 1,250.00 28 1,900.00 88 4,550.00
Gym 114 2,400.00 53 150.00 6 275.00 7 300.00 66 725.00
Jaycee Park 221 505.00 12 240.00 72 425.00 12 90.00 96 755.00
Room 6 271 225.00 85 0.00 86 0.00 59 0.00 230 0.00
Held Deposit Refunds 2,790.00 55.00 355.00 300.00 0 710.00
TOTAL:1,365 $38,201.00 309 $7,210.00 370 $17,250.00 272 $17,435.00 0 0 951 $41,895.00
Lost Revenue*22 ($2,187.50)7 $2,050.00 5 $550.00 3 $225.00
* Lost revenue from facility rentals that were not charged
SUMMARY OF QUARTERLY REPORT / JULY - SEPTEMBER 2010
Overall, our revenue increased by $4150 in the 3rd quarter of 2010
compared to the 3rd quarter of 2009.
With one more quarter remaining for 2010, our total revenue is
already up by $3694 compared to the total revenue for 2009.
Respectfully submitted by Karen Reese on 11-5-10
Totals 2010Community Facility Total 2009 1Q 2010 2Q 2010 3Q 2010 4Q 2010
CC Packet 11.18.2010Page 43 of 141
November 18, 2010
Quarterly Report for July, August and September
Tybee Island Police Department
To: City Manager, Mayor, Members of Council and Clerk of Council
From: Interim Police Chief/ Major Robert J. Bryson
1. Please accept the following report summarizing the activities of the Tybee Island Police
Department for JULY, AUGUST and SEPTEMBER 2010
2. Personnel - TIPD ended the quarter with
Administration 1 Interim /Chief of Police
Patrol 12 2Lieutenant, 1 Corporal, 9 Officers
Investigators 3 SGTS- 1 assigned to CNT
Beach Patrol 1 1 p/t
Communications 5 1 pt-Sergeant, 4 Dispatchers
Records/Court 3 Civilians
Jailer 1 Civilian
Animal Control 1 Animal Control Officer
Total Calls for Service: The Tybee Island Police Department responded to a total of 2,311 calls
for service. These calls were handled either by the officers using their abilities to handle a crisis, make a
report or to effect and arrest.
CC Packet 11.18.2010Page 44 of 141
Misdemeanor Arrests: There were a total of 104 people arrested on 259 Misdemeanor charges. These
are for charges that result in less than a $1000 fine and 12 months in Jail.
Felony Arrests: There were a total of 24 people arrested on 82 Felony charges. These cases get bound
up to Superior Court for an indictment before the Grand Jury.
Total Citations: 967 Citations were issued during this quarter. The total amount due in Fines from the
citations is $211,747.65. The tracking of warnings is not included because we do not issue written
warnings. The citations are very expensive to purchase and a verbal warning can serve the purpose. The
officers are instructed to write the citations and let the judge decide on guilt or innocence.
In regards to Inappropriate Language in a Public place; O.C.G.A. § 16-11-39 prohibits disorderly
conduct, defined as acting violently so as to place another in reasonable fear for his safety or so as to
endanger another's property, to use "fighting words" without provocation, or to use obscene language
in the presence of a child. While this offense is a misdemeanor, violations of these provisions are quite
serious and involve violence or the potential of violence. Since this crime is a misdemeanor, a Police
Officer must be present when the act occurs. If the victim of the “Bad Language” would like to make a
formal Police report, we can set up a pre-warrant hearing and allow the judge to sign a warrant.
Assigning several Full Time officers to the area is an option with curbing this behavior. The amount of
Bars, tattoo shop and a laxed approach to consuming alcohol in public also contributes to this behavior.
We have a Foot Patrol that walks in the South end District. The hours are 3:00pm to 7: pm, Friday-
Sunday. These two Officers then get on Bicycles and finish the shift 7:00pm-3:00am. They have been
doing a good job in this capacity.
We stopped the walking Patrols shortly after Labor Day. They will be activated in the spring as needed.
Special Events: The 4th of July and Labor Day Activities were safe and successful for the public and law
enforcement. There are no major incidents to report.
The owners of Tybee Times and The Rock House have hired off duty security as needed. It has proven to
be very helpful in clearing the bars out at their closing times.
Assignments: During the past 9 years I have been assigned as the Criminal Investigator. There has
always been a need for 2 detectives. I removed the Sgt. From dispatch and added her to the detective’s
office. She is able to add her expertise in dispatch as the need arises but her strength and commitment
will be better utilized as an Investigator. The fill in dispatcher will be our Animal Control Officer. He is a
certified dispatcher and is has made an immediate impact.
Training: The Tybee Island Police Department has received 238 hours of POST recognized Training in
regards to Law Enforcement and the Mentally Impaired.
CC Packet 11.18.2010Page 45 of 141
The first training session occurred on 06/14/2010 at the Police Department. This training was attended
by all of the members of the Department to include the City Manager. The Instructor was Jennifer
McGee. She is with The Matthew Reardon Center, outreach program. The training is a standard part of
their outreach program. This training was helpful to the officers in understanding that there is a broad
spectrum of Autism and it is all very serious. The Instructor is a parent of Autistic Children and gave us
firsthand accounts of her experiences as a mother. The training is indicated on the POST training form C-
12 and is reflected on the agencies database.
The second Training session was attended by 5 members of the Police Department. This was a 40 hour
course in Crisis Intervention. This training occurred during the week of 9/13/2010- 9/17/2010. This is a
highly successful program put on by The Savannah Chatham Metro PD in conjunction with the State of
Georgia. The officers were involved in Role Play and other real life scenarios that tested their abilities to
deal with the mentally impaired in Crisis. We have already used the skills gained through the training to
locate a highly intoxicated, mentally challenged subject, which had escaped from a group home setting.
The officers said that they gained valuable tools for dealing with Autistic subjects.
Savannah Chatham PD has let The Tybee Island PD use their SOP as a model for our own, in dealing with
Mental Illness. Our current overall SOP is being re-written and a copy of the policy intended for our
usage in enclosed in the attached documents.
The third Training session was on 10/06/2010 at the Matthew Reardon Center. The training was aimed
towards Law Enforcement in dealing with subjects who have Autism and Aspergers Syndrome. It
discussed how to de-escalate a situation. The broad spectrum of Autistic Disorders is dramatically
increasing and it is estimated to affect one in every 110 children nationwide.
The Tybee Island Police Department will continue to train in all aspects of Law Enforcement and retain a
special emphasis on Autistic people. We will seek all available training opportunities and make our
department an example of how to interact with the Mentally Impaired.
We are actively seeking training opportunities and hosting training for other agencies. We seek to
exemplify professionalism.
CC Packet 11.18.2010Page 46 of 141
CC Packet 11.18.2010Page 47 of 141
CC Packet 11.18.2010Page 48 of 141
CC Packet 11.18.2010Page 49 of 141
River’s End Campground & RV Park Quarterly Report to City Council
Quarter #1: FY 2011 - July 2010 – September 2010
November 18, 2010
Administration Monthly Rates offered from October 12 – March 12 with snowbird and seasonal rate options
Go Camping America website: Further facilitation of Occupancy & Origin Reports for strategic
marketing to target states
Completed Annual Welcome Letters to each Good Sam’s Chapter President & State Director in the
Southeast ( States Included: GA, FL, SC, NC, TN, AL, MS, LA) Revised and trained all staff on emergency policies & procedures in conjunction with City staff
Revisions of Group Hosting Guidelines with an emphasis on Facility Rentals/Amenity Packages
Completed import/export SOPs for direct mktg to returning campers from years past during identified
periods of the year (e.g. Thanksgiving, Christmas, 3 day weekends, etc.)
Disseminate rack cards & logistic coordination w/in State of GA/local CVB Operations
Completed & Closed YMCA Aquatic Programming for 2010- Thanks for another great year!
Further revised seasonal organizational mgmt structure based on demand & resources
Completed project timelines and overhead for Operations staff through end of calendar year
Park retained it’s 2008 Trailer Life/Good Sam rating for 2009 & 2010 with directives/feedback for 2011
Programs/Events
Campground Celebration – November 19-Campground Pavilion – 6:30PM Campground Christmas – December 10 – 6:30PM River’s End Campground & RV Facebook Programming Updates
Fall/Winter Evening Schedule:
o Monday – Game Night
o Tuesday – Wii in the Pavilion
o Wednesday – Computer Classes
o Thursday – Art Classes
o Friday – ‘Kids’ Movie Night in Pavilion
o Saturday - Movie Night in Pavilion – (Classic or New Release)
Next Quarter
Jet Pay Contract Implementation
Expand competency of administrative positions within Digital Rez software in re: Jet Pay
Update & revise Campground SOPs for Staff Handbook / Training purposes Retrofit Bath House Implement Seasonal Project List
Assess budget and implement
Re-organize Operations Division strengthening year-round operations in conjunction with work
management system (WMS) to be utilized within the Operations Division by staff, as well as
PT/Seasonal employees and volunteers
CC Packet 11.18.2010Page 50 of 141
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City of Tybee Island
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328
(912)786-4573 – FAX (912) 786-5737
www.cityoftybee.org
Quarterly Report from HR (July - September 2010)
Advertised for open positions in DPW, mailed 50 regret letters for employment.
Attended LGRM training class on Personnel Management and Background Checks Workshop.
Audited the I-9 forms for correctness. Established files for terminated employees and set up destroy
dates for those documents – such as 2011, 2012, 2013, etc.
Re-submitted on-line the Retirement Census of all active employees to GMA due to the change in
the budget year. Sent out letter to those employees who do not currently have a beneficiary named
on their pension form.
Implemented Employee of the Quarter – 1st Quarter: John Dowell; 2nd Quarter: Sandy Herring.
Held a Workers’ Compensation Training for those that were appointed to handle the injuries, first
reports and the reporting of the first report for their Department – Angie Anderson, Police; April
Moore, Fire; Woody Hemphill, Campground; Jackie Cary, DPW; George Reese, Water/Sewer.
Set up an excel sheet showing the number of Workers’ Comp injuries for the year in each dept for
treated and non-treated injuries. 11 untreated injuries – 9 occurring during this time period; 10
treated injuries – 5 occurring during this time period.
Processed 4 new hires – 3 Full time and 1 Part time, 41 Terminations and 2 retirements
Began working on food and door prized for the Employee Picnic.
Currently working on Harassment Policy and Social Networking Policy
CC Packet 11.18.2010Page 52 of 141
City of Tybee Island
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328
(912)786-4573 – FAX (912) 786-5737
www.cityoftybee.org
Quarterly Report from FINANCE/UTILITY BILLING (July - September 2010)
Audit completed and Audit Report Issued
Scanned audit documents and contracts
Rolled over New Year. Input current year budget.
Reconciliation of all bank accounts , Balance sheet accounts & Revenue & Expense
accounts.
Working with SunTrust on Purchasing Card setup and training.
860 Account Payable invoices processed and checks written
907 payroll checks processed
The Finance Dept staff is finishing up their Certified Financial Officer training.
Issued 1260 decals, inputting owner info.
Counted and deposited $286,322 in bills and coins
Attended a Supervisor’s training session in Dublin, Ga.
Phone calls
Record management
Collected:
Posted 7831 Utility Bill Payments totaling over $708,000.
Posted 3812 citation payments of $114,729
Sold 402 parking decals @ $100each and issued 858 to residents.
Collected over $1 million in hotel/motel, beverage and alcohol taxes ($1,077,748.00)
Utility Billing:
9181 Water/Sewer/Garbage bills sent, 338,274,000 gallons of water used, $811,639.08
billed.
Made adjustments to over 1030 accounts during the time that DataMatic was here and the
meter and fire fly changes were made.
DataMatic was here to do manual reads and check on progress of the meter & Firefly issues.
46 New Service Water Accounts
Rolled over rate increase into billing system
CC Packet 11.18.2010Page 53 of 141
City of Tybee Island
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328
(912)786-4573 – FAX (912) 786-5737
www.cityoftybee.org
Quarterly Report from IT (July – September 2010)
4 Radius VHF 16 Channel Handhelds
Lexis Nexis Accurint Govt – Finance
Lexis Nexis Accurint LE Plus – TIPD
GCIC LEMS – Parking(in process)
Suntrust ACH setup –Finance
Suntrust OTM setup – Finance
Managed Printer Services initiated – all depts./agents/web portal
Registered www.cityoftybee.org for 20 more years!
Facilitated Auditors remote file access/work space
South Beach camera repair (fire/power surge)
Fire Station classroom a/v installation
Wifi installation- City Hall, Gym, YMCA, Cafeteria, TIFD
Office moves, wiring – TIPD, CLERK
Set up phone CH extension to xfer to TIPD Admin
Installed TIFD badging System on stand-alone workstation
New printers – TIPD, Water, DPW, TIPD(rcpt printer)
Assisted TIPD w/ Traffic Counter access & new software installation
Ongoing:
o Marquee
o Channel 7
o Web
Social media
o Facebook up to 1179 fans/likes (from 979)
o Twitter up to 389 (from 311)
o Marella now posting Animal Control info to Lost and Found forums, with pictures!
Found: 5 in q1; 15 in q4
Lost: 8 in q1; 5 in q4
Other forums unused
o E911/Everbridge enrollment:: 2111 (up from 2041); opt-in: 112 (was 96)
o Online billpay enrollment: 551 (didn’t report last quarter)
Helping people enroll when they call for assistance
Encouraging them to register for ACH instead! Current ACH enrollment: 296
o Added police citation payments to the web
o Converted all committee pages to new (cost-saving!) format with Sophicity
Ongoing Leadership Tybee support, including one, two-part class on Ethics, and Effective
Listening
Monitoring battery regulator fix for Parking kiosks
o initial results don’t look good for regulator fixing shortened battery lifetimes
o Will continue to look for solution
CC Packet 11.18.2010Page 54 of 141
Monthly utility newsletters
Transferred tybeefortheholidays.com to WordPress and helped Chantel get started
River’s End – major upgrade to RVTripSetter
o JetPay contract was approved for signing
o Two registers, two card scanners (under $1k) will allow POS integration and full
online reservation capability, which should improve customer sat, speed of
reservations, cash flow, staff efficiency, etc.
Laserfiche
o Converted Clerk to using Laserfiche for Council Packets
o Have started installs in Finance – contracts being put in Laserfiche
o Have started installs in Zoning
Utility billing newsletters
Three press releases during Q1
Got Employee of the Quarter running with Janice
Various graphic arts projects for exhibits, Campground and other public relations purposes
Looming expenditures:
o TCD/IP is no longer a supported product – replacement product is called Nexus or
UltraNexus, with a price tag ranging between $8-10k, depending on features and
trade-in of old TCD/IP in timely manner. If TCD/IP breaks, repair will be
problematic
We repaired the Carousel this year, but this is an obsolete product as well.
Nexus products will replace TCD/IP *and* carousel *plus* provide potential
support for streaming back-end on the net, as Nexus is all-digital
Per Google Analytics for July 1 thru September 30:
60,000 visits to cityoftybee.org, about 20,000 of those by repeat visitors
23% of all visits were to Campground pages
5% were people looking for jobs
Visits by local population; half of all visits are from GA; half of those are below:
1. Savannah 8,654
2. Atlanta 5,219
3. Chatham Co. 2,475
4. Tybee Island 1,048
About 4000 visitors have hit the site more than 10 times, ie are likely frequent island visitors
or residents
Half of all visitors come from a Google search. One-eighth come directly to cityoftybee.org.
4% referred by tybeeisland.com
Trends – visits to the web peak in last half of May, bottom out in December, and
immediately start the climb to May again
CC Packet 11.18.2010Page 55 of 141
City of Tybee Island
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328
(912)786-4573 – FAX (912) 786-5737
www.cityoftybee.org
Quarterly Report from PARKING (July – September 2010)
Total number of tickets written- 10,594
Expired Time- 2,601
Fire Hydrant- 12
No Readable Receipt- 674
No Receipt- 6,351
Parking Against Traffic- 433
Parking In Handicap Space- 11
Prohibited Parking- 512
July- 4,950
Expired Time- 1,185
Fire Hydrant- 7
No Readable Receipt- 362
No Receipt- 2,895
Parking Against Traffic- 196
Parking In Handicap Space- 7
Prohibited Parking- 298
August- 2,936
Expired Time- 755
Fire Hydrant- 2
No Readable Receipt- 166
No Receipt- 1,768
Parking Against Traffic- 142
Parking In Handicap Space- 1
Prohibited Parking- 102
September- 2,708
Expired Time- 661
Fire Hydrant- 3
No Readable Receipt- 146
No Receipt- 1,688
Parking Against Traffic- 95
Parking In Handicap Space- 3
Prohibited Parking- 112 CC Packet 11.18.2010Page 56 of 141
Pay and Display Revenue
$656,900
July- $323,339.85
Cash- $103,802.50
Credit- $219,537.35
August- $181,211.90
Cash- $62,008
Credit- $119,203
September- $152, 350
Cash- $52,063
Credit- $100,287
Single Space Meters
$55,560.00
Quarterly notes
Jennifer Wittendorf joined parking staff as a full time supervisor.
Adjustments were made to accommodate overflow crowds on the 4th of July and subsequent
weekends.
Normal maintenance was performed on meters and equipment.
Parking staff performed professionally despite difficult conditions.
During the winter season, we plan to initiate an all out effort to collect unpaid parking fines, repair
meters and restripe streets.
CC Packet 11.18.2010Page 57 of 141
Community
Development
Department
1st Quarter FY 2010
July 1, 2010-September 30, 2010 CC Packet 11.18.2010Page 58 of 141
ECONOMIC RESTRUCTURING:
-Monthly Economic Restructuring
Committee meetings
-Began gathering participation for Locals
Appreciation Card and setting criteria with
committee
-Prepared & had published a Survey to use
for Economic Development information
-Meetings with various prospective
businesses
-Monthly DCA Economic Reporting
-Updated Business Listing and posted online
-Track Commercial vacancies
-Meetings with Ed Lindsey & TITC re:
Market Study: Tier 2: prepared
documentation for lodging
Tybee Island Better Hometown
Program:
Fiscal 1st Quarter 2010 Report,
July -September
DESIGN:
-Monthly Design Committee meetings
-Prepared Memorial Bench Plaque
donation program information
-Met with Coastal Regional Commission
re: parking plan
-Community H. P. meeting with GaDNR
Historic Preservation Division
-Parking Committee meetings &
minutes
-Meetings with CRC re: Coach from
Sav’h to Tybee
-Worked with DPW & volunteer for Info
Kiosk Design and installment
-Meetings regarding Carbo House
Preservation Plan & revitalization
PROMOTIONS:
-Monthly Promotions Committee meetings
-Tybee for the Holidays planning: website
development; gathering information re:
events, specials; Lights on for Tybee and
Holiday Celebration Parade preparation
-Third Thursdays on Tybee: wrote press
releases for July & September; pre
meetings with performers; advertised
event
-Special Event Application requests:
meetings with applicants, processed
paperwork, attended various meetings
with Health Department and organizations
ORGAINZATION
-Monthly Board of Directors meetings
-Launched Tybee Island Information
Providers volunteer program:
outreach for Volunteers; prepared
information for Volunteers; coordinated
Volunteer shifts for 6 weekends
-Tybee Island Tourism Council regular and
advertising meetings
-Regular Merchant meetings & meetings
with property owners
-Monthly articles in Tybee Times & Breeze
-Georgia Downtown ConferenceOTHER:
-Volleyball Court support gathering;
DNR Shore Protection Permit meeting
-Wrote and applied for a “Bikes
Belong” Grant for 1st Street @ 2nd
-Wrote and submitted a Keep Georgia
Beautiful Awards nomination to
Department of Community Affairs
-Green Team for a Sustainable GA
meetings & recycling weigh ins
CC Packet 11.18.2010Page 59 of 141
Zoning Staff Activities
•Presented proposed Volleyball Court Project to GA DNR (August 2010)
•Continued to revise Article 3 of the Land Development Code and presented to Planning
Commission and received approval recommendation
•Completed revisions to Article 9 of the Land Development Code
•Processed Article 5 and presented to Planning Commission
•Worked with the MPC on revisions to the Stormwater Ordinance. Due in early 2011.
•Participated in the exercises for Hurricane “Gilligan”
•Awarded bids, initiated contract, and created SOW for the GEFA EECBG Project
•Completed Waterfirst renewal process
•Attended “Initial Permitting through Project Close-Out Procedures Training”
•Attended “Ordinance Updates and Development Procedures Training”
•Attended GAZA conference in St. Simons, July 22-23.
•Attended GPA conference in Valdosta, 9/29-10/1.
•Worked with TybeeFest to assist with preparations for 2010 Pirate Fest.
•Assisted in preparation of Historic Butler Ave. Pedestrian Project public meeting 9/7/10
•Attended HWY 80 Challenges meetings at City Hall
CC Packet 11.18.2010Page 60 of 141
Planning Commission
Petition Summary
Petition Processed Revenue
Site Plans 1 $250
Variances 5 $725.00
Special Review ----
Text Amendments 4 --
Admin. Variances 1 $500.00
Admin.Subdivision 1 $125.00
Final Plat ----
TOTAL 12 $1,600.00 CC Packet 11.18.2010Page 61 of 141
Accounts Receivable
Processed Revenue
Total *1 $525.00
*Engineering Review Fees
CC Packet 11.18.2010Page 62 of 141
Summary of Revenues
Building Permits 6/1/10-9/30/10
Building Permits #Revenue
1st Quarter FY11 142 $22,312.00
TOTAL 142 $22,312.00
* Includes all re-inspection fees, engineering fees,
added value to permit, etc.
CC Packet 11.18.2010Page 63 of 141
Business Licensing
06/1/10-9/30/10
Business Licenses #Revenue
1st Quarter FY10 82 $7,580.00
TOTAL 82 $7,580.00
CC Packet 11.18.2010Page 64 of 141
CC Packet 11.18.2010Page 65 of 141
CC Packet 11.18.2010Page 66 of 141
CC Packet 11.18.2010Page 67 of 141
CC Packet 11.18.2010Page 68 of 141
CC Packet 11.18.2010Page 69 of 141
CC Packet 11.18.2010Page 70 of 141
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CC Packet 11.18.2010Page 71 of 141
MAYOR
Jason Buelterman
CITY COUNCIL
Shirley Sessions, Mayor Pro Tem
Wanda D. Doyle
Bill Garbett
Frank Schuman, Sr.
Kathryn Williams
Paul Wolff CITY OF TYBEE ISLAND
CITY MANAGER
Diane Schleicher
CLERK OF COUNCIL
Vivian O. Woods
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the
scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next
scheduled agenda.
Council Meeting Date for Request: November 18, 2010
Item: TE Grant Application 2 Proposals: Proposal I:Bicycle/Pedestrian Path Only North of Hwy 80 from still
Avenue to Lazaretto Creek – Grant Amount $218,200, Local Share $54,550 with total cost of project: $272,750.
Proposal II: Add a Multi-use Sidewalk to Connect Path to Byers (Total additional cost of $51,300) Total
Project Cost: Grant Amount $259,240, Local Share $64,810 with the total cost of project: $324,050
Explanation: _
__________________________________________________________________________________
__________________________________________________________________________________________
Budget Line Item Number (if applicable):
Paper Work: _ X___ Attached* Already Distributed
______ To Be Handed Out at Council Meeting (by Requester)
______ Audio/Video Presentation**
* Thirteen copies for packets must be provided with request.
** Audio/video presentation must be submitted to the IT department at City Hall
at least 48 hours prior to the meeting.
NOTE: Request will be postponed if necessary information is not provided.
Submitted by: ____Diane D. Schleicher ________
Phone / Email: ____dsch@cityoftybee.org
Comments: ________________________________________________________________________________
__________________________________________________________________________________________
Date given to Clerk of Council 11.9.10
CC Packet 11.18.2010Page 72 of 141
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CC Packet 11.18.2010Page 93 of 141
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CC Packet 11.18.2010Page 96 of 141
CC Packet 11.18.2010Page 97 of 141
ORDINANCE NO. 32-2010
AN ORDINANCE TO AMEND THE CODE OF ORDINANCES
REGARDING HOTEL/MOTEL TAXES, SEC. 58-167,
FOR THE CITY OF TYBEE ISLAND, GEORGIA
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia
to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of
the citizens of Tybee Island, Georgia, and
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and
WHEREAS, the governing authority desires to adopt ordinances under it police, zoning,
and home rule powers, and
WHEREAS, the City of Tybee Island so as to amend in particular Section 58-167
pertaining to hotel/motel taxes dealing with the penalty for failure to pay tax, and
NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee
Island that Section 58-167 will hereinafter read as follows:
Sec. 58-167. Penalty.
Any person violating any provision of this article shall, upon conviction, be subject to a
fine not to exceed $500.00 which may be enforceable by the contempt power of the Municipal
Court and subject to all other penalties authorized by law.
It is the intention of the governing body, and it is hereby ordained, that the provisions of
this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island,
Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such
intention.
This Ordinance shall become effective on ________ day of __________________, 2010.
CC Packet 11.18.2010Page 98 of 141
ADOPTED THIS DAY OF , 2010.
_________________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING:
SECOND READING:
ENACTED:
EMH/TYBEE/ORDINANCES/32-2010 Sec. 58-167 11.09.10
CC Packet 11.18.2010Page 99 of 141
ORDINANCE NO. 33-2010
AN ORDINANCE TO AMEND THE CODE OF ORDINANCES
TO ALTER THE PROVISIONS OF SEC. 34-49
FOR THE CITY OF TYBEE ISLAND, GEORGIA
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia
to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of
the citizens of Tybee Island, Georgia, and
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and
WHEREAS, the governing authority desires to adopt ordinances under it police, zoning,
and home rule powers, and
WHEREAS, the City of Tybee Island so as to amend in particular Section 34-49
pertaining to the penalties for violating provisions of the occupational tax and licensing
requirements and for other purposes, and
NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee
Island that Sec. 34-49 will hereinafter read as follows:
Sec. 34-49. Penalty.
Any person violating any provision of this article shall, upon conviction, be subject to a
fine not to exceed $500.00 which may be enforceable by the contempt power of the Municipal
Court and subject to all other penalties authorized by law.
It is the intention of the governing body, and it is hereby ordained, that the provisions of
this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island,
Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such
intention.
This Ordinance shall become effective on ________ day of __________________, 2010.
CC Packet 11.18.2010Page 100 of 141
ADOPTED THIS DAY OF , 2010.
_________________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING:
SECOND READING:
ENACTED:
EMH/TYBEE/ORDINANCES/33-2010 Sec. 34-49 11.09.10
CC Packet 11.18.2010Page 101 of 141
ORDINANCE NO. 18-2010
AN ORDINANCE TO AMEND THE CODE OF ORDINANCES
SEC. 23-34(d) PERTAINING TO THE REMOVAL OF
MEMBERS OF THE ETHICS COMMISSION
FOR THE CITY OF TYBEE ISLAND, GEORGIA
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia
to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of
the citizens of Tybee Island, Georgia, and
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and
WHEREAS, the governing authority desires to adopt ordinances under it police, zoning,
and home rule powers, and
WHEREAS, the governing authority desires to amend Sec. 23-34(d) of the Code dealing
with the removal of members of the Ethics Commission, and for other purposes;
NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee
Island that Sec. 23-34(d) of the Code of Ordinances of the City of Tybee Island is hereby
amended so as to hereinafter provide as follows:
(d) Removal of members of the Ethics Commission other than by resignation or
expiration of term shall be for cause as determined by the Mayor and Council following a public
hearing. As used herein, “cause” shall include but not be limited to, failure to attend meetings of
the Ethics Commission on a regular basis; when there is a recommendation from the Ethics
Commission for conduct allegedly reasonably calculated to result in the Ethics Commission, the
City or the City Council being held up to ridicule; while a member, conviction of a crime which
is a felony or misdemeanor involving moral turpitude or dishonesty, or of an ordinance violation
involving moral turpitude or dishonesty; a lack of qualification as determined by the Ethics
Commission and/or the Mayor and Council; and conduct or circumstances determined by the
Mayor and Council to justify removal in the best interest of the City. There is no property right
in an appointment and the existence of cause as grounds for removal is not to be considered as
CC Packet 11.18.2010Page 102 of 141
2
creating any property right in the appointed position, nor is the existence of any hearings or
procedures to be deemed or considered as creating any property right.
It is the intention of the governing body, and it is hereby ordained, that the provisions of
this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island,
Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such
intention.
This Ordinance shall become effective on ________ day of __________________, 2010.
ADOPTED THIS DAY OF , 2010.
_________________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING:
SECOND READING:
ENACTED:
EMH/TYBEE/ORDINANCES/2010/18-2010/Removal of Ethics Commission Mbr 09.28.10
CC Packet 11.18.2010Page 103 of 141
CC Packet 11.18.2010Page 104 of 141
CC Packet 11.18.2010Page 105 of 141
Sec. 3-060. Bed and breakfast regulations.
There are two types of bed and breakfast uses defined in this Land Development Code, a
bed and breakfast and a bed and breakfast inn. A bed and breakfast is permitted in certain
residential areas and intended to be residential in nature. Any slight diversion from the
bed and breakfast parameters will change a residential use to a commercial use. A bed
and breakfast inn is intended for commercial districts only. Therefore, there can be no
variance from the regulations specific to a bed and breakfast. Such a variance will alter
the use of the property and thus require a change in the zoning district. The regulations
that list requirements for both types of bed and breakfast uses are as follows:
(A) Bed and breakfast (residential).
(1) Limited to no more than seven rental units consisting of sleeping and
sanitary accommodations, and one dwelling unit to be owner occupied.
(2) The owner is required to live on premises and agree to make available
proof of residency.
(3) Food service limited to breakfast for guests only and to be served between
the hours of 5:00 a.m. to 12:00 noon and an afternoon snack.
(4) Under no circumstances will an alcoholic beverage license be issued.
(5) No less than one off-street parking space per rental unit, and a minimum
of two parking spaces for the owner.
(6) A buffer is required with a minimum height of six feet within each of the
side and rear yard setbacks.
(7) One on-premises sign, not to exceed 12 square feet, may either be posted
on the structure or on a post. A post sign may not exceed a height of six
feet from the highest point of the sign. A post sign is to be located no
nearer than ten feet of the right-of-way. No signs are to be allowed that are
illuminated from within. Post signs may be downlit with no more than two
spotlights with a maximum wattage of 75 watts per bulb located on each
side of the sign. Signs posted on structure may be lit with no more than
one spotlight with wattage not to exceed 75 watts. All sign designs must
be submitted as a part of the conditional use permit drawn.
(8) A limited site plan approval limited site plan approval is required to show
the number and location of guest rooms, the parking plan, and the
proposed design for the buffer. All site plans must be submitted on or
along with a valid survey of the property.
(9) Small special events are permitted not to exceed 20 guests upon
completion of a special review to include standards and restrictions to
hours of operation, and requirements with respect to lighting, parking,
signage, and buffering so as not to unreasonably interfere with the
residential uses of abutting properties.
(10) A public hearing before the mayor and council is required. This permit is
only valid as long as all conditions specified are met. Any permitted use
must adhere to the approved standards, restrictions and parking plans and
any other conditions imposed by the mayor and council.
CC Packet 11.18.2010Page 106 of 141
(B) Bed and breakfast inns (commercial). These land uses are subject to an
approved site development plan as required for all commercial
development under Section 5-080.
ADOPTED THIS DAY OF , 2010.
______________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING:
SECOND READING:
ENACTED:
EMH/TYBEE/ORDINANCES/3-060 B&B 11.11.10
CC Packet 11.18.2010Page 107 of 141
Sec. 3-130. Structures to be moved.
(A) Existing structure to be moved. Any structure which has been wholly or
partially erected on any premises located within the city shall not be moved to any other premises in the city until a permit for such removal is secured from the building and
zoning department. Any such building or structure shall conform to all provisions of this Land Development Code in the same manner as a new building or structure. Structures that are determined to be historic and are contributing to the historic character of the
neighborhood or are eligible for listing on the National Register of Historic Places may be exempt from having to come into compliance with current building codes as determined by the State Historic Preservation office.
(B) Modular structures to be moved. No structure shall be moved into the city from outside the city until such compliance has been shown and such permit has been
secured. Before a permit may be issued for moving a structure, the building official shall inspect the same and shall determine if it is in compliance with all city and state
regulations. In addition, all modular units wishing to be located within the city limits must
first provide to the Community Development Office the appropriate state certification for
the construction of such a structure from the Department of Community Affairs.
ADOPTED THIS DAY OF , 2010.
______________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING:
SECOND READING:
ENACTED:
EMH/TYBEE/ORDINANCES/Sec. 3-130 11.11.10
CC Packet 11.18.2010Page 108 of 141
Sec. 3-140. Unsafe structures.
Nothing in this Land Development Code shall prevent the temporary strengthening to a
safe condition of any part of any structure declared to be unsafe by the building official.
ADOPTED THIS DAY OF , 2010.
______________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING:
SECOND READING:
ENACTED:
EMH/TYBEE/ORDINANCES/3-140 11.11.10
CC Packet 11.18.2010Page 109 of 141
CC Packet 11.18.2010Page 110 of 141
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ORDINANCE NO. 31-2010
AN ORDINANCE TO AMEND THE CODE OF ORDINANCES
TO CREATE A NEW ORDINANCE PERTAINING
TO WATERING OF OUTDOOR LANDSCAPE
FOR THE CITY OF TYBEE ISLAND, GEORGIA
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia
to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of
the citizens of Tybee Island, Georgia, and
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and
WHEREAS, the governing authority desires to adopt ordinances under it police, zoning,
and home rule powers, and
WHEREAS, the City of Tybee Island recognizes an imminent need to create a culture of
water conservation and to plan for water supply enhancement during future extreme drought
conditions and other water emergencies, and
WHEREAS, reasonable restrictions on the outdoor watering of landscape are necessary
to address this in furtherance of addressing this need, and
WHEREAS, the General Assembly of the State of Georgia has required all counties and
cities in Georgia to adopt an ordinance to be in effect no later than January 1, 2011 to allow
outdoor watering of landscape to be between the hours of 4:00 p.m. and 10:00 a.m. (with certain
exceptions); and
WHEREAS, pursuant to law, the City of Tybee Island, through its Mayor and Council,
have prepared an ordinance to address the outdoor watering of landscape; and
WHEREAS, for many years, the City of Tybee Island has been proactive in connection
with conservation activities and continues to be proactive and will continue to be proactive in
regard to conservation efforts;
NOW, THEREFORE, be it ordained by the Mayor and Council duly assembled that the
Code of Ordinances for the City of Tybee Island is hereby amended so as to create a section to
be numbered Section 70-46 as follows:
CC Packet 11.18.2010Page 116 of 141
Sec. 1. Restriction on Outdoor Water of Landscape. Outdoor watering for purposes of
planting, growing, managing, or maintaining ground cover, trees, shrubs, or other plants in the
incorporated area may occur only between the hours of 4:00 p.m. and 10:00 a.m.; provided,
however, that this limitation shall not create any limitation upon the following outdoor water
uses:
(A) Commercial agricultural operation as defined in O.C.G.A. § 1-3-3;
(B) Capture and reuse of cooling system condensate or storm water in compliance with
applicable ordinances and state guidelines;
(C) Reuse of gray water in compliance with O.C.G.A. § 31-3-5.2 and applicable local
board of health regulations;
(D) Use of reclaimed waste water by a designated user from a system permitted by the
Environmental Protection Division of the Georgia Department of Natural Resources to provide
reclaimed waste water;
(E) Watering personal food gardens;
(F) Watering new and replanted plant, seed, or turf in landscapes, or sports turf fields
during installation and for a period of 30 days immediately following the date of installation;
(G) Drip irrigation or irrigation using soaker hoses;
(H) Hand watering with a hose with automatic cutoff or handheld container;
(I) Use of water withdrawn from private water wells or surface water by an owner or
operator of property if such well or surface water is on said property;
(J) Watering horticultural crops held for sale, resale, or installation;
(K) Watering athletic fields or public turf grass recreational areas;
(L) Installation, maintenance, or calibration of irrigation systems; or
(M) Hydroseeding.
Sec. 2. Enforcement.
(a) No person shall use or allow the use of water in violation of the restrictions on
outdoor water use contained in ordinance.
(b) The City building official shall be the enforcement authority for this ordinance. The
City Manager may also authorize other departments as may be deemed necessary to support
enforcement.
(g) Criminal and alternative penalties. Any violation of this section may also be enforced
by a citation or accusation returnable to the Municipal Court or by any other legal means as set
forth in this Code.
Sec. 3. Repealer.
All ordinances or parts of ordinances in conflict with this ordinance are repealed.
CC Packet 11.18.2010Page 117 of 141
Sec. 4. Severability.
The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable.
Should any section, paragraph, sentence, clause or phrase of this ordinance be rendered invalid
by any court of law, the remaining sections, paragraphs, sentences, clauses or phrases shall not
be affected but shall continue in effect until amended or repealed by action of the governing
authority of the City of Tybee Island.
Sec. 5. Effective Date. This ordinance shall go into effect on [not later than January 1, 2011].”
It is the intention of the governing body, and it is hereby ordained, that the provisions of
this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island,
Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such
intention.
ADOPTED THIS DAY OF , 2010.
_________________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING:
SECOND READING:
ENACTED:
EMH/TYBEE/ORDINANCES/2010/31-2010 Sec 70-46 Landscape Watering 11.11.10
CC Packet 11.18.2010Page 118 of 141
CC Packet 11.18.2010Page 119 of 141
CC Packet 11.18.2010Page 120 of 141
Action Item Date Department Completed Additional Comments
1
HWY 80 Laning Pedestrian/Bicycle Lane for
Lazaretto Bridge 04/01/2006 Mayor on-going Project is now being prioritized by the County.
2 Beach/Park Bathrooms 2006
DPW/
Lynn on-going 2 Mobile Restrooms installed 6.15.09. MSC restroom renovated. One (1) mobile restroom is in FY11.
3 Municode Codification 01/02/2006
Clerk/
Hughes on-going
2010 Ordinances adopted to date are in process of confirmation by city attorney and clerk and will be
submitted toVivian for Supplement #4 by 6/30/2010. Municode is codified through 6/30/2010
4 Opening Cemetery for Cremation Remains 12/14/2006
Hughes
City Manager on-going PO Sent. Wall on order.
5 Derelict Structures on the Beach 09/28/2006
Mayor/
BTF on-going
City did not receive NOAA Funding. Mayor wrote letter to General about monitoring and safety issues.
Structures are now starting to become visible now. City installing new warning signage. City sent
WARDA request for funding to Senator Chambliss' office on 5/17/10. Currently a WARDA Request.
6 Pursue Hosting Coastfest every other year 02/22/2007 Mayor on-going
7 Business Tax Relief/Incentives 01/23/2007 City Council on-going
8 8th Street (Beach Side) Drainage 10/08/2009
Infrastructure
Committee on-going
City received permit with conditions. City staff is working with DNR staff to meet those conditions.
Project is in FY 11 Budget.
9 Tybee Advocacy 07/26/2008 Mayor Postponed. City will look into using a on-line service. Information about service given to C.C.
10 Publicizing Tybee and City Initiatives 07/26/2008
IT/
City Manager on-going
Updating Cable 7 programming, information on web newsletter and back of W & S bill, Facebook,
Twitter, and reverse 911 system to communicate.
11 Permitting Beach Management Plan 06/08/2008 BTF on-going
BTF Sub-Committee has completed draft, and plan has been review by Erik Olsen and returned to the
BTF Sub-Committee.
12 Land Development Codes Updated 01/08/2008
Hughes/
Lynn on-going In Process
13 Parking Issues 07/09/2009
Parking
Committee on-going
Meters were installed at Medical Clinic site and at St. Michael's (Between Butler Ave. and Lovell),
parking stops installed in Inlet parking lot and no parking signs installed on one side of Chatham. P&D
installed in Memorial Park. Decal Ordinance approved on 10/14/10.
14 Memorial Park Plan Follow-Up 08/18/2008
City
Council/Vivian Reviewed at C.C. July 17, 2010 workshop. Vivian to schedule Public Workshop.
15 Jones Avenue Bike Lanes 10/18/2008 City Council on-going
Grant Applied for through the Safe Routes to Schools. City did not receive grant in 2008/09. Project is
no longer eligible for safe routes to schools due to the closing of St. Michael's.
16 Bicycle Friendly Designation
City Manager/
Mayor/Vet on-going
Tybee received honorable mention on May 1, 2010 and will receive details from Federation on areas for
Improvement Bicycle Friendly Committee has been meeting to apply in February 2011.
17 Leadership Tybee 01/04/2009
Steering
Committee on-going Program in process.. There are 12 committed Participants.
18 Ceramic Building - Cleanout 08/27/2009 DPW DPW has removed trash from building. All items in building are the City's.
19 Beach Showers like the St. Simons Showers 10/08/2009
Infrastructure
Committee/
Mayor Infrastructure Committee is looking at possible options.
11/17/2010
CC Packet 11.18.2010Page 121 of 141
20
Revamp Hotel/Motel Ordinance &
Streamline Enforcement 02/13/2010
Hughes/
Hogan on-going
21 Occupation Tax Update 02/13/2010 Hughes
22 Ensure Trash Can Ordinance if Enforced 02/13/2010
City Manager/
Police Chief
City Marshal will be using a sticker program with two warning and then will issue citation. Stickers are
being designed at Spanish Moss Printing.
23
Ensure WastePro is adhering to
Contractual Obligations 02/13/2010 City Manager on-going
24 Apply for Sustainable Office Partnership 02/13/2010
City Manager/
Lynn on-going City received Bronze Recogniation in August 2010
25
Add Trash/Recycle Cans on Beach &
Services Regularly 02/13/2010
City Manager/
DPW on-going
26 Check Beach Safety Signage/Mobi Mats 02/13/2010
City Manager/
DPW on-going New mobimat for Eastgate cross-over is in the FY 11 budget.
27 Beach Signage 06/24/2010
City Manager/
Public Safety
Committee Public Safety Committee to review necessary signage.
28 BTF Letter City Council Reviewed at July 17, 2010 C.C. Workshop.
29 Bicycle Trail Easement Bubba Hughes Need easement before applying for TE Grant.
30 Review Curb Stops in Memorial Park
Parking
Committee Parking committee reviewed issue/Joe to return a proposed plan and cost.
31 Set up Workshop for Beach Business Vivian
32
Send out short PR pieces regarding recycling
and trash containers CM/IT on-going
34 Disorderly Household Ordinance
Bubba
Hughes/Public
Safety
Committee
11/17/2010
CC Packet 11.18.2010Page 122 of 141
MAYOR
Jason Buelterman
CITY COUNCIL
Shirley Sessions, Mayor Pro Tem
Wanda D. Doyle
Bill Garbett
Frank Schuman, Sr.
Kathryn Williams
Paul Wolff CITY OF TYBEE ISLAND
CITY MANAGER
Diane Schleicher
CLERK OF COUNCIL
Vivian O. Woods
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the
scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next
scheduled agenda.
Council Meeting Date for Request: November 18, 2010
Item: City Hall closing on Saturday
Explanation: City Hall will be closed on Saturdays from Thanksgiving until January 3, 2011.
Budget Line Item Number (if applicable):
Paper Work: Attached* Already Distributed
______ To Be Handed Out at Council Meeting (by Requester)
______ Audio/Video Presentation**
* Thirteen copies for packets must be provided with request.
** Audio/video presentation must be submitted to the IT department at City Hall
at least 48 hours prior to the meeting.
NOTE: Request will be postponed if necessary information is not provided.
Submitted by: Mary Hogan
Phone / Email: mhogan@cityoftybee.org
Comments: ________________________________________________________________________________
__________________________________________________________________________________________
Date given to Clerk of Council 11.10.10
CC Packet 11.18.2010Page 123 of 141
Public Safety Committee Minutes
September 23, 2010
Meeting called to order at 17:00 Hours
Present:
City Council; Wanda Doyle, Shirley Sessions, Frank Schuman
Jonathan Lynn Planning, Major Bob Bryson TIPD, Chief Sasser, TIFD Joe Wilson
DPW, City Manager Diane Schleicher, City Attorney Edward Hughes, Clerk of
Council Vivian Woods
Approval of the minutes from the previous meeting – Unanimous Approval
New Business:
I- Juvenile Crime Ordinance:
Review of past correspondence received on juvenile crime from 2008
Wanda Doyle – Review of Savannah Ordinance
Edward Hughes – District Attorney is reluctant to prosecute parents for restitution
in cases involving Juvenile Crimes
Major Bryson- Juvenile Court is quick in the prosecution of juvenile’s, good Court
system.
Edward Hughes- Juvenile Court already requires restitution; do not recommend
we adopt an ordinance for this.
Shirley Sessions- Does not believe we need to create an ordinance that may not
be inforcible unless there is a great need.
Diane Schleicher – Who is responsible for Juvenile Restitution?
Major Bryson – The Judge
Frank Schuman – Not seen a lot of juveniles on the street.
Edward Hughes – There is a state statue where parents are liable for juvenile
property crime destruction.
Wanda Doyle- No reason to move on Ordinance
CC Packet 11.18.2010Page 124 of 141
Majority present were ok not to move forward with this, City Attorney will
respond to e-mail received from a resident.
II – Beach Rules Review: “ Keep off the Jetties Rule”
Keep Off Jetties Rule
Wanda Doyle – Support PD on writing tickets to people to keep off jetties.
Does ordinance need to be re-written?
Major Bryson – A lot of cases have been made the average fine is about $300.00
this is a safety issue to keep people off the jetties to prevent injuries.
Wanda Doyle- Who sets fine?
Edward Hughes- Set by cash bond, council can change fine if so desired.
Wanda Doyle- Should we reduce fine?
Edward Hughes- No, not an unreasonable fine
Diane Schleicher- Add language to signs, City Ordinance number and the
amount of fine, Joe Wilson will add additional language to the signs.
Old Business:
I- Highway 80 Challenge Meeting: Monday September 27, 2010 15:00 @ City Hall
Wanda Doyle- Highway 80 challenge is about traffic congestion, and alternative
transportation methods; comments are requested and will be reviewed by the
group in making decisions.
There was some discussion on the similarities and differences in the CORE
Meetings for bridge replacement and the Highway 80 challenge meetings that
discuss transportation issues, some clarification is needed.
Shirley Sessions will meet with the CORE Group and Highway 80 Challenge
Group for details and report back at the next PSC meeting on 10-14-10.
II – Engineering Proposal for New Cross-walk Locations:
Review proposal from RS&H
CC Packet 11.18.2010Page 125 of 141
Diane Schleicher – Purchase Order should be issued soon for McKenzie project
to begin, Highway 80 & Second Avenue is not in the budget.
The Savannah Bicycle Campaign is in favor of Second Avenue Crosswalk
III –“ Bikes Belong “ Grant Application in for 2nd Avenue
Diane Schleicher -There is a grant and we should know something in 30-45 days.
IV – Kite Boarding – 19th and Inlet Safety Concerns – Chief Sasser
Chief Sasser invited Mac Kitchens a local Kite Boarder to speak about some of
the Safety Concerns:
Mac Kitchens – 12-15 Kite Boarders present in the 19th Street & Inlet area at one
time would be considered a high number.
Some of the Kite Boarders are Instructors and live on Tybee.
The majorities of the kite boarders look out for each other and watch over those
with no experience including swimmers.
Chief Sasser- We should not change the ordinance for one complaint on Kite
Boarders. The Kite Boarders have provided assistance to the Fire Department
and Ocean Rescue involving swimmers in distress and getting people from the
sandbars. The Kite Boarders that I observed are a good group of locals who
practice safety.
Chief Sasser – The Lifeguards do receive some complaints from swimmers in
regards to the surfers in the 17th Street area.
No actions on Kite Boarders will be taken at this time, monitor situation.
Shirley Sessions- Who will respond to complaint letter and safety concerns about
the Kite Boarders?
Wanda Doyle- I will
Mac Kitchens will be contacted in regards to any future complaints.
V – Butler Avenue – 4 Way Stop Sign
Review Traffic Statistics
Review Traffic and Speed Statistics for Seventeenth Street East of Butler Avenue.
CC Packet 11.18.2010Page 126 of 141
The Speed and Traffic Statistic showed 80 % of the traffic obeyed the speed limit
whereas 20% disobeyed the speed limit; this information was provided by the
Police Department at the request of the City Manager.
Diane Schleicher - For Discussion - Should Butler Avenue and 17th Street be made
a 4 way Stop or should there be speed bumps erected on 17th Street East of
Butler Avenue?
Chief Sasser – Already a bottleneck at this location, a 4 Way Stop will increase
the bottleneck.
Joe Wilson – No justification for cost of Speed Breakers, only 20% or in violation.
Major Bryson – Recognized Lt. Jonathan Hagen in audience who stated the
radar permit is being renewed at this time, streets must meet certain criteria to
run radar.
Shirley Sessions – Should we spend $2,400.00 for speed bumps, have there been
any accidents?
Diane Schleicher- will provide at the next PSC Meeting on 10-14-2010 times of
the speeding violations and any report of accidents.
Adjournment
CC Packet 11.18.2010Page 127 of 141
TYBEE BEAUTIFICATION ASSOCIATION
13 OCTOBER 2010 MINUTES
Members present:
Deb Barreiro
Anna Butler
Lisa Callahan
Bill Cannon
Chris Garbett
Deb Hughes
David Hughes
Chantel Morton
Lyn Randall
Karen Rhodes
Alise Salakia
Beth Tanner
Harry Zaloumes
Deb Barreiro presiding
September minutes approved with corrected date.
Fundraising
Mickman wreaths - http://www.mickman.com/fundraising/grandma.html
Fundraiser set October – will be delivered to recipients at the holidays – no
minimum orders - need to meet soon to begin selling! Average price is $25 - $31,
and TBA would make $5 - $7 per wreath profit.
Pirate Fest – Steve Kellam, Pirate Fest coordinator, presented TBA with a check
for $1520. TBA’s half share of the soda and water profits was $1270, and Steve
added $250 because the vendors also sold these drinks. Thank you for allowing
TBA this opportunity! And thanks for donating the sodas to TBA.
Next year – Pirate Sweep after the Fest?
Chantel – BHT evaluating the impact of the Fest on the local economy. The North
Beach Trolley ran full loads each run.
Litter Committee – Deb Barreiro
Beach Sweep sponsor tees to be distributed by TBA members
11/13 Adopt-A- Highway
Christy Register won the 50/50 raffle at Prom, and donated a trash can at the
South. Thanks for giving back to the community!
Diane Kaufman has adopted the Back River fishing pier through Adopt-A-
Neighborhood and is looking for 1 or 2 butt receptacles or trash cans with ash
domes. Chantel will facilitate.
CC Packet 11.18.2010Page 128 of 141
Website – Deb Barreiro
TBA has the opportunity to employ a retired IT person to create a professional web site.
Will be discussed further at a later date.
Garden Committee – Deb Barreiro
Memorial Park work day coming up at the cemetery, as well as at the gazebo,
guardhouse, and memory garden. More info is forthcoming.
Financial Report - Deb Barreiro
Alfie Waite has TBA books and has not made a recommendation, but has
commented that, after a more-than-cursory glance he has found no issues.
Volunteer Hours - Deb Barreiro
Log circulated in the meeting to document. Also may email Deb with hours for an
event.
Nominating Committee – Deb Barreiro
Need Christmas Lighting Chair for Lights on for Tybee on 12/3
Also need judges for residential and commercial decorations – Chris Garbett is
stepping down, and suggested the Kellys – could partner with BHT – go to BHT
website
Nominations for 2011 officers now being accepted
New Business
DPW luncheon upcoming at the time of the meeting; held 10/26. Thanks to DPW
for all you do and to the TBA volunteers who helped with the luncheon.
Tybee Island Water Fair in January (date changed to 1/29) – TBA participation:
Xeriscape and native plants workshop, rain barrel workshop are possibilities
SECOND HARVEST FOOD BANK – GIVING COMMITTEE NOVEMBER
RECIPIENT
Minutes submitted by Lisa Callahan for approval
CC Packet 11.18.2010Page 129 of 141
Approved: 10/20/10 Page 1 of 3
Better Hometown Board of Directors Meeting Minutes
August 18, 2010
Directors Present: Judy Malins, Monty Parks, Dick Smith, Peggy Stone, Shirley Sessions, Patricia Miller Wann,
John Yarbrough
Directors Absent: Cullen Chambers, Stephen Palmer
Guests Present: None
Call to Order:
The meeting was called to order at 6:05pm by Vice Chair Monty Parks.
Welcome
Chantel welcomed everyone.
Approval of Minutes
John approved the July 21, 2010 Better Hometown Board of Director meeting minutes. Dick seconded
the motion. All Directors approved the motion.
Committee Work Plans/Updates
Design
Chantel reported in Cullen’s absence. The Historic Preservation Presentation was held on August 11
with Leigh Burns and Ced Dolder from the HP Division of Georgia Department of Natural Resources.
Twenty-four people were present, which is more than the Historic Preservation Presentation in October
2009. Attendees had many questions at the end of the presentation. The Presenters provided
thorough answers. They were excited to share how people can participate in tax breaks and provided
more information about becoming a Certified Local Government. City Council is working on getting the
Historic Preservation Commission formed which will assist with the City becoming a Certified Local
Government.
Two signs have recently been installed on 1st Street and Cullen was going to discuss a Sign Recognition
program with the board. He would like for the Design committee to develop a policy to acknowledge
people that are working within the sign ordinance parameters.
L & H had returned the trash container. DPW has it and will install it at the corner of Butler and Tybrisa
near Bennies. The trash container near Tybee Oaks was hit by a vehicle, but a citation was not issued.
Chantel said she did not know where that stands at the moment and is waiting to hear back from Diane
and/or Jonathan.
A gentleman from Ohio emailed the Mayor in March about wanting a memorial plaque on a bench in his
father-in-law’s memory. The City Manager asked Chantel to work on this project. She has been in
conversation with him and he is anxious to proceed. The gentleman was originally hoping to put the
plaque on a swing on the beach, but the City Manager told Chantel this is not an option. The City
Manager has asked Chantel to present this to the Board for a policy about memorial plaques on the
benches. We cannot drill holes into the bench because it would void their warranty, but we can use an
epoxy to apply the plaque. Shirley suggested this go before the Design Committee. The bench he is
interested in is the one near the Roundabout by the 16th Street crossover. The cost of a bench is $2163
and shipping is an additional $630. Laser Light said they could do a plaque for approximately $200.
The difference could go into BHT for additional trash cans or similar improvements. Shirley asked about
buying a bench. Dick said it would be a donation. Shirley asked how many benches we have because
she can think of at least two other people that might want to do this. Chantel said this is one reason a
policy needs to be developed. Monty suggested that a flat fee of $1,500 for anyone who wants to make
CC Packet 11.18.2010Page 130 of 141
Approved: 10/20/10 Page 2 of 3
a donation be an option. Chantel said she is familiar with bench donations in Thomasville and a few
other communities have policies in place. One decision that needs to be made is if we want to offer
donors the option of buying a new bench or using and existing bench. Dick said we should look at
policies from other communities. The board decided this item should go to the Design Committee.
Economic Restructuring
Judy talked about the Locals Appreciation letter that was sent out yesterday to the businesses. Monty
explained that this program will help businesses not need to guess at who or who is not a local. Chantel
said she has gotten a lot of questions about how this program will work with those that are and are not
entitled to a parking decal. Chantel reported that Jonathon told her about a Booster Club doing a similar
program as a fund raiser for students. The committee will discuss the parameters more at the next
Economic Restructuring meeting.
Organization
We have 5.5 Tybee Island Information Provider volunteers Thursday through Sunday. The .5 volunteer
worked two evenings at the beginning of the program. Beth Hodges, Sandy Postle, Jim Glass, Cullen
Chambers, Denise Woodard, and Diane Kaufman are the current volunteers. Response has been very
positive from visitors. One volunteer, Jim Glass, said it is really hard to measure the impact. Typically,
bad word travels faster than good word, but this program is anticipated to provide a positive experience
which will encourage people who encounter the T. I. I .P. volunteers to let others know about the positive
experience. A few volunteers have been taking copious notes about the questions they are getting.
The top two questions so far are about dining options and the use of the pay and display stations. One
suggestion was made to include store phone numbers on the business listing so people can call about
hours and / or make reservations. The volunteers are happy to be part of this program. Chantel said
she would like to do a volunteer appreciation and thought a Council meeting would be suitable. Shirley
asked if there is a system in place for tracking the volunteer hours. Chantel confirmed she is tracking the
hours and is reporting the information on her monthly DCA reports. The volunteers are reading and
following the policies and procedures that have been set in place. Chantel shared a story from Denise.
A lady approached Denise to see if she was doing a survey because her husband did not want to cross the
street if he was going to be asked a lot of questions. Upon finding out the Denise was an Information
Provider, her husband approached and they were glad she was there. Chantel showed everyone the
straw hat that the volunteers wear which has the “Info Here” badge on it. Eighteen hats were purchased
from Christy’s at a generous discount. John said he would alert his managers and bartenders about the
volunteers with the hats. Spanky’s could provide the volunteers with water or a soda when they are on
shift. Cullen and Chantel talked about ending the program on Labor Day weekend. The program will be
beneficial during busy event weekends as applicable.
The Information Hut has not yet been relocated.
Chantel reminded the Board that this year’s Downtown Conference is September 29 – October 1 in
Augusta. Stephen is planning to attend. Peggy is checking with her program manager. It is an
extremely informative conference and everyone is encouraged to attend. Chantel will return the
registration forms within the next week and a half and make room reservations as necessary. It is in the
budget.
Chantel asked for input about the BHT newsletters. Peggy said she uses it so her staff knows what is
going on. Shirley said it is one of the few newsletters that she enjoys reading and forwards it to those
she thinks will benefit. Chantel will continue to forward other communities’ newsletters to the board as
a reference point.
Promotions
Chantel reported that the volunteer who originally offered to design the Tybee for the Holidays website
has not been able to and she regretfully had to let him know we have to move on in a different direction.
CC Packet 11.18.2010Page 131 of 141
Approved: 10/20/10 Page 3 of 3
Chantel is looking at website programs with Michael Bodine’s suggestions. Website design is not an easy
process, and it is now two months behind schedule. Chantel found a free design that fits with the look
of Tybee for the Holidays they wanted last year. Monty said he had faith the site design could be
mastered. Chantel said it is going to look really good when it is done and will get people excited.
Budget Update
Everything is good with the budget. We have a little over $2,000 in our account from last year. John is
going to talk with Randy at Coke about sponsoring Third Thursdays on Tybee. We have concerts
scheduled for September, October and November. Thomas Oliver is playing in September. He lives on
Tybee and is a singer songwriter. Patricia asked how Thomas was picked. Chantel said she received
recommendations from residents and he submitted right after the deadline last year and so she had to
make the decision. Peggy said he is folk/Americana. He is excited about playing. We are asking
Megan back for October and the Savannah Ceili Band will perform in November. Chantel is still waiting
to hear back from Michelle at DCA regarding the Grassroots grant for this year. Patricia said the budget
for GCA has been slashed. Chantel said we do not have the $125 honorarium for all performers. They
have not asked for compensation but we need to do something. Peggy suggested businesses provide
gift certificates for dinner or something similar as compensation and a show of appreciation.
We need to reach out to the businesses. Shirley said we need to make it clear that if businesses do this,
they receive recognition. Chantel said she liked the idea and it could help drive business. Peggy said
Doc’s would be willing to do something. Chantel asked if anyone wanted to make a motion or if it
should we turn it over to the Promotions Committee. Patricia mentioned an ad for Third Thursdays in
Pittsfield and will send Chantel information.
New Business
Chantel wanted to bring up the meeting time because Shirley has conflicts with other organizational
meetings. Shirley commented that she is a member of the Humane Society Board and they meet at the
same time. She said she fully supports the program and that there might be another Council Member
who would like to sit on this board. Dick said it would be good for others to find out how vital this
program is to the community. Shirley said she thought this Council is for the most part supportive of the
program, but it would be good for those who have doubts to be here. Patricia said that sounded like a
good idea. Shirley said she would talk to the Mayor about it.
Adjourn
John made a motion to adjourn the meeting at 7:00pm. Judy seconded the motion. All were in favor.
CC Packet 11.18.2010Page 132 of 141
Brad Sherman RESUME
9873 Whitefield Avenue Savannah GA 3 1406
912 658 7533 bradearth @gmailcom
CURRENT
Sustainable Home Energy Consulting Consultant Project manager
Identifies and catalogs residential energy use and offers solutions to reduce or eliminate
power company bills
PREVIOUS
The Earth Comfort Company Field Representative
Geothermal conductivity testing manual j heating and cooling load calculations ground
loop design Design and installation of ground source heating and cooling systems
Red Door Home Works Inspector
Real estate and insurance inspections
Andrews Engineering Company Civil Design IT manager
Civil engineering and survey company
Sea Island Technical Service Civil and Mechanical Design Architectural design
Contract architectural and structural CAD design work civil engineering designed and
installed play grounds freelance technical design
Hydroscience Inc Environmental Design CAD Staff
Water and wastewater system design project management Superfund ground and soil
remediation systems
Training affiliations
SC Residential Builders Commission License
ARCSA Accredited Professional
Water Furnace Certified GSHP service and install Tech
Inspection Training Associates Certification
PaRR Disaster Housing Inspector
CMC Energy Services Home TuneuP Auditor
ASHI Associate
Member United States Green Building Council
Member Southface Energy Institute
25 years in the construction business and related fields
CC Packet 11.18.2010Page 133 of 141
To: Mayor & Council, City of Tybee Island
From: Community Resource Committee, Rusty Fleetwood, Chairman
11/16/10
Re; Committee Goals & Objectives
Dear Mayor & Council:
The duly appointed and elected officers and members of the Community
Resources Committee hereby submit our goals and objectives as a committee
of the City of Tybee Island. They were developed after much discussion and
a 3-hour workshop held 11/13/10 and approved at the regular meeting of the
committee on 11/15/10. As written, it is intended that they form the
framework for our efforts and that we remain flexible to further refine them
as the need arises and our knowledge base increases. We have had excellent
participation from committee members as well as invitees and look forward
to working with city staff, officials and citizens of Tybee to arrive at the best
solutions for protection and enhancement of our resources.
Currently in progress as committee projects are a Tybee Island Water Fair
(Judy Miller, Chair), to showcase methods and products for lowering water
use (and your bill), and design and demonstration of advanced beach showers
and bath facilities (Don Ernst, Chair)
A separate fact sheet will be sent outlining the committee’s first public
project, the Water Fair, to be held in January. Beach shower details will
follow in December.
Respectfully,
Rusty Fleetwood, Chairman
CC Packet 11.18.2010Page 134 of 141
COMMUNITY RESOURCE COMMITTEE
Draft Goals-11/15/2010
Community Resource Committee Mission Statement:
To develop solutions for the most efficient and sustainable use and protection of Tybee Island’s
vital community resources: water, energy, green space, solid waste and transportation.
Overall Goal:
Create comprehensive action plan addressing energy, water, waste, transportation, and land use
to achieve greenhouse gas reduction of 20% by 2020.
Objective 1: Perform GHG emissions audit for Tybee Island to create a baseline for 2010
emissions data. Since most measures below impact greenhouse gas emissions, they will all
contribute to an overall reduction plan.
Objective 2: Create a comprehensive education and outreach plan informing the citizens of
Tybee Island of the CRC plan, process and incentives by 2012
Objective 3: Review city codes and make recommendations to Planning/Zoning Administrator
and Planning Commission for updating codes by 2012
ENERGY
Goal 1 - City of Tybee Energy Efficiency
Improve the energy efficiency of City of Tybee owned buildings and infrastructure to reduce
total fossil fuel based energy consumption by 50% by 2020.
Objective 1: Energy efficiency retrofits of City owned buildings by 2012.
Objective 2: 5% of City electricity from renewable energy by 2015.
Objective 3: Create energy efficiency policy for new buildings or infrastructure to include life
cycle analysis for lowest cost over life cycle including operating costs, not just first cost
Goal 2 - Community Energy Efficiency
Provide incentives and resources to reduce community fossil fuel based energy consumption,
excluding governmental use, by 20% by 2020
Objective 1: Audit community energy consumption to create a baseline.
Objective 2 - Create efficiency requirements and incentives for new construction and
significant renovations.
Objective 3: Create community revolving loan fund for efficiency improvements
CC Packet 11.18.2010Page 135 of 141
WATER
Goal 1 - Water efficiency in government
Specify all government buildings set the standard for water efficiency on the Island and reduce
government building water consumption by 50% by 2012.
Objective 1: Perform a fixture audit for all city facilities
Objective 2 – Identify funding sources and create capital improvement budget to retrofit every
City building with the most water efficient plumbing fixtures on the market
Objective 3 - Create a policy for any new City facility to implement the most up to date water
saving features.
Objective 4: Explore alternative water sources, such as rainwater, etc. for beach showers
Goal 2 - Conservation Ethic
Facilitate and strengthen public education to foster a water conservation ethic in the community,
with a goal of 20% reduction per capita by 2015.
Objective 1: Create a public outreach campaign highlighting water efficient fixtures and local
resources available.
Objective 2; Create rate structure and other incentives designed to encourage conservation and
use of water efficient fixtures.
Goal 3 - Water Resource Longevity
Facilitate a comprehensive approach to water management that includes understanding and
evaluation of the built and natural water cycle to sustain the viability of the City’s drinking
water sources.
Objective 1: Create a strategic task force to analyze long term impacts or threats to City of
Tybee water supply, and recommend possible solutions to city officials, including
desalinization, water reuse, etc
Objective 2: Review city policy with regard to shallow wells and other alternatives for
irrigation systems
TRANSPORTATION
Goal 1 - City of Tybee Fleet Efficiency
Create a Green Fleets program to reduce City of Tybee gas and diesel consumption of the City
of Tybee owned vehicle fleet by 30% by 2015.
Objective 1: Create a Green Fleet policy for any new vehicle purchase by the City of Tybee
Goal 2 - Community Wide Vehicle Efficiency
Create policies and practices to encourage the adoption of residents and visitors of using hybrid,
electric and alternative fuel vehicles.
Objective 1: Create policy and incentives rewarding island residents and visitors for
purchasing hybrid, electric or alternative fuel vehicles
CC Packet 11.18.2010Page 136 of 141
Goal 3- Comprehensive Alternative Transit Options
Create a comprehensive Island-wide plan for the encouragement and adoption of alternative
transportation options, including biking, golf carts, trolleys, mass transit, etc. to facilitate traffic
flow, reducing parking demands, and decrease environmental impact.
Objective 1: Create Alternative Transit Task Force to investigate options
Goal 4- Explore options for US 80
Objective 1: Investigate possible Hwy 80 and bridge upgrades and possible National Scenic
Highway designation
GREENSPACE/LAND USE
Goal 1 - Green Space Preservation
Permanently preserve greenspace on the Island through creation of parks, community gardens,
conservation easements, etc.
Objective 1: Perform inventory of vacant land/open areas on Tybee.
Objective 2: Prioritize areas for protection and develop funding sources for purchase of
protective easements
Goal 2 - Habitat Protection
Increase amount of native habitat to ensure habitat for species, to help mitigate flooding and to
promote eco-tourism.
Objective 1: Review city ordinances to develop incentives for preserving natural vegetation.
Goal 4-Stormwater runoff
Reduce the quantity and improve the quality of storm water runoff.
SOLID WASTE
Goal 1 - Reduce Environmental Impacts and Increase Diversion Rates
Reduce the measured impacts of solid waste disposal on the natural environment of the City
including groundwater impacts, land use impacts by landfills, and air quality through the use of
recycling efforts, composting, and alternative disposal options by 50% by 2018.
Objective 1: Audit amount of island waste generation to establish baseline
Objective 2: Implement a commercial recycling program and incentives by 2012.
Objective 3: Implement an island-wide composting program by 2013.
Objective 4: Encourage alternatives to current disposal methods (i.e. a bottle crusher, etc.)
to reduce tipping fees
CC Packet 11.18.2010Page 137 of 141
MIMIAT
EdwardMHughes
AttorneyforCityofTybeeIsland
POBox9150
SavannahGA31412
RE MaryFountainHobbsandclaimsagainsttheCityofTybeeIsland
AntiLitemNotice
DearMrHughes
AttachedforyourrecordsisacourtesycopyoftheAntiLitemNoticeIamservingontheCity
ofTybeeIslandtoday
Shouldyouhaveanyquestionsorneedmyassistancepleasefeelfreetocontactmeormy
paralegalTrishLlookforwardtoworkingwithyouonthiscase
Sincerely
44
EMorrison
AttorneyatLaw
JEMtmm
Enclosure
JohnEMorrison AssociatesPC
ArneyatLaw
1009SecondStreetSuiteA
SopertonGA30457
Telephone9125293002
Facsimile9125296008
November22010
ViaFaxandMail
CC Packet 11.18.2010Page 138 of 141
Item
No
Description Estimated
Quantity
UnitPrice TotalPrice
1 Gradingcompleteincludingall
excavationfillingfinishgradingof
sidewalkareaandshouldertesting
bondsetc
JOB LUMPSUM 10000
2 4ConcreteSidewalk4wide 160 SY 3000 4800
3 4ConcreteSidewalk8wide 600 SY 3000 18000
4 TrafficControl JOB LUMPSUM 4000
5 ErosionControlandGrassing JOB LUMPSUM 4500
Subtotal 41300
EngineeringandContingencies 10000
Total 51300
MULTIUSESIDEWALK
BYARSAVENUETONEWPATH
TYBEEISLANDGEORGIA
CONCEPTUALCOSTESTIMATE
HusseyGayBell DeYoungInc
ConsultingEngineers
November42010
1
CC Packet 11.18.2010Page 139 of 141
Item
No
Description Estimated
Quantity UnitPrice TotalPrice
1 Gradingcompleteincludingall
excavationandfillingfinishgradingof
pathareaandshouldersallclearingand
removalstestingbondsetc
JOB LUMPSUM 50000
2 6GradedAggregateBaseCourse 4700 SY 1600 75200
3 112AsphalticConcreteSurface
Courseincludingprimecoat
4700 SY 1300 61100
4 TrafficControl JOB LUMPSUM 7500
5 ErosionControlandGrassing JOB LUMPSUM 22000
Subtotal 215800
EngineeringandContingencies 53950
Total 269750
TYBEEGREENWAYBIKEWAYTRAIL
USHIGHWAY80CORRIDOR
TYBEEISLANDGEORGIA
CONCEPTUALCOSTESTIMATE
HusseyGayBell DeYoung
ConsultingEngineers
November42010
1
CC Packet 11.18.2010Page 140 of 141
CC Packet 11.18.2010Page 141 of 141