HomeMy Public PortalAboutCity Council_Minutes_2002-02-19_Regular 20021
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CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING MINUTES
FEBRUARY 19, 2002
INITIATION
1. CALL TO ORDER
Mayor Wilson called the City Council Meeting to order at 7:30 p.m.
2. ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
Councilman - Souder, Vizcarra, Zovak, Gillanders, Wilson
Councilman -None
City Manager Cole, City Attorney Martin, Public Safety Manager
Blackwell, Parks and Recreation Director Burroughs, Community
Development Director Dawson, City Clerk Flandrick, Senior
Management Assistant Flod
3. INVOCATION
The Invocation was given by Pastor David Brinkley, First Lutheran Church, 9123 East
Broadway.
4. PLEDGE OF ALLEGIANCE
Presentation of Colors and Pledge of Allegiance were led by Cub Scout Troop #124 under
the leadership of Den Leaders Don Weimer and Phil Novak. •
5. CEREMONIAL MATTERS
A. INTRODUCTION OF NEW EMPLOYEE — CODE ENFORCEMENT OFFICER
BRYAN ARIIZUMI
Mayor Wilson introduced Public Services Department's new Code Enforcement
Officer Bryan Ariizumi to the Council.
B. INTRODUCTION OF CAMELLIA FESTIVAL COURT
Mayor Wilson welcomed the Camellia Festival Court on behalf of the City Council.
Camellia Festival President Dan Arrighi introduced the court as follows:
Royal Court:
Michael Agajanian, Anthony Aldapa, Natilee Duran, Alexandria Oro, King Matthew
Hight and Queen Samantha Ortega
Banner Carriers:
Wesley Cardenaz, Miguel Onate, Kennedy Singer and Hannah Yoder
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA— None
7. CONSENT CALENDAR
Councilman Zovak removed Item H from the Consent Calendar. Councilman Vizcarra
removed Item B.
Mayor Pro Tem Gillanders moved to approve the remainder of the Consent Calendar,
seconded by Councilman Zovak and unanimously carried.
A. APPROVAL OF MINUTES
Approved the Minutes of the Regular Meeting of February 5, 2002, as presented.
City Council Minutes
February 19, 2002
Page 2
C. CODE ENFORCEMENT MONTHLY STATUS REPORT FOR JANUARY 2002
Received and filed the Code Enforcement Program Monthly Status Report submitted
for January 2002.
D. PETTY CASH REPORT
Received and filed the Petty Cash Report with the current charges.
E. ADOPTION OF RESOLUTION NO. 02 -4064 ORDERING THE ENGINEER'S
REPORT TO ESTABLISH LIGHTING AND MAINTENANCE DISTRICT
ASSESSMENT RATES FOR FISCAL YEAR 2002/2003
Adopted Resolution No. 02 -4064, a RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TEMPLE CITY ORDERING THE ENGINEER'S REPORT REQUIRED TO
LEVY THE LIGHTING AND MAINTENANCE DISTRICT ANNUAL ASSESSMENTS
FOR FISCAL YEAR 2002/2003.
F. REQUEST FOR TRAVEL AUTHORIZATION
Authorized out -of -area travel for Commissioners and staff.
G. APPROVAL OF FINAL PROGRESS PAYMENTS TO WILLDAN FOR WORK
PERFORMED ON THE LIVE OAK PARK NORTH PARKING LOT IMPROVEMENTS
(P98 -12) AND GREEN STREET RECONSTRUCTION (P01 -01) PROJECTS
Approved two progress payments totaling $10,074.71 to Willdan for work performed
on the Live Oak Park North Parking Lot Improvements Project (P98 -12) in the
amount of $118.48, and work performed on the Green Street Reconstruction Project
(P01 -01) in the amount of $9,956.23.
APPROVAL OF PERMIT FOR USE OF UNITED CALIFORNIA BANK'S PARKING
LOT FOR THE 2002 CAMELLIA FESTIVAL
Approved permit and agreement for the use of the parking lot located at the United
California Bank, 9934 Las Tunas Drive, for the annual Camellia Festival Parade on
February 23, 2002, and authorized the City Manager to sign.
J. BUDGET AMENDMENT — COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FOR FISCAL YEAR 2001 -2002
Approved a budget amendment in the current fiscal year 2001 -2002 budget to
designate an additional $13,000 of unallocated Community Development Block Grant
(CDBG) funds to support the City's Youth Scholarship Program.
K. ADOPTION OF RESOLUTION NO. 02 -4065 — APPROVAL OF PAYMENT OF BILLS
Adopted Resolution NO. 02 -4065, a RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF TEMPLE CITY ALLOWING CLAIMS AND DEMANDS IN THE SUM
OF $333,824.15 DEMAND NOS. 6743 THROUGH 6844.
B. PLANNING COMMISSION ACTIONS — FEB. 12
The City Council was requested to review the Planning Commission actions of their
Meeting of February 12, 2002.
Councilman Vizcarra requested clarification on Case #2 of the Planning Commission
actions of February 12tH
Community Development Director Dawson summarized the action taken on Case #2
in which the Planning Commission denied a request for a Tentative Parcel Map and
Zone Variance to subdivide an existing 10,266 square foot lot into two 5,133 square
foot Tots, requiring four variances.
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City Council Minutes
February 19, 2002
Page 3
Councilman Vizcarra moved to receive and file the Planning Commission actions of
their meeting of February 12, 2002, seconded by Councilman Souder and
unanimously carried.
H. APPROVAL OF A CHANGE ORDER AND FINAL PROGRESS PAYMENT TO RKA
CIVIL ENGINEERS, INC. FOR WORK PERFORMED ON THE 2000 -01 SLURRY
SEAL PROGRAM ON VARIOUS STREETS AND CIVIC CENTER PARKING LOTS
PROJECT (P96 -06)
The City Council was requested to approve a change order in the amount of
$5,533.00, and the final progress payment of $2,435.20 to RKA Civil Engineers, Inc.
for work performed on the 2000 -2001 Slurry Seal Program on Various Streets and
Civic Center Parking Lots Project (P96 -06).
Councilman Zovak inquired what the policy was regarding change orders and if a
contingency was built into the contract amount.
City Manager Cole responded the policy was, if there were no contingency, as in this
case, the change order had to be approved by Council. The reason for the length of
time involved was dependent upon resolution of RKA's oversight of the CJ
Construction Project.
Councilman Zovak moved to approve a change order in the amount of $5,533.00,
and the final progress payment of $2,435.20 to RKA Civil Engineers, Inc. for work
performed on the 2000 -01 Slurry Seal Program on Various Streets and Civic Center
Parking Lots Project (P96 -06), seconded by Councilman Souder and unanimously
carried.
8. UNFINISHED BUSINESS — None
9. NEW BUSINESS
A. CONSIDERATION OF A PROPOSAL FROM TRANSTECH ENGINEERING FOR
FEDERAL FUND SUPPORT SERVICES AND DESIGN /ENGINEERING SERVICES
FOR THE PROPOSED MUNICIPAL PARKING LOT AT SULTANA AVENUE AND
LAS TUNAS DRIVE
The City Council was requested to consider a proposal from Transtech Engineering
for federal fund support services and design /engineering services for the proposed
municipal parking lot at Sultana Avenue and Las Tunas Drive.
City Manager Cole distributed renderings of the proposed parking lot at Sultana and
Las Tunas supplied by Transtech Engineering and summarized his staff report.
In April, 2001, Council directed the City Manager to purchase several parcels of
property at the intersection of Sultana Avenue and Las Tunas Drive. The City closed
escrow on the properties, and after tenants were relocated and asbestos removed,
improvements were demolished in early January, 2002. The County of Los Angeles
contracted to perform rough grading and initial base installation, allowing the parcel
to be utilized for parking purposes while the design /engineering process for the final
parking lot design are undertaken.
Council was requested to consider color renderings of the proposed lot as the first
step of revitalization in this area. Council was also requested to provide direction for
a funding mechanism for these improvements. Staff has been working with Caltrans
to complete the certification process so the City may administer its own STP -L
projects. The City currently has $419,279 in unobligated STP -L funds, with $105,218
subject to lapse. It is expected that construction of this parking lot would qualify,
City Council Minutes
February 19, 2002
Page 4
although the process may take three to six months. Should Council determine to
utilize General Funds, the delay would be avoided.
Staff recommended approval of the Transtech proposal, with Transtech representing
the City with Caltrans and other associated entities in becoming a lead agency.
Should Council authorize the proposal, a budget amendment would be necessary to
draw funds from the General Fund so that the City can proceed immediately with the
project. Should the City be successful in obtaining Federal Funds approval, a
supplemental budget amendment would be included in the quarterly budget
amendments at a later date. In addition to the amount needed for the Transtech
proposal, the budget amendment included a $5,000 appropriation for work previously
authorized to do preliminary rough grading and installation of base material by the
Los Angeles Department of Public Works.
City Manager Cole responded to questions from Council and confirmed the
agreement with Transtech was in an amount not to exceed $59,330.00.
Ali Cayir, representing Transtech, stated Transtech prepared preliminary plans at no
cost in Year 2000 and recently was asked to prepare color renderings. The
agreement would include concept design and actual design plans, submittal of the
application to MTA and Caltrans and building construction management. With the
use of overheads to show the preliminary conceptual design, Mr. Cayir explained the
design phases of the project, and the possible features that may be incorporated.
Council directed questions to Mr. Cayir regarding number of parking spaces, signage,
fence and wall construction materials, landscaping and lighting.
City Manager Cole answered questions regarding the easement to the south, stating
the City would comply with all requirements of the easement. Mr. Cayir stated the
project would require a negative declaration and it was estimated the federal funding
process would take 3 -4 months.
Bob Welemin stated when Home Depot went in, there was a traffic problem with a
long right turn lane to get into the parking lot. There may be a traffic problem at Las
Tunas and Sultana when busses stop at the bus stop blocking one lane unless there
is a turn -in for busses.
Tom Naber, 5950 N. Cloverly, asked if there would be any handicapped parking
spaces. Mr. Cayir confirmed there would be, as required.
Mayor Pro Tem Gillanders moved to approve seeking Federal STP -L funding for this
project, authorize the City Manager to execute an agreement for services with
Transtech in an amount not to exceed $59,330.00, and amend the budget as
recommended, seconded by Councilman Zovak and unanimously carried.
B. CONSIDERATION OF REQUEST FROM THE MANNY MOTA INTERNATIONAL
FOUNDATION TO CO- SPONSOR A BASEBALL FEST EVENT AT LIVE OAK PARK
City Manager Cole presented a request from the Manny Mota Foundation for the City
to consider co- sponsoring a Baseball Fest at Live Oak Park on May 18, 2002. The
Foundation approached the City several months ago through the Sheriff's
Department to provide a quality event for the community, in particular benefiting
underprivileged children. The event would include baseball and football clinics,
featuring former players from Major League Baseball and the NFL, interactive games,
exhibits, celebrity storytelling, autographs, a health faire, food court area and more.
The Foundation would provide the volunteer staff to operate the event. The City
would assist by offering the facility, some supplies, and staff to assist with set up and
clean up.
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City Council Minutes
February 19, 2002
Page 5
Parks & Recreation Director Burroughs added that Little League would change the
date of their games to May 19th and would assist in coordinating and publicizing the
event.
Lt. David Silversparre, Temple City Sheriff's Station, asked Council to support this
venture. The sheriff's advisory committee will highly support and publicize the event.
Temple City was chosen as it is a centralized location. He confirmed that there
would be a need for extra sheriff detail.
Parks & Recreation Director Burroughs provided further details of the event and
stated the Foundation is a non - profit organization and the event will include
sponsorships as well as vendors. The Little League Snack Bar will be open and a
portion of their proceeds will be donated. Regarding insurance requirements for
vendors, Ms. Burroughs suggested, as with the Camellia Festival, food vendors could
be required to provide insurance.
Mayor Pro Tem Gillanders moved to:
1) approve the request from the Manny Mota International Foundation to co-
sponsor the Baseball Fest at Live Oak Park, subject to review by Council prior
to the event; and
2) authorize Temple City American Little League to use the north and south
baseball diamonds on Sunday, May 19, 2002 for rescheduled games, including
the use of the field lights if necessary,
seconded by Councilman Souder and unanimously carried.
10. COMMUNICATIONS — None
11. RECESS TO COMMUNITY REDEVELOPMENT AGENCY
At 8:35 p.m., the City Council met as the Community Redevelopment Agency, and approved
Minutes of the Regular Meeting of February 5, 2002. Minutes of the Agency are set forth in
full in the Agency records.
RECONVENE AS CITY COUNCIL
The City Council Meeting reconvened at 8:36 p.m. with all Councilmembers present.
12. ACTION ON REQUEST BY CRA— None
13. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA— None
14. UPDATE FROM CITY MANAGER — None
15. MATTERS FROM CITY OFFICIALS — None
16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA
A. COUNCILMAN SOUDER
1) Discussion of Letter sent to JPA Members
Councilman Souder, referring to a letter sent out January 22nd by Mayor Wilson
to JPA members of the San Gabriel Valley Animal Control Authority, stated it
was his understanding that in the past this type of action was voted on by
Council. Anytime a direction or policy change was proposed, it was brought
back to Council. He did not see the letter before it went out and not asked if he
agreed with it. He said he thought there was a need to make sure Council had
an opportunity to participate in the letter.
City Council Minutes
February 19, 2002
Page 6
Mayor Wilson stated the letter was written in her capacity as the Council
representative to the Authority and she had spoken to the Finance Services
Director and City Manager and Public Safety Manager about this issue. The
reason she felt she had to go forward was she did not see the City having to
spend $3,000 owed to the JPA and she wanted to expedite the issue as quickly
as she could. She had the letter written through the City Attorney and would
have brought the entire matter back to Council after she had heard from the
JPA.
Councilman Souder said he had no argument about the content of the letter,
but was not sure there would have been Council consensus to get out of the
JPA, as he had not heard any report from Mayor Wilson on this matter and she
did not have Council approval.
Mayor Wilson stated she wrote the letter on recommendation from the City
Attorney after going over the matter with the City Attorney and City Manager
and did not see that what she was doing was wrong.
Councilman Souder responded he believed Mayor Wilson was advised she
should run the matter by Council as Council has not been asked if they want to
get out of the JPA or had facts presented to them. He repeated he did not
know if he would want to get out of the JPA, but would have liked to make that
decision.
Mayor Wilson responded she felt, as she was pressed for time for the payment
of the $3,000, that she wanted to get a response from the JPA members before
presenting a whole package to Council.
Mayor Pro Tem Gillanders stated normally when one Councilmember writes a
letter representing themselves as individuals, it is well within their purview.
This however, represents a change of public policy and it is not up to any one
Councilmember to change policy. Individual members of Council have only
one vote.
Councilman Zovak agreed with Councilman Souder and Mayor Pro Tem
Gillanders, stating he saw this as a policy decision.
Mayor Wilson said she just wished to get the letter sent out and Council did not
have a meeting at that time.
City Manager Cole stated for clarification that Mayor Wilson discussed the
matter with him after the letter was released and he advised bringing the item
before Council as he believed it was a matter of policy .
B. COUNCILMAN VIZCARRA — None
C. COUNCILMAN ZOVAK
Councilman Zovak said he had a great time at the Chamber of Commerce Grand
Opening on Saturday and was looking forward to completing the parking lot project.
D. MAYOR PRO TEM GILLANDERS
Mayor Pro Tem Gillanders thanked Councilmen Vizcarra and Zovak for their
assistance with driving cars in the Camellia Festival parade.
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E. MAYOR WILSON
Mayor Wilson stated, although not on the agenda, she received correspondence from
Michael Miller asking for Council's supporting vote for him for the San Gabriel Valley
Water Authority Board position. She asked if Council wished to place this on the
agenda.
Councilman Zovak stated Council had been solicited by another individual also.
City Manager Cole informed Council to notify him if they wished to consider a
nomination for this position.
Mayor Wilson informed everyone of the visit of Magdalena officials tomorrow
afternoon and Council's dinner for them tomorrow evening. City Manager Cole
added the Festival Director made arrangements for the visitors to be in the Camellia
Festival parade.
17. LITIGATION UPDATE
The City Council reviewed the most recent litigation update provided by the City Attorney.
18. CLOSED SESSION — None
19. ADJOURNMENT
The City Council Meeting adjourned at 8:51 p.m.
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