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HomeMy Public PortalAboutCity Council_Minutes_2002-02-19_Regular 20021 1 1 CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING MINUTES FEBRUARY 19, 2002 INITIATION 1. CALL TO ORDER Mayor Wilson called the City Council Meeting to order at 7:30 p.m. 2. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: Councilman - Souder, Vizcarra, Zovak, Gillanders, Wilson Councilman -None City Manager Cole, City Attorney Martin, Public Safety Manager Blackwell, Parks and Recreation Director Burroughs, Community Development Director Dawson, City Clerk Flandrick, Senior Management Assistant Flod 3. INVOCATION The Invocation was given by Pastor David Brinkley, First Lutheran Church, 9123 East Broadway. 4. PLEDGE OF ALLEGIANCE Presentation of Colors and Pledge of Allegiance were led by Cub Scout Troop #124 under the leadership of Den Leaders Don Weimer and Phil Novak. • 5. CEREMONIAL MATTERS A. INTRODUCTION OF NEW EMPLOYEE — CODE ENFORCEMENT OFFICER BRYAN ARIIZUMI Mayor Wilson introduced Public Services Department's new Code Enforcement Officer Bryan Ariizumi to the Council. B. INTRODUCTION OF CAMELLIA FESTIVAL COURT Mayor Wilson welcomed the Camellia Festival Court on behalf of the City Council. Camellia Festival President Dan Arrighi introduced the court as follows: Royal Court: Michael Agajanian, Anthony Aldapa, Natilee Duran, Alexandria Oro, King Matthew Hight and Queen Samantha Ortega Banner Carriers: Wesley Cardenaz, Miguel Onate, Kennedy Singer and Hannah Yoder 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA— None 7. CONSENT CALENDAR Councilman Zovak removed Item H from the Consent Calendar. Councilman Vizcarra removed Item B. Mayor Pro Tem Gillanders moved to approve the remainder of the Consent Calendar, seconded by Councilman Zovak and unanimously carried. A. APPROVAL OF MINUTES Approved the Minutes of the Regular Meeting of February 5, 2002, as presented. City Council Minutes February 19, 2002 Page 2 C. CODE ENFORCEMENT MONTHLY STATUS REPORT FOR JANUARY 2002 Received and filed the Code Enforcement Program Monthly Status Report submitted for January 2002. D. PETTY CASH REPORT Received and filed the Petty Cash Report with the current charges. E. ADOPTION OF RESOLUTION NO. 02 -4064 ORDERING THE ENGINEER'S REPORT TO ESTABLISH LIGHTING AND MAINTENANCE DISTRICT ASSESSMENT RATES FOR FISCAL YEAR 2002/2003 Adopted Resolution No. 02 -4064, a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY ORDERING THE ENGINEER'S REPORT REQUIRED TO LEVY THE LIGHTING AND MAINTENANCE DISTRICT ANNUAL ASSESSMENTS FOR FISCAL YEAR 2002/2003. F. REQUEST FOR TRAVEL AUTHORIZATION Authorized out -of -area travel for Commissioners and staff. G. APPROVAL OF FINAL PROGRESS PAYMENTS TO WILLDAN FOR WORK PERFORMED ON THE LIVE OAK PARK NORTH PARKING LOT IMPROVEMENTS (P98 -12) AND GREEN STREET RECONSTRUCTION (P01 -01) PROJECTS Approved two progress payments totaling $10,074.71 to Willdan for work performed on the Live Oak Park North Parking Lot Improvements Project (P98 -12) in the amount of $118.48, and work performed on the Green Street Reconstruction Project (P01 -01) in the amount of $9,956.23. APPROVAL OF PERMIT FOR USE OF UNITED CALIFORNIA BANK'S PARKING LOT FOR THE 2002 CAMELLIA FESTIVAL Approved permit and agreement for the use of the parking lot located at the United California Bank, 9934 Las Tunas Drive, for the annual Camellia Festival Parade on February 23, 2002, and authorized the City Manager to sign. J. BUDGET AMENDMENT — COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2001 -2002 Approved a budget amendment in the current fiscal year 2001 -2002 budget to designate an additional $13,000 of unallocated Community Development Block Grant (CDBG) funds to support the City's Youth Scholarship Program. K. ADOPTION OF RESOLUTION NO. 02 -4065 — APPROVAL OF PAYMENT OF BILLS Adopted Resolution NO. 02 -4065, a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY ALLOWING CLAIMS AND DEMANDS IN THE SUM OF $333,824.15 DEMAND NOS. 6743 THROUGH 6844. B. PLANNING COMMISSION ACTIONS — FEB. 12 The City Council was requested to review the Planning Commission actions of their Meeting of February 12, 2002. Councilman Vizcarra requested clarification on Case #2 of the Planning Commission actions of February 12tH Community Development Director Dawson summarized the action taken on Case #2 in which the Planning Commission denied a request for a Tentative Parcel Map and Zone Variance to subdivide an existing 10,266 square foot lot into two 5,133 square foot Tots, requiring four variances. 1 1 1 City Council Minutes February 19, 2002 Page 3 Councilman Vizcarra moved to receive and file the Planning Commission actions of their meeting of February 12, 2002, seconded by Councilman Souder and unanimously carried. H. APPROVAL OF A CHANGE ORDER AND FINAL PROGRESS PAYMENT TO RKA CIVIL ENGINEERS, INC. FOR WORK PERFORMED ON THE 2000 -01 SLURRY SEAL PROGRAM ON VARIOUS STREETS AND CIVIC CENTER PARKING LOTS PROJECT (P96 -06) The City Council was requested to approve a change order in the amount of $5,533.00, and the final progress payment of $2,435.20 to RKA Civil Engineers, Inc. for work performed on the 2000 -2001 Slurry Seal Program on Various Streets and Civic Center Parking Lots Project (P96 -06). Councilman Zovak inquired what the policy was regarding change orders and if a contingency was built into the contract amount. City Manager Cole responded the policy was, if there were no contingency, as in this case, the change order had to be approved by Council. The reason for the length of time involved was dependent upon resolution of RKA's oversight of the CJ Construction Project. Councilman Zovak moved to approve a change order in the amount of $5,533.00, and the final progress payment of $2,435.20 to RKA Civil Engineers, Inc. for work performed on the 2000 -01 Slurry Seal Program on Various Streets and Civic Center Parking Lots Project (P96 -06), seconded by Councilman Souder and unanimously carried. 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. CONSIDERATION OF A PROPOSAL FROM TRANSTECH ENGINEERING FOR FEDERAL FUND SUPPORT SERVICES AND DESIGN /ENGINEERING SERVICES FOR THE PROPOSED MUNICIPAL PARKING LOT AT SULTANA AVENUE AND LAS TUNAS DRIVE The City Council was requested to consider a proposal from Transtech Engineering for federal fund support services and design /engineering services for the proposed municipal parking lot at Sultana Avenue and Las Tunas Drive. City Manager Cole distributed renderings of the proposed parking lot at Sultana and Las Tunas supplied by Transtech Engineering and summarized his staff report. In April, 2001, Council directed the City Manager to purchase several parcels of property at the intersection of Sultana Avenue and Las Tunas Drive. The City closed escrow on the properties, and after tenants were relocated and asbestos removed, improvements were demolished in early January, 2002. The County of Los Angeles contracted to perform rough grading and initial base installation, allowing the parcel to be utilized for parking purposes while the design /engineering process for the final parking lot design are undertaken. Council was requested to consider color renderings of the proposed lot as the first step of revitalization in this area. Council was also requested to provide direction for a funding mechanism for these improvements. Staff has been working with Caltrans to complete the certification process so the City may administer its own STP -L projects. The City currently has $419,279 in unobligated STP -L funds, with $105,218 subject to lapse. It is expected that construction of this parking lot would qualify, City Council Minutes February 19, 2002 Page 4 although the process may take three to six months. Should Council determine to utilize General Funds, the delay would be avoided. Staff recommended approval of the Transtech proposal, with Transtech representing the City with Caltrans and other associated entities in becoming a lead agency. Should Council authorize the proposal, a budget amendment would be necessary to draw funds from the General Fund so that the City can proceed immediately with the project. Should the City be successful in obtaining Federal Funds approval, a supplemental budget amendment would be included in the quarterly budget amendments at a later date. In addition to the amount needed for the Transtech proposal, the budget amendment included a $5,000 appropriation for work previously authorized to do preliminary rough grading and installation of base material by the Los Angeles Department of Public Works. City Manager Cole responded to questions from Council and confirmed the agreement with Transtech was in an amount not to exceed $59,330.00. Ali Cayir, representing Transtech, stated Transtech prepared preliminary plans at no cost in Year 2000 and recently was asked to prepare color renderings. The agreement would include concept design and actual design plans, submittal of the application to MTA and Caltrans and building construction management. With the use of overheads to show the preliminary conceptual design, Mr. Cayir explained the design phases of the project, and the possible features that may be incorporated. Council directed questions to Mr. Cayir regarding number of parking spaces, signage, fence and wall construction materials, landscaping and lighting. City Manager Cole answered questions regarding the easement to the south, stating the City would comply with all requirements of the easement. Mr. Cayir stated the project would require a negative declaration and it was estimated the federal funding process would take 3 -4 months. Bob Welemin stated when Home Depot went in, there was a traffic problem with a long right turn lane to get into the parking lot. There may be a traffic problem at Las Tunas and Sultana when busses stop at the bus stop blocking one lane unless there is a turn -in for busses. Tom Naber, 5950 N. Cloverly, asked if there would be any handicapped parking spaces. Mr. Cayir confirmed there would be, as required. Mayor Pro Tem Gillanders moved to approve seeking Federal STP -L funding for this project, authorize the City Manager to execute an agreement for services with Transtech in an amount not to exceed $59,330.00, and amend the budget as recommended, seconded by Councilman Zovak and unanimously carried. B. CONSIDERATION OF REQUEST FROM THE MANNY MOTA INTERNATIONAL FOUNDATION TO CO- SPONSOR A BASEBALL FEST EVENT AT LIVE OAK PARK City Manager Cole presented a request from the Manny Mota Foundation for the City to consider co- sponsoring a Baseball Fest at Live Oak Park on May 18, 2002. The Foundation approached the City several months ago through the Sheriff's Department to provide a quality event for the community, in particular benefiting underprivileged children. The event would include baseball and football clinics, featuring former players from Major League Baseball and the NFL, interactive games, exhibits, celebrity storytelling, autographs, a health faire, food court area and more. The Foundation would provide the volunteer staff to operate the event. The City would assist by offering the facility, some supplies, and staff to assist with set up and clean up. 1 1 1 1 1 City Council Minutes February 19, 2002 Page 5 Parks & Recreation Director Burroughs added that Little League would change the date of their games to May 19th and would assist in coordinating and publicizing the event. Lt. David Silversparre, Temple City Sheriff's Station, asked Council to support this venture. The sheriff's advisory committee will highly support and publicize the event. Temple City was chosen as it is a centralized location. He confirmed that there would be a need for extra sheriff detail. Parks & Recreation Director Burroughs provided further details of the event and stated the Foundation is a non - profit organization and the event will include sponsorships as well as vendors. The Little League Snack Bar will be open and a portion of their proceeds will be donated. Regarding insurance requirements for vendors, Ms. Burroughs suggested, as with the Camellia Festival, food vendors could be required to provide insurance. Mayor Pro Tem Gillanders moved to: 1) approve the request from the Manny Mota International Foundation to co- sponsor the Baseball Fest at Live Oak Park, subject to review by Council prior to the event; and 2) authorize Temple City American Little League to use the north and south baseball diamonds on Sunday, May 19, 2002 for rescheduled games, including the use of the field lights if necessary, seconded by Councilman Souder and unanimously carried. 10. COMMUNICATIONS — None 11. RECESS TO COMMUNITY REDEVELOPMENT AGENCY At 8:35 p.m., the City Council met as the Community Redevelopment Agency, and approved Minutes of the Regular Meeting of February 5, 2002. Minutes of the Agency are set forth in full in the Agency records. RECONVENE AS CITY COUNCIL The City Council Meeting reconvened at 8:36 p.m. with all Councilmembers present. 12. ACTION ON REQUEST BY CRA— None 13. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA— None 14. UPDATE FROM CITY MANAGER — None 15. MATTERS FROM CITY OFFICIALS — None 16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMAN SOUDER 1) Discussion of Letter sent to JPA Members Councilman Souder, referring to a letter sent out January 22nd by Mayor Wilson to JPA members of the San Gabriel Valley Animal Control Authority, stated it was his understanding that in the past this type of action was voted on by Council. Anytime a direction or policy change was proposed, it was brought back to Council. He did not see the letter before it went out and not asked if he agreed with it. He said he thought there was a need to make sure Council had an opportunity to participate in the letter. City Council Minutes February 19, 2002 Page 6 Mayor Wilson stated the letter was written in her capacity as the Council representative to the Authority and she had spoken to the Finance Services Director and City Manager and Public Safety Manager about this issue. The reason she felt she had to go forward was she did not see the City having to spend $3,000 owed to the JPA and she wanted to expedite the issue as quickly as she could. She had the letter written through the City Attorney and would have brought the entire matter back to Council after she had heard from the JPA. Councilman Souder said he had no argument about the content of the letter, but was not sure there would have been Council consensus to get out of the JPA, as he had not heard any report from Mayor Wilson on this matter and she did not have Council approval. Mayor Wilson stated she wrote the letter on recommendation from the City Attorney after going over the matter with the City Attorney and City Manager and did not see that what she was doing was wrong. Councilman Souder responded he believed Mayor Wilson was advised she should run the matter by Council as Council has not been asked if they want to get out of the JPA or had facts presented to them. He repeated he did not know if he would want to get out of the JPA, but would have liked to make that decision. Mayor Wilson responded she felt, as she was pressed for time for the payment of the $3,000, that she wanted to get a response from the JPA members before presenting a whole package to Council. Mayor Pro Tem Gillanders stated normally when one Councilmember writes a letter representing themselves as individuals, it is well within their purview. This however, represents a change of public policy and it is not up to any one Councilmember to change policy. Individual members of Council have only one vote. Councilman Zovak agreed with Councilman Souder and Mayor Pro Tem Gillanders, stating he saw this as a policy decision. Mayor Wilson said she just wished to get the letter sent out and Council did not have a meeting at that time. City Manager Cole stated for clarification that Mayor Wilson discussed the matter with him after the letter was released and he advised bringing the item before Council as he believed it was a matter of policy . B. COUNCILMAN VIZCARRA — None C. COUNCILMAN ZOVAK Councilman Zovak said he had a great time at the Chamber of Commerce Grand Opening on Saturday and was looking forward to completing the parking lot project. D. MAYOR PRO TEM GILLANDERS Mayor Pro Tem Gillanders thanked Councilmen Vizcarra and Zovak for their assistance with driving cars in the Camellia Festival parade. 1 1 City Council Minutes February 19, 2002 Page 7 E. MAYOR WILSON Mayor Wilson stated, although not on the agenda, she received correspondence from Michael Miller asking for Council's supporting vote for him for the San Gabriel Valley Water Authority Board position. She asked if Council wished to place this on the agenda. Councilman Zovak stated Council had been solicited by another individual also. City Manager Cole informed Council to notify him if they wished to consider a nomination for this position. Mayor Wilson informed everyone of the visit of Magdalena officials tomorrow afternoon and Council's dinner for them tomorrow evening. City Manager Cole added the Festival Director made arrangements for the visitors to be in the Camellia Festival parade. 17. LITIGATION UPDATE The City Council reviewed the most recent litigation update provided by the City Attorney. 18. CLOSED SESSION — None 19. ADJOURNMENT The City Council Meeting adjourned at 8:51 p.m. 1 ATTEST: 1 ayor