HomeMy Public PortalAbout05-27-2021 THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA,
MAY 27, 2021
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday,May 27, 2021, in the Hutton Community Room at the Municipal Building, 50 North 5th
Street,Richmond, Indiana.
CALL TO ORDER
President Robinson called the meeting to order and the following business was conducted:
ROLL CALL
Board members present were: Vicki Robinson, Emily Palmer and Matt Evans.
Also in attendance were Kim Vessels,Assistant City Attorney;Monica Burns,Deputy City Clerk;
Elijah Welch, Sanitary Engineer via Zoom; Greg Stiens, Director of Board of Public Works and
Engineering; Tammy Tidrow, Community Development Specialist; Fire Chief Jerry Purcell;
Randy Kouns, Director of Information and Technology; and, Media via Zoom.
APPROVAL OF MINUTES
Ms. Palmer moved to approve the minutes of May 20,2021, supported by Mr. Evans. Upon a vote
viva voce,the motion carried.
CLAIMS FOR PAYMENT
Mr. Evans moved to approve the Claims for Payment for May 28, 2021 in the amount of One
Hundred Sixty Seven Thousand Eight Hundred Forty Six Dollars and ninety five cents
($167,846.95), supported by Ms. Palmer. Upon a vote viva voce, the motion carried.
PAYROLL CLAIMS FOR PAYMENT -None
PAYROLL CLAIMS FOR PAYMENT FOR PENSION
Mr. Evans moved to approve the Payroll Claims for Payment for Pension for May 28, 2021 in the amount
of Two Hundred Sixty Nine Thousand Two Hundred Twenty Three Dollars and twenty five cents
($269,223.25), supported by Ms. Palmer. Upon a vote viva voce,the motion carried.
REQUESTS
• STREET CLOSURE
City of Richmond
Board of Works Minutes
May 27,2021
Sanitation Dept.
Presented by Elijah Welch Approved by Lt. Donnie Benedict- Traffic Division.
Starting on June 7, 2021 and ongoing for at least 3 weeks or until the project is done they
are requesting to close Henley Road between Southeast Parkway and South"B" Street.
They will be working with property owners whom need access to their properties.
Ms.Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the
motion carried.
BID OPENINGS -None
BID AWARDS -None
CONTRACTS
• CONTRACT NO. 57-2021 — CPA STRATEGIES, LLC D/B/A CLIMATE
ADAPTATION PLANNING ANALYTICS
To provide professional consultation advisory campaign and report services in connection
with a 2021 Urban Heat Island Mapping project for the City. Their services will include,
but not limited to, planning, organizing, providing data collection tools, analytics, and
preparing results for the culmination of a final report to show a geographically specific
analysis on the impact of the heat within the City neighborhoods.
Not to exceed $7,500.00.
Ms. Palmer moved to approve,supported by Mr. Evans. Upon a vote viva voce,the motion
carried.
• CONTRACT NO. 63-2021 —A249-21-LG210181 —INDOT
This a grant agreement with INDOT of State Funds through the Community Crossing
Matching Grant Program.The City's portion of the Grant will come from TIF Funds.These
funds will pay for the rehabilitation of six roads leading to the TIF District. The work is to
begin in late September or early October. The grant is in the amount $180,510.00 and the
City's match is the same.
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the
motion carried.
• CONTRACT NO. 65-2021 —REDDOG ENTERPRISE, INC
They will provided mowing services for certain vacant properties for the City. Services
will include, but aren't limited to, mowing, trimming, trimming, lawn edging, and
Board of Works Minutes
May 27,2021
sweeping and cleaning the clippings and debris. Properties will be mowed at a cost of
$175.00 per property every time it is mowed.
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce, the
motion carried.
• CONTRACT NO. 66-2021 —OFFICE THREE SIXTY
They will furnish and install office items,workspace, storage units and classroom furniture
for the Izzy David Edelman Police and Fire Training and Physical Fitness Center.
Not to exceed $35,650.00
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce, the
motion carried.
CHANGE ORDERS -None
ADDENDUMS
• ADDENDUM NO. 4 TO CONTRACT NO. 4-2021 —DYLAN SHIRKEY
To continue to furnish certain training and project implementation and coordination
services for the City's Information Technology Department.
Not to exceed $4,000.00
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the
motion carried.
RESOLUTIONS
• RESOLUTION NO. 6-2021 —TO ACCEPT ASSIGNMENT OF EASEMENT
The City will proceed with the acceptance of the assignment from SPUR to take an
assigned easement interest in a 75 foot easement area to construct and maintain a nature
trail'which will be part of the upcoming Wayne County Heritage Trail Project.
Mr. Evans moved to approve, supported by Ms. Palmer. Upon a vote viva voce,the
motion carried.
PETITIONS
• CURB CUTS
Those are as follows:
1022 SW 15th Street
Board of Works Minutes
May 27,2021
207 South 34th Street
209 South 34th Street
211 South 34th Street
213 South 34th Street
208 Arbor Drive
214 Arbor Drive
217 Arbor Drive
225 Arbor Drive
227 Arbor Drive
229 Arbor Drive
Ms. Palmer moved to approve, supported by Mr. Evans. Upon a vote viva voce,the
motion carried.
MISCELLANEOUS
• LETTER OF ENGAGEMENT
A.J. Sickmann is submitting a Letter of Engagement regarding a Firefighter disciplinary
hearing to the board and is asking the Board to allow Vicki Robinson as Board President
to accept and sign for the letter.
Mr.Evans moved to approve, supported by Ms.Palmer.Upon a vote viva voce,the motion
carried.
• THERE WILL BE NO MEETING ON JUNE 24,2021
This is just an FYI that there is not going to be meeting on this date.
ADJOURNMENT
After a motion was duly made, the meeting was adjourned.
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Vicki Robinson, President
ATTEST: 7696419 i '` 11'.
Monica Burns, Deputy City Clerk
A recording of this meeting is on file in the Office of the City Clerk.