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Capital Planning Committee Packet 012821
Town of Brewster Capital Planning Committee 2198 Main St., Brewster, MA 02631 capitalplanningcommittee@brewster-ma.gov (508) 896-3701 REVISED MEETING AGENDA Remote Participation Only January 28, 2020 at 10:30 AM This meeting will be conducted by remote participation pursuant to Governor Baker’s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The Town has established specific email addresses for each board and committee so the public can submit comments either before or during the meeting. To submit public comment or questions to the Select Board, please email: capitalplanning@brewster-ma.gov. To view the: Live broadcast: Tune to Brewster Government TV Channel 18 Livestream: Go to www.livestream.brewster-ma.gov Audio/video recording: Go to www.tv.brewster-ma.gov Capital Planning Committee Cynthia Caldwell Ross Gorman Bill Schirmacher Town Administrator Peter Lombardi Treasurer/Collector Lisa Vitale Finance Director Mimi Bernardo (Alternate) 1.Call to Order 2.Declaration of a Quorum 3.Meeting Participation Statement 4.Public Announcements and Comment 5.Review and Vote on Updated FY21-25 Capital Plan 6.Matters Not Reasonably Anticipated by the Chair 7.Next Meetings 8.Adjournment Date Posted:Date Revised:Received by Town Clerk: 01/26/2021 TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN 1 DPW Drainage/Road Maintenance FC/Operating Budget 225,000 275,000 300,000 325,000 350,000 2 DPW Tree Work, Removal and Planting Operating Budget 20,000 20,000 20,000 20,000 20,000 3 DPW Irrigation Projects Operating Budget 15,000 15,000 15,000 15,000 15,000 4 DPW MS4 Stormwater Compliance FC 80,000 100,000 90,000 80,000 70,000 5 DPW Landfill Monitoring FC 60,000 65,000 70,000 75,000 80,000 6 DPW Millstone Road Design Road Bond 283,425 20,000 0 0 0 7 DPW Millstone Road Construction Road Bond 0 1,750,000 3,500,000 0 0 8 DPW Route 137 Design & Construction CH. 90 0 0 1,200,000 0 0 9 DPW Other State Aid (Ch 90) Road Projects (TBD) CH. 90 0 315,000 315,000 315,000 315,000 10 DPW Complete Streets Road Project(s) State Grant 0 0 0 400,000 0 11 DPW Crosby Culvert Federal Grant/Road Bond 416,474 0 0 0 0 12 DPW H-4 Dump Truck 2008 FC 235,000 0 0 0 0 13 DPW P-2 One Ton Dump Truck 2012 FC 0 100,000 0 0 0 14 DPW P-G Scag 48 2010 FC 0 15,000 0 0 0 15 DPW P-D Great Dame Mower 2010 FC 0 15,000 0 0 0 16 DPW H-13 Hot Box 2014 FC 0 0 50,000 0 0 17 DPW H-14 Asphalt Roller FC 0 0 50,000 0 0 18 DPW L-2 Front End Loader 1989(replace with smaller equip)FC 0 100,000 0 0 0 19 DPW P-J Scag Turf Tiger 2011 FC 0 15,000 0 0 0 20 DPW H-11 15" Chipper FC 0 0 75,000 0 0 21 DPW L-3 Loader/Backhoe 2006 FC 0 0 0 225,000 0 22 DPW H-18 Paint Trailer 1991 FC 0 0 0 10,000 0 23 DPW H-19 Utility Trailer 1989 FC 0 0 0 10,000 0 24 DPW P-V Leaf Vacuum 2013 FC 0 0 20,000 0 0 25 DPW H-9 Silverado 1 ton 2015 FC 0 0 0 100,000 0 27 DPW H-17 Cam Trailer 2009 FC 0 0 0 10,000 0 28 DPW H-6 Dodge Ram 2015 FC 0 0 0 0 120,000 29 DPW G-12 Chevy 2016 Foreman Vehicle FC 0 0 0 0 80,000 Subtotal DPW Department 1,334,899 2,805,000 5,705,000 1,585,000 1,050,000 1 POLICE Vehicle Replacement FC 135,000 135,000 140,000 140,000 140,000 2 POLICE IT Repair/Replacement FC 20,000 0 0 20,000 0 3 POLICE Security Pen/Fencing/Gate FC 0 0 50,000 25,000 0 4 POLICE Building Work FC 15,000 0 0 0 0 5 POLICE Ballistic Vest Replacement (23)FC 0 25,000 0 0 0 6 POLICE Cruiser Video Replacement FC 0 55,000 0 0 0 7 POLICE Mobile Data Terminal Replacement FC 0 0 35,000 0 0 8 POLICE Community Room Improvements FC 0 0 0 30,000 0 9 POLICE Dual Enthalpy Economizer Green Communities/Utility Incentives 10,000 0 0 0 0 10 POLICE Demand Control Vent Green Communities/Utility Incentives 46,000 0 0 0 0 11 POLICE Dispatch Console FC 0 0 0 50,000 0 12 POLICE Tasers FC 0 0 0 0 40,000 Subtotal Police Department 226,000 215,000 225,000 265,000 180,000 TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN #Dept Project Funding Source FY2021 FY2022 FY2023 FY2024 FY2025 1 FACILITIES Drummer Boy Gazebo Lighting and Shed FC 0 16,000 0 0 0 2 FACILITIES Town Hall Window Replacement FC 16,000 50,000 50,000 0 0 3 FACILITIES Town Hall Lighting Upgrade Utility Incentives/Green Communities 30,328 0 0 0 0 Subtotal Facilities Department 46,328 66,000 50,000 0 0 1 LIBRARY Bathroom Tile replacement FC 6,918 0 0 0 0 2 LIBRARY Replace Alarm System FC 7,500 0 0 0 0 3 LIBRARY Library EMS & DCV & Dual Enthalpy Utility Incentives/Green Communities 50,700 0 0 0 0 4 LIBRARY Library Renovation Design/Construction CPC/FC/MLBC/Debt Exclusion/Capital Stabilization 0 471,180 0 12,286,355 0 Subtotal Ladies Library Department 65,118 471,180 0 12,286,355 0 1 IT Technology Upgrades/Replacement FC 20,000 25,000 25,000 30,000 30,000 2 IT Microsoft Office 365/Hosted Upgrade Cares Act 45,000 0 0 0 0 Subtotal IT Department 65,000 25,000 25,000 30,000 30,000 1 DNR Freemans Pond Culvert Wing Walls Federal Grant/State Grant 0 325,000 0 0 0 2 DNR Stony Brook Millsites Retaining Wall Federal Grant/State Grant/CPC 461,867 0 0 0 0 3 DNR Walkers Pond Water Quality FC 40,000 0 0 0 0 4 DNR HVAC Upgrades Utility Incentives/Green Communities 61,000 0 0 0 0 5 DNR Lighting Upgrade Green Communities 7,028 0 0 0 0 6 DNR Bike Trail Extension (Linnell Landing) State Grant/Complete Streets 0 0 800,000 1,100,000 0 7 DNR Wing Island Boardwalk Design & Permit State Grant/BCT 145,000 0 0 0 0 8 DNR Wing Island Construction BCT/CPC 0 0 500,000 600,000 0 9 DNR Beach & Landing Repairs and Improvements FC 0 30,000 30,000 30,000 30,000 10 DNR Long Pond Boat Ramp FC 80,000 0 0 0 0 Subtotal Natural Resources Department 794,895 355,000 1,330,000 1,730,000 30,000 1 SB Housing Trust General Stabilization/FC/STR 400,000 275,000 302,500 332,750 366,025 2 SB Capital Stabilization General Stabilization 500,000 350,000 0 0 0 3 SB Dog Park CPC/STANTON GRANT/DONATION 525,000 0 0 0 0 4 SB Drummer Boy Master Plan Update State Grant 0 0 0 0 0 5 SB Outdoor Hydration Stations (7)State Grant/CPC 0 90,000 0 0 0 6 SB Integrated Water Resource Planning/Implementation FC 75,000 75,000 75,000 75,000 75,000 7 SB Fertilizer Impact Assessment (Golf Course-IWRMP)State Grant/FC 140,000 0 0 0 0 8 SB Septic Upgrade (Golf Course-IWRMP)FC 150,000 0 0 0 0 9 SB Phosphorus Treatment Pilot Program (Ponds)State Grant/FC 0 0 150,000 0 0 10 SB Community Center Design/Construction FC/Debt Exclusion/Capital Stabilization 0 0 0 TBD 0 11 SB Millstone Road Housing CPC/Housing Trust 0 1,000,000 0 0 0 Subtotal Select Board Department 1,790,000 1,790,000 527,500 407,750 441,025 1 ASSESS Valuation Services Overlay 0 80,000 80,000 80,000 80,000 Subtotal Assessors Department 0 80,000 80,000 80,000 80,000 TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN #Dept Project Funding Source FY2021 FY2022 FY2023 FY2024 FY2025 1 NRHS High School Renovation Debt Exclusion 131,825,665 0 0 0 0 2 NRS Annual Capital Allocation Raise & Appropriate 262,138 266,135 272,788 279,608 286,598 3 ELEM Combined Technology FC 30,000 60,000 60,000 60,000 60,000 4 ELEM Combined HVAC/Plumbing/Electrical Repairs FC 25,000 25,000 25,000 0 0 5 ELEM Combined Painting Int/Ext FC 0 20,000 20,000 20,000 0 6 ELEM Stony Brook School Roof Repairs Asphalt FC 20,000 0 0 0 0 7 ELEM Eddy School Repair Sidewalk & Curbing FC 0 0 0 90,000 0 8 ELEM Stony Brook School Flooring Replacement FC 40,000 25,000 40,000 0 0 9 ELEM Stony Brook School Hazardous Waste Abatement FC 55,000 20,000 25,000 0 0 10 ELEM Stony Brook School Asphalt Roof Design/Replacement **MSBA/FC/Short-Term Debt 0 200,000 1,200,000 0 0 11 ELEM Eddy School Resurface Parking Lot & Drive FC 0 180,000 0 0 0 12 ELEM Eddy School Sidewalk Shingle Replacement FC/Short-Term Debt 0 400,000 0 0 0 13 ELEM Stony Brook School Unit Ventilators Replacement Green Communities/FC 0 0 320,000 0 0 14 ELEM Stony Brook School Rubber Roof & Boiler ReplacementState Grant/Green Communities/FC/Debt 0 0 0 150,000 1,020,000 15 ELEM Stony Brook Upgrade Fire Panel & Relocate Detectors FC 25,000 0 0 0 0 16 ELEM Stony Brook Replace Water Heater FC 25,000 0 0 0 0 17 ELEM Eddy Replace Public Address System FC 24,000 0 0 0 0 Subtotal School Departments 132,331,803 1,196,135 1,962,788 599,608 1,366,598 1 BUILDING Vehicle Replacement (Hybrid)Green Communities/FC 0 0 25,000 0 0 2 BUILDING Electronic Records Archival Database Project FC 0 25,000 25,000 25,000 25,000 Subtotal Building Department 0 25,000 50,000 25,000 25,000 1 CLERK Electronic Ballot Tabulators FC 22,800 0 0 0 0 Subtotal Town Clerk Department 22,800 0 0 0 0 COA Replace Outside Ramp FC 10,000 0 0 0 0 1 COA Exterior Painting FC 30,000 0 0 0 0 Subtotal COA Department 40,000 0 0 0 0 #Dept Project Funding Source FY 2021 FY 2022 FY2023 FY2024 FY2025 1 REC Storage Sheds Free Cash 0 0 0 0 14,000 2 REC Freemans Fields ADA Project CPC 0 135,000 0 0 0 3 REC Freemans Fields Irrigation Replacement Rec Revolving/FC 0 30,000 0 0 0 4 REC Town Hall Fields ADA & Upgrade Project CPC 0 0 250,000 0 0 5 REC Drummer Park Playground Upgrades CPC 0 0 250,000 0 0 6 REC Gages Field ADA & Upgrade Project CPC 0 0 0 204,068 0 7 REC Freemans Fields New Playground CPC 0 0 0 500,000 0 Subtotal Recreation Department 0 165,000 500,000 704,068 14,000 #Dept Project Funding Source FY 2021 FY 2022 FY2023 FY2024 FY2025 1 FIRE Personal Protective Equipment Ambulance Receipts 0 0 25,000 25,000 25,000 2 FIRE Hydraulic Rescue Tools (Jaws of Life) AFG Grant/Ambulance Recepits 0 0 0 0 0 3 FIRE Scheduling/Equipment Software Ambulance Receipts 0 0 0 0 0 4 FIRE Mobile Computer Equipment Ambulance Receipts 0 0 0 25,000 0 5 FIRE Breathing Apparatus (32 SCBA units)AR/Lease 0 0 65,000 65,000 65,000 6 FIRE Deputy Chief Vehicle Ambulance Receipts 0 0 65,000 0 0 7 FIRE Ambulance 243 Lease Ambulance Receipts 0 60,000 60,000 60,000 60,000 8 FIRE Ambulance 242 Lease Ambulance Receipts 0 65,000 0 65,000 65,000 9 FIRE Ambulance 244 Lease Ambulance Receipts 0 55,000 55,000 55,000 0 10 FIRE Squad 241 Lease Payment Ambulance Receipts 0 72,000 72,000 72,000 72,000 11 FIRE Utility Terrain Vehicle Ambulance Receipts 0 35,000 0 0 0 12 FIRE Misc Fire Equipment FC 0 0 0 25,000 0 13 FIRE AED replacement AR/GF 0 0 0 0 40,000 TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN Total ARR/FIRE 0 $0 $287,000 $342,000 $392,000 $327,000 #Dept Project Funding Source FY 2021 FY 2022 FY2023 FY2024 FY2025 1 WATER Construction Account Water Reserves 180,000 180,000 180,000 180,000 180,000 2 WATER Land Acquisition for Water Protection Water Reserves 70,000 70,000 70,000 70,000 70,000 3 WATER 2011 Utility Truck Water Reserves 60,000 0 0 0 0 4 WATER Well #6 Pump/Motor Replacement Water Reserves 0 40,000 0 0 0 5 WATER Well #6 Redevelopment Project Water Reserves 0 40,000 0 0 0 6 WATER Lighting Upgrade Utility Incentives/Green Communities 16,419 0 0 0 0 7 WATER Construction Generator Project Water Reserves/Debt 620,000 0 0 0 0 8 WATER 2012 Pick Up Truck Water Reserves 0 60,000 0 0 0 9 WATER Red Top Water Main Water Reserves 0 125,000 0 0 0 10 WATER Master Plan Update Water Reserves 0 0 0 0 250,000 11 WATER 2014 Pick Up Truck (Superintendent Veh)Water Reserves 0 0 65,000 0 0 12 WATER Well #4 Pump/Motor Replacement Water Reserves 0 0 40,000 0 0 13 WATER Well #4 Redevelopment Project Water Reserves 0 0 40,000 0 0 14 WATER 2015 Utility Truck (1970)Water Reserves 0 0 0 65,000 0 15 WATER 2017 Utility Truck (1910)Water Reserves 0 0 0 0 70,000 16 WATER Tanks 1 & 2 Standpipe Rehabilitation Water Reserves/Debt 0 0 0 1,500,000 0 Total Water Reserve Funds 0 $946,419 $515,000 $395,000 $1,815,000 $570,000 #Dept Project Funding Source FY 2021 FY 2022 FY2023 FY2024 FY2025 1 GOLF Clubhouse Carpeting Golf Reserves 0 25,000 0 0 0 2 GOLF Trim & Gutter Repair Golf Reserves 20,000 0 0 0 0 3 GOLF Clubhouse Window & Door Replacement Golf Reserves 0 50,000 0 0 0 4 GOLF Restaurant HVAC Golf Reserves 50,000 0 0 0 0 5 GOLF Irrigation Engineering Feasibility Golf Reserves 10,000 0 0 0 0 6 GOLF Maintenance Building Replacement Golf Reserves/Debt 10,000 0 0 1,000,000 0 7 GOLF Irrigation Pump Reconditioning Golf Reserves 0 55,000 0 0 0 8 GOLF Enterprise Fund Feasibility Study Golf Reserves 20,000 0 0 0 0 9 GOLF Sink Hole Repairs Golf Reserves 20,000 0 0 0 0 10 GOLF Cart Path Improvements Golf Reserves 0 40,000 120,000 0 0 11 GOLF Kitchen Equipment Replacement Golf Reserves 0 20,000 0 0 0 12 GOLF Equipment Replacement Golf Reserves 0 242,000 225,000 290,000 225,000 13 GOLF Irrigation System - Expansion Holes Golf Reserves/Debt 0 0 0 2,200,000 0 14 GOLF Driving Range Irrigation Well Restoration Golf Reserves 0 0 0 50,000 0 15 GOLF Clubhouse Painting Golf Reserves 0 0 30,000 0 0 16 GOLF Clubhouse Roof Replacement Golf Reserves 0 0 0 0 60,000 Total Golf Reserve Funds 0 $130,000 $432,000 $375,000 $3,540,000 $285,000 TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN SOURCE OF FUNDS FISCAL YEAR 2021 FISCAL YEAR 2022 FISCAL YEAR 2023 FISCAL YEAR 2024 FISCAL YEAR 2025 GF DEBT AUTHORIZATIONS $131,825,665 $526,000 $756,000 $1,500,000 $489,600 FREE CASH $1,762,218 $1,601,590 $1,390,000 $1,355,000 $1,014,000 CPC $375,000 $1,210,590 $500,000 $2,464,686 $0 STATE GRANTS $115,000 $399,000 $1,244,000 $6,203,737 $326,400 FEDERAL GRANTS $649,223 $0 $0 $0 $0 WATER RESERVES/DEBT $930,000 $515,000 $395,000 $1,815,000 $570,000 AMBULANCE RECEIPTS $0 $287,000 $342,000 $367,000 $327,000 GOLF RESERVES/DEBT $130,000 $432,000 $375,000 $3,540,000 $285,000 RECREATION REVOLVING $0 $15,000 $0 $0 $0 ROAD BOND $387,543 $1,770,000 $3,500,000 $0 $0 CHAPTER 90 $0 $315,000 $1,515,000 $315,000 $315,000 OPERATING BUDGET $135,000 $135,000 $135,000 $135,000 $135,000 GENERAL STABILIZATION $650,000 $350,000 $0 $0 $0 CAPITAL STABILIZATION FUND $0 $0 $0 $2,500,000 $0 SHORT TERM RENTAL REVENUE $0 $275,000 $302,500 $332,750 $366,025 AFFORDABLE TRUST FUND $0 $250,000 $0 $0 $0 RAISE & APPROPRIATE (NAUSET CAPITAL) $262,138 $266,135 $272,788 $279,608 $286,598 OVERLAY $0 $80,000 $80,000 $80,000 $80,000 OTHER GRANTS & FUNDS $350,000 $0 $500,000 $2,470,000 $0 Green Comm/UTILITY INCENTIVE $221,475 $0 $260,000 $102,000 $204,000 TOTAL (ALL FUNDING SOURCES)$137,793,262 $8,427,315 $11,567,288 $23,459,781 $4,398,623 FY21 Notes:DPW- Drainage RM: split between operating budget $100K and FC $125KTree Work & Irrigation: Moved from FC to operating budgetCrosby Culvert: Split between Road Bond $104,118 and Federal NRCS grant $312,356 DNR: Stony Brook Mill Wall: Split between CPC $125K and Federal NRCS grant $336,867Wing Island Boardwalk design: Split between State Grant $115K and BCT $30K SB:Housing Trust: Split between General Stabilization $150K and FC $250K as was originally planned in FY20Capital Stabilization: Move from General Stabilization as was originally planned in FY20Dog Park: split between CPC $250K, Stanton Grant $225K, and Donations $50K Other: Library Renovation Design is $471,180 in FY22 split between FC $235,590 and CPC $235,590; Construction is $12,286,355 in FY24 split $1.5 million debt; $2.5 million Capital Stabilization; $2 million other grants & funds (BLLA fundraising); $4,655,737 State Grant; $1,630,618 CPC