HomeMy Public PortalAbout06-10-2002 Regular Session
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Town
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MINUTES
HILLSBOROUGH TOWN BOARD
June 10, 2002
7:30 PM, Town Barn
gh
The Hillsborough Town Board held a regular meeting on June 10, 2002 at 7:30 PM in the
Hillsborough Town Barn. Present for the Board Meeting were Mayor Joe Phelps, and
Commissioners Frances Dancy, Evelyn Lloyd, Mark Sheridan, Kenneth Chavious and Michael
Gering. Staff present were Town Manager Eric Peterson, Town Clerk Donna Armbrister,
Planning Director Margaret Hauth, Assistant Town Manager/Public Works Director Demetric
Potts, Town Engineer Kenny Keel, Police Chief Nathaniel Eubanks, and Town Attorney Bob
Hornik
Mayor Joe Phelps called the meeting to order at 7:31 PM.
1. PUBLIC CHARGE
Mayor Joe Phelps read the Public Charge.
2. AUDIENCE COMMENTS REGARDING MATTERS NOT ON THE PRINTED
AGENDA
Mayor Phelps added to the agenda two citizens who had signed up to speak. Mayor Phelps
explained that due to the heavy agenda they would each be given three minutes.
1) Will Atherton addressed the Board and had an overhead presentation, which outlined
his concerns with the Town's high water rates. After ten minutes, the Mayor
requested that Mr. Atherton get with the Town Manager or Town Clerk and make an
appointment to be placed on the printed agenda of a future meeting where the Board
could devote the appropriate time to his concerns.
2) Chris Cole, Vice-Chair of the Water/Sewer Advisory Committee, echoed Mr.
Atherton's concerns. Mr. Cole spoke against the "double water rate" system and
suggested the Board consider raising the In-Town rate by 2%.
3. AGENDA CHANGES & AGENDA APPROVAL
By consensus, the Board approved the printed agenda as presented.
4. APPOINTMENTS
A. Re-Appoint Remus Smith as the Town's Representative on the Orange County Solid
Waste Advisory Board
Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board moved
to re-appoint Remus Smith as the Town's Representative on the Orange County Solid Waste
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Advisory Board by a vote of 5-0. The motion was declared passed.
B. Adopt resolution endorsing the re-appointment of Cannie Lloyd to serve a second term
as an ETJ member of the Planning Board and Board of Adjustment with an expiration
date of June 2005
Upon a motion by Commissioner Sheridan, seconded by Commissioner Chavious, the Board
moved to adopt a Resolution endorsing the re-appointment of Cannie Lloyd to serve a second
term as an ETJ member of the Planning Board and Board of Adjustment with an expiration date
of June 2005 by a vote of 5-0. The motion was declared passed.
C. Re-appoint Bryant Warren to 2nd term on the Planning Board with an expiration date of
June, 2005
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board moved
to re-appoint Bryant Warren to a 2nd term on the Planning Board with an expiration date of June
2005 by a vote of 5-0. The motion was declared passed.
5. APPROVAL OF THE MINUTES OF THE FEBRUARY 21, 2002 SPECIAL
MEETING, THE MAY 13, 2002 REGULAR BOARD MEETING, THE MAY 13, 2002
CLOSED SESSION, THE MAY 20, 2002 BUDGET WORKSHOP, THE MAY 23,
2002 BUDGET WORKSHOP, AND THE MAY 23, 2002 CLOSED SESSION
Upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board
moved to approve the Minutes of the February 21, 2002 Special Meeting, the May 13, 2002
Regular Board Meeting, the May 13, 2002 Closed Session, the May 20, 2002 Budget
Workshop, the May 23 Budget Workshop, and the May 23, 2002 Closed Session as presented
by a vote of 5-0. The motion was declared passed.
6. REPORTS
A. Town Clock Committee to Address the Board
Craufurd Goodwin addressed the Board and requested the Town commit $30,000 over the next
two fiscal years to be put toward the repairs of the Clock.
Town Manager Eric Peterson informed the Board that he would analyze the budget figures to
see where he can get the additional $15,000, since $15,000 is already included in the proposed
FY03 Budget.
Commissioner Gering suggested the Manager bring some options to the next meeting for them
to consider. By consensus, the Board agreed.
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B. Jim Dooley to address Town Board regarding the 20th Annual Hog Day Event
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Jim Dooley thanked the Board for their continued support of the Hog Day Event and invited
everyone to attend.
7. REPORT FROM THE TOWN MANAGER
Town Manager Eric Peterson reminded the Board that Town Hall Day is being held tomorrow
and that Mayor Phelps, Commissioner Chavious, and himself would be attending and meeting
with the legislative delegates.
Peterson reported that the Management Intern Jim Klingler is putting the finishing touches on
the 2002 Citizens' Newsletter and he hopes to have them distributed within the next couple of
weeks.
8. REPORT FROM THE TOWN ENGINEER
Town Engineer Kenny Keel gave a status report on all current water/sewer projects.
9. ITEMS FOR DECISION - CONSENT AGENDA
A.
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D.
E.
F.
Approval of an Ordinance amending Chapter 4 of the Town Code, Section VI
Procedures/Rules for Substance Abuse Testing to add the wording "and/or alcohol"
Consideration of HOME Consortium Agreement
Consideration of resolution authorizing the submittal of the HOME Consolidated Plan
annual update
Consideration of a Tourism Grant Application from the Preservation Fund in the amount
of$12,500
Consideration of a Tourism Grant Application from the Hillsborough/Orange County
Chamber of Commerce in the amount of$8,500
Consideration of a Tourism Grant Application from the Alliance for Historic
Hillsborough in the amount of$15,OOO
Town Clerk Donna Armbrister requested that the Board amend Item 9.D to an amount of
$10,000 stating that the original grant application request was for $12,500 but that the Tourism
Board only approved $10,000. The Board agreed.
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Upon a motion by Commissioner Dancy, seconded by Commissioner Gering, the Board moved
to approve Consent Agenda Items 9.A, 9.B, 9.C, 9.D, 9.E, and 9.F as presented by a vote of5-0.
The motion was declared passed. A copy of the Ordinance amending Chapter 4 of the Town
Code, Section VI Procedures/Rules for Substance Abuse Testing to add the wording "and/or
alcohol", the Resolution authorizing the submittal of the HOME Consolidated Plan annual
update, and the Resolution authorizing the execution of a Home Investment Partnership
(HOME) Program Consortium Agreement are hereby made a part of these official Minutes as
Attachments.
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10. ITEMS FOR DECISION - REGULAR AGENDA
. A. Carmen Hester to Address Board regarding Water Rates
This Item was tabled until a later date since Ms. Hester was unable to attend the meeting.
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B. Consideration of Adequate Public Facilities Ordinance
Planning Director Margaret Hauth presented this Item for the Board's consideration. She stated
that at this point, Chapel Hill, Carrboro and the two school boards have adopted the
memorandum and are working toward adopting the ordinance to amend their development
regulations.
Hauth reminded the Board that they have discussed this issue at a few meetings without
scheduling either a public hearing or vote on the concept. While other jurisdictions have
scheduled public hearings before adopting the memorandum, it is not required. A public
hearing is required before adopting the Ordinance, as it would be part of the Development
Ordinance.
A motion was made by Commissioner Dancy, and seconded by Commissioner Lloyd, to
approve the Memorandum of Understanding and schedule a Public Hearing on the Ordinance
for October. After some discussion by the Board, Commissioner Gering made a motion
amendment, which was seconded by Commissioner Chavious, to table decision on the
Memorandum of Understanding and schedule a Public Hearing on the proposed Ordinance at
the July Quarterly Public Hearing by a vote of 5-0. The motion was declared passed.
C. Consideration of a Resolution in Support of the Present System of Alcoholic Beverage
Control
Upon a motion by Commissioner Lloyd, seconded by Commissioner. Sheridan, the Board
moved to table this Item until a date to be determined later by a vote of 5-0. The motion was
declared passed.
D. Discuss Restaurants Serving Alcoholic Beverages outdoors on Town Sidewalks
Town Manager Eric Peterson informed the Board that in response to citizen complaints, he had
Town Attorney Bob Hornik research the Town Code and the North Carolina" General Statutes to
ascertain what regulations may exist concerning the use of sidewalks, particularly along
Churton Street, regarding the consumption of alcoholic beverages during outdoor dining by
patrons of restaurants and similar establishments.
Town Attorney Bob Hornik reported that existing Town and State regulations could be enforced
to prohibit placement and use of tables on the public sidewalk in front of establishments. If no
alcohol is being consumed or possessed at those tables and those tables are in the public right-
of-way, then the Town could use Chapter 7 of the Town Code to regulate or prohibit use of
those tables if the Town wee to determine that the activity obstructs or impedes the sidewalk.
Likewise, the Town could enforce Town Code Section 5-8 to regulate or prohibit the
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consumption of malt beverages and unfortified wine at these locations. Additionally, State
officials could enforce State laws and the terms of ABC permits issued to proprietors along
Churton Street if State officials determine that those businesses were violating State laws or
ABC permits regarding the sale and consumption of alcoholic beverages.
Town Attorney Hornik suggested that the Board might wish to consider, as a matter of policy, if
it wishes to strictly enforce existing Town Code provisions regulating this type of activity. The
Board may also consider whether any amendments to the Town Code are in order to permit this
activity and, if so, to place conditions on the conduct of the activity. Hornik stated, however,
that the Town does not have authority to authorize the possession, sale or consumption of
alcoholic beverages in violation of ABC permits issued to proprietors. Enforcement of those
permit provisions is within the sole discretion and authority of ABC officials.
Matt Carroll, owner of Tupelo's Restaurant and Tupelo's Tavern, addressed the Board and
stated that the serving of alcohol is a great addition to their outdoor dining area and that many
people would like to have a glass of wine with their dinner.
By consensus, the Board directed the Town Manager and the Town Attorney to draft an
Ordinance amendment to allow the consumption of alcohol in restaurant outdoor dining areas
located in the Town's right-of-way for their consideration.
E. Consideration of an Ordinance amending the Zoning Ordinance to add Section 21.7
Prevention of Demolition by Neglect
Planning Director Margaret Hauth presented the Ordinance for the Board's consideration. She
reported that some changes have been made since the public hearing which include: I) More
terms are defined; 2) The described process more accurately describes how it will likely work,
indicating opportunities for the property owner to be contacted and take action to stop
enforcement proceedings; and 3) Added language to have the ordinance apply to those
buildings listed as "contributing" in the architectural inventory.
Planning Director Hauth reported that the Planning Board's suggestion to hold the economic
hardship hearings in Closed Session is not a viable option; a hearing of that nature is required to
be public and cannot be closed. That would be in violation ofthe Open Meetings Laws.
Commissioner Dancy suggested that Section 21.7.3 a) be amended to require the complaint to
be in writing and be signed.
Paul Newton addressed the Board and expressed his concerns with the implied urgency with
which this Ordinance is being considered for adoption. He stated he felt the current version
needs to go through another Public Hearing.
Jason Mann addressed the Board and spoke against the current version of the Ordinance.
Jerry Stone addressed the Board agreeing with Mr. Newton and Mr. Mann. He questioned the
constitutionality of the Ordinance. He also expressed concerns with the way citizens wo~ld
have to qualify for the economic hardship relief.
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Upon a motion by Commissioner Chavious, seconded by Commissioner Dancy, the Board
moved to authorize the Planning Director to schedule another Public Hearing in July for the
purpose of reviewing the recent amendments and making clarifications by a vote of 5-0. The
motion was declared passed.
F. Receive "Letter ofInterest" requesting Annexation of portions ofChurton Grove
Patrick O'Neal, Manager of Churton Grove Development, appeared before the Board and
requested the consider authorizing an annexation feasibility study for Churton Grove
Commercial site Phase II C, the Multi-family site Phase liB, and the single family sections
Phase III and IV.
Town Manager Peterson informed the Board the Town has approximately 175 acres left
available for satellite annexation, and the requested annexation is 220 acres.
Commissioner Sheridan and Commissioner Gering volunteered to informally discuss the
development issues with the County Board Members to see if they can offer any relief to the
developer.
G. Announce Grants Awarded to the Police Department and Appreciation to Captain
Jacobs for Efforts in Pursuing and Obtaining the Grants
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Commissioner Dancy announced the Grant Award received by Captain Jacobs and gave a letter
to the Police Chief to deliver to her, which expressed the Boards appreciation and
congratulations to her and her staff for the successful pursuit and receipt of two grant awards
from the Governor's Crime Commission. A copy of this letter is hereby made a part of these
official Minutes as an Attachment.
H. Consideration of an Ordinance amending Chapter 4 of the Town Code, Section 4-7
Performance Appraisal PolicyIMerit Principal and Equal Employment Opportunity
Assistant Town Manager/Public Works Director Demetric Potts presented this Ordinance for
the Board's consideration.
Town Manager Eric Peterson commended Assistant Manager Potts and Town Clerk Donna
Armbrister for their work with the Employee Input Committee in the development of this new
system.
Upon a motion by Commissioner Gering, seconded by Commissioner Lloyd, the Board moved
to adopt the Ordinance amending Chapter 4 of the Town Code, Section 4-7 Performance
Appraisal PolicyIMerit Principal and Equal Employment Opportunity as presented by a vote of
5-0. The motion was declared passed. A copy of the Ordinance is hereby made a part of these
official Minutes as an Attachment.
. . I. Consider revision to Town Code to clarify the boundary of responsibility for water and
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sewer service lines
Town Engineer Kenny Keel presented and Ordinance amending Chapter 14, Section 14-21
Town's Responsibility and Liability and Section 14-22 Customer's Responsibilities for the
Board's consideration. He explained that the utility crews have had problems with customers
not being aware of their responsibilities for their own water and sewer service lines. The
Utilities Department has been enforcing the public/private boundary for service lines as the
property line of the landowner where it joins the public right-of-way or easement. This is
standard practice for most water/sewer utilities. The property line is normally the location of
the water meter and a sewer cleanout. These proposed amendments are being recommended to
strengthen the requirements and to clear up any confusion that the customer may have regarding
their responsibilities.
Upon a motion by Commissioner Sheridan/seconded by Commissioner Lloyd, the Board move
to adopt the Ordinance amending Chapter 14, Section 14-21 Town's Responsibility and
Liability and Section 14-22 Customer's Responsibilities as presented by a vote of 5-0. The
motion was declared passed. A copy of the Ordinance is hereby made a part of these official
Minutes as an Attachment.
J. Discuss memo regarding emergency options for operation of Water Plant and
maintaining water supply to customers
Town Engineer Kenny Keel explained that the Water Plant currently does not have a backup
generator to serve the facility during a power outage. A generator will be added during the
Water Treatment Plant Upgrade project, but will not be operational until late 2003.
In previous years, this has not been a major concern since we have interconnections with
OW ASA and Durham. However, both those systems have converted their disinfection process
to chloramination (Chlorine and ammonia used to form chloramines), and the Town currently
uses chlorination (chlorine only). These different disinfection processes are not compatible, and
if water is mixed from the two processes, there is a good chance that all of the disinfectant
would be negated. Therefore, a strong possibility for bacterial re-growth would exist, making
the water unsafe for human consumption (non-potable).
The Water Plant will be converting its disinfection process to chloramination by the end of this
year (it is the first priority for the Upgrade project). At the current time, if we had a long-term
power outage at the plant, the Town would have to purchase water to ensure that adequate
pressure for fire protection is maintained. Purchase of water from OW ASA or Durham would
require the Town to issue a "boil water notice" due to the incompatibility of the disinfection
processes.
Engineer Keel stated that this information was being provided to the Board at this time to let
them know that until the Town's conversion to the chloramination process sometime late this
fall, the Town could possibly be in a situation of having to rent a generator.
K. Consider tentative award of construction contract for Water Plant Upgrade Project to
Beers Skanska, contingent on receiving the required MBE submittals and NCDENR
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Public Water Supply approvals
Town Engineer Keel reported that W. K. Dickson Engineers has completed their canvas of the
bids received on May 16,2002 for the Water Treatment Plant Upgrade and recommends the bid
be awarded to the lowest bidder Beers Skanska, Inc. of Wmston Salem.
Upon a motion by Commissioner Gering, seconded by Commissioner Lloyd, the Board moved
to approve a Resolution authorizing the awarding of a Water Plant Upgrade Contract to Beers
Skanska, contingent on receiving the required MBE submittals and NCDENR Public Water
Supply approvals by a vote of 5-0. The motion was declared passed. A copy of the Resolution
is hereby made a part of these official Minutes as an Attachment.
L. Discuss report on utility line crew work activities
Town Engineer Keel reported results for the Water Distribution & Wastewater Collection
Department' Performance Measure System that was implemented last year. The Engineering
Department has compiled this information and produced a review of line crew activities. They
will now begin reviewing this data to determine where our system needs to be upgraded to
reduce the number of necessary repairs.
M. Status report - Hampton Pointe
Planning Director Margaret Hauth reported that the Board had requested to see the finalized
plans before construction permits were issues. She presented the final plans and informed them
that the remaining outstanding items are the Town Engineer's final approval of the utility plan;
the off-site road improvement plans/designs; and the design for the stormwater control.
Commissioner Sheridan stated that the final artists rendering does not look the same as the one
the Board had approved in the fall.
The developer and Wal-Mart representative who were present at the meeting agreed to talk with
Wal-Mart and get back with the Town Planning Director and Town Manager.
N. Update on the Selection Process for a Commercial Dumpster Collection Provider
Assistant Town Manager/Public Works Director Demetric Potts reported that the Commercial
Dumpster Collection Committee has decided to re-bid the service. The low bidder in the first
Request for Proposals was Waste Industries, who was approximately 26% lower ($55,000) than
the next lowest bidder (Waste Management). While Waste Industries was the low bidder, the
Committee initially recommended Waste Management because their presentation and service
provision was rated higher. Due to the combination of concerns about Waste Industries service
provision abilities and the fact that Waste Management's bid was 26% higher, the Committee
felt that re-bidding the service was the best way to address these concerns. New Requests for
Proposals were sent out this week that will be opened and reviewed next week. This will likely
delay the change of Town's last day of service several weeks. The Town Manager recommends
continuing to pick-up the dumpsters at no charge to the businesses until the service is
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transferred to the company who is awarded the exclusive franchise.
O. Discussion and approval of TEA-21 Enhancement Grant Application for Downtown
Streetscape Improvements
Planning Director Margaret Hauth reported she has completed the NCDOT Application for
Enhancement Funding and reviewed the cost estimates for the Board.
Town Manager Eric Peterson recommended submitting only Churton Street for funding this
year and submitting Margaret Lane and King Street as Phase II and III.
Upon a motion by Commissioner Sheridan, seconded by Commissioner Chavious, the Board
moved to approve the TEA-21 Enhancement Grant Application for Downtown Streetscape
Improvements for Churton Street only by a vote of 5-0. The motion was declared passed.
11. ADJOURN
Upon a motion by Commissioner Chavious, seconded by Commissioner Lloyd, the Board move
to adjourn at 11 :09 PM by a vote of 5-0. The motion was declared passed.
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Donna F. Armbrister, CMC
Town Clerk
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ATTACHMENT4.B
475
RESOLUTION REQUESTING AN APPOINTMENT
TO AN EXTRATERRITORIAL JURISDICTION SEAT
ON THE HILLSBOROUGH PLANNING BOARD
WHEREAS, as a result of the end of a tem, it is necessary to appoint a person to a seat reserved on the
Hillsborough Planning Board for persons residing within the town's extraterritorial planning jurisdiction; and
WHEREAS, by state statute and town ordinance, the Orange County Board of Commissioners initially has the
authority and responsibility to appoint ETJ members to the town's Planning Board.
NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
RESOLVES:
Section 1. The Orange County Board of Commissioners is respectfully requested to appoint the
following individual to an ETJ seat on the Hillsborough Planning Board, whose term would expire in June 30,
2005:
Ms. Cannie Bacon Lloyd
606 Victoria Dr
Hillsborough, NC 27278
. Section 2. Ms Lloyd currently serves as the liaison member from the Planning Board to the Board of
justment, so her term on the Board of Adjustment will also expire on June 30, 2005.
Section 2. If the Orange County Board of Commissioners fails to appoint persons willing to serve in
the capacity described above within 90 days after receiving this resolution, then the Hillsborough Town Board
may make this appointment. .
Section 3.
The Town Clerk shall send a copy of this resolution to the Orange County Manager.
Section 4.
This resolution shall become effective upon adoption.
The foregoing resolution having been submitted to a vote received the following vote and was duly adopted this
loth day of June 2002.
Ayes: f
Notes: ..fj'
Absent or excused: IY
I, Donna F. Armbrister, Town Clerk of the Town of Hillsborough, do hereby certify that the foregoing is a true
and correct copy ofa resolution adopted by the Hillsborough Town Board of Commissioners on February 12,
2001.
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Donna F. Armbrister
r"Wf) Ci{,j)
101 East Orange Street. PO. Box 429 . Hillsborough, North Carolina 27278
919.7.32.1270 . Fax 919-644-2.390
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476
AN ORDINANCE AMENDING CHAPTER 4 OF THE TOWN CODE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
ORDAINS:
Section 1
Chapter 4, Section VI ProcedureslRules for Substance Abuse Testing of the
Hillsborough Town Code is hereby amended to add the words "and/or alcohol" as
follows:
POST ACCIDENT
Any employee with a CDL or in a safety sensitive position who is involved in an accident
(automobile or otherwise) shall be required to submit to a drug and/or alcohol test pursuant to the
procedures set forth above under the following circumstances:
Section 2.
All Provisions of any Town Ordinance in conflict with this Ordinance are repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this 1#111 day of :/bd, H#.L- .
Ayes: .6"
Noes: ~
Absent or Excused -L-
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onna F. Armbnster, Town Clerk
ATTACHMENT 9.B
477
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RESOLUTION AUTHORIZING THE SUBMITTAL OF THE 2002-2003 ANNUAL
UPDATE TO THE 2000 - 2005 CONSOLIDATED PLAN
BE IT RESOLVED that the Hillsborough Town Board of Commissioners authorizes the
submission of the 2002-2003 Annual Update to the 2000- 2005 Consolidated Plan to the U.S.
Department of Housing and Urban Development for the County's Housing and Community
Development Programs including all understandings, assurances, and certifications required
therein by May 15,2001.
BE IT FURTHER RESOLVED that the Manager is hereby designated as the authorized
representative of the Town to act in connection with submittal of a Consolidated Plan to provide
such additional information as may be required.
. This the 10th day of June, 2002.
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ATTACHMENT 9.C
478
RESOLUTION AUTHORIZING THE EXECUTION OF A
HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM CONSORTIUM
AGREEMENT
WHEREAS, on June 29, 1992, the Hillsborough Town Board of Commissioners approved
participation of the County in the Orange County HOME Consortium; and
WHEREAS, the Towns of Carrboro, Chapel Hill, and Hillsborough and Orange County are
currently members of the Orange County HOME Consortium established on or about August 3,
1992; and
WHEREAS, the current Orange County HOME Consortium Agreement expires on June 30, 2002;
and
WHERE~S, the Orange County HOME Consortium desires to continue to be considered for
eligibility under the federal HOME Program operated by the U.S. Department of Housing and
Urban Development as authorized under the National Affordable Housing Act, as amended;
NOW THEREFORE BE IT RESOLVED, that the Hillsborough Town Board of Commissioners
authorizes the Town Manager to execute the approved HOME Consortium Agreement for the
period July 1, 2002 to June 30, 2005, and future agreements for future periods not materially
different from the July 1,2002 to June 30, 2005 agreement, subject to approval as to form by the
Town Attorney.
This the 10tb day of JlDle 2002.
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Town
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ATTACHMENT lO.G
4'79
June 10, 2002
Captain Judy S. Jacobs, Program Director
Community Policing
Hillsborough Police Department
RE: Governor's Crime Commission Grants
Dear Captain Jacobs,
On behalf of the Board of Commissioners, Town of Hillsborough, we want to express
appreciation and congratulations to you and your staff for the successful pursuit and receipt of
two grant awards from the Governor's Crime Commission. The grants of$23,638 for furnishing
the Community Policing Center and $48,834 for the purchase of an Evidence Collection van is of
significant value to the citizens of our Town.
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These grants will save the Town a significant amount of money in such a tight budget year and
you and your staff are to be commended for your successful efforts.
We thank you for your outstanding leadership.
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F~t.,rf; Mark T. ".:man
~rM1f ~A
Evelyn Lloyd Michael Gering
Kenneth Chavious
. IJw @;t//~
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cc:
Nathaniel Eubanks, Chief
Eric Peterson, Manager
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ATTACHMENT 10.n
AN ORDINANCE AMENDING CHAPTER 4 OF THE TOWN CODE
OF THE TOWN OF HILLSBOROUGH
4JO
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS:
Section 1.
Chapter 4 - Personnel, of the Hillsborough Code is hereby amended as follows:
Section 4-7 Performance Appraisal PolicvlMerit Principle and Equal
Emplovment Opportunity
PERFORMANCE APPRAISAL POLICY - SECTION I, System, Occupational Groups
is hereby amended by deleting the current information and replacing it with the
following:
Clerical
Accounts Payable Clerk
Billing/Collection Clerk
Customer Service Representative
Police Records Clerk
Technical
Laboratory Technician
Water/Wastewater Plant Operator
Water/Wastewater Plant Operator II
Water/Wastewater Plant Operator III
ProCessional
Accounting Supervisor
Administrative Assistant (Police)
Billing/Collection Supervisor
Laboratory Director
Plarmer
Utilities Analyst
Management/Administrative
Assistant Town Manager/Public Works Director
Chief of Police
Fleet Maintenance Supervisor
Fire Marshal/Code Enforcement Officer
Finance Director
Planning Director
Town Clerk/Personnel Officer
Town Engineer/Utilities Director
ServiceIMaintenanceITrades
Electrician
481
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Equipment Operator
Equipment Operator, Senior
Fleet Mechanic
Maintenance Helper
Maintenance Worker
Maintenance Worker, Senior
Meter Reader
Utility Maintenance Technician
Utility Mechanic
Public WorkslUtilities Supervisors
Assistant Utility System Supervisor
Meter Reader Supervisor
Sanitation Supervisor
Street Maintenance Supervisor
Utility System Supervisor
Wastewater Plant Superintendent
Water Plant Superintendent/Safety Officer
Police Officer
Police Officer
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Police Investigator
Police Investigator
Police Supervisor
Police Corporal
Police Captain
Police Sergeant
Police Lieutenant
SECTION II, DEFINITION OF EVALUATION FACTORS is hereby amended by
deleting the current information and replacing it with the following:
FACTOR WEIGHTS
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On the Performance Evaluation Forms, jobs within each of the Occupational
Groups have been further broken down into their essential factors. Each factor
has a written performance standard (or expectation) by which an employee will
be evaluated. In addition, there are five (5) rating categories for each factor. The
factor evaluation categories are: Substantially Exceeds Expectations, Exceeds
Expectations, Meets Expectations, Below Expectations, and Substantially Below
Expectations. Finally, each factor has been assigned a factor weight based upon
the factor's importance in that job to the Town and the Department. Guidelines
for each factor appear on the Performance Evaluation Form.
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482
APPENDIX B - MERIT PAY POLICY, Merit Pay Amounts is hereby amended by
deleting the third paragraph and adding the following:
The amounts of salary increase that may be awarded are based on the
employee's Performance Evaluation Score.
Performance Evaluation Scores relate to salary increases as follows:
Evaluation Score
4.80 - 5.00
4.60 - 4.79
4.40 - 4.59
4.20 - 4.39
4.00-4.19
3.75 - 3.99
3.50 - 3.74
3.25 - 3.49
3.00 - 3.24
0.00 - 2.99
Salary Increase
5.00%
4.75%
4.50%
4.25%
4.00%
3.75%
3.50%
3.25%
3.00%
0.00%
The Performance Evaluation System also affords employees the opportunity to
score two additional .5% points. This credit will be given for obtaining
certifications and/or attaining a pre-established goal set out in coordination
between the employee and their supervisor.
*(The above figures are based on "full funding" of the Merit Pay System. These
figures are subject to change dependent on Town Board approval)
Section 2.
All provisions of any Town Ordinance in conflict with this Ordinance are
Repealed.
Section 3.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was
duly adopted this /{J#r day of .JiM//!/ ,ttltl~ .
Ayes: ~
Noes: ~
Absent or Excused: #
~
.
.
AN ORDINANCE AMENDING CHAPTER 14, SECTION 14.21 TOWN'S
RESPONSmILITY AND LIABILITY AND SECTION 14.22 CUSTOMER'S
RESPONSmILITIES
483
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
ORDAINS:
Section 1. Chapter 14, Section 14-21 Town's Responsibility and Liability is hereby amended as
follows:
(1) add the words ", to the water meter;" after easements;
(7) add new item to read "Be responsible for water service lines from the water
main to the boundary of the Town's rights-of-way and easements, unless
the water meter is located beyond the property line. In those cases, the
Town will be responsible for the water service line all the way to the meter,
and will reserve the right to relocate said water meter to the property line
boundary";
(8) add new item to read "Be responsible for sewer service lines from the
sewer main to the boundary of the Town's rights-of-way and easements,
unless a sewer cleanout is not installed at this boundary. In those cases, the
Town's responsibility will end at the sewer main."
Section 2. Chapter 14, Section 14-22 Customer's Responsibilities is hereby amended as follows:
(1) change ''Division of Health Services" to "Division of Environmental
Health"; and change "Division of Environmental Management" to
"Division of Water Quality"
(7) add the words "at their property line adjoining the Town's rights-of-way
and/or easements" after specifications
(11) add new item to read "Be responsible for their water service line(s) and
plumbing from the discharge end of the water meter(s) to the service line(s)
and plumbing termination. If the existing water meter(s) is not at the
property line, the customer shall allow the Town to access their property to
relocate said water meter( s) to the property line."
(12) add new item to read "Be responsible for their sewer service line(s) and
plumbing from the boundary of the Town's rights-of-way and easements to
the sewer service line( s) and plumbing termination, unless a sewer
cleanout(s) is not installed at this boundary. In those cases, the customer's
responsibility will begin at the sewer main where their service is connected.
Section 3. All provisions of any Town ordinance in conflict with this ordinance are repealed.
Section 4. This ordinance shall become effective upon adoption.
The foregoing ordinance, having bee/:rbmitted to a vote, received the following vote and
was duly adopted this the /{}.fA day of y-unl( , 2002.
Ayes: .s-
Noes: --t!?- ~ ./ /J / /
Absent or Excused.e-- ~
o~ Armbrister .
Town Clerk
'.
.
.
484
RESOLUTION AUTHORIZING mE AWARDING OF A WATER PLANT
UPGRADE CONTRACT
WHEREAS, the Board of Commissioners of the Town ofHillsborough desires to award
the Water Plant Upgrade Contract to Beers Skanska, Inc. ofWmston-Salem, NC;
NOW, THEREFORE, BE IT RESOLVED by the Hillsborough Board of
Commissioners that the Water Plant Upgrade Contract be awarded with an amendment to
remove Alternate Work Item 2 (upgrade the existing raw water pump station, rather than
construct a new facility) contingent on receiving the required MBE submittals and
NCDENR Public Water Supply approvals.
Adopted this /I1/A
~
day of Ju,v&
. 2002.
Ayes: S
Noes: .-tJ
Excused: -8'
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nna F. Armbrister, Town Clerk