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Home My Public Portal AboutSelect Board -- 2021-01-19 Minutes dap\\\\\U11UI£IH�lu/Uj�j�H Office of: a o� V so 9 Town of Brewster 2198 Main Street Select Board Town Administrator G W Brewster, MA 026314898 U 11 Phone : ( 508) 896 - 3701 Fax : (508) 896= 8089 PO ISO MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE . January 19, 2021 TIME : 6 : 00 PM PLACE : Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Chaffee , Selectperson deRuyter, Selectperson Whitney, Selectperson Chatelain , Selectperson Bingham , Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, Jay Packett, Mark O' Brien , Anne O' Connell , Amy von Hone , Fire Chief Moran , Deputy Fire Chief Varley, Hal Minis, Sharon Rooney and Executive Assistant to the Town Administrator Robin Young Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Chaffee called the meeting to order at 6 : 04pm , conducted a roll call vote of attendance , declared a quorum present, and read the meeting participation and recording statements . Public Announcements and Comment : Members of the public may address the Select Board on matters not on the meeting's agenda for a maximum 3-S minutes at the Chair's discretion . Under the open Meeting Law. the Select Board is unable to reply but may add items presented to a future agenda. None . i Discuss and Vote on Recommendations of Golf Commission on Proposed 2021 Captains Golf Course Rates — Anne O' Connell , Golf Commission Chair, and Jay Packett j Chair Chaffee gave a heartfelt recognition to Mark O' Brien , as he retired as the Golf Director for the Town of Brewster . Mr . Packett, as the new Golf Director reviewed the 2021 golf course rates . The rates are the same as 2020, due to the FY21 - FY22 projected earnings, and were unanimously supported by the Golf Commission at their last meeting . Selectperson Bingham moved to approve the proposed 2021 Captains Golf Course Rates, Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes , The Board vote was 5 -yes, 0- No . I Vote on Director of Golf Operations Employment Agreement with Jay Packett A contract has been created for 1 . 5 years, and has been accepted by Mr . Packet and the Select Board . This position is currently hired by the Select Board , but will shift to the Town Administrator if the Charter is approved . Selectperson Whitney moved to approve the Director of Golf Operations Employment Agreement I with Jay Packett, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, www , brewster-ma . gov BoS 01 - 19-21 Page 1 of 4 i 3 �;�U all a 9' Town of Brewster Office of: Select Board 2198 Main Street Town Administrator 3 W a Brewster, MA 02631 = 1898 r _ Phone : ( 508) 896 = 3701 Fax : ( 508) 896- 8089 4i�q�� I/1HIIMIIIf1I1N1\u\�\\� Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes , The Board vote was 5-yes, 0- No . Select Board Announcements and Liaison Reports There will be a virtual public forum held on January 23 , 2021 at 10am for discussion on the Town Charter . Town Administrator' s Report Mr . Lombardi gave an update on the current Cov1d49 health restrictions . The largest impact locally is a 25 % occupancy threshold for offices, and Town offices will be closed to the public until further notice . The Cape Cod Commission and the Cape Cod Chamber issued a 3rd round business survey . The Barnstable County Health website health data shows an increase of positive Covid cases during this wave, higher than the initial wave last spring . A State hotline has been open for questions on the vaccination . Brewster has reported 271 cases to date . There were 70 new positive cases in the past 3 weeks . The Town remains in the red designation , along with two thirds of the Town ' s state wide . The Covid Relief Fund has taken in over $ 40, 000 to date . There have been 5 applications approved for financial assistance as of this week . Mr . Lombardi encourages residents to apply for financial assistance . COVID Update — Amy von Hone, Health Director Ms . von Hone emphasized that the high level of Covid positive cases are attributed to community spread . She reviewed the mask and social distancing orders, and urged residents not to gather with those outside of their households . Ms . von Hone reviewed a presentation on the Covid vaccine that was included in the Select Board agenda packet . This presentation explained what the vaccine is, how it works, the safety of the Pfizer and Moderna FDA approved vaccinations, and the phased time line of who can receive the vaccine . The first shipment of doses was received in December, and the State is currently in Phase 1 . The Department of Public Health has issued vaccinations to the Cape Cod Healthcare for hospital staff and healthcare workers, CVS and Walgreens for long term care facilities, and the Barnstable County Health Department for first responders . The State is currently planning for 3 large scale vaccination sites . Ms . von Hone reviewed the challenges of the vaccine distribution . Information will continued to be posted on the Town website . Selectperson Chatelain asked to what extent volunteer inoculators will be utilized . The County Health Department are hiring additional staff. The Cape Cod Medical Reserve Corp have been assisting in training medical volunteers . Volunteer registration can be done online . The Brewster Council on Aging has been taking a list i of residents who are interested in getting the vaccine, but this is not an actual registration for the vaccine . The days between vaccinations doses varies by the maker, Pfizer is 3 weeks, and Moderna is 4 weeks . There not a vaccine available yet for children under the age of 16 . i l Consent Agenda Approval of January 4, 2020 Meeting Minutes Appointments :. Detective Jacob Zontini Brewster Police Department — Tenure ; Diane Murphy, Brewster Natural Resources Commission Vote to Suspend Senior & Veteran Volunteer Tax Abatement Programs for 2021 www , brewster- ma . gov BoS 0149-21 Page 2 of 4 i i 8 p i 0« , �9 Town of Brewster Office of: i �' '.� • Select Board 2198 Main Street Town Administrator - o m Brewster, MA 02631 - 1898 GO Phone : (508) 896- 3701 Fax : ( 508) 896 - 8089 Selectperson Chatelain asked for a comment on the suspension of the tax abatement programs for 2021 . Mr . Lombardi reviewed the logistics of the program , which made it difficult to have citizens in the Town Offices due to Covid - 19 . It will be reinstated next year . Chair Chaffee made minor grammatical edits to the January 41 2021 meeting minutes . Selectperson Bingham moved to approve the January 19, 2021 consent agenda at the recommendation of Town Administration , Selectperson deRuyter second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham - yes, Chair Chaffee-yes . The Board vote was 5 -yes, 0- No . Discuss and Vote on Updated Fire Department Staffing Plan — Chief Moran Chief Moran and Deputy Chief Varley joined the panel . A staffing plan memo was included in the Select Board packet . A Safer Grant was not issued to the Brewster Fire Department this cycle . He requests approval to hire and sustain 2 new firefighter position using existing budget funds from the Call Firefighter and Safer Grant match line items . The plan was vetted with the Town Administrator and the Finance Team . There will be no impact on the Tax payers as this is an internal transfer of funds . The benefits of the two new hires is a new Fire Prevention Officer position , additional night time staffing, the ability to attend to new growth and a better insurance service office ( ISO ) rating . The discussion has been had , internally for a year, in the event the Safer Grant was not issued . Selectperson Bingham noted that it has been difficult to retain the call firefighters, after training them . She also asked for confirmation that these hires would not impact the tax payers . There will be COLA increases annually which are standard for all Town Employees, but the new salary and benefits costs are included in the budget considerations and funding . Selectperson deRuyter noted the year long discussion on the budget ramifications of having two new hires and reviewed the budget figures . Chair Chaffee asked for clarification on the Fire Prevention Officer . This officer is responsible for all annual fire inspections, quarterly nursing home inspections, smoke detector inspections, and follow up . This is 1 currently done as a split responsibility between Chief Moran and Deputy Chief Varley . This positon also responds to emergency calls and is in charge of Fire Prevention education at the Schools, and Federal and State reporting . Selectperson Chatelain asked how long this level of staffing would be sustainable . The FY25 budget has a EMS coordinator job description included to bring the department to a total of 24 employees in FY25 . Selectperson deRuyter moved to approve the updated Fire Department Staffing Plan , Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, j Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes , The Board vote was 5 -yes, 0- No . Update from Vision Planning Committee — Hal Minis a Hal Minis reviewed the quarterly update presentation that was included in the Select Board agenda packet . { a The charge of the committee was to implement the Vision Plan and work with the Town staff and the community to develop a local comprehensive plan based on the goals of the Vision Plan . Mr . Minis reviewed The committee members and liaisons, their community engagement strategy, implementation steps, and the next actions they will complete to achieve implementation . Chair Chaffee asked for clarification on the Local Comprehensive Plan directives . The Vision Plan was generated from the desires of the community members . www , brewster-ma . gov BoS 01 - 19- 21 Page 3 of 4 a 1 gg##! 0 4 104 WNAtl 14 � AVL TF9 Town of Brewster Office of: � o ' o +�y , Select Board At +, ; 2198 Main Street Town Administrator o Brewster, MA 02631 - 1898 VO o Phone : ( 508) 896= 3701 Fax : ( 508) 896- 8089 y�4j�4q� C1�11N1111111u1��Q�O��\\\ A Local Comprehensive Plan will work with in the goals of the Vision Plan , Sharon Rooney explained that the Vision Plan will help identify the broad framework of the Local Comprehensive Plan for the Town to adopt . Update on Nauset Regional High School Project and Recommended Term of Debt Issuance At the January 7 Nauset Regional School Committee meeting, a district wide vote was approved . It will be held on March 30, 2021 . Nauset School officials will issue the ballot language . Residents can submit absentee ballot applications, which are anticipated to be mailed out in early February . The term of the debt issuance analysis was updated . 6 scenarios were offered with varied interest rates . Internal discussion resulted a favored 25 year, level debt term . Selectperson Chatelain asked if the rates could be better than anticipated , which they could be depending on when the bond is issued . An email from Adam Lange was read into the meeting . For Your Information No discussion . Matters Not Reasonably Anticipated by the Chair None . Questions from the Media None . Next Meetings : January 26, Feb 1 , 2 , Joint with Fin Com Feb 8 , and Feb 10, 2021 1; Selectperson deRuyter asked for an agenda item at the next meeting on the process for a district wide vote in regards to the school project . Selectperson Chatelain asked for a regional school committee member or a j school board representative to attend to address the Board . i Adjournment j Selectperson Bingham moved to adjourn at 7 : 58pm , Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson 3 Bingham -yes, Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . i Respectfully submitted , Robin Young141 r Approved : �-- Signed Date Selectperson Bingham , Clerthe Board of Selectman Accompanying Documents in Packet : agenda, TA report documents, consent agenda, F(s, Golf contract for Jay Packett, Vision Report and j charge, Fire Department memo www , brewster- ma . gov BoS 01 - 19-21 Page 4 of 4 I OVIrill, Q'�9 Town of Brewster Office of: z o + o� Select Board _ •, ; 2198 Main Street Town Administrator Y 0U ONO, Vooft Brewster, MA 02631 = 1898 r _ : Phone : ( 508) 896= 3701 Woo 401 Fax : ( 508) 896- 8089 r ��4i��111N1IMt11tINN1�u��\\'�� -�c MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : December 23, 2020 TIME : 12 : 00 PM PLACE : Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Chaffee ,Selectperson deRu terSelectperson p Y p Whitney, Selectperson Chatelain , Selectperson Bingham , Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Jeffrey Blake, Shirin Everett Call to Order & Declaration of a Quorum , Meeting Participation Statement and Recording Statement Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Chaffee called the meeting to order at 12 : 01pm , conducted a roll call vote of attendance , declared a quorum present, and read the meeting participation and recording statements . Consent Agenda Approve Fee Waiver for Christmas Tree Disposal = Transfer Station Selectperson Bingham moved to approve the December 23 , 2020 consent agenda , Selectperson Whitney second . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No 1 Matters Not Reasonably Anticipated by the Chair None . i Questions from the Media None . i Next Meetings : December 29, 2020 and January 4, 5 , 12 & 19, 2021 Executive Session Executive Sessions To consider the purchase, exchange, lease or value of real property if the chair declares { that an open meeting may have a detrimental effect on the negotiating position of the public body . Chair Chaffee stated that the Board would be going into executive session to discuss strategy with respect to j consider the purchase, exchange , taking, lease, or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body, and would not be returning to I open session . www , brewster- ma . gov t BoS 12- 23 - 20 Page 1 of 2 1 1 \\� £�W$U� Yi�i/ Office of: 0 9 , Town of Brewster Select Board 2198 Main Street Town Administrator 0 ;o Brewster, MA 02631 - 1898 � � VO Phone : ( 508) 896- 3701 Fax : ( 508) 896 -8089 Rod y�4j,4jMIINIHq��q��u��p� \\� Selectperson deRuyter moved that the Board go into executive session at 12 : 04 pm to consider the purchase, exchange, taking, lease , or value of real property if such discussion may have a detrimental effect on the negotiating position of the governmental body, and would not be returning to open session . Selectperson Bingham second . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No Respectfully submitted , Robin Young Approved : I lz Signed : Date Selectperson Bingham , Clerk oft e Board of Selectman Accompanying Documents in Packet : agenda, consent agenda I i 1 i 1 { I I 7 I i I i t 1 I i i t www . brewster- ma . gov j BoS 12- 23 - 20 Page 2of2 : i i