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Home My Public Portal AboutSelect Board -- 2020-12-21 Minutes a\\d' a w vola j% Town of Brewster 8FOffice of: o� Select Board 2198 Main Street } a Town Administrator a O Brewster, MA 026314898 VO -- Phone : ( 508) 896 - 3701 Fax : ( 508) 896- 8089 yRs s'V��e�oM�;� �� A �iUiluulr►ryIINI1111NN�\u��\� - _ MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : December 21, 2020 TIME : 6 : 00 PM PLACE : Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Chaffee, Selectperson deRuyter, Selectperson Whitney, Selectperson Chatelain , Selectperson Bingham , Town Administrator Peter Lombardi , Assistant Town Administrator Donna Kalinick, and Executive Assistant to the Town Administrator Robin Young, Nicole Camp , Stephen Leibowitz, Board of Health members : Carmen Scherzo, Penny Holeman , Annette Graczewski Jeannie Kampas, Amy von Hone Call to Order & Declaration of a Quorum , Meeting Participation Statement and Recording Statement Chair Chaffee called the meeting to order at 6 : 01pm , conducted a roll call vote of attendance, declared a quorum present, and read the meeting participation and recording statements . Public Announcements and Comment : Members of the public may address the Select Board on matters not on the meeting's agenda fora maximum 3-S minutes at the Chair's discretion . Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda. No discussion . i 4 Select Board Announcements and Liaison Reports I None . i a Town Administrator' s Report Mr . Lombardi updated the Board on the State Governors Covid49 orders and noted that some towns have taken additional measures . He also gave a brief vaccine update with the information recently provided by the State . I Discuss and Vote on Recommendation to Temporarily Close Town Offices — Joint Meeting with Board of Health I i Chair Scherzo called the Board of Health meeting to order at 6 : 11pm . A roll call vote was taken and declared a quorum present . Based on the local data as well as the State and Regional trends, a decision was made to reduce Town Hall staffing over the past week to protect the health and safety of the residents and the employees . The Captain ' s Golf Course pro shop has been closed to the public, as well as the indoor grab and go service at the Brewster Ladies Library . Staffing outside of Town Hall was modified . With increased local I Covi & 19 cases, Administration is recommending closing the Town Hall to the public until at least January 10, www , brewster- ma . gov BoS 12-21 - 20 Page 1 of 5 I I ��p��aUlut�u£uIH� / ta� ;T�9'` Town of Brewster Office of: O + ' +.* • Select Board 2198 Main Street Town Administrator �0 I Brewster, MA 026314898 r - A Phone : ( 508) 896- 3701 Fax: (508) 896 - 8089 h"�'�ninr�nNiouuuuu�Q�� 2021 . Staff will be primarily working remotely . The Recycling Center will be open , but only for recycling and trash disposal only . No fee items will be accepted . Data will be reevaluated the first week of January . This is consistent with what other Cape towns have done when the Covid - 19 cases have risen . Carmen Scherzo thanked Mr . Lombardi for his communication and updates . Selectperson Chatelain asked Mr . Lombardi to clarify if yard waste and brush was open for disposal at the Transfer Station . Due to a lack of gate attendant for fee services, that will not be allowed , but any non -fee disposal is allowed . Selectperson deRuyter moved to close Town Hall to in - person services, Selectperson Bingham second . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 5-yes, 0- No . Annette Graczewski moved to close Town Hall to in - person services, Penny Holeman second . A roll call vote was taken . Penny — Yes, Jeannie — Yes, Annette, Yes, Chair Scherzo — Yes . The Board vote was 4-yes, 0- No . Annette Graczewski moved to adjourn the Board of Health meeting at 6 : 32pm , Penny Holeman second . A roll call vote was taken . Penny — Yes, Jeannie — Yes, Annette Yes, Chair Scherzo — Yes . 4-yes, 0- No . Consent Agenda Approve December 15 , 2020 Meeting Minutes Approve Department of Natural Resources MassTrails Grant Application for Proposed Wing Island Boardwalk Design and Permitting Declare Surplus Property : Various Vessels — Natural Resources Department Accept Gifts : $ 3 , 000 Donation from Brewster Association of Part-Time Residents for Electronic Messaging Board Appointments : Drummer Boy Park Advisory Committee - Stephen Najarian ; Conservation Commission - Casey Dannhauser Selectperson Chatelain recused himself from the discussion . Chair Chaffee thanked the Brewster Association of Part-time Residents for their donation . Selectperson Bingham moved to approve the December 21 , 2021 a consent agenda , Selectperson Whitney second . Selectperson Whitney-yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 4-yes, 0- No . 4 i Interview Candidates for Nauset Regional School Committee & Appoint Member to Fill Vacancy Robert Jacobus resigned from the Nauset Regional School Committee last week . As per the agreement with the Nauset Regional School Committee, the Select Board will appoint a candidate until the next election . Solicitation for a new member was posted on the website, with 3 applicants applying for the appointment . Two applicants are in attendance tonight; Dion Dugan was unable to attend , but submitted an application for consideration . Nicole Camp introduced herself as a Brewster Resident, who has her Master' s and PhD degree in Psychology . She works in the school system and has worked at both a counselor and a teacher . She is thoughtful of social emotional learning, equity and access in education . She served a one year term on the j Brewster School Committee, but did not pursue a second election due to Covid . Stephen Leibowitz has been www , brewster- ma . gov BoS 12- 21 - 20 I r Page 2 of 5 1 i s i �\\a\\o\gputuu unWlu/�,U WB �, y/'' Office of: � ; VL all �9 . Town of Brewster Select Board at At 2198 Main Street Town Administrator 0 Brewster, MA 026314898 +' Phone : ( 508) 896 -3701 Fax : ( 508) 896= 8089 OO'u/9lp!>MIIMIIIIIIIu1\u\�� a Brewster resident, worked for Nauset SOS, served on the Brewster School Committee and has stayed engaged with the school system through the Vision process . He has a Master' s in education , has been a teacher, and his children have attended the school system . He feels this is a critical time with the Nauset High School reconstruction project . Selectperson deRuyter asked both applicants if they support the High School project as presented . Ms . Camp does support the project and has attended a number of the meetings on the projects . She is hopeful that all 4 communities come together in support of the project as well . She does not feel the code upgrade will be fiscally responsible . Mr . Leibowitz is also in support of the project . He feels that as much public outreach should be done to invest in the students for the future . A number of letters of support were read for the candidates that were emailed in . Mr . Leibowitz would only serve on the Board until the next election . Ms . Camp would run in the next election . Selectperson deRuyter moved to appoint Stephen Leibowitz to the Nauset Regional School Committee, Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 5 -yes, 0- No . Update on Brewster School Committee Vacancies & Appointment Timeline The Brewster School committee has received two resignations . A posting of the vacancies was placed on the Town ' s website and the dead line to submit an application is December 29 , 2020 . A joint meeting will be held with the Brewster School Committee on January 4, 2021 to fill the vacancies . Update on Town' s Current Efforts to Addressing Issues of Diversity & Inclusion ( Select Board FY21-22 Strategic Plan Goal CC-2 ) This issue was raised at the Select Board ' s annual retreat, and was made a goal of the strategic plan . A series of internal conversations with staff and residents on ideas on approach to address the issues were had . The Board was supportive of the initiatives to date and looks forward to future discussion on the goal . Discuss Select Board Feedback on Draft Town Charter j Selectperson Bingham requests that the other members of the Select Board review the Town Charter to finalize the content for submission to the Town Meeting warrant, and requested it to be an agenda item for the next meeting . Mr . Lombardi announced that the Town will be having two public forums for the residents r to provide feedback . The Charter Committee is hopeful that they will receive feedback from all Town staff i and public body members to adjust the draft document as close to a final draft as possible . Feedback will be j submitted and discussed at the January 4, 2021 Select Board meeting . Following the adoption of the Charter, j the By- laws will be reviewed and amended as needed . Until then , the Charter will supersede the By- laws . By- j law review will be every 10 years, alternating with the Charter review . i I Vote on Upcoming Public Meeting Schedule/ Format for Town Committees The format for meetings in January will transition to a webinar forum for the regulatory Boards and Committees, to allow for attendee participation . If done successfully, it will be transitioned across all Boards www , brewster-ma . gov BoS 12- 21 - 20 Page 3 of 5 i I I I ,��a�aNNti>u1e W IuiglG�� aL on ,r�,� 4 Town of Brewster Office of: C +. ¢ Select Board 2198 Main Street Town Administrator _ O w 22 22 Brewster, MA 02631 - 1898 V0 zg -- Phone : ( 508) 896- 3701 Fax : ( 508) 896 - 8089 ��'�ilh0l11pIIMIN111lN��N��\� and Committees in February . Selectperson Bingham asked if it was a more difficult format to maneuver . It is slightly, but training and support is available . Selectperson deRuyter moved to transition to the webinar format for all boards and committees through the end of fiscal year or maybe just put June 30, 2021, Selectperson Whitney second . . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain - yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 5-yes, 0- No . Discuss and Vote on Proposed Select Board Policy on Fee Waivers An outdated policy on fee waivers has been revised to create clear and consistent eligibility standards . A history of fee waivers was included in the packet for the Board to review . Mr . Lombardi reviewed the policy for the Board . Selectperson deRuyter commended Selectperson Bingham for driving this policy review, and Mr . Lombardi for the thoughtfulness on the policy he created . Selectperson Bingham asked if the solar project at Captains Golf Course would qualify, which it would as it was a project initiated by the Town . Selectperson Chatelain moved to adopt the revised Fee Waiver policy, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Discuss and Vote on Fee Waiver Requests Our Lady of the Cape Roman Catholic Church Selectperson Bingham moved to approve the fee waiver request from Our Lady of the Cape Roman Catholic Church , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 5 -yes, 0- No . Arts Empowering Life i Selectperson deRuyter recused himself from the discussion . Selectperson Chatelain moved to decline the fee waiver request for Arts Empowering Life , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was 4-yes, 0- No . DSD - Captain' s Golf Course Solar Protects Selectperson Bingham moved to approve the fee waiver request for DSD, Selectperson Whitney second . Inspection Fees would not be waived . A roll call vote was taken . Selectperson Whitney-yes, Selectperson I Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham -yes, Chair Chaffee-yes . The Board vote was I 5 -yes, 0- No . C&C Construction — Brewster Woods This request will be held until an upcoming meeting, after all the applications have been submitted and the fees have been tabulated . I j` I I www , brewster- ma . gov BoS 12- 21 -20 Page 4 of 5 i i l y�\\a\\\NNNUIgYIMfUryu/Uj % Town of Brewster Office of: • % Select Board _ •,, I. 1 2198 Main Street Town Administrator o u Brewster, ` MA 02631 - 1898 VO w Phone : ( 508) 896- 3701 p Fax : ( 508) 896= 8089 of PO Ui/UUII>MIIMIIIIINNI\u\�\ For Your Information Mr . Lombardi noted the press release issued by the Nauset Regional School committee regarding the need of each of the 4 towns to hold a district wide vote on the same day . The Town Clerks of each of the Towns are meeting next week to determine a date to hold the vote, and the logistics of being able to vote by mail in ballot . Mr . Lombardi would endorse the mailing of an absentee ballot to all residents of the Town of Brewster . There will be two questions on the ballot . The School Committee is going to bring the $ 98 million code compliance project to the 4 town meetings in the event that the project fails at the ballot . Selectperson Chatelain asked for a timeline of informational discussions, which have not been set as of now, but should begin after the first of the New Year . Matters Not Reasonably Anticipated by the Chair None . Questions from the Media None , Next Meetings : December 22, 2020 and January 4, 5 , 12 & 191 2021 Adjournment Selectperson Bingham moved to adjourn at 7 : 45pm , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson deRuyter-yes, Selectperson Bingham - ; yes, Chair Chaffee -yes . The Board vote was 5-yes, 0- No . Respectfully submitted , Robin Young I r Approved : Zw— Signed : Date SelectpersonPng am , Clerk the Board of Selectman Accompanying Documents in Packet : agenda, TA report documents, consent agenda, FYI' s, fee waiver policy and requests, NRSC member applications, BSC resignation and website announcement, committee meeting schedule memo, diversity and inclusion memo and planning guide I 1 i i i i www , brewster- ma . gov a BoS 12- 21 -20 Page 5 of 5 I